HomeMy WebLinkAboutTC Res 2015-12-02 (2)RESOLUTION NO. 45-2015
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TIBURON AUTHORIZING THE SIGNING AND
ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT
& ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING
WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies the
employees and officials who may sign and endorse checks and other instruments of payment on behalf of
the Town, and which employees may have authorization for access to Town documents held in
safekeeping: and
WHEREAS, from time to time as employees or Councilmembers authorized to sign and endorse
checks and other instruments of payment on behalf of the Town leave the Town's service it becomes
necessary to add an authorized signer, and
NOW THEREFORE, BE IT RESOLVED THAT:
1. The Bank of Marin, Tiburon Branch, shall be the depository for all funds of the Town of
Tiburon. Commercial accounts shall be established and maintained by and in the name of the Town of
Tiburon at the designated bank upon and subject to such terms as may be agreed to from time to time.
2. All checks, drafts and other instruments for payment from the Town's commercial
account in the amount of $2,500.00 or less, or relating to the Town's state and federal payroll tax
obligations, PERS retirement, or health insurance obligations in any amount shall be signed on behalf of
the Town by any two (2) of the following people: Town Manager Gregory Chanis, Director of
Administrative Services Heidi Bigall, Director of Community Development Scott Anderson, or any
member of the current Town Council (Frank Doyle, Jim Fraser, Alice Fredericks, Emmett O'Donnell,
Erin Tollini).
3. All payroll, payroll payable, and payroll benefit checks shall be signed by the Town
Manager and Director of Administrative Services, and in the case of either's absence the Director of
Administrative Services, or any member of the Town Council.
4. All other checks, drafts and instruments for payment shall be signed on behalf of the
Town by either the Town Manager, Director of Administrative Services or Director of Community
Development and by one member of the Town Council.
5. All checks, drafts or other instruments for payment made payable to the Town of Tiburon
may be endorsed for deposit by written or stamped endorsement in the name of the Town of Tiburon
without individual signatures.
6. Staff is directed to provide a certified copy of this resolution to the Bank of Marin along
with signature authorization forms which include signatures of the individuals currently holding the
following positions: Town Manager, Director of Administrative Services, Town Attorney, and Town
Council members. The Town Clerk shall inform the Bank of Marin of any changes in these positions and
provide new signature cards when necessary.
-1-
7. The Bank of Marin is requested and authorized to honor, receive, certify or pay any
instrument signed or endorsed in accordance with this Resolution. This Resolution and signature
authorization forms submitted by the Town Clerk shall remain in full force and effect, and the Bank is
authorized and requested to rely and act thereon, until such time as the Bank receives written notice of
any changes from the Town Clerk.
8. The Bank of America, Tiburon Branch is the location of four Safe Deposit Boxes that the
Town rents from the Bank. The following employees of the Town are authorized by signature to place,
extract, or review items held in safekeeping: Town Manager (Greg Chanis), Director of Community
Development (Scott Anderson), Town Clerk, (Diane Crane Iacopi), and Director of Administrative
Services (Heidi Bigall).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on
December 2, 2015, by the following vote:
AYES: COUNCIL MEMBERS: Doyle, Fraser, Fredericks, O'Donnell, Tollini
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ATTEST:
6
DIANE CRANE IACOPI, TOWN CLERK
FRANK X. DOYLE, MA ---7"---
A OR
Town of Tiburon
-2-