HomeMy WebLinkAboutTC Res 2006-03-15 (5)
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RESOLUTION NO. 13-2006
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TmURON AUTHORIZING THE SIGNING AND
ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT
& ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING
WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies
the employees and officials who may sign and endorse checks and other instruments of payment
on behalf of the Town, and which employees may have authorization for access to Town
documents held in safekeeping: and
WHEREAS, from time to time as employees authorized to sign and endorse checks and
other instruments of payment on behalf of the Town leave the employment of the Town it
becomes necessary to add an authorized signer, and
NOW THEREFORE, BE IT RESOLVED THAT:
1. The Bank of America, Tiburon Branch, shall be the depository for all funds of the
Town of Tiburon. Commercial accounts shall be established and maintained by and in the name
of the Town of Tiburon and its Redevelopment Agency at the designated bank upon and subject
to such terms as may be agreed to from time to time.
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2. All checks, drafts and other instruments for payment from the Town's commercial
General and Redevelopment Agency accounts in the amount of $2,500.00 or less, or relating to
the Town's state and federal payroll tax obligations or PERS retirement or health insurance
benefit obligations in any amount shall be signed on behalf of the Town by any two (2) of the
following people: Director of Administrative Services (Heidi Bigall), Town Attorney (Ann
Danforth), Administration & Financial Analyst (Brian Stott) or any member of the current Town
Council (Alice Fredericks, Tom Gram, JeffSlavitz, Paul Smith Thompson, Miles Berger).
3. All payroll, payroll payable, and payroll benefit checks shall be signed by the
Director of Administrative Services and in the case of her absence the Administration &
Financial Analyst, Town Attorney, or any member of the Town Council.
4. All other checks, drafts and instruments for payment shall be signed on behalf of
the Town and its Redevelopment Agency by the Director of Administrative Services or Town
Treasurer and by one member of the Town Council (Board of Directors of the Tiburon
Redevelopment Agency).
5. All checks, drafts or other instruments for payment made payable to the Town of
Tiburon may be endorsed for deposit by written or stamped endorsement in the name of the
Town ofTiburon (Tiburon Redevelopment Agency) without individual signatures.
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6. Staff is directed to provide a certified copy of this resolution to the Bank of
America along with signature authorization forms which include signatures of the individuals
currently holding the following positions: Director of Administrative Services, Town Attorney,
Administration and Financial Analyst and Town Council members. The Town Clerk shall inform
the Bank of America of any changes in these positions and provide new signature cards when
necessary.
7. The Bank of America is requested and authorized to honor, receive, certify or pay
any instrument signed or endorsed in accordance with this Resolution. This Resolution and
signature authorization forms submitted by the Town Clerk shall remain in full force and effect,
and the Bank is authorized and requested to rely and act thereon, until such time as the Bank
receives written notice of any changes from the Town Clerk.
8. The Bank of America, Tiburon Branch is the location of four Safe Deposit Boxes that the
Town rents from the Bank. The following employees of the Town are authorized by signature to place,
extract, or review items held in safekeeping: Town Attorney (Ann Danforth), and Town Clerk, (Diane
Crane Iacopi) Director of Administrative Services (Heidi Bigall).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on
March 15, 2006, by the following vote:
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AYES:
NOES:
ABSENT:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBER .
Fredericks, Gram, Slavitz
None
ger, Smith
ATTEST:
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DIANE CRANE IACOPI, TOWN CLERK
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