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HomeMy WebLinkAboutTC Min 2006-06-07 TOWN COUNCIL MINUTES CALL TO ORDER Mayor Smith called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, June 7, 2006, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLLCALL PRESENT: COUNCILMEMBERS: Berger, Fredericks, Gram, Slavitz, Smith PRESENT: EX OFFICIO: Interim Town Manager Bigall, Town Attorney Danforth, Director of Community Development Anderson, Director of Public Works/Town Engineer Nguyen, Chief of Police Odetto, Interim Director of Administrative Services Stott, Information Technology Coordinator Monterichard, Town Clerk Crane Iacopi Prior to the regular meeting, Council met in closed session to discuss the following: CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Section 54956.9(a)) Siciliano v. Town of Tiburon In re: Del Mar Valley ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION" IF ANY Mayor Smith said that no action was taken on the matters discussed in closed session. ORAL COMMUNICATIONS None. INTRODUCTION . New Police Sergeant - Shane Ford Town Council Minutes # 11-2006 June 7, 2006 Page 1 Police Chief Matt Odetto said that Ford had ranked No.1 in the sergeant's test in the department and that he was pleased to present the new sergeant to the Council. PRESENTATION . Tiburon Peninsula Chamber of Commerce Cable TV promotional piece Vice President Terry Koenig showed a three-minute video, entitled "Tiburon By the Bay." He noted that Tiburon was the only community in Marin with a television promotion which had been produced at no cost by Comcast in exchange for becoming one of the sponsors of "Friday Nights on Main." Koenig said that the piece would air on CNN, HGTV, the Food Network and Travel Channel, in addition to local channels. CONSENT CALENDAR 1. Approval of Town Council Minutes - May 8, 2006 2. Approval of Town Council Minutes - May 17, 2006 3. Recommendation by Interim Director of Administrative Services - Accept April 2006 Town Investment Summary 4. Recommendation by Interim Town Manager - Add Belvedere- Tiburon Library Agency as additional Insured under Town's Liability and Property Insurance Policy 5. Recommendation by Interim Town Manager - Protect Local Authority in Telecommunications Services a) A Resolution of the Town Council of the Town of Tiburon In Support of Protecting Telecommunications Services and Vital Town Interests 6. Recommendation by Interim Town Manager - Authorize Budget Amendment to make Payments pursuant to Settlement Agreement between Town of Tiburon and Reed Union School District 7. Recommendation by Director of Public Works/Town Engineer - Fountain Plaza Art Installation a) Request for Contract Amendment (Reed/Madden Designs) b) Authorize Budget Amendment Town Council Minutes # 11-2006 June 7, 2006 Page 2 8. Recommendation by Director of Community Development - Approve Agreement between Town of Tiburon and Tiburon Peninsula Club for Granting of Pedestrian Access Easement Property Address: Assessor Parcel No. 1600 Mar West Street 58-171-17; 76 & 84 MOTION: To adopt consent calendar Item Nos. 1 through 8, above. Moved: Slavitz, seconded by Berger Vote: AYES: Unanimous PUBLIC HEARING 9. Presentation by Interim Director of Administrative Services - Introduction of FY 2006-07 Municipal Budget and Capital Improvement Program Interim Director Stott kicked off the presentation with a five-minute power point presentation on the Town's operating budget. He said that the proposed FY 06-07 municipal budget was a balanced one, with revenues of close to $8.7 million and expenditures projected in the amount of $8.5 million, leaving an operating surplus of just over $230,000. Mr. Stott discussed a 15-year trend line showing projected Town revenues and expenditures and a narrowing gap between them which was expected to close in 2007. Mr. Stott said that there were several reasons for this, including a change in the Town's superfunded status in the CAL PERS system (employee pension fund). The Interim Director also discussed a dip in the Town's general fund reserves as a result of an aggressive capital outlay program which included increased spending on streets, drainage, and a new corporation yard study. He said that $400,000 had been earmarked for both the Streets and Drainage Fund and the Infrastructure and Facility Fund, as well as $100,000 for a master plan for the corporation yard. Finally, Mr. Stott reviewed the proposed fiscal year budget by department. Some anticipated changes to the coming fiscal year budget include the addition of an Emergency Services Coordinator position in the Police Department, as well as an operational review of the Public Works Department. Mayor Smith commented that at a Council retreat two years ago, the closing of the gap between revenues and expenditures seemed worse than currently projected. Mr. Stott agreed and noted the reasons for this were that the Town had received more money back from the State than was anticipated, as well as the CAL PERS pension fund rebounding from a previous slump. Councilmember Slavitz asked how the general fund would be affected by the eventual loss of PERS superfund status. Mr. Stott replied that the anticipated $195,000 "hit" in the next fiscal Town Council Minutes # 11-2006 June 7, 2006 Page 3 year would come out of the Town's budget surplus. He reiterated that PERS rates had stabilized but also noted that the amount the Town paid into PERS would continue to increase over time as salaries increased. Councilmember Berger asked if the fees charged by the Town's Building and Planning [Community Development] Department went into the Town's general fund and whether department expenditures were covered by collection of these fees. Director of Community Development Anderson said that the latest operational review (Matrix report) showed that the department's costs and revenues were "dead even." Mayor Smith asked about a line item entitled, "fines, penalties and forfeitures" and whether it was credited to Community Development Department or to the general fund. Mr. Stott said that this revenue also went into the Town's general fund. Director of Public WorkslTown Engineer Nguyen then presented the Capital Improvement Program ("CIP") budget for the coming fiscal year. He said that the purpose of the CIP budget was "to enhance the quality of life and safety of the Town's residences through the effective and efficient investment of funds on sustainable projects, guided by the vision of the Council." Mr. Nguyen started with a recap of the previous year's projects, followed by a list of upcoming projects and the budget for these projects. Mr. Nguyen said that $827,000 was budgeted for FY 06-07 street rehabilitation, plus an additional $360,000 to repair failed streets. He said that most of the $800,000 would be utilized to repair streets that would be dug up during the Lyford Cove utility undergrounding project. Councilmember Fredericks asked about rebuilding the failed streets in Del Mar Valley, the site of the other undergrounding project recently approved by the Town Council. Mr. Nguyen said that complete resurfacing of those streets might have to wait until the following fiscal year, unless additional funds were authorized by Council. In response to a question from Councilmember Slavitz, Nguyen explained the process of street repair following the trenching in an undergrounding district. He said that the contractor was required to "backfill" the trench and apply a permanent patch over the area. This represented about 25% of the width of the street, according to Nguyen. Mayor Smith said that the Council had recently adopted a policy for repair of streets following undergrounding projects. He said that the logic of this policy was a cost savings could be realized by combining the work. Councilmember Berger said that the residents of Del Mar Valley were expecting their streets to be re-done and suggested that the town might ask for the money back from the contractor not to backfill and patch and then put that amount toward complete resurfacing. Mr. Nguyen said that the town might ask for a "temporarY' patch and get a credit. Town Council Minutes # 11-2006 June 7, 2006 Page 4 Councilmember Slavitz said that the goal of the recent Council policy was resurfaced streets at the end of the undergrounding project. Mr. Nguyen concurred, however, he also clarified that if the streets were in good condition, they would only need to receive a slurry seal. Councilmember Fredericks asked about the $360,000 earmarked for "failed streets." She agreed that the Del Mar Valley residents were expecting their failed streets to be repaired and commented that about "half' of the failed streets in town were in that area, including A venida Miraflores. Director Nguyen said that the issue could be addressed through a budget amendment, at Council's direction, which he received. Mr. Nguyen continued his review ofprojects for the coming year, including the Reed Ranch Road acceleration lane, and the MMWD fire flow pipeline replacement along the multi-use path. Mayor Smith asked if during the MMWD project, some drinking fountains might be installed between South Knoll and San Rafael Avenue. Various locations were discussed; Councilmember Slavitz suggested that one near the intersection of San Rafael might be sufficient. Council commended the Director for his excellent presentation. Council also commended Interim Town Manager Bigall and Interim Director of Administrative Services Stott for their excellent handling of the budget process and presentation of information. 10. Recommendation by Interim Town Manager - Mill Valley Refuse Franchise Agreement Amendment and Rate Increase Mayor Smith recused himself and stepped down. Vice Mayor Gram took the gavel. Interim Town Manager Bigall said that the Mill Valley Refuse had requested a cost of living increase of2.9% for garbage and recycling services, as well as a 15% increase for debris box service, in the coming year. Vice Mayor Gram asked whether the increase was consistent with the other four other cities in Southern Marin serviced by Mill Valley Refuse. Ms. Bigall replied that it was. She noted that the City of Belvedere had approved their amendment earlier that evening. Councilmember Slavitz asked about the franchise agreement audit process. Ms. Bigall said that the [four ]cities brought in an independent auditor to review the contract every three years. Vice Mayor Gram opened and closed the public hearing. There was no public comment. MOTION: Moved: Vote: To approve the 19th Amendment and rate increase, as recommended. Fredericks, seconded by Berger AYES: Unanimous Town Council Minutes # 11-2006 June 7, 2006 Page 5 11. Report by Building Official- Appeal of Fines for Expired Building Permit and Reactivation Fees Appellant: Project Address: APNo.: Abraham Valentino 121 SugarloafDrive 58-313-03 (Continued without hearing until July 5, 2006) COUNCIL AND COMMITTEE REPORTS Councilmember Fredericks reported on a telecommunications bill, AB2987, which would provide no protection of local rights-of-way and public access channels. She said that the League of California Cities had recommended letters in opposition be sent to state representatives. She requested that her fellow councilmembers consider sending individual letters in opposition. WRITTEN COMMUNICATIONS . Town Council Weekly Digest - May 19, 2006 . Town Council Weekly Digest - May 26, 2006 . Town Council Weekly Digest - June 2, 2006 ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Smith adjourned the meeting at 8:25 p.m., to the next gular . 'ng schedu d for June 21,2006. PAUL SMITH, MAYOR Town Council Minutes # 11-2006 June 7, 2006 Page 6