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Home My WebLink AboutTC Digest 2007-03-23 TOWN COUNCIL WEEKLY DIGEST Week of March 19 - 23, 2007 Tiburon 1. Memorandum from Peggy Curran - re: Legislative Summary from LCC 2. LCC - Legislative Action Days - May 16 - 17, 2007 3. Memorandum from Nicholas Nguyen - re: PW Operations Review - Matrix 4. Correspondence from Rolf Eiselin - re: Railroad Trestle Berm 5. Correspandence from Rolf Eiselin - re: Railroad Trestle Berm - Landmark Agendas & Minutes 6. Minutes- Bel(Tib Library Agency - January 29, 2007 7. Agenda - Planning Commission - March 28, 2007 Regional a) Report from Marin Co. Civil Grand Jury - re: Health Care Costs b) Correspondence from TAM - re: Vacancies on Citizens' Oversight Committee c) Notice of Funds Available - Rubberized Asphalt Concrete Grant Program d) Invitation - Briefing by Jared Huffman - re: State Budget - 4/13/07 e) MTC Recruitment - Three Advisory Committees * f) Invitation - Marin Institute - Open House & Reception - 3/30/07 * g) Correspondence from ABAG - re: Stmt. Benefits & Prog. Highlights - 06/07 * Agendas & Minutes h) Agenda - Special Meeting - Marin Bd, Of Supervisors - 3/27/07 i) Agenda - Marin Bd of Supervisors - 3/27/07 j) Agenda - Marin County Open Space District - 3/27/07 * Council Only DIGEST Fred C. Hannahs, President Peter Hoyt Berg, Director ,. ,'"- '-- Casey A. Kawamoto, Vice President Kenneth A Marks, Director rOWrit"j/-'j"f',CI Catharine Benediktsson, Secretary TO\.~/I') (X -; AGENDA Sanitary District No.5 of Marin County Regular Board Meeting at Sanitary District No.5 of Marin County Meeting Room 2001 Paradise Drive, Tiburon, California Monday, April 2, 2007 6:30 p.m. CALL TO ORDER and ROLL CALL PUBLIC OPEN TIME: The public is invited to address the Board on items that do not appear on the agenda and that are within the subject matter jurisdiction of the Board. The Board will not take action on any public comment. DIRECTORS COMMENTS AND/OR AGENDA REQUESTS CONSENT CALENDAR I. Approval of March 5, 2007 Regular Board Meeting Minutes MANAGEMENT REPORT 2. Operations Report (O'Day) a. TiburonlBelvedere Compliance Report & Public Complaint Report 3. District Manager's Report a. Screw Press Update b. AT &T Antenna Site Agreement Update c. Wastewater Facilities Manager Position Update d. Fiscal Year 2007/2008 Budget Planning e. Reschedule Luncheon Event f Report on Santa Rosa Conference "The Basics of Finance" March 29,2007 UNFINISHED BUSINESS 4. Award Contract to Kennedy/Jenks for the Paradise Cove Treatment Plant Improvement Project (Lynch) 5. Authorization and Approval for Placement of200I Paradise Drive Streetlight (Lynch) NEW BUSINESS 6. Approval and Acceptance of2006/2015 Sanitary Sewer Line and Manhole Rehabilitation Program- Tiburon Zone (Lynch) 7. Cooperative Public Education Program -- Sanitary District No.5 and Five Marin Sanitary Agencies (Lynch) 8. Adoption of Lab Director Job Description (Lynch) 9. Adopt and Approve Adm AssUAcct. Specialist Job Description and Salary Steps (Lynch) 10. Adopt Resolution No. 2007-02, "Proposing An Election Be Held In Its Jurisdiction; Requesting The Board of Supervisors To Consolidate With Any Other Election Conducted On Said Date, and Requesting Election Services By the Registrar of V oters" (Koch) Board of Directors Agenda Regular Meeting of April 2, 2007 Page 2 COMMITTEE REPORTS II. Finance & Oversight Committee Minutes March 26, 2007 (Hannahs/Benediktsson) a. Approval of the Warrants March 2007 b. Receipt of Monthly Financial Reports March 2007 and County Investment Program Report February 2007 12. Paradise Cove Committee Minutes March 27, 2007 (Benediktsson/Marks) 13. Governance Committee Minutes March 27, 2007 (Benediktsson/Marks) a. Northbay Watershed Participation 14. Personnel Committee Minutes March 26,2007 (Hannahs/Kawamoto) 15 Capital Improvement Committee Minutes March 26, 2007 (Kawamoto/Benediktsson) INFORMATION ITEM 16. LAFCO Preliminary Draft Budget Fiscal Year 2007-2008 ADJOURNMENT The Board will be asked to adjourn the meeting to a Regular Board Meeting May 7,2007, at 6:30 p.m.at the Sanitary No.5 District Meeting Room at 2001 Paradise Drive, Tiburon, California. The Board of Directors may at its discretion, consider agenda items out of the order in which they appear above. Accessible public meetin2s: Upon request the District will provide written agenda materials in appropriate alternate formats, or disability-related modification or accommodation, including auxiliary aids or services to enable individual with disabilities to participate in public meetings. Requests are to be submitted in writing to the District at P. 0. Box 227, Tiburon, CA 94920 two days prior to the meeting. DIGEST I. TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 MEMORANDUM Date: March 23, 2007 To: Mayor and Town Council From: Peggy Curran, Town Manager ~\ Subject: Legistative Summary from League of California Cities Attached please find a summary of legislation affecting local governments. It was prepared by the League of Cali fomi a Cities. In presenting this list at the Marin Managers Association meeting, League staff pointed out two bills they thought particularly important. The first was SB 286, which the League is sponsoring. The second is SB 303, which the League is strongly opposing. Summaries of these bills can be found on page two of the attachment. Letters of support or opposition on the bills are encouraged. ~ >- > >- >- '- tl::l t:d ::tl t:d ~ ti1 ~ ~ ~ 01 -l:to. 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C ~...o 'zj::l 0 II) CLI >< II) ~ C c E .,::: CLI '=: ,S ~ -' .... c... .... +-J ;:s ~ ~ s .~ CLI ""O'--V) 0..0 1= C':l._ "":::lGJUJ-.......... w""'_ o ::l ~ ._ c: 0...... ..... .... ::; ~ u ,c: .!::: 0 ... 0 C r= 0 .~ o ff Il.l -6 8 3 .~ -g B 5" c c ~.fl 5" J:! =;a r:....... fr t:: :...w:':/J ~....Qt"'::IUJV)t:'V)u,-, O:::ll.f-;:::l....t"'::Ib[) f-:c"'O'<t ~;w t"'::I C - - 0 r ,_v---,;:J II) '--"=1 -a ~ 13 <;:~ ro ;:: r: 'l-< 0 (U "'V -< f-: 0... ""';",r 1 -.j 'J ~ ~ ~ ~ ~ ~ ~ ~ r- ~ ~ ~ < en en LEAGUE a. OF CALIFORNIA CITIES 2007 Leadership LEGISLATIVE Through ACTION DAYS Learning Wednesday, May 16 - Thursday, May 17, 2007 Sheraton Grand Sacramento Hotel Take this opportunity to have your voice heard at the State Capitol. Meet one-on- one with legislators in their Capitol offices. In addition, join hundreds of local elected officials and appointed leaders from around the state to learn the latest on infrastructure bonds, the state budget, and key legislation. Together we will succeed in preserving and expanding local authority and responsibility. One unique feature of the 2007-08 Legislature is that a majority of both the Assembly members and Senators have served on either a city councilor board of supervIsors. Let's not let them forget their roots. Bring your elected leaders, public safety leaders, business leaders and community leaders to demonstrate the broad support for protecting funding for locally delivered programs and services. Plan to have an influential delegation attend and carry the message clearly and emphatically to help get the public attention needed to preserve local services by being part of this impressive event. Registration is Free Online Pre-Registration is required at www.cacities.org/ events. Deadline is Thursday, May 10,2007 Housing Reservation deadline is Monday, April 23, 2007 Free Pre-Registration online is required at www.cacities.org/events. Conference Registration Deadline: Thursday, May 10,2007 Registration NO onsite registrations will be accepted. Hotel Option (a): After you have registered online, a direct link to hotel reservations online will Reservations appear. You will need a credit card to make a hotel reservation. Hotel reservations must be received by 5:00 p.m., Monday, April 23, 2007. Option (b): After you have registered, call 1-800-325-3535 to reserve your hotel needs directly with the hotel. Room rate: $180.00 (plus 12% room tax, .045% California Tourism Marketing Assessment and $1.50 Sacramento Tourism Business Improvement District fee). ~ If you require special accommodations related to facility access, communication and/ or diet, or have additional questions please contact Conference Registration at (916) 658-8291 . For information on local events within the city, please contact the hotel concierge desk or visit www.discovere:otd.ore:. Airlines We invite you to visit www.cacities.ore:/travel for the new Enhanced Local Government Airfare Program. General From Reno (East): Take 1-80 West to 1-5 South towards Sacramento. Take the J Street Exit, Directions follow J Street, and the hotel will be located on the right side of J Street. From San Francisco (West): Take 1-80 East to U.S. 50 East. Take the 1-5 North Exit towards Redding. Exit onto J Street. Proceed on J Street, and the hotel will be located on the right. From Sacramento International Airport: Take 1-5 South to Sacramento and exit at J Street. Proceed on J Street, and the hotel will be located on the right-hand side between 12th and 13th Streets. From South: Travel north on 1-5 and exit at J Street. Proceed on J Street, and the hotel will be located on the right-hand side between 12th and 13th Streets. Hotel Sheraton Grand Hotel, Sacramento, 1230 J Street, Sacramento, CA 95814 Check in - 3 :00 p.m., Check out - Noon Parking Rates: Valet maximum for registered guests: $21.00 per day Self Parking maximum for registered guests: $13.00 per day , 'Wednesday, :May 16, 2007 Sheraton J{ote~ Sacramento Tentative Schedule PLEASE NOTE: At this critical time following the week of the State Budget "May Revise ", the program will need to be flexible to take advantage of developing opportunities to best wield our influence. Pre-Session Discussion on Civic Engagement< 9:00 a.m. - Noon (Provided by League's Latino Caucus) 'The League of California Cities Latino Caucus will be hosting a discussion on the challenges of civic engagement. Continental breakfast will be available. Limited soace is available for this session. Registration for this one session is on a first-come, first-serve basis by calling (916) 669- 1343. Pre-Session Discussion on the State of Black California<< 8:00 - 9:45 a.m. (Provided by League's African American Caucus) *'The League of California Cities African American Caucus will host a discussion by Assembly Majority Leader Karen Bass on the State of Black California. This comprehensive report covers an in-depth analysis of California's health, education and economic issues affecting the State's African American community. Please register by calling (916) 658-8224 or via e-mail to Linda Hicks at Ihicks@cacities.ora. Breakfast will be provided. Registration Open 11:00 a.m. - 3:00 p.m. General Session 1:00 - 3:00 p.m. . Updates and Action Steps on Infrastructure Bond Implementation . Current Budget Issues and Strategies . Pending Legislation/Issues of Critical Importance . Keynote Speakers from the Administration and Legislature Time to Lobby at the Capitol (visits will be coordinatedfor maximum effect) 3:00 - 5:30 p.m. Legislative Reception at the Sheraton (Invite your Legislator) 5:30 - 7:00 p.m. Evening Free to Dine with Your Legislator 7:00 p.m. 1fr.ursday, :May 17, 2007 Breakfast Buffet or Breakfast Meetings with your Legislator 8:00 - 8:45 a.m. General Session 8:45 - 10:45 a.m. . Debriefing on meetings with legislators and administration officials . Additional briefings by representatives of the Administration and Legislators . Strategies on how to continue your advocacy efforts back home. Adjourn 10:45 a.m. Plan individual meetings and lunches with Legislators, or key staff DIGEST 1. Town of Tiburon MEMORANDUM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TO: Peggy Curran FROM: Nicholas Nguyen P- CC: Tony lacopi, Heidi Bigall SUBJECT: Public Works Operations Review - Matrix Consulting Group DATE: March 23, 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . An initiative was undertaken within the past five years to have each Town department review its operation for effectiveness and efficiency. The overall goals were to identify and celebrate the existing capabilities of each department, seek opportunities for improvement, and prepare for the future. The reviews were to be performed by each department in sequential years. The Police Department conducted the first review, and was followed by the Community Development Department. The Public Works Department is conducting its review this year. A request for proposal was sent out in January, 2007 and four proposals were received on February cJh. An initial independent review of the proposals was conducted by the Director of Public Works and the Director of Administrative Services Director. The proposals were independently rated and ranked as follows: Firm Avg. Rating Matrix Consulting 8.43 Management Partners 6.85 Mercer Group 6.5 Center for Org. Effectiveness 6.59 These two highest rated firms (Matrix Consulting and Management Partners) were invited to a conference call interview held on March 9th. During the interview process, Matrix Consulting showed the greatest depth and competency. Based on this evaluation and selection process, the review team recommends awarding the Public Works Operations Review project to Matrix Consulting Group. The proposed cost to perform the operations review for the Public Works Department is $20,000. There is sufficient funds budgeted in this fiscal year 2006-07 to complete the work. As per your direction, Public Works will inform the Matrix Consulting Group of the Town's selection, start negotiation, and prepare a professional services agreement for your execution. DIGEST Cf. ".,.- ,..., .- .'~~,. ." --,,--- ... (:'. I(;'""j (' rj 'i't- .' ., "-.llt ;-c: Ii (~i":'c:~':, It \ ;. L "j c;'\i~j,:,: TUvVi; tv;";.:,'''' -;.;i'L te' -:... 1;- 2e~ ,~i77Li TO\ti!\! 0::: T:~,:Y:U:~ p.,RC;H:-rFCT Sif.'. D!;')~.[::~;i~Z REC:ii::~T;::F~E[' ARC:HIT::::CT, STAT::: OF ILLII\jD!~;, US/\ + SWiTZERLAhiD addresses: till 3.26.07: Tiburon, CA, USA; after 3.29.07: Morges, Switzerland Tiburon, 3.22.07 Town of Tiburon Town Council 1505 Tiburon Boulevard Tiburon, CA 94920 re: railroad trestle berm at Blackie's pasture Dear Mayor, Vice-Mayor and Council-members: the subject had been taken off the agenda of the 3.7.07 meeting. Since I am leaving for abroad and might not be present when you discuss this subject again, I herewith submit these suggestions for your consideration: 1. have the railroad trestle berm declared a historic landmark. 2. have it cleared of randomly grown bushes, shrubbery and small trees. (for reasons, see my 2.26,07 letter). This could be done the first time in a joint effort of the Town's Public Works department with volunteers of The Landmarks Society. Later, the Public Works department could perform the maintenance in regular intervals. Please act now to safeguard this worthy reminder of Tiburon's railroad past. Thank you in advance for your efforts. Sincerely, fJ1 c;~< ~. - Rolf Eiselin encl.: copy of my 2.26.07 letter cc: The Landmarks Society, Belvedere-Tiburon , -,.- ___ ,r C::;-, S. .......,.... ,,,,,,,,,ur '- ',' ,,-"'~' . DIGEST i,~ j /'i'l :_1';. .,.,- ;('/,,':J'_,;:'il:..-F:O\: addresses: till _ 3.20.07: liburon, CA, USA; after - 3.22.07: Morges, SwitZerland liburon, 2.26.07 Town of Tiburon Town Council 1505 liburon Boulevard liburon, CA 94920 re: Town Council meeting of March 7"', 2007 railroad trestle berm: worth being declared historic landmark ~ Dear Mayor, VICe-Mayor and Council-members: the railroad trestle berm at Btackie's pasture @~ is one of the rare reminders left of liburon's railroad past. cg It is a special feature and point of interest to the whole area If cleared of randomly grown bushes, shrubbery and small trees, /, 5) and thus reduced to only a grass-covered, simple geometric shape, ~i5-,_. - it would have more impact and its inherent beauty would be greatly enhanced. <,..~~ It then might remind us of today's "land Art", even though it just started out as a comman, functiOnal engineer's design. It Is certainly worth being protected as a loCal historic landmark. Sincerely, - - "w/I ~~., J'A./2-.: '- Rolf Eiselin Regular Meeting DIGEST ,. BELVEDERE-TIBURON LIBRARY AGENCY Belvedere-Tlburon Library, Tiburon, California January 29, 2007 MINUTES Members Present: Mary Falk, Victoria Fong, Steger Johnson, Bill Kuhns, Heather Lobdell, Ann Otter Members Absent: Lois Epstein Staff Present: Deborah Mazzolini, Tom Perot and Mary Vella CALL TO ORDER: Chair Otter called the regular session to order at 6: 15PM OPEN FORUM: ~ ~~~~W~ ~ No Comment MAR 2 1 2007 STAFF, BOARD AND COMMITTEE REPORTS: TOWN CLERK 1. Chair's Report TOWN OF TlBURON No report. 2. BTLF Report 0 The BTLF's annual meeting will be held on Tuesday, February 6th at 7:00 PM. New members will be Debra Flaum and Carole Breen. Carol Kurland has been nominated for President. 0 The Petrocelli Luncheon will be held on April 3m. 0 The 10th birthday party for the Library will be held April 21 st. Joann Horton and Robin Daly are spearheading the event plans. 0 The liaison to the next BTLF meeting will be Trustee Kuhns. 3. Library Director's report - Deborah Mazzollnl 0 The Library Director will be on vacation from February 7th to 27th. 0 Over the past month the staff has been involved in rearranging the library's adult and young adult collection. Ralph Vazquez took on this task with gusto and the transition is nearly complete. The location of the fiction and non-fiction sections was reversed, but nearly all aspects of the collection are in a different - and more logical - location. Genre signs were made by Jacki Schaffer. Bestsellers are now arranged "face-out" to better market popular new tilles. Both of these projects were expected to cost many thousands of dollars which was saved by performing this work in-house. 0 An office space with electrical power is being created in the east alcove for the Young Adult Librarian. 0 A first draft of the next fiscal year budget will be presented at the next meeting on March 12th 0 The next newsletter will be published in February and then again in May. 0 VHS videos, with the exception of children's videos, have been discarded due to their obsolete nature. 0 The library is attempting to promote its databases. 0 The Library Director would like the Fire Department to reassess the Founders Room in order to increase its capacity. During their last inspection the FD required the staff to organize the tech closet so that access to electric panels was made possible. 4. Financial statement for December 2006 Halfway into the fiscal year, expenses are under budget at 48%. The December tax revenue has been received so cash available after deducting reserves and designated funds is $1,330,000. 5. Committee Reports The Film Committee screened the movie Iraq For Sale last week and 68 people attended. c. ... Belvedere Tiburon Library Agency Page 2 January 29, 2007 Minutes CONSENT CALENDAR: 6. Approval of minutes of December 4, 2006 7. Approval of warrants and In house check registers dated November and December 2006 A motion to approve the Consent Calendar made by Trustee Falk and seconded by Trustee Fong, passed. TRUSTEE CONSIDERATIONS: 9. Staff Department Report - Alicia Bell, Supervisor of Children's Services Alicia Bell has been on the library's staff nearly 10 years and is hugely popular with children and parents alike. She was instrumental in creating the Children's department and collection. Her goal is to foster the love of reading and curiosity of the world in children from infancy to 12 years. She offers programs for three age groups and gets financial support from the Bookmarks for entertaining and educational performers. Alicia oversees two children's book groups who read as a group and individually. She makes school visits to the elementary and middle schools for storytelling and to explain summer programs. She has a large collection of puppets and displays throughout the room which focus on holidays and events. She produces and updates recommended reading lists for children of all ages. The collection includes a big variety of music CD's as well as DVD's. Every year approximately 20 different children become involved through community service and helping out with the Teddy Bear Tea. 10. Reserve Study by Reserve Analysis Consulting, LLC The Reserve Study was prepared to identify the major components for which the Agency is responsible to maintain and to project funding requirements adequate to repair/replace or maintain these components. The final report has been submitted and the recommendation is to increase the funding of the building maintenance reserve to $60,000 per year. The report also recommends the Agency discuss and adopt a philosophy for the expenditure of reserves. A motion to accept the Reserve Study by Reserve Analysis Consulting, LLC made by Trustee Johnson and seconded by Trustee Fong was approved. 11. Building Program Planning Update The library staff reviewed the program produced by Page + Moris and submitted comments to Kathy Page along with their observations and comments concerning the library buildings that were ins~ected in December. She will submit a second draft and attend the Agency meeting on March 12' . The Town of Tiburon has informed the library that they will not be getting an appraisal of the expansion land. Town Council will meet in Executive Session to discuss how to proceed and then meet again with the Agency's Negotiating Committee. 12. Telephone Upgrade Proposal Teledynamics has submitted a revised proposal to upgrade the telephone system. The initial proposal recommended the replacement of the voice mail system only. This proposal would replace the current phone system including voice mail but retain the use of the existing desk phones for $7,249.83. Director Mazzolini recommends the Agency approve the proposal to replace the entire system. A motion to accept the proposal to replace the current telephone system, made by Trustee Johnson and seconded by Trustee Kuhns, passed. 13. Draft audit of the Financial Statements FYE 6/30/06 Treasurer Perot had no comments with regard to the audit. '\ ~ Belvedere Tiburon Library Agency Page 3 January 29, 2007 Minutes A motion to accept the audit of the Belvedere- Tiburon Library Financial Statements for the year ending June 30, 2006 performed by Odenberg, Ullako, Muranishi, made by Trustee Johnson and seconded by Trustee Kuhns, passed. 14. Building Maintenance Program Update The firm BSA Architects has submitted a proposal for architectural services related to the documentation, bidding and construction services for the exterior maintenance of the library, also known as the shingling project, for a cost not to exceed $5,600. This document will serve as the basis for the request for proposal to contractors performing the shingling project. A motion to accept the proposal submitted by BSA Architects, made by Trustee Johnson and seconded by Trustee Kuhns, passed. 15. Resolution No. 168-2007 Funding Reserves This resolution is reviewed annually. The Insurance Reserves and Operations Reserves are fully funded at $50,000 and $250,000 respectively. A motion to adopt Resolution 168-2007 Funding Reserves at $60,000, as recommended by the reserve study, was made by Trustee Johnson and seconded by Trustee Kuhns. All trustees were pOlled individually and the resolution passed unanimously. 16. Resolution No. 169-2007 Adopting the 2006/07 Gann Appropriations limit The Gann limit calculations are based on the annual budget. Tom Perot, using the previous calculations and a combined escalator of county growth and local non-residential growth, calculated this year's limits. A motion to adopt Resolution 169-2007 Resolution Adopting the 2006107 Gann Appropriations Limit was made by Trustee Fong and seconded by Trustee Falk. All trustees present were polled individually and the resolution passed unanimously. 17. Resolution No. 170-2007 Adopting the 2006/07 Gann Appropriations limit for the Belvedere- Tlburon Library Agency Community Facilities District No. 1995-1 A motion to adopt Resolution 170-2007 Resolution Adopting the 2006107 Gann Appropriations Limit for the Belvedere- Tiburon Library Agency Community Facilities District No. 1995-1 was made by Trustee Falk and seconded by Trustee Fang. All trustees present were polled individually and the resolution passed unanimously. COMMUNICATIONS 18. Monthly calendar 19. Schedule of 2007 meeting dates The next meeting of the Library Agency will be held on March 12'". ADJOURNMENT: The meeting adjourned at 7:40 pm. Respectfully submitted, Mary Vella Upcoming meeting: Monday, March 12, 2007 TOWN OF TIBURON 1. PLANNING COMMISSION 1505 Tiburon Boulevard Tiburon, CA 94920 DIGEsr Regular Meeting March 28, 2007 - 7:30 PM ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Division Secretary at (415) 435-7390. Notltication 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all Planning Commission Agendas, Staff Reports, and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library iocated adjacent to Town Hall. Agendas and Staff Reports are also available on the Tiburon website (www.ci.tiburon.ca.us) alter 5:00 PM on the Friday prior to the regulariy scheduled meeting. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on agenda items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone eise raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Planning Commission at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Planning Commission attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Planning Commission agenda. AGENDA CALL TO ORDER AND ROLL CALL Chairman Fraser, Vice Chairman Aguirre, Commissioner Collins, Commissioner O'Donnell, Commissioner Kunzweiler ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. COMMISSION AND STAFF BRIEFING ~. Agenda - Planning Commission Meeting . March 28, 2007 Page 2 Staff Update Commission Information Items PUBLIC HEARING 1. TIBURON GLEN RESIDENTIAL PROJECT: TENTATIVE SUBDIVISION MAP APPLICATION FOR THE CREATION OF THREE BUILDABLE LOTS OFF PARADISE DRIVE NEAR NORMAN WAY; Xanadu Property Holdings, Owner and Applicant, LLC; Assessor's Parcel No. 039-241-01 MINUTES 2. PLANNING COMMISSION MINUTES - REGULAR MEETING OF MARCH 14,2007 ADJOURNMENT Future Aaenda Items Time Extension for Temporary Unpaved Public Pay Parking Lots at 1525 and 1555 Tiburon Boulevard (April 25) Draft Capital'mprovement Program (CIP) Review ( April 25) a032807 r.__~..~ . f(. , DIGEST ~ ~ !i ~ ~ MARIN COUNTY CIVIL GRAND JURY .,::;;;:::~::;;::::,~ COUNTY OF MARIN ....v RECEl\n::O ""A' ..,.1..... March 19, 2007 MAR 2 iJ Z007 Tiburon Town Council 1505 Tiburon Blvd. TOWN MANAGEI\S OFFICE Tiburon, Ca 94920 TOWN OF TIBURON Re: Grand Jury Report-Retiree Health Care Costs: I Think I'm Gonna Be Sick Report Date: March 19,2007 Dear Town Council: Enclosed please find a copy of the above report. Please note that Penal Code Section 933.05(1) specifically prohibits any disclosure of the contents of this report by a public agency or its officers or governing body prior to Its release to the public, which will occur three days after the date of this letter. The Grand Jury requests that you respond in writing to the Findings and Recommendations contained in the report pursuant to Penal Code Section 933.05 (copy enclosed). The Penal Code is specific as to the format of responses. The enclosed Response to Grand Jury Report Form should be used. Governing bodies should be aware that the comment or response from the governing body must be conducted in accordance with Penal Code Section 933(c) and subject to the notice, agenda, and open meeting requirements of the Ralph M. Brown Act. The Brown Act requires that any action of a public entity governing board occur only at a noticed and agendized meeting. The Penal Code is also specitic about the deadline for responses. You are required to submit your response to the Grand Jury within 90 days as foilows: 1 hard copy to: The Honorabie Lynn Duryee Marin County Superior Court P.O. Box 4988 San Rafael, CA 94913-4988 2 hard copies to: Karin J. Hern, Foreperson Marin County Grand Jury 3501 Civic Center Drive, Room 303 San Rafael, CA 94903 Responses are pubiic records. The clerk of the public agency affected must maintain a copy ot your response. Should you have any questions, please contact me at 415-328-2224 or at the above address. Sincerely, ~~f}Xk Karin J. Hern, Foreperson 2006-2007 Marin County Grand Jury Enclosures: Penal Code Sec. 933.05; Penal Code Sec. 933; Response to Grand Jury Report Form 3501 Civic Center Drive, Room 303, San Rafael, CA 94903 . Tel. 415.499.6132 .~ RESPONSE TO GRAND JURY REPORT FORM Report Title: Retiree Health Care Costs: I Think I'm Gonna Be Sick Report Date: March 19, 2007 Response by: Title: BOARD: Tiburon Town Council FINDINGS . I (we) agree with the findings numbered: . I (we) disagree wholly or partially with the findings numbered: (Attach a statement specifying any portions of the findings that are disputed; include an explanation of the reasons therefor.) RECOMMENDATIONS . Recommendations numbered have been implemented. (Attach a summary describing the implemented actions.) . Recommendations numbered have not yet been implemented, but will be implemented in the future. (Attach a timeframe for the implementation.) . Recommendations numbered require further analysis. (Attach an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report. ) . Recommendations numbered will not be implemented because they are not warranted or are not reasonable. (Attach an explanation.) Date: Signed: Number of pages attached_ Response Form !l 933.05. Responses to Findings (a) For purposes of subdivision (b) of Section 933, as to each grand jury finding, the responding person or entity shall indicate one of the tollowing: (1) The respondent agrees with the finding. (2) The respondent disagrees wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefor. (b) For purposes of subdivision (b) of Section 933, as to each grand jury recommendation, the responding person or entity shall report one of the following actions: (1) The recommendation has been implemented, with a summary regarding the implemented action. (2) The recommendation has not yet been implemented, but will be implemented in the Mure, with a timeframe for implementation. (3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report (4) The recommendation will not be implemented because ~ is not warranted or is not reasonable, with an explanation therefor. (c) HO'Never, It a finding or recommendation of the grand jury addresses budgetary or personnel matters of a county agency or department headed by an elected officer, both the agency or department head and the board of supervisors shall respond It requested by the grand jury, but the response of the board of supervisors shall address only those budgetary or personnel matters Over which it has some decision making authority. The response of the elected agency or department head shall address all aspects of the findings or recommendations affecting his or her agency or department (d) A grand jury may request a subject person or entity to come before the grand jury for the purpose of reading and discussing the findings of the grand jury report that relates to that person or entity in order to verify the accuracy of the findings prior to their release. (e) During an investigation, the grand jury shall meet with the subject of that investigation regarding the investigation, unless the court, either on its own determination or upon request of the foreperson of the grand jury, determines that such a meeting would be detrimental. (I) A grand jury shall provide to the affected agency a COpy of the portion of the grand jury report relating to that person or entity two working days prior to ~s publiC release and after the approval of the presiding judge. No officer, agency, department or goveming body of a public agency shall disclose any contents of the report prior to the public release of the final report. (Added by Stats.1996, c.1170 (S.B.1457), S 1. Amended by Stats.1997, c.443 (A.B.829), S 5.) California Penal Code 933. (a) Each grand jury shall submit to the presiding judge of the superior court a final report of its findings and recommendations that pertain to county government matters during the fiscal or calendar year. Final reports on any appropriate subject may be submitted to the presiding judge of the superior court at any time during the term of service of a grand jury. A final report may be submitted for comment to responsible officers, agencies, or departments, including the county board of supervisors, when applicable, upon finding of the presiding judge that the report is in compliance with this title. For 45 days after the end of the term, the foreperson and his or her designees shall, upon reasonable notice, be available to clarify the recommendations of the report. (b) One copy of each final report, together with the responses thereto, found to be in compliance with this title shall be placed on file with the clerk of the court and remain on file in the office of the clerk. The clerk shall immediately forward a true copy of the report and the responses to the State Archivist who shall retain that report and all responses in perpetuity. (c) No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body, and every elected county officer or agency head for which the grand jury has responsibility pursuant to Section 914.1 shall comment within 60 days to the presiding judge of the superior court, with an information copy sent to the board of supervisors, on the findings and recommendations pertaining to matters under the control of that county officer or agency head and any agency or agencies which that officer or agency head supervises or controls. In any city and county, the mayor shall also comment on the findings and recommendations. All of these comments and reports shall forthwith be submitted to the presiding judge of the superior court who impaneled the grand jury. A copy of all responses to grand jury reports shall be placed on file with the clerk of the public agency and the office of the county clerk, or the mayor when applicable, and shall remain on file in those offices. One copy shall be placed on file with the applicable grand jury final report by, and in the control of the currently impaneled grand jury, where it shall be maintained for a minimum of five years. (d) As used in this section "agency" includes a department. 2006-2007 MARIN COUNTY GRAND JURY TITLE OF REPORT: RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK Date of Report: March 19, 2007 I . . . . . ~ ~ ~ ~ ~ 8 ~ ~ ............... ~ .... -.. ~ .... . . . ..... . .. .' .. .. .. t. ........ ..... ..... ..... ..... .... .. ....._ - - - _e.. l' , ,. ,. " /I;"' .. ~j Marin County Grand Jury .......H........~ ..-. ...,:,;.".--- ; 'V RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK SUMMARY Government entities will very soon be required to quantify and disclose the costs of promises made to provide health care benefits in retirement. They do not have to fund future retiree health care costs now, only account for them. Marin County is expected to disclose a long-term health care liability of $378 million. The county simply cannot afford to meet this obligation without raising taxes or cutting services. The towns, cities, special districts, school districts and College of Marin are expected to report their unfunded liabilities within the next four years. They will be substantial. One of 36 special districts, for example, estimated its liability in 2005 at around $8.6 million or $205,000 per employee. The new accounting standard under which this will happen is Governmental Accounting Standards Board Statement No. 45 (GASB 45). Although other retirement benefits are covered under GASB 45, retiree health care will create the largest liability. The Grand Jury focused exclusively on this retirement benefit for the county, towns, cities and special districts in Marin. Related to the enormous retiree health care liability, there are two other significant issues that cannot be ignored. They are: . Are retiree health care benefits vested, or are they subject to change or elimination? . Are managers and elected officials who are eligible for retiree health care benefits in a conflict of interest position when making decisions about those benefits? The Grand Jury recommends the county determine whether the benefits are vested or not and communicate clearly in employee or retiree literature and oral statements what it determines. The Grand Jury recommends the towns, cities, and special districts in Marin do the same. Until these government entities are certain, none of them should comment March 19,2007 Marin County Grand Jury Page 1 of 18 ---...-- RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK publicly on the question of vesting because doing so may create a vested right where none exists currently. Further, the Grand Jury strongly believes that members of the Board of Supervisors who are eligible for retiree health care benefits are in a conflict of interest position when making decisions about such benefits. Senior managers who advise the board about these benefits are also in a conflict of interest position. The Board of Supervisors should establish a task force composed of independent professionals to advise the board on managing all aspects of the retiree health care liability issue. Among the options they should consider are reducing or freezing retiree health care benefits for current employees and/or retirees and reducing or eliminating them for new hires. The task force should report back to the board before the end of 2007. A Grand Jury survey of towns, cities and special districts on GASB 45 readiness revealed their confusion and lack of preparation. Given the threat of enormous unfunded liabilities to government entities, the Grand Jury recommends that these entities take immediate, aggressive steps to understand the requirements of GASB 45 now, and use the information in labor negotiations and in budgeting. BACKGROUND In 1994 the Governmental Accounting Standards Board (GASB) established standards for how government entities should disclose and record pension benefits. Similar standards were not established for retiree health care and other forms of non-pension retirement benefits. Recently, GASB expanded its standards with the issuance of GASB 45.1 In addition to pension benefits, govemment entities within the next four years will need to record annual expenses for their retiree health care benefits and disclose certain information in their year-end financial statements. They must include the present and the future costs of health care benefits, as well as any prior past accrued and unpaid costs for health care benefits. See Appendix A for more information on GASB 45. The disclosures required by GASB 45 will bring to light huge liabilities for government entities nationwide. Locally, the Grand Jury decided to examine the effect of GASB 45 on the governments of Marin County, its II towns and cities, and its 36 special districts. METHODOLOGY The Grand Jury surveyed the county of Marin, the II towns and cities in Marin (collectively municipalities) and the 36 special districts in Marin on retiree health care benefits. I Governmental Accounting Standards Board Statement No. 45, "Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions," 2004 March 19,2007 Marin County Grand Jury Page 2 otl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK The Grand Jury reviewed information in hard copy and on the intemet from tbe Marin County Employees' Retirement Association, Marin County Retired Employees Association's newsletters, tbe County Budget, California Public Employees Retirement System (Cal PERS), California State Association of Counties, Employee Benefits Research Institute, law firms' and actuarial firms' newsletters, numerous newspaper articles, California HealthCare Foundation, and tbe GASB. The Grand Jury interviewed senior county officials, Marin County Employees' Retirement Association officials, county benefits staff, actuaries, and representatives from Cal PERS. Grand Jurors also spoke witb staff of tbe Center for Government Analysis. The Grand Jury reviewed a preliminary actuarial study for tbe county, an actuarial study for one special district, and tbe May 2005 Grand Jury Report entitled "The Bloated Retirement Plans of Marin County, Its Cities and Towns (Revised)." The Grand Jury attended employees and retirees meetings held by the county to explain GASB 45 and to discuss healtb care issues facing the county and some potential solutions to tbose issues. DISCUSSION Why all the fuss? Government employees, as well as elected officials, are covered in varying degrees by healtb insurance, and many receive or will receive retiree health care. In the past tbis benefit constituted a small part of tbe budget of government entities. For example, in 1970 the county Board of Supervisors decided to pay $1 out of reserves per month for each retiree's healtb benefits. In 2004/05 tbey paid $4,667 annually per retiree. Currently retiree healtb care is in the news because of what appears to be an impending crisis centered on tbe ability of government entities to pay tbeir obligations or even understand the future impact of tbeir obligations. The main factors contributing to tbe crisis are: tbe steeply rising costs of healtb insurance, the aging of the Baby Boomer generation, and the lengthening of life expectancy. In effect, tbe nation faces a perfect storm. The new accounting standard (GASB 45) is merely an advance warning on tbe looming tbreat. A government entity's obligation for retiree health care is comprised of two pieces. One piece is tbe cost to buy healtb insurance each year for employees and retirees, or tbe present cost. The otber is tbe cost to be paid in tbe future for tbose already retired and for tbose who have not yet retired, or the future cost. The present cost has traditionally been paid out of tbe entity's operating budget on what is known as a "pay as you go" basis. Until GASB 45, tbe future costs have largely been ignored. In other words, many government entities offer retiree health care benefits but few set money aside to pay for tbem. March 19,2007 Marin County Grand Jury Page 3 otl8 -....- --- . RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK The county is expected to report a liability of $378 million. To put this number into perspective, it is only a little less than tbe county's entire 2007 annual budget of around $400 million. It is about three times the $132 million of bonds presently outstanding, and is more tban twice the unfunded liability for pensions of $177 million. If tbe county were to make an annual contribution over 30 years as allowed by GASB 45 to payoff the $378 million liability, tbe amount per year would be about 9% of its current annual budget. It simply cannot afford to do this without drastic changes in its priorities, including raising taxes and/or reducing services. Special districts also face significant if not overwhelming liabilities. For example, as of 2005, tbe liability for one special district in Marin with 42 active and retired employees and 59 covered dependents was around $8.6 million or about $205,000 per employee. The liability will be higher today. The challenge of 2007 and beyond for government entities is to manage skillfully tbese newly revealed and very large liabilities while keeping in mind tbeir need to provide services to citizens. Poorly managed, a liability will result in higher taxes. It will also impact negatively the entity's credit rating and therefore its ability to borrow money at a reasonable rate of interest. Government entities that are financially strong will struggle and perhaps meet tbeir obligations. But witb large numbers of Baby Boomers retiring in the next five years, they may not be able to offer attractive enough compensation to new hires. Some financially weak government entities faced with staggering liabilities will realize that it is impossible to meet their obligations. Bankruptcies or a "death by a tbousand cuts" in services are real possibilities. How did this happen? Historically, public employees have received lower wages than employees in the private sector in exchange for a more stable career and higher retirement benefits. This works only if the employer sets money aside over time to pay for the future cost of those benefits. This is what has been done since 1994 for pensions and that system is in fairly good shape. In the case of retiree health care, the governments saved money through lower cash outlays for wages and offered generous retiree healtb benefits. Yet tbey failed to set aside money to pay for the future costs of tbose benefits. To add to the problem, tbe inflation rate on healtb care rose steeply while the rate on wages rose slowly. Whether government officials realized it or not, tbey made a poor choice. The chickens are coming home to roost. March 19,2007 Marin County Grand Jury Page 4 otl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK Where do we go from here? Related to tbe unfunded liability issue, there are two otber significant issues tbat need to be addressed. They are: . Are retiree healtb care benefits a vested right for active or retired government workers? Can tbey be taken away or changed? . Are managers and elected officials who set retirement benefits policy also eligible for retiree healtb care benefits? If so, is this a conflict of interest? Government entities need to answer tbese questions in order to manage effectively their liabilities for retiree health care and make appropriate future decisions on benefit design and eligibility. What is vesting? Vesting usually means granting an individual or a group a right to sometbing tbat cannot be taken away or changed. It is fact specific. Generally, to determine whetber a right is vested, all the facts are considered, including written and oral statements as well as an employer's historical pattern of actions. In some cases, however, rights are vested if imposed by state law or constitution, city or county charter or similar law. The County Employees Law of 1937, applicable to Marin County, does not appear to require vesting of health benefits. To date, tbe California Supreme Court has not ruled on the vesting of retiree health care benefits. It has, however, ruled that government employees have vested rights to pension benefits. Some collective bargaining agreements clearly specify tbat coverage for retiree healtb care is vested beyond the expiration of tbat particular agreement. On the other hand, some government entities state in writing or orally stipulate tbat retiree healtb care benefits are not vested, or that tbe employer has tbe right to amend or discontinue benefits unilaterally. The county has retained independent attorneys to research tbe answers to tbese vesting questions for current retirees, current employees, and future employees. It does not appear that the II municipalities and 36 special districts in Marin have taken similar actions. Until they are certain of their status, none of these entities should comment publicly on the question of vesting, because doing so may create a vested right where none exists currently. What about conflicts of interest? An individual in a position of autbority who personally stands to benefit financially or otberwise from tbe exercise of tbat autbority may have a conflict of interest. Traditionally, tbe individual discloses the conflict and takes no action to influenc'eor March 19, 2007 Marin County Grand Jury Page 5 otl8 '. 'i RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK otherwise make a decision on tbe issue. In the private sector, outside directors make certain decisions on conflict of interest issues. This is a sound and responsible practice. Assuming compliance with applicable laws, public officials may be permitted to make decisions on matters involving conflicts of interest. Despite these exceptions, the expectation that such officials and employees will make decisions against their own self- interest is unrealistic. Five senior county managers who advise tbe board on health care policy issues are in fact eligible to receive retiree healtb benefits. Two Marin County Supervisors who make recommendations and decisions regarding retiree healtb care benefits are also eligible. In brief, a county employee or elected official needs only 10 years of service to be eligible for retiree healtb care. The five senior Marin County managers average 21 years of service, ranging from a high of 32 years to a low of 5 years. The five members of tbe Board of Supervisors average 8 years of service, ranging from a high of 24 years to a low of under one year. Five of the senior Marin County managers and two members of the Board of Supervisors are currently eligible for retiree health care at retirement. A third supervisor needs only one more year of service to be eligible for retiree health care. These managers and supervisors are in a very awkward position when making decisions about retiree healtb care benefits. Unless there is an outside entity to advise tbe county, conflict of interest concerns will cloud virtually every action taken by tbose managers and Supervisors concerning retiree health care benefits. An outside entity is better able to consider more controversial actions such as freezing retiree healtb care benefits and eliminating tbose benefits for new hires without conflict of interest charges. Results of the Grand Jury Survey on Retiree Health Care The Grand Jury surveyed the county, II municipalities and 36 special districts to find out how close they were to complying with GASB 45. These entities were asked six questions: I) Did the entity provide healtb care and did it pay for healtb care? 2) Did it need to comply with GASB 45? If so, give tbe implementation date, 3) Had it retained an actuary? 4) Had it received an actuarial study? 5) Will it establish an irrevocable trust? If so, specify the exact kind. (See Appendix A for more information on funding vehicles.) 6) Were the benefits vested for life? If an actuarial study had been received, the entity was asked to provide a copy to tbe Grand Jury. Generally, the Grand Jury's worst fears were confirmed, The government entities for the most part knew about GASB 45, but few of tbem had begun meaningful preparations to comply with it. Eight special districts and the City of Novato believe, perhaps March 19,2007 Marin County Grand Jury Page 6 of 18 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK incorrectly, tbey do not have to comply with GASB 45. Of tbe 28 entities that say tbey must comply witb GASB 45 witbin the next few years, only five have retained an actuary. Two entities have received an actuarial study and one has received a preliminary actuarial study. There is a lot of confusion as to whetber benefits are vested. Eight municipalities and fourteen of tbe 36 special districts believe the benefits are vested. See Appendix B for tbe Grand Jury Survey Results. Preparation for GASB 45 OtTer Retiree Need to Comply Retained an Received Health Benefits with GASB 45 ActullIJ' Study County 1 1 1 0 Municipalities 11 10 2 1 Special 25 17 2 1 Districts Given the threat of enormous unfunded liabilities and keeping in mind tbat continuing to offer generous benefits dramatically increases tbose liabilities, it is essential tbat government entities understand the requirements of GASB 45. A tborough knowledge of those requirements will aid in restructuring and negotiating current and future retirement benefits and in a fiscally responsible budgeting process. What is happening at the county of Marin in light of GASB 45? Are there lessons to be learned by the municipalities and special districts? Because tbe county must comply witb GASB 45 for its 2007/08 fiscal year, tbe Grand Jury reviewed tbe progress it is making on its compliance. As of March 2007 tbe situation is as follows: . The county has obtained a preliminary actuarial study. It is studying tbe vesting question by researching written materials about benefits, past practices, employee communications and labor contracts. Attorneys have been hired to provide a legal opinion on the vesting issues. . Once tbe vesting issue is decided, tbe county may establish an irrevocable trust to set aside money to pay for retiree healtb costs. . The county is making extensive efforts to communicate tbe issues to active employees, retirees, and the Board of Supervisors. . Because at least eight union contracts are under discussion this spring, tbe county is planning its negotiating strategy. The unions are not likely to be sympathetic. A union official stated in a response to tbe 2005 Grand Jury report March 19, 2007 Marin County Grand Jury Page 7 otl8 --...------..- RETIREE HEALTH CARE COSTS: I THINK I'M GONN A BE SICK on tbe county's and municipalities' retirement plans that "health care is one area where tbe public employer should set the prime example for all employers. Retirees should have health care. The public should take care to see tbat tbey do," . According to a study done by tbe Center for Government Analysis and published by tbe California HealthCare Foundation, Marin County in fiscal year 2003/04 spent $5,673,201 out of a total $406,730,877 on retiree healtb care. That was 1.39% of total expenditures. If nothing is done, that expenditure is projected to be $60,975,588 in 201912020. . Marin County's expenditures as a percentage of total expenditures were the fifth highest of 28 San Francisco Bay Area public sector entities. The Golden Gate Bridge District was tbe highest at 3.53% and tbe City of San Francisco tbe third highest at 1.87%. Comparing the five Bay Area county governments, Marin County is the highest. Additionally, Marin ranks in tbe top third of government entities across tbe state. (See Appendix C for a comparison of retiree health costs for Bay Area governmental entities.) . Witb an aging workforce, and no significant growtb in Marin's population, county officials believe retiree healtb costs are "sucking away" resources that could be used for active employees. There are about as many retirees as current active employees receiving healtb benefits. County officials say freezing tbe monetary allowance for health benefits would significantly reduce future liabilities. . Retiree health care is valued highly by county active and retired employees, especially those without Medicare. One retiree called it "a treasure". Marin County only required employees to participate in Medicare after 1986. Some active employees hired before 1987 as well as many current retirees do not qualify for Medicare because the county did not require tbose employees and retirees to pay for Medicare coverage. Those individuals are particularly vulnerable to any changes in retiree healtb care benefits. The municipalities and special districts can learn from the experiences of the county. There are many steps to prepare for a reasonably smooth implementation of GASB 45. If they have not already done so, they will need to retain an actuary very soon. They will need to seek professional advice about whetber the retiree health care benefits are vested, and about what managers and elected officials should do if they are in a conflict of interest position. What is likely to happen when the county, municipalities and special districts begin to report the liability for retiree health care benefits? What happened in the private sector may be an example of what could occur in the public sector. After similar accounting rules were applied to retiree healtb care benefits in tbe March 19, 2007 Marin County Grand Jury Page B otl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK early 1990s, many private sector employers reacted very quickly to eliminate retiree healtb benefits for active employees and some retirees. It is unclear how government entities will react, although it is doubtful tbe reaction will be as severe as in tbe private sector. Government entities are in a different position as GASB 45, which only affects tbe public sector, allows more reasonable accruals for the unfunded liability. Government entities can also set money aside in tax-free accounts. If government entities act to freeze and/or eliminate retiree healtb care benefits, tbe debate is likely to be contentious and politically volatile. A frank discussion will only occur if public pressure stiffens tbe spines of elected officials to make tough decisions about benefits, taxes and services. Can the Board of Supervisors and county managers be expected to hold the line on retiree health care benefits? One way to help reduce retiree healtb care liability is to do as tbe private sector did and limit or eliminate retiree healtb care coverage for new employees. There is some appetite to do tbis. Nevertheless, benefits are an important part of compensation for new employees and tbe county may not be able to compete witb tbe salaries offered by tbe private sector. The county needs to decide tbis issue soon. Half of tbe current workforce will retire witbin the next five years and they will have to be replaced. One factor working in tbe county's favor is tbat it may draw employees from elsewhere in tbe public sector and all public sector employers will be facing similar problems. The '~ury" is still out on whetber tbe county, the municipalities and special districts can hold tbe line concerning retiree healtb care benefits, even for new employees. FINDINGS Fl. Healtb care coverage is a valuable benefit to attract and retain employees. F2. Government entities generally pay more of tbeir compensation in tbe form of benefits tban tbe private sector. F3. Most government entities providing retiree healtb care and otber non-pension retirement benefits must disclose the future and accrued cost of those benefits to tbe public witbin tbe next four years pursuant to GASB 45. F4. Government budgets and union negotiations will be affected by tbe implementation of GASB 45. F5. Unless legally determined otberwise, tbe issue of vesting for retiree healtb care benefits requires a fact-specific analysis. March 19, 2007 Marin County Grand Jury Page90f 18 ---.------ _..~..- RETfREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK F6. Some government entities have not done the extensive research to determine if retiree health care benefits and the manner in which they are calculated are vested or can be changed or eliminated. F7. Public comments on vesting by government entities could result in creating a vested right when none previously existed. F8. Unless government employers prudently manage tbe liability for retiree health care benefits, tbey will be forced to cut services, reduce benefits, and/or raise taxes to satisfy credit agencies. F9. Financially weak government entities faced witb staggering liabilities will be required to reduce benefits, raise taxes or reduce services. Failure to manage tbe liability could well result in bankruptcy for those government entities. FI0. The municipalities and special districts have not taken appropriate aggressive steps to understand and begin to comply witb tbe requirements of GASB 45. Fll. Whether elected or appointed, public employees managing tbe retiree healtb care liability may also be eligible to receive tbe retiree healtb care benefits tbey manage. They are subject to a conflict of interest. F12. Eight special districts and the City of Novato believe they do not have to comply with GASB 45. F13. Eight municipalities and 14 special districts indicate retiree healtb care benefits are vested. RECOMMENDATIONS The Grand Jury recommends that: Rl. The County Board of Supervisors establish a task force composed of independent, professional citizens in Marin without government pensions and/or government retiree healtb care benefits to advise the board on managing all aspects of tbe retiree health care liability issue. Among tbe options the task force should consider are reducing or freezing retiree health care benefits for current employees and/or retirees and reducing or eliminating tbem for new hires. The task force should report back to the board before the end of 2007. R2. The eight special districts and City of Novato provide specific reasons to the Grand Jury, based on professional advice, as to why they do not have to comply with GASB 45. This should be done by August 2007. R3. All municipalities and special districts do extensive research on tbe facts and seek professional help to determine vesting issues. This should be done by the end of 2007. March 19, 2007 Marin County Grand Jury Page 10 otl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK R4. The county, all municipalities and tbe special districts offering healtb care benefits consult witb professional advisers to state clearly in employee and public communications whetber retiree healtb care benefits are vested and tbe extent to which tbey can be changed, modified or eliminated. RS. Unless tbey are certain of tbe status of vesting for retiree healtb care benefits, no government entity should comment publicly on tbe question of vesting because doing so may create a vested right where none exists currently. R6. The municipalities and special districts take immediate, aggressive steps to understand now the requirements of GASB 45 reporting and tbat tbese entities, including tbe county, begin using tbe information generated for GASB 45 in labor negotiations and in budgeting. GLOSSARY Actuary: a person who statistically calculates risks, premiums, life expectancies, etc. Annual required contribution: tbe amount tbat is actuarially determined in accordance witb the requirement of GASB Statement 45 so tbat, if non-pension retirement benefits are paid on an ongoing basis, tbe amount of tbe contribution would be expected to provide sufficient resources to fund both tbe normal cost for each year and tbe amortized (maximum 30 years) unfunded liability. Discount rate: tbe interest rate used to discount future payments back to tbe present date. GASB 45 requires tbat tbe discount rate for an unfunded plan reflect tbe estimated long- term investment yield on tbe government entity's assets expected to be used to finance tbe payment of benefits. GASB 45: Governmental Accounting Standards Board Statement No. 45, "Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions." Implicit subsidy: a grant of money necessarily involved though not plainly apparent or expressed. "Pav-as-vou-gO": to give due compensation for current period costs only. Vesting: putting a person in power or control of certain property or rights to property. March 19, 2007 Marin County Grand Jury Page 11 ofl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK REQUEST FOR RESPONSES Pursuant to Penal Code Section 933.05, tbe Grand Jury requests responses as follows: From tbe following governing bodies: . Marin County Board of Supervisors FI-Fll; RI; R4; R5; R6 . The City of Novato, Bolinas Community Public Utility District, Bolinas Fire Protection District, Marin City Community Service District, Marin Health Care District, Muir Beach Community Service District, Resource Conservation District, Stinson Water District, and Tamalpais Community Service District. F12; R2 . II municipalities and 36 special districts. FI-Fll; R3; R4; R5; R6 The governing bodies indicated above should be aware that the comment or response of tbe governing bodies must be conducted in accordance with Penal Code section 933(c) and subject to tbe notice, agenda and open meeting requirements of the Brown Act. The California Penal Code Section 933(c) states that "...tbe governing body of the public agency shall comment to the presiding judge on tbe findings and recommendations pertaining to matters under tbe control of the governing body." Further, the Ralph M. Brown Act requires that any action of a public entity governing board occur only at a noticed and agendized public meeting. BIBLIOGRAPHY California HealtbCare Foundation, "Snapshot Benefits in the Balance: The Uncertain Future of Public Retiree Health Coverage", Katberine Wilson, September 2006, www.chcf.org "The Bloated Retirement Plans of Marin County, Its Cities and Towns (Revised)," May 2005 Marin County Grand Jury Report The Center For Government Analysis, "An Analysis of Public Sector Health Care Costs in California," Steven B. Frates, September 2006, www.govanalyst.com Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person, Of facts leading to the identity of any person who provides information to the Grand Jury. The California State Legislature has stated that it intends the provisions of Penal Code Section 929 prohibiting disclosure of witness identities to encourage full candor in testimony in Grand Jury investigations by protecting the privacy and confidentiality of those who participate in any Grand Jury investigation. March 19,2007 Marin County Grand Jury Page 12 ofl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK APPENDIX A What is GASB? GASB is the private, nonpartisan, nonprofit organization tbat works to create and improve the accounting rules federal, state and local governments follow when calculating and reporting financial information. GASB is composed of state and local government finance officers, auditors, the accounting profession, academia, and people who use financial statement information. Why did GASB issue Statement Number 45? GASB and various bond rating agencies are concerned tbat government entities are not accounting for tbe future benefits tbey have promised to tbeir current and retired employees. This lack of disclosure results in a less tban accurate picture of government entities' financial health. Given the generous benefits offered in some cases, tbe financial picture is much distorted. Some government entities may have difficulty meeting tbeir obligations in tbe future, or will saddle future taxpayers witb significant costs for today's promises. Who is affected? All government entities that follow GASB principles and offer retiree healtb care benefits are affected. Even if retirees pay 100% of tbe premium for tbeir insurance, in many cases GASB 45 will require a government employer to reflect tbe cost. One of tbe reasons is tbat tbe employer may have created an implicit subsidy. For example, retiree healtb care normally is more expensive since retirees are older and expected to need health services more frequently than younger employees. If an employer offers retirees tbe opportunity for benefits at tbe same cost as used for active employees, it has created an implicit subsidy and will be required to have a valuation done to comply with GASB 45. The county is required to comply witb GASB 45 in fiscal year 2007/08. The smaller government entities, such as the municipalities and special districts, have either one or two more fiscal years to provide tbe information, depending on tbe size of tbeir revenues. What if a government entity does not comply? The ramifications for failure to comply are unclear, but a government entity covered under GASB 45 will probably receive a qualified audited financial statement. A certified public accountant could not state that tbe entity is accounting properly for its liabilities. It could also affect the government entity's ability to borrow money at lower interest rates, thereby increasing tbe amount of money tbe government entity would have to pay in interest to investors who purchased tbe bonds. March 19, 2007 Marin County Grand Jury Page 13 otl8 ~--- , -. j1 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK What are the basic requirements of GASB 45? On August 2, 2004, GASB issued Statement No. 45. The statement required government entities to account for retiree healtb care benefits on an accrual basis. An accrual basis looks to both the present and future costs of tbese benefits. Most government entities pay for retiree healtb benefits on a "pay-as-you-go" basis. GASB requires tbe following: . Account for retiree healtb care benefits in a manner similar to pensions . Treat retiree healtb care benefits as compensation eamed by an employee over tbe entire period of an employee's active service . Obtain or provide financial information regarding: 0 Calculations by an actuary of the normal cost for these benefits, the future normal costs and the costs associated for past service 0 The annual required contribution (ARC? and its impact on tbe total cost of government services 0 Progress made (or not made) in funding tbe annual required contribution Dates of Implementation for Entities Reporting: . $100+ Million in revenues - Fiscal Year after December 15, 2006 . $10 Million to $100 Million in revenues - Fiscal Year after December 15, 2007 . Under $10 Million in revenues - Fiscal Year after December 15, 2008 The government entities need to disclose these numbers in financial statements, and can spread the liability out for a period of up to 30 years. When should an actuary be retained? A government entity is advised to retain an actuary now. As tbe actuaries begin to evaluate the entity's promised benefits, many are finding a huge amount of debt. In light of tbe financial implications, a govemment entity flirts with danger by doing notbing before tbe implementation date. As time passes, an actuary may be more difficult to retain, more expensive, and have more difficulty delivering a timely study. 2 Annual required contribution means tbe amount tbat is actuarially determined in accordance witb the requirement of GASB Statement 45 so that, if non-pension retirement benefits are paid on an ongoing basis, tbe amount of tbe contribution would be expected to provide sufficient resources to fund botb tbe normal cost for each year and tbe amortized (maximum 30 years) unfunded liability. March 19, 2007 Marin County Grand Jury Page 14 of 18 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK Who is required to obtain an actuarial study? An actuarial study is required iftbe government entity has more tban 100 employees. If tbe entity has less tban 100 employees, tbey can use tbe alternative measurement metbod outlined in tbe GASB 45. This metbod also requires actuarial calculations. An actuarial study is required once every two years if tbe entity has greater tban 200 individuals eligible for tbe program. If less than 200 individuals, tbe requirement is once every tbree years. The requirement for an actuarial study is on an employer basis not a plan basis. When should a government entity get its actuarial study? The answer is sooner ratber tban later. An actuarial study will aid in planning, budgeting, and managing tbe costs of retiree healtb care benefits. In some cases, tbe information will be relevant for upcoming collective bargaining. Additionally, credit rating agencies find it important that government entities know what tbeir retiree healtb care benefits liability is in order to manage that debt. What are actuarial assumptions? The calculations of tbe government entity's obligation involve various estimates of future event. These estimates are called "actuarial assumptions". These assumptions range from estimates of future life expectancies for employees and tbeir dependents, tbe likelihood tbat employees will remain employed until retirement, and tbe future increases in healtb care costs. The most significant assumption is tbe discount rate: the interest rate which is used to discount future payments back to tbe present date. GASB 45 requires that tbe discount rate for an unfunded plan reflect the estimated long-term investment yield of tbe employer's assets. Funding? Government entities must choose whether and to what extent tbey will pre-fund retiree healtb; the unfunded liability for retiree healtb care benefits can be dramatically reduced by setting money aside and investing the funds. Cal PERS' actuaries estimate the actual cost for this liability to tbe employer (and taxpayer) can be reduced by 50% or more by setting aside money in an irrevocable account. For GASB 45 purposes, an entity must make an irrevocable contribution to a trust or equivalent arrangement protected from creditors. The trust or arrangement must be dedicated solely to providing benefits to retirees and beneficiaries to reduce the entity's unfunded liability for retiree healtb care benefits. Therefore, an internal special reserve or similar fund is not sufficient and will still be considered "pay as you go" for GASB 45 purposes. A "pay-as-you-go" amount is similar to paying tbe minimum amount on credit card debt. The balance seldom gets paid off. Thus, it is reasonable to assume many government entities will establish an irrevocable trust in order to calculate a lower dollar March 19,2007 Marin County Grand Jury Page 15 of 18 ~..- RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK amount of unfunded liability and to accrue funds to pay for that unfunded liability in the future. APPENDIX B 2006-2007 Grand Jury Survey Results The results from the survey as of February 2007 follow: . Marin Countv- The county provides retiree healtb care benefits and must comply with GASB 45 in fiscal year 2007/08. It has retained an actuary, but has not received tbe final actuarial study. It has a preliminary draft dated November 2, 2006. It has not yet decided whetber it will set aside any money in an irrevocable trust or whetber the benefits are vested. Its attorneys are researching the vesting issue. . II municiDalities- All municipalities offer some form of health coverage. Ten must comply witb GASB 45. Novato's answer on its need to comply with GASB 45 is unclear. Five municipalities have to comply in fiscal year 2008/09 and six in fiscal year 2009/10. Only Mill Valley and Sausalito, which have to comply in fiscal year 2008/09, have retained an actuary. No municipality forwarded an actuarial study. Four said tbey would establish an irrevocable trust. Eight believe the benefits are vested. San Rafael and Mill Valley have set money aside in a revocable reserve account. . 36 sDecial districts- Twenty-five special districts offer retiree health care; eleven do not. Seventeen said they need to comply with GASB 45. Eight said tbey do not. Three will comply in fiscal year 2008/09 and fourteen in fiscal year 2009/1 O. Two special districts which have to comply in fiscal year 2009/10 have retained an actuary and one has received its actuarial study.3 That study was forwarded to tbe Grand Jury. Three indicated they had decided to create an irrevocable trust; many were undecided at this time, Fourteen believe tbe benefits are vested. 3 Some of the special districts are waiting to get the actuarial study from Cal PERS. In telephone conversations with Cal PERS, the officials stated Cal PERS is discussing the issue. They caution tbat because of tbe variety of plans for their 1,400 contracting employers, tbey were not sure tbey could offer actuarial services for GASB 45. Instead they sent a letter in August 2006 offering to provide data so each employer could obtain its own actuarial study. As of January 2007 about 100 public employers had requested data. March 19,2007 Marin County Grand Jury Page 160f 18 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK RETIREE BENEFITS SURVEY Benefits GASB 45 RESULTS Almonte Sanitary No Alto Sanitary No Bel Marin Keys eso No Salinas Community PUD Yes No Salinas FPD Yes No Central Marin Sanitation Yes Yes Corte Madera Sanitary No Homestead No Inverness PUD Yes Yes Kentfield FPD Yes Yes Las Gallinas Val Sanitary Yes Yes Marin HCD Yes No Marin City eso Yes No Marin ety Fire Yes MMWD Yes Yes Marinwood CSD Yes Yes Marin/Sonoma Vector Yes Yes Muir Beach eso Yes No North Marin Water Yes Yes Novata FPD Yes Yes Novata Sanitary Yes Yes Resource Conservation District No No Richardson Bay Sanitary Yes Yes Ross Valley Fire Department Yes Yes Ross Valley Sanitary Yes Yes San Rafael Sanitary No Sausalito/ Marin City Sanitary No Sleepy Hollow FPD No S. Marin FPD Yes Yes Stinson FPO No Stinson Water District Yes No Strawberry ParklRec. Yes Yes TamalpaisCSD Yes No Tiburon FPO Yes Yes Tiburon Sanitary Yes Yes Tamales eso No llel"Oilere>,: Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes March 19, 2007 Marin County Grand Jury Page 17 otl8 RETIREE HEALTH CARE COSTS: I THINK I'M GONNA BE SICK APPENDIX C The Center for Government Analysis study funded by the California HealtbCare Foundation Retiree Health Care Expenll86 Data Table. 1. SF Bay Area Public-Sector Entitie. 2003-04'RtIlI.... ~ Totel 2003-04:..'. 201s;.20Retlree Publlc'llecloT.Entity TY"," Heallh'Benofltli Expendllllfe P7~ 01 HealthBenellt E_ndllure EXpendtture*-Expendlture" Santa Cruz C $98.239 $123,886,710 0.08% $1,055,873 San Jose Unified School District School $311,895 $362,139,936 0.09% $3,352,253 earn bell C' $41,596 $40,500,874 0.10% $447,074 Oakland Untfied School District School $719,101 $532,896,610 0.13% $7,728,905 San Mateo Co. Transit Disl S eclal $337,100 $144,900 000 0.23% $3,623,152 Oakland C' $2,755,579 $1,085.636,880 0.25% $29,616,975 San Mateo Caun $2.593,000 $930,542,000 0.28% $27,869,575 Berkel C' $777,960 $265,221,814 0.28% $8,361,517 Santa Cruz Gaun $1,106,817 $368,432,900 0._ $11,917,570 Santa Clara Valle Water District S ' I $1,295,000 $281,885,496 ,0.48% $13,918,685 Mount Diablo Unified School District School $1,901,270 $361,344,875 .0.53% $20,434,858 Santa Clara Cou $19,382,159 $2,869,261,687 ..0,68% $208,319,526 Fremont C' $1,212,158 $176,648,879 0._ $13,028,279 San Mateo C $841,000 $121,151,631 0,'69% $9,039,072 Contra Costa Water Disl. 5 ecial $821,949 $104,203,652 ,,'.o;lIl% $8,834,311 Santa Clara Transit Autho . S cial $3,493,000 $396,610,259 '0~1l8% $37,542,779 Redwood Ci CI $1,036,634 $112,930,310 $11,141,747 San Francisco BART Dist. S cial $5.525,000 $573,525.287 $89,382,723 Palo Alto C' $3,199,000 $299 014,671 $34 382,865 Pacific Grove Unified School District School $273,018 $24,119,584 $2,934,395 East Sa MUD S edal $4,577,000 $367.531,000 $49,193,615 Sunn ale C $2,754,418 $215,853.538 $29,604,496 Contra Costa GaUR $25,132,363 $1,860,163,000 $270,122,743 Marin Cou $5,673,201 $406,730,877 $60,975,588 Los Altos Elementa School District School $993,009 $62,096,426 $10,672,865 San Francisco C' $113,700,000 $6,070,232,894 $1,222,048,078 West Contra Costa Unified School Dismd School $9,937,376 $377,587,976 $106,806,959 Golden Gate Brid e H Trans ortation De S ecial $4,630,000 $131,059,267 $49,763,259 Note: Entities selected as part of a larger analysis to reflect a representative sample of California counties, cities, school districts, and special districts. . 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S,VIIV.l Ol ssaooe IInj a^e4 II!M aau!wwoo a4.l <0{ 'aoue^pe U! palsod pue pazP!lqnd lIaM aq II!M sBu!Jea4 a4l Bupunouue UOlleWJOjUI 'Mel BU!laaW uado s,e!uJojlle:) 'PV UMOJ8 a4l 4llM aoue!ldwoo U! Pla4 aq 111M pue o!lqnd a4l Ol uado aq II!M sBu!Jea4 a4.l 'luads Bu!aq aJe spunj V aJnSeaVII M04 SlUap!SaJ u!JeVII UlJOjU! Ol 's!seq lenuue ue lseal le uo 'SlJOdaJ anss! pue sBu!Jea4 O!lqnd PloH <0{ :aJe aau!wwoo Sl4l jO sa!l!l!q!suodsaJ a4l '^IIB::>!!pads ;:e6Bd LOO;: '6 40JBV'! ~'t. SUOnB::l!lddV JOJ liB:) eelllwwo:) 14D!SJe^o ,SUeZ!!!:) ----~ _u_____ -- -- -- - Transportation Authority of Marin APPLICATION FOR APPOINTMENT TO ADVISORY COMMITTEES TO THE TRANSPORTATION AUTHORITY OF MARIN TAM . , . Name: Home Address: Telephone: E-Mail Address: Occupation: Advisory Committee Applied For: Member or Designated Alternate Appointment: (For Citizens' Oversight Committee and Technical Advisory Committee Only) Nominating Organization: (For Citizens' Oversight Committee and Technical Advisory Committee Only) Summary of Qualifications for AppOintment: Summary of Reasons for Applying: Please note that Citizens' Oversight Committee members shall be private citizens who are neither elected officials nor public employees from any agency that either oversees or benefits from the proceeds of the transportation sales tax. List any government agency or organization of which you are an elected official, officer, or employee that are funded by or provide services to TAM: Please note that you will be required to file a Conflict of Interest disclosure statement if you are appointed to a TAM Advisory committee (California Government Code Section 81000 et seq.) Membership to any TAM advisory committee shall be restricted to individuals without personal financial interest in any Measure A ro'ect. "Financial interest" is defined in California Government code Section 87103. Yes - No - Date: Signature: Additional information ma be attached clo Marin County Department of Public Works, P. O. Box 4186, San Rafael, CA 94913 Phone: 415/507-2680 - Fax: 415/507-2648 - www.tam.ca. ov T~ TAM Advisory Committees Standing Rules and Application and Appointment Procedures Standina Rules 1. Citizens appointed to the two standing TAM advisory committees, the Citizen Oversight and the Technical Advisory Committee, shall be appointed for a term of four years; however, in order to provide for staggered terms for committee members, at the first meeting of the committee, the members shall draw lots to determine whether their initial appointment term will be 2 or 4 years. All initial appointment terms shall commence on June 1, 2005 and, subject to earlier removal or termination as provided herein, shall expire on May 31,2007, as to two-year terms and May 31,2009, as to four-year terms. Thereafter, terms shall commence on June 1 and shall terminate on the fourth anniversary date of such commencement date, If a committee member is unable to complete his or her term, a replacement member will be appointed by the TAM Board to fill the vacancy and complete the appointment term. Members of these advisory committees shall be appointed to their full terms, subject to eligibility provisions contained in Section 104.3 of the TAM Administrative Code. 2. Each committee member also shall have a designated altemate appointed, subject to eligibility provisions contained in Section 104.3 of the TAM Administrative Code, who shall attend committee meetings in the event that the appointed committee member is unable to attend. It shall be the responsibility of the appointed committee member to inform their designated altemate when the appointed committee member is unable to attend a meeting of the committee. The name of each designated altemate shall be on file with TAM. 3. Any special or ad hoc advisory committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the TAM Board. The Executive Director shall prepare an annual summary report of special or ad hoc advisory committees and make recommendations to the TAM Board regarding the elimination of committees whose functions or purpose have been fulfilled or where the mandate or purpose for the creation of the committee has expired. 4. Advisory committees that are responsible for conducting public business for TAM are subject to all provisions of the Ralph M. Brown Act, Califomia Govemment Code Section 54950 et seq. (as amended), which mandates open meetings for local legislative bodies. 5. Advisory committee members are required to comply with disclosure and conflict of interest requirements of the Political Reform Act of 1974, Califomia Govemment Code Section 81000 et seq. (as amended), and must complete and file all necessary disclosure documents. Committee members shall avoid impropriety and the appearance of impropriety and shall not use their appointed position to further their own financial gain or for any other purpose not directly related to the governmental function they have been appointed to perform. Specifically, committee membership shall be restricted to individuals without personal financial interest in any Measure A project. Committee members are defined as .public officials. of TAM (Califomia Government Code Section Page 1 of3 TAM Committee Rules & Application and Appointment Procedures ----- To&.M 82048), and no public official shall make, participate in making, or in any way attempt to use his or her official position to influence a governmental decision in which he or she knows, or has reason to know, he or she has a financial interest (California Govemment Code Section 87100). Having a financial interest in a decision is defined by Califomia Govemment Code Section 87103. 6. All appointed advisory committee members, whether new or re-appointed, shall take a loyalty Oath of Office prior to voting on any matter presented to the advisory committee to which they have been appointed to serve. 7. Unless authorized as the designated spokesperson by the advisory committee, an individual member may not represent the advisory committee before any other committee or agency or to the press or general public. Advisory committee members are defined as .officers" of TAM and hence are govemed by Califomia Govemment Code Section 3201 et seq. (as amended) relating to political activities. Specifically, political activities, such as soliciting or receiving funds or contributions for a candidate or ballot measure during committee meetings, are prohibited. 8. Advisory committee members shall be responsible for having a working knowledge of the establishing ordinance, by-laws, federal or state mandates or any other goveming regulations that define and set forth the intent and purpose of their appointment and shall only represent and take action on matters related thereto. 9. No advisory committee shall have powers other than advisory to TAM. Standing advisory committees, the Citizens' OVersight Committee and Technical Advisory Committee, shall have adopted by-laws approved by the TAM Board within 90 days of committee formation, 10. Advisory committee members shall not knowingly or otherwise misrepresent the scope of their influence or authority in matters assigned to their committee or represent recommendations of their respective advisory body as official TAM policy until such time as formal action, such as adoption of a resolution, has been taken by the TAM Board. 11. The TAM Board shall retain discretion to rescind any advisory committee appointment(s), as deemed necessary. Application and Appointment Procedures 1. Notice of application for appointment to standing advisory committees shall be posted on the TAM website and provided to: all TAM Board Commissioners; all city, town, and county clerks for posting; local newspapers; all qualified nominating organizations; and all Marin County library branches. Application notification periods shall be conducted for a minimum of 60 days. 2. In the event that multiple, qualified applications are submitted for a committee membership appointment from identified nominating organizations, the TAM Board may choose to conduct interviews. If selected for an interview, applicants shall be notified of the date, time, and location of the interviews. Page 2 of 3 TAM Committee Rules & Appfication and Appointment Procedures &~ T~ . on A.a.IIt'tlClr1b' of NIl..... 3. When a vacancy exists on an advisory committee and no applications have been submitted, the vacancy will be continued until such time as an appointment is made. The TAM Board may, at any time, move to continue an appointment to a subsequent date. 4. New members of advisory committees and members who wish to continue serving in their appointed capacity for an additional term are required to complete and submit a new application or may update and resubmit their original application if no pertinent information has changed. Applications shall be submitted to the TAM Executive Director, and all qualifying applications for the vacancy will be submitted to the TAM Board for consideration, selection, and appointment 5. The TAM Executive Director shall maintain a public information list of members and designated altemates appointed to TAM Advisory Committees. The list shall include the name of the appointee, the date the term expires, and affiliation and/or nominating organization. The list shall be updated annl!ally on January 1. Page 3 of3 TAM Committee Rules & Application and Appointment Procedures ---- -~ -- ~. e . -- CALIFORNIA INTEGRATED 1 , L1NllAS_All/1MS WASTE MANAGEMENT BOARD ARNnLl)SClrnl/\IUJ-_NH"";(~IJ SI\:RHARY I'OR ENV1R0NMI-NIAI GOVERNOR PROl1TTION 1001 I STREET, SACRAMENTO, CALlFORN1A 95814- P.O. Box 4025, SACRA.MENTO, CALIFORNIA. 95812-4025 (916)141-6000. V/WW.CIWMB.CA.QOY MARGO REID BROWN NOTICE OF FUNDS AVAILABLE CHAIR MBROWN@CIWMB.CA.GOV (916) 141,6051 Targeted Rubberized Asphalt Concrete Incentive WESLEY CHESBRO Grant Program WCHESBRo@CIWMB.CA.GOY (916) 141-6019 The California Integrated Waste Management Board (CIWMB) has JEffREY DANZINGER approximately $2.7 million remaining for fiscal year 2006/07 (ending JDANZ1NGER@CIWMB.CA.GOV June 30, 2007) for the Targeted Rubberized Asphalt Concrete (RAC) (916) 341-6024 Incentive Grant Program. This program provides grants to public entities for eligible RAC projects. Ro..'iALIE MULE For more information about this grant program and/or to download the RMI1LE@CIWMB.CA.GOV application: (916) 341-6016 . Visit: htto:l/www_ ciwmb, ca.qovfTires/Grantsrr arqetedRAC/defaull. htm; or . Send an email to: tireQrants@ciwmb.ca,Qov; or GARY PETERSEN . Call the Tire Grants Hotline at (916) 341-6441. GPETERSEN@CJWMB.CA.GOV (916) 141,6015 Periodically check the website listed above for updates! Applications are accepted on a continuous basis and awarded on a monthly basis. Applications must be received and complete by the first day of the month or the last business day prior to the first of the month (if the first of the month falls on a weekend or holiday) in order to be ..... considered for a grant award at the Board meeting held that month. ..... ..... . ~ . . . ....... ....... ....... '...... "...... ....... INI,.",""TU> W"'" )I.\""'o.;...M'.....' I""",, -- * ()RI(~IN,\ll'HlNTFrJ()N 1()(1 "lnlT{YlNVJMER aJN'iENT, l'IIOCE\\EIJCHLrlRINE fREE I'AI'ER . ryou are I nvitedi )lssem6{ymem6er JaredJ[uffman hosts a 6riefing on the status of the State (Budget Get an overview on the State Budget. Issues to be discussed will include the impacts on Health, Human Services, Education, and Transportation. Friday, April 13, 2007 8:30am to 10:00am Petaluma Community Center at Lucchesi Park: The Assembly Room 320 North McDowell Boulevard Petaluma, CA 94954 (Deputy Directors and Budget Analysts encouraged to attend) To RSVP or for more information please call 707.576.2631 or 415.479.4920 DIGEST 1. RP"'I BOARD OF SUPERVISORS '--\"., COUNTY OF MARIN /'jAR' n 'n',~ '- " ,_Ju! SPECIAL MEETINGS TOWN MAN;C. ,Ie, clerlCE Monday, March 26,2007,9:00 a.m. and 1:30 p.m. TOWN OF TIELF-iON Tuesday, March 27, 2007, 1 :30 p.m. Board of Supervisors Chambers, Room 330, Civic Center NOTICE IS GIVEN that President Steve Kinsey, Marin County Board of Supervisors, has called special meetings of the Marin County Board of Supervisors on Monday, March 26 and Tuesday, March 27, 2007, to be held at the times identified above, in the Board of Supervisors Chambers, Room 330, Civic Center, San Rafael, California. The purpose of the special meetings is to conduct Budget Planning Workshops to discuss FY 2007-08 Departmental Budgets and Performance Plans. These will be public meetings, and interested persons may make comments to this Board on the proposed agenda items. The agenda for the special meetings is as follows: Monday, March 26. 2007, 9:00 a.m. . Opening Statements . Public Comment . CAO Opening Presentation and Budget Update . Health and Human Services . Public Safety Departments: Fire, Sheriff, Public Defender, Probation, District Attorney, Coroner, Child Support Services Mondav. March 26,2007,1:30 p.m. . Community Service Departments: Marin County Free Library, Parks and Open Space, Cultural and Visitor Services, Farm Advisor . Department of Public Works Tuesday, March 27. 2007. 1 :30 p.m. . Community Development Agency . Administration and Finance Departments: Assessor-Recorder; Auditor-Controller, County Counsel, Human Resources, Information Services and Technology, Treasurerrrax CollectorlRegistrarlCounty Clerk, County Administrator . Public Comment . Closing Statements Copies of this notice have been hand delivered or sent to all members of the Board of Supervisors and media outlets who have requested notice of special meetings. * * * * * * * * * * * * * * * * * * * * ~ U --- ~ rI ..... .... .~ American sign language interpreters may be requested by calling (415) 499-6172 (TTY) or (415) 499-7331 (voice) at least 72 hours in advance, Copies of documents are available in accessible formats upon written request. The agenda is available on the Internet at htto:llwww.co.rnarin.ca.us/efiles/BS/AaMn/cvbaanda.htm The audio portion of Board meetings is broadcast live over the Internet at http://www.co.marin.ca.us/depts/BS/audio/index.cfm. A copy of the agenda will be faxed upon request by dialing (415)-499-6060 and entering u181" after the brief introductory message. ~....' !'*' r~t: , . ~ DIGEST 11?.f:_ ~ TO\i.,'H !\.:/',;-:'-', . Tm~,.T! c: -ij~;",;:;U: AGENDA FOR MARIN COUNTY BOARD OF SUPERVISORS MARIN COUNTY OPEN SPACE DISTRICT BOARD OF DIRECTORS Agenda items will be heard at the time specified or later, depending on the progress of the meeting. AGENDA Tuesday, March 27,2007 Board of Supervisors Chambers, Room 330, Civic Center 10:00 a.m. 1. Presentation of "Employee of the Month" Award, March 2007, to Helen Steppler of Human Resources, 2. Board of Supervisors' matters. 3, Administrator's report. 4. Open time for public expression, up to three minutes per speaker, on items not on the Board of Supervisors' agenda. 5. Consent Calendar A (Items CA-1 through CA-7) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) 6. Consent Calendar B (Item CB-1) ("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.) 7. Supervisor Adams requesting resolution proclaiming the week of April 2-8, 2007, as "National Public Health Week". ~ fI ,.,. ~ JI ..... .... ..... - All County public meetings are conducted in accessible locations. If you require American Sign Language interpreters, assistive listening devices or other accommodations to participate in this meeting, these may be requested by calling (415) 499-7331 (voice) or (415) 499-6172 (TTY) at least 72 hours in advance. Copies of documents used in this meeting are available in accessible fonnats upon written request. The agenda is available on the Internet at htto:/Iwww.co.marin.ca.usfefiles/BS/AaMn/cvbaanda.htm The Board meeting is broadcast live over the Internet at httD:/fwww.co.marin.ca.us/deots/BS/Archive/Meetinas.cfm A copy of the agenda will be faxed upon request by dialing (415)-499-6060 and entering ~181~ after the brief introductory message. . . . Ii, HI' .... 8. Request from the County Administrator, on behalf of Supervisor Kinsey, for an update on the Marin Emergency Radio Authority ("MERA") and request to authorize execution of agreement for services provided by the Department of Public Works and approve related 5.0% temporary acting pay adjustment for the Director of Public Works. Recommended actions: Authorize President to execute agreement with the County of Marin and approve related actions as detailed in staff report dated March 27, 2007. 9. Request from the Human Resources Department to receive the FY 2004-05 and FY 2005-06 Equal Employment Report prepared in cooperation with the Equal Employment Advisory Committee and presented by the Personnel Commission. Recommended actions: Receive Report. 10, Request to continue public hearing for consideration of the Binford Road self- storage facility Draft Mitigated Negative Declaration of Environmental Impact, General Plan Amendment, Rezoning, Master Plan, Tentative Map and Tidelands Permit. 8190 Binford Road, Novato. (APN 125-190-21, -65 and -66) Recommended action: Continue hearing to April 3, 2007. 10:30 a.m. 11. Hearing: Ordinance amending Chapter 6.90 of the Marin County Code extending existing restrictions upon the use of Bolinas Beach for camping during weekends. Recommended actions: Conduct hearing scheduled for 10:30 a.m. and consider adopting ordinance. 12, Hearing: Request from the Department of Health and Human Services, Division of Public Health, to consider amending Resolution No. 2005-102 revising the rate schedule for the Medical Marijuana Identification Card Program. Recommended actions: Conduct hearing scheduled for 10:30 a.m. and consider adopting resolution. 13. Request from the Department of Health and Human Services to take actions, as detailed in staff report dated March 27, 2007, related to the provision of mental health services to severely emotionally disturbed children in Marin County. Recommended actions: (a) Accept $1,385,783 from the Marin County Office of Education ("MCOE") for children's mental health services provided by Community Mental Health Services; and (b) authorize the President to execute Memorandum of Understanding ("MOU") with the MCOE concerning the transfer of Federal Individuals with Disabilities Education Act ("'DEA") funds for mental health services in FY 2006-07. Marin County BOS Agenda 2 3/27/2007 I -- I. -, 14. Appointments: a, Civic Center Conservancv One vacancy for a Board of Supervisors' appointee. Applications have been received from Stephen Patterson and Deborah Vick. Recommended action: Conduct interviews and make appointment. b. Children and Families Commission (First 5 Marin) Three term expirations as follows: Two At-Large seats (David Bonfilio and Rocio Elisa Hernandez, incumbents) and one seat representing Health and Human Services (Frima Stewart, incumbent). The incumbents have reapplied. Recommended action: Make three (3) appointments. c. County Service Area ("CSA") 18 - Las Gallinas One vacancy due to the resignation of Bruce Winchell. An application has been received from Sharon Lange, Recommended action: Make appointment. d. Economic Commission One term expiration representing the North Bay Leadership Council (Clark Blasdell, incumbent). An application has been received from Mark Horick and a letter dated January 12, 2007, has been received from the North Bay Leadership Council recommending his appointment. Recommended action: Make appointment. e. InteQrated Pest Manaqement ("I PM") Commission One term expiration for a District 4-At Large representative (Bob Tanem, incumbent). Applications have been received from Melinda Leithold and Kraemer Winslow, Recommended action: Make one (1) appointment. f. MarinlSonoma Mosquito and Vector Control District ("MSVCD") Board of Trustees One At-Large term expiration (Katharina Sandizell Smith, incumbent). A request has been made by the MSVCD Board to continue the appointment. Recommended action: Continue appointment to April 3, 2007. g. Peace Conversion Commission One At-Large term expiration. The incumbent, Lucienne O'Keefe, has reapplied. Recommended action: Make appointment. h. Workforce Investment Board ("WIB") Six vacancies: three representing Labor and three representing Business, pursuant to SB 293 which imposes an increase in membership. Recommended action: Schedule appointments for April 10, 2007. Marin County BOS Agenda 3 3/27/2007 15. Request from the Community Development Agency Director to authorize submission of a grant proposal to the California Integrated Waste Management Board (nCIWMBn), in the amount of $50,000 for a construction materials reuse program. Recommended actions: Approve. Recess as the Board of Supervisors 11 :00 a.m. Convene as the Marin County Open Space District Board of Directors 16a, Approval of minutes of the meeting of March 13, 2007. 16b, Board of Directors' matters, 16c. Open time for public expression, up to three minutes per speaker, on items not on the Open Space District Agenda. 16d. General Manager's report. 16e. Request to add 1.0 FTE Secretary position to support the growth and expansion of the department Volunteer and Environmental Education and Resource Management Programs. Recommended actions: Approve. Adiourn as the Marin County Open Space District Board of Directors Reconvene as the Board of Supervisors 17. Closed Session: a. Conference with Legal Counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of case: County of Marin v. Martha Co. b. Conference with legal counsel regarding anticipated litigation pursuant to California Government Code Section 54956.9(b)(1). Number of potential cases: One (1). 1 :30 p.m. Reconvene in Open Session Announcement from Closed Session. 18. Continued: FY 2007-08 Departmental Budget and Performance Planning Workshop. ********************** Marin County BOS Agenda 4 3/27/2007 'i CONSENT CALENDAR A /Items CA-1 throuClh CA-71 ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) CA-1, Board of Supervisors: a. Supervisor Brown requesting resolution honoring the Town of San Anselmo Centennial Celebration, b. Supervisor Brown, on behalf of the Marin County Child Care Commission, and Supervisor Kinsey, on behalf of the First 5 Marin Children and Families Commission, requesting resolution proclaiming April 2007 as the "Month of the Young Child." c. Supervisor Arnold requesting resolution commemorating and honoring Annette Klang Smail's life long accomplishments, d, Supervisor Arnold requesting resolution commending Tomales High School Italian Exchange Program. e. Supervisor Kinsey requesting Resolutions of Commendation for the City of San Rafael's 2007 Business of the Year honorees as follows: Large Business of the Year: The Family Service Agency of Marin; and the Small Business of the Year: and Sabor of Spain. f. Designation of successors to Supervisors pursuant to Marin County Code Chapter 2.99. CA-2. Community Development AQencv: Request to authorize President to execute agreement with Schute, Mihaly & Weinberger, in the amount of $150,000, related to California Environmental Quality Act ("CEQA") review of the Marin Countywide Plan. CA-3. County Administrator: a. Request to adopt Resolution No, 2007- continuing the local emergency declarations for the County of Marin, related to severe storm damage, in conformance with Government Code Section 8630. b. Authorize President to approve report of delegated agreements executed by the County Administrator during the months of October, November and December 2006, c. Approve renewal of property insurance premium for FY 2007-08. CA-4. Health and Human Services: NOTE: Agreement in item CA-4a is a renewal of an existing agreement that was included in and funded in the FY 2006-07 budget. a. Authorize President to execute FY 2006-07 agreement with Mary Ellen Guroy, M.D., in the amount of $90,000, for on-call physician services for the HIV/AIDS Specialty Clinic. b. Authorize President to approve the Department of Health and Human Services FY 2006-07 contract extensions for various nonprofits and individuals, extending contracts through June 30, 2007. Marin County BOS Agenda 5 3/27/2007 CA-5. Parks: a. Request to approve plans and specifications and direct Clerk to advertise for bids for the Black Point Boat Launch Renovation Project. b. Authorize President to execute a maintenance agreement with the Homestead Valley Land Trust, in the amount of $61 ,318, for the maintenance of County lands in Homestead Valley. CA-6. Public Works: a. Authorize President to execute agreement with Coastland Civil Engineering, Inc, in the amount of $174,206, for the 2007 Phase 2 Resurfacing Program, Northern Region. b. Authorize President to execute agreement with CSG Consultants, Inc., in the amount of $194,080, for the 2007 Phase 2 Resurfacing Program, Central Region. c. Authorize President to execute agreement with Gannett Fleming, Inc., in the amount of $120,690, for the 2007 Phase 2 Resurfacing Program, Southern Region. d. Approve sole source purchase of Agenda Plus software and annual maintenance, in the amount of $191,951.16 to streamline the agenda process and provide a seamless integration with the County's existing streaming media solution. CA-7, Treasurer-Tax Collector: Monthly report of County, Schools, and District Investments as of February 28, 2007. CONSENT CALENDAR B (Item CB-1) (Four affirmative votes reauired) ("Consent Calendar B" ref/ects those agenda items requiring four affirmative votes relating to budgetary matters.) CB-1. Health and Human Services: Request to approve, effective April 8, 2007, (a) personnel adjustments to the Employment and Training Branch in the Department of Health and Human Services, Division of Social Services, to better utilize staff time in serving the General Assistance Employable population; and (b) related budget adjustments as detailed in staff report dated March 27, 2007. Marin County BOS Agenda 6 3/27/2007 DIGEST ""... ""'".,^~,,,, ..":':,','i "~,,,J . l I. .~', '- ~i i..... 'Y BOARD OF DIRECTORS MARIN COUNTY OPEN SPACE DISTRICT rcr/\'[~ f',:'1;'\I\J,':~:~i TO"NN 0::- T::~ AGENDA Board of Supervisors Chambers Tuesday, March 27, 2007 Marin County Civic Center 11 :00 a.m. Agenda items will be heard at the time specified or later. depending on the progress of the meeting. A. Approval of Minutes from the meetings of March 13, 2007. B. Board of Directors' matters. C. Open time for public expression, up to three minutes per speaker, on items not on the Open Space District Agenda. D. Open Space District General Manager's report. E. Request to add 1.0 FTE Secretary position to support the growth and expansion of the department Voluneer and Environmental Education and Resource Management programs. Recommended actions: Approve ~ g .,. ..I ~ JI I ..... I .... " ..... L-I American Sign Language interpreters may be requested by calling (415) 499-6172 (TrY) or (415) (499-7331) (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon written request. The Board Agenda is available on the intemet at htto:/www.co,marin,ca.us/efiles/BS/AoMn/cvbaonda.htm. The Board meeting is broadcast live over the Intemet at httD:/Iwww,co,marin,ca"us/deDts/BSIArchive/Meetinos,cfm. A copy of the Board of Supervisors agenda will be faxed upon request by dialin9 (415) 499-6060 and entering "181" after the brief introductory message. OPEN SPACE DISTRICT AGENDA FOR MARCH 27, 2007 MEETING