The URL can be used to link to this page

Home My WebLink AboutTC Digest 2006-10-27 V' TOWN COUNCIL WEEKLY DIGEST WeekofOctober 23 - 27, 2006 Tiburon Specific 1, Correspondence from Kirk Beales - re: Resignation from Design Review Bd 2. Memorandum from Peggy Curran - re: Council Mtg. Cancellation-ll/0l/06 3. Memorandum from Diane Crane lacopi - re: Town Holiday Party -12/13/06 4. Correspondence from Frank Buscher - re: Speed Bumps on Centro West 5. Correspondence from Andrew/Anne Slucky - re: Speed on Lower Centro W, 6. Correspondence from Nick Nguyen to Buscher- re: Traffic Calming Measures 7. Correspondence from Nick Nguyen to Slucky-re:Traffic Calming Measures 8. Email from Marigold Bashore - re: Fountain Plaza Benches 8a Memorandum from Nick Nguyen - re: Pavement Condition Index News Art. Agendas & Minutes - Tiburon 9. Minutes - HilaritafTiburon Ecumenical- September 11, 2006 10. Minutes - Bel/Tib Library Agency - September 25, 2006 11. Minutes - Planning Commission - September 27, 2006 12. Action Minutes - Planning Commission - October 25, 2006 13. Agenda - Design Review Board - November 2,2006 Regional Information a) The Marin Institute - Newsletter - Fall 2006 * b) Invitation from EAH - Celebrating President Mary Murtagh -11/30/06 * c) MTC Report - Newsletter - Fall 2006 * Agendas & Minutes - Regional d) None * Council Only /. DIGEST 24 North Terrace Tiburon, CA 94920 RECEIVED October 21, 2006 OCT 2 3 2006 Desitm Review Board TOWN MANAGERS OFFICE TOWN OF TIBURON Ms. Peggy Curran, Town Manager Members of the Town Council Town of Tiburon 1 S05 Tiburon Blvd Tiburon CA 94920 I wish to foonally notify you that I will not be seeking reappointment to the Design Review Board when my current teon ends in February, At that time I will have served on the Board for ten years, and while I've enjoyed the experience, I think ten years is enough. By giving you early notice, I hope that you'll be able to plan ahead and find a replacement by February. Jt:~ Kirk Beales DIGEST ~, Town of Tiburon MEMORANDUM . .. ..... .. .. . . . . .. . . . . . . . .. . . . .., . . . . . . . . .., . . TO: Mayor and Town Council FROM: Peggy Curran, Town Manager SUBJECT: Meeting Cancellation DATE: October 26, 2006 . . . .. .. . .. .. . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . .. . . Per a discussion with Mayor Smith the regular meeting scheduled for November 1, 2006 has been cancelled. The next Town Council meeting will be on November 15, 2006 at the Bel Aire Elementary School Multi-Purpose Room at 7:00 p.m. There may be several consent calendar items on that agenda but the evening will primarily be reserved for consideration of the appeals oftl1e Kol Shofar proposed expansion. October 26, 2006 1 of 1 Town of Tiburon DIGEST MEMORANDUM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TO: MAYOR SMITH AND TOWN COUNCILMEMBERS FROM: DIANE CRANE IACOPI, TOWN CLERK SUBJECT: SAVE THE DATE: TOWN HOLIDAY PARTY - DECEMBER 13, 2006 DATE: October 26, 2006 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Town's Annual Holiday Party is scheduled for Wednesday, December 13, 2006 at Servino's Ristorante, from 6:00 - 8:00 p.m. Please be advised that the City of Belvedere is hosting its annual holiday party the same night at the SFYC. Unfortunately, December 13 was the only date available at Servino's, as well as the Yacht Club, for our mutual events this year. Cc: Town Manager Curran Town Council Digest If. RECEIVED Nicholas T. Nguyen OCT 1 7 2006 Town Engineer, Town of Tiburon lS05 Tiburon Blvd, Ca 94920 TOWN MANAGERS OFFICE TOWN OF TIBURON October 11, 2006 Dear Mr. Nguyen, DIG~sr I request speed humps be installed on the lower Centro West St. thoroughfare. More young children are now in the neighborhood and traffic continues to increase both in speed and volume. This issue has been in the political arena for many years. The Town Council took the last definitive action in September 1999, reducing the speed limit to IS miles per hour. I have been informed by members of the Tiburon Police Department that no action can be taken to enforce the speed limit. I am tired of speaking, meeting, negotiating, coercing, phone tag and being slow rolled by the government process. I have a depth of documentation and information regarding this issue in my neighborhood. I have information about successful calming measures Ifno action is taken at least change the speed LIMIT sign to read, "Go as fast as you'd like because no one cares." Please reply with a time line and the actions being taken. I would hope that resolution can be made in short order. Sincerely, Franklin Buscher 17S1 Centro West 43S-9872 cc: Chief Mall Odello / . Town Manager Peggy Curran Dr. and Mrs. Andrew Slucky (1731) Mr. and Mrs. Karl Belgum (17S6) Mr. and Mrs. Rich Ford (1761) Mr. and Mrs. Joel Revill (17S0) Mr. and Mrs. Leonard Isaacson (1728) Andrew & Anne Slucky f. 1731 Centro West REC....I'r-'. P.O. Box 373 t:. \' ~.., I' I' tt.;'0.....lI-i' Tiburon, California 94920 OCT 1 /:; Z006 4 I 5-4345-4396 aslucky@comcast.net TOWN MANAGLF\S OFflc, TOWN OF TIBURON October 17, 2006 Nicholas T. Nguyen ,DIGEST Town Engineer, Town of Tiburon IS05 Tiburon Blvd Tiburon CA 94920 RE: Speeding on Lower Centro West Reckless Endangerment Dear Mr. Nguyen, I am writing in response to, and in complete support of, the petition letter by Chief Franklin Buscher [Ret, TFD] requesting speed bumps or a more effective means of controlling the unlawful speeding of cars commuting on lower Centro West. As Chief Buscher correctly notes, this has been an issue of historical contention and increases proportionally relative to the increased speeding of commuters on our community street. Currently, there are 6 to 8 young children under the age of twelve [the majority under age eight] and numerous elderly citizens living on Centro West between the intersections of Raccoon Lane and Espiranza. The street is crowned for drainage and presents a sweeping right downhill turn across this section. Vehicles routinely accelerate through this lower section of Centro West after completing the downhill commute of upper Centro West, which is a largely unpopulated at its borders and restrictive in its winding nature. Drivers routinely accelerate in the 'flat section' after Raccoon Lane and through to Espiranza. They remain oblivious to the 'posted' speed limit of IS mph in their haste to save an extra 30 seconds of commute time. I personally have been involved in several verbal altercations with reckless drivers within this section of our street. Routinely, my family and neighbors are subject to numerous 'near-miss' pedestrian vs. motor vehicle episodes. The street has variable sidewalk clearance to the north and none to the south. My children are not allowed to be in our driveway unattended due to the risk. I park one of my vehicles continuously on the street for the sole purpose of acting as !ill impact barrier for my family, an action similar to that employed by our govemment using concrete barriers at their vulnerable buildings. One week last year, I erected a 'slow down' florescent mannequin, similar to those used near schoolyards, only to watch it get hit three times over two weeks and later be stolen at night. :l ~ Andrew & Anne Slucky 1731 Centro West P.G. Box 373 Tiburon, California 94920 415-4345-4396 aslucky@comcast.net Our desperate defensive actions and futile complaints make it evident that the Town of Tiburon has minimal control of its community side streets and the motor vehicle drivers know it. The request of Chief Buscher for better speed control deserves, if not demands, serious consideration. Whether it be speed bumps [which may be difficult due to the street architecture], a stop sign at the Raccoon Lane intersection, a change in traffic direction flow, or a legitimate effort to enforce the limit and punish violators, something must be done. It is a statistical probability that in the near future a tragic pedestrian accident will occur. As a practicing trauma spine surgeon, I have seen more than my fair share of personal tragedy and do not care to see it in front of my home or occurring to my family or neighbors. We already have several similar situations in our county as reflected by the front-page news of repeat pedestrian accidents in San Rafael at the 1st and D Street intersection. Our neighborhood is united and motivated, as evidenced by our recently completion of a privately funded utility undergrounding project, on time and on budget. We are willing and able to coordinate the actions necessary to preserve the safety and well being of our neighborhood. Accept this letter as a matter of public record and a request to our town government to address and act upon this dangerous situation. Failure to do so would constitute an action of reckless endangerment no different than that enabled by speeding cars. Please feel free to contact me at any time regarding this issue. R~ Andrew V. Sluc , Cell: 415-686-6653; Home: 415-435-4396 Cc: Chief Matt Odetto Peggy Curran, Town Manager Belgum, K Ford, R Revill, J Issaacson, L Montag, P Starr, P Kauffman, J Atchley, A , I ,. Town ofTiburon 0 15051iburon Boulevard o1iburon, CA 94920 0 P. 415.435.7373 F. 415.435.2438 0 www.ci.tiburon.ca.us Office of the Director of Public Works I Town Engineer - 415.435.7388 DI3EST Paul Smith October 25, 2006 Mayor .. ....,...... ..,... Mr. Franklin Buscher Tom Gram 1751 Centro West ViceM~or Tiburon, CA 94920 ... ..'0............ Miles Br;:1:ger Councilmc11Iber RE: Traffic Calming Measures on Lower Centro West .. ......... ..... AHceF~edeJ:'icks Dear Mr. Buscher: Couiicilmetnber .. ...... ..... Thank you for your recent correspondence, dated October 11, 2006, in which you Jeff Slavin CQuncilmember requested the Town to address traffic speeding in your neighborhood. It is my understanding that members of the Town's Traffic Safety Committee (Chief of Police and Deputy Director of Public Works) have met with various property owners in your neighborhood in the past to facilitate a possible solution. I was informed that options included more police enforcement, increased signage, speed bumps, flashing beacons, and rumble strips. To this list I would like to add speed monitoring devices. All of these options can be effective at mitigating the speeding issue by bringing awareness to the motorists. Each may also have drawbacks in the form of light pollution, noise pollution, and aesthetics, which were perhaps not resolved in past discussions. However, traffic and pedestrian safety should be the top priority in the final assessment In response to your request, I would like to schedule a meeting at the earliest convenience with two delegates from your neighborhood and the Traffic Safety Committee to discuss and finalize a traffic calming measure for your neighborhood. Please contact me with two possible dates and times for a meeting, and I will coordinate it with the Committee. I appreciate you bringing this to our attention. SiM ~ '-J-~ Nicholas T. Nguyen, P.E. Director of Public Works I Town Engineer Cc: Margaret A. Curran, Town Manager Tony lacopi, Deputy Director of PW Matt Odetto, Chief of Police 1. Town ofTiburon. 1505 Tiburon Boulevard. Tiburon, CA 94920. P. 415.435.7373 F. 415.435.2438. www.ci.riburon.ca.us Office of the Director of Public Works / Town Engineer - 415.435.7388 DIGEST October 25, 2006 Mr. Andrew Slucky 1731 Centro West Tiburon, CA 94920 RE: Traffic Calming Measures on Lower Centro West Dear Mr. Slucky: Thank you for your recent correspondence, dated October 17, 2006, in which you requested the Town to address traffic speeding in your neighborhood. It is my understanding that members of the Town's Traffic Safety Committee (Chief of Police and Deputy Director of Public Works) have met with various property owners in your neighborhood in the past to facilitate a possible solution. I was informed that options included more police enforcement, increased signage, speed bumps, flashing beacons, and rumble strips. To this list I would like to add speed monitoring devices. All of these options can be effective at mitigating the speeding issue by bringing awareness to the motorists. Each may also have drawbacks in the form of light pollution, noise pollution, and aesthetics, which were perhaps not resolved in past discussions. However, traffic and pedestrian safety should be the top priority in the final assessment. In response to your request, I would like to schedule a meeting at the earliest convenience with two delegates from your neighborhood and the Traffic Safety Committee to discuss and finalize a traffic calming measure for your neighborhood. Please contact me with two possible dates and times for a meeting, and I will coordinate it with the Committee. I appreciate you bringing this to our attention. S~ ~ Nicholas T. Nguyen, P.E. Director of Public Works I Town Engineer Cc: Margaret A. Curran, Town Manager Tony lacopi, Deputy Director of PW Matt Odetto, Chief of Police I- Diane Crane lacopi From: Marigold Bashore [marigoldbashore@mac.com] Sent: Monday, October 23, 2006 1 :42 PM IJIG~8r To: Diane Crane lacopi Subject: Black Benches Dear Diane: Didn't know to whom I should direct this E-Mail so will let you decide. r donlt know what all this flap is about the black benches which are a great addition sleek, attractive, and contoured (which makes them very comfortable.) We needed these benches as that is what Tiburon is all about. to enjoy the ocean. The large size benches are necessary to accommodate the weekend crowds as well. Teak benches need so much up- keep as they become very "ratty" looking and also manage to grow yellow-green moss besides. I had a Smith & Hawken bench which I had a tough time just trying to give away. Offered it to the Library, Town of Tiburon, and finally found a home for it in the Landmarks Garden area where it's mossy back wouldn't show. Then I purchased a black metal set from Smith & Hawken which is just great! When the landscape is completed in the Plaza, it will soften the appearance. They also complained about the benches being cold in the winter and hot in the summer. My suggestion to them is they refrain from wearing bikinis and wee shorts when they go to Town! Mia Bashore 1 Town of Tiburon DIGEST MEMORANDUM . a 0 . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . TO: Margaret A. Curran FROM: Nicholas T. Nguyen ~ CC: SUBJECT: Pavement Condition index News Article DATE: October23,2006 . . . . . . . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Last week, I noticed two newspapers (Chronicle and Marin IJ) ran front page articles on pavement conditions within the Bay Area. The Marin IJ reported Marin County suffered from "poor" roads. The article listed Tiburon as having a pavement condition index (PCI) of 58 with 100 being a perfect score. The PCI quoted in the article for Tiburon is incorrect. The figure was based on 2004 data, although it claimed to be from 2005. Our PCI was 58 in 2004. From the pavement consultant approved through the MTC, our roads were surveyed and the average rating was 65 in 2005. The condition improved. It has probably gone up a bit more since our very recent overlay project that is just wrapping up now. The HILRRITA-TIBURON ECUMENICRL RSSOCIRTlON IHilarita-TEA or H-TER) q. 100 Ned's Way - Tiburon, Califomia 94920 BOARD OF DIRECTORS MEETING Minutes of September 11. 2006 Officers: ~/Q~ President - Keith Lester Vice President - Carl Weichel Secretary - Barbara Garcia-Romero Treasurer - Stanley McElroy DIRF.cmRS PRF.~ENT' The Hilarila Residents Association (HRA): '8r Mary Ann Alvarado, Pamela McConnell-Douglass, Phillip Ramirez, Angela Lorenze-President ex-officio Community Congregational Church (CCC) Barbara Brooks, Keith Lester, Carl Weichel S1. Stephen's Episcopal Church (SSEC) Barbara Garcia-Romero, Koko Peters, Michael Peters, Westminster Presbyterian Church (WPC) Dennis Leary, Stanley McElroy, Charles Quick Community At-Large Representative - Michael Heckmann Town of Tiburon Representative - to be appointed DIRECfORS ABSENf: HRA- Carol Michelson*. Gillian Lovejoy*, Susan Solomon-Browne * excused OTHERS PRPSPNT- Linda Tilton, Director of Property Management, The John Stewart Co. (JSC) Steve Douglass .the agenda may be changed when necessary A QUORUM IS 7 1 MEETING CALL TO ORDER President Keith Lester determined that a quorum was present and called for order at 7:30 PM in the Community Resource Center of The Hilarita Apartments. 2 MINUTES OF THE .JUL Y 1 0 2006 MEETING There being no discussion, it was: -M/S/P- that the Board approve the July 10, 2006, minutes as presented. 11-ayes, 3 abstain 3. CORRESPONDENCE & ANNOUNCEMENTS 1. Change e-mail address for Stanley McElroy: slmcelroy1@aol.com 2. Westminster Presbyterian Church has selected Charles Quick [replacing Kim Barr] to this Board of Directors. Stanley McElroy made the introduction and told the Board of Charles' many attributes and of his many humanitarian accomplishments which will add to and be a benefit to this Board. The Directors collectively welcomed Charles. 4 OPEN FORUM President Lester called for any comments from the Directors. The Directors thanked and applauded the Finance Committee and JSC for seeing H- TEA through the refinancing of The Hilarita and for Carl Weichel who during his term as H-TEA President presented the option to the Board and stressed his desire to seriously consider going forward. [Yea TEAM!] -1- 9111 re H- TEA Meeting Minutes .~ 5 The HILARITA RESIDENTS ASSOCIATION (HRA) REPORT Meets every third Monday of the month at 7:30 PM. Angela Lorenze announced that HRA will have its next meeting on September 26, 2006. 6 SECRETARY'S REPORT Barbara Garcia-Romero advised that on behalf of the Board, a card was sent to former Director Kim Barr to thank him for his two-year service to this Board. 7 TREASURER'S REPORT Stanley McElroy reported that the Board's Bank of Marin checking account has a balance of $4,597.30, after remitting a payment of $20.92. There are no outstanding payables. 8 The JOHN STEWART CO PROPERTY MANAGEMENT REPORT A - Unda Tilton, Director of Property Management, reported that: 1. Schedule B: the Construction Services division of JSC, has been requested to submit two similar proposals - one for architectural and construction management services for the Schedule B work, and one for similar services for the first and third years of usage of funds from the Replacement Reserve account. The Schedule B work has a completion deadline of June 7, 2007. There were stated concerns relative to possible halts in the work progression resulting from HUD inspections on each phase; and, funding for unexpected costs. Ms. Tilton advised that there will be a coordination of HUD's required inspections with all phases of work so that construction is not in limbo at any time. She also advised that although there seems to be sufficient funds to cover likely cost overruns, the line item is 19m. 2. MonllY Matters: JSC is transferring $100,000. into a Bank of America account and is watching other accounts to maintain the FDIC level of protection. In discussion, various options of fund placement for a preferred higher rate of return were suggested. The President asked that the Finance Committee research and discuss all of the options for funds placement and then make its recommendation to the Board. 3. Annual Audit CPA Tom Narasky of Bowers, Narasky & Daley has been on-site to review tenant files which is a portion of the 2006 year-end financial statements. A draft audit has been approved and as it is finalized, the 2006 tax retums will be prepared for H- TEA. S - Julius Kermah, Administrator, (absent) Report was sent to all Directors. In discussion of the Administration Report: 1. ~: the Board requested that any unpaid rent payments be more clearly defined, and also that a Receivables Report would be advantageous. 2. Fire Alarm: as stated at previous Board meetings, The Hilarita has experienced so many false alarms with the existing alarm panel which in turn means that the Fire Department is here each time. JSC is strongly recommending that the Board approve the proposal of PAFA to replace the panel and to monitor the system. -2- 9/11 ,(J6 H- TEA Meelirg MirUes In discussion, the expense and the real need for replacing the fire alarm panel as presented in the proposal from Pacific Auxiliary Fire Alarm Co.(PAFA) were thoroughly covered. Ms. Tilton advised that with the new system which can designate the exact location of an alarm, if it is determined a false alarm occurred then Management has the problem pinpointed and can make any needed adjustment. There being no further discussion, it was: eM/S/.pe that the Board approve JSC's recommendation to contract with Pacific Auxiliary Fire Alarm Co. to purchase the Fire Alarm Control Panel Communicator and to monitor the system on a 3-year term agreement at a 1-time total monitoring set up fee of $2,881; acknowledge the ongoing monitoring annual fee of $420.; and to include an an annual inspection service fee of $340. 12 ayes, 2 abstain A resident/Director advised that she recently had contracted for an asbestos inspection of her unit and the inspection showed a level 6, and she is concerned. Ms. Tilton advised that as all walls and ceilings were properly covered with the required sealant at the time of the rehab of the buildings, she would appreciate a copy of that inspection report to enable a proper assessment of the situation. Said report will be given to JSC. 3. Landscape: it was reported that areas are not receiving water and that plantings are showing the loss of same. In discussion, the Board believed that it was understood that the Maintenance Supervisor was hired with the agreement that he was also to work with the landscapers to see that all areas are properly maintained. JSC agreed to discuss this with the Maintenance Supervisor and the Administrator this week. 9 ON-SITE COMMITTEE REPORT Meets fourth Thursday of the month at 6:00 PM as needed. Committee: Koko Peters-c, Barbara Brooks, Carol Michelson Koko Peters - no report. 10 BUILDINGS & GROUNDS COMMITTEE REPORT Meets last Friday of the month at 7:30 AM as needed. Committee: Michael Heckmann-c, Barbara Garcia-Romero, and Michael Bums, resident Michael Heckmann reported that: 1. Landscape: he met with Enviroview's Supervisor Ricky Smith in July and was assured that any problem area would be promptly corrected but as yet such is not the case. This Committee and Management are following up on this matter. The Grounds Committee accepted the resignation of resident-consultant Chris Darling, It is important that the residents upon seeing any grounds area not up to standard, to please let the Office know promptly. 2. Construction: Sheldon Gans was contacted about three weeks ago and according to Michael Peters, Mr. Gans is ready to move forward on the reconstruction project as H TEA's -3- 9/11 re IHEA Meeting Minutes representative. Mr. Gans will review bids, proposals, costs, and other details that fall under his purview and the Board will be kept informed on all Schedule B activities. In discussion, the Board restated its approval for the Buildings & Grounds Committee to make final decisions on the Schedule B work proposals. 3. Maintenance Shed: representing his architecture firm, he sent to JSC a document descrip- tion of what is necessary to obtain the shed permits from the Town i.e plan drawings, scope, etc. He stated that the cost of the prefabricated unit has risen about 1 0% since the first report on the selected unit. In discussion of the shed construction method and its inclusions, it was evident that the Board was most eager to get this project completed, The President advised that although Michael's suggestions are important in any discussion, that he must recluse himself on any vote procedure on this matter to avoid any possible conflict of interest. This was accepted. eM/S/Pe that Michael Heckmann based on bids submitted, is authorized to proceed with the installation of the new maintenance shed. 1 0 ayes, 3 abstain, 1 recluse. 4. Ad hoc: there has been no meeting of this group to date. Gillian Lovejoy has been busy photographing areas on-site that may fall into the 'common-area-encroachment' category. This project is a work in progress, and the ad hoc Committee will keep the Board informed of any activity. 11 COMMUNITY TRAINING & SERVICES COMMITTEE REPORT Meets first Friday of the month at 6:00 PM as needed Committee: Barbara Garcia-Romero, Carol Michelson, Michael Bums, Victoria Tuorto Barbara Garcia-Romero reported that: 1. lirant.: the first of ~ 4 installments of grant funds from Tamalpais Pacific Foundation was received in July. The Center now has seven new up and running computers. 2. Lotterv: the residents lottery for the displaced computers was held on September 8,2006 with H- TEA President Keith Lester presiding. Seven households were drawn with notifica- tions to the very excited winners. There is one winner unaccounted for at this time which may necessitate another lottery for the unclaimed computer. 3. T utorina: flyers are going out to the residents to announce the start of the tutoring sessions. The Center has three tutors returning which is great news, and we don't see any problem with keeping them occupied. 12 FINANCE COMMITTEE REPORT . This raper! is propriatary and not to be discussed outsida of this meatino Meets as needed. Committee: Carl Weichel-c, Mary Ann Alvarado, Stanley McBroy, Michael Peters, Michael Bums Stanley McElroy advised that the Committee will meet next week, 13 PUBLIC RELATIONS REPORT Committee: of one - Carl Weichel-c Carl Weichel - no report. -4- 9/11 re H- TEA Meeting Minutes 14 OLD BUSINESS There was none. 15 NEW BUSINESS There was none. 16 EXECUTIVE SESSION . This BASsin" is confidential and not to be discussed outside of this mAetina There was no call for an Executive Session, 17 DATE OF NEXT MEETING - OCTOBER 9 2006 The next Board of Directors meeting will be called to order at 7:30 PM in the Community Resource Center of The Hilarita Apartments. COURlIESY CAll.: Please remember that a quorum is required to proceed on any 'action' items. If you will be unable to attend this meeting, please contact President Keith Lester (456-6659) or Recording Secretary LA. Wurl (381-2556), and you may leave a message. Thank you. - Absences: Bylaws ARTICLE 6 Section 6.05, with Board discretion, permit no more than three (3) consecutive or four (4) nonconsecutive meetings to be missed without justification. 19 CALL FOR AD.IOURNMENT Without objection President Lester called for adjournment at 9 PM. 2006 Board of Directors Meetin9 Calendar: (second Monday of each month except May and August) January 19 - Annual Meeting, February 13, March 13, April 10, -Saturday May 13 9:30 AM - regular business meeting & Annual Walk around, June 12, July 10, August - customarily no scheduled meeting, September 11, October 9, November 13, and, December 11. L.A. Wurl, Recording Secretary- 9106 approved minutes distribution: -Board of Directors -Sponsor Churches - Community, St. Stephen's,Westrninster oEAH -Marin Housing Authority -Belvedere City Council -Tiburon Town Council oLoren Sanborn, JSC -HRA files oH-TEA Secretary files -Marion Craig-Emeritus -5- 9/11 re H- TEA Meeting Minutes ,,~". 'OJ I RECEIVED Retreat Meeting i I I I BELVEDERE-TIBURON LIBRARY AGENCY OCT 2 3 2006 , i Belvedere-Tiburon Library, Tiburon, California I September 25, 2006 TOWN CLERK , TOWN OF TIBURON MINUTES Members Present: Lois Epstein, Mary Falk, Victoria Fong, Steger Johnson, Bill Kuhns, Heather Lobdell, Ann Otter Members Absent: None Staff Present: Deborah Mazzolini and Tom Perot ~Q CALL TO ORDER: Chair Otter called the regular session to order at 6:15PM ~d';. OPEN FORUM: No Comment STAFF, BOARD AND COMMITTEE REPORTS: 1. Financial Statement - August 2006 Two months into the fiscal year and operating expenses are just under budget at 16.5%. 2. Conflict of Interest Code It was agreed that the Code should be revised to include the position of Administrative Assistant to the Library Director. 3. Ethics Training The Trustees of the BTLA have been decided to attend the training on October 23m. Those who cannot attend are encouraged to complete the instruction on line. CONSENT CALENDAR: 4. Approval of minutes of September 11, 2006 5. Approval of warrants and in house check registers dated August 2006 A motion to approve the Consent Calendar made by Trustee Fong and seconded by Trustee Falk, passed. ADJOURNED BUSINESS MEETING CALL TO ORDER: Chair Otter called the retreat session to order at 6:30PM RETREAT DISCUSSION TOPICS: 6. Board, Foundation and Committee Structure The BTLA is responsible for fiscal operations and policy and the BTLF is the fundraising arm of the Library. The committee structure was reviewed. It was pointed out that all BTLF committees are fundraising entities. There was discussion that many people active on BTLA committees are also involved with the Foundation and its activities. It was suggested that the Committees of the Board include the Negotiations Task Force (for the transfer of the land for expansion). 7. Communications The channels of communication were discussed and new members were advised as to their role in the process. 1.0\ Belvedere Tiburon library Agency Page 2 September 25, 2006 Minutes 8. Mission Statement and Charge The mission statement was revised to read: The mission of the Library is to provide library services and programs that will promote, encourage and support a literate, enlightened and cultured community. 9. Budget Revenue Stream Tom Perot described in detail the library's revenue from taxes and Director Mazzolini described the revenue from the state and other sources. 10, Staffing Structure The Director reviewed the departmental structure of the library and presented information on staffing patterns, 11. Library Operations The Director presented an overview on collection development including purchasing policies and procedures. Goals and objectives for each department were included in the paCket and commented on. The Director did a presentation of the online services and the direction of the website development. ADJOURNMENT: The meeting adjourned at 9:30 pm. Respectfully submitted, Deborah Mazzolini Upcoming meeting: Monday, October 16, 2006 Dl3esr 1/. MINUTES NO. 940 PLANNING COMMISSION September 27, 2006 Regular Meeting, 7:30 PM Town of Tiburon Council Chambers 1505 Tiburon Boulevard, Tiburon, California CALL TO ORDER AND ROLL CALL Chairman Fraser called the meeting to order at 7:32 PM. " Present: Chairman Fraser, Vice Chairman Aguirre, Commissioner CoIlins / Absent: Commissioner Kunzweiler, Commissioner O'Donnell Staff Present: Community Development Director Anderson, Minutes Clerk Ashworth ORAL COMMUNICATIONS John Hermansky, Hawthorne Drive resident, stated that he has written a letter to the Commission objecting to the temporary office building placed on the Belvedere Tennis Club property. He stated that they block views. There was no notification provided to neighbors about the temporary office building being placed on this site. He believes that it could have a hampering effect on circulation and generate traffic, noise, and other problems, and also that there could be safety issues, He requested that this matter be looked into, Chairman Fraser explained that there could not be a dialogue on this matter this evening as it is not on the agenda. The staff could make a recommendation as to whether this should be brought forward at another meeting. Mr. Hermansky mentioned that Planning Manager Watrous recently wrote a memorandum to the Town Council on this matter. It was noted that the Commission received copies of both Mr. Hermansky's letter and the memo from Planning Manager Watrous. Alice Cannistracci, Hawthorne Drive resident, spoke on the same issue, complaining that the temporary office building sits right in front of her house. She mentioned that she called and spoke to a person at the Belvedere Tennis Club two weeks ago, and was disappointed that her call was never returned. She also stated that there was no waming or notice about the placement of the building on the site. Cynthia Hawkins, Hawthorne Drive resident, also spoke on the issue. She has written a letter to the Town because the building impinges on her water views. Tiburon Planning Commission Minutes of September 27,2006 J Chairman Fraser thanked the citizens for coming in to address this issue. He asked Community Development Director Anderson if the matter should be agendized for a future meeting and asked whether Staff is working on it. Anderson responded that Planning Manager Watrous is working on the issue, but that it would be premature to agendize the item at this time. He said the Staff would provide the Commission with an update and then the question of agendizing the issue could be considered. Chairman Fraser inquired of the other Commissioners about putting this item on a future agenda. Vice-Chairman Aguirre and Commissioner Collins both noted that they are members of the Belvedere Tennis Club and did not feel comfortable participating in this discussion. Chairman Fraser commented that this issue is similar to the 2240 Centro East construction staging area item that was referred to Staff to work with neighbors. He suggested that Staff work with the neighbors, contractors, and the Belvedere Tennis Club to clarify the issues with respect to the temporary building, what permits might need to be applied for, and what temporary structures are or not allowed, He suggested that if there is something that is outside of the current rules for building and permits, the Planning Commission will need to address it. COMMISSION AND STAFF BRIEFING Community Development Director Anderson gave a synopsis of the larger projects coming up for Planning Division review, including the Tiburon Glen Tentative Subdivision Map and the Tiburon Court Parcel Map applications. Anderson noted that dates for the Town Council hearings on the Kol Shofar appeal have been set for October 24th and November 15th, Both of these meetings will be held at the Bel Aire School Multi-purpose Room, starting at 7:00 PM. Anderson also reported that consultant Scott Hochstrasser has been retained by the Ling family to work on the revised submittal for the project at the end of Stony Hill Road. Anderson believes that there will be a redesign filed with substantially reduced density on that project and redesigned homes, but it will probably be a little while for that revised submittal to come together. PUBLIC HEARING 1. ANNUAL GENERAL PLAN STATUS REPORT FOR FY 2005-2006 Community DevelopmentDirector Anderson provided an overview of this year's annual status report, stating that it was a comprehensive compilation of the implementing programs in the new General Plan and that it was fundamentally different that prior status reports seen by this Commission. The difference was because the new General Plan replaced a very old General Plan, dating from the 1980's, for which nearly all of the implementing programs had been completed or purposely abandoned long ago. Anderson emphasized that the status report will be used by Staff as both a blueprint and a Tiburon Planning Commission Minutes afSeptember 27,2006 2 tracking mechanism for plan implementation, and will also be consulted during budget preparation. He stated that the implementation status report will be forwarded to the Town Council for acceptance prior to being sent to various to state agencies as required bylaw. Anderson highlighted several programs that he believed should be given a higher priority since the most pressing (highest priority) programs had been implemented by Staff over the past several months. The programs that he recommended for higher priority included: Jo. OSC-h, which will be part of the Zoning Ordinance update work, and so should ~;. De changed to high priority. Jo. OSC-j, which has been assigned to a planner for completion and should be moved up to a medium priority. Jo. DT -e, which should be moved to high priority. Jo. DT-I, which should be high priority. Jo. DT-u, which should be high priority. Jo. H-2,which should be pursued by the Town Council. Vice Chairman Aguirre had several questions about the recommended priorities. He was also curious as to the meaning of "high", "medium", and "low" relative to time imd to each other. He also commented that "ongoing" seemed an odd designation for a priority level. He recommended that programs OSG-g, SE-i, and SE-j should be moved to high priority. Chairman Fraser agreed, and added that he would like to see more than $50,000 set aside for implementation of program OSC-g regarding open space management. He felt this was an important program that should be emphasized and better funded and publicized, An open space management "matching fund" was suggested to encourage private donors. Public knowledge and publicity were identified as keys to success with this program. Vice Chairman Aguirre suggested that public announcements should be prepared to increase public awareness. Commissioner Collins made a suggestion regarding continuing to encourage alternative energy and "green" solutions. He suggested a higher priority for replacing the Town's fleet of vehicles with hybrids, Vice Chairman Aguirre suggested bio-diesel engines for heavy equipment used by the Public Works Department that would normally run on diesel fuel. It was noted that vehicle replacement would occur gradually over time. Commissioner Collins also raised the issue of the unsightliness of the area near the intersection of Tiburon Boulevard and Lyford Drive, which is used as an informal park- and-ride lot. Commissioners urged the Council to consider an aesthetic upgrade of this area, which could be considered the "entrance to Downtown". Commissioner Collins also stated that Paradise Drive and Tiburon Boulevard were concerns for him. He noted that Program C-g related to the designation of Paradise Drive as part of the Bay Trail and inquired as to whether this might enable the securing of funding. Community Tiburon Planning Commission Minutes a/September 27.2006 3 Development Director Anderson stated that Councilmember Fredericks, who serves on the Transportation Agency of Marin, was able to have Paradise Drive included on a list for funding oflocal roadway improvements. The Bay Trail designation could have been a factor used in securing that funding prospect. In response to questions from the Commission, Community Development Director Anderson stated that the Town has adopted a Bicycle and Pedestrian Master Plan that is separate from the General Plan. This bicycle plan enables the Town of Tiburon to apply for funding through state and federal agencies. The Bicycle and Pedestrian Advisory Committee (BP AC) is in charge of periodically updating the plan. Part of their task is to develop specific recommendations for the Richardson Bay Lineal Park Multi-use Path (MUP); e.g., where it should be widened and what sort of differentiation should be made for pedestrians and bicyclists. Chairman Fraser stated that he is a member of BPAC, which recently made recommendations and adopted a vision plan for the improvement of the Multi-use Path, addressing among other things, signage and improved identification of routes. He noted that the BP AC is also involved in the Safe Routes to School program. He added that BP AC has successfully secured grant funding for improvements and will continue to apply for grants where possible, Community Development Director Anderson stated that the Multi-use Path will be seeing some major changes over the next year as MMWD completes its fire flow upgrade projects in Tiburon. The [mal phase is replacing the old cast iron pipe that runs along Tiburon Boulevard with a new pipe underneath the Multi-use Path. When this work is completed, the Multi-use Path will be widened and substantially improved along the stretch from Pine Terrace to San Rafael Avenue. Anderson noted that Tiburon Boulevard circulation improvements are addressed through a list of proposed circulation system improvements, including widening, signals, merge lanes, etc. Paradise Drive is also addressed through programs in the General Plan. Commissioner Collins asked about the Housing Element discussion in the annual status report at page 16. He asked about the timeframe for construction of the affordable units assigned to the Town. Community Development Director Anderson stated that the current regional housing needs allocation cycle is scheduled to end in 2007, but that it will probably be extended. He noted that the State requires that the Town ofTiburon "plan for" affordable housing by making sufficient appropriate designations and densities in its General Plan and Zoning Ordinance, but that the State cannot require that the housing actually be built. In many cases, municipalities do not own any of the sites designated for affordable housing, and so have no direct control. Cities can provide incentives for construction of housing, but not guarantee it will be built. The Town must remove unnecessary govemmental constraints to the production of housing, and thus "affordable housing overlay zones" and "density bonus" provisions have been adopted by the Town for certain sites to encourage the private property owners and developers to build. Since the Tiburon Peninsula is largely built out, Community Development Tiburon Planning Commission Minutes of September 27, 2006 4 Director Anderson stated that the Town is not likely to meet its regional fair share allocations for housing production, either for market rate or affordable units, He believed that this would mark the first cycle during which the Town would not meet its market rate allocations in terms of construction, since so few new units are being built in recent years. Chairman Fraser expressed concern about traffic safety at the Mar West Street intersection with Tiburon Boulevard, and questioned whether DT-q should be moved up in priority, There ensued a discussion regarding Caltrans approvals, signal warrants, and local funding for improvements on Tiburon Boulevard. Chairman Fraser felt that the General Plan implementing programs are so numerous that it will be difficult or impossible to complete them all. He suggested that perhaps the list should be sorted into level of priorities, with a caveat to give each a timeframe. Community Development Director Anderson responded that limitations on budget and human resources are very real and that not all programs receive attention. He has assigned various programs to the Town's planner, but by no means all of the programs. Some programs are the responsibility of other departments of the Town. He did note that in terms of major efforts that encompass many implementing programs, the Zoning Ordinance update did receive funding in this year's budget. The open space management program also received an appropriation this year. With respect to budgeting issues, Community Development Director Anderson pointed out that the Planning Commission could, if it desired, review and comment on the Town's annual Capital Improvement Program (CIP) budget. In this way, the Planning Commission could exert some influence with the Council prior to budget adoption on programs that would require funding. The current CIP process involves staff preparation, Finance Committee review, and then Town Council adoption. Vice Chairman Aguirre stated that the Commission applying priorities to programs while having no information as to their cost is not a useful approach. Community Development Director Anderson suggested that Planning Commission review of the draft CIP budget might be a good start in getting a handle on costs that would enable more informed recommendations to the Town Council. MIS AguirrelFraser, to forward the status report to the Town Council for acceptance with the changes in priority incorporated (passed 3-0). MINUTES 2. Planning Commission Minutes of August 9, 2006 Corrections were as follows: Page 3-third paragraph, 3'd line "Project Manager Watrous explained"--<ielete explained Page 4-second paragraph, .. .Police Chief and "add" Commissioner Collins .. .he would like to "add" see a method implemented by Tiburon Planning Commission Minutes afSeptember 27, 2006 5 which traffic speed is slowed because..... "go on with" pedestrians fifth paragraph, after possibility "add" implementing Page 5-tof line cutoff should be cut-off Page 6_3r paragraph, Commissioner Collins suggested defining terms "delete" in one section of and "Add" early on in and on next line, "delete: index and tabs and "add" Table of Contents 6th paragraph, Collins stated that the method of "delete" responding and "add" the EIR consultant's response and "add at end of the sentence.. . and suggested that a meaningful method of approval be guaranteed in future EIR's. Page 5_3rd paragraph, 4th line-He "changed" to Vice Chair Agguire 4th paragraph, 2nd line, "delete" questioned how we can come up with a" "change to" asked if there were ways we could come up with a lOth paragraph, 2nd line He "changed" to Vice Chair Agguire MIS Aguirre/Collins to adopt the minutes of August 9, 2006 as corrected (passed 3- 0). 3. Planning Commission Minutes of August 23, 2006 Corrections were as follows: page 2_3'd paragraph, first line project design." "add" had page 5, 1st paragraph 151 line, Commission "to" par 5, 3' paragraph, 151 line at end "in" should be "at" 2n line, appeared before.."delete" them "add" the Commission. He found it disappointing... "delete" to review the "add" having Reviewed---3rd line "add" the past, before three Years. then add provided After aimed at finding a solution (insert) no response from the applicants, "add" He feels like the Commission has been talking to themselves. He said that it is hard to envision~ross out the project."". properly present the project (insert) to the Commission, i.e. story poles... ..He felt that the commission was not given the necessary tools by the applicant - cross out-to help, (insert) in order to completely understand the project. Page 7_3rd paragraph "he said the noise can be annoying, but" insert it Last paragraph--delete better MIS Aguirre/Collins to adopt the minutes of August 23, 2006 as corrected (passed 3- 0). Tiburon Planning Commission Minutes afSeptember 27,2006 6 ADJOURNMENT There being no further business on the agenda, the meeting was adjourned at 8:45 PM. flM FRASER, CHAIRMAN Tiburon Planning Commission AITEST: SCOTT ANDERSON, SECRETARY Tiburon Planning Commission Minutes a/September 27,2006 7 TOWN OF TIBURON lJ1GeSr I'JJ PLANNING COMMISSION 1505 Tiburon Boulevard Tiburon, CA 94920 Action Minuter - Regular Meeting October 25, 2006 - 7:30 PM ACTION MINUTES CALL TO ORDER AND ROLL CALL Present: Chairman Fraser, Commissioner Collins, Commissioner Kunzweiler, Commissioner O'Donnell Absent: Vice Chairman Aguirre, ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. There were none COMMISSION AND STAFF BRIEFING Staff Update Commission Information Items PUBLIC HEARING 1. 2240 CENTRO EAST STREET: REVIEW OF CONDITIONAL USE PERMIT #10603 TO OPERATE A TEMPORARY CONSTRUCTION STAGING AREA ON A VACANT LOT; Rolfe Eiselin, Owner; Maggiora & Ghilotti, Inc., Applicant; Assessor's Parcel No, 059-142-02 Continued to November 8. 20064-0 MINUTES 2, Planning Commission Minutes - Regular Meeting of September 27, 2006 ADDroved As Amended 4-0 ADJOURNMENT 9~5PM n. DIGEST DESIGN REVIEW BOARD AGENDA TOWN OF TIBURON DATE: 1112/06 1505 TIBURON BOULEVARD MEETING TIME 7:00 P.M. TIBURON, CA 94920 AGENDA NO.: #19 PLEASE NOTE: In order to give all interested persons an opportunity to be heard, and to ensure the presentation of all points of view, members of the audience should: (1) Always address the Chair; (2) State name for the record; (3) State viewslconcerns succinctly; (4) Limit presentation to three minutes; (5) Speak direclly into microphone and (6) All documenls submitted at the meeting must first be submitted at Ihe Slafftable, to be entered into the record and relained by the Town. If an item is continued, it is the responsibility of interested parties to note the new meeting date. Notices will not be sent oul for Items continued to a specific date. A. ROLL CALL: Chair Bird, Boardmembers Beales, Doyle, Frymier and Teiser B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA) C. STAFF BRIEFING D. OLD BUSINESS BEFORE THE BOARD 1. 2131 Vistazo East O'Donovan New DwellingN ariance E. NEW BUSINESS BEFORE THE BOARD 2. 9 Acela Drive Dietz New DwellingNariance F. APPROVAL OF MINUTES #18 OF THE 10/19106 DESIGN REVIEW BOARD MEETING G. ADJOURNMENT **PLEASE NOTE THAT AGENDA ITEMS MAY BE TAKEN OUT OF ORDER**