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HomeMy WebLinkAboutAgr 2016-04-18 (Granicus, Inc.)GRANICUS, INC. SERVICE AGREEMENT THIS SERVICE AGREEMENT (the "Agreement'), dated as of April 18, 2016 (the "Effective Date"), is entered into between Granicus, Inc. ("Granicus"), a California Corporation, and Town of Tiburon, a municipal corporation (the "Client"). Additional definitions of capitalized terms used herein are set forth in Section 12 hereof. A. WHEREAS, Granicus is in the business of developing, Licensing, and offering for sale various streaming media solutions specializing in Internet broadcasting, and related support services; and B. WHEREAS, Granicus desires to provide and Client desires to (i) purchase the Granicus Solution as set forth in the Proposal, which is attached as Exhibit A, and incorporated herein by reference, (ii) engage Granicus to integrate its Granicus Software onto the Client Website, (iii) use the Granicus Software subject to the terms and conditions set forth in this Agreement, and (iv) contract with Granicus to administer the Granicus Solution through the Managed Services set forth in Exhibit A. NOW, THEREFORE, in consideration of the foregoing and the mutual agreements, covenants, representations, and warranties herein contained, the parties hereto agree as follows: 1. GRANICUS SOFTWARE AND MANAGED SERVICES. 1.1 Software and Services. Subject to the terns and conditions of this Agreement, Granicus will provide Client with the Granicus Software, and Managed Services that comprise the Granicus Solution as outlined in Exhibit A. Managed Services shall mean the services provided by Granicus to Client as detailed in Exhibit A. Managed Services Fee shall mean the monthly cost of the Managed Services, as detailed in Exhibit A. GRANT OF LICENSE. 2.1 Ownership. Granicus, and/or its third party supplier, owns the copyright and/or certain proprietary information protectable by law in the Granicus Software. 2.2 Use. Granicus agrees to provide Client with a revocable, non -transferable and non- exclusive license to access the Granicus Software listed in the Proposal and a revocable, non- sublicensable, non -transferable and non-exclusive right to use the Granicus Software. All Granicus Software is proprietary to Granicus and protected by intellectual property laws and international intellectual property treaties. Pursuant to this Agreement, Client may use the Granicus Software to perform its own work, including Client's work with its customers/constituents. Cancellation of the Client's Managed Services will also result in the immediate termination of the Client's Software license as described in Section 2.2 hereof. 2.3 Limited Warranty: Exclusive Remedies. Subject to Sections 6.1 of this Agreement, Granicus warrants that the Granicus Software, as provided by Granicus, will substantially perform in accordance with the functionality and features as described in the Proposal for as long as the Client pays for and receives Managed Services. Should Granicus breach this warranty, Client will notify Granicus, with sufficient detail of the nonconformance, and provide Granicus with a reasonable opportunity to correct or replace the defective Granicus Software. Client agrees to comply with Granicus' reasonable instructions with respect to the alleged defective Granicus GRANICUS. INC. SERVICE AGREEMENT 1 Version 6.1 Software. If Granicus fails to correct or replace the defective Granicus Software within a reasonable time, Client has the right to immediately terminate this Agreement. 2.4 Limitations. Except for the license in Section 2.2, Granicus retains all ownership and proprietary rights in and to the Granicus Software, and Client is not permitted, and will not assist or permit a third party, to: (a) utilize the Granicus Software in the capacity of a service bureau or on a time share basis; (b) reverse engineer, decompile or otherwise attempt to derive source code from the Granicus Software; (c) provide, disclose, or otherwise make available the Granicus Software, or copies thereof, to any third party; or (d) share, loan, or otherwise allow another Meeting Body, in or outside its jurisdiction, to use the Granicus Software, or copies thereof, except as expressly outlined in the Proposal. 3. PAYMENT OF FEES 3.1 Client agrees to pay all fees, costs and other amounts as outlined in the Proposal in Exhibit A. 3.2 Fifty percent (50%) of all up -front fees for all products are due upon Granicus' receipt of an executed agreement or purchase order, as appropriate. The remaining fifty percent (50%) of up -front fees for each product are due upon delivery of the respective product. 3.3 Annual billing for Managed Services for associated products shall begin upon completion of delivery as defined under Section 3.4 below. Client shall be invoiced for a twelve (12) month period commencing upon delivery of the configured product(s). Thereafter, Client will be billed annually in advance. Client agrees to pay all invoices from Granicus within thirty (30) days of receipt of invoice. Client acknowledges that products may be delivered and fully operational separate from the other purchased products. 3.4 For Granicus Hardware, delivery is complete once the Client receives Hardware components with the configured Granicus Software. For Granicus Software, delivery is complete once the Software is installed, configured, tested and deemed by Granicus to be ready for Client's use, irrespective of any training services provided to Client by Granicus. Upon Granicus Hardware and/or Software delivery, Client will have thirty (30) days to notify Granicus of any issues or problems. If Client notifies Granicus within such thirty (30) day period of issues or problems, Granicus will promptly work to fix those issues or problems. Granicus oftentimes sells multiple software suites in one transaction. For Clients that have purchased multiple suites, Granicus reserves the right to start invoicing on a per suite basis when considered delivered. 3.5 Granicus, Inc. shall send all invoices to: Name: Suzanne Creekmore Title: Management Analyst Address: 1505 Tiburon Blvd, Tiburon, CA 94920 Email: screekmore@townoftiburon.org 3.6 Upon each yearly anniversary of Granicus Hardware and Software delivery as defined under Section 3.4 above during the term of this Agreement (including both the initial tern and all renewal terns), the Granicus Managed Service Fees shall automatically increase from the previous Managed Service Fees by five (5) percent per annum. GRANICUS, INC. SERVICE AGREEMENT Version 6.1 3.7 Training Usage Policies. Granicus has established best practice training plans around success with Granicus services, and Clients are encouraged to take advantage of all purchased training up -front in order to achieve the maximum amount of success with their services. All purchased training must be completed within ninety (90) days of the date of the project kickoff call. Any purchased training not used during this ninety (90) day period will expire. If Client feels that it is necessary to obtain more training after the initial ninety (90) day period, Client may purchase additional training at that time. 3.8 Training Cancellation Policies. Granicus' policies on Client cancellation of scheduled trainings are as follows: (a) Onsite Training. For any cancellations within forty-eight (48) hours of the scheduled onsite training, Granicus, at its sole discretion, may invoice the Client for one hundred (100) percent of the purchased training costs and all travel expenses, including any incurred third party cancellation fees. Subsequent training will need to be purchased and scheduled at the previously quoted pricing. (b) Online Training. For any cancellations within twenty-four (24) hours of the scheduled online training, Granicus, at its sole discretion, may invoice the Client for fifty (50) percent of the purchased training costs, including any incurred third party cancellation fees. Subsequent training will need to be purchased and scheduled at the previously quoted pricing. 4. CONTENT PROVIDED TO GRANICUS 4.1 Responsibility for Content. The Client shall have sole control and responsibility over the detennination of which data and information shall be included in the Content that is to be transmitted, including, if applicable, the determination of which cameras and microphones shall be operational at any particular time and at any particular location. However, Granicus has the right (but not the obligation) to remove any Content that Granicus believes violates any applicable law or this Agreement. 4.2 Restrictions. Client shall not provide Granicus with any Content that: (i) infringes any third party's copyright, patent, trademark, trade secret or other proprietary rights; (ii) violates any law, statute, ordinance or regulation, including without limitation the laws and regulations governing export control and e-mail/spam; (iii) is defamatory or trade libelous; (iv) is pornographic or obscene, or promotes, solicits or comprises inappropriate, harassing, abusive, profane, defamatory, libelous, threatening, indecent, vulgar, or otherwise objectionable or constitutes unlawful content or activity; (v) contains any viruses, or any other similar software, data, or programs that may damage, detrimentally interfere with, intercept, or expropriate any system, data, information, or property of another. 5. TRADEMARK OWNERSHIP. Granicus and Client's Trademarks are listed in the Trademark Information exhibit attached as Exhibit D. 5.1 Each Party shall retain all right, title and interest in and to their own Trademarks, including any goodwill associated therewith, subject to the limited license granted pursuant to Section 5.2 hereof. Upon any termination of this Agreement, each Party's right to use the other Party's Trademarks pursuant to this Section 5 terminates. 5.2 Each Party grants to the other a non-exclusive, non -transferable (other than GRANICUS, INC. SERVICE AGREEMENT 3 Version 6.I as provided in Section 5 hereof), limited license to use the other Party's Trademarks as is reasonably necessary to perform its obligations under this Agreement, provided that any promotional materials containing the other Party's Trademarks shall be subject to the prior written approval of such other Party, approval of which shall not be unreasonably withheld. 6. LIMITATION OF LIABILITY 6.1 Limitation of Liabilities. To the maximum extent permitted by applicable law, Granicus and its suppliers and licensors shall not be liable for any indirect, special, incidental, consequential, or punitive damages, whether foreseeable or not, including but not limited to: those arising out of access to or inability to access the services, software, content, or related technical support; damages or costs relating to the loss of profits or revenues, goodwill, data (including loss of use or of data, loss or inaccuracy or corruption of data), or cost of procurement of substitute goods, services or technology, even if advised of the possibility of such damages and even in the event of the failure of any exclusive remedy. In no event will Granicus' and its suppliers' and licensors' liability exceed the total amount of Managed Services Fees paid by Client under this Agreement. Notwithstanding any provision to the contrary contained elsewhere in this Agreement, the foregoing exclusions and limitations on liability set forth above shall not apply to (1) direct damages relating to or arising from Granicus's (a) negligent conduct resulting in personal injury or death, or damage to real or tangible personal property, or (b) gross negligence or willful misconduct. 7. CONFIDENTIAL INFORMATION & OWNERSHIP. 7.1 Confidentiality Obligations. Each party agrees to keep confidential and not disclose to any third party, and to use only for purposes of performing or as otherwise permitted under this Agreement, any Confidential Information of the other Party. The receiving party shall protect the Confidential Information using measures similar to those it takes to protect its own confidential and proprietary information of a similar nature but not less than reasonable measures. 7.? Exceptions. The obligations of this Section 7 shall not apply if receiving party can prove by appropriate documentation that such Confidential Information (i) was known to the receiving party as shown by the receiving party's files at the time of disclosure thereof, (ii) was already in the public domain at the time of the disclosure thereof, (iii) entered the public domain through no action of the receiving party subsequent to the time of the disclosure thereof, or (iv) is required by law, including, but not limited to, the California Public Records Act, or government order to be disclosed by the receiving party, provided that the receiving party shall (i) if permitted by applicable law, notify the disclosing party in writing of such required disclosure as soon as reasonably possible prior to such disclosure, (ii) use its commercially reasonable efforts at the disclosing party's expense to cause such disclosed Confidential Information to be treated by such governmental authority as trade secrets and as confidential. 8. TERM 8.1 The term of this Agreement shall commence on the date hereof and shall continue in full force and effect for thirty-six (36) months after the date hereof. This Agreement shall automatically renew in perpetuity for terms of one (1) year each, unless either party notifies the other in writing at least thirty (30) days prior to such automatic GRANICUS, INC. SERVICE AGREEMENT 4 Version 6.1 renewal that the party does not wish to renew this Agreement. The Client may terminate this Agreement immediately for cause if Granicus fails to cure any material defect in the Granicus Solution, Granicus Software, Managed Services, or Hardware after being provided with notice of the material defect by Client and a reasonable opportunity to cure. 8.2 Rights Upon Termination. Upon any expiration or termination of this Agreement, and unless otherwise expressly provided in an exhibit to this Agreement: (a) Client's right to access or use the Granicus Solution, including Granicus Software, terminates and Granicus has no further obligation to provide any services; (b) Client shall immediately return the Granicus Sofhvare and all copies thereof to Granicus, and within thirty (30) days of termination, Client shall deliver a written certification to Granicus certifying that it no Ionger has custody of any copies of the Granicus Software. (c) CIient shall refer to Exhibit E for the four (4) termination/expiration options available regarding Content. 8.3 Obligations Upon Termination. Upon any termination of this Agreement, (a) the parties shall remain responsible for any payments that have become due and owing up to the effective date of termination; (b) the provisions of 2.1, 2.4, 3, 4, 5, 6., 7, 8.2, 11, and 12 of the Agreement, and applicable provisions of the exhibits intended to survive, shall survive termination of this Agreement and continue in full force and effect; (c) pursuant to the termination or expiration options regarding Content as set forth on Exhibit E, Granicus shall allow the Client limited access to the Client's Content, including, but not limited to, all video recordings, timestamps, indices, and cross- referenced documentation. The Client shall also have the option to order hard copies of the Content in the form of compact discs or other equivalent format; and (d) Granicus has the right to delete Content within sixty (60) days of the expiration or termination of this Agreement. 9. PATENT, COPYRIGHT AND TRADE SECRET INFRINGEMENT. 9.1 Granicus' Options. If the Granicus Software becomes, or in Granicus' opinion is likely to become, the subject of an infringement claim, Granicus may, at its option and sole discretion, (i) obtain for Client the right to continue to use the Granicus Software as provided in this Agreement; (ii) replace the Granicus Software with another software product that provides similar functionality; or (iii) if Granicus determines that neither of the foregoing options are reasonably available, Granicus may terminate this Agreement and refund any prepaid fees to Client for which it has not received the services. 10. INTERLOCAL AGREEMENT. 10.1 This Agreement may be extended for use by other municipalities, school districts and governmental agencies upon execution of an addendum or other signed writing GRANiCUS, INC. SERVICE AGREEMENT 5 Version 6.1 setting forth all of the terms and conditions for such use, including the products and services and fees applicable thereto. Any such usage by other entities must be in accordance with the City Code, Charter and/or procurement rules and regulations of the respective governmental entity. 11. MISCELLANEOUS. 11.1 Amendment and Waiver. This Agreement may be amended, modified, waived or canceled only in writing signed by each of the parties hereto or, in the case of a waiver, by the party waiving compliance. Any failure by either party to strictly enforce any provision of this Agreement will not be a waiver of that provision or any further default. 11.2 Governing Law. The laws of the State of California shall govern the validity, construction, and performance of this Agreement, without regard to its conflict of law principles. 11.3 Construction and Severability. Wherever possible, each provision of this Agreement shall be interpreted so that it is valid under applicable law. If any provision of this Agreement is held illegal or unenforceable, that provision will be reformed only to the extent necessary to make the provision legal and enforceable; all remaining provisions continue in full force and effect. 11.4 Independent Contractors. The parties are independent contractors, and no other relationship is intended by this Agreement. 11.5 Force Majeure. Other than payment obligations, neither party is responsible for any delay or failure in performance if caused by any event outside the reasonable control of the party, including without limitation acts of God, government regulations, shortage of supplies, act of war, act of terrorism, earthquake, or electrical, internet or telecommunications outage. 11.6 Closed Captioning Services. CIient and Granicus may agree that a third party will provide closed captioning or transcription services under this Agreement. In such case, Client expressly understands that the third party is an independent contractor and not an agent or employee of Granicus. Granicus is not liable for acts performed by such independent third party. 12. DEFINITIONS. In addition to terms defined elsewhere in this Agreement, the following terms shall have the meaning specified: 12.1 "Confidential Information" shall mean all proprietary or confidential information disclosed or made available by either party pursuant to this Agreement, directly or indirectly, in any manner whatsoever (including without limitation, in writing, orally, electronically, or by inspection), that is identified as confidential or proprietary at the time of disclosure; provided, however, that Confidential Information shall not include the Content that is to be published on the Client Website. 12.2 "Content" shall mean any and all, documents, graphics, video, audio, images, sounds and other content that is streamed or otherwise transmitted or provided by, or on behalf of, the Client to Granicus. GRANICUS, INC. SERVICE AGREEMENT 6 Version 6.1 12.3 "Client Website" shall mean the Client's existing websites. 12.4 "Granicus Application Programmatic Interface" shall mean the Granicus interface which is used to add, update, extract, or delete information in MediaManager. 12.5 "Granicus Solution" shall mean the Solution detailed in the Proposal, which may include Granicus Sofware, Installation and Training, Managed Services, and Hardware, as specified in Exhibit A. 12.6 "Granicus Software" shall mean all software included with the Granicus Solution as specified in the attached Proposal that may include but is not limited to: MediaManagerTM (includes Uploader, Software Development Kit, and Podcasting Services), MinutesMakerTM (includes LiveManager), MobileEncoderTM, VotingSystemTM (includes Public Vote Display). 12.7 "Hardware" shall mean the equipment components of the Granicus Solution, as listed in Exhibit A. 12.8 "Managed Services" shall mean the services provided by Granicus to Client for bandwidth usage associated with live and archived Internet streaming, data storage, and Granicus Solution maintenance, upgrades, parts, customer support services, and system monitoring, as detailed in the Proposal attached as Exhibit A. 12.9 "Managed Services Fee" shall mean the monthly cost of the Managed Services, as specified in Exhibit A. 12.10 "Meeting Body" shall mean a unique board, commission, agency, or council body comprised of appointed or elected officials that meet in a public capacity with the objective of performing decisions through a democratic voting process (typically following Robert's Rules of Order). Two or more Meeting Bodies may be comprised of some or all of the same members or officials but may still be considered separate and unique Meeting Bodies at Granicus' sole discretion. For example, committees, subcommittees, city councils, planning commissions, parks and recreation departments, boards of supervisors, school boards/districts, and redevelopment agencies may be considered separate and unique individual Meeting Bodies at Granicus' sole discretion. 12.11 "Proposal" shall mean the document where the Granicus Solution that is the object of this Agreement is described along with pricing and training information. 12.12 "Representatives" shall mean the officers, directors, employees, agents, attorneys, accountants, financial advisors and other representatives of a party. 12.13 "Trademarks" shall mean all trademarks, trade names and logos of Granicus and Client that are listed on Exhibit D attached hereto, and any other trademarks, trade names and logos that Granicus or Client may specify in writing to the other party from time to time. GRANICUS, INC. SERVICE AGREEMENT 7 Version 6.1 This Agreement consists of this Agreement as well as the following exhibits, which are incorporated herein by reference as indicated: Exhibit A: Proposal Exhibit B: Support Information Exhibit C: Hardware Exhibit Exhibit D: Trademark Information Exhibit E: Termination or Expiration Options Regarding Content IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives, GRANICUS, t C. By: Jaso Fletcher Its: Chief Executive Officer Address: 707 17'h Street, Suite 4000 Denver, CO 80202 Address: 1505 Tiburon Blvd Tiburon, CA 94920 Date: %'‘ GRANICUS, INC. SERVICE AGREEMENT 8 Version 6.1 This Agreement consists of this Agreement as well as the following exhibits, which are incorporated herein by reference as indicated: Exhibit A: Proposal Exhibit B: Support Information Exhibit C: Hardware Exhibit Exhibit D: Trademark Information Exhibit E: Termination or Expiration Options Regarding Content IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives, APP OVER AS ,O.FORM TOWN ATTORNEY TOWN OF TIBURON GRANICUS, By: Its: Jaso Fletcher Chief Executive Officer Address: 707 1 7th Street, Suite 4000 Denver, CO 80202 Address: 1505 Tiburon Blvd Tiburon, CA 94920 Date. /06- GRANICUS, INC. SERVICE AGREEMENT 8 Version 6.1 EXHIBIT A PROPOSAL [The remainder of this page is left blank intentionally.] GRANICUS. INC. SERVICE AGREEMENT 9 Version 6 Q GRANICUS Webcasting Proposa PRESENTED BY: Josh Hurni, Granicus PRESENTED TO: Tiburon, CA DELIVERED ON: February 18, 2016 EXPIRES ON: March 31, 2016 COPYRIGHT 2014 GRANICUS, INC. Q GRANICUS Dear Suzanne, Thank you for considering Granicus and discussing your city's interest in improving its transparency and efficiency through an integrated web streaming, archiving and rapid search solution. The following outlines your goals: 1. Futureproof new website 2. Automate the agenda and minute process 3. Minimize the use and cost of paper packets By selecting Granicus, your organization will gain what over 1000 government clients already have: a trusted partner. And we're the only company with the experience and capabilities to provide an integrated solution that fits your existing legislative processes, software, and technical infrastructure. Granicus is committed to ensuring your critical applications are installed quickly and run effectively with 24/7 tech support and proactive monitoring. You'll also receive unlimited web -based training and a dedicated account manager who will know your solution inside and out. Our aim is to help you effectively achieve your goals. On the following few pages, you will find our proposed solution, investment, product descriptions and some of our key differentiators. We look forward to establishing a rewarding, long-term relationship with you. Sincerely, Joshua Hurni Account Executive 41S-967-5573 Granicus, Inc 0 www.granicus.com 2015 Granicus. Inc. 70717th Street, Suite 4000, Denver, CO 80202 Q GRANICUS IVanaged Services Granicus provides a comprehensive Managed Services package with every solution to ensure long-lasting success with our technologies while maximizing your solution's performance. Our fully managed and hosted infrastructure offers unlimited bandwidth, storage and the highest security standards of your data through a cloud -based platform. Our remote, proactive systems monitoring guarantees faster response time, predicts problems before they arise, and helps reduce the cost of IT support and maintenance. The Granicus team works around-the-clock to ensure your applications are protected and operating smoothly. You also receive continual access to advanced learning tools and the hands-on support, knowledge, and expertise of our skilled Support Engineers and Customer Advocacy professionals. 0 www.granicus.com 2015 Granicus, Inc. 70717th Street, Suite 4000, Denver, CO 80202 Total (Upfront) ®GRANICUS Pricing Breakdown for your Solution Hardware Name Qty Unit (Upfront) Granicus SDI Encoding Appliance Hardware - (GT) Shipping- Large Item Total Hardware Upfront: 1.0 Unit(s) 1.0 $3,500.00 $125.00 $3,500.00 $125.00 $3,625.00 Software as a Service Name Qty Unit (Monthly) Total (Monthly) Government Transparency Suite 1.0 Suite Granicus Encoding Appliance Software - 1.0 Package $100.00 (GT) $200.00 Total Software Monthly Cost: $200.00 $100.00 $300.00 Professional Services Name Qty Unit (Upfront) Total (Upfront) Encoding Appliance Hardware 1.0 Service(s) $875.00 Configuration - (GT) Total Services Upfront: Total Upfront Cost: Total Monthly Cost: $875.00 $875.00 $4,500.00 $300.00 0 www.granicus.com 2015 Granicus, Inc. 707 17th Street, Suite 4000, Denver, CO 80202 Q GRANICUS Granicus® Open Platform The Granicus® Open Platform is the cloud -based foundation for all Granicus applications. It allows government organizations to manage and store an unlimited amount government public meeting data. It is the core of our content management, administration and distribution tools and includes free access to our APIs and SDKs, helping you seamlessly connect your Granicus solution to systems in place. The Granicus Platform includes the ability to upload and publish content including videos and documents. Click here (http;//www.granicus.com/Solutions/Granicus-Open- Platform.aspxlfor more information on the Granicus Open Platform. • Unlimited content storage and distribution • Open architecture and SDK • Archived video editing and indexing • Citizen web portal • Live and on -demand streaming to mobile devices • Create a paperless agenda environment with iLegislate® for the iPad Gwww.granicus.corn 2015 Granicus, Inc. 70717th Street, Suite 4000, Denver, CO 80202 O GRANICUS Government Transparency Suite The Government Transparency Suite gives your citizens greater access to public meetings and records online. Take the next step towards transparency and stream meetings and events live, link related documents to your video, and provide advanced searching of archives. The Government Transparency Suite gives you unlimited cloud bandwidth and storage as well as local live and on -demand streaming for up to 50 concurrent viewers. This Suite also allows you to connect agenda data to the iPad to review agendas and supporting documents, take notes, and more through the iLegislate® application. Click here for more information on the Government Transparency Suite. • Give citizens convenient access to live and archived streaming through your website • Reduce public inquiries with searchable, self-service access online • Import agendas and index video live to eliminate hours of work • Manage and distribute unlimited meetings and events—all completely automated • Reach a broader audience - integrate closed captions with video • Understand and measure public participation with in-depth video analytics Gwww.granicus.com 2015 Granicus, Inc. 70717th Street, Suite 4000, Denver, CO 80202 Q GRANICUS Granicus Encoding Appliance The Granicus Encoding Appliance is designed and built for our platform and streaming protocols to provide government organizations with superior live and on -demand webcasting performance. The hardware is pre -configured and delivered ready to stream. Simply connect power, network and an audio/video source. Full appliance control is available through a web browser or locally installed client application. • Provides live and on -demand streaming - online and via mobile devices • Remote systems monitoring and Granicus maintenance updates • Up to 2TB of local storage (approximately 2,000 hours of archive content) • Facilitates internal streaming across your local area network (LAN) - up to 50 concurrent viewers • Supports extraction and display of embedded closed captions to help maintain ADA compliancy • Faster archive upload times, less video buffering • H.264 video codec encoding • HTML5 and Flash compatible streaming delivery Granicus' hosted infrastructure supports the encoding appliance and offers unlimited bandwidth, storage and the highest security standards through a cloud -based platform. Our remote, proactive system monitoring guarantees faster response time, predicts problems before they arise, and helps reduce the cost of IT support and maintenance. The Granicus team works around-the-clock to ensure your applications are protected and operating smoothly. This ensures long-lasting success with our technologies while maximizing your solution's performance. 0 www.granicus.com • 2015 Granicus, Inc. 707 17th Street, Suite 4000, Denver, CO 80202 O GRANICUS 1/ 3 Granicus0 EncodingAppliance Hardware as a Service for Government Webcasting The Granicus Encoding Appliance supports Granicus' current and future software platforms and encoding formats. It has been rigorously tested and certified to work with Granicus technology. Device pre- configurations allow customers to get up and running quickly while maintaining the highest level of service at a low monthly cost. The Granicus Customer Care team leverages a suite of tools that allow us to proactively monitor, maintain and support the appliance. Full patch management of Granicus software and the operating system eliminates any maintenance burden placed on government IT staff, including contacting multiple vendors for support. As a fully -managed solution, Granicus will provide customers with all necessary upgrades, repairs or replacements to ensure that the appliance works effectively on the Granicus platform. To help maintain ADA compliance, the Granicus Encoding Appliance supports extraction and display of embedded closed captions. Optimized Streaming Platform The Granicus EncodingAppliance is designed and built for our platform and streaming protocols to providegovernment organizations with a complete streaming solution. Each pre -configured appliance is delivered ready to stream. Simply connect power,network and an audio/video source. Full appliance control is available through aweb browser or locally installed client application. This appliance is included with the Government Transparency Suite and can be added to the Granicus Open Platform. © 2015 Granicus, Inc. 707 17th Street, Suite 4000, Denver, CO 80202 G Q GRANICUS Granicus Encoding Appliance Local distribution & storage The Encoding Appliance can be config-ured to support local live and on -demand streaming for up to 50 concurrent users.For organizations that require enterprise -class distribution, Granicus' PerformanceAcceleratordistributes hundreds of simultaneous local streams with minimalnetwork impact. Each device is equipped with 2 TBs oflocal storage, or roughly 4,000 hours at standard bit rates. Granicus provides unlimited cloud content storage and retention. The Granicus Encoding Appliance is lightweight and small enough to fit in anyserverrack. Encoder noise has been addressed as well. With a sound outputless than 65db, the Granicus EncodingAppliance is considerably quieter than standard off the shelf encoding hardware. www.granicus.com Front View Rear View ununnloum•nunura , kw eta!, Hardware Specifications Dimensions • 17.7"D x 17.2"W x 3.5"H • 2U rack mountable chassis Weight • 35 lbs Watts Power Amps kVA BTU/hr Connectivity Storage Hardware Warranty Optional Components Management Idle Load Startup 40 120 96 0.226 0.965 0.755 0.04 0.120 0.096 136 408 326 Ethernet 2 auto-detectingx 1 Gbit ports Up to 2T6 capacity 4000 hours at standard bit rales Granicus customer lifetime (managed hardware) Rail kit • Tower conversion kit ' • Full remote management, monitoring patching & reporting 9 G Q GRANICUS 3/3 Granlcus Encoding Appliance Adoa er b H.264 MPEG•41AVC www.granicus.com Audio/Video Specifications ANALOG ENCODING APPIJANCE Video One Channel Switchable Input Audio Inputs Composite (BNC x1) S -Video (Includes 6t1C to mini -DIN adapter) Component (BNC x 3) NTSC & PAL supported Balanced stereo (XLR x 2) Unbalanced stereo (RCA x2) Stereo & mono supported DIGITAL ENCODING APPLIANCE Video Sol (BNC) Audio Embedded audio on channel 1,2,3 or 4 Streaming Specifications L Live Streaming Encoding Formats Local Distribution • Static public IP address • Inbound pull overTCP Port 8080 (port changed upon request) • 650 Kbps upstream • Unlimited viewers Microsoft0 Windows Media® (Silverlighl®) H.264 for Adobe) Flash© Player H.264 in HTML (iOS and Andriod devices) • Live and on -demand (directly from Granicus Encoding Appliance) • 50 maximum concurrent streams ' Additional charges may apply • • Higher bitrates available, requires additional bandwidth 10 G O GRANICUS Professional Services In order to ensure a successful implementation and user experience, Granicus provides professional services with each solution. Below is a list of the requisite professional services for your solution. Government Transparency Suite Agenda Template Player Template View Page Template Agenda Parser Configuration Live Manager Installation Encoding Appliance Installation Web Training Series A template for agenda data presentation will be adjusted to utilize best practices and automated workflow for your solution. A template for the video player will be adjusted to optimize meeting presentation and information. A template for the view page will be adjusted to integrate the look and feel of your existing website. The agenda parser will be set up to import necessary data elements from agendas for system use. The Live Manager will be remotely enabled and all initial configuration done, readying it for use. The Encoding Appliance will be shipped and remotely configured. Primary users will be provided live web -based training by a Granicus certified trainer. There are three training sessions: basic pre -meeting & meeting, basic post -meeting, and a go -live refresher immediately prior to launch. 0 www.granicus.corn 2015 Granicus, Inc. 70717th Street, Suite 4000, Denver, CO 80202 ®GRANICUS Granicus Differentiators • World's most experienced provider of government transparency, citizen participation, meeting efficiency, and legislative management solutions with: • Over 1,000 clients in all 50 states, at every level of government • Over 31 million government webcasts viewed • More than 265,350 government meetings online • First fully integrated legislative workflow management system for local government • Open API architecture and SDK allow for seamless integrations with systems already in place • Certified integrations provide flexibility and choice of agenda workflow solutions • Exclusive provider of the iLegislate iPad application that allows users to review agendas and supporting materials, bookmark and take notes on items, stream archived videos, and review community feedback • Only government webcasting service to provide encoding, minutes annotation, transcription, and closed captioning services • Truly unlimited storage and distribution for all meeting bodies and non -meeting content • Indefinite retention schedules for all archived meeting and non -meeting content • Only provider of both government webcasting and citizen engagement services • 24/7/365 customer service and support • 97% customer satisfaction rating, 98.5% client retention rating • One of the 100 companies that matter most in online video by Streaming Media magazine • Ranked 185 on Deloitte 500 fastest growing companies • Ranked 419 on Inc 500 fastest growing companies • Client Success stories are available here: http://www.granicus.com/customers/case-studies/ 0 www.granicus.com 2015 Granicus, Inc. 70717th Street, Suite 4000, Denver, CO 80202 Q GRANICUS Proposal Terms and Conditions • Sales tax may apply depending on your organization's tax status and the tax laws unique to your state, county and/or municipality 0 www.granicus.com 2015 Granicus, Inc. 70717th Street, Suite 4000, Denver, CO 80202 EXHIBIT B SUPPORT INFORMATION 1. Contact Information. The support staff at Granicus may be contacted by the Client at its mailing address, general and support -only telephone numbers, and via e-mail or the Internet. (a) Mailing Address. Mail may be sent to the support staff at Granicus headquarters, located at 707 17th Street, Suite 4000, Denver, CO 80202. (b) Telephone Numbers. Office staff may be reached from 5:00 AM to 6:00 PM Pacific time at (415) 357-3618 or toll-free at (877) 889-5495. The technical support staff may be reached at (415) 357-3618 opt I. (c) Internet and E-mail Contact Information. The website for Granicus is http://www.nranicus.com. E-mail may be sent to the support staff at customercare@gran icus.com. 2. Support Policy. When Granicus receives notification of an issue from Client, Granicus, Inc. customer advocate or technical support engineer will respond with notice that they will be actively working to resolve the issue. Granicus, Inc. will make a good faith effort to give an assessment of the issue and an estimated time for resolution. Notification shall be the documented time that the Client either calls or e-mails Granicus, Inc. to notify them of an issue or the documented time that Granicus, Inc. notifies Client there is an issue. Granicus reserves the right to modify its support and maintenance policies, as applicable to its customers and licensees generally, from time to time, upon reasonable notice. 3. Scheduled Maintenance. Scheduled maintenance of the Granicus Solution will not be counted as downtime. Granicus will clearly post that the site is down for maintenance and the expected duration of the maintenance. Granicus will provide the Client with at least three (3) days prior notice for any scheduled maintenance. All system maintenance will only be performed during these times, except in the case of an emergency. In the case that emergency maintenance is required, the Client will be provided as much advance notice, if any, as possible under the circumstances. 4. Software Enhancements or Modifications_ The Client may, from time to time, request that Granicus incorporate certain features, enhancements or modifications ("Modifications") into the licensed Granicus Software. Subject to the terms and conditions to this exhibit and the Agreement, Granicus and Client will use commercially reasonable efforts to enter into a written scope of work ("SOW") setting forth the Modifications to be done, the timeline to perform the work and the fees and costs to be paid by Client for the work. 4.1 Documentation. The SOW will include a detailed requirements and detailed design document illustrating the complete financial teens that govern the SOW, proposed project staffing, anticipated project schedule, and other information relevant to the project. Such Modifications shall become part of the licensed Granicus Software. 4.2 Acceptance. Client understands that all work contemplated by this exhibit is on a "time -and - materials" basis unless otherwise stated in the SOW. Delivery of the software containing the Modifications shall be complete once such software is delivered and deemed by Granicus to be ready for Client's use. Client will have fifteen (15) days after delivery of the Modifications to notify GRANICUS. INC. SERVICE AGREEMENT 10 Version 6 Granicus of any issues or problems. If Client notifies Granicus within such fifteen (15) day period of issues or problems, Granicus will promptly work to fix those issues or problems. 4.3 Title to Modifications. All such Modifications shall be the sole property of Granicus. GRANICUS. INC. SERVICE AGREEMENT I Version 6 EXHIBIT C HARDWARE EXHIBIT THIS HARDWARE EXHIBIT is entered into by Granicus and Client, as an attachment to the Agreement between Granicus and Client, for the Hardware components of the Granicus Solution (the "Hardware") provided by Granicus to Client. This exhibit is an additional part of the Agreement and is incorporated therein by reference. Capitalized ternis used but not defined in this exhibit have the meanings given in the Agreement. 1. Price. The price for the Hardware shall be the price specified in the Proposal. 2. Delivery. Any scheduled ship date quoted is approximate and not the essence of this exhibit. Granicus will select the shipment method unless otherwise mutually agreed in writing. Granicus retains title to and ownership of all Granicus Software installed by Granicus on the Hardware, notwithstanding the use of the term "sale" or "purchase." 3. Acceptance. Use of the Hardware by Client, its agents, employees or licensees, or the failure by Client to reject the Hardware within thirty (30) days following delivery of the Hardware, constitutes Client's acceptance. Client may only reject the Hardware if the Hardware does not conform to the applicable written specifications. 4. Service Response Time. For hardware issues requiring replacement, Granicus shall respond to the request made by the Client within twenty-four (24) hours. Hardware service repair or replacement will occur within seventy-two (72) hours of determination of a hardware issue, not including the time it takes for the part to ship and travel to the Client. The Client shall grant Granicus, or its representatives access to the equipment for the purpose of repair or replacement at reasonable times. Granicus will keep the Client informed regarding the timeframe and progress of the repairs or replacement. Once the Hardware is received Client's responsibilities will include: a. Mount server on client rack (if applicable) b. Connecting original network cables. c. Connecting original audio and video cables (if applicable). 5. LIMITATION OF LIABILITY. GRANICUS SHALL NOT BE LIABLE FOR CONSEQUENTIAL, EXEMPLARY, INDIRECT, SPECIAL, PUNITIVE OR INCIDENTAL DAMAGES ARISING OUT OF OR RELATING TO THIS EXHIBIT INCLUDING WITHOUT LIMITATION LOSS OF PROFIT, WHETHER SUCH LIABILITY ARISES UNDER CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT PRODUCT LIABILITY OR OTHERWISE, EVEN IF GRANICUS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR IF SUCH DAMAGE COULD HAVE BEEN REASONABLY FORESEEN. 6. Hardware. In the event of malfunction for Hardware provided by Granicus, Hardware will be repaired or replaced as per the warranty, and as detailed in this Exhibit. Granicus provides the above-mentioned services under Client's acknowledgment that all Granicus tools, and systems will be installed by the manufacturer chosen by Granicus within the Hardware, provided to the client. These software tools have been qualified by Granicus to allow the highest level of service for the client. While it is Granicus' intention to provide all Clients with the same level of customer care and warranty, should the Client decline these recommended tools, certain levels of service and warranty may not guaranteed. 7. Remote Accessibility. Granicus leverages remote access tools such as Logmein for installation and ongoing maintenance of Granicus software. These tools are designed to provide Granicus technicians GRANICUS, INC. SERVICE AGREEMENT 12 Version 6 with necessary information to diagnose and resolve software problems. Should the Client decide to decline these remote tools, Granicus cannot guarantee optimal level of service due to limited access to Granicus Hardware. Client understand that should they decide to use internal methods of access, such as VPN, Client may need to assist Granicus technicians for remote accessibility during business hours as well as after hours in the event Granicus technicians are unable to access remote Granicus systems. 8. Purchased Hardware Warranty. For Hardware purchased from Granicus by Client, Granicus will provide to Client a three (3) year warranty with respect to the Hardware. Within the three (3) year warranty period, Granicus shall repair or replace any Hardware provided directly from Granicus that fails to function properly due to normal wear and tear, defective workmanship, or defective materials. 9. Use of Non -Approved Hardware. The Granicus platform is designed and rigorously tested based on Granicus-approved Hardware. In order to provide the highest level of support, Granicus requires the use of Granicus-approved Hardware in your solution. While it is Granicus' intention to provide all clients with the same level of customer care and continuous software upgrades, Granicus does not make any guarantees or warranties whatsoever in the event Client uses non -approved hardware. 10. Client Chances to Hardware Prohibited. Client shall not install any software or software components that have not been agreed upon in advance between Client and Granicus technical staff. While it is Granicus' intention to provide all clients with the same level of customer care, Granicus does not make any guarantees or warranties whatsoever regarding the Hardware in the event Client violates this provision. GRANICUS, INC. SERVICE AGREEMENT 13 Version 6 EXHIBIT D TRADEMARK INFORMATION Granicus Registered Trademarks ® include: GRANICUS Granicus Iogo as a mark Granicus® Legistar° MediaVault° MinutesMaker® Mobile Encoder® Outcast Encoder® StrearnReplicator® Granicus Trademark Names ml Include: CivicldeasTM iLegislateT" InSite'" Integrated Public Record'' Intelligent Routing." LinkedMinutesm LiveManager ' MediaCenter" MediaManagerT.. MediaVaultTM MeetingMember ' MeetingSelverT" Simulcast Encoder•" VoteCastm VoteCastm Classic VoteCasC Touch For an updated list of Granicus registered trademarks, trademarks and servicemarks, please visit: http://www.granicus.com/help/legal/copyright-and-trademark/. Client Trademarks GRANICUS, INC. SERVICE AGREEMENT 14 Version 6 EXHIBIT E TERMINATION OR EXPIRATION OPTIONS REGARDING CONTENT In case of termination or expiration of the Agreement, Granicus and the Client shall work together to provide the Client with a copy of its Content. The Client shall have the option to choose one (I) of the following methods to obtain a copy of its Content: o Option 1: Video/Audio files made available through an external hard drive or FTP site in its raw non-proprietary format. A CSV file will be included providing file name mapping and date. This option shall be provided to Client at Granicus' actual cost, which shall not be unreasonable. • Option 2: Provide the Content via download from the application UI. This option shall be provided free of charge and is available anytime. • Option 3: Provide the means to pull the content using the Granicus Application Programming Interface (API). This option is provided free of charge and is available at anytime. • Option 4: Professional services can be contracted for a fee to customize the retrieval of content from the system. The Client and Granicus shall work together and make their best efforts to transfer the Content within the sixty (60) day termination period. Granicus has the right to delete Content from its services after sixty (60) days, or whenever transfer of content is completed, whichever is later. GRANICUS. INC. SERVICE AGREEMENT 15 Version 6