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Home My WebLink AboutTC Agd Pkt 2016-06-01 (2)Table of Contents Town Manager's Budget Letter Town Organization Chart Directory of Town Officials Town Council, Commission and Board Members FUND RESOURCES OVERVIEW Overview of Total Appropriations Statement of Fund Balances Changes to Fund Balances Special Fund Descriptions OPERATING BUDGET PLAN Overview of Operating Revenues & Expenditures OPERATING REVENUES & SOURCES OF FUNDS Overview of Operating Revenue Plan Summary of Operating Revenues Operating Budget Revenues OVERVIEW OF OPERATING EXPENDITURES Summary of Funding Sources Summary of Expenditures by Object Summary of Funding for Department Expenditures DEPARTMENT OPERATING EXPENDITURES TOWN ADMINISTRATIVE SERVICES Department Summary all Divisions Department Summary by Object Administrative Services Legal Services Legislative Support Town Hall Facility COMMUNITY DEVELOPMENT All Divisions Planning & Design Review Building Inspection Advance Planning POLICE DEPARTMENT All Divisions Police Services Police Facility/EOC PUBLIC WORKS All Divisions Administration & Engineering Streets Maintenance Parks Maintenance Corporation Yard Street & Signal Light System 2 Cypress Hollow Special District 3 4 NON -DEPARTMENTAL 5 All Divisions Risk Management/Joint Power's Authorities Low -Moderate Income Housing 7 Town Owned Housing Belvedere -Tiburon Library Agency 9 CAPITAL OUTLAY & ALLOWANCE 10 Planned Capital Outlay Purchases 11 Planned Technology Outlay Purchases CAPITAL IMPROVEMENT PROGRAM 19 Overview of Planned Funding 20 Streets Improvement Program 18 Drainage Improvement Program Community Improvement Program Five -Year Capital Improvement Program 22 23 24 27 29 31 35 36 39 42 46 47 51 DEBT SERVICE PROGRAM Principal, Interest & Fiscal Fees Bond Issue Information SUPPLEMENTAL INFORMATION Assessed Value of Property Assessors Parcel Data Town Staffing (2014 - 2017) 54 55 57 60 63 65 67 71 72 74 76 78 81 82 84 86 88 90 91 93 94 96 97 100 TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Date: June 1, 2016 To: Mayor and Town Council From: Greg Chanis, Town Manager Subject: Fiscal Year 2017 Proposed Municipal Budget Plan INTRODUCTION I am pleased to present the proposed Fiscal Year 2017 Municipal Budget Plan. It represents Staffs best effort at projecting revenues and expenditures for the coming year within the guidelines set by the Council and with assistance from the Town Council Budget Committee comprised of Mayor Tollini and Councilmember O'Donnell. Overall, the Town's financial situation remains strong, with the proposed budget anticipating an operating surplus of $253,850 at the close of Fiscal Year 2017, while allowing the Town to continue providing residents with exceptional municipal services, maintenance of Town infrastructure, and enhancements to the community through the Capital Improvement Program. The Town of Tiburon has enjoyed a balance of revenue and expenditures for many years, a result of excellent management and current and past Town Council's focus on having the Town operate within its means while maintaining essential services. Since incorporation, the Town has been fortunate in that it has not had to borrow funds or use restricted reserves to fund day to day operations. Additionally, the Town maintains healthy reserves should it need to weather another fiscal crisis or suffer an unforeseen natural disaster. The proposed budget is balanced, and proposes several key changes from the current years adopted budget including: • Additional funding in the amount of $50,000 is earmarked for the Public Works Department to provide for part time personnel support to the Parks Division during the summer months. Staff considered Tiburon Town Council ,June 1, 2016 Page 2 of 9 adding a new full-time employee, but felt it made better economic sense to provide funding for part time/seasonal help as opposed to an additional full time employee at nearly $95,000 per year in salary and benefits. • The proposed budget also includes a recommendation to reduce the contribution to the OPEB GASB 45 Reserve by $200,000, and instead, accelerate the payments towards the Town's CaIPERS pension liability by the same amount. Providing the Town continues to make these additional annual contributions of $200,000 to the CaIPERS unfunded liability, this strategy could save the Town approximately $3,000,000 in interest that is charged by CaIPERS on the unfunded liability over the remaining 28 year amortization period. • The Town's appropriations to the Yellow School Bus program ($260,000), open space vegetation management ($33,000) and Old Rail Trail maintenance ($25,000) have been moved from the Capital Improvement Program budget to the operating budget. Had this shift not been included in the proposed budget, the projected operating surplus of$253,850 would have instead totaled $571,850. The economy, as it relates to Town revenue, appears to be stable. Staff is projecting overall operating revenues to increase by 4.0% over the current year's adopted budget. The Town is anticipating its single largest revenue source, secured property taxes, to increase by 8.1% in FY 2017. This increase is being driven by two factors. The first being reassessment as a result of property sales or property improvements, and the second, under estimating secured property tax revenue in FY 2016. Operating expenditures are proposed to increase by 6.9% ($703,655) over the FY 2016 adopted budget Of this increase, 45.1% ($318,000), is due to the shift of Capital Projects to the operating budget as previously described, combined with 27.5% ($193,672) in salary and benefit increases and the remaining 27.5% ($191,983) of the increase is in Supplies and Services — including the new appropriation of $50,000 in Public Works. These changes will be detailed in the individual departmental budgets below. BUDGET OVERVIEW The Operating Budget includes all of those programs that involve ongoing costs associated with running the Town. These include personnel, services, and supplies, as well as certain minor capital equipment purchases. The Capital Budget includes programs or projects that result in long term physical improvement for the community. These projects are typically funded through the Town's restricted funds and designated reserve funds. Examples include street paving, installation of sidewalks and park or facility improvements. Tiburon Town Council June 1, 2016 Page 3 of 9 The Overall Budget is comprised of all funding sources for operations. Included here are restricted funds from other governmental sources for specific uses (e.g., grant funding) and Town Council adopted fees that must be used for specific purposes (e.g., long range planning fee for the purpose of updating the General Plan). The overview below compares the current adopted operating budget to that proposed for FY 2016-17. Overall Operating Budget 2015/16 2015/16 Proposed Estimated 2016/17 Proposed Change Revenues $10,602,188 $10,941,422 $11,092,307 4.0% Expenditures $10,066,387 $ 9,860,598 $10,838,457 6.9% FINANCIAL HEALTH OF THE TOWN The Town's overall financial health remains strong, allowing staff to continue providing high-quality services to residents while producing consistent operating surpluses. This strong financial position is a result of prudent, long term Council financial policy, and careful budget management. The Town continues to maintain sufficient General Fund Reserves despite investment in several large projects over the past few years. The General Fund Operating Reserve remains at the Council policy level of 25% of expenditures, and the Town will begin next Fiscal Year with approximately $6.98 million in our General Fund policy restricted reserves, $4.51 million in Discretionary Set -Asides, and $2 million in the Unallocated General Fund Reserve for a total of $13.49 million. In addition, there are $5.25 million in restricted fund reserves. The chart to the right presents a history of total General Fund reserves from FY 2008 through projected FY 2017. The proposed budget calls for spending down General Fund Discretionary Reserves by approximately $875,000 in capital improvement projects, principally for storm drain repairs, Lyford to Ned's Way undergrounding, McKegney Green design, and various smaller projects. 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 Od\g O4 og,° 0�°�1 oti ry o al o`t� �,6 o� ti �. ^ ti° o� CHANGES TO MUNICIPAL BUDGET PLAN Revenues For Fiscal Year 2017, Staff projects overall operating revenues to increase by 4.0%, or $421,703, and General Fund operating revenues to increase by 3.4%, or $302,993. Staff anticipates the economy will moderate from the strength shown in the years following the recent recession. Per a State determination, assessed property valuation will increase by 1.52%, the maximum allowable under applicable provisions of Tiburon Town Council June 1, 2016 Page 4 of 9 2016/17 Proposed Budget General Fund Revenues $9,124,040 tsenrse & Perm) Intc sovcmmer.tal 11% 1`i• ,nertment Earnings 1^a Fines & Fodciwn:a ,e ler Sen;ees Oilssr Ronnves 1% Franclvns 9% Other Taxes 17% Pnmcrty T us Proposition 13, however reassessments due to improvements on properties and sales of existing homes will have the positive effect of a 4.35% increase in secured property taxes, per the Marin County Assessor's office. ERAF property taxes are projected to remain flat . Overall, staff is anticipating all sources of property taxes to increase 6.0% over the adopted FY 2016 budget. Property tax receipts have historically been the Town's "bread and butter" revenue, representing approximately 56.3% of General Fund Operating Revenues in FY 2016-17. The housing market ongoing recovery from the bottom in 2011 is expected to have a continued positive effect on property taxes as homes are reassessed upwards upon transfer or as a result of property improvements. The pie chart above shows the breakdown by revenue category of the projected FY 2017 General Fund Operating Revenues of $9,124,307. The category of Other Taxes, which includes sales, property transfer and transient occupancy taxes, is projected to increase by 1.3% over this year's adopted budget. These increases are based on actual receipts the Town is experiencing from these sources, in particular transient occupancy tax. Sales tax growth is projected to be flat in FY 2017, based on current revenue trends. Franchise Fees are anticipated to increase 1.4% over the adopted FY 2016 budget. This increase reflects an 11.1% increase in cable franchise fees while a 12.5% decrease in debris box fees from Grange is projected. Mill Valley Refuse and PG&E franchise fees are projected to be flat. Investment Earnings are projected to increase 11.0% in FY 2017. Though this is a large percentage increase, in dollars the amount is an increase of $4,100 over the current year. LAIF rates have been slowly, but steadily increasing over the Tiburon Town Council June 1, 2016 Page 5 of 9 past six month and it is anticipated this trend will continue into FY 2017. Intergovernmental Revenue is proposed to decrease by 1.3% over the adopted FY 2016 budget. The only category that is projected to decline is SB 90 reimbursements. The State is now current in its repayment of these fees after a near decade postponement. As the economy continues to improve on the national, state and local level, the Town is not currently threatened by any revenues being redirected to the state level. This allows the Town to move forward more confidently with its revenue projections than in prior years in which State take-aways (withholding or borrowing) were a continuous feature of the budgeting process. Expenditures Overall operating expenditures are projected to increase by 6.9%, or $703,655, over the adopted FY 2016 budget. General Fund operating expenditures are proposed to increase by 7.0%, or $584,945. The FY 2017 budget includes negotiated salary increases ranging from 2.2% for unrepresented employees, 2.5% for S.E.I.U. employees, and 3% for Tiburon Police Association employees. Also included is a 10% increase in health insurance rates. This is a high estimate as the Town is not advised of the actual increase until mid-June. Additional notable expenditure increases over the FY 2016 budget includes $50,000 in funding for Public Works summer help, $260,000 for the Yellow School Bus program, $33,000 in open space vegetation management, $25,000 for Old Rail Trail path maintenance, a $35,000 increase in the Town Attorney budget, and $20,000 in support of the recently Council approved Farmer's Market. It is also important to note there are also several decreases in operating expenditures. The Town is no longer required to financially assist The Ranch in its new location, which results in a $35,000 budget reduction. The budget for Casual Hire in the Building Inspection division has been lowered by $25,000 as the need for outside assistance has been reduced due to a stable workforce. The bar chart below shows the FY 2017 Operating Budget by department. Further clarification of department expenditure variations follows: The Administration Department's overall budget is proposed to decrease by 0.57% or $9,262 over the current year. Included in Administration are the Legal Services, Legislative Support, Administrative Services and Town Hall divisions. The Administrative Services Division is proposed to decrease by 0.69% or $7,876. Although salary and benefit increases have 4.000.000 3,000,000 2,000,000 1,000.000 0 Fiscal Year 2016-17 Expenditures by Department r Other Funds F 0eneral Fund J Tiburon Town Council June 1, 2016 Page 6 of 9 been provided for all employees in the Division, the cost differential between the former and new Town Manager accounts for the net decrease in the Division budget The Legal Services Division is proposed to increase by 13.7% or $35,000. FY 2016 was the first year in contracting out legal services and $175,000 was budgeted. Based on the current years' experience, it appears $210,000 is closer to what the actual costs will be. There are no other increases proposed in the Legal Division budget. The Legislative Support Division's total appropriation is being increased by 45.2%, or$23,250. This increase is due to appropriating $20,000 towards the Farmer's Market, as well as $10,000 towards improvements to the downtown holiday lighting system. The Town Hall Facility Division is proposed to decrease by 23.8% or $60,000. This decrease is a combination of reducing the Recruiting & Background line -item by $25,000 and the Dairy Knoll Maintenance line -item by $35,000. Additional funds were appropriated last year for the recruitment of a new Town Manager and in FY 2017 the Town is not required to financially assist The Ranch in its operations in the new building. The Community Development Department, which includes the Planning, Building and the Long Range Planning Division, budget is proposed to increase by 3.4% or $40,586 The Planning Division budget is proposed to increase 6.6% or $35,070, due primarily to negotiated salary and benefit increases. An additional appropriation of $5,000 is proposed in the Contractual Services line -time to prepare a metes and bounds survey of the proposed Pt. Tiburon stairway easement. The Building Division budget is scheduled to decrease by1.2% or $7,484. Negotiated salary and benefit increases and an increase appropriation of $10,000 in records scanning services are offset by a $25,000 decrease in Casual Hire. Casual Hire is being reduced as the Department stabilizes after a 100% tum -over in staff during FY 2015 and 2016. The Long Range Planning Division budget is proposed to increase by $13,000 due to planned updates to the Circulation Element and base maps of the General Plan. The Police Department budget is projected to increase by 4.2% or $134,395. Salary and benefit costs are proposed to increase by 5.4% or $131,329. The remaining portion of the Police Department budget is relatively unchanged over FY 2016. Tiburon Town Council June 1, 2016 Page 7 of 9 The Public Works Department, which includes Administration, Streets, Parks, and Street Lights budget, is proposed to increase by 12.5% or $187,264 from FY 2016. Salary and benefits are proposed to increase 5.1% or $51,414. The Administration and Engineering Division is proposed to increase 21.5% or $79,060. Driving this increase is the replacement of the Engineering Technician with an Associate Engineer at an additional cost of approximately $20,500, along with shifting $33,000 in funding towards open space vegetation management from the CIP. A new appropriation for technical support in the amount of $10,000 is proposed for maintenance of a new facility maintenance software program that is being proposed in the Capital Outlay budget. The Street Maintenance Division is proposed to increase 3.25% or $15,918. Salaries are scheduled to decrease by approximately $5,000 in FY 2017 due to the vacant Supt. of Public Works position currently being filled at the Assistant Supt. of Public Works level. Benefits are scheduled to increase by $17,000 and the only other notable change is an additional $5,000 appropriation in Ston Drain Culvert maintenance. The Parks Division is proposed to increase by 18.4% or $90,201. Besides salary and benefit adjustments, new funding of $50,000 is proposed for part time seasonal help to augment the three person division during the spring/summer months. Old Rail Trail Path and Pavement maintenance in the amount of $25,000 is being brought over from the CIP to the Parks Division. The remaining Divisions of the Public Works Department, Street Lights, Cypress Hollow and Corporation Yard are essentially unchanged from FY 2016. The Non -Departmental budget is proposed to increase 13.5% or $351,036 in FY 2017. Expenses in the Non -Departmental budget relate to insurance premiums (workers compensation, liability, and property), Joint Power Agreements, Town -owned housing units and the Belvedere -Tiburon Library Agency property tax pass -though. The Town's share of the Yellow School Bus program in the amount of $260,000 has been moved from the CIP to the Non -Department Budget, which is the majority of the overall increase. It is also proposed that an additional $30,000 be appropriated to the Town Owned Housing Division as two of the seven units will turn over in FY 2017 and one will need a significant update. The Town has very little control over the remaining expenses in this Department budget. Infrastructure Improvements and Capital Projects The FY 2017 Capital Improvement Program (C1P) budget is proposed at $1,962,000. There is carry-over funding from the current fiscal year in the amount of $457,000 for projects that will not be commenced prior to June 30, 2016. In FY 2017 the Town is transitioning from an annual street improvement program of Tiburon Town Council June 1, 2016 Page 8 of 9 $750,000 to a bi-annual program of approximately $1.5 million in order to achieve savings due to economy of scale in design and engineering costs, combined with the experience that larger projects attract more bidders thereby creating more competition and lower construction costs. FY 2017 will be a "bye" year in the annual street maintenance program. The Drainage Improvement Program includes $390,000 in total appropriations, of which $130,000 is for storm drain flushing and video; $10,000 for consulting services related to the culvert on the Old Rail Trail at San Rafael Avenue; and $250,000 for the Mariner Way storm drain project and other smaller drainage projects on the master list. The Community Projects Division of the CIP Program allocates $1,042,000 in projects. There is $199,000 in carry-over projects in this division. New projects include the Lyford Drive to Ned's Way undergrounding of utilities, Ferry Terminal Walk Way improvements, the railroad trestle trail project proposed by the Landmarks Society, design costs for McKegney Green improvements, and required street frontage improvement required due to the New Morning Cafe project. Included with the budget is a five-year Capital Improvement Program Plan projection. This provides Council and Staff with a forecast ofCIP projects. It should be noted that the Council is not being asked to adopt this five-year outlook, as it will surely shift as needs and resources come into clearer focus. Rather, its purpose is to help anticipate future expenditures and demands on the budget. CONCLUSION The Town Council and its residents can once again be assured that the Town of Tiburon is financially sound. The economy at the National, State and local level appears stable in the near future. Prudent management decisions made over the past several years have helped position the Town to once again project ample General Fund operating reserves. Should the Council approve the concept of diverting $200,000 annually in OPEB Reserve payments to the CaIPERS pension unfunded liability, significant savings will be realized in future years. At the same time, The Town will continue to contribute a modest amount to the OPEB liability. On the revenue front, as always, staff will continue to carefully manage the Town's finances to assure that revenues are collected in a timely manner and that all expenses are carefully managed. I would like to take this opportunity to thank the entire management team for their assistance in developing the Town's Municipal Budget Plan, and for their sound budget stewardship throughout this Fiscal Year. And a special thanks to Administrative Services Director Heidi Bigall and Management Analyst Suzanne Creekmore for all their hard work in crunching the numbers and putting all the Tiburon Town Council June 1, 2016 Page 9 of 9 pieces together. Finally, we all wish to thank the Town Council's Budget Committee, Mayor Erin Tollini and Councilmernber Emmett O'Donnell, for their review, comment and good counsel during the budget preparation process. We look forward to a dialogue with the Town Council on the budget and it its timely adoption for the start of the new fiscal year on July 1, 2016. submitted, G -g Chanis T±�wn Manager 1 Town Treasurer Town Organization Chart Citizens of Tiburon 1 1 Town Council Town Manager Town Attorney Planning Commission Design Review Board Heritage & Arts Commission 1 Parks, Open Space and Trails Commission Belvedere! Tiburon Joint Recreation 1 BeitTib Library Agency Administration Department Public Works Department Police Department Community Development Department Directory of Town Officials TOWN MANAGER Gregory Chanis TOWN ATTORNEY Benjamin Stock CHIEF OF POLICE Mike Cronin DIRECTOR OF COMMUNITY DEVELOPMENT Scott Anderson DIRECTOR OF PUBLIC WORKS & TOWN ENGINEER Patrick Barnes DIRECTOR OF ADMINISTRATIVE SERVICES Heidi Bigall TOWN CLERK Diane Crane lacopi BUILDING OFFICIAL Clay Salzman TOWN TREASURER Vacant Town Council, Commission & Board Members TOWN COUNCIL ERIN TOLLINI, MAYOR JIM FRASER, VICE -MAYOR FRANK DOYLE ALICE FREDERICKS EMMETT O'DONNELL PLANNING COMMISSION BELVEDERE/TIBURON JOINT RECREATION COMMITTEE David Kulik, Chair Erica Williams, Vice Chair John Corcoran Lou Weller Jon Weiner DESIGN REVIEW BOARD Michael Tollini, Chair John Kricensky, Vice Chair Bryan Chong Gordon Cousins Linda Emberson PARKS, OPEN SPACE & TRAILS COMMISSION Peter Winkler, Chair Michael McMullen Phillip Feldman Park Allen Holli Their HERITAGE & ARTS COMMISSION Francella Hall, Chair Vince De Quattro, Vice Chair Daniel Amir Lisa Cohan Azita Majica-Beavers Victoria Fong Kenna Norris Vacant Vacant Victoria Arnett, Commissioner Emeritus Jerry Riessen Chair Erin Burns Cathy Frymier Jane Jacobs Peyton Stein Afsaneh Zolfaghari Vacant BELVEDEREITIBURON LIBRARY AGENCY BOARD OF TRUSTEES Ric Postle Tom Gram Jeff Foran Bonnie Spiesberger Tom Cromwell Joan Don Ann Aylwin BELVEDERE/TIBURON JOINT DISASTER ADVISORY COUNCIL Tom Cromwell, Chair Jim Fraser (Tiburon Council) Chuck Auerbach Ellen Rony James Sherman Barbara Brookins -Schneider Bob McCaskill (Belvedere Council) FUND RESOURCES OVERVIEW Overview of total Appropriations Statement of Fund Balances, June 30th Closing Changes to Fund Balance Fiscal Year 2016/17 Capital & Special Project Fund Descriptions FUND RESOURCES OVERVIE' Overview of Total Appropriations Fiscal Year 2016/17 Operating Program Town Administration Community Development iD 1,687,839 1,229,620 Police Public Works Non -Departmental 3,278,958 1,684,248 2,957,791 Subtotal: $ 10,838,457 Capital & IT Outlay Program $ 385,300 Capital Improvement Program Street Improvements 330,000 Drainage Improvements 390,000 Community Development Improvements 1,242,000 Subtotal: $ 1,962,000 Del Mar Assessment District 344,106 Lyford Cove Assessment District Main Street Assessment District 273,916 39,189 Stewart Drive Underground Assessment District Subtotal: 105,503 $ 762,713 Total Appropriation $ 13,948,470 Page - 2 FUND RESOURCES OVERVIEW Statement of Fund Balances, June 30th Closing FISCAL YEAR 2016/17 GENERAL FUND Operating Reserve (25%) 2,400,000 $ 8,870,246 $ 3,399,199 $ 3,653,049 Capital Equipment Replacement $ 441,379 376,938 $ 409,138 $ 455,338 Employee Compensated Leave $ 347,708 $ 316,380 316,330 316,330 Employee Housing Assistance $ 800,000 $ 800,000 $ 800,000 800,000 CaIPERS Side Fund Repayment $ 175,063 175,063 $ 175,063 Other Post Employment Benefits $ 844,147 $ 1,045,153 $ 1,252,018 38,060 Self Insurance 160,004 160,004 160,004 $ 160,004 Technology Fund $ 564,441 556,546 $ 470,311 221,411 Sub -Total $ 5,732,742 $ 12,300,330 6,982,063 5,644,192 DISCRETIONARY SET -ASIDES Infrastructure & Facility Replacement 477,104 302,494 612,494 170,494 PW Corp Yard Improvement 2,111,633 2,111,633 2,111,633 2,111,633 Park Development 387,868 298,859 723,124 398,124 Streets & Drainage 746,669 374,400 935,000 828,000 Emergency Repairs 100,000 100,000 100,000 100,000 Open space Management 25,141 25,141 25,141 25,141 Sub -total 3,848,415 3,212,527 4,507,392 3,633,392 County Measure A Funds $ 103,014 $ 193,680 $ 26,145 $ 13,027 Unallocated Balance 3,103,903 5,330,919 2,004,984 2,004,984 County Measure A Funds (Parks) $ 13,499 $ 26,206 $ 14,000 $ 7,800 Total General Fund: $ 12,685,060 $ 20,843,776 $ 13,494,439 $ 11,282,568 OTHER RESTRICTED FUNDS Cypress Hollow District $ 34,819 $ 29,130 $ 33,660 $ 33,995 Town Owned Housing Fund $ 299,720 $ 291,108 $ 336,507 $ 330,704 Heritage & Arts Donation Fund $ 7,825 $ 7,522 $ 9,010 $ 10,010 Low& Moderate Housing $ 1,237,525 $ 1,236,510 $ 1,056,002 $ 1,058,252 Open Space Acquisition $ 193,180 $ 193,678 $ 193,437 $ 193,912 State Gas Tax $ 1,070,235 $ 1,170,810 $ 895,623 $ 873,123 County Measure A Funds $ 103,014 $ 193,680 $ 26,145 $ 13,027 County Measure B Funds $ 76,939 $ 53,025 $ 21,000 $ 107,681 County Measure A Funds (Parks) $ 13,499 $ 26,206 $ 14,000 $ 7,800 Street Frontage Improvement $ - $ 2 $ 2 $ 2 Tiburon Circ System Improvement $ 45,019 $ 84,353 $ 33,780 $ 33,780 Tiburon Long Range Planning $ 211,051 $ 222,058 $ 197,672 $ 181,672 Bunch Grass Mitigation Fund $ 131,181 $ 131,469 $ 132,214 $ 132,539 Tiburon Parks In -Lieu $ 1,364 $ 13,180 $ 1,364 $ 1,364 Tiburon Planning Area Mitigation $ 181,984 $ 185,326 $ 182,527 $ 182,977 Tiburon Street Impact $ 1,595,149 $ 2,446,249 $ 1,942,180 $ 2,222,180 Drainage Impact Fund $ 69,941 $ 176,921 $ 169,823 $ 44,823 Total Restricted Funds: $ 5,272,445 $ 6,461,227 $ 5,244,946 $ 5,427,841 Page -3 FUND RESOURCE OVERVIEW Changes to Fund Balance, projected June 30, 2017 Fiscal Year 2016117 Page -4 e VD GENERAL FUND RESERVES POLICY RESTRICTED Operating Reserve (25%) $ 3,399.199 9,124,096 8,870246 - - - 253.850 $ 3,653,049 Capital Equipment Replacement 409.138 - 76,000 - - 122,200 46,200 $ 455,338 Employee Compensated Leave 316.330 - - - - - - 316,330 Employee Housing Assistance 800.000 - - - - - - 800,000 CaIPERS Side Fund Repayment Res. 175,063 (175,063) - (175.063) - OPEB Fund (GASB 45) 1,252.018 (1.252.018) 38,060 (1,213958) 38,060 Self Insurance 160.004 - - - - - - 160,004 Technology Fund 470,311 55,000 309,300 50,000 - 55,400 (248,900) 221,411 Sub -Total 6,982,063 9,179,096 9,255,546 50,000 (1,427,081) 215,660 (1,337,871) 5,644,192 DISCRETIONARY SET -ASIDES Infrastructure & Facility Replacement 612,494 - - 442,000 - - (442,000) 170,494 PW Corp Yard Improvement 2,111,633 - - - - - - 2.111.633 Park Development & ORT 723,124 - - 325,000 - - (325,000) 398,124 Streets & Drainage 935,000 70,000 - 295,000 - 118,000 (107,000) 828,000 Emergency Repairs 100,000 - - - - - - 100,000 Open Space Management 25.141 - - - - - 25,141 Sub -Total 4,507,392 70,000 - 1,062,000 - 118,000 (874,000) 3,633,392 Unallocated Balance 2,004,984 - - - - - 2,004,984 Total General Fund $ 13,494,439 $ 9,249,096 $ 9,255,546 $ 1,112,000 $ (1,427,081) $ 333,660 $ (2,211,871) $ 11,282,568 RESTRICTED FUNDS Belvederefburon Library Agency $ - 1,627,982 1,627,982 - Supplemental Law Enforcement $ - 100,000 100,000 - Cypress Hollow District 33,660 16,835 16,500 - - 335 33.995 Town Owned Housing Units 336,507 103,800 109,603 - - - (5,803) 330,704 Heritage & Arts Project Fund 9,010 1,000 - - - 1,000 10,010 Low & Moderate Housing 1,056,002 2,250 - - - - 2,250 1,058,252 Open Space Acquisition 193,437 475 - - - - 475 193,912 State Gas Tax 895,623 204,500 - 470,000 - 243,000 (22,500) 873,123 County Measure A Funds (Sales Tax) 26,145 111,882 125.000 - (13,118) 13,027 County Measure 8 Funds 21,000 86,681 - - - - 86,681 107,681 County Measure A Funds (Parks) 14,000 66,800 33,000 40,000 - - (6,200) 7,800 Street Frontage Improvement 2 30,000 - 30,000 - - - 2 Tiburon Circ System Improvement 33,780 - - - - - - 33,780 Tiburon Long Range Planning 197,672 32,000 48,000 - - - (16,000) 181,672 Tiburon Bunch Grass Mitigation 132,214 325 325 132,539 Tiburon Parks In -Lieu 1,364 - - - - - - 1,364 Tiburon Planning Area Mitigation 182.527 450 - - - - 450 182,977 Tiburon Street Impact 1,942,180 325,000 - 45.000 - - 280,000 2,222,180 Tiburon Drainage Impact 169,823 15,000 - 140,000 - - (125,000) 44,823 Total Restricted Funds 5,244,946 2,724,980 1,935,085 850,000 - 243,000 182,895 $ 5,427,841 TotalTown Funds; $ 18,739,385 $, 11,974;076 $ 11,190,631 $` 1,962,000 $. than -mil $576,660 (2,028,976) r. SI".' 16,710,40911.. Page -4 FUND RESOURCES OVER+ Capital & Special Projects Funds Descriptions Low & Moderate Housing Fund Open Space Acquisition Fund State Gas Tax Fund Street Frontage Improvement Fund Tiburon Circulation System Improvement Fund Tiburon Long Range Planning Fund Tiburon Parks In -Lieu Fund Tiburon Planning Area Mitigation Fund Tiburon Playground Improvement Fund Tiburon Street Impact Fund Tiburon Drainage Impact fund Town Owned Housing Fund County Measure A Transportation Sales Tax County Measure B VLF Fund Fiscal Year 2016/17 To account for resources received through collection of in -lieu housing fees which are restricted for expenditure on low and moderate (affordable) income housing programs. To account for resources received from issuance of the 1972 Open Space General Obligation Bonds. Funds are restricted for expenditures for the acquisition, maintenance or improvement of open space. To account for State revenues restricted for streets expenditures. Restricted for expenditure on street frontage improvements such as sidewalks and curbs. To account for resources received through collection of mitigation fees which are for expenditures related to traffic and circulation system improvements located within the Town's corporate limits, and primarily along Tiburon Boulevard consistent with the General Plan.. To account for resources received through the issuance of building permits and the subsequent collection of a special planning fee, which is used for expenditures related to maintenance of the Town's General Plan. To account for resources received through collection of in -lieu parks fees which are restricted for expenditure on the acquisition, improvement or maintenance of park and recreational facilities. To account for resources received through collection of mitigation fees which are for circulation improvements located outside the Town's corporate limits, but within the Tiburon Planning Area. This fund was previously named the Tiburon Boulevard 101 Wye To account for resources received from the community for improvement of playground fadlities in Tiburon. Established July 1995 through transfer of resources from the General Fund Park Development Reserve. To account for resources received through the issuance of building permits and the subsequent collection of Impact fees which are used for expenditures related to improvement and maintenance of the Town's street system. To account for resources received through the issuance of building permits and the subsequent collection of impact fees which are used for expenditures related to improvement or maintenance of the Town's drainage system. To account for resources received through the rental of Town owned Pt. Tiburon Marsh units. To account for resources received through the County of Marin from a 112 cent sales tax measure passed in 2004 to improve transportation in Marin County. The Transportation Authority of Marin oversees the administration of funding. To account for resources received through the County of Marin from a $10 vehicle license registration fee charge for transportation improvements. This fee was approved by voters in November 2010 and is overseen by the Transportation Agency of Marin. County of Marin Measure A Open Space To account for resources received through the County of Marin from a 1/4 cent sales tax measure approved by Sales Tax voters in November 2011. Funds are to be used for existing parks and open spaces. Page -5 OPE TING BUDGET OVERVIEW Overview of Revenues & Expenditures Fiscal Year 2016/17 5/25/2016 OPERATING. REVENUES & EXPENDITURES Fiscal Year 2016/17 Overview of Operating Budget Revenues & Expenditures REVENUE & SOURCES AMOUNT EXPENDITURES AMOUNT GENERAL REVENUES Property Taxes Other Taxes Licenses & Permits Intergovernment & Agency Franchises Charges for Service Investment Earnings Fines & Forfeitures Other Revenues Subtotal OTHER SOURCES Other Fund Sources TOTAL REVENUE & SOURCES 5,140,705 1,585,614 977,600 103,617 700,000 337,400 41,350 124,500 113,310 $ 9,124,096 $ 1,968,211 TOWN ADMINISTRATIVE SERVICES Town Administration Legal Services Legislative Town Hall Facility NON DEPARTMENTAL COMMUNITY DEVELOPMENT Planning & Design Review Building Inspection Advance Planning POLICE Police Services Police/EOC Facility PUBLIC WORKS Administration & Engineering Streets Maintenance Parks Maintenance Corporation Yard Street & Signal Light System Cypress Hollow $ 11,092,307 TOTAL EXPENDITURES: NET OPERATING SURPLUS (DEFICIENCY) $ 253,850 Page -7 1,130,489 290,000 74,750 192,600 2,957,791 567,454 614,166 48,000 3,214,358 64,600 445,809 505,039 581,001 95,800 40,100 16,500 $ 10,838,457 OPE TING REVKNUF,S & SOURCES OF FUNDS Overview of Operating Revenue Plan Summary of Operating Revenues Operating Budget Revenues General Fund Employee Compensated Leave Reserve Low/Moderate Income Housing Fund Peninsula Library JPA Fund Long Range Planning Fund Police COPS/SLESF Fund Cypress Hollow Fund OPERATING REVENUES Overview of Operating Budget Sources of Funding Fiscal Year 2016/17 Planned Operating Revenues & Sources of Funds for 2016/17 $11,092,307 Other Taxes 14.3% Fines & Forfeitures 1.1% Franchises 6.3% Investment Earnings 0.4% Intergovernment & Agency 0.9% Property Taxes 46.3% Licenses & Permits 8.8% Charges for Service 3.0% Other Revenues 1.0% Other Fund & Revenue Sources 17.7% Property Taxes Other Taxes Franchises Fines & Forfeitures Investment Earnings Intergovernment & Agency Licenses & Permits Charges for Service Other Revenues Other Fund & Revenue Sources Total Operating Revenue Page -9 $ 5,140,705 $ 1,585,614 $ 700,000 $ 124,500 $ 41,350 $ 103,617 $ 977,600 $ 337,400 $ 113,310 $ 1,968,211 $ 11,092,307 OPERATING REVENUES Operating Budget Revenues Summary FY 2016-17 Ilene1 �ae� GENERAL FUND Property raxesT 4,609,431 4,781,845 4,845,153 5,030,586 5,140,705 fiery,,axes:: 1,611,087 1,734,576 1,565,500 1,639,516 1,585,614 Franchises 676,029 667,057 690,000 693,518 700,000 nes &Forfeitures > ` 614,282 700,320 144,500 103,329 124,500 Investment Earnings36,328 38,465 37,250 48,541 41,350 lnte government & Agency 92,632 319,327 101,500 136,500 103,617 t lcenses&Permits 963,442 1,350,029 975,100 1,011,108 977,600 ChargesforServ1re 461,167 447,276 336,800 364,013 337,400 1,,Q11,19,4„,,, es 503,183 125,890 125,300 117,061 113,310 SubtotalGeneralFund $ 9,567,581 $ 10,164,785 $ 8,821,103 $ 9,144,172 $ 9,124,096 EITHER FUND & RESERVE SOURCESf Employee Comp Leave Reserve - xt .? - - - - - LOw(/if oderate Income HousfngFund 11,117 10,890 33,774 32,120 33,126 Town Owned fa; asing `. 'x 53,832 97,761 78,002 66,571 109,603 Belvede e -Tiburon Library JPA Fund = . 1,489,839 1,525,216 1,586,225 1,560,059 1,627,982 tong Range Planning Fund T 62,613 95,000 35,000 22,000 48,000 IIceit,-A,,,,,,,-;:0;a1:-.7.- 0OPS/SLESFFund � 100,000 100,000 100,000 100,000 100,000 a; Measure'..Parks � ": , -� �"` �` 33,000 CypressflollowFund 15,739 22,368 16,500 16,500 16,500 Subtotal Other Sources *r tiet $ 1,733,140 $ 1,851,235 $ 1,849,501 $ 1,797,250 $ 1,968,211 ' Totals ",';' $ 11,300,721 $ 12,016,020 $ 10,670,604 $ 10,941,422 $ 11,092,307 Page -10 OPERATING REVENUES Operating Budget Revenues - Detail FY 2016-17 B encs pc�n .. �.� g v`m i YY N i ! Y GENERAL FUND PROPERTY 7AXES Secured � 2,998,125 3208,567 3,343,897 3,474,212 3,613,180 Unsecured as 63,256 73,351 71,915 72,818 72,818 Supplemental 95,053 93,761 66,866 83,773 82,098 OtticiieAfr 70,360 43,193 30,000 40,364 40,768 HOPTR State 19,843 19,860 19,844 19,562 19,562 ERAFReb`ate 679,412 609,057 566,319 539,693 485,724 PropertyTaxInLieuofVLF 735,000 785,600 801,312 847,650 881,556 CountyFees .3 ,, (51,618) (51,544) (55,000) (47,486) (55,000) Total .�.> ?� 4,609,431 4,781,845 4,845,153 5,030,586 5,140,705 OTHER TAXES Sales Tax 546,329 623,943 595,000 575,000 595,000 §410,1:090,11q,§4.# 71,514 77,698 79,000 76,584 78,882 Transient OccupancyTax,, z 700,336 811,294 725,000 796,560 756,732 TOT Seasonal Rentals 12,996 11,500 4,694 - Reat.PropertyTransfe 292,908 208,645 155,000 186,678 155,000 Total. ,. -h b'' �� °" `'� -,"= 1,611,087 1,734,576 1,565,500 1,639,516 1,585,614 FRANCHISES Energy -PG&E �, '. 113,428 107,193 115,000 110,000 110,000 Refuse Mail Valley Refuse 329,305 333,248 355,000 345,000 355,000 Debris Boxes Grange, c 31,771 44,291 40,000 33,924 35,000 Cable -AT&T.,. 201,525 182,325 180,000 204,594 200,000 Total.,;: t-. _ 676,029 667,057 690,000 693,518 700,000 FINES & FORFEITURES Vehicletode 21,756 12,515 11,000 9,518 11,000 Parking Code 78,468 93,711 71,000 66,499 71,000 Faire Atarm Fines _ 1,140 1,805 2,500 500 2,500 Permit Reactivization Fines 466,272 557,961 25,000 10,354 15,000 Other Fines 46,646 34,328 35,000 16,458 25,000 Total'- ,4, .. 614,282 700,320 144,500 103,329 124,500 Y t Y INVESTMENT EARNINGS y = Interest -LAIR 28,501 36,121 35,000 45,784 40,000 Interest-Notes/Loans , 2,341 2,241 2,100 2,647 1,200 Interest; -O' ther'','=,. 5,486 103 150 110 150 Total:" ` +f 36,328 38,465 37,250 48,541 41,350 Page -11 OPERATING REVENUES Operating Budget Revenues - Detail FY 2016-17 b ipt io ��,� 3,500 10,000 5,000 1,000 32,117 16,000 - 8,000 13,000 5,000 - 5,000 5,000 INTERGOVERNMENT& AGENCY State MotorVehide license Fees z State POST State ({bandoned Vehrc !SB 90; Reimbursements Belvedere(Dairy Kholi Capital $80K} Belvedere -Tiburon LibraryAgencym Richardson Bay Sanitary pistrict Tiburon SanitaryDistract Tiburon Fire Districty; StateGra is �a � < C County Grants, " TPSL McKegney Fees ? OtherGrantsSGifts(ABAG}, 3,843 1,805 5,177 23,549 15,745 - 6,153 11,506 5,000 4,353 15,501 - 3,725 - 10,147 158,774 33,501 15,937 - 7,051 14,953 5,000 52,968 10,170 7,101 10,000 5,000 2,500 32,000 16,000 - 8,000 13,000 5,000 5,000 5,000 3,712 1,500 5,398 37,959 31,426 12,514 - 6,621 10,320 5,000 13,742 3,308 5,000 TotalViEL,Xiclw,gwompmenn 92,632 319,327 101,500 136,500 103,617 LICENSES & PERMITS Busrnese License R egular ,2 Business License Construction Dog�WalkerPermits "ter ,y Bulldxng?ermits CEOA EIR Initial S}udy DeignRevie�w� 2" �� , Homs Occupatton, Perlmt Lot L neAdjustmen y Master &Ribose Pian Sign PerPemit - Subdivision Permit Tree Per mit^ Use Permit ' ; sa Variance Amendment 4140 (Pre, Other Planning Permits Atari System Permit Encroachment Permit ` Park Usage Permit Drainage Review Fee M sc'Engmeenng Feet„,,,1,341 Parking Permit (Residential) 189,394 62,458 170 467,133 600 106,810 4,450 - 7,750 2,480 5,597 9,535 5,695 11,900 2,175 21,945 62,054 1,955 204,955 117,040 - 781,400 1,300 109,828 5,550 720 8,160 450 720 9,080 7,429 25,500 (685) 20,320 54,821 1,275 2,166 190,000 82,000 - 525,000 300 85,000 5,000 - 2,500 1,500 1,500- 9,000 5,000 15,000 300 20,000 30,000 1,000 2,000 203,410 65,369 - 522,000 350 82,077 5,635 860 4,140 548 16,088 14,955 19,305 4,343 20,000 49,028 1,000 2,000 200,000 62,000 - 525,000 300 85,000 5,000 - 2,500 1,500 1,500 9,000 7,500 15,000 300 20,000 40,000 1,000 2,000 Utak. , 963,442 1,350,029 975,100 1,011,108 977,600 Page -12 OPERATING REVENUES Operating Budget Revenues - Detai CHARGES FOR SERVICE Cost Recovery Admmst a Refuse Franchise Admin, f Miscellaneous -Ad ministra Appeal Pian Checking Records & Document Stora RBR Residential Resale Re` StaffResearch Street Name!Address Chan Noticing Of Applicatio Sale Publications BDocumen Cost Recovery Conimumty De Miscellaneous Plann ng Char Cost Recovery Police Police Overtime Relmburseme Miscellaneous Police Charge Sign Placement & Impound Fee! Cost Recovery -Public Wo Total:IiitalSIMMfair OTHER REVENU Refunds & Reimbu'F OtheiRevenues Litigation Settlement Administrative Fees-Assessi Rent Antenna Site &Utility Rent Downtown Restroo •Rent Other Sale PropertyEquipmen 4,545 6,000 2,885 2,650 282,442 31,772 49,460 340 1,350 289 10,370 28,502 19,456 3,206 17,900 461,167 60,641 5,000 332,553 16,998 61,166 7,500 1,712 17,613 4,429 6,000 1,089 2,285 295,315 40,558 40,950 470 1,610 280 330 19,549 13,034 6,402 14,975 447,276 23,943 6,123 16,998 62,318 13,300 700 2,508 5,000 6,000 2,000 1,200 195,000 25,000 25,000 500 100 1,000 1,000 5,000 35,000 15,000 3,500 16,500 336,800 25,000 5,000 14,000 64,000 10,800 1,500 5,000 8,450 6,000 3,110 3,400 223,301 33,330 28,770 FY 2016-17 340 1,067 100 1,000 26,710 8,780 2,730 16,925 364,013 14,510 8,200 16,041 64,810 10,800 700 2,000 5,000 6,000 2,000 1,800 200,000 30,000 25,000 500 100 1,000 1,000 5,000 25,000 15,000 3,500 16,500 337,400 15,000 5,000 15,000 64,810 10,800 700 2,000 Total %y 503,183 125,890 125,300 117,061 113,310 €otal General Fund. ,, < .< . . $ 9,567,581 $ 10,164,785 $ 8,821,103 $ 9,144,172 $ 9,124,096 Page -13 OPERATING REVENUES Operating Budget Revenues - Detail FY 2016-17 Page -14 33,774 78,002 32,120 66,571 33,126 109,603 OTHER FUNDSOURCES Restricted Fund Contributions > s Employee Compensated LeaveReserve LWIModerate Income Housing Fund Town Owned Housing t)mts 11,117 53,832 10,890 97,761 Peninsula Library JPA Fund 4y 1,489,839 1,525216 1,586,225 1,560,059 1,627,982 Long Range Planning Fund 62,613 95,000 35,000 22,000 48,000 PERS Surplus Asset Fund Poiice COPSISLESFFund 100,000 100,000 100,000 100,000 100,000 General Fund Uriailocated Reserve - - - - - Gas Tax Fund r � - - - - - Street Impact fpnd r x, - - - Measure "A" Parks ' - - - - 33,000 Gyprens HollowFund,„` , f , < 15,739 22,368 16,500 16,500 16,500 Total , = . O;- 'gamlt:4, 1,733,140 1,851,235 1,849,501 1,797,250 1,968,211 Total Revenues,(Al1Funds).; _ $ 11,300,721 $ 12,016,020 $ 10,670,604 $ 10,941,422 $ 11,092,307 Page -14 OVERVIEW OF OPETING EXPENDITURES Expenditures by Department Fund Sources for Expenditures Expenditures by Object OPERATING EXPENDITURES Overview of Operating Expenditures by Object FY 2016-17 Planned Operating Expenditures by Object for 2016/17 $10,838,457 Employee Benefits 17% Supplies & Services 46% Salary & Wages 35% Capital Outlay Allowance 2% Capital Projects 0% Salary & Wages $3,832,962 Employee Benefits 1,829,010 Supplies & Services 4,939,884 Capital Projects 60,000 Capital Outlay Allowance 176,600 Total Operating Expenditures $10,838,457 Page -16 OPERATING EXPENDITURES Overview of Operating Expenditures Fiscal Year 2016-17 General Fund Expenditures by Object FY 2016/17 $8,870,246 Supplies and Services 35% Capital Projects 0% Capital Outlay Allowance 2% Salary and Wages 42% Employee Benefits 21% Salary and Wages Employee Benefits Supplies and Services Capital Projects Capital Outlay Allowance Total Operating Expenditures Page -17 $3,732,962 1,829,010 3,119,173 12,500 176,600 $8,870,246 OPERATING EXPENDITURES Summary of Department Expenditures Fiscal Year 2016-17' ..i 04�'aM�i ,Y'. d�FSe:I-"�kQui '.h."'vi1^ {'Y•(•Ct,T`" v3 X pppArtrimi Yost At DEPARTMENT,SIDIVISIQNS TOWN ADMINISTRATIVE SERVICES Administration 916,537 969,107 1,138,366 1,119,824 1,130,489 Legal Service 203,238 245,903 255,000 314,700 290,000 Legislative � " 87,512 33,525 51,500 45,455 74,750 Town HallF 163,149 237,328 252,600 212,411 192,600 subtotal%, ..3 � $ 1,370,436 $ 1,485,863 $ 1,697,466 $ 1,692,390 $ 1,687,839 NON DEPARTMENTAL Insurances and Govemmental Agreements 769,020 761,094 908,754 845,867 1,187,081 dousing o-:.:,': 11,117 10,890 33,774 32,120 33,126 Town Owned Housing 53,832 97,761 78,002 66,571 109,603 Belvedere Tibu onlLibraryAgencyl X : U 1,489,839 1,525,216 1,586,225 1,560,059 1,627,982 subtotal; r 3 t. $ 2,323,808 $ 2,394,961 $ 2,606,755 $ 2,504,617 $ 2,957,791 "+�\l Rl •nl U 1��"dX., t � h �y'�, S S,Y:S COMMUNIITY DEVELOPMENT Planning & Design Review " fi <. 488,049 479,119 532,384 521,669 567,454 Buildinginspectiori 584,786 653,448 621,650 595,810 614,166 Advance Marian i 62,613 95,000 35,000 22,000 48,000 subtotal>,,. , .u: str ! $ 1,135,448 $ 1,227,567 $ 1,189,034 $ 1,139,479 $ 1,229,620 P,OLICESERVICFS is Police Departments :' 2,868,837 2,856,766 3,081,963 2,971,597 3,214,358 Police,EOG/Facility h 55,567 55,564 62,600 72,137 64,600 abbtotaIRMR505 $ 2,924,404 $ 2,912,330 $ 3,144,563 $ 3,043,734 $ 3,278,958 PUBLIC WORKS & ENGINEERING Acfmthistritibri & Engineering 300,919 298,889 366,763 355,248 445,809 Streets Maintenance 442,494 428,666 489,121 484,030 505,039 ParksMaintenance �� 394,800 451,646 490,800 490,800 581,001 Street & Signal Ught System 37,659 32,604 40,100 40,100 40,100 Corporation Yard 95,101 87,146 93,700 93,700 95,800 Cypress Hollow ; _"`. 4 . 15,739 22,368 16,500 16,500 16,500 subtotal : 4 �r',.....� $ 1,286,712 $ 1,321,319 $ 1,496,984 $ 1,480,378 $ 1,684,248 TOTALS„ , ,. _ , , , ,.,.,, , . _" -' $ 9,040,808 $ 9,342,040 $ 10,134,802 $ 9,860,598 $ 10,838,457 Page -18 OPERATING EXPENDITURES. Summary of Funding Sources for Department Expenditures Fiscal Year 201647 ALL FUNDS 2f 2 General Fund $ 7,307,668 $ 7,490,805 $ 8,285,301 $ 8,063,348 $ 8,870,246 Employee Compensated Leave Reserve - - - - - Low&f oderatelncomeHousmg 11,117 10,890 33,774 32,120 33,126 ToUrnedF{ousing r,� i wn H� � ` � .;� 53,832 97,761 78,002 66,571 109,603 Belvedere Tiburon`UbraryAgency' 1,489,839 1,525,216 1,586,225 1,560,059 1,627,982 Long Rage Planning , s ,� a° r 62,613 95,000 35,000 22,000 48,000 Police COPSISLE 100,000 100,000 100,000 100,000 100,000 Cypress Holbw Fund 15,739 22,368 16,500 16,500 16,500 Measure A Parks - - - - 33,000 Totals F;_ , ... ti ` ��' $ 9,040,808 $ 9,342,040 $ 10,134,802 $ 9,860,598 $ 10,838,457 Page -19 OPERATING EXPENDITURES Summary of Expenditures by Object Fiscal Year 2016-17 E PPInd uvre Objec•. r N a° 'E 01 15 v�,e'3'ntiy� / le ii^�Y""i-eti9t' P t EXPENDITURES SALARY & WAGES ` $ 3,682,625 $ 3,831,669 $ 3,818,284 $ 3,769,798 $ 3,832,962 EMPLOYEE BENEFITS $ 1,376,238 $ 1,416,424 $ 1,650,016 $ 1,568,432 $ 1,829,010 SUPPLIES & SERVICES Department Supplies & Expanses 182,905 159,555 183,775 177,872 190,150 Conferences & Membership 36,764 33,038 68,300 46,318 66,550 Contractual Services ' 397,773 458,228 740,703 792,537 872,071 insurances2 284,939 298,864 345,582 331,610 346,483 Intergovernmental&Agency k 2,073,412 2,089,743 2,248,790 2,189,441 2,548,378 EquipmentSup plies&Maintenance 447,858 451,331 518,602 431,008 540,203 Utility & Comm jcation 219,132 216,597 211,000 204,524 215,900 Special Department Administrative 107,845 128,070 142,850 113,869 159,850 Allocated Costs x 0 300 300 300 300 Total Supplies & Services $ 3,750,628 $ 3,835,726 $ 4,459,902 $ 4,287,479 $ 4,939,884 CAPITAL OUTLAY EXPENSE' 53,717 34,204 10,000 3,500 10,000 CAPITALOUTLAYALLOWAN 177,600 $ 177,600 $ 176,600 $ 176,500 $ 176,600 CAPITAL PROJECT EXSES P p PENi � etrf r n x $ - $ 46,417 $ 20,000 $ 9,800 $ 50,000 TOTAL EXPENDITURES ,. `° < ;>} $ 9,040,808 $ 9,342,040 $ 10,134,802 $ 9,815,509 $ 10,838,457 Page -20 TOWN ADMINISTRATION Administrative Services Legal Services Legislative Support Town Hall Facility Town Administration is comprised of a series of support -related activities and functions. The activities are performed by the Town Manager, Town Attorney, Director of Administrative Services and other personnel. The Department has functioned over the past five years with approximately 6.4 FTE employees. In FY 2015-16 Town Attorney services changed from in-house to outside contract, and the entire Adminstratoin Department is now 'staffed with 5.71 FTE. The total proposed appropriation for Town Administration is $1,687,939. t`Administrative Services The division is responsible for management oversight of all departments; financial management of Town resources; debt and special assessment management; payroll, personnel and benefit administration; risk management; records management; elections; participation and oversight of inter -governmental relations that affect the Town; and coordination and direction of Town activities and service delivery systems to ensure that services are provided efficiently. egal Services The Town Attorney provides legal counsel and advice to Town Council and Town Staff; coordinates all legal representation of the Town should outside counsel be required; and prepares or reviews ordinances, contracts and agreements. Legislative Support This division provides funding for legislative activities and bodies including the Town Council, Planning Commission, Design Review Board, Heritage & Arts Commission and the Parks and Open Space Commission. Town Hall Facility This division consolidates all non-specific operational funding for the Town Hall. Expenses for building utilities and maintenance, insurance costs, and operating supplies are reflected here. x u Town Admmist rationv..'_ DEPARTMENT SUMMARY 2013/14 2014/15 2015/16 2015/16 2016/17 Actual Actual Adopted Estimated Proposed DEPARTMENT FUNDING General Fund 1,370,436 1,485,863 1,697,466 1,692,390 1,687,839 Total Department Funding $ 1,370,436 $ 1,485,863 $ 1,697,466 $ 1,692,390 $ 1,687,839 DIVISION FUNDING Administration 916,537 969,107 1,138,366 1,119,824 1,130,489 General Fund Total Administration $ 916,537 $ 969,107 $ 1,138,366 $ 1,119,824 $ 1,130,489 Legal Services 203,238 245,903 255,000 314,700 290,000 General Fund Total Legal Services $ 203,238 $ 245,903 $ 255,000 $ 314,700 $ 290,000 Town Hall Facility 163,149 237,328 252,600 212,411 192,600 General Fund Total Town Hall $ 163,149 $ 237,328 $ 252,600 $ 212,411 $ 192,600 Legislative 87,512 33,525 51,500 45,455 74,750 General Fund Total Legislative $ 87,512 $ 33,525 $ 51,500 $ 45,455 $ 74,750 Total Division Funding $ 1,370,436 $ 1,485,863 $ 1,697,466 $ 1,692,390 $ 1,687,839 Page -22 Town Administraiion� w y ALL DIVISIONS OBJECT SUMMARY 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015116 Estimated 2016117 Proposed EXPENDITURES SALARY & WAGES $ 706,180 $ 704,219 $ 642,545 $ 658,525 $ 633,259 EMPLOYEE BENEFITS 196,926 207,602 219,571 229,300 224,480 SUPPLIES & SERVICES Department Supplies & Expenses 127,729 86,460 120,200 113,692 125,200 Conferences & Memberships 17,505 22,063 31,000 23,512 29,250 Contractual Services 154,880 247,549 428,500 458,245 460,000 Equipment Supplies & Maintenance 68,372 95,328 100,600 70,821 65,600 Utility & Communication 40,810 36,415 46,200 39,524 46,200 Special Department Administrative 28,817 24,023 76,850 68,271 71,850 Total Supplies & Services 438,113 511,838 803,350 774,065 798,100 CAPITAL OUTLAY EXPENSE 1,217 34,204 5,000 3,500 5,000 CAPITAL OUTLAY ALLOWANCE 28,000 28,000 27,000 27,000 27,000 CAPITAL PROJECT EXPENSES - -- - - TOTAL EXPENDITURES $ 1,370,436 $ 1,485,863 $ 1,697,466 $ 1,692,390 $ 1,687,839 SOURCE OF FUNDING General Fund 1,370,436 1,485,863 1,697,466 1,692,390 1,687,839 TOTAL FUNDING $ 1,370,436 $ 1,485,863 $ 1,697,466 $ 1,692,390 $ 1,687,839 STAFFING LEVEL Town Manager 1.00 1.00 1.00 1.00 1.00 Town Attorney 0.75 0.75 - - - Director of Administrative Services 1,00 1.00 1.00 1.00 1.00 Information Technology Coordinator 1.00 - - - - Town Clerk 1.00 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 1.00 Office Assistant 0.50 1.00 1.00 0.91 0.91 Management Assistant 0.72 0.72 0.80 0.80 0.80 IT Desktop/Analyst Support 0.57 - - - - TOTAL STAFFING 6.54 6.47 5.80 5.71 5.71 Page -23 down Administration ,v ,a..0 .,...:. x ,`. ' t ., ADMINISTRATIVE SERVICES OBJECT SUMMARY 2013/14 2014/15 2015/16 2015116 2016/17 Actual Actual Adopted Estimated Proposed EXPENDITURES SALARY & WAGES $ 572,082 $ 583,408 $ 642,545 $ 658,525 $ 633,259 EMPLOYEE BENEFITS $ 161,530 $ 175,714 $ 219,571 $ 222,040 $ 224,480 SUPPLIES & SERVICES Department Supplies & Expenses 4,222 5,633 6,000 4,671 6,000 Conferences & Memberships 10,903 12,456 22,500 17,205 22,500 Contractual Services 131,902 159,764 173,500 151,012 170,000 Special Department Administrative 9,898 6,132 48,250 40,371 48,250 Total Supplies & Services $ 156,925 $ 183,985 $ 250,250 $ 213,259 $ 246,750 CAPITAL OUTLAY ALLOWANCE $ 26,000 $ 26,000 $ 26,000 $ 26,000 $ 26,000 TOTAL EXPENDITURES $ 916,537 $ 969,107 $ 1,138,366 $ 1,119,824 $ 1,130,489 Positions 5.70 5.70 5.70 5.70 5.70 TOTAL STAFFING 5.70 5.70 5.70 5.70 5.70 Page -24 Town dintnistatlon;�r ADMINIISTRATIVE SERVICES Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015116 Estimated 2016/17 Proposed SALARY 511100 Town Manager 214,800 215,127 222,376 211,571 196,224 511350 Administrative Services Director 127,831 131,182 136,494 136,239 139,429 511400 Town Clerk 84,304 87,501 90,528 91,286 93,427 511450 Information Technology Coordinator 36,172 - - - - 511700 Finance/HR Assistant (.8 FTE) 57,523 58,435 65,208 64,507 66,023 511550 Management Analyst 51,112 77,875 78,906 83,568 511600 Office Assistant (.9 FTE) 25,119 31,227 44,064 43,914 48,588 515100 Overtime 1,000 - 1,000 300 1,000 517100 Vacation Conversion 11,071 132 - 30,302 - 516990 Retention Bonus - 7,500 - - - 518100 Casual Hire 14,262 1,192 5,000 1,500 5,000 Total: EMPLOYEE BENEFITS $ 572,082 $ 583,408 $ 642,545 $ 658,525 $ 633,259 521100 Medical & Insurance 55,332 60,588 103,300 70,829 97,485 521200 Employee Accruing Fringe 11,496 16,679 - 21,261 15,000 522200 PERS - Employer Normal Cost 50,368 53,833 67,647 67,647 42,237 522250 PERS - Employer Unfunded Liability Pmt. - - - - 26,060 522550 PERS - Add'tl Payment Unfunded Liability - - - - 19,231 522300 PST 3.75% 3,195 3,066 2,445 2,560 2,476 522400 Other Retirement Benefits (GASB 45) 1.0% 17,847 28,279 30,262 30,262 6,323 522500 PERS - Add'tl Payment CatPERS Liability 9,728 - - - - 523100 FICA-Medicare 6,272 6,669 9,317 7,881 9,069 524100 Auto Allowance 7,292 6,600 6,600 6,600 6,600 524400 Relocation Expenses - - - 15,000 - Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 161,530 $ 175,714 $ 219,571 $ 222,040 $ 224,480 531050 Bank Charges & Fees 556 1,198 1,500 1,500 1,500 531060 Noticing & Publication 3,363 4,380 3,500 2,646 3,500 531140 Publications & Subscriptions 303 55 1,000 525 1,000 Subtotal: CONFERENCES & MEMBERSHIPS $ 4 222 $ 5,633 $ 6,000 $ 4,671 $ 6,000 532010 Conferences (Inc'Id ICMA), Meetings, Travel 261 2,925 7,500 4,500 7,500 532020 Employee DevelopmenUTraining/Retreat 362 166 3,000 2,000 3,000 532040 Memberships 10,280 9,365 12,000 10,705 12,000 Subtotal: $ 10,903 $ 12,456 $ 22,500 $ 17,205 $ 22,500 CONTRACTUAL SERVICES 533010 Contractual Services 62,611 12,509 16,000 8,736 16,000 533250 IT Consulting Services - 85,058 85,000 83,363 85,000 533020 Financial Audit 26,350 26,350 27,500 28,000 29,000 533060 Consulting Services 23,500 13,910 25,000 8,500 20,000 533200 Systems/Technical Support 19,441 21,937 20,000 22,413 20,000 Subtotal: $ 131,902 $ 159,764 $ 173,500 $ 151,012 $ 170,000 Page -25 TownAdministration _ ..... q«... ., b, ADMINISTRATIVE SERVICES Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015/16 Estimated 2016/17 Proposed SPECIAL DEPT. ADMINISTRATIVE 538010 Election 114 - 15,000 12,471 15,000 538030 Municipal Code Section Maintenance 2,024 2,280 5,000 3,563 5,000 538040 Newsletter Production & Mailing 660 836 750 750 750 538240 Records Management - 1,734 2,500 2,000 2,500 538900 Contingency Provision 7,100 1,282 25,000 21,587 25,000 Subtotal: $ 9,898 $ 6,132 $ 48,250 $ 40,371 $ 48,250 Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 156,925 $ 183,985 $ 250,250 $ 213,259 $ 246,750 559020 Technology Allowance 26,000 26,000 26,000 26,000 26,000 Total: $ 26,000 $ 26,000 $ 26,000 $ 26,000 $ 26,000 TOTAL DEPARTMENT $ 916,537 $ 969,107 $ 1,138,366 $ 1,119,824 $ 1,130,489 Page -26 Town Administration ; LEGAL SERVICES OBJECT SUMMARY 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015/16 Estimated 2016/17 Proposed EXPENDITURES SALARY & WAGES $ 134,098 $ 120,811 $ - $ - $ - EMPLOYEE BENEFITS $ 35,396 $ 31,888 $ - $ 7,260 $ - SUPPLIES & SERVICES Department Supplies & Expenses 6,967 3,759 - 150 Conferences & Memberships 2,799 660 - 57 - Contractual Services 22,978 87,785 255,000 307,233 290,000 Total Supplies & Services $ 32,744 $ 92,204 $ 255,000 $ 307,440 $ 290,000 CAPITAL OUTLAY ALLOWANCE $ 1,000 $ 1,000 $ - $ - $ - TOTAL EXPENDITURES $ 203,238 $ 245,903 $ 255,000 $ 314,700 $ 290,000 STAFFING LEVEL Positions 0.75 0.75 Contract Contract Contract TOTAL STAFFING 0.75 0.75 Contract Contract Contract Page -27 Page -28 LEGAL SERVICES Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015/16 Estimated 2016/17 Proposed SALARY 511200 Town Attorney (75%) 134,098 105,193 - - - 517100 Vacation Conversion - 15,618 - - - Total: EMPLOYEE BENEFITS $ 134,098 $ 120,811 $ 521100 Medical & Insurance 1,016 762 - - - 521200 Employee Accruing Fringe 8,557 6,582 - - - 522100 PERS-Employee (7%) - - - - - 522200 PERS-Town (11822%) 14,457 13,920 - - 522400 Other Retirement Benefits (GASB 45) 4.717% 4,024 6,454 - 7,260 - 522500 PERS Side Fund Repayment (1.717%) 2,303 - - - 523100 FICA -Medicare 2,039 1,862 - - - 524100 Auto Allowance 3,000 2,308 - - - Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 35,396 $ 31,888 $ - $ 7,260 $ - 531140 Publications & Subscriptions 6,967 3,759 - 150 Subtotal: CONFERENCES & MEMBERSHIPS $ 6,967 $ 3,759 $ - $ 150 $ - 532010 Conferences, Meetings & Travel 2,279 230 - 57 - 532040 Memberships 520 430 - - - Subtotal: CONTRACTUAL SERVICES $ 2,799 $ 660 $ - $ 57 $ - 533500 Contract - Town Attorney 1,502 25,730 175,000 229,466 210,000 533520 Litigation-ABAG PLAN 9,237 14,172 50,000 53,432 50,000 533530 Litigation -General 12,239 15,923 25,000 2,517 25,000 533590 Legal Settlements - 31,960 5,000 21,818 5,000 Subtotal: Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 22,978 32,744 $ 87,785 92,204 $ 255,000 255,000 $ 307,233 307,440 $ 290,000 290,000 559020 Technology Allowance 1,000 1,000 - - - Total: 1,000 1,000 - - - TOTAL DEPARTMENT $ 203,238 $ 245,903 $ 255,000 $ 314,700 $ 290,000 Page -28 Town Administration LEGISLATIVE SUPPORT OBJECT SUMMARY 2013/14 2014/15 2015/16 2015/16 2016/17 Actual Estimate Adopted Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Department Supplies & Expenses 80,856 21,287 28,000 25,655 58,000 Conferences & Memberships 3,803 8,947 8,500 6,250 6,750 Equipment Supplies & Maintenance- - 1,000 250 1,000 Special Department Administrative 1,853 2,291 13,000 12,300 8,000 Total Supplies & Services $ 86,512 $ 32,525 $ 50,500 $ 44,455 $ 73,750 CAPITAL OUTLAY ALLOWANCE $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 TOTAL EXPENDITURES $ 87,512 $ 33,525 $ 51,500 $ 45,455 $ 74,750 Page -29 Town.Administration t ' LEGISLATIVE SUPPORT Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015/16 Estimated 2016/17 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531130 Special Events, Awards, Functions 18,000 20,612 22,000 21,905 22,000 531130 Community Events (Summertime on Main) 60,979 - - - 20,000 531130 Downtown Holiday Lights - - - - 10,000 531150 Council/Commission Functions 1,776 348 5,500 3,500 5,500 531990 Department Expenses 101 327 500 250 500 Subtotal: CONFERENCES & MEMBERSHIPS $ 80,856 $ 21,287 $ 28,000 $ 25,655 $ 58,000 532010 Conferences, Meetings &Travel 1,498 3,335 5,500 3,500 3,500 532030 MCCMC Functions 1,155 4,545 2,000 1,500 2,000 532040 Memberships 1,150 1,067 1,000 1,250 1,250 Subtotal: $ 3,803 $ 8,947 $ 8,500 $ 6,250 $ 6,750 536010 Operating Supplies - - 1,000 250 1,000 Subtotal: $ - $ - $ 1,000 $ 250 $ 1,000 SPECIAL DEPT ADMINISTRATION 538510 Planning Commission 109 80 500 100 500 538520 Design Review Board - 19 250 100 250 538530 Parks, Open Space & Trails Commission 14 109 250 100 250 538540 Heritage & Arts Commission 1,730 2,083 2,000 2,000 2,000 538900 Contingency - - 10,000 10,000 5,000 Subtotal: Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 1,853 $ 86,512 $ 2,291 $ 32,525 $ 13,000 $ 50,500 $ 12,300 $ 44,455 $ 8,000 $ 73,750 559010 Capital Equipment Allowance 1,000 1,000 1,000 1,000 1,000 Total: $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 TOTAL DEPARTMENT $ 87,512 $ 33,525 $ 51,500 $ 45,455 $ 74,750 Page -30 iown.AdmInistra TOWN HALL FACILITY OBJECT SUMMARY 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015/16 Estimated 2016/17 Proposed EXPENDITURES SUPPLIES & SERVICES Department Supplies & Expenses 35,684 55,781 86,200 83,216 61,200 Equipment Supplies & Maintenance 68,372 95,328 99,600 70,571 64,600 Utility & Communication 40,810 36,415 46,200 39,524 46,200 Special Department Administrative 17,066 15,600 15,600 15,600 15,600 Allocated Costs Special Department Administrative 17,066 15,600 15,600 15,600 15,600 Total Supplies & Services $ 161,932 $ 203,124 $ 247,600 $ 208,911 $ 187,600 CAPITAL OUTLAY EXPENSE $ 1,217 $ 34,204 $ 5,000 $ 3,500 $ 5,000 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 163,149 $ 237,328 $ 252,600 $ 212,411 $ 192,600 STAFFING LEVEL Positions - - - - - TOTAL STAFFING - - - - Page -31 TownAdmmistratlon'' TOWN HALL FACILITY Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015/16 Adopted 2015/16 Estimated 2016/17 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 14,857 22,045 25,000 21,763 25,000 531080 Postage 4,600 14,458 10,000 7,368 10,000 531090 Printing & Reproduction 250 2,260 5,000 1,500 5,000 531120 Recruiting & Background 2,998 3,697 30,000 35,000 5,000 531130 Special Events, Awards, Functions 6,139 7,831 10,000 11,385 10,000 533070 Parking Lease 6,840 5,490 6,200 6,200 6,200 Subtotal: EQ SUPPLIES & MAINTENANCE $ 35,684 $ 55,781 $ 86,200 $ 83216 $ 61,200 536020 Equipment Maintenance 22,470 19,033 25,000 18,171 25,000 536030 Building/Facility Supplies 2,101 2,409 5,000 4,472 5,000 536060 Inspection & Testing 225 - 500 78 500 536070 Janitorial Services 12,480 12,120 15,000 12,500 15,000 536080 Landscape Grounds Materials 82 818 1,000 750 1,000 536100 Pest Control 395 376 600 600 600 536290 Misc. Facility Improvements 5,027 22,627 5,000 2,500 5,000 536280 Special Maintenance 24,457 1,488 2,500 1,500 2,500 536285 Dairy Knoll Maintenance 1,135 36,457 45,000 30,000 10,000 Subtotal: $ 68,372 $ 95,328 $ 99,600 $ 70,571 $ 64,600 UTILITY & COMMUNICATION 537100 Energy -PG&E 22,061 19,871 25,000 24,108 25,000 537200 Water-MMWD 298 1,304 1,200 176 1,200 537300 Telecommunications 18,451 15,240 20,000 15,240 20,000 Subtotal: SPECIAL DEPT. ADMINISTRATIVE $ 40,810 $ 36,415 $ 46,200 $ 39,524 $ 46,200 537700 MIDAS Network Charges $ 17,066 $ 15,600 $ 15,600 $ 15,600 $ 15,600 Subtotal Total Supplies & Services: CAPITAL OUTLAY EXPENSES $ 17,066 $ 161,932 $ 15,600 $ 203,124 $ 15,600 $ 247,600 $ 15,600 $ 208,911 $ 15,600 $ 187,600 543030 Office Furniture/Equipment 1,217 34,204 5,000 3,500 5,000 Total: $ 1,217 $ 34,204 $ 5,000 $ 3,500 $ 5,000 TOTAL DEPARTMENT $ 163,149 $ 237,328 $ 252,600 $ 212,411 $ 192,600 Page -32 COMMUNITY DEVELOPMENT Planning & Design Review Advance Planning Building Inspection The Community Development Department is responsible for managing the planning, development and implementation of the overall community goals in accordance with the General Plan, Zoning Ordinance, Municipal Codes, Building Codes, and Town Council policies. The total proposed appropriation for the Community Development Department is $1,229,620, primarily with resources of the General Fund. Staffing of the Department totals eight employees; four in Planning Division and four in Building Division. Planning & Design Review The Planning Division is responsible for managing the physical development of the Town in an orderly manner, in accordance with the General Plan, Zoning Ordinance, Municipal Code, Hillside Design Guidelines, Downtown Design Handbook, and Town Council policies. The Division reviews and issues planning and zoning permits, tree permits, sign permits, and well permits, among others, and performs code enforcement functions for areas under its regulatory purview. Advance Planning The Advance Planning Division is responsible for maintaining a comprehensive up-to-date General Plan, as well as conducting studies and producing long-range plans and documents such as the Climate Action Plan, Open Space Resource Management Plan, Recreation Needs Assessment, McGegney Green Management Policy, Bicycle & Pedestrian Master Plan, and Local Hazard Mitigation Plan. Building Inspection The Building Inspection Division ensures that construction in the Town is compliant with adopted construction codes, in conformance with accepted building practices, and conforms to the Town's adopted policies and ordinances. The Division issues permits, conducts regular permit inspections, performs plan check reviews for construction applications, conducts residential resale inspections, and performs code enforcement functions for areas under its regulatory purview. 4-i DEPARTMENT SUMMARY 2013/14 2014/15 2015/16 2015/16 2016/17 Actual Actual Budget Estimate Proposed DEPARTMENT FUNDING General Fund 1,072,835 1,132,567 1,154,034 1,117,479 1,181,620 Employee Compensated Leave Reserve - - - - PERS Surplus Asset Fund - - - - Long Range Planning Fund 62,613 95,000 35,000 22,000 48,000 Total Department Funding $ 1,135,448 $ 1,227,567 $ 1,189,034 $ 1,139,479 $ 1,229,620 DIVISION FUNDING Planning & Design Review General Fund 488,049 479,119 532,384 521,669 567,454 Employee Compensated Leave - - - - PERS Surplus Asset Fund - - - - Total Planning & Design Review $ 488,049 $ 479,119 $ 532,384 $ 521,669 $ 567,454 Building Inspection General Fund 584,786 653,448 621,650 595,810 614,166 PERS Surplus Asset Fund - - - - - Total Building Inspection $ 584,786 $ 653,448 $ 621,650 $ 595,810 $ 614,166 Advance Planning Long Range Planning Fund 62,613 95,000 35,000 22,000 48,000 PERS Surplus Asset Fund - - - Total Advance Planning $ 62,613 $ 95,000 $ 35,000 $ 22,000 $ 48,000 Total Division Funding $ 1,135,448 $ 1,227,567 $ 1,189,034 $ 1,139,479 $ 1,229,620 Page -34 Page 35 ALL DIVISIONS OBJECT SUMMARY 2013/14 Actual 2014/15 Actual 2015/16 Budget 2015/16 Estimate 2016/17 Proposed EXPENDITURES SALARY & WAGES $ 707,541 $ 797,937 $ 759,682 $ 709,792 $ 730,298 EMPLOYEE BENEFITS $ 223,204 $ 210,863 $ 256,402 $ 256,222 $ 298,372 SUPPLIES & SERVICES Department Supplies & Expenses $ 9,532 $ 12,874 $ 8,000 $ 6,849 $ 8,000 Conferences & Memberships $ 5,076 $ 2,867 $ 14,200 $ 10,039 $ 14,200 Contractual Services $ 88,001 $ 77,644 $ 60,000 $ 85,167 $ 65,000 Equipment Supplies & Maintenance $ 6,794 $ 5,995 $ 9,750 $ 7,711 $ 9,750 Special Department Administrative $ 74,300 $ 98,387 $ 60,000 $ 42,799 $ 83,000 Total Supplies & Services $ 183,703 $ 197,767 $ 151,950 $ 152,565 $ 179,950 CAPITAL OUTLAY ALLOWANCE $ 21,000 $ 21,000 $ 21,000 $ 20,900 $ 21,000 DEBT SERVICE EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 1,135,448 $ 1,227,567 $ 1,189,034 $ 1,139,479 $ 1,229,620 SOURCE OF FUNDING General Fund 1,072,835 1,132,567 1,154,034 1,117,479 1,181,620 Long Range Planning Fund 62,613 95,000 35,000 22,000 48,000 TOTAL FUNDING $ 1,135,448 $ 1,227,567 $ 1,189,034 $ 1,139,479 $ 1,229,620 STAFFING LEVEL Community Development Director 1.00 1.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00 Advance Planner - - - - - Associate Planner - - 1.00 1.00 1.00 Assistant Planner 1.00 1.00 - - - Planning Secretary 1.00 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.00 1.00 1.00 Permits Clerk 1.00 1.00 - 1.00 1.00 Permit Technician 1.00 1.00 2.00 1.00 1.00 Building Permit Technician - - - - - Records Management Technician- - - - Records Management Coordinator- - - - TOTAL STAFFING 8.00 8.00 8.00 8.00 8.00 Page 35 Q15 i9l �YIC3 ! F 4 `R�.�. PLANNING & DESIGN REVIEW OBJECT SUMMARY 2013/14 Actual 2014/15 Actual 2015/16 Budget 2015/16 Estimate 2016/17 Proposed EXPENDITURES SALARY & WAGES $ 338,285 $ 339,904 $ 367,982 $ 360,370 $ 377,136 EMPLOYEE BENEFITS $ 119,197 $ 120,220 $ 132,152 $ 132,461 $ 153,068 SUPPLIES & SERVICES Department Supplies & Expenses 6,306 7,800 7,500 6,349 7,500 Conferences & Memberships 2,627 1,520 7,200 5,039 7,200 Contractual Services 14,747 2,847 10,000 10,000 15,000 Insurances- - - - - Intergovernmental & Agency Equipment Supplies & Maintenance 787 728 1,450 1,450 1,450 Utility & Communication -- - - - Special Department Administrative - - - - - Allocated Costs - - - - - Total Supplies & Services $ 24,467 $ 12,895 $ 26,150 $ 22,838 $ 31,150 CAPITAL OUTLAY EXPENSE $ - $ - $ - $ - $ - CAPITAL OUTLAY ALLOWANCE $ 6,100 $ 6,100 $ 6,100 $ 6,000 $ 6,100 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - DEBT SERVICE EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 488,049 $ 479,119 $ 532,384 $ 521,669 $ 567,454 STAFFING LEVEL Positions 4.00 4.00 4.00 4.00 4.00 TOTAL STAFFING 4.00 4.00 4.00 4.00 4.00 Page 36 unlitlPPM n PLANNING & DESIGN REVIEW Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015116 Budget 2015116 Estimate 2016/17 Proposed SALARY 512100 Director of Community Development 129,459 132,828 138,204 138,008 141,244 512200 Planning Manager 88,587 92,167 99,504 98,367 101,422 512300 Associate Planner 72,684 70,559 74,934 512400 Assistant Planner 58,730 62,324 - - - 512600 Community Development Aide 53,332 41,495 48,590 47,586 50,536 515100 Overtime - - - - - 517100 Vacation Conversion - - - - 518100 Casual Hire (DRB/PC Minutes) 8,177 11,090 9,000 5,850 9,000 Total: EMPLOYEE BENEFITS $ 338,285 $ 339,904 $ 367,982 $ 360,370 $ 377,136 521100 Medical& Insurance 50,201 50,161 71,040 54,016 78,800 521200 Employee Accruing Fringe 13,973 13,477 12,886 - 522200 PERS-Employer Normal Cost 32,928 34,078 37,174 41,685 27,243 522250 PERS-Employer Unfunded Liability Pmt. 20,848 522550 PERS-Add'tl Unfunded Liability Pmt. 15,385 522400 Other Retirement Benefits (GASB 45) 1.0% 9,846 15,926 16,933 16,933 3,681 522500 Repayment - CaIPERS Side Fund (1.71 %) 5,635 - - - - 523100 FICA -Medicare 4,814 4,778 5,205 5,141 5,311 534050 Unemployment Insurance - - - - 524100 Auto Allowance 1,800 1,800 1,800 1,800 1,800 Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 119,197 $ 120,220 $ 132,152 $ 132,461 $ 153,068 531060 Noticing & Publication 5,691 7,642 7,000 5,849 7,000 531140 Publications & Subscriptions 615 158 500 500 500 Subtotal: CONFERENCES & MEMBERSHIPS $ 6,306 $ 7,800 $ 7,500 $ 6,349 $ 7,500 532010 Conferences, Meetings & Travel 1,979 787 2,500 1,923 2,500 532020 Employee DevelopmentlTraining 100 175 3,500 2,000 3,500 532040 Memberships 548 558 1,200 1,116 1,200 Subtotal: CONTRACTUAL SERVICES $ 2,627 $ 1,520 $ 7,200 $ 5,039 $ 7,200 533010 Contractual Services ($5K Survey) 14,747 2,847 10,000 10,000 15,000 Subtotal: EQ SUPPLIES & MAINTENANCE $ 14,747 $ 2,847 $ 10,000 $ 10,000 $ 15,000 536050 Fuel & Oil 740 625 950 950 950 536250 Vehicle Maintenance 47 103 500 500 500 Subtotal: $ 787 $ 728 $ 1,450 $ 1,450 $ 1,450 Total Supplies & Services: $ 24,467 $ 12,895 $ 26,150 $ 22,838 $ 31,150 Page 37 v-llt gmk�r:V3 &'?mak&+� i3Y`c.k�+.s.�Fw��'Cs2hA�Yge,...':. PLANNING & DESIGN REVIEW Acct No. Account Description 2013/14 Actual 2014/15 Actual 2015/16 Budget 2015/16 Estimate 2016/17 Proposed CAPITAL OUTLAY ALLOWANCE 559010 Capital Equipment Allowance 2,000 2,000 2,000 2,000 2,000 559020 Technology Allowance 4,100 4,100 4,100 4,000 4,100 Total: $ 6,100 $ 6,100 $ 6,100 $ 6,000 $ 6,100 TOTAL DEPARTMENT $ 488,049 $ 479,119 $ 532,384 $ 521,669 $ 567,454 Page 38