Loading...
HomeMy WebLinkAboutAgr 2006-03-02 (Ralph Anderson) AGREEMENT FOR PROFESSIONAL SERVICES EXECUTIVE RECRUITER SERVICES THIS AGREEMENT, made and entered this 1 st day of March, 2006, by and between the TOWN OF TIBURON, a political subdivision of the State of Cali fomi a, hereinafter called "Town," and RALPH ANDERSEN & ASSOCIATES, hereinafter referred to as "Consultant," RECIT ALS A. The Town's Town Manager has submitted his resignation. The Town desires to retain a qualified and competent manager to fill this vacancy, with strong technical skills and exceptional interpersonal and managerial abilities. B. The Consultant has a long record of successfully recruiting candidates for local government executive, including many City/Town Managers. Consultant has submitted a proposal, dated February 27,2006, for recruiting a new Town Manager for the Town, as set forth in Exhibit A, which is attached hereto and incorporated herein by reference. The parties wish to contract for the provision of services as described in this Agreement. AGREEMENT 1. Scope of Consultant Services. Consultant shall perform the services described in Exhibit A ("Services"). 2. Compensation. Town agrees to pay Consultant $19,750 for professional services and up to $8,000 for expenses, as set forth in Exhibit A. Consultant's total compensation for the Services shall not exceed $27,750, without prior Town approval of an amendment to this agreement. The Consultant shall submit a monthly invoice for payment and Town shall make payment within 30 days of receipt of invoice. Notwithstanding the foregoing, fifty percent of the professional services fee ($9,875) shall be due and payable only upon completion of the Services and shall not be invoiced before that time. 3. Standard of Work: Indemnitv. Consultant shall perform the services in a skillful and professional manner compatible with the usual, customary standard of Consultant's profession. Consultant shall indemnify, defend and hold Town harmless from and against claims, liabilities, suits, loss, cost, expense and damages to the extent caused by a negligent act or omission of Consultant's in the performance of the Services pursuant to this Agreement. 4. Consultant as Independent Contractor. Consultant (including its agents and employees) is not an agent or employee of the Town but is an independent contractor not subject to the direction and control of the Town. Without limiting the foregoing, Consultant shall maintain complete control of its operations and personnel and shall be solely liable and EXECUTIVE RECRUITER SERVICES - TOWN MANAGER 1 responsible to pay all required salaries, wages, expenses, taxes and other obligations, including, but not limited to, withholding and Social Security. 5. Attendance at Hearings. If requested by the Town Director of Administrative Services, Consultant shall appear at Councilor other hearings that pertain to the Services. 6. Audit of Books and Records. Town may, in its sole discretion, undertake an independent audit and/or evaluation of the Consultant's records and accounts of expenditures and program activities at its own expense. Consultant shall furnish all items necessary in the Town's discretion to complete said audit and/or evaluation subject to restrictions on confidentiality limited to expenditure or receipt of program funds, and program quality. 7. Insurance. Consultant shall maintain insurance as set forth below. Town shall be added as an additional insured to all required insurance policies. The limits set forth below are not intended to operate as a limit to Consultant's liability under Sections 3 and 4 of this Agreement. A. Comprehensive General Liability: Combined single limit of $1,000,000 for each single occurrence and $2,000,000 annual aggregate. B. Comprehensive Automobile Liability: (1) For bodily injury, $100,000 per person and $300,000 per accident; and (2) for damage to property, $50,000. 8. Ownership of Documents: Re-Use: Indemnity. For the purpose of this Agreement, "Documents" shall include text copy, graphics, code, disks, diskettes, CDs, and other written or electronic communications or data. All Documents, including drawings and specifications prepared by Consultant pursuant to this Agreement shall be the property of Town. Town acknowledges that said Documents are prepared for use only in connection with the Project described in Exhibit A. Consultant makes no representation that said Documents are suitable for re-use on any other proj ect or on any expansion of the Project. Any such re-use by Town without specific written approval by Consultant shall be at Town's sole risk. Town shall indemnify and hold Consultant harmless from all claims, losses, damages and expenses, including attorneys fees, that may arise from Town's unauthorized re-use of said Documents for another project or for any expansion of the Project. 9. Stop Work Order. Town may at any time, by written notice to Consultant ("Stop Work Order"), require Consultant to stop or suspend performance of the Services, in whole or in part, for a period of up to ninety days after such notice is delivered to Consultant. Upon receipt of the Stop Work Order, Consultant shall immediately comply therewith and take all reasonable steps to minimize the incurrence of costs allocable to the Services covered by the Stop Work Order during the period of work stoppage. Within ninety days of the delivery of the Stop Work Order, or such later time as may be agreed to by the parties, Town shall either cancel the Stop Work Order or terminate this Agreement as provided in Paragraph 13. Consultant shall resume work upon the cancellation of the Stop Work Order. To the extent that the Stop Work Order results in a documentable increase in the cost of performing the EXECUTIVE RECRUITER SERVICES- TOWN MANAGER 2 Services or the time required for such performance, Consultant shall receive an equitable adjustment in compensation or an extension of time for performance, as appropriate. 10. Delinquencv. In the event that a proper invoice remains unpaid for more than 45 days after submittal, Consultant may commence to charge interest of the unpaid amounts at the lesser of 1.50/0 per month or the maximum rate allowed under applicable usury laws. In addition, Consultant may suspend the performance of the Services after giving Town 10 days notice of its intent to do so. In the event of such suspension, the Base Fee shall be increased to include Consultant's reasonable costs of suspending and restarting the Services. 11. Termination of Contract. It is expressly understood that either party shall have the right to terminate this agreement within five (5) days written notice to the other party. In such event, Consultant shall deliver to the Town copies of all finished and unfinished surveys, studies, documents, computer disks, and/or reports pertaining to the contract, and Consultant shall be entitled to receive just and equitable compensation equal to her hourly rate of $60/hour for any satisfactory work completed as determined by the Town. 12. Discrimination. In the performance of the terms of this Agreement, Consultant shall not engage in nor permit others he may employ to engage in discrimination in the employment of such persons based on race, color, religion, sex, sexual preference, age, or handicapped conditions. 13. Miscellaneous. A. Other Contract Provisions. To the extent that there are any inconsistencies with prior correspondence between the parties and the provisions of this Agreement, the latter shall prevail. B. Governing Law: venue. The laws of the State of California shall govern this Agreement. In the event that a dispute arises under this agreement, Marin County shall be the proper venue for any judicial resolution of said dispute. C. Severability. If any provision of this Agreement is found to be invalid or unenforceable, the validity and enforceability of the remaining portions shall not be affected unless the effect thereof would materially change the economic burden on either party. D. Successors in Interest Assignment. This Agreement shall be binding on the assigns and successors in interest to both parties. Neither party may assign their obligations under this Agreement without the written consent of the other party. E. Entire Agreement Amendment. This Agreement represents the entire Agreement between the parties. This Agreement may only be amended in writing. EXECUTIVE RECRUITER SERVICES - TOWN MANAGER 3 IN WITNESS WHEREOF the parties hereto have caused their duly authorized representatives to execute this Agreement the day and year above written. CONSULTANT Ralph Andersen & Associates TOWN OF TIBURON d6~~~ Heather Renschler, President APPROVED AS TO FORM: d~ /~~- b ./ Ann R. Danforth, Town Attorney EXECUTIVE RECRUITER SERVICES- TOWN MANAGER 4 EXHIBIT NO. A . .. rIlIie rcomnoJj^ .... rlIifJilrtJn."::i r ,l~ \ ~~ I \lll I' I I I (!) , <: ',\ ~(le f~\ J ~ ",1'~\I'I':'o.....llrI1.' (,' fi~ \ II , , 1~ .-,1' (I ~ JI II ~~} ~)!; ,\ 'I' 1,llr~" '~,~I j'))~ tl I~l' ~ ~1 j 1')\ {")J; '"" I I H' ,,:...., \ I ~'~Il ,,-'" ...~.,..( 'I j "I f~/\~ ,!,-,~Ir ,\ c>>:~'\' <,,"_Ff;~l\ ",'!,"~ '~1~ '~\I<J'./1i":};,""}:lltt~ City Manager February 27, 2006 Recruitment Services provided by Ralph Andersen & Associates (~ Ralph Andersen t1 &Associates February 27, 2006 Mayor Paul Smith and Members of the Town Council Town of Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, California 94920 Dear Mayor Smith and Members of the Town Council: Ralph Andersen & Associates is pleased to submit this Proposal to conduct an executive search for a new Town Manager for the Town of Tiburon We would be pleased to work with the Town of Tiburon on this important assignment and look forward to further refinement of this work plan to suit the Town's specific needs. We enjoyed our recent experience in the immediate area hav- ing recently done work with Tiburon's neighbor -- the City of Belvedere. We recruited the cur- rent City Manager (George Rodericks) that replaced long-tenured manager Ed San Diego and also assisted on recent outreach done for the Director of Planning recruitment. Ralph Andersen & Associates Ralph Andersen & Associates has been providing practical, responsive executive search and management consulting services to the local public sector and related industries since 1972. With each new assignment, we earn our reputation as the nation's premier local government consulting organization. Ralph Andersen & Associates serves a nationwide clientele through its Corporate Office in the Sacramento (Rocklin), California area. Other areas served by the firm and our network of profes- sionals include: . Incline VillagelReno, Nevada . Phoenix/Tucson, Arizona . San Francisco, California A multi-disciplined, full-service local government consulting organization, Ralph Andersen & Associates is dedicated to helping our clients improve operating efficiency and organizational ef- fectiveness. Our staff of professionals and support staff include acknowledged leaders in their respective fields. Supplementing their extensive consulting backgrounds, our staff have personal, hands-on executive experience in the operation of public agencies and private businesses. A Tradition of Excellence Since 1972 51<(}() ,\'lan{ord Ranch NiJad SlIIr.: .j /0. I<ocklm Cah/omia 95765 Phone: Y /6630--I90(J Fay: 916 630--19 f ! Weh"ite w..l'w'ralpJumdel'sen.coli.' Town o/Tiburon Page 2 The major services of the firm are briefly profiled below. Executive Search The quality of an organization's leadership is the single most important determinate of its success. The executive search consultants of Ralph Andersen & Associates are adept at helping clients identify and select the right person for the right job at the right time. Our thorough search process begins with a careful assessment of the client's needs, proceeds through an extensive recruitment program, and concludes with the referral of a top qual- ity candidate field. Municipal Consulting Our clients use the results of our management studies to make a multitude of day-to-day operating and financial decisions. They do so with the confidence that the analysis is thorough, the results are accurate and the recommendations are technically sound. As- signments include a full range of organization and management evaluations, productivity improvement studies, fiscal and economic impact assessments, revenue enhancement programs and systems and procedures reviews. Our Understanding of the Project The successful search process relies heavily on person-to-person contact to identify outstanding potential candidates and, in the evaluation phase, to gain a complete understanding of the back- ground, experience, and management style of the top candidates. The executive recruitment techniques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than 34 years. We feel that the key elements of the search process, which can be tailored to fit the specific needs of the Town of Tiburon, should include: . Developing a comprehensive position profile based upon information obtained in meet- ings with the Mayor and Town Council. Also, and if desired by the Town Council, (strongly recommended by Ralph Andersen & Associates),an introductory meeting with the Town's key staff and department heads would also be conducted. If desired by the Town Council, we will also work cooperatively with the outgoing Town Manager, Alex McIntyre, if desired by the Town Council. . Reviewing current compensation and recommending changes based upon market and competitive conditions. . Extensive personal outreach, in-person and via telephone, to qualified candidates within California, specifically focused potential candidates that may be in close proximity to the Town of Tiburon. Town ofTiburon Page 3 . A marketing strategy that uses selected advertising to supplement the extensive candidate identification process, uses the Internet, and uses professional contacts throughout Cali- fornia. Additionally, with the reputation of Ralph Andersen & Associates, candidates from across the nation, some with prior California experience, may also apply for this outstanding career opportunity. . A screening process that narrows the field of candidates to those that most closely match the needs of the Town and is based on extensive reference checks and telephone inter- views with the top candidates. . Delivering a product in the form of a search report that recommends the top group of candidates and provides the decision-makers with detailed information about their back- grounds and experience. . Assistance during the interview and the selection process and in the negotiation of a compensation package. A full listing of recruitment projects conducted by Ms. Heather Renschler, Project Director, is available on-line at www.ralphandersen.com. We are familiar with the San Francisco Bay Area and continue to have recruitment and consult- ing assignments in the region. The following clients have been under the direction of Ms. Heather Renschler: . City of Belvedere City Manager - Appointed by the City Council Director of Planning - Appointed by the City Manager . City of Healdsburg Community Services Director - Recently completed . City of Petaluma City Manager and other key positions - Long-tenured client relationship . City and County of San Francisco Chief Probation Officer (Juvenile) - Mayoral Appointment Chief Probation Officer (Adult) - Under the direction of the Courts (On Hold) Director of Public Works - Reports to CAO with Mayoral Approval . San Francisco International Airport Deputy Director of Revenue - Reports to CFO Town ofTiburon Page 4 Specifically related to city management, Ms. Renschler has been Project Director for the follow- ing recent California city manager searches: . City of Belvedere (sample attached) . City of Calabasas . City of Ceres (recent appointment - February 2006) . City of Folsom (current assignment) . City of Kingsburg . City of Petaluma In addition, Ms. Renschler has been Project Director for city manager recruitments for the fol- lowing clients: . City of Craig, Colorado . City of Sedona, Arizona (partial search) . City of West Jordan, Utah Project Staffing The reputation of the search firm and personal commitment of the recruiters define the difference between the success and failure of any given recruitment. Ralph Andersen & Associates' search professionals are acknowledged leaders in the field and possess a broad range of skills and ex- perience in the areas of local government management, executive search, and related disciplines. Only senior members of Ralph Andersen & Associates are assigned to lead search assignments, ensuring that their broad experience and knowledge of the industry is brought to bear on our cli- ents' behalf. The Town of Tiburon will have Ms. Heather Renschler, President/CEO of Ralph Andersen & Associates, as the Project Director on this very important search assignment. Additionally, on various aspects of the search, Ms. Renschler will have the assistance of two senior executives to assist, as needed. Both Mr. 1. Thomas Bacchetti and Mr. John Goss may assist on candidate iden- tification and outreach. Additionally, their services may be used to conduct reference calls on top candidates. Ms. Renschler will conduct all personal interviews on candidates that will be pre- sented to the Town Council. . Ms. Heather Renschler - Ms. Renschler has been with Ralph Andersen & Associates for more than 20 years and is now the firm's Chief Executive Officer. Ms. Renschler has overseen the recruitment practice of Ralph Andersen & Associates for the last eight years and as a result, is often involved with recruitments on a national scale and those of a highly sensitive and critical nature. Her involvement in recruitments is as the Project Di- rector, many times at the specific request of public sector clients. She is experienced at Town ofTiburon Page 5 working with city councils, boards, staff members, and selection committees in the re- cruitment and selection process. Her network of contacts and potential candidates is ex- tensive not only within California but also on a national scale. Prior to joining Ralph An- dersen & Associates, Ms. Renschler had private sector experience working with firms in the areas of construction management, health care and public accounting. Ms. Renschler attended the University of Toledo and majored in Accounting and Journalism. She ob- tained her Bachelor's degree in public administration from the University of San Fran- CISCO. . Mr. J. Thomas Bacchetti, Senior Associate - Based in San Francisco, Mr. Bacchetti is part of Ralph Andersen & Associates professional network and a Senior Associate, spe- cializing in both search and consulting assignments. He has over 35 years of experience in leading institutions in both the private and public sectors. He has served as Executive Director of the Atlanta and Colorado Symphonies, the Tennessee Arts Commission and the "Lively Arts at Stanford" University program. Before his association with Ralph An- dersen & Associates, he most recently served as "Interim General Manager" of the Sunset Community & Cultural Center in Carmel, California - facilitating the Center's transition from public to private, nonprofit management. He then served as Acting Executive Direc- tor of the private, nonprofit, Sunset Cultural Center, Inc., while he, in association with Ralph Andersen & Associates, led the search for the Center's first Executive Director. Mr. Bacchetti earned a Bachelor of Arts degree from Colgate University and did post- graduate work at Stanford University. . Mr. John Goss, Senior Associate - Mr. Goss is a former city manager of Alameda and Chula Vista, General Services Director for the City of Oakland, and Assistant County Administrator, San Bernardino County. With over 40 years of local government experi- ence, he has experience in every facet of city government, and, in particular, facilities maintenance management. Mr. Goss earned his Bachelor's degree from Bachelor of Arts in Policy Economy from Fresno State and a Masters of Public Administration from the University of Southern California. . Paraprofessional and Support Staff based in the Sacramento Office will provide ad- ministrative support to the Search Team on recruitment assignments. These staff are: . Ms. Diana Haussmann . Ms. Teresa Heple . Ms. Tiffany Taylor . Ms. Diana Lee Project Timing and Cost If retained by the Town, Ralph Andersen & Associates would complete the search within 60 to 75 days (or less) from the execution of the agreement between the Town of Tiburon and Ralph Andersen & Associates. Negotiation with the top candidate will take an additional week or two after finalist interviews. The search effort for a new Town Manager will be conducted in California, with a focus North- ern California and the Central Valley. The professional services fee to perform this search will be Town ofTiburon Page 6 a fixed fee of $19,750 for professional services. Expenses will not exceed $8,000. Expenses in- clude such items as advertisements, travel, clerical, research, printing and binding, postage and delivery, verifications and Internet and LexisINexis searches on the top three (3) candidates, and long-distance telephone charges. Expenses will be billed based on actual incurred costs. Total cost to the Town of Tiburon for both professional services and expenses will not exceed $27,750 for a California based search. Ralph Andersen & Associates will bill the Town of Tibu- ron monthly. Progress payments for professional services and expense reimbursement will be due upon receipt. The Town will be responsible for all candidate expenses related to on-site in- terviews. Search Work Plan This section describes the usual steps in the search for a new Town Manager for the Town of Tiburon. The Search Team will be under the direction of Ms. Heather Renschler, Project Direc- tor. Task 1 - Review Project Management Approach The key Search Consultant, Ms. Heather Renschler, will meet with the Mayor and Town Council and others as appropriate to discuss the project management for the search. The discussion will include a review of the work plan, confirmation of timing, and communication methods. Task 2 ~ Develop Position Profile The position profile for the Town Manager is the guide for the entire search process. Please refer to the attached sample submitted with this ProposaL The development of the profile includes the collection of technical information and recruitment criteria. Technical Information The Search Consultant, Ms. Renschler, will meet with the Mayor and Town Council to gain an understanding of the experience and professional background requirements de- sired in the Town Manager. These meetings will also help'the search consultant gain an understanding of the work environment and the issues facing the Town ofTiburon. Recruitment Criteria The recruitment criteria are those personal and professional characteristics and experi- ences desired in the Town Manager. The criteria should reflect the goals and priorities of the Town of Tiburon. The search consultant will meet with key staff in the Town, and others as appropriate, to facilitate the identification and articulation of that criteria. Subsequent to the development and adoption of the candidate profile, the technical in- formation and recruitment criteria will be documented in an information brochure pre- pared by the search consultant. The brochure will be reviewed by the Mayor and Town Council in draft format, revised as appropriate, and published for use throughout the search. Town ofTiburon Page 7 Task 3 - Outreach and Recruiting This task is among the most important of the entire search. It is the focus of the activities of the search consultant and includes specific outreach and recruiting activities briefly described below. Outreach An accelerated outreach and advertising campaign will be developed. It will include the placement of ads in publications such as the International City/County Management As- sociation (ICMA), Western City Magazine, Jobs Available, and other professional publi- cations. Specific Internet sites related to government will be used, including Careers In Government, as a method of extending the specific outreach in a short period of time. Additionally, the advertisement and the full text of the position profile (the recruitment brochure) will be placed on Ralph Andersen & Associates' home page on the World Wide Web (Internet), which is accessed by a large number of qualified candidates. This method of outreach to potential applicants provides a confidential source that is moni- tored by many key level executives on an on-going basis. Candidate Identification Ralph Andersen & Associates will use their extensive contacts to focus the recruiting ef- fort. In making these contacts, the Search Team will target those individuals who meet the criteria set by the Mayor and Town Council. Each of the candidates identified through the recruiting efforts will be sent an information brochure. Candidates will also be con- tacted directly to discuss the position and to solicit their interest in being considered. Both the outreach and recruiting activities will result in applications and resumes from in- terested candidates. As they are received, resumes will be acknowledged and candidates will be advised of the general timing of the search process. The following tasks involve the actual selection process, once all resumes have been received. Task 4 - Candidate Evaluation This task will be conducted following the application closing date. It includes the following spe- cific activities: Screening All of the applications will be carefully reviewed. Those that meet the recruitment criteria and minimum qualifications will be identified and subject to a more detailed evaluation. This evaluation will include consideration of such factors as professional experience, and size and complexity of the candidate's current organization as compared to the candidate profile. Preliminary Reference Review The Search Team will conduct preliminary reference reviews for those candidates identi- fied as the most qualified as a result of the screening process. Direct contact will be made Town ofTiburon Page 8 with a limited number of references to learn more about the candidates' experience, past performance, and management style. Conduct Interviews A member of the Search Team will conduct interviews with the top group of candidates identified through the screening and preliminary reference review processes. The inter- views are extensive and designed to gain additional information about the candidates' ex- perience, management style, and "fit" with the recruitment criteria. The screening portion of the candidate evaluation process typically reduces a field of ap- plicants to approximately eight (8) to ten (10) individuals. Those individuals will be re- viewed with the Mayor and Town Council prior to proceeding with the individual inter- VIews. Task 5 - Search Report After completing Task 4, Ms. Renschler will meet with the Mayor and Town Council to review the search report on the top candidates. The report divides all of the candidates into four groups including 1) the top group of candidates that are recommended to be interviewed in-person by the Mayor and Town Council; 2) a backup group to the first group~ 3) no further consideration group; and 4) lacks minimum qualifications. The search report will include candidate resumes. The results of preliminary reference reviews and interviews will be reviewed with the Mayor and T own Council. The results of the Search Report will be a confirmed group of finalist candidates (typically 4-6) that the Mayor and Town Council will interview in-person. Task 6 - Selection The final selection process will vary depending upon the desires of the Mayor and Town Coun- cil. The typical services provided by Ralph Andersen & Associates in the selection process are described briefly below: . The Project Director, Ms. Renschler, will coordinate the selection process for the finalist group of candidates. This includes handling the logistical matters with candidates and with the Town. . The support staff of Ralph Andersen & Associates will prepare an interview booklet that includes the resumes and candidate report (with interview comments, reference checks and other relevant information about the candidates). In addition, the booklet will contain suggested questions and areas for discussion based upon the recruitment criteria. Copies of the interview booklet will be provided in advance of the candidate interviews. . The Project Director, Ms. Renschler, will attend the interviews to assist the Town through the selection process. This assistance will include an initial orientation, candidate intro- ductions, and facilitation of discussion of candidates after all interviews have been com- pleted. Town ofTiburon Page 9 . Verifications will be made on the top candidates and will include education verifications, Department of Motor Vehicle check, wants and warrants, civil and criminal litigation search and credit check. The results of these verifications will be discussed with the Mayor and Town Council at the appropriate time. . As needed, the Project Director is available to provide assistance to the Mayor and Town Council in the final selection as may be desired. This assistance may include providing or obtaining any additional information desired to assist in making the final selection deci- sion. Task 7 - Negotiation Ms. Renschler, Project Director, will be available to assist the Town in negotiating a compensa- tion package with the selected candidate. This may include recommendations on setting compen- sation levels. Additionally, Ralph Andersen & Associates will prepare a draft employment agreement and work with the Town's Legal Counsel on the finalization of this document. As required by the Brown .Act, the employment agreement for the new Town Manager will be required to be ap- proved and voted on in a public meeting. Task 8 - Close Out After the Town has reached agreement with the individual selected for the position, the search consultant will close out the search. These activities will include advising all of the finalist can- didates of the status of the search by telephone. Ralph Andersen & Associates' Guarantee Ralph Andersen & Associates offers the industry-standard guarantee on our search services. If within a one-year period after appointment the Town Manager resigns or is dismissed for cause, we will conduct another search free of all charges for professional services. The Town of Tibu- ron would be expected to pay for the reimbursement of all incurred. costs. . . . Should you need any additional information or desire an in-person presentation, please feel free to call Ms. Renschler at (916) 630-4900. Respectfully Submitted, /{l ,/'" /~ ,,(dj/) ud~~~~ Ralph Andersen & Associates . Recruitment services provided by RALPH ANDERSEN & ASSOCIATES @ Copyright 2004, All Rights Reserved s,.paA- CBe{vedere rr'lie Community The City of Belvedere is located on the San Francisco Bay at the end of the Tiburon Peninsula, just north of , San Francisco. It is the smallest city in Marin County with a residential population of approximately 2,125. Belvedere is a true "bedroom community" with few local businesses and approximately 1,000 single-family residences and a limited number of multi-family dwelling units. The town was originally laid out at the turn of the century and today continues to be graced with numerous charming, winding roads and pathways. The roadway system was built for a more sedate and graceful lifestyle than is practiced in the Bay Area. The stately homes, . beautiful gardens and remarkable natural setting are reminiscent of another place and time. And, an early morning walk or jog can be breathtaking and serene. Besides the beautiful setting, the citizens of Belvedere continue to enjoy one of the safest communi- ties in all of California. OREGON NEVADA Sacramento . BELVEDERE · Oakland · San Jose rr'lie Organization Incorporated in 1896, the City of Belvedere operates under the council-manager form of government as a General Law with a five-member Council, elected to overlapping terms. The City government is made up of four departments that provide a full range of services to its residents. The City of Belvedere's current City Council Members are James Berg, Mayor; Barbara Morrison, Vice Mayor; Jerry Butler, Bruce Sams and John Telischak. The City Council appoints both the City Manager and the City Attorney who serve at the pleasure of the Council. The current City Manager is Ed San Diego, who is retiring after twenty years of service to the City in the position of City Manager. The City of Belvedere has a strong financial position with a $2.9 million General Fund reserve. The City's infrastructure is in excellent condition and the road system recently received an award for the "best roads" in the Bay Area. The General Fund is expected to generate approximately $3.7 million in current year revenues for Fiscal Year 2004-05. Currently, there are approximately 24 staff. Through staff and contractual arrangements, the City delivers the following services to its citizens: · Police Protection · Fire Protection including Paramedic Services*; · Wastewater Collection (citywide system) and Treatment/Disposal*; · Street Maintenance, Traffic Engineering and Park Maintenance; · Municipal Planning and Zoning; Paae 2 · Recreation*; Library Services*; and · General Administration. * Provided via contract or through a Joint Powers Authority The City of Belvedere has a very active and participatory citizenry as evidenced by the following commis- sions, boards and partnerships with the neighboring community: . Planning Commission - This body is comprised of Council appointed individuals who have some professional background in architecture or design. The Commission reviews applications for design and zoning conformity in accordance with the Belvedere Municipal Code. . Belvedererriburon Joint Disaster Advisory Council - This Joint Disaster Council was created by the two agencies as an advisory body to help both Belvedere and Tiburon to better prepare for and respond to disasters that will eventually strike the peninsula. . Belvedererriburon Joint Recreation Committee - This Committee was created as a Joint Powers Authority (JPA) between the City of Belvedere and the Town of Tiburon 26 years ago and is responsible for providing the residents of both communities with recreational programming. . Belvederemburon Library Agency Board of Trustees (JPA) - This joint library agency, created in 1997, oversees the operation of the Library that serves both the City of Belvedere and the Town of Tiburon. The Board of Trustees is comprised of three appointees from Belvedere, three from Tiburon and one from the Reed School District. The mission of the Belvedere- Tiburon Library is to provide library services that will encourage and support a literate, enlightened and cultured community. . Historic Preservation Committee - This 7 -member Committee is a quasi-legislative body appointed by the City Council to consider applications for historic preservation recognition and makes recommen- dations to the Planning Commission and/or City Council regarding the granting of historic preservation status. . Parks and Open Space Committee - This 12-member Committee is comprised of residents who have an interest in landscaping. It meets every two months to consider various projects that are proposed on city-owned property, including the park areas, the playground, open space and median strips. . Traffic Safety Committee - Comprised of the City Manager, the City Engineer, the Police Chief, the Public Works Director, a member of the public, and one member of the City Council, this Committee reviews and decides on all traffic control issues that arise from time-ta-time in the community. Paae 3 The City has the following departments as shown on the organization chart below: · General Administration - This department includes the City Attorney, Deputy City Attorney, Finance Officer, and Deputy City Clerk/Assistant to the City Manager/Risk Manager. · Planning Department - The Planning Department provides staff services to the City Council and Planning Commission related to the implementation of the City General Plan. This Department over- sees the development and implementation of planning and land use policies and regulations in Belve- dere as well as analyzes applications for the development and use of property within the community. · Building Department - The mission of the Building Department is to assure reasonable standards of life and property safety and protection of the public welfare through compliance with all adopted codes and regulations. Staff is available to assist residents and their design professionals with construction project or maintenance questions. · Public Works Department - The mission of the Department of Public Works is to maintain the City's public infrastructure at a safe, efficient and dependable level of service. The Department oversees engineering, management, and improvement of traffic safety, streets and lanes, storm drain and sewage collection systems, buildings, parks and open-space. · Public Safety Department - The mission of the Belvedere Police Department is to provide safety and security through police services; enforce the laws in the interest of justice; cultivate a strong feeling of community and promote a sense of compassion and concern for the quality of life of all citizens in the City of Belvedere. Fire Protection is provided by the Tiburon Fire Protection District. · Recreation Department (not shown on organization chart) . The Belvedere Tiburon Joint Recre- ation Department provides quality recreational and educational programs that inspire and enrich the lives of children and adults in the community while maintaining a self-supporting agency. City of {}3e{vedere City Council City Attorney eltv r 1111 ill- I \ Maintenance Workers I & II (3) Contractors: Gardner's Guild Landscapers Sanitary Dist. No. 5 Central Marin Sanitary Dist. Page 4 crlie Position The City Manager's role is to effectively and efficiently implement the policies of the City Council and to manage the day-to-day operations of the City. The City Manager operates under the direction of the City Council and is responsible for all aspects of city operations. The position has become available due to the retirement of Ed San Diego. In addition, the City Manager coordinates interagency activities with the County of Marin, the special districts with whom the City contracts for services, and with the other cities and towns in the County. In this inter- agency role, the City Manager serves on the Marin County Solid Waste Management Authority, the Marin Emergency Radio Authority, the countywide Animal Control Joint Powers Authority Oversight Committee and the Marin Municipal Water District Fireflow Oversight Committee. The City Manager's Office provides services which include administering and executing City Council policy; presenting recommendations; responding promptly to inquiries and requests from citizens; dissemi- nating information regarding City activities; providing input on regional, State and Federal issues; conduct- ing audits, studies of fiscal procedures and transactions, maintaining a sound fiscal position for the City, preparation of the annual budget and continuous monitoring of the City's financial condition. Working through City's planning and public works staff, the City Manager will have direct oversight and involvement in the support of existing procedures and policies in accordance with the City's General Plan. Additionally, three key areas of concern for the community involve (a) design review; (b) zoning issues; and (c) timing of construction and major modifications made to private residences. Construction related issues center around limited access and tight constraints on the island due to winding and narrow roads and concern about disruption caused to neighbors living in this serene and desirable setting. crlie I dear Candidate The ideal candidate for the position of City Manager will have unquestionable integrity in his/her commit- ment to lead and manage a demanding and highly visible organization. Top candidates will approach this position with an energetic and enthusiastic style that welcomes input and encourages teamwork. The successful candidate will thrive in an environment that demands exceptional leadership and manage- ment skills. Knowledge will be complemented by direct experience with planning and community develop- ment related issues and the ability to manage the City's finance and budgets. Candidates for consideration will need to possess a genuine concern for preserving the quality of life expected and presently offered to residents of Belvedere with the ability to exert positive influence on concerns related to design review. The ideal candidate will also possess the following attributes and characteristics: · Outstanding character, integrity and professionalism; · Recognize the quality of life presently offered to residents and preserve the small-town quality of life and rich history of the community; · A good listener; open and approachable with new ideas and show a genuine interest in the community and the unique issues it faces; Page 5 · Embrace the need for strong communication and interpersonal skills and be fully approachable by the City Council, staff and the public; an excellent communicator with strong negotiation and mediation skills; be open and comfortable working with a variety of individuals both internal and external to the organization; · Strong customer service orientation and proactive at providing information to the public; support and encourage a more user-friendly and "transparent" City Hall; · Be astute in the political arena yet apolitical; treating each individual on City Council, in the community or on staff, with fairness and respect; · Be results-driven with a track record of successful management of an organization; · Have strong management skills and a comprehensive and diverse background in financial affairs combined with strong analytical skills including a record of accomplishment in the use of municipal resources, budget preparation and presentation; · Be an individual that will accept responsibility and will be accountable for his/her decisions; · Possess the confidence to voice his/her opinions candidly yet provide all alternatives to the City Council for its consideration; · Be able to establish performance objectives for the city organization and staff including achieving accountability; · Have a proven track record of dealing effectively with a variety of regional and legislative issues, includ- ing taking a leadership role with public administrators in adjacent communities and local agencies; and · Become a visible, active participant in the City of Belvedere. In summary, the City Council is seeking a creative and innovative individual to employ a team approach to problem solving and be proactive in addressing issues that impact the community. Because of the size of the organization, the new City Manager will of necessity be hands-on, yet enable staff to take the initiative in their respective areas of responsibility. The City Council desires a City Manager who enjoys working in the public sector and appreciates the variety and diversity of contributions from all sources within the organization and from the community. rr'he Compensation The City Council of Belvedere will offer the new City Manager a competitive salary based on experience and qualifications including an automobile allowance and comprehensive employment package with a full range of benefits. The City offers PERS Retirement (2% @ 55) and pays both the City's and the Employee's share of PERS. The City does not participate in Social Security except for the mandated Medicare portion. Candidates should be aware that the current City Manager has an annual compensation level of approxi- mately $140,000. Further insight into compensation issues can be discussed with Ralph Andersen & Asso- ciates. Page 6 P.~erience and P.ducation Experience . The City Council of Belvedere desires an individual with a proven track record of success preferably in local government or other comparable areas of public service. The ideal candidate will have varied leadership experience with an organization that has prepared the individual to assume a key role with a progressive and forward-looking organization. All qualified candidates will be given serious consideration if they possess executive-level skills and experi- ence gained through a successful career with another municipality or public sector organization. Depart- ment heads or assistant/deputy city managers are encouraged to consider this career opportunity. Minimum qualifications include five to eight years of experience in a leadership role. Candidates possessing experi- ence with a private or other type of government organization combined with prior municipal experience may also be considered. The Search Committee and the City Council, working in concert with Ralph Andersen & Associates, reserve the right to determine the best combination of experience that will best serve the residents of the City of Belvedere. Education. A Bachelor's degree in public administration, business administration, or a related field is required. A Master's degree will be considered a plus. rro (Be Considered Interested candidates can apply on line at www.raIDhandersen.com using the Resume Submittal™ feature. Candidates are encouraged to submit qualifications Drior to January 14, 2005 for optimal consideration. Review of resumes will begin upon receipt with only the most qualified candidates invited to continue on in the process. This recruitment will be considered open until filled. Ralph Andersen & Associates will conduct the review and evaluation of re~umes followed by preliminary interviews in mid-January. This recruitment process may consist of a supplemental questionnaire and/or written exercise(s) to further evaluate qualifications and suitability for this position. As deemed appropriate, Ralph Andersen & Associates may advance candidates to the Selection Committee throughout the process to ensure a timely appointment of the best suitable candidate. Selected candidates will be invited to partici- pate in the on-site finalist interviews with the Selection Committee in late January. The top finalists (antici- pated to be two - three) will then be presented to the full City Council. Ideally, the new City Manager will join the City of Belvedere in March 2005 or sooner. References will not be contacted until mutual interest has been established. Candidates will be required to sign a release form to authorize preliminary reference calls and verifications to be conducted. Education, degrees obtained and certifications will also be verified. Should you have any questions regarding this position or the recruitment process, please call Ms. Heather Renschler or Mr. Thomas F. Lewcock at (916) 630-4900. Confidential inquiries are welcomed. Page 7 POLICYHOLDER COPY NF STATE COMPENSATION INSURANCE FUND P.o. BOX 420807, SAN FRANCISCO,CA 94142.-0807 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 03-22-2006 GROUP: POLICY NUMBER: 1579126-2006 CERTIFICATE ID: 41 CERTIFICATE EXPIRES: 01-19 -2007 01-19-2006/01-19-2007 TOWN OF TIBURON ATTN: ALEX MCINTYRE 1505 TIBURON BLVD BELVEDERE TIBURON CA 94920-2530 NF This is to certify that we have issued a valid Vv'orkers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 30 days advance written notice to the employer. We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by the policy described herein is subject to all the terms. exclusions, and conditions, of such policy. d:::REPRESENT A TI EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE ~ PRESIDENT COSTS: $1,000,000 PER OCCURRENCE. ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 01-19-2002 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER RALPH ANDERSEN & ASSOCIATES 5800 STANFORD RANCH RD STE 410 ROCKLIN CA 95765 NF !REV.2-051 PRINTED [B12,NK] 03-22-2006 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) PRODUCER (916)286-5960 FAX (916)646-3996 Pan American Underwriters Inc Lic #0132491 PO Box 13792 Sacramento, CA 95853 INSURED Ral ph Andersen & Associates 5800 Stanford Ranch Rd Ste 410 Rocklin, CA 95765 DATE (MM/DDIYYYY) 03/22/2006 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR L TER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ACORD TM CERTIFICATE OF LIABILITY INSURANCE SURERS AFFORDING COVERAGE Assurance Co of America NAIC# INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~f: ~~~~ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE Pg~!fI=Y EXPIRATION LIMITS GENERAL LIABILITY PAS39619557 01/19/2006 01/19/2007 EACH OCCURRENCE $ 1,000,000 - X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $ 1,000,000 Il;;~ - . ..----\ I CLAIMS MADE [!] OCCUR MED EXP (Anyone person) $ 10,000 A PERSONAL & ADV INJURY $ Excluded - GENERAL AGGREGATE $ 2,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 I n PRO- nLOC POLICY JECT AUTOMOBILE LIABILITY PAS39619557 01/19/2006 01/19/2007 COMBINED SINGLE LIMIT - (Ea accident) $ ANY AUTO 1,000,000 - ALL OWNED AUTOS BODILY INJURY - $ SCHEDULED AUTOS (Per person) A - X HIRED AUTOS BODILY INJURY - $ X NON-OWNED AUTOS (Per accident) - - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ==1 ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY PAS39619557 01/19/2006 01/19/2007 EACH OCCURRENCE $ 2,000,000 ~ OCCUR D CLAIMS MADE AGGREGATE $ 2,000,000 A $ ==1 DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I T"c;%~T ~JI~~ I IOJ~- EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTH,R PAS39619557 01/19/2006 01/19/2007 Limit $1,000,000 ~mp oyee Benefits A Liability $1,000,000 Each claim ,..DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS ~ertificate is a mattter of proof only. ~Except 10 day notice of cancellation for non payment of premium* CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL Town of Tiburon ~': 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Attn: Alex McIntyre BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 1505 Tiburon Blvd OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Tiburon, CA 94920 AUTHORIZED REPRESENTATIVE ACORD 25 (2001/08) @ACORD CORPORATION 1988