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HomeMy WebLinkAboutTC Digest 2007-08-24 ~ Tiburon 1. Correspondence from Town Clerk - re: Cancellation of 11/06/07 Election 2. Correspondence from Town Atty.- re: Trees - 8 Southridge W, 21 Andrew Dr 3. Email from Barbara Tomber - re: Application to Heritage & Arts Vacancy Agendas & Minutes 4. Minutes - Belvedere/Tiburon Library Agency - July 16, 2007 5. Minutes - Planning Commission - August 8,2007 6. Action Minutes - Planning Commission - August 22, 2007 Regional a) Correspondence from California Energy Commission - re: Chevron * b) LCC - 2007 Annual Conference - Buxton Panel Session - 9/7/07 * c) Notice - Public Hearing - Marin Countywide Plan Update d) Correspondence - Marin Co. Pub.Wks re: Nonmotorized Transport. Program Agendas & Minutes . e) Agenda - Marin Board of Supervisors - August 28,2007 * Council Only O t, G....... ...' S ".T. ' ;,- - " -', ~. (F;JI r- '.'~' j-, Town ofTiburon. 1505 Tiburon Boulevard. Tiburon, CA 94920. P. 415.435.7373 F. 415.435.2438. www.ci.tiburon.ca.us Office of the Town Clerk /415.735.7377 August 23, 2007 Dick Collins 660 Tiburon Boulevard Tiburon, CA 94920 Jeff Slavitz 45 Upper North Terrace Tiburon, CA 94920 SUBJECT: CANCELLATION OF NOVEMBER 6.2007 ELECTION Gentlemen: Enclosed is a certified copy of Resolution No. 38-2007 that was adopted by the Town Council on August 22, 2007. This resolution appoints both of you to the Council and cancels the November 6, 2007 municipal election. We will administer your oaths of office at the regular Council meeting on December 5, 2007, and your terms will commence thereafter. Also returned herewith are your checks for the printing of the candidate's statements; the Town processed your filing fees at the time your nomination papers were filed. It has been a pleasure working with you both; I look forward to your assuming office in December. Please call me if you have any questions. Diane Crane lacopi Town Clerk Enclosuys cc: VTown Manager I. 'fom Gram Mayor Jeff Slayitz Vice Mayor Miles Berger Councilmerriber Alice Fredericks Cotincilmember . . . ."~'" .".-~.-. . . . Paul Smith Councilineinber MargaretA. Curran Town.. Man~ger .. . ~ Town ofTiburon · 1505 Tiburon Boulevard .1iburon, CA 94920 · P. 415.435.7373 F. 415.435.2438 · www.ci.tiburon.ca.us Office of the Town Clerk / 415.735.7377 August 23, 2007 Elaine Ginnold Registrar of Voters Civic Center, Room 121 P.O. Box E San Rafael, CA 94913 SUBJECT: CANCELLATION OF NOVEMBER 6.2007 ELECTION Dear Efaine: Enclosed is a certified copy of Resolution No. 38-2007 which appoints Jeff Slavitz and Dick Collins to the Tiburon Town Council. By adoption of this resolution, the Town Council has cancelled the November 6,2007 municipal election. Thank you for your cooperation in this matter. ~' D. C ~I. · lane rane acopl Town Clerk Enclosure cc: Board of Supervisors (w/enclosure) Town ofTiburon. 1505 Tiburon Boulevard. Tiburon, CA 94920. P. 415.435.7373 F. 415.435.2438. www.ci.tiburon.ca.us Office of the Town Attorney (415) 435-7370 August 23, 2007 Mr. Fred Farhood 4 Southridge Road West Tiburon, CA 94920 Re: Trees at 8 Southridge West and 21 Andrew Drive Dear Mr. Farood: This is in response to your letter dated August 17, 2007, regarding the trees blocking your view. The Town's Municipal Code contains a process for resolving view obstruction claims in Sections 15-9 through 15-12, inclusive. This process includes provisions for informal reconciliation, mediation, binding arbitration and litigation. By design, the Town is not a party to any of these dispute resolution procedures. View obstruction claims are private civil disputes between the complaining party and the tree owner and must be resolved by those parties. Your letter also states that the trees pose a hazard because they are at risk of falling. I have asked the Town Director of Public Works, Nicholas Nguyen, to investigate this issue. If Mr. Nguyen determines that the trees pose an imminent risk to public safety, he will recommend appropriate action. Otherwise, the Town does not appear to have a role in addressing your complaint. We do wish you well in finding an amicable solution to this controversy with your neighbors. Sincerely, /~tI~ Ann R. Danforth Town Attorney cc: ~et A. Curran, Town Manager Nicholas T. Nguyen, Director of Public Works Scott Anderson, Director of Community Development ). DIGEST 3. Diane Crane lacopi From: Sent: To: Subject: Barbara Tomber [chipper02@earthlink.net] Thursday, August 23, 2007 11 :25 AM, Diane Crane lacopi Application for Heritage and Arts Commission AUG 2 3 2007 w TOWN CLERK TOWN OF rmURON Dear Ms. Crane and Town Council, I would like to be considered for the opening in the Heritage and Arts Commission of Tiburon. I had previously applied for the Library Board opening and that application is attached. I relocated to Tiburon from Sausalito last Noivember. As a Sausalito resident, I served on the Arts Commission and the Parks and Recreation Commission. On the county level, I recently completed a year long term on the Civil Grand Jury and have been appointed to the Marin Women's Commission and the Election Advisory Committee. I am very excited about my new Tiburon community and am anxious to contribute in any way possible. I do have an undergraduate degree in Theater and have been on the board of the SF Film Festival, Hawaii International Film Festival and Moana Valley Theatre. I would say I have an avid interest in many art forms and would love to bring my enthusiasm to this commission. Thank you for your consideration, Barbara Tomber Sent via BlackBerry from EarthLink Wireless. 1 ,. . ... '-\ iOG t fvU ~ ~ ~ ~ ~w ~ ~ ~ MAY 2 3 Z007 W T.OWN CLERK TOWN OF T~BURON Instructions and A(!plication to Serve on a Town Board. Commission or Committee The Town Council considers appointments to various Town boards, commissions alid com.mittees throughout the year due to term expirations and unforeseen vacancies. In an effort to b~oaden participation by local residents in Tiburon's governmental process and activities, the CounciIneeds to know your interest in serving the Town in someeapacity. Please indicate' your specific areas of interest and special skills or experience which wetlld 'be beneficial to tile Town, by completing both pages of this form and retuvBing -itt:o 'TOWB Hall, 1505 TlburenBlvd, -TiburoB CA 94920, or fax it to (415)435-2438. COllies or the application will be forwarded to the Town Council and an informal interview',wiHbe'scl1eduled when a vacancy occurs. Your application wHl remain on file at I'fownlIall fur aperi-odofoDe (1) year. Thank you fer YO{H~ ?liltin.gn:eg~ to. serve t,hc' Tibut'&ft ,q..ommunit)r" Diane Crane Iacopi Town Clerk **** * **** **** ** ** * ** ** ***** **** * * * ****** * ** **** AREAS, OF INTEREST Please Indicate Your Area(s) of Interest in Numerical Order -(#tBclJlg' te G!'~f!tt;St Intm-est) PLANNING x PARKS & OPEN SPACE DESIGN REVIEW RECREATION X HEP.JTAGE & ARTS DIS}7ASTEI~Pl:tEP~U'ili9r~ESS X LffiRARY MARIN COMMISSION ON AGING BICYClJ~':lPEDES"l"l~Il\N iillVISORYCOMMITTEE 1 PERSONAL DATA Only computer..gcncratcd or typcv!rtttcn copy wm be accepted; Attach separate pages, including resumes and cover letters, if necessary. NJ1.L~: Barbara Tomber MAILING ADDRESS: 50 Barbo~ Q.ak_Dr~:l@l~Yi~lr~f.l1~~a;. 9492.(}: TELEPHONE: Home: 415789 5449 Work: nla Fax No. nla , 'lJ~.'JJ';),""""" :It'lliytln 1'T.lV'O'"'8t~ f....~-n,slt A. ,S~.OC r:l~Uj:" ~1i.'\o.,1 ';I. .; .' "l"'VI;~.Jl,:a: . l~ - .~ ". . . (If ilpplicableJ TIBURor~ RESIDEJ\TPf:. (Ye,1!!rs)_l_ _5/24/07 Dl~:TE S{ml\JflTTr4l~ 1 J REASONS FOR SELECTING YOlJ"'R AREAS OF INTEREST ..~ I served on tbeParks and Recreation and Arts, Commissions in Sausalito. I believe in the community value of having a good library, and would like to help ensure that the Belvederetriburon library continues to .be,ofthe best quality. I moved from Sausalito to ~.b ". .... T 1 .. .. .. "ill' . ... . ... .". . .. .. . 11 ' u. l~({fj' l.a"''l:' 1""1:o::rr::ffi' :"'~"''f-l'':~l'' rFj";n 'UTO'U'l~(t . [;'P, l[l g. ^:" D"^f'f: nlV~l~f~~O I:ll 'top .,.'.:;, c;p":-r.!l;l1'l}f;j<fV "'nn -q... ,'1:.,1 .. CH.,'lil~" \" v....' at.>,;,.L n , .!~r. ",\,,' "'" ....,tL'!V','i.:..l:.!._... ~;n,." !v.,,,,,, ' J.... ..u.t.t"" J.dJ..t.. .__.10 ..-.... ,C'i.,____ ......,. contribute my energy and knowledge and skills to help out. -=-- . ..'-.......-"'.,.."....,.,.,. ...........-...'... ....... ---~"~.__._-=~.. _ APPLI~~~~=TIONS '1 r' See Bbove. B. ,oard'M'ember. San Francisco FilmSocietv for 7 years. "' , ~ Member of 2006-2007 Marin County Civil Grand Jury. Retired Executive Vice President of First Hawaiian BanklBank of the West. Town HaD Use D~~te F'\~~f-ica1ion Reccived: 5/ :z -3 / 0 ~ Interview Date: .. .c - ,. T - Appointed to: 6/~ (07- 2 DIGEST '/. Regular Meeting ~ M i~ ~ n un re ~ BELVEDERE-TIBURON LIBRARY AGENCY U 'W 'g; Belvedere-Tiburon Library, Tiburon, California AUG 2 1 2007 ' July 16, 2007 MINUTES T.OWN CLERK TOWN OF r-IaURON Members Present: Members Absent: Staff Present: Guests: Lois Epstein, Mary Falk, Beverlee Johnson, Steger Johnson, Bill Kuhns, Heather Lobdell and Ann Otter None Deborah Mazzolini None CALL TO ORDER: Chair Ann Otter called the closed session to order at 6:20PM A. Announcement of Action Taken in Closed Session: Public Employees Performance Evaluation The contract for the Library Director was renegotiated and she was awarded a 100/0 increase in salary. CALL TO ORDER: The regular meeting at 7:15pm OPEN FORUM: No Comment STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report Chair Otter welcomed the new Tiburon representative Trustee Beverlee Johnson, who has been an active member of the BTLF for many years as the co-founder and co-chair of the Film Committee, as well as serving on the Program Committee and BTLF Nominating Committee. 2. Election of Officer's - Chair, Vice-Chair and Treasurer Chair Otter thanked the Board for their support during her term as Chair over the past year. She was honored to have served and to have worked with such a copasetic group of trustees. She called for a nomination of Chair for the fiscal year 07/08. Trustee Epstein nominated Trustee Falk, who was unanimously elected. Trustee Otter nominated Trustee Johnson for Vice-Chair, who was unanimously elected. Trustee Kuhns nominated Tom Perot as Treasurer and he was unanimously elected. 3. BTLF Report The BTLF did not meet. in July nor will they meet in August. 4. Library Director's report - Deborah Mazzolini . Director Mazzolini informed the BTLA that the Bookmarks are working on this year's Blackie's Hay Day to be held on September 30th. The Capital Campaign Committee is actively compiling lists of potential donors. 5. Financial statement for June 2007 The fiscal year has ended and the report in the agenda is a preliminary one. The final report will be based on the accrual method of accounting and will follow after the audit. It was noted that the processing cost of books is substantially over budget. This is due to a change during the year to the method and number of books processed by Brodart. Ultimately this method will prove more cost effective. At this point the expenses are 950/0 of that budgeted. The "cash available" after deducting reserves and designated funds is just under $1,423,000. '!' "! .. 'i, . Belvedere Tiburon Library Agency July 16, 2007 Minutes Page 2 6. Committee Reports · The packet includes the Program Committee schedule through August. Note that the committee is offering programs in August for the first time ever. · The packet includes a response survey from the last film Swim for the River. There will be no film in July but there will be one on August 24th. · Director Mazzolini informed the BTLA of the upcoming Art Jury in September and reminded the BTLA of the Saturday art reception for Madeleine Woods work which is currently on display. CONSENT CALENDAR: 7. Approval of minutes of June 18, 2007 8. Approval of warrants and in house check registers dated June 2007 A motion to approve the Consent Calendar made by Trustee Johnson and seconded by Trustee Kuhns, passed. TRUSTEE CONSIDERATIONS: 9. Building Program Planning Update The Architectural Selection Committee (ASC) conducted the first interviews of five selected architectural firms in order to narrow the choice to at least three, per the charge of the BTLA. The ASC Selected four of the five firms to make a presentation to the BTLA in August. Director Mazzolini, although impressed with the fifth firm's presentation and ideas, advocated following the ASC's recommendation. BTLA discussed this at length. Several trustees were familiar with the fifth firm and their reputation. Ultimately they decided they would like to hear presentations from all five. A motion to approve an additional $10,000 to finance the two additional presentations was made by Trustee Kuhns and seconded by Trustee Epstein and approved by six of the seven trustees. Trustee Lobdell cast the nay vote stating she preferred to follow the recommendation of the ASC. The Board discussed what the process to put in place for the presentation, including how long the presentation would be, what period of time to allow for questions and answers, and how to structure the q & a part of the session. Each firm will be told that their total time for their presentation, discussion, and q & a will be 90 minutes. The BTLA Executive Committee of Trustees Falk, Johnson, and Otter, will meet with the Library Director to develop outline a procedure to use for the presentations. It was suggested that the BTLA adopt the meeting format used by Town and City Council for public input into the presentations. 10. Building Facilities Maintenance There are a couple maintenance items that will be addressed this year. The carpet in the entry area at circulation and flowing into the Children's Room is very worn out and cleaning it no longer improves its appearance. In addition the Film Committee has been asking for black out shades to improve the quality of viewing films in the Founders Room. 11. Status of Position and Location of Office for Campaign Personnel The July 17 interviews of five possibilities for this position were narrowed to three when two candidates accepted other jobs. It is anticipated that the position will be filled by mid-August. The mobile office that was intended to be placed in the parking lot is uncertain. A site plan and specifications need to be reviewed by Tiburon Town Council and the Planning Department. Belvedere Tiburon Library Agency July 16. 2007 Minutes Page 3 COMMUNICATIONS 12. Monthly calendar 13. Schedule of 2007 meeting dates The next scheduled meeting will be held the days of August 20th and 22ftd in order to listen to the presentations of the five architectural firms. The September date is set for Monday the 1 ih. 14. Email thanks from Kathryn Page ADJOURNMENT: The meeting adjourned at 9:00 pm. Respectfully submitted, Deborah Mazzolini Upcoming meeting: Monday, August 20,2007. An email will be sent to assure a quorum. DIGEsr s. MINUTES NO. 950 PLANNING COMMISSION August 8, 2007 Regular Meeting Town of Tiburon Council Chambers 1505 Tiburon Boulevard, Tiburon, California CALL TO ORDER AND ROLL CALL Chairman Fraser called the meeting to order at 7:30 P.M. Present: Chairman Fraser, Vice-Chairman Aguirre, Commissioners Collins and Kunzweiler Absent: Commissioner 0 'Donnell Staff Present: Director of Community Development Anderson, Planning Manager Watrous, Contract Planner Henderson, Environmental Consultant Schroeder and Minutes Clerk Harper ORAL COMMUNICATIONS None ELECTION OF CHAIR AND VICE-CHAIR Chairman Fraser called for nominations for Chairman and Vice-Chairman. ACTION: MIS (Kunzweiler/Collins) to nominate and elect Commissioner Aguirre as Chairman. There were no other nominations. Vote: 4-0. ACTION: MIS (Collins/Kunzweiler) to nominate and elect Commissioner O'Donnell as Vice Chairman. There were no other nominations. Vote: 4-0. Chairman Aguirre thanked Commissioner Fraser for his service as Chairman for the past year. The Commission was re-seated and the meeting was led by Chairman Aguirre. COMMISSION AND STAFF BRIEFING None TIBURON PLANNING COMMISSION MINUTES AUGUST 8,2007 MINUTES # 950 Page 1 ',> .', ., ~r ' -j PUBLIC HEARINGS 1. VICINITY OF 3825 PARADISE DRIVE: SCOPING SESSION FOR AN ENVIRONMENTAL IMPACT REPORT (EIR) TO BE PREPARED FOR THE PROPOSED ALTA ROBLES RESIDENTIAL PROJECT; Irving and Varda Rabin, Owners and Applicants; Assessor Parcel Numbers 039-021-13 and 039- 301-01 Director of Community Development Anderson introduced Diane Henderson, the Town's Contract Planner on the project and Brent Schroeder, EIR Consultant with Nichols Berman. He said the purpose of the meeting was to hear from the audience and Commission about issues and alternatives they would like to see addressed in the EIR and the project. Planner Henderson said the purpose for the meeting was to scope the Environmental Impact Report for the Alta Robles Project. She briefly described the project as two parcels; the SODA Parcel as undeveloped 20.95 acres outside the corporate limits, and the 31.25 acre Rabin parcel with one single family residence and some accessory buildings. She said the applicants hope to construct 13 single family dwellings on 52 acres, with applications for annexation, pre-zoning, and a precise development plan. She said that the precise development plan would establish development standards and parameters for the project. Ms. Henderson stated that staff had made the determination that an EIR would be necessary and a full EIR will be done. She stated that EIR will focus on aesthetics, traffic, biological resources, geology, hydrology and land use issues. She said the EIR would also look at cumulative impacts of the proposed project and any projects in the vicinity which have been recently approved, are under construction or foreseeable in the future. She said that the EIR will also look at project alternatives, but some of these would be developed later in the EIR process. She stated that the purpose of this meeting is to receive input on areas that the public and Planning Commission would like to see explored in the EIR, but is not to discuss the merits of the project at this time. Scott Hochstrasser, planning consultant representing the property owners, said they are excited about doing an EIR which they believe will be the test to show that they have done an amazing job of green planning, smart growth and complying with all general plan policies and the zoning ordinance. He said the plan preserves and protects over 70% of the land area as open space and its density would be 6 units below the general plan limit for the site. He said that the focus in the EIR would be upon peer reviews of studies they have already done, with new studies only on traffic and'visual impacts. He described work on modeling the architecture and project siting with many green features, such as green rooftops, defensible space for fire protection, water preservation, water conservation and native plant landscaping and preservation. TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 2 Commissioner Kunzweiler questioned to what extent was the applicant willing to mandate the green designs in the conceptual plans. He asked if applicant intended to build these houses and to what extent would the applicants be willing to enforce the designs. Mr. Hochstrasser stated that the applicant is prepared to "lock in" the house designs through CC&R's or other means. He said that they were uncertain whether they would develop the site. Commissioner Kunzweiler stated that CC&R's are often fluid and changeable and asked if the developer of the project would be willil).g to mandate these designs and requirements into the project, if approved. Mr. Hochstrasser replied that they would be willing to live with conditions that carve specific development standards into the project approvals The Chairman opened the scoping session and asked for public comment. Public Comments: Victoria Wayne .stated that Hacienda Drive is private property and she hoped that before any plan assumed to include access from Hacienda Drive, its owners would be brought into that discussion. She said that she had not yet been notified about the project and wanted to see the plans and where the houses would be situated. Community Development Director Anderson stated that he spoke with the Fire District, who would like to see fire access from the Town's open space that is actually beyond the Wayne's property. He said that the intent is to provide emergency access from Gilmartin Drive across the existing fire road and onto the Rabin property prior to ever reaching the W aynes' property. Kevin Mostyn asked what types of emergency traffic would be allowed to use the secondary access from Hacienda Drive. Community Development Director Anderson said that this would be the route to use if emergency personnel needed to reach the site, but the residents of the homes on the site would not be allowed to use the fire road for access. Planning Manager Watrous added that the emergency access would be through a fire gate and individual homeowners would not have access through the gate. Joanna Kemper, representing the Last Chance Committee for Open Space, said the general plan has a framework for preserving open space. She said that beyond just saving 70% of the site, the general plan encourages saving prime open space. She said that the EIR should evaluate the prime open space characteristics of the site. She quoted from the general plan; "Often when designing a subdivision, a developer's last consideration is what should be preserved as open space. This approach can result in land that has little TIBURON PLANNING COMMISSION MINUTES AUGUST 8,2007 MINUTES # 950 Page 3 value to the community being proposed as open space.~~ She said that the Town should try to preserve the areas that are most worth preserving. Sandra Swanson~ Seafirth Estates Company~ asked that the Alta Robles EIR analyze the cumulative effects of the project on Paradise Drive~ particularly the continuing destruction of the already constrained roadway, traffic and safety issues during and after construction and the cumulative effects of traffic from all potential development. She felt it was critical to conduct a current traffic impact analysis which would begin at least at Tiburon Boulevard and would include counts of vehicles, bicycles and pedestrians who must equally share Paradise Drive. She said that the EIR must include realistic mitigations measures, as in-lieu fees would not keep open and viable this critical roadway that currently serves so many homes. She recommended the Town review the previous approvals for the Rabin property~ and believed that the owner was told he took the prime location for the single house on the site. Roger Roberts, Marin Conservation League, stated that the property contains natural values of county-wide significance and they plan to follow the planning and environmental process closely. He said that a considerable amount of development along Acacia Court and Hacienda Drive has already intruded into the open space of this portion of the peninsula. He felt additional homes would be visible from nearby streets, as well as from the Town-owned open space along the middle ridge portion of the Tiburon Ridge. He stated that the EIR must analyze with visual simulations all likely aesthetic impacts of proposed infrastructure and housing. He said the EIR should analyze effective and enforceable specifications that would cluster homes and consider alternative siting that would preserve open space. Regarding biological issues, Mr. Roberts said that the site contains unusual and diverse plant and habitat communities, including serpentine soils and seeps. He said that it is important that the EIR precisely locate and map the populations of all sensitive plant species and allow for adequate buffers to protect the integrity of those plant communities. He said that water from the seeps and springs were important sources of water for these habitats, that the water flow must not be impeded or redirected. She said that native grassland must be preserved and buffered to minimize invasion by annual grasses and shrub species associated with future landscaping. He felt it was, important to document all trees proposed to be removed and propose realistic mitigation programs to replace significant tree loss and lost woodland habitat. He stated that the geology of the site will require extensive earthwork and other efforts to stabilize the landslides, and the extent of this work needs to be understood. He said that the integrity of the watersheds must be observed, and therefore the EIR must map in detail the existing and proposed drainage areas showing ephemeral streams and seeps and their relationships to plant life and new project development. He said that open space planning is important, as three sides of the property were already developed and open space on Tiburon Ridge is becoming fragmented. He said that the project should maximize both continuity of open space on TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 4 the site and its connectivity to other existing open space areas. He stated that the EIR should map the prime open space characteristics and their relationship to other open space areas, with mitigation measures intended to achieve the Town's own policy to preserve open space of high value. He agreed with the necessity of addressing cumulative impacts and the history of development on the peninsula. He said that a mitigated alternative should be analyzed that includes clustered housing that maximizes open space values, avoids sensitive habitats, maintains natural drainage patterns, and minimizes grading and retaining walls. Randy Greenberg stated that the intent of the residential use areas must be clarified and there needs to be a list showing the sizes and permitted uses of those areas for each lot. She said that it was unclear if the residential use areas were building envelopes or not. She asked that the EIR discuss impacts of potential build-out, including the necessity for slide repairs, retaining walls and other infrastructure. She said that many of the houses appear to be within the ridgeline setbacks, and that the project has made ridgelines priority building sites. She said that roads on the ridgelines would violate general plan policy C-4, which states that "the Town shall ensure that no new street, driveways or utilities are installed along or over the Tiburon Ridge of significant ridgelines except for the use of emergency services or where no other access is viable." She felt a project map was needed which clearly shows the relationship of roads, building areas to the ridgeline and setbacks. She said that there should be an alternative that meaningfully reduces the impacts of the project on the'ridgelines. She said that more information is needed about retaining walls, including a table showing retaining wall heights and lengths by numbered segments for the whole project, including roads, driveways, slide repair, and house construction. She said that the project description states that retaining wall heights would not exceed 10 feet, but the geotechnical study says the highest wall could be 25 feet high. She said that the amount of grading described needs to take into account house construction, stating that it was fiction to talk about a project without houses. She requested a lot-by-Iot analysis of slide repair and grading associated with house and driveway construction. She said that tree loss numbers also need to include those lost due to house construction, as there were a couple of lots that looked to be in the middle of dense tree growth. She agreed that the design features of the houses have been a big selling point but believed that the designs are for 9,000 to 10,000 square foot houses. Robert Swanson said he was concerned with water usage for the project, noting that Paradise Drive currently has inadequate water pressure, which impacts fire safety and day-to-day home water usage. He said that the EIR needs to include a clear assessment of water usage, including cumulative impacts. He said that he supports green projects, but hoped that the EIR would be blind to this issue. Jerry Riessen said it was difficult to get a visual sense of the project and even see the site without trespassing, and felt it would be valuable to hold a public viewing of the site. He stated that the project is adjacent to valuable open space and represents a golden TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 5 opportunity to extend the Tiburon Ridge open space. He felt that the proposed homes were not properly clustered to preserve the more valuable open space. He said that the project ignores the required setbacks from the Tiburon Ridge, which he thought was among the most sacred features in Tiburon. Commissioner Collins stated that the EIR needs to be formatted to make it more readable and understandable. Specifically, he requested that the EIR use a 3-ring binder; include a table of contents with subsections; use marked dividers for sections; include a glossary of defined terms; include an index; and utilize page and title references throughout the document to link to other referred to sections or statements in the document. He asked that the Planning Commission be presented with a mockup of the EIR for evaluating the document format ahead of receiving the completed EIR, and all the other Commissioners agreed that this would be useful. Commissioner Collins stated that this is a wonderful piece of property, and he thought the idea of a public viewing would be very helpful. He recommended preparation of an overlay showing ridgelines, setbacks and house locations. He said that it was difficult to understand the building envelopes versus the residential use areas and how a house location might move within the envelopes or areas. He appreciated the applicant's willingness to tie down the development standards. He felt that all the issues identified by the speakers were very important, and suggested consideration be given to a stacking area for vehicles making turns at the intersection with Paradise Drive. He agreed that a traffic study was needed and supported the green building concept. Commissioner Kunzweiler stated that EIRs have a tendency to grow over time and that it was important to come up with a usable document. He felt the cumulative impact of increased traffic on Paradise Drive was a significant issue and there is some question about the rigor of the traffic studies conducted in the past, particularly pertaining to bicycle and pedestrian traffic. He questioned the expectation of calculating 2.5 residents per home for the traffic impacts, noting that the homes would be very large and the number of residents would drive the traffic count. He requested the EIR address the cumulative impacts of construction traffic, given the current poor condition of the roadway on Paradise Drive. He recommended fair and realistic project alternatives because at some point in time, he felt that traffic on Paradise Drive will reach a breaking point. He noted that the fire road is now proposed to be the main road for the project and runs along a ridgeline, which is contrary to the general plan. He said that the impacts of locating the access road on the ridge should be balanced with the impacts of excavation, retaining walls, and other impacts if the road should be relocated. He requested that the EIR focus on the current entrance of the fire road, as there are no shoulders on the roadway of Paradise Drive at the intersection. He questioned the ability of heavy construction traffic to safely make turns at that intersection. He said that the number of driveways along Paradise Drive is encouraged to be minimized, and it was unclear why the existing driveway to the Rabin house would remain. TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 6 Commissioner Kunzweiler stated that view impacts are a big issue and the EIR should come up with good computer imaging from several different angles and viewpoints. He said that the issue of roadway lighting needs to be addressed. He asked whether the on- site spring would be a shared or exclusive water resource for the subject property. He said that the significant amount of hardscape raises concerns about hydrology issues, noting that water going downto Paradise Drive already causes water to seep up through cracks in the roadway in the winter. He stated that the EIR needs to address the compatibility of the project with the Paradise Drive Visioning Plan. He was concerned about large homes built in the hillside, noting that woodland areas are under attack by Sudden Oak Death and what is hidden by trees now may not be hidden in the future. He said that the size of the proposed homes is a concern for maintaining neighborhood character, because while there are some large County-approved homes, the immediate area also has many smaller homes. Commissioner Kunzweiler said that the 10 acre area around the existing Rabin house designated as "private space" needed to be better defined, particularly in the overall spirit of open space. He requested a very specific outline of water and sewer needs, availability, and deficiencies, along with information on who would pay for these improvements. He stated that he was disappointed to see so much of the property potentially in violation of the ridgeline policy. He said that he had noticed a lot of invasive species in the last couple of years, and he asked the EIR to address how to deal with the invasive species in open space areas. He asked for specific excavation numbers, wall heights, and clear maps from understandable angles to identify impacts. Commissioner Kunzweiler said that Mr. Hochstrasser had commented that a lot of the environmental analysis work had been done and that the EIR ,would be a peer review of what has been done. Commissioner Kunzweiler said that he was troubled by the concept of peer review, as this gives the sense that the project would have a less than rigorous evaluation. He noted there is an independent, professional EIR consultant who will go through the environmental issues and he felt the review process should not be characterized as a peer review but rather a full blown EIR. Commissioner Fraser complimented the applicant on the detailed analysis, which he characterized as a good start. He felt the specificity of the public comments was very valuable. He stated that defining the prime open space areas was important and suggested that an overlay be done that would outline ridges, site constraints, prime open space and housing sites. He felt that the traffic issue is significant and he encouraged the Town to get an understanding from the County of their approach to looking after Paradise Drive. He said that Paradise Drive is becoming more of a multi-use path, with conflicts between vehicles, bicyclists and pedestrians. He felt this was a good opportunity to prevent further conflict as well as providing turn-out lanes, acceleration lanes, or improvements near the site access. He asked that the EIR be specific about geologic and landslide mitigation TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 7 measures. He noted that the Commission had been frustrated by some previous EIR processes, which had described potential impacts in terms less clear than he would like. He wanted more specificity and clarity in terms of the consultant's determination of the level of significance for potential project impacts. Chairman Aguirre supported the concept of a public viewing, encouraged everyone to visit the web site at Google Earth for a different aerial view of the property. He felt that the traffic issue was very important. He said that he would rather see real data from the surrounding area to determine how many residents would be in each household. He supported a visual study to determine how the homes are designed and located. He questioned the construction impacts and requested information on how many years the total project buildout would take, given the prior history of similar developments and the disruptive effect of construction on the neighborhood. He emphasized the value of open space and the importance of clustering homes on the site. Community Development Director Anderson stated that staff would discuss the results of the scoping session with the EIR consultant and contract planner and said written comments would be accepted until the close of business on August 23, 2007. 2. 9 MIRAFLORES LANE: REQUEST TO AMEND THE MIRAFLORES PRECISE PLAN (PD #21) TO AMEND A BUILDING ENVELOPE; Seth and Meg Landefeld, Owners; Holscher Architects, Applicants; Assessor Parcel Number 039-271-16 Planning Manager Watrous presented the staff report, stating that the request is amendment of the building envelope of the property to reflect as-built conditions. He stated that during construction of the house many years ago, the dwelling was constructed outside the building envelope. He stated that the current property owner had requested to construct a small deck and stairway, but once staff realized the house was outside the building envelope, the homeowner was encouraged to submit an application to amend the building envelope to reflect the house location. He said the property is adjacent to an open space area, and although the building envelope would now come closer to the property line and the open space, the envelope would not come closer to open space than the existing house has been for 27 years. Chairman Aguirre asked how the construction outside the building envelope came about. Planning Manager Watrous said he could not speculate on the responsibility or motivation for this mistake. Commissioner Fraser suggested the resolution reflect the application was the result of an error made by someone some time ago. The pubic hearing was opened. TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 8 David Holscher, Holscher Architects, said the process began in order to convert a second unit for the owner's elderly parents. He said the owners were as shocked as he was to discover that the house was outside the building envelope, and said that it was not a pleasant due diligence process. He noted that the building envelope would be moved 22 feet 8 inches to the south and that the applicant simply wanted to construct a small deck. Commissioner Collins referred to a 24 inch tall retaining wall which intruded slightly beyond the building envelope. Planning Manager Watrous said such small structures were permitted outside of the envelope. The Chairman closed the public hearing. Commissioner Collins said he was in favor of the request, noting that the house had been in this location since the 1980's. He stated that the resolution should incorporate wording that the request is being granted because of an as-built condition since 1980. ACTION: MIS ( Kunzweiler/Fraser) to approve the draft resolution, as amended to indicate in Section D that the amendment is the result of an as-built condition existing since 1980. Vote: 4-0 3. 1501 TIBURON BOULEVARD: CONDITIONAL USE PERMIT TO INSTALL A TEMPORARY OFFICE TRAILER; Belvedere-Tiburon Library, Owners and Applicants; Assessor Parcel Numbers 058-171-93 and 058-171-94 (CONTINUED TO AUGUST 22, 2007) Planning Manager Watrous reported that staff has held discussions with Library officials who were unsure whether or not they would proceed with this application until options were further evaluated. MINUTES 4. PLANNING COMMISSION MINUTES - Regular Meeting of June 27, 2007 Commissioner Collins had the following amendments to the minutes of June 2ih: . Page 5, 4th line, requested the word "below" be added after the word "street". . Page 5, 5th line, "He felt the application was consistent with the Town's Zoning Ordinance" . . Page 5, next sentence should read, "... but he felt those issues should be taken up during the design review process..." . Page 5, next sentence; "He said that he did not believe that the Planning Commission had any discretion to deny the application." TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 9 · The last sentence should read, "He said he did not have enough information to support considering the placing of a limit on a future home's floor area." ACTION: MIS (Kunzweiler/Fraser) to approve the Planning Commission Minutes of June 13, 2007, as amended. Vote: 4-0' Commissioner Collins thanked former Chairman Fraser for his good service over the last year. Commissioner Kunzweiler said former Chairman Praser was not only efficient but he brought a unique level of compassion, was very gracious, and was mindful of people working together in the community. Chairman Aguirre agreed and also thanked former Chairman Fraser. ADJOURNMENT The meeting was adjourned at 9:05 P.M. AL AGUIRRE, CHAIRMAN ATTEST: DANIEL WATROUS, SECRETARY TIBURON PLANNING COMMISSION MINUTES AUGUST 8, 2007 MINUTES # 950 Page 1 0 . TOWN OF TIBURON PLANNING COMMISSION 1505 Tiburon Boulevard Tiburon, CA 94920 Action Minutes - Regular Meeting August 22, 2007. - 7 :30 PM ,. /)IGEsr ACTION MINUTES CALL TO ORDER AND ROLL CALL Chairman Aguirre, Vice Chairman O'Donnell, Commissioner Collins, Commissioner Fraser, Commissioner Kunzweiler All Commissioners Present ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. There Were None COMMISSIO,N AND STAFF BRIEFING Staff Update Commission Information Items PUBLIC HEARING 1. 3 JUANITA LANE: PROPOSAL TO LEGALIZE EXISTING OPERATION OF A MASSAGE THERAPY STUDIO; Main Street Properties, Owner; Judy Drewek and Jennifer Rockwell, Applicants; Assessor's Parcel Number 059-101-12 Approved 5-0 2. 1501 TIBURON BOULEVARD: CONDITIONAL USE PERMIT TO INSTALL A TEMPORARY OFFICE TRAILER; Belvedere-Tiburon Library, Owners and Applicants; Assessor's Parcel Nos. 058-171-93 and 94 (APPLICATION WITHDRAWN) MINUTES 3. PLANNING COMMISSION MINUTES - Regular Meeting of August 8, 2007 AlJlJroved As Amended 4-0-1 (O'Donnell Abstained) ADJOURNMENT 7:55 PM I ~ ~ ~ ~ ..,,,;;::::;.::~:::;~7?~~~.. COM M UN I TY D~v~ LOP M~ NT A G~ N CY .~.~,~.~,~\ .( Au;x WINDS. DIRI;CTOR . .... RECEIVED NOTICE OF PUBLIC HEARING(S) THE MARIN COUNTYWIDE PLAN UPDATE ' AUG 2 3 2001' 'MARIN COUNTY DIGEST c~ WHO: Any and all interested persons. TOWN MANAGERS OFFICE TOWN OF TIBURON WHAT: The Marin County Board of Supervisors will hold public hearing(s) to consider adoption of the Marin Countywide Plan Update (CWP) and certification of the Final Environmental Impact Report (FEIR). WHERE: The public hearing will be held in the Board of Supervisors Chambers (Room #330 - Administration Building), Civic Center, San Rafael, California. WHEN: The first public hearing will be held at a special meeting of the Board, of Supervisors on Monday, September 10 at 1: 00 P.M. As review of the Countywide Plan will take place over several weeks, the public hearing(s) will be continued to future dates. The schedule of these dates is shown below. Monday, September 10,2007 (special meeting) Consider all topics of the Countywide Plan (1 :00 -7:00 pm) Tuesday, September 11, 2007 Consider the Natural Systems and Agriculture Element of the CWP (1 :30 pm) Tuesday, September 25,2007 Consider the Built Environment and Socioeconomic Elements of the CWP (1 :30 pm) Tuesday, October 16, 2007 Consider any carry over topics and provide initial direction on certification of the Final EIR * and adoption of the CWP (1:30 pm) Tuesday, October 23, 2007 Consider certification of the Final EIR*; and consider adoption of the CWP (1:30 pm) *The FEIR was completed for the CWP pursuant to the requirements of the California Environmental Quality Act. The comment period on the FEIR closed June 18, 2007, and the Planning Commission recommended certification of the Final EIR on July 23, 2007 ADDITIONAL INFORMATION: The estimated times above are provided for reference, and the continued hearings could start later. Please call the Community Development Agency - Planning Division at (415) 499-7309, in order to be informed of the place on the agenda and the updated times of the hearing, or visit the Countywide Plan website at ''http://www. future-marin.org" and click on "Calendar of Events", and then on "Agenda". Written material for the Board of Supervisors should be submitted to the Community Development Agency at least 10 days prior to the meeting date so that it can be distributed and considered by the Board of Supervisors with the staff report. Any written material submitted after this date will be distributed to the Board of Supervisors prior to or at the meeting. If you challenge the decision on this matter in court you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Community Development Agency - Planning Division at, or prior to the public hearing. (Government Code Section 65009(b )(2).) HOW TO OBTAIN THE PLAN AND EIR: The Countywide Plan and EIR are available for review at public libraries, on the website (www.future-marin.org), and in disc format for free. Paper copies are $35 (CWP Plan), $35(Draft EIR), and $65 (Draft EIR Appendices) and $35 (FEIR). If you have any questions or concerns regarding the proposed project, or want to be notified of the decision, please call (415) 499-7309. WA__ ~~ j~ --'/~'.--;' ~ -'ff --y../..A _ _ ~ ~ j ~ ~ ~ ~ ~ .-...---- ~ ..~:.~,.~.:~~~. COUNTY OF MARIN ....,../...... www.co.marin.ca.us/pw ADMINISTRATION 499-6528 . ACCOUNTING 499-6576 · FAX 507-2899 . AIRPORT 451-A AIRPORT ROAD NOVATO, CA 94945 897-1754 · FAX 897-1264 . BUILDING MAINTENANCE 499-6576 · FAX 499-3250 . CAPITAL PROJECTS 499-7877. FAX 499-3724 . COMMUNICATION MAINTENANCE 499-7313 · FAX 499-3738 . DISABILITY ACCESS 499-6528 (VOICE) 499-3232 (nY) . ENGINEERING & SURVEY 499-7877. FAX 499-3724 . FLOOD CONIROL DISTRICT 499-6528 COUNTY GARAGE 499-7380 · FAX 499-7190 . LAND DEVELOPMENT 499-6549 PRINTING 499-6377 · FAX 499-6617 . PURCHASING AGENT 499-6371 . REAL ESTATE 499-65.78 · FAX 446-7373 ROAD MAINTENANCE 499-7388 · FAX /499-3656 . STORMWATER PROGRAM 499-6528 . TRAFFIC ENGINEERING 499-6528 TRANSIT DISTRICT 499-6099 · FAX 499-6939 . WASTE MANAGEMENT 499-6647 · FAX 446-7373 ALL AREA CODES ARE 415 DIGEST ,J.. DEPARTMENT OF PUBLIC WORKS P. O. Box 4186, San Rafael, CA 94913-4186. 415/499-6528. FAX 415/499-3799. TrY 415/499-3232 July 24, 2007 Farhad Mansourian, RCE ~Director Board of Supervisors 3501 Civic Center Drive San Rafael, CA 94903 SUBJECT: Dear Board Me'mbers: RECOMMENDATION: It is recommended that your Board: 1. Accept the Report 2. Approve attached changes to funding program 3. Authorize the Public Works Director to approve funding agreements with implementing jurisdictions as described herein 4. Authorize the Public Works Director to execute any required documents for the funding swaps as described herein 5. Execute Second Addendum to Professional Services Contract with Alta Planning + Design SUMMARY: This legislation states that liThe Secretary shall establish and carry out a nonmotorized transportation pilot program' to construct, in the following 4 communities selected by the Secretary, a network of nonmotorized transportation infrastructure facilities, including sidewalks, bicycle lanes, and pedestrian and bicycle trails, that connect directly with transit stations, schools, residences, businesses, recreation areas, and other community activity centers: (1 ) (2) (3) (4) Columbia, Missouri. Marin County, California. Minneapolis-St. Paul, Minnesota. . Sheboygan County,. Wisconsin. The purpose of the program shall be to demonstrate the extent to which bicycling and walking can carry a significant part of the transportation load, and represent a major portion of the transportation solution, within selected communities. " The Nonmotorized Transportation Pilot Program (NTPP) is a component of the federal transportation bill SAFETEA-LU (Section 1807), enacted in 2005, and allocates $25 milliqn to Marin County; Sheboygan County, Wisconsin; Minneapolis, Minnesota; and Columbia, Missouri, for the purpose of constructing infrastructure and conducting educational programming to ascertain whether bicycling and walking can result in a greater share of overall trips and thus reduce single-occupant vehicle usage. c:\documents and settingsystewart\desktopibos letter 072407.doc G) \ ~- tr' If "",.I ' DISCUSSION: A Request for Proposal process was conducted in July, 2006, and Alta Planning + Design was selected to assist the County with NTPP implementation. At the April 17, 2007 Board meeting, your Board selected projects and programs to be implemented^under the NTPP, and directed that staff report back in 90 days regarding an implementation strategy for countywide projects and programs, and grant acceptance criteria. This report includes information on efforts at the national level and at the local level. NATIONAL WORK PROGRAM The four communities and the Federal Highway Administration continue to confer on a bi- weekly basis to share ideas and compare approaches. An interim report to Congress from the Federal Highway Administration is required September 30, 2007 and final report September 30, 2010. A follow up report will be submitted in 2011 to capture final results of the program evaluation. The draft interim report has been prepared and is undergoing internal review by FHWA. The legislation requires a program evaluation to collect statistical information on: Decreased motor vehicle usage Increased nonmotorized transportation usage Increased public transportation usage Decreased congestion Increased connection to community centers Promotion of improved health Decreased energy usage . Promotion of a cleaner environment The program evaluations and data collection plan is a coordinated effort between the four , pilot communities, led by the Federal Highway Administration (FHWA),with technical - assistance provided by the Volpe Center, an agency of the U.S Department of Transportation, and the Center for Disease Control and Prevention. The effort is divided into four phases. . Phase 1 is the development of the plan to collect the community-wide "before" behavioral and attitudinal travel survey data; and to collect and analyze this data. The before data collection effort is complete, conducted for all four communities by the University of Minnesota. Data was also collected in a control community: Spokane, Washington. This data will be included in.the interim report to Congress from the Federal Highway Administration. The four communities have also worked together to develop an additional data collection effort to collect data on bicycle and pedestrian use based on the National Bicycle and Pedestrian Documentation Project protocols. Based on the protocols and the population of the Marin study area, data will be collected at approximately 16 locations. The attached second addendum to the contract with Alta Planning + Design provides funding for this data collection in the Fall of 2007. Due to temporary funding authorization limits from Caltrans, this effort will be phased. Full funding authorization is expected in the next few months., A subsequent addendum to the c: Idocuments and settingsystewartldesktop\bos letter o 7240 7. doc contract with Alta Planning + Design will be prepared and provided at a future Board meeting to accomplish additional analysis and summary tasks, and for Fall of 2010 data collection. . Phase 2 is the planning for, collection, analysis, and reporting of project and program specific IIbefore" and lIafter" data in each community. Methods to collect these data, in addition to the community wide surveys described in Phases 1 and 3, could include counts, modeling, qualitative measures, and other measures of effectiveness. Protocols for this effort were coordinated between the four communities, and the design was led by Volpe Center staff. After review of the protocols and the project and program list adopted by the Board, staff has developed the following list of projects and programs to be included in the Phase 2 evaluation effort: Project Number Project Name 2300 2302 2008 1600 2014 709 ED-7 INC-3 PRIMARY NETWORK PROJECTS Cal Park Tunnel Pathway Puerto Suello Hill Pathway* Los Ranchitos Connector* Alameda Del Prado Class II, Lorna Verde LOCAUFEEDER NETWORK PROJECTS County Health & Wellness Campus Doherty Drive Pathway EDUCATION/OUTREACH PROGRAMS Bicycle Education/Street Skills Personal Travel Planning * Corridor combined for evaluation purposes. The attached second addendum to the contract with Alta Planning + Design provides funding for this data collection in the Fall of 2007. Alta is ideal for this effort given the fact that they are performing the same services nationally. Due to temporary funding authorization limits from Caltrans, this effort will also be phased. A subsequent addendum to the contract with Alta Planning + Design will be prepared and provided at a future Board meeting to accomplish additional analysis and summary tasks, and for post project completion data collection. . Phase 3 is the collection, analysis, and reporting of the community-wide Ilafter" travel survey dat.a (to be conducted in the same manner as Phase 1). This effort is included in the contr~ct with the University of Minnesota. The data will be collected in the Fall of 2010. ' Additional data collection based on the National Bicycle and Pedestrian Documentation Project protocol will be conducted, as described in Phase 1 above. . Phase 4 is the evaluation of the program, which includes synthesizing and analyzing all of the data collected in Phases 1-3 and writing the final reports to Congress. A C. \documents and settings\jstewartldesktoplbos letter 072407. doc ' progress report will be provided to Congress in 2007, 2010, and the follow up report in2011. A national communications and outreach program is coordinated by the Rails to Trails Conservancy (RTC). The four communities, FHWA and RTC have developed an overall program brochure and a program poster for each community. These are intended for a national audience, and can also be used locally. The NTPP will be featured in an upcoming national conference, TrailLink 2007, in Portland in August. Presentations by the four communities, FHWA, and RTC, will continue through the duration of the NTPP. LOCAL WORK PROGRAM Ongoing communication Educational and informational outreach will continue throughout the Pilot Program, until the end of 2010. A website is available with information on the program and walking and biking in Marin at www.walkbikemarin.oro. Staff and consultants continue to keep the website up to date with progress reports on projects and programs as they are implemented. Leveragina funds As with any funding program, the funds provided through the Pilot Program will not cover the full cost of the suggested bicycle and pedestrian projects. Coordination With the Transportation Authority of Marin (TAM) and their various nonmotorized funding sources will be an essential component in delivering the greatest number of projects and programs between the NTPP funds and other funding sources. Staff will review the balance of the list of suggested NTPP projects and, in consultation with Caltrans, MTC, and TAM staff, develop a strategy to pursue other funding sources, both during the NTPP period, and after the NTPP is complete (post 2010). Staff will present this to your Board at a future meeting in the fall, in advance of the adoption of the County's 2008 Legislative Platform. Implementation Funding Agreements Many of the projects on the project and program list approved by your Board are in incorporated cities and towns, on a state highway, or on GGBH&TD property. Staff has developed an agreement based on similar agreements in use by TAM, which outlines the roles in implementing projects and programs. Meetings with implementing agency staff were held to discuss the agreement details. Final versions of the agreement have been forwarded to implementing agencies, except Caltrans, anq many have already approved it. Staff has had discussions with Caltrans, identified as impleme~ting ,agency for Project 2105: Gate 6/Bridgeway Intersection. They are reviewing the project in the context of their work program. The implementing agency agreement requires the implementing agency to comply with all funding requirements, maintain facilities when complete, and provide semi-annual status reports to t~e county. Staff recommends that the Board delegate approval of the funding agreements to the Public Works Director, for projects and programs selected by the Board, for the amount of NTTP funds approved by the Board. c:ldocuments and settingsystewartldesktoplbos letter 072407.doc Fund Swaps Staff continues to review strategies to minimize the complexities involved with the federal funding programming document, Transportation Improvement Program (TIP), and the federal-aid funding requirements. At this time, staff is in preliminary discussions on a Ufund swap" with TAM staff of NTPP funds for Measure A funds. Staff is also pursuing with TAM staff a ufund swap" between Project 702, Central Marin Ferry Connection, and Project 2300, Cal Park Tunnel Pathway. In this case, the NTPP funds approved by the Board for Project 702, would be used for Project 2300, currently funded with federal funds, and an equal amount of Regional Measure 2 funds would be moved from Project 2300 to Project 702. This will accelerate implementation of the first phase of the Central Marin Ferry Connection project. Staff recommends that the Board 'authorize the Public Works Director to execute any required documents for the funding swaps as described above. Unincorporated Area Projects Project 2300, the Cal Park Tunnel Pathway project has been under development for several years. Staff has completed a Request for Qualifications process for project design for other NTPP projects. A separate agenda item addresses a design contract for Project 2014, County Health and Wellness Campus. Staff is currently reviewing proposals from top ranked consultants for: Project 2008, Los Ranchitos Connector; Project 1600, Alameda Del Prado Class II; Project 2635 Tennessee Valley Pathway; a'nd Project 2637, Manzanita Connector. Staff will develop a consultant solicitation for the county led planning projects in the Fall. Those projects include: Project 2720, Mill Valley-Corte Madera Bikeway (includes Alto Tunnel, Camino Alto, and Horsehill Path alternatives); and Project 2608, Miller Creek/Las Gallinas Improvements. Education/Outreach Programs Staff is beginning to develop action plans for the education/outreach programs for the programs selected by your Board. It is our understanding that the TAM Board has approved coordination activities for outreach and education, "Street Smarts" programs, within the jurisdiction requesting such service. NTPP Program Funds (PA-13) would provide funding for implementation of this activity within the requesting local jurisdiction. TAM initially will conduct a pilot program in Larkspur, Corte Madera and Mill Valley. We concur with this approach and support funding Program PA-13. Staff has also developed an action plan for Project ED-6, Seminars for Engineers, and recommends that Marin County be designated as implementing agency. Courses on Pedestrian Facility Design and Bicycle F~cility Design taugh\ by the National Highway Institute, a division of the Federal Highway Administration. are scheduled for October. At a future meeting, staff will provide your Board with a discussion of staffing needs to manage the above efforts. An updated version of Exhibit A, the Board approved list of projects and programs, including the above recommended changes is attached. Complementary Efforts Several other efforts are underway in Public Works that complement the NTPP. One is enhancements to the Employee Commute Alternative Program, a County of Marin program to promote carpooling, public transit,_ walking and biking. Staff is working on a pilot program providing a daily stipend for employees who participate, scheduled to start late this summer. Policy changes are also being considered. Staff has worked with the Community Development Agency (CDA) on zoning code amendments to require showers and lockers for large employers. CDA staff expects these amendments to occur during the latter half of , 2007. DPW will also be working on companion changes to the development code regarding bicycle parking. Staff is also participating in another effort included in the federal bill, SAFETEA-LU, the Strategic Highway Safety Implementation Plan ' http://www.dot.ca.Qov/hQ/traffops/survev/SHSP/SHSPDates.htm.This 'comprehensive effort focuses on roadway safety. 16 different challenge areas are identified and statewide teams are meeting in each challenge area to develop implementation strategies. From DPW, staff is participating in Challenge .13: Improve Bicycling Safety, and Challenge 8: Make Walking and Street Crossing Safer. The implementation strategies are scheduled to be complete in the fall of 2007. Staff is currently working on an update to the Marin County Unincorporated Area Bike and Pedestrian Master Plan. Adoption of the update is scheduled for Fall 2007. FISCAL IMPACT: The current agreement with Alta Planning + Design is for $358,750; this addendum is in the amount of $26,711! bringing the agreement to a total of $385,461. The cost will be funded from the Nonmotorized Pilot Program Fund Center 4100995001, Commitment item #5210100, and was anticipated as part of the implementation of the NTPP. REVIEWED BY: Auditor Controller County Counsel Human Resources [X] [X ] [X ] N/A N/A N/A Very truly yours, ~ ~ Craig Tackabery Assistant Director Attachments Exhibit A, Selected Projects and Programs Addendum to agreement with Alta Planning AGENDA FOR MARIN COUNTY BOARD OF SUPERVISORS MARIN COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT BOARD OF SUPERVISORS DIGEST /1,. Agenda items will be heard at the time specified or later, depending on the progress of the meeting. AGENDA RECEIVED AUG L 4 2007 Tuesday, August 28, 2007 Board of Supervisors Chambers, Room 330, Civic Center TOWN MANAGERS OFFICE TOWN OF TIBURON 8:30 a.m. Convene in Open Session Convene in Closed Session 1. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of Case: County of Marin v. Martha Company. 9:00 a.m. Reconvene in Open Session Announcement from Closed Session. 2. Board of Supervisors' matters. 3. Administrator's report. 4. Open time for public expression, up to three minutes per speaker, on items not on the Board of Supervisors' agenda. 5. Request from Supervisor Adams to adjourn the meeting In memory of Sydney Foster. Adiourn as the Board of Supervisors Convene as the Marin County Flood Control and Water Conservation District Board of Supervisors 6a. Open time for public expression, up to three minutes per speaker, on items not on the Flood Control and Water Conservation District Agenda. ~ OJ ,..,. ..... .... ..... - ~ rt All County public meetings are conducted in accessible locations. If you require American Sign Language interpreters, assistive listening devices or other accommodations to participate in this meeting, these may be requested by calling (415) 499-7331 (voice) or (415) 499-6172 (TTY) at least 72 hours in advance. Copies of documents used in this meeting are available in accessible formats upon written request. The agenda is available on the Internet at htto:/Iwww.co.marin.ca.us/efiles/BS/AaMn/cvbaanda.htm The Board meeting is broadcast live over the Internet at htto:/Iwww.co.marin.ca.us/deots/BS/Archive/Meetinas.cfm A copy of the agenda will be faxed upon request by dialing (415)-499-6060 and entering "181" after the brief introductory message. ..Q, 6b. Board of Supervisors' matters. 6c. Hearing: Reaffirming and readopting ordinance directing the Auditor to post the individual Ross Valley Storm Drainage Fee charges to the tax roll. Recommended actions: (i) Reaffirm July 17, 2007, vote on Ordinance No. 3472; (H) Conduct merit hearing; and (Hi) consider re-adopting ordinance establishing annual fee. Adiourn as the Marin County Flood Control and Water Conservation District Board of Supervisors Marin County BOS Agenda 2 8/28/2007