HomeMy WebLinkAboutTC Agd Pkt 2007-10-17
TOWN OF TIBlJRON
Tiburon Town Hall
1505 Tiburon Boulevard
Tiburon, CA 94920
Regular Meeting
Tiburon Town Council
October 17,2007
7:30 p.m.
6:45 p.m. ... Closed Session
AGENDA
TIBURON TOWN COUNCIL
CLOSED SESSION - (6:45 p.m.)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Section 54957)
Title: Town Manager
CALL TO ORDER AND ROLL CALL - (7:30 p.m.)
Councilmember Fredericks, Councilmember Berger, Councilmember Smith, Vice Mayor
Slavitz, Mayor Gram
CLOSED SESSION ANNOUNCEMENT
ORAL COMMUNICATIONS
Persons wishing to address the Town Council on subjects not on the agenda may do so at this
time. Please note however, that the Town Council is not able to undertake extended
discussion or action on items not on the agenda. Matters requiring action will be referred to
the appropriate Commission, Board, Committee or staff for consideration or placed on a future.
Town Council meeting agenda. Please limit your comments to three (3) minutes.
CONSENT CALENDAR
All items on the Consent Calendar may be approved by one motion of the Town Council unless
a request is made by a member of the Town Council, public or staff to remove an item for'
separate discussion and consideration. If you wish to speak on a Consent Calendar item,
please seek recognition by the Mayor and do so at this time.
1. Town Council Minutes - Adopt October 3,2007 Minutes (Town Clerk Crane Iacopi)
2. Tiburon Tourism Business Improvement District - Appoint representative to Marin
County Visitor's Bureau Board of Directors (Town Manager Curran)
PUBLIC HEARINGS
1. Belvedere... Tiburon Library Expansion Project - Consideration of ordinance exempting
project from Tiburon Zoning Ordinance and establishing streamlined review for
processing future zoning permit applications - Second Reading and Adoption of
Ordinance (Director of Community Development Anderson)
Property Address:
Assessor Parcel Nos:
1501 Tiburon Boulevard
058~ 171~93, 94 and a portion of 058~ 171~62
2. Pine Terrace ADA Path Improvements - Recommendation to Approve Plans and
Negative Declaration and Authorize Town Manager to Authorize Project Bids subject to
final CAL/TRANS design approval (Director of Public Works/Town Engineer Nguyen &:
Director of Community Development Anderson)
( Continued from October 3, 2007)
3. Hourly Rate Update - Consideration of Resolution setting forth an Hourly Billing Rate
Schedule for Processing of Development Applications (Director of Community
Development Anderson)
TOWN COUNCIL REPORTS
TOWN MANAGER'S REPORT
WEEKLY DIGESTS
. Town Council Weekly Digest - September 21, 2007
. Town Council Weekly Digest - September 28, 2007
ADJOURNMENT
GENERAL PUBLIC INFORMATION
ASSISTANCE FOR PEOPLE WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Town Clerk at (415) 435...
7377. Notification 48 hours prior to the meeting will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting.
AVAILABILITY OF INFORMATION
Copies of all agenda reports and supporting data are available for viewing and
inspection at Town Hall and at the Belvedere~ Tiburon Library located adjacent to
Town Hall. Agendas, minutes and staff reports are posted on the Town's website,
w\vw.cLtiburon.ca.us,
Upon request, the Town will provide written agenda materials in appropriate
alternative formats, or disability~related modification or accommodation, including
auxiliary aids or services, to enable individuals with disabilities to participate in
public meetings. Please send a written request, including your name, mailing
address, phone number and brief description of the requested materials and
preferred alternative format or auxiliary aid or service at least 5 days before the
meeting. Requests should be sent to the Office of the Town Clerk at the above
address.
PUBLIC HEARINGS
Public Hearings provide the general public and interested parties an opportunity to
provide testimony on these items. If you challenge any proposed action( s) in court,
you may be limited to raising only those issues you or someone else raised at the
Public Hearing ( s) described later in this agenda, or in written correspondence
delivered to the Town Council at, or prior to, the Public Hearing( s).
TIMING OF ITEMS ON AGENDA
While the Town Council attempts to hear all items in order as stated on the agenda,
it reserves the right to take items out of order. No set times are assigned to items
appearing on the Town Council agenda.
cc-/
TOWN COUNCIL
MINUTES
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CALL TO ORDER
Mayor Gram call eeting of the Tiburon Town Council to order at 7:30 p.m.
on Wednesday October 3, 2007, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon,
California.
ROLL CALL
PRESENT: COUNCILMEMBERS:
Berger, Fredericks, Gram, Slavitz
ABSENT: COUNCILMEMBERS:
Smith
PRESENT: EX OFFICIO:
Town Manager Curran, Town AttorneyDanforth,
Director of Administrative Services Bigall, Director
of Community Development Anderson, Director of
Public Works/Town Engineer Nguyen, Chief of
Police Cronin, Town Clerk Crane Iacopi
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Section 54956.9(a))
County of Marin v. Martha Company
Bonander v. Town ofTiburon; Tiburon v. All Persons Interested in the Validity of the Del Mar
Valley Utility Undergrounding Assessment District
CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION
(Section 54956.9(b )(3))
One Claim
CLOSED SESSION ANNOUNCEMENT
Mayor Gram said that no action was taken on the items discussed in closed session.
Town Council Minutes #20 -2007
October 3, 2007
Page 1
ORAL COMMUNICATIONS
Jim Bryant, local resident representing the Tiburon Peninsula Chamber of Commerce, informed
the Council of the holiday tree lighting ceremony scheduled for December 7 at Fountain Plaza.
He said that the Chamber was planning to purchase a LED-lighted tree for $20,000 which would
be installed by a company in Grass Valley and also stored at their facility after the holidays. He
asked the Council for a one-time contribution to the purchase of the tree in the amount of$7500;
he said that Belvedere had pledged $2500, and that the Chamber had started a fund for annual
maintenance of the tree.
Mayor Gram said that the matter to be placed on the regular agenda at a future meeting.
Councilmember Fredericks stated that many monetary requests from the Chamber came as a
surprise to the Council. She and said that it would be helpful to see an accounting of Town
contributions to the Chamber, in addition to its TOT contribution.
Vice Mayor Slavitz concurred with this request.
Councilmember Berger questioned the choice of an artificial tree and suggested that the artists
who had designed the "Coming About" fountain should be consulted for their ideas on holiday
lighting or other creative holiday displays in that location.
Town Manager Curran said that the matter would be brought back to the Council at its next
regular meeting.
On another issue, Sue Caudry, Virginia Drive, voiced concern over the parking and storage of
vehicles on the street by an absentee homeowner. She said that she had been in communication
with the Tiburon police on this subject.
Mayor Gram said that he had seen the Chief of Police's response to Ms. Caudry's letter and was
confident that the matter was being addressed by staff.
Ms. Caudry added that she hoped the Council would consider amendments to the Town Code
that would address the specific actions of moving vehicles around on the street to avoid the 72-
hour limit in the code.
Mayor Gram noted her request.
PRESENTATION
. Commendation for Romney Fennell for 21 years of service to the Town of Tiburon
Director of Community Development Anderson read a proclamation and presented it to Ms.
Fennell's son Forrest and daughter Rory on behalf of the Council.
Town Council Minutes #20 -2007
October 3, 2007
Page 2
CONSENT CALENDAR
1. Town Council Minutes - Adopt September 19, 2007 Minutes (Town Clerk Crane Iacopi)
2. Town Investment Summary - Accept August 2007 Report (Director of Administrative
Services Bigall)
3. Commendation - Adopt Resolution Commending Romney Fennell for 21 Years of
Service to the Town upon her Retirement (Director of Community Development
Anderson)
4. Disaster Training Certification - Adopt Resolution Certifying Emergency Management
(NIMS) Training for Town Staff in order to qualify for Federal Disaster Funding (Police
Chief Cronin)
MOTION:
Moved:
Vote:
To adopt Consent Calendar Item Nos. 1 through 4, as written.
Slavitz, seconded by Fredericks
AYES: Unanimous
ABSENT: Smith
PUBLIC HEARINGS
1. Belvedere- Tiburon Library Expansion Project - Consideration of ordinance exempting
project from Tiburon Zoning Ordinance and establishing streamlined review for
processing future zoning permit applications - Introduction and First Reading of
Ordinance (Director of Community Development Anderson)
Property Address:
Assessor Parcel Nos:
1501 Tiburon Boulevard
058-171-93,94 and a portion of 058-171-62
(Continued without hearingfrom September 19,2007)
Director Anderson gave the report. He said that the Town's practice in recent years was to use
streamlined development review procedures for major public facilities. Anderson said that the
process had been used for the original Belvedere- Tiburon library project, as well as for the new
Town Hall and police station. He added that the Town anticipated using the same procedures for
the library expansion when it updated its General Plan, Tiburon 2020, in 2005.
Director Anderson said that under current zoning regulations, a conditional use permit and site
plan and architectural review approval would be required prior to issuance of building permits
for the library project; under the streamlined provisions, the Town Council would be the sole
reviewing body. However, the application could be referred to other boards, as well,.according
to the Director.
Town Council Minutes #20 -2007
October 3, 2007
Page 3
Director Anderson said that the purpose of the streamlining was to save public monies that could
be used for the library project, as well as to conduct a more focused and shorter process. He said
that the Town Council would follow the same criteria utilized by the Planning Commission and
Design Review Board in its review.
Director Anderson said that the Planning Commission had unanimously voted to recommend
approval of this streamlined process at its September 12 meeting. At that meeting, a letter had
been submitted by attorney Stephan Volker raising various objections to the ordinance; Anderson
said that the letter and the Town Attorney's response was included in the Council's staff report.
He recommended that the Council conduct a public hearing of the matter and pass first reading of
the ordinance.
Councilmember Berger asked for an explanation in layman's terms of Section 3 of the ordinance
pertaining to CEQA.
Director Anderson said the section meant that adoption of this ordinance was exempt' from
CEQA. He added that a mitigated negative declaration had already been approved for the library
expansion project and that if there were substantive changes to the project as analyzed in that
document, the project could be subject to further review and analysis under CEQA.
Mayor Gram asked about the rezoning of the project site. Director Anderson said that in 2004 the
site was rezoned from Open Space to Public/Quasi-public.
Mayor Gram added that the lawsuit the followed this action had been successfully defended by
the town. He asked the Town Attorney whether she was satisfied with the proposed streamlining
procedures.
T own Attorney Danforth said that the town had been careful to ensure that the streamlining
process included all the usual substantive protections of the Town's normal rules and regulations.
Vice Mayor asked her whether there was any difference between the issues raised in the 2005
litigation and the issues raised in Mr. Volker's recent correspondence.
Ms. Danforth said that in this case, the General Plan called for a streamlined application process
for this particular project. She said that Mr. Volker argued that CEQA protections would be
lessened by this process; Danforth said that the town had added language to address this
statement.
Mayor Gram opened the public hearing.
Alan Fenster, resident of Marsh Road, adjacent to the proposed expansion project, said that he
was not entirely at peace with the proposed expansion of the library. He said that he and his wife
had enjoyed living by the marsh, especially the bird-watching, and that the expansion was
"wrongheaded" in the following ways:
Town Council Minutes #20 -2007
October 3, 2007
Page 4
I. It was a mistake for permanent and dedicated open space to be re-zoned;
2. The marsh and adjacent flood plain were environmentally sensitive areas;
3. The design and uses of the library were not adequately addressed, especially the issue of
parking;
4. The issue of due process through CEQA was not addressed.
Mr. Fenster said that he did not understand why the traditional design review process did not
apply in this case and he said there should be a point-by-point review of the plans. He feared that
an "up or down vote" by one body would heighten the risk [of inadequate review] for everyone.
Stephan Volker said that the letter he had submitted to the Council was a reiteration of the one he
submitted to the Planning Commission, with one change: he handed out a report from Professor
Robert Curry, a hydrologist, and Peggy Fielder, a botanist from San Francisco State, who had
written her thesis on plants of the Tiburon peninsula.
Mr. Volker said that the site was in a flood plain which had experienced flooding in 1'986; he
said that construction would displace overflow water from the marsh and that new building(s)
would risk inundation. This was precisely the kind of information that CEQA Section 156162
referred to, according to Volker.
In addition, Professor Curry's report contained new information and called for additional
biological and hydrological review.
Mr. Volker said that his client's position was not to stop the library expansion project but to
ensure utmost attention to environmental protection which would result in long-term care of the
marsh. He urged the council to give them time to conduct a [full] review.
V olker also raised due process concerns which, he said, would "go away" if the Council was
willing to work with them and if the outcome satisfied their objective of long-term care of the
marsh.
Councilmember Berger said that the Council had passed first reading of an ordinance addressing
flooding control and construction in flood plain areas; he said that the ordinance would be
adopted this evening.
Councilmember Berger also queried why Mr. Volker thought that project review by the Council,
which was comprised primarily of former members of the Planning Commission and Design
Review Board, would constitute less of an evaluation of the project.
Mr. Volker replied that "10 minds are better than five;" he said that more public hearings should
be encouraged to develop the details. Volker said that this process would balance the needs of
"getting on" with the project with preservation of the environment.
Town Council Minutes #20 -2007
October 3, 2007
Page 5
Jason Kibbey, Director of Defense of Place, said that his group worked to ensure that parks and
other locations remained protected. He said that he had been contacted by members of the
community regarding this project and he encouraged a public process for review of the library.
Mr. Kibbey also complained that within "hours" of his sending an e-mail to the town, unnamed
parties had placed calls to his Board of Directors objecting to his actions.
Mayor Gram closed the public hearing.
Councilmember Berger said that there was no question that the environmental aspects of the
application would be adequately addressed by "five minds."
Councilmember Berger also complimented members of the library on the choice of architects for
the project. He told the architects that the design process needed public input-nhe said that "we
are all the client." Berger rejected the notion that streamlining the process would put it on a track
for the "insiders."
Councilmember Fredericks said that it had always been part of the library's plan to hold
extensive public meetings and workshops outside of the Council's review process.
Library Director Deborah Mazzolini introduced architect Jennifer Devlin of the firm EHDD. She
said that it was made clear to the architects who competed for the job that public input would be
a "major part" of the contract. She said that meetings would be well publicized.
Ms. Devlin said that her firm had just finished the San Mateo public library project. She said that
there were over 100 public meetings during this process.
Councilmember Berger asked Ms. Devlin to stay open to the ideas, including negative ideas, that
were presented at the public meetings. He said that input from the public would result in a better
design.
Vice Mayor Slavitz said that streamlining was not "short shrift;" he said that this process had
worked well 10 years ago and that he was comfortable undertaking it again.
Mayor Gram said that this proj ect would not be "shuffled through;" he said that this was the
same process used by the town and other cities. He said that the Council's review would include
not only aesthetic considerations but environmental ones, as well.
MOTION:
Moved:
Vote:
To read the ordinance by title only.
Berger, seconded by Slavitz
AYES: Unanimous
ABSENT: Smith
Mayor Gram read, "An ordinance of the Town Council of the Town of Tiburon amending the
Zoning Ordinance (Chapter 16 of the Tiburon Municipal Code) by adopting an ordinance
Town Council Minutes #20 -2007
October 3, 2007
Page 6
establishing streamlined town review and decision-making procedures for the Belvedere- Tiburon
Public Library expansion project."
MOTION:
Moved:
Vote:
To pass first reading of the ordinance.
Slavitz, seconded by Berger
AYES: Berger, Fredericks, Gram, Slavitz
ABSENT: Smith
2. Flood Damage Prevention - Consideration of ordinance amending Chapter 13D of Town
Code to reduce flood damage by regulating the base floor elevations of new construction
or substantial improvements in areas designated as flood zones - Second Reading and
Adoption of Ordinance (Director of Community Development Anderson)
Council waived the staff report.
Mayor Gram opened and closed the public hearing. There was no public comment. '
MOTION:
Moved:
Vote:
To read the ordinance by title only.
Slavitz, seconded by Fredericks
AYES: Unanimous
ABSENT: Smith
Mayor Gram read, "An ordinance of the Town Council of the Town of Tiburon amending
provisions of Chapter 13D of the Tiburon Municipal Code (Flood Damage Prevention)."
MOTION:
Moved:
Vote:
To adopt the ordinance.
Slavitz, seconded by Fredericks
AYES: Berger, Fredericks, Gram, Slavitz
ABSENT: Smith
3. Pine Terrace ADA Path Improvements - Recommendation to Approve Plans and
Negative Declaration and Authorize Town Manager to Authorize Project Bids subject to
final CAL/TRANS design approval (Director of Public Works/Town Engineer Nguyen' &
Director of Community Development Anderson)
Director Anderson gave the report. He said that for several years, the town had sought to
improve the pathways near Pine Terrace that led to McKegney Green and the multi-use path.
He said that an earlier pathway improvement design had been approved by the Council in 2001
but had not gone forward due to lack of funding. According to Anderson, subsequent
discussions with CAL/TRANS and the Pine Terrace Homeowner's Association had resulted in
the revised project design currently before the Council. He said it consisted of two
components:
October 3, 2007
Town Council Minutes #20 -2007
Page 7
1. An existing 225-foot long paved path connecting pedestrian traffic along the south side
of Tiburon Boulevard to the multi-use path would be resurfaced and made accessible to
the disabled;
2. A new" 200-foot long secondary pathway would be constructed to provide a more direct
route along Tiburon Boulevard and the multi-use path to McKegney Green.
Anderson said that plans had been prepared by Harris & Associates, and were pending final
CAL/TRANS approval. The preliminary Engineer's Estimate for construction was $195,000,
according to Anderson.
Director Anderson said that the project's benefits included a safer route for children going to
school, accessibility for the disabled, and enhanced public access to the multi-use path and
McKegney Green. In addition, an initial study identified several potential environmental impacts
but c'oncluded that all potential impacts could be mitigated.
Anderson said that the financial impacts to the town would be the cost of construction and on-
going maintenance. He said that funding for the construction portion was included in the
adopted fiscal year 2007-08 capital improvement budget.
Councilmember Berger asked about the proximity of certain trees to the project; Director
Anderson said that staff had looked at the trees and did not expect the proj ect to have any
substantive effect on them.
Vice Mayor Slavitz asked about grant funding for the project. Director Nguyen said that the
town had received an $87,000 grant from the Transportation Authority of Marin which would
help fund the overall construction cost of $195,000.
Vice Mayor Slavitz asked about archeological findings in the area. Director Nguyen said that an
archaeologist would be monitoring construction in the potentially sensitive areas.
Vice Mayor Slavitz asked whether a CAL/TRANS encroachment permit was needed for the
unpaved portion of the path only. Director Nguyen said that the town would wait to obtain
permits for both portions of the path before beginning the project.
Mayor Gram opened the public hearing.
Steven Rappaport, Pine Terrace, had two main concerns: traffic congestion and safety. He said
that Pine Terrace was used by soccer players and Del Mar school children as a drop-off and pick-
up location. He said that a renovated path would bring even more people to Pine Terrace and
McKegney Green. Also, he said that he feared the improved path would increase the parking by
"weekenders" on his street. He submitted photos to the Council showing this traffic congestion.
Mr. Rappaport said that the town had attempted to address this problem by putting up a sign but
that it was not within the field of view of people driving into Pine Terrace. He had the following
Town Council Minutes #20 -2007
October 3,2007
Page 8
suggestions for the town: to tell the Tiburon Peninsula Soccer League that it was not okay to park
or drop-off on Pine Terrace; to increase police presence to monitor the unsafe practices and
"shoo" people away; and better signage.
Henry Broderick, Rowley Circle, said that he was concerned about the trees on the path
because there was very little soil in that location which might be disturbed by construction. He
said that one large eucalyptus tree there was a "treasure" and that care should be taken to
protect it by paving around it.
Doris Dantes, 15-year resident of Pine Terrace, said that the issues had remained constant, even
though Councilmembers and town managers had come and gone over the years. She noted that
the Director of Community Development had stated that the potential impacts of the project
had mitigations; she asked how the parking problems would be mitigated. She said that a 6 or
10-inch sign "won't cut it."
Ms. Dantes said that she had spoken with Director Nguyen in June to let him know,that this
was a serious problem that needed to be addressed. She said that the residents of Pine Terrace
would like to see path improvements, but not at their expense. She also mentioned the
"tenuous" lease the town had on the property. She asked that something be done so that the
lease would not be revoked.
Ms. Dantes said that she was responsible for having the preclusion of parking written into
original master use plan for McKegney Green. Although the police department was monitoring
soccer practice drop-offs and pick-ups on Tuesdays and Wednesdays, Ms. Dantes said that the
problem was greater than that; she said the photos distributed earlier represented only one
snapsnot in time and to add to this scenario the 50-60 cars circling Pine Terrace for after-school
pick-ups from Del Mar School.
Councilmember Fredericks asked about the easement over [a portion of] the path. Town
Attorney Danforth said that it was a leased easement by the Town from the Pine Terrace
property owners.
Vice Mayor Slavitz said that the paved portion of the path went directly through the Pine
Terrace easement while the other portion of the project (the dirt path) was simply being made
safer.
Vice Mayor Slavitz said that he thought it was a 99-year lease. Ms. Dantes said that it was not
timed.
Councilmember Fredericks said that while the negative declaration said that there would not be
an increase in traffic, she thought that the town should address the concerns of the Pine Terrace
residents.
Town Council Minutes #20 -2007
October 3, 2007
Page 9
Councilmember Berger agreed that it would be a nice idea to fold this matter into the overall
project. He said that one solution might be more explicit signage.
Town Manager Curran said these were two separate issues: the negative declaration (for the
project) and the problem of parking at Pine Terrace. She agreed with the statements by
Councilmembers Fredericks and Berger that the problem could use some focus and solutions.
Mayor Gram asked whether staff was proposing to build improvements over something that
could be revoked. Director Anderson said he thought the answer was yes.
Mayor Gram asked for more information concerning the lease; whether is was a recorded
easement, etc. He suggested that the matter be continued so that Council could understand the
nature of the document in question and before it agreed to spend any money on the project.
Councilmember Fredericks asked whether a delay would result in a loss of grant funding. Staff
said that it would not.
Council asked how much of the funding was for the paved portion of the path. Director
Nguyen said that a significant portion of the project was for the paved path. He added that the
two paths could be separate proj ects, if necessary.
Mayor Gram agreed that the parking issue was a real problem that he himself had witnessed.
He said that some people parked at Pine Terrace to avoid the longer walk to Blackie's Pasture
parking lot.
Vice Mayor Slavitz said that the solution was most likely an ongoing effort. He said that he
had held meetings with the residents several years ago on the same subject.
Item continued to the next regular meeting.
TOWN COUNCIL REPORTS
None.
TOWN MANAGER'S REPORT
None.
WEEKLY DIGESTS
. Town Council Weekly Digest - September 21, 2007
. Town Council Weekly Digest - September 28, 2007
Town Council Minutes #20 -2007
October 3, 2007
Page 10
ADJOURNMENT
There being no further business before the Town Council of the Town of Tiburon, Mayor Gram
adjourned the meeting at 8:42 p.m.
ATTEST:
DIANE CRANE IACOPI, TOWN CLERK
Town Council Minutes #20 -2007
TOM GRAM, MAYOR
October 3, 2007
Page 11
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
T own Council Meeting
October 17, 2007
Agenda Item: ~- '2
STAFF REPORT
To:
Mayor and Members of the Town Council
From:
Town Manager
Subject:
Tiburon Tourism Business Improvement District Appointment to
Marin County Visitors Bureau Advisory Board
Reviewed By:
~
BACKGROUND
On June 6, 2007, the Town Council adopted Resolution No. 26-2007, declaring its intention to
establish a Parking and Business Improvement Area known as the Tiburon Tourism Business
Improvement District ("TTBID"). The TTBID will levy an assessment on lodging
establishments, to fund a partnership with the Marin County Tourism Business Improvement
District ("MCTBID") to promote tourism in the Town. The MCTBID operates as the Marin
County Visitors Bureau (MCVB), with seven participating cities: Corte Madera, Fairfax,
Larkspur, Mill Valley, Novato, San Anselmo and San Rafael.
The Town undertook the process of forming the TTBID at the request of the Town's two hotels,
the Lodge at Tiburon and the Water's Edge Hotel. The Hotels will pay a one-percent assessment
over and above the current Town Transient Occupancy Tax. The Town, as the collecting entity,
would retain 1 % of the collection to cover administrative costs.
After holding several public hearings on the matter, the Town Council adopted an ordinance to
form the TTBID at its September 5, 2007 regular meeting. The next step in the process is for the
Council to appoint Tiburon representatives to an advisory board, which in this instance is the
Marin County Visitors Bureau. Under the MCVB by-laws, the appointed representatives can be
hotel representatives, town officials, or members of the business community.
The Lodge at Tiburon has recommended appointment of its General Manager, Michael Winn.
The Water's Edge Hotel, which is part of the Joie de Vivre Hotel Group, already has a
representative on the MCVB board and has declined the offer to appoint another representative.
Town Staffhas also asked the Chamber of Commerce whether it would be interested in having a
representative appointed to the MCVB board. The Chamber is currently considering this request.
T'Cl\\iD (':ounciI
RECOMMENDATION
Staff recommends that the Town Council:
Appoint General Manager Michaela Winn from The Lodge at Tiburon to the Marin County
Visitors Bureau Advisory Board on behalf of the Tiburon Tourism Business Improvement
District.
Exhibit:
Letter from Jo McEvoy dated October 5, 2007
Prepared By: Diane Crane Iacopi, Town Clerk
&1
LARKSPUR
HOTELS & RESTAURANTS
--,
Diane Crane lacopi
Town of Tiburon
1505 Tiburon BLvd
Tiburon, CA 94920
RECEJVED
l OCT ~(200!J
TOWN CLERK
TOWN OF TlBURON
October 5, 2007
Dear Ms. Crane lacopi,
Per your letter requesting a representative from The Lodge at Tiburon for
the Marin Convention and Visitor's Bureau. We are recommending Ms.
Michaela Winn, General Manager of The Lodge at Tiburon. Ms. Winn may
be reached at 4 15-435-3133 or 1 651 Tiburon Blvd.
Please feel free to call with any questions, at 415-945-5043.
Best Regards,
J 2::~~
ecutive Assistant to Ken Leone
Hotel Management Division
125 E, Sir Francis Drake Blvd., Ste. 200, Larkspur, CA 94939
p, 415,945,5000 F,415.945.5001
www.larkspurhotels.cotll
Page 1 of 1
Diane Crane lacopi
From: Diane Crane lacopi
Sent: Monday, October 15, 2007 3:06 PM
To: Diane Crane lacopi
Subject: FW: MCVB
For Council Late Mail, 10/17/07.
Margaret A. (Peggy) Curran
TO\\'ll Manager, TO\\-TI of Tiburon
1505 Tiburon Boulevard
Tiburon, CA 94920
415-435-7383
pcurrjln@ci.tiburon.ca.us
W1:\'W .<:!Jiburon.ca .I.!~
TOWN CO-UNCIL
LA TEMAIL CC - Z
MEETING DATE to (ttj 01-
From: James Allen [mailto:jimallen94920@yahoo.com]
Sent: Monday, October 15, 2007 1:30 PM
To: Peggy Curran
Subject: MCVB
The Chamber of Commerce requests that Chris Koehler be appointed to the Marin Visitor's
Bureau Board of Directors.
Many thanks,
Jim Allen
Yahoo! oneSearch: Finally, mo~bile seaIch that gives_answe{~, not web links.
10/15/2007
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
Town Council Meeting
October 17, 2007
Agenda Item: .p I-J _I
STAFF REPORT
To:
Mayor & Members of the Town Council
From:
Community Development Department
Subject:
Recommendation by Director of Community Development: Consider
Adoption of a Zoning Ordinance Amendment in the form of an
Ordinance Establishing a Streamlined Development Review Procedure
for the Belvedere-Tiburon Library Expansion Project; 1501 Tiburon
Boulevard; Belvedere- Tiburon Library Agency and Town of Tiburon,
owners; Assessor Parcel Nos. 058-171-62 (portion), 058-171':'93 & 058-
171-94
Reviewed by:
BACKGROUND
At its meeting of October 3, 2007, the Council passed first reading of this ordinance. The
ordinance now comes before the Council for second reading and adoption.
RECOMMENDATION
Staff recommends that the Town Council:
1. Hold a public hearing and take any public comment on this ordinance.
2. Move to read the ordinance by title only, adopt the motion, and read by title only.
3. By roll call vote, adopt the ordinance
Exhibits: Draft Ordinance
Prepared By:
Scott Anderson, Director of Community Development ~
S:\Administration\Town Council\Staff Reports\2007\Oct. 17, 2007\Library streamlining 2nd reading staffreport.doc
ORDINANCE NO. N.S.
AN ORDINANCE OF THE TOWN COUNCIL OF THE
TOWN OF TIBURON AMENDING THE ZONING ORDINANCE (CHAPTER 16 OF
THE TIBURON MUNICIPAL CODE) BY ADOPTING AN ORDINANCE
ESTABLISHING STREAMLINED TOWN REVIEW AND DECISION-MAKING
PROCEDURES FOR THE BELVEDERE-TIBURON
PUBLIC LIBRARY EXPANSION PROJECT
The Town Council of the Town of Tiburon does ordain as follows:
SECTION 1.
PURPOSE AND INTENT
The Belvedere- Tiburon Library Agency (BTLA) owns and operates a public library at the
corner of Tiburon Boulevard and Mar West Street, on property commonly known as'1501
Tiburon Boulevard and further identified as Marin County Assessor Parcels 058-171-93, 94 and
a portion of 058-171-62. In 2004, the Tiburon Town Council approved a general plan
amendment, rezoning, master plan amendment, and precise plan amendment for the construction ,
of additions to the existing Library building. The Town Council also adopted a mitigated
negative declaration of environmental impact for the additions to the Library (hereinafter
"Project"), as set forth in those approvals.
In September 2005, the Town Council adopted an updated general plan known as Tiburon
2020, which set forth the following policy and program regarding the Library:
~ Downtown Element Policy DT -35: Support an appropriate expansion of the
Belvedere- Tiburon Public Library adjacent to Zelinsky Park.
~ Downtown Element Program DT -u: Facilitate expansion of the Belvedere-
Tiburon Public Library by employing streamlined permit review processes
typically used for major public projects.
In July 2007, the Town Council entered into an agreement with BTLA to transfer
property adjacent to the public improvements known as Zeli~sky Park for the purpose of
expanding the library as contemplated by the general plan and zoning ordinance. The Agreement
provided that the Project would 'be subject to the Town's normally applicable laws and
regulations, except as may be waived or modified by ordinance of the Town Council. The Town
retains its discretion to process and approve, conditionally approve or deny all land use
applications as provided by law.
Pursuant to the provisions of Tiburon's zoning ordinance (Tiburon Municipal Code
Chapter 16), the Project would be required to secure conditional use permit approval by the
Planning Commission, and site plan and architectural approval by the Design Review Board
Town ofTiburon
Ordinance No.
N.S.
Adopted --/--/2007
1
EXHIBIT NO.--L
(DRB) prior to the issuance of a building permit. However, the Town Council finds it
appropriate to adopt this ordinance to establish a streamlined planning process and decision-
making procedure for the Project, because of (1) the extraordinary public interest served by the
Project (2) the above general plan policy and program regarding the Project; and (3) the need to
preserve scarce public monies by minimizing the expense required to comply with the Town's
laws and regulations while still meeting the intent thereof.
SECTION 2.
EXEMPTION FROM ZONING ORDINANCE
The Project shall be exempt from all provisions of the Tiburon Zoning Ordinance,
codified as Chapter 16 of the Tiburon Municipal Code.
SECTION 3.
ENVIRONMENTAL DETERMINATION
Adoption of this ordinance has no potential to result in a significant impact on the
environment pursuant to Section 15061(b)(3) of the CEQA Guidelines and is therefore exempt
from the requirements of the California Environmental Quality Act.
SECTION 4.
FINDINGS
The Town Council finds as follows:
(A) Notice of the public hearings on this matter was published in the Ark newspaper on
August 29, 2007, and other noticing was provided as required by law.
(B) The Planning Commission held a duly noticed and advertised public hearing on
September 12,2007, at which testimony was received from the public; and
recommended adoption of the ordinance to the Town Council.
(C) The Town Council has held public hearings on September 19 and October 3,2007
and has heard and considered public testimony on this item.
(D) The Town Council finds that the proposed ordinance would be consistent with the
goals, policies, and programs of the Tiburon General Plan, as set forth in the Staff
Report dated September 19, 2007.
(E) The Town Council finds that the proposed ordinance is consistent with the objectives
set forth in the Zoning Ordinance.
SECTION 5.
REVIEW AND DECISION-MAKING PROCEDURES
ESTABLISHED
Development applications for the Project shall be reviewed pursuant to the following
procedures:
(A) The Town Council shall hold one or more public meetings to review and,
if appropriate, approve or conditionally approve the site plan and architectural drawings
for the project. This review shall include the building additions, landscaping, parking and
other ancillary improvements, and shall constitute "plan review and approval by the
Town Council". In conducting its review and evaluation of the Project, the Town
Town of Tiburon
Ordinance No.
N.S.
Adopted --/--/2007
2
Council shall utilize those guiding principles, design review guidelines, purposes and
special considerations that the Planning Commission and Design Review Board would
have normally applied absent the adoption of this streamlined processing procedure.
(B) At any time during the process, the Town Council may, as deemed
appropriate, refer the Proj ect to the Planning Commission, Design Review Board, or any
other Council-appointed Committee for that body's expeditious input, recommendations,
or analysis. Such referrals shall be advisory and not binding on the Town Council.
(C) The Town Council approved a Mitigation Monitoring Program (MMP) for
the Project on May 19, 2004 by Resolution 22-2004. For the purposes of implementing
any and all mitigation measures for the Project, all references to "time of building
design", "Conditional Use Permit", "Design Review", and "Conditional Use Permit
and/or Design Review" in the adopted MMP shall be substituted with the phrase "plan
review and approval by the Town Council".
(D) Prior to any work on the site, the BTLA must apply for and the Town
Building Official must review and issue any building permits required by law for the
Proj ect.
(E) Prior to any work on the site, the BTLA must apply for and the Town
Engineer must review and approve an encroachment permit for any work proposed on
Town land or street right-of-way.
(F) The Project shall be exempt from all Town planning and permit fees
except that BLTA shall pay any costs the Town incurs from outside vendors or
consultants, where the Town Manager has determined that such costs are necessary or
appropriate to process the Proj ect.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect and be in force thirty (30) days after the date of passage
and before the expiration of fifteen (15) days after its passage a copy of the ordinance shall be
published, with the names of the members voting for and against it, at least once in a newspaper
of general circulation in the Town of Tiburon.
This Ordinance was introduced at a regular meeting of the Town Council of the Town of
Tiburon on ,2007 and was adopted at a regular meeting of the Town Council
of the Town of Tiburon on , by the following vote:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
Town of Tiburon
Ordinance No.
N.S.
Adopted --/--/2007
3
ABSENT:
COUNCILMEMBERS:
ATTEST:
DIANE CRANE IACOPI, TOWN CLERK
TOM GRAM, MAYOR
TOWN OF TIBURON
S:\Administration\Town Council\Ordinances\library streamlining ordinance.doc
Town ofTiburon
Ordinance No.
N.S.
Adopted --/--/2007
4
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
T own Council Meeting
October 17, 2007
Agencb Item: ffl- )..
STAFF REPORT
To:
Mayor and Members of the Town Council
Prom:
Public Works Department
Community Development Department
Subject:
Pine Terrace Pedestrian Path Improvement Project: Recommendation
to Approve Plans and CEQA Negative Declaration and Authorize the
Town Manager to Solicit Bids Subject to Final Caltrans Design
Approval
Reviewed By:
w
BACKGROUND
On October 3, 2007, the Town Council held a public hearing on this item, took public testimony
and closed the public hearing, and began its deliberations on the project. The Council received
testimony from two residents of the Pine Terrace Subdivision expressing concerns with existing
traffic safety and parking issues on Pine Terrace. Mayor Gram also requested additional
information on a lease agreement with the Pine Terrace Homeowners Association that provides
for public pedestrian access over a portion of the existing paved pathway. The Town Council
continued the item to the meeting of October 17,2007.
DISCUSSION
Parking & Traffic Safety Issues
While recognizing that the existing parking and traffic safety issues on Pine Terrace are separate
from the pathway improvement project, the Town Council directed that Staff work with the
involved parties to address these traffic safety and parking concerns. Staff has initiated this
process and will continue to provide the Town Council with periodic progress updates.
Lease Agreement
In 1982, the Town leased a small triangular-shaped portion of a parcel owned by the
members of the Pine Terrace Homeowners Association. Staff has attached a copy of the
lease agreement as Exhibit 1. The lease provides that either party may terminate the lease
upon 30 days written notice. This termination clause creates an element of risk as the
Town contemplates a substantial expenditure to improve the path. However, this risk
CouncIl
OCLorOJcr 17,)()(lf
must be weighed against the risk of liability if the path continues to degrade and/or a user
is injured.
Moreover, there are several factors that render lease termination unlikely. The Pine
Terrace Homeowner's Association no longer formally exists, and the property owners of
Pine Terrace now all own the property directly and would all have to approve any change
in the status of the property. This need for unanimous approval has defeated the Town's
prior efforts to solidify its interest in the property. The same requirement is likely to
inhibit termination of the lease, especially since such termination would leave the property
owners solely liable for the path (unless they were to totally remove it). Staff concludes
that the risk associated with lease termination is small in comparison to the importance of
the pathway to the community at large.
RECOMMENDATION
Staff recommends that the Town Council:
1) Take any public comment, limiting comment to new information.
2) Adopt the Resolution (Exhibit 2) adopting a Mitigated Negative Declaration for the
project, approving the project and adopting a mitigation monitoring program for the
project, and authorizing the Town Manager to solicit construction bids subject to
receipt of final Caltrans design approval.
EXHIBITS
1. Lease Agreement dated July 15, 1982.
2. Draft Resolution.
Prepared By:
Nicholas T. Nguyen, Director of Public Works / Tow!) Engineer
Scott Anderson, Director of Community Development~
S:\Administration\Town Council\StaffReports\2007\Oct. 17, 2007\Pine Terrace Path Project 10-17 report.doc
J/
LEA S E
THIS LEASE is executed in duplicate at Tiburon,
California, between PINE TERRACE HOMEOWNERS ASSOCIATION,
hereafter "Lessor", and the TOWN OF TIBURON, a Municipal
Corporation, hereafter "Lessee".
IT IS AGREED between the parties as follows:
1. DESCRIPTION OF PREMISES. Lessor hereby leases
to Lessee~.and Lessee hires from Lessor, on the terms and con-
ditions hereinafter set forth, that certain real property with
the appurtenances, situated in the ~own of Tiburon, State of
California, more particularly described in Exhibit "A" attached.
2. TERM. The term of this Lease shall be one (1)
year, commencing January 1, 1982, and shall continue thereafter
from year to year until terminated. Either party hereto may
terminate this Lease at any time by giving the other party
notice in writing at least thirty (30) days next prior to the
date when such termination shall become effective.
3. RENT. The total rental shall be the sum of ONE
DOLLAR ($1.00), which shall be payable on January l, 1992, and
on the first day of each succeeding year thereafter until this
Lease is terminated.
4. USE. The property leased hereunder is to be
used as open space.
5. HOLD HARMLESS. Lessor shall not be liable for
any damages or injury to Lessee, or any other person, or to any
property, occurring on the demised premises or any part thereof;
and Lessee agrees to hold Lessor harmless from any claims and
liabilities by reason of the use, or misuse, of the d~~ised
premises.
6. ENTIRE AGREEMENT. This Lease constitutes the
entire agreement between the parties, and may be modified only
by a writing signed by both parties.
1.
EXHIBIT No.L
;/
7. NOTICES. Any notice which either party may give
to the other may be given by mailing the same to Lessee at
Town Hall, 1155 Tiburon Boulevard, Tiburon, California 94920,
and to Lessor at /,,0 H ~... 1C2.~~ I Ti~UL...,'.J I Gtt,...'tf" alt4;t Q'4t12o
IN WITNESS WHEREOF, Lessor and Lessee have executed
this Lease the , 5+h day of ::::ruJ j
, 198~.
By
ASSOCIATION
Paul J. Beuttas, President: "Lessor"
TOWN OF TIBURON
A Municipal Corporation
By ~~f)r4
Dennis'Rockey, Mayor
ATTE~~
R.L. Kle1nert, Town Manager/Town Clerk
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RESOLUTION NO. Draft-2007
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
APPROVING THE PINE TERRACE PATHWAY IMPROVEMENT PROJECT,
ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION
MONITORING PROGRAM THEREFOR, AND TAKING RELATED ACTIONS
ASSESSOR PARCEL NOS. 55-131-02 & 55-131-19
WHEREAS, the Town Council of the Town of Tiburon does resolve as follows:
Section 1. Findings.
A. The Town of Tiburon is proposing to construct pedestrian access improvements in the
vicinity of the Pine Terrace Subdivision and the Richardson Bay Lineal Park Multi-use
Path, in the vicinity of McKegney Green. The proposed project would involve
reconstruction of an existing pedestrian pathway to, among other things, make it comply
with accessibility regulations, and would also involve installation of a new 200- foot long
pathway that would provide direct access to McKegney Green from existing pedestrian
improvements alongside Tiburon Boulevard.
B. The Tiburon Planning Division prepared an initial study, which concluded that there
were no potentially significant environmental effects related to the project that could not
be mitigated through implementation of the mitigation measures agreed to in advance
by the Town.
C. On August 20, 2007, a Draft Mitigated Negative Declaration was circulated for public
and agency comment. Notices of such availability were mailed to persons and agencies
as required by law, posted, and advertised in the Ark newspaper to announce a public
review period that ended on September 24, 2007. The notice included information on the
scheduled public hearing on the project application. One comment letter was received
during the comment period.
D. The Town Council has held a duly noticed public hearing on October 3, 2007 and heard
and considered all testimony received from interested persons and considered the project
materials before it. The Town Council finds that the project is consistent with the goals,
policies and programs of the Tiburon General Plan and consistent with the Town's zoning
regulations. The Town Council finds that the project would provide a handicapped-
accessible connection between the Del Mar Middle School and the Multi-Use Path, as
well as providing other benefits to the general public in the form of enhanced access to
the Richardson Bay Lineal Park.
Tiburon Town Council
Resolution No. XX-2007
--/--/2007
1
EXHIBIT NO. J..
E. The Town Council finds that no substantial evidence has been received that would
support a fair argument that a significant environmental effect would result from the
project after implementation of the mitigation measures.
Section 2.
Adoption of Mitigated Negative Declaration.
NOW, THEREFORE, BE IT RESOLVED that the Town Council adopts the mitigated
negative declaration for the Pine Terrace Pathway Improvement Project.
Section 3.
Approval ofProiect and Mitigation Monitoring Program.
BE IT FURTHER RESOLVED that the Town Council hereby approves the Pine Terrace
Pathway Improvement Project and adopts a mitigation monitoring program for the project as set
forth in attached Exhibit "A", incorporated herein. The Director of Community Development is
directed to file the Notice of Determination with the Marin County Clerk and the Governor's
Office of Planning & Research (State Clearinghouse) within five (5) working days of this
approval.
Section 4.
Authorization to Solicit Bids.
BE IT FURTHER RESOLVED that the Town Manager is authorized to solicit project
bids, subj ect to final Caltrans design approval.
PASSED AND ADOPTED at a regular meeting of the Town Council on
,2007, by the following vote:
AYES:
NOES:
ABSENT:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
TOM GRAM, MAYOR
TOWN OF TIBURON
ATTEST:
DIANE CRANE IACOPI, TOWN CLERK
S:\Administration\Town Council\Resolutions\2007\PineTerrace Pathway Improvement Project reso.doc
Tiburon Town Council
Resolution No. XX-2007
--/--/2007
2
EXHIBIT
'A If
APPENDIX A
. CONSENT AGREEMENT FOR l\fiTIGA TION MEASURES
Project Title: Pine Terrace Pedestrian Path hnprovements - Richardson Bay Liileal Park
Lead Agency Name and Address: To:wn ofTiburon; 1505 Tiburon Boulevard
Tiburon, CA 94920
Contact Person and Phone Number: Daniel M. Watrous, Planning Manager (415) 435-7393
Project Location: Richardson Bay Lineal Park, Tiburon, Marin County, CA
Project Sponsor's Name & Address: Town ofTiburon, 1505 Tiburon Boulevard, Tiburon, CA 94920
The Town ofTiburon, the project sponsor, hereby agrees to implement the mitigation measures described
herein which are recommended for the proposed project based on the assessment of potential
environmental impacts in the Initial Study and are incorporated into the preparation of the Mitigated
Negative Declaration (pursuant to Section 21157.5 of the Public Resources Code and Articl~6 of the State
CEQA Guidelines) for the proposed project. The mitigation measures required to reduce the potentially-
significant impacts of the project to a 1ess-than-significant level are as follows:
Mitigation Measure Air Quality - 1: The site shall be watered during construction to minimize fugitive
dust.
Mitigation Measure Cultural-I: All soils removal from this portion of the project shall be monitored by
both an archeologist and a Native American representative to insure that all significant archeological
materials and information are removed and/or recorded for further analysis if recovered. Monitoring shall
also identify and lessen the impacts of project to possible human burials which may exist in undisturbed
portions of the archeological site. .
Monitoring shall consist of direct observation of the excavation process by a monitoring archeologist and a
Native American representative. Monitoring shall occur during excavation until excavation is complete.
The archaeologist and monitor shall coordinate with the Town and its contractor in advance of the start 9f
work to determine monitoring schedules.
Equipment stoppages shall only involve those pieces of equipment that have actually encountered
significant or potentially significant deposits, and shall not be construed to mean a stoppage of all
equipment on the site unless the cultural deposit covers the entire building site. During temporary
equipment stoppages brought about to examine suspected remains, the archeologist and monitor shall
accomplish the necessary tasks with all due speed.
Mitigation Measure Cultural -2: If, during construction activities, any archaeological artifacts or human
remains are encountered, the following measures shall be implemented:
a. Construction shall cease and a qualified archaeologist, if not already present, shall visit the site to
address the find. The Marin County Medical Examiner's office shall be notified to provide proper
direction on how to proceed. If any Native American resources are encountered during construc-
Pine Terrace Pedestrian Path - Richardson Bay Lineal Park, Tiburon, CA
37
\\,
tion, construction' shall cease immediately until a Native American descendant, appointed by the
Native American Heritage Commission of the State of California, is able to evaluate the site, make
further recommendations, and be involved in mitigation planning.
b. Any artifacts or samples collected as part of the initial discovery or monitoring must be properly
conserved, catalogued, analyzed, evaluated, and curateq. in a manner consistent with current
professional' archaeological standards.
c. The Town of Tiburon is responsible for notifying the contractor in writing of the possibility of
such findings prior to the onset of construction.
Mitigation Measure Noise - 1: All construction activities shall comply with the Town' s limitatio~s on
construction hours as set forth in Chapter 13 of the Tiburon Municipal Code. Construction shall be limited
to 7:00 a.m. to 5:00 p.m., Monday through Friday, and 9:30 a.m. to 4:00 p.m. on Saturdays. Work shall
not be performed on Sundays or on holidays recognized by the Town of Tiburon. Hours of operation,
maintenance, and servicing of heavy equipment shall be limited to 8:00 a.m. to 5 :00 p.m., Monday through
Friday.
Mitigation Measure Noise - 2: Equipment engine doors on motorized equipment shall be closed during
equipment operation.
Mitigation Measure Noise- 3: The quietest of alternative feasible equipment shall be used d'1ring
demolition and construction.
Mitigation Measure Noise - 4: When not in use, motorized construction equipment shall not be left idling.
Mitigation Measure Transportation/Traffic - 1: A temporary emergency access pathway shall be
established and maintained in an unobstructed condition when the Tiburon Multi-Use Path is disturbed or
otherwise obstructed as part of the proposed construction. This temporary emergency access pathway shall
be designed and constructed to the satisfaction of the Tiburon Fire Protection District to allow emergency
vehicles access to portions of the Richardson Bay Lineal Park currently accessed by the Tiburon Multi-Use
Path.
Project Sponsor's Signature:
~
Margaret Curran, Town Manager,
Town ofTiburon
5'. d-iJ . o?-
Date
Pine Terrace Pedestrian Path - Richardson Bay Lineal Park, Tiburon, CA
38
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
T own Council Meeting
October 17, 2007
Agenda Item: fJII- ~
STAFF REPORT
To:
Mayor and Members of the Town Council
From:
Community Development Department
Subject:
Recommendation to Adopt Resolution Setting Forth an Hourly Billing
Rate Schedule for Processing of Development Applications
/~
Reviewed By:
SUMMARY
Town staff is proposing adoption of an Hourly Billing Rate Schedule for Processing of
Development Applications. This Schedule would establish hourly billing rates for certain Town
personnel during the processing of development applications such as precise development plans,
subdivisions, and conditional use permits. The proposed billing rate schedule reflects the
findings of a recent study commissioned by the Town.
BACKGROUND
The Town of Tiburon's fee structure for development applications is intended to recover staff
time and other costs incurred by the Town in processing those applications. A review of hourly
rates charged by other Marin County municipalities indicated that the Town was significantly
underestimating actual costs of providing the services to process development applications. After
seeking direction from the Town Council's Finance Subcommittee, staff retained a qualified
consultant to conduct a cost recovery study that evaluated the adequacy of specific staff billing
rates for development applications.
The hourly rate study, attached as Exhibit 1, was prepared by Revenue and Cost Specialists,
LLC, of Fullerton, California. The study calculated hourly rates for various Community
Development Department employees when processing development applications that often
involve coordination with other departments. The study does not apply to simpler applications
(e.g., design review, tree permits, variances, sign permits, etc.), because a flat fee is charged
based on average processing times for these short-duration applications.
The proposed hourly billing rates constitute a "fully allocated hourly rate" for each employee (see
Exhibit 2). The consultants first collected information for each of the studied positions,
including the amount of time each position spends reviewing development applications, working
on long-range projects and conducting other administrative duties. The consultants then used
current Town budget figures for the salary, fringe benefits, available work hours, operating
'TO\\D (OUlldl
expenses and overhead costs for each position. The consultants tabulated this information and
calculated the hourly billing rates for each employee. The rates are intended to more accurately
recover the actual cost to the Town of providing the application processing services for
development applications.
The Town has previously adopted an hourly rate schedule for all Town positions that provides a
non-fully allocated billing rate for employees, representing their stand-alone hourly cost. This
schedule will continue to be used for individual research projects involving only that employee.
A resolution adopting the Hourly Billing Rate Schedule for Specified Town Personnel When
Processing Development Applications is attached as Exhibit 3. No increase in planning, zoning,
public works, or building permit application filing fees are included as part of this action. The
hourly billing rates would be charged against the current initial filing fee deposit collected from
an applicant at the time of application filing.
RECOMMENDATION
Staff recommends that the Town Council:
1. Hold a public hearing on the item
2. Adopt the Resolution establishing the Hourly Billing Rate Schedule
Exhibits:
1.
2.
3.
Study prepared by Revenue & Cost Specialists, LLC, August 2007
Guide to Fully Allocated Hourly Rates
Draft Resolution adopting an Hourly Billing Rate Schedule for Specified
Town Personnel When Processing Development Applications
Prepared By:
Daniel M. Watrous, Planning Manager
Community Development
Fully Allocated Hourly Rates
for the
Town of Tiburon
AUGUST 2007
Prepared by:
Revenue & Cost Specialists, LLC
2545 East Chapman Ave, Suite 103
Fullerton, CA 92831
www.revenuecost.com
(714) 992..9020
Copyright, 2007 by Revenue & Cost Specialists
ExHwIT I
Town of Tiburon
Fully Allocated Hourly Rates
Table of Contents
1) Fully Allocated Hourly Rate Detail
2) Available Work Hour Detail
3) Salary Detail
4) Fringe Benefit Detail
5) Operating Expense Detail
6) General and Departmental Overhead Detail
1
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007-2008
POSITION CODE: DCD
POSITION TITLE: DIRECTOR OF COM. DEV,
SUBORG UNIT: PLANNING AND DESIGN REVIEW
SUBORG UNIT CODE: 101-20-210
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: MGMT
Total Avall-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,620
I! Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixed Asset Replacement Costs
TOTAL - All Costs
Page
3
% of Salarv
38.52%
14.53%
0.00%
0.00%
120.04%
0.00%
Hourlv Rate
$70.94
$27.33
$10.31
$0.00
$0.00
$85.16
$0.00
$193.74
August 17, 2007
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007..2008
POSITION TITLE: PLANNING MANAGER
POSITION CODE: PM
SUBORG UNIT: PLANNING AND DESIGN REVIEW
SUBORG UNIT CODE: 101-20-210
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: MIDMGMT
Total Avall-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,639
Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixed Asset Replacement Costs
TOTAL - All Costs
Page
5
% of Salarv
36.32%
14.53%
0.00%
0.00%
120.04%
0.00%
Hourlv Rate
$50.63
$18.39
$7.36
$0.00
$0.00
$60.78
$0.00
$137.16
August 17, 2007
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007 -2008
POSITION TITLE: ASSOCIATE PLANNER
POSITION CODE: ASSOC
SUBORG UNIT: PLANNING AND DESIGN REVIEW
SUBORG UNIT CODE: 101-20-210
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: MIDMGMT
Total Avail-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,639
Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixed Asset Replacement Costs
TOTAL - All Costs
Page
1
% of Salarv
36.32%
14.53%
0.00%
0.00%
120.04%
0.00%
Hourlv Rate
$33.08
$12.01
$4.81
$0.00
$0.00
$39.71
$0.00
$89.61
August17,2007
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007-2008
POSITION TITLE: ASSISTANT PLANNER
POSITION CODE: ASST
SUBORG UNIT: PLANNING AND DESIGN REVIEW
SUBORG UNIT CODE: 101-20-210
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: MIDMGMT
Total AvaJl-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,639
Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixed Asset Replacement Costs
TOT AL - All Costs
Page
2
% of Salarv
36.32%
14.53%
0.00%
0.00%
120.04%
0.00%
Hourlv Rate
$30.44
$11.06
$4.42
$0.00
$0.00
$36.54
$0.00
$82.46
August 17, 2007
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007-2008
POSITION TITLE: PLANNING SECRETARY
POSITION CODE: PLSEC
SUBORG UNIT: PLANNING AND DESIGN REVIEW
SUBORG UNIT CODE: 101-20-210
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: GEN
Total Avall-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,639
Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixed Asset Replacement Costs
TOTAL - All Costs
Page
4
% of Salarv
36.32%
14.53%
0.00%
0.00%
120.04%
0.00%
Hourlv Rate
$28.03
$10.18
,$4.07
$0.00
$0.00
$33.65
$0.00
$75.93
August17,2007
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007 -2008
POSITION CODE: TENG
POSITION TITLE: PW DIR/TOWN ENGINEER
SUBORG UNIT: PW ADMIN & ENGINEERING
SUBORG UNIT CODE: 101-40-430
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: MGMT
Total Avall-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,620
Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixed Asset Replacement Costs
TOTAL - All Costs
Page
8
% of Salarv
38.52%
22.80%
0.00%
0.00%
124.03%
0.00%
Hourlv Rate
$80.00
$30.82
$18.24
$0.00
$0.00
$99.22
$0.00
$228.28
August17,2007
TOWN OF TIBURON
Fully Allocated Hourly Rate
Position Detail
FY 2007-2008
POSITION TITLE: ADMINISTRATIVE AIDE
POSITION CODE: AA
SUBORG UNIT: PW ADMIN & ENGINEERING
SUBORG UNIT CODE: 101-40-430
NO. OF FTE'S: 1.000
POSITION STATUS: FT
FRINGE GROUP: GEN
Total Avall-Wk-Hrs
DIRECT COSTS:
Avail. Work Hours/Salary
1,639
Fringe Benefits
Maintenance & Operation Costs
Building Occupancy Costs
Debt Service Costs
INDIRECT COSTS:
Overhead Costs
Fixea Asset Replacement Costs
TOTAL - All Costs
Page
7
% of Salarv
36.32%
22.80%
0.00%
0.00%
124.03%
0.00%
Hourlv Rate
$26.90
$9.77
$6.13
$0.00
$0.00
$33.36
$0.00
$76.16
August 17, 2007
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TOWN OF TIBURON
Positions by Org Unit
FY 2007-2008
Org: 20
Name: COMMUNITY DEVELOPMENT
SubOrg Total
FIB Hourly
# of Empl. Group Salary Rate
1.000 MIDMGMT $54,225.00 $89.61
1.000 MIDMGMT $49,896.00 $82.46
1.000 MGMT $114,929.00 $193.74
1.000 GEN $45,942.00 $75.~)~3
1.000 MIDMGMT $82,983.00 $137.1()
5.000 $347,975.00
SubOrg #
SubOrg Name
Pos#
Title
101-20-210
PLANNING AND DESIGN RE ASSOC
ASSOCIATE PLANNER
101-20-210
PLANNING AND DESIGN RE ASST
ASSISTANT PLANNER
101-20-210
PLANNING AND DESIGN RE DCD
DIRECTOR OF COM. DEV.
101-20-210
PLANNING AND DESIGN RE PLSEC
PLANNING SECRETARY
101-20-210
PLANNING AND DESIGN RE PM
PLANNING MANAGER
101-20-211
BUILDING INSPECTION
BLDG
BUILDING DIVISION SALARIE
4.000
GEN
$302,619.00 $124.41
SubOrg Total
4.000
$302,619.00
Org Total
9.000
$650,594.00
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August 17, 2007
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TOWN OF TIBURON
Overhead Summary - By Overhead Service
FY 2007-2008
Less
Overhead Total Overhead Overhead Overhead
Ref # Overhead Service Costs Salaries Salaries Base Percent
OtH-CD COM DEV OVERHEAD 93,943 650,594 140,752 509,842 18.43%
OtH-ENG ENGINEERING OVERHEAD 54,742 173,684 87,710 85,974 63.67%
OtH-GEN GENERAL OVERHEAD . 449,848 1,256,686 228,462 1,028,224 43.75%
OtH-PLAN PLANNING OVERHEAD 119,903 347,975 140,752 207,223 57.86%
OtH-PW PUBLIC WORKS OVERHEAD 86,1 04 606,092 87,710 518,382 16.61 %
804,541
O/H Percent = O/H Costs I (Total Salaries - Overhead Salaries)
August 17,2007
TOWN OF TIBURON
COST DETAIL WORKSHEET
FY 2007-2008
SERVICE REFERENCE NO.
COM DEV OVERHEAD O/H-CD
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
PLANNING AND DESIGI DIRECTOR OF COM. DEV. 40% 648.00 $70,359.84 1 $70,360
PLANNING AND DESIGI PLANNING SECRETARY 25% 409.75 $17,324.23 1 $17,324
PLANNING AND DESIGI PLANNING MANAGER 5% 81.95 $6,259.34 1 $6,259
TYPE SUBTOTAL 1,139.70 $93,943.41 $93,943
TOTALS 1,139.70 $93,943.00 $93,943
August 17, 2007
TOWN OF TIBURON
COST DETAIL WORKSHEET
FY 2007-2008
SERVICE REFERENCE NO.
ENGINEERING OVERHEAD O/H-ENG
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
PW ADMIN & ENGINEEI ADMINISTRATIVE AIDE 33% 546.28 $23,380.78 1 $23,381
PW ADMIN & ENGINEEI PW DIRlTOWN ENGINEER 15% 243.00 $31,361.58 1 $31,362
TYPE SUBTOTAL 789.28 $54,742.36 $54,742
TOTALS 789.28 $54,742.00 $54,742
August 17, 2007
TOWN OF TIBURON
COST DETAIL WORKSHEET
FY 2007-2008
SERVICE REFERENCE NO.
GENERAL OVERHEAD O/H-GEN
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
GENERAL OVERHEAD 0.00 $449,848.00 1 $449,848
TYPE SUBTOTAL 0.00 $449,848.00 $449,848
TOTALS 0.00 $449,848.00 $449,848
August 17, 2007
TOWN OF TIBURON
COST DETAIL WORKSHEET
FY 2007-2008
SERVICE REFERENCE NO.
PLANNING OVERHEAD O/H-PLAN
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
PLANNING AND DESIGI DIRECTOR OF COM. DEV. 20% 324.00 $35,179.92 1 $35,180
PLANNING AND DESIGI PLANNING SECRETARY 50% 819.50 $34,648.46 1 $34,648
PLANNING AND DESIGI PLANNING MANAGER 40% 655.60 $50,074.73 1 $50,075
TYPE SUBTOTAL 1,799.10 $119,903.11 $119,903
TOTALS 1,799.10 $119,903.00 $119,903
August 17, 2007
TOWN OF TIBURON
COST DETAIL WORKSHEET
FY 2007-2008
SERVICE REFERENCE NO.
PUBLIC WORKS OVERHEAD O/H.PW
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
PW ADMIN & ENGINEEI ADMINISTRATIVE AIDE 33% 546.28 $23,380.78 1 $23,381
PW ADMIN & ENGINEEI PW DIRlTOWN ENGINEER 30% 486.00 $62,723.16 1 $62,723
TYPE SUBTOTAL 1,032.28 $86,103.94 $86,104
TOTALS 1,032.28 $86,104.00 $86,104
August 17, 2007
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TOWN OF TIBURON
Positions by Org Unit
FY 2007-2008
Name: PUBLIC WORKS
SubOrg #
SubOrg Name
Pas #
FIB Hourly
Title # of Empl. Group Salary Rate
r.)
ADMINISTRATIVE AIDE 1.000 GEN $44,084.00 $76.'18
PW DIRlTOWN ENGINEER 1.000 MGMT $129,600.00 $228.28
SubOrg Total 2.000 $173,684.00
101-40-430
101-40-430
101-40-43X
PW ADMIN & ENGINEERIN( AA
PW ADMIN & ENGINEERIN( TENG
OTHER PW DIVISIONS
OTHPW
OTHER PUBLIC WORKS SALARI 7.000
GEN
$432,408.00 $74.13
SubOrg Total
7.000
$432,408.00
Org Total
9.000
$606,092.00
"t .~.
1n.
. ')
d
16
August 17,2007
4
Code
TOWN OF TIBURON
Fringe Benefit Rate Summary
FY 2007-2008
Benefit Group
Benefit
Percent
Av-Wrk-Hr
GEN
MGMT
MIDMG
GENERAL EMPLOYEES
MANAGEMENT
MID-MANAGEMENT
36.3160/0
38.524%)
36.3160/0
1,639
1,620
1,639
TOWN OF TIBURON
Fringe Benefit Component Detail
FY 2007 -2008
Group Code: GEN
Description: GENERAL EMPLOYEES
Percent
Component Description Benefit
Dollar
Benefit
MEDICAL & INSURANCE 10.760%
EMPLOYEE ACCRUING FRINGE 7.125%
PERS RETIREMENT 16.981%
FICA-MEDICARE 1.450%
, AUTO ALLOWANCE 0.000%
$9,686.80
$6,414.35
$15,287.32
$1,305.38
$0.00
TOTALS 36.316%
Total Salaries
1
$32,693.85
$825,053.00
August 2, 2007
TOWN OF TIBURON
Fringe Benefit Component Detail
FY 2007 -2008
Group Code: MGMT
Description: MANAGEMENT
MEDICAL & INSURANCE
EMPLOYEE ACCRUING FRINGE
PERS RETIREMENT
FICA-MEDICARE
AUTO ALLOWANCE
Percent Dollar
Benefit Benefit
10.760% $26,311.32
7.125% $17,422.69
16.981% $41.523.47
1.450% $3,545.67
2.208% $5.399.20
TOTALS 38.524% $94,202.35
Total Salaries $244,529.00
Component Description
2
August 2, 2007
TOWN OF TIBURON
Fringe Benefit Component Detail
FY 2007-2008
Group Code: MIDMGMT
Description: MID-MANAGEMENT
MEDICAL & INSURANCE
EMPLOYEE ACCRUING FRINGE
PERS RETIREMENT
FICA-MEDICARE
AUTO ALLOWANCE
Percent Dollar
Benefit Benefit
10.760% $20,132.39
7.125% $13,331.16
16.981 % $31,772.13
1.450% $2,713.01
0.000% $0.00
TOT ALS 36.316% $67,948.69
Total Salaries $187,104.00
Component Description
3
August 2, 2007
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GUIDE TO FULLY ALLOCATED HOURLY RATES
There are 5~components to the Fully Allocated Hourly rates which are detailed below:
Salary. This number represents the budgeted salary for each position. These numbers come
from the 07/08 Budget detail.
Available Work Hours. This number reprysents the actual time for an average employee. The
Holiday, Vacation, Furlough, and 50% of the Sick Leave hours from the individual MOU's are
subtracted from 2,080 hours. Then 15 minutes a day for start-up/wind-down time and 30
minutes a day for breaks is subtracted from that number to arrive at the final available work hour
number. This is meant to represent the actual time that an average employee is actual working.
The salary number from above is divided by the available work hour number to determine the
hourly salary rate.
Fringe Benefits. The fringe benefit information is taken from the 07/08 Budget detail. If it is a
dollar benefit it is calculated as a percentage of salary. All of the percentage components are
added to determine the fringe benefit rate for each MOU group. That percentage is then applied
against the salary hourly rate to calculate the fringe benefit hourly rate.
Operating Expenses. The Operating Expenses comes from the Supplies and Services section of
the 07/08 Budget detail. Some costs are subtracted from this number, since some costs should
not be applied against the hourly rate. Examples of this are contract expenses and JP A expenses,
which are identified in the budget detail. This resulting number is calculated as a percentage of
the total salaries in that division and then applied against the salary hourly rate.
Overhead Rates. The overhead costs represent General Town administrative costs, department
administrative costs, and divisional administrative costs. The General Town rate represents the
costs for Administrative Services, Legal Services, and Legislative, less certain non-
administrative contract costs and litigation costs. This number is then calculated as a percentage
of non-overhead salaries in the Town. The Departmental and Divisional rates were calculated by
determining the amount of staff time involved in each service. This cost was then turned into a
percentage of non-overhead salaries in each department or division.
Each position then has three levels of overhead. For instance, the overhead rate for a position in
Planning includes the General Town rate, the Community Development departmental rate, and
the Planning divisional rate. That rate is then applied against the salary hourly rate to calculate
the overhead hourly rate.
Summary. All of these components are added together to calculate the fully allocated hourly rate
for each position.
EXHIBIT J-
blti"f 3
-
RESOLUTION NO. XX-2007
A RESOLUTION OF THE TOWN COUNCil
OF THE TOWN OF TIBURON ADOPTING HOURLY
BilliNG RATES FOR CERTAIN TOWN POSITIONS
INVOLVED WITH THE PROCESSING OF
DEVELOPMENT APPLICATIONS
WHEREAS, the Tiburon Municipal Code requires that any changes to the Town's
filing and processing fees and charges be set forth by Resolution of the Town Council;
and
WHEREAS, it is the intent of the Town Council that such fees and charges be
used to reimburse the Town for the costs of providing the services for which the fees and
charges are assessed, thereby maintaining productive and efficient service levels
commensurate with the work demands within the Town's various departments; and
WHEREAS, from time to time it is necessary to revise and reevaluate these fees
and charges to reflect actual costs incurred by the Town in the normal course of its
operation and according to its obligations to administer State statutory requirements
under the authority of Town ordinances, and
WHEREAS, the Town contracted with Revenue & Cost Specialists, LLC to study
and formulate appropriate billing rates for Town of Tiburon personnel involved in the
processing of development applications; and
WHEREAS, the completed study includes recommendations to establish fully
allocated hourly billing rates for time spent by those certain Town personnel who work
extensively on processing of development applications; and
WHEREAS, the Council wishes to ensure that the Town recovers from project
applicants the cost of all services that the Town provides by adopting this resolution and
by requiring all project applicants to enter into agreements providing for the advance
deposit of estimated fees; the further payment of any required fees in excess of the
deposit; and the refund of any portion of the deposit not expended in the processing of
the application; and
WHEREAS, the Town of Tiburon has provided required notice and held a public
hearing pursuant to state law and local ordinances; and
WHEREAS, the Council finds that the hourly billing rate schedule established by
this resolution will not exceed the cost of the services to be provided.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of
Tiburon does hereby adopt the Hourly Billing Rate Schedule for Specified Town of
Tiburon Personnel When Processing Development Applications, attached hereto as
Exhibit A, said Hourly Billing Rate Schedule to become effective sixty (60) days from
Resolution No. xx-2007 Development Application Billing Rate Schedule Effective --/--/200- 1
adoption of this resolution. All applicants for permits that may be subject to the hourly rate
fees adopted by this Resolution shall be required to enter into agreements with the Town
for the payment of said fees. Town Department Heads and their designees are hereby
authorized to negotiate and execute said agreements on behalf of the Town, subject to
the approval of the Town Attorney.
PASSED AND ADOPTED at the regular meeting of the Town Council of the Town
of Tiburon on , 2007, by the following vote:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
TOM GRAM, MAYOR
Town of Tiburon
ATTEST:
DIANE CRANE IACOPI, TOWN CLERK
Resolution No. xx-2007 Development Application Billing Rate Schedule
Effective --/--/200- 2
EXHIBIT "A"
HOURLY BILLING RATE SCHEDULE FOR SPECIFIED TOWN OF TIBURON PERSONNEL
WHEN PROCESSING DEVELOPMENT APPLICATIONS
(EFFECTNE --\--\2007)
TOWN PERSONNEL HOURL Y BILLING RATE
Director of Public Works $228.28
Director of Community Development $193.74
Planning Manager $137.16
Associate Planner $89.61
Assistant Planner $84.46
Public Works Administrative Aide $76.16
Planning Secretary $75.93
NOTES:
1. Hourly billing rate adjustments not to exceed 5% may be adopted annually, without a public
hearing, based on Town Council approved salary and benefit adjustments. Any annual
adjustments to this Schedule exceeding 5% shall require a public hearing.
2. This annual adjustment clause is valid for no more than five years from the first day of the fiscal
year (July 1) nearest to its adoption date, absent a public hearing. Additional adjustments beyond
that date (in the absence of a public hearing during that 5-year period) shall require a public
hearing.
S:\Administration\Town Council\StaffReports\2007\Oct. 17, 2007\hourIy billing rates for application processing reso.doc
Resolution No. xx-2007
Development Application Billing Rate Schedule
Effective --/--/200-
3