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TC Agd Pkt 2003-06-04 (2)
\ June 4, 2003 Alex D. McIntyre, Town Manager Heidi McVeigh, Director of Administrative Services BrianM. Stott, Administrative & Financial Analyst Mayor Jeff Slavitz Vice Mayor Alice Fredericks Councilmember Miles Berger Councilmember Tom Gram Councilmember Andrew Thompson Fiscal Year 2003-2004 PROPOSED MUNCIP AL BUDGET PLAN TOWN OF TIBURON Our greatest financial obstacle faced by the Town continues to be the financial debacle with the State of California. The State's ongoing inability to effectively manage its own finances continues to significantly impact the Town. We rely upon nearly $842,000 in operating revenue from the State, of which we have eliminated $642,000 in our projections from the proposed FY 2003-2004 budget because of poor leadership and indecision among elected leaders in Sacramento. As the political climate changes at the State level, the Town will need to be steadfast in watching how the State reacts, Since I was hired, our staffing levels have stabilized andwe find ourselves in a position to better deliver services to our citizens. We also find ourselves with a more experienced staff, as those who more recently joined the staff become more familiar with the Town and all that makes it unique. I believe that the staff moral and productivity is at an all time high. From prudent financial planning, the Town Council and its residents can be comforted knowing that the Town's present financial situation remains rather healthy. At the end of the current fiscal year, the Town anticipates an operating surplus of approximately $1.1 million. This surplus will be deposited into a number of capital reserve accounts for future use I am pleased to submit for your review the proposed Fiscal Year 2003-2004 Municipal Budget Plan. It represents staff's best effort to anticipate revenues and expenditures for the upcoming year. As presented, it is balanced without the need to draw on any reserves. Overall, it represents a relatively status quo financial picture from the prior budget year. Date: Subject: JUNE 4, 2003 FISCAL YEAR 2003-2004 PROPOSED MUNICIPAL BUDGET PLAN From: To TOWN OF TIBURON MEMORANDUM ALEX D. MciNTYRE, TOWN MANAGER MAYOR AND MEMBERS OF THE TOWN COUNCIL Below you will find an overview of the proposed budget plan for the year. While compensation adjustments are reflected for employees represented by the Marin Association of Public Employees and the Tiburon Police Association, it is important to note that the proposed budget does not reflect any compensation for management and mid-managementlnon-represented employees, which represents approximately % of the Town staff. The Town Council will be asked in Closed Session for direction regarding compensation adjustments for these employees. BUDGET OVERVIEW The General Fund, on the other hand, can most succinctly be described as discretionary funding, to be used as the Town Council sees appropriate, The General Fund is the primary funding source for the day-to-day operations of the Town The Overall budget includes all funding sources for operations Included here would be restricted funds from other governmental sources for specific uses (e.g., COPS funding for additional front line law enforcement), Also, the Town Council has adopted fees, which must be used for the purpose identified (e.g long-range planning fee for the purpose of updating the General Plan). The OperatinQ budget includes all of those programs that are ongoing costs associated with running a Town include costs related to compensation, services and supplies and certain minor capital equipment purchases These would It is important to define a few terms. The Town has a Capital budget as well as an OperatinQ budget. A Capital budget includes programs or projects that result in a long-term physical improvement within the community. These projects are typically funded through the Town's restricted and designated reserve funds. Examples would include street paving, installation of sidewalks, undergrounding utilities or facility improvements BUDGET OVERVIEW \. Town Council June 4, 2003 Page 2 of 8 We find ourselves in this enviable position due to prudent fiscal management, both presently and historically. At the beginning of the 2003/04 fiscal year, we expect to have approximately $5.9 million in our General Fund reserves, To put this in perspective, the proposed budget before you today includes General Fund expenditures totaling approximately $4.8 million, which means the Town, could continue to operate for approximately 16 months without receiving a cent in revenue The Town's overall financial health remains strong While operating surpluses experienced in prior years may begin to ebb the Town still deposits unprecedented amounts of money into its reserves, Evenwith the proposed budget, while maintaining full services and after reducing the State's funding by $642,000, we still anticipate closing the books with an operating surplus of roughly $210,000. To the best of my knowledge, no other Marin County city can make this claim FINANCIAL HEALTH OF THE TOWN Expenditures $5.875.964 $6 169.647 5.0% Revenues $7.001 2002/03 Anticipated Overall Budget % Change $4,677.940 $4.863,227 3.9% 511 $6.377.712 2003/04 Proposed (8.9%) $5,827.235 2002/03 Anticipated $5.070 2003/04 Proposed 100 (12,9%) % Change General Fund Operating Budget Town Council June 4, 2003 Page 3 of 8 The Town will remain status quo in virtually all other areas of revenue, In an effort to ensure the long-term financial stab of the Town and in an effort to make the Town less dependent on the political whims of the State, staff introduced severa revenue enhancement ideas before Town Council in March 2003. The Town Council approved increasing certain fees ty For Fiscal Year 2003-2004, staff projects revenues decreasing by 8.9% in the Overall budget (and 12,9% in the Genera Fund budget) due primarily to the uncertainty of the State's budget. While the current economy plays a role in this decrease, the majority of the revenue hit comes from the State (8.9% in General Fund revenues). As a Town, we are fortunate that nearly 33% of our overall revenue is generated from property taxes. This is due primarily to the strength of our local real estate market. Property taxes will remain our bread-and-butter and it is imperative that the Town protects this source of revenue from raids by the State. This statement is not without precedent. In the early 1990's, you might remember the State balanced its budget shortfall in part through ERAF (the Educational Revenue Augmentation Fund) which essentially transferred a portion of property taxes from cities, counties and special districts to fund schools I) Revenues CHANGES FOUND WITHIN THE MUNICIPAL BUDGET PLAN Tota 2000/01 2001/02 2002/03 ( anticipated) $3.395.886 $1,242,528 $1,004,063 $1.149.295 Year Amount Annual Contribution to General Fund Reserves When I was hired in 2000 its General Fund reserves the Town's General Fund reserve was $3.5 m Since the Town has Significantly grown on then Town Council June 4, 2003 Page 4 of 8 All told, this represents a $432,000 reduction in State funding to the Town's proposed General Fund. Reducing these amounts in our budget is a rather conservative approach. We learned recently that virtually all of the other Marin County agencies are budgeting the full VLF, The Governor's "May Revise" budget only reflects the SB90 reimbursements being "deferred", while the balance of the above funds is being reflected as fully funded. However, it is still somewhat premature to rely upon any information coming out of Sacramento at this time. . . . Reduction of VLF Backfill Reduction of SB 90 Reimbursements Reduction of POST Training Reimbursements $400,000 $ 20,000 $ 12,000 The proposed budget before you today excludes the fOllowing revenue sources from the State: We are fairly confident that the Town will receive the Police TECH and COPS funding since it is a Federal grant passed through the State. This money has been reflected in the Proposed Budget. However, these funds are restricted and can only be spent on designated law enforcement activities. The TECH funds are to be spent on information technology needs for law enforcement and the COPS funds are to be used to provide an additional law enforcement employee. The Town is currently using the COPS money to fund the Investigator position, and partially fund the Information Technology Coordinator as well as our ongoing MERA obligations. . . . Vehicle License Fees SB 90 Reimbursements State POST Training Reimbursements . . Police TECH Police COPS The Town receives revenue from the State: auditing our sales taxes, property taxes, transient occupancy tax (TOT) and business licenses; as well as more accurately charging our restricted funds through full cost accounting. Staff will also bring back two additional fee increases to the Town Council later this month for consideration. The proposed budget does not reflect any additional revenues as a result of these studies or fee increases due to the uncertainty of what might be discovered. The various audits hold the most hope for the Town to realize uncollected revenues. Town Council June 4, 2003 Page 5 of 8 The Police Department budget wi ncrease slightly, primarily due to the 4.5% salary increases that have been included in the compensation for the TPA-represented employees. The Police Department is proposing to add an additional part-time seasonal Community Services Officer to more aggressively enforce parking laws during the busy summer months. With this additional part-time staff member, as well as the full staffing of the Police Department, the Town should find stepped-up law enforcement. The Administrative Services Department budget will decrease slightly over the current year due primarily to a reduction in the anticipated costs associated with MERA litigation. Department staff is continuing to pursue full cost accounting, as wel as working to improve the Information Technology capabilities of the Town, including enhancements to the Town's Website Given the above revenue scenario, I charged the staff with presenting relatively status quo expenditure plans for the year. Across the board, notable changes include previously negotiated salary increases for union represented employees as we as increases in many of the Joint Powers Agreements (JPA) the Town participates (e.g., Animal Control, Marin Major Crimes Task Force and Marin County Dispatch) Expenditures The $432,000 reduction in State funding compounded with the further reduction of $210,000 in ERAF Rebate represents nearly $642,000 (or 76%) of the State's typical contribution to the Town's General Fund revenue. If you consider that the total proposed General FU[ld budget is approximately $4.8 million, this represents a rather significant 14% reduction. We are cautiously optimistic that we may receive these funds but to prevent having to make tough decisions down the road, we propose to eliminate these revenues from the equation now. The good news is that even with these revenue streams being reduced in the Proposed Budget, we are still showing an operating surplus. In addition, the Town has also not budgeted any ERAF rebate revenue which we have received from the State each year since the 1999/00 fiscal year. In the 2002/03 Fiscal Year, this represented approximately $210,000. Historically we have not projected receiving the ERAF Rebate because there is no guarantee we are going to receive the moneys and the County can never give us a definitive answer until later in the fiscal year. Town Council June 4, 2003 Page 6 of 8 The proposed budget reflects a number of new and ongoing infrastructure improvements projects for the Town. Staff projects completing over $975,000 in street and drainage improvements. Also, in the area of community improvement, staff anticipates an additional $282,000 in improvements including adding additional bike racks and waste receptacles in and around the newly completed Ferry Plaza, installation of the public art project, irrigation improvements at Blackie's Pasture, and some minor improvements to South of Knoll Park and the Town Hall. nfrastructure mprovements and Capital Projects The Community Development Department reflects only modest increases in the proposed budget due primarily to the major work involved with updating the General Plan. The Town Council will be asked to approve a one-time loan of $100,000 from the Town's General Fund Reserves to the Long Range Planning Fund, However, it is anticipated that this loan will be paid back within eight years from revenue generated from the Long Range Planning fees collected with building and planning permits. As proposed, the Public Works Department has remained unchanged in staffing as well as appropriations from the current year. Efforts will continue to be made by Public Works to work with Town Administrative staff to identify and secure grants to fund capital projects. Town Council June 4, 2003 Page 7 of 8 My entire management team is to be commended for working with me on completing this year's Town's Municipal Budget Plan. However, I want to extend a special thanks to Financial & Administrative Analyst Brian Stott and Director of Administrative Services Heidi McVeigh for working together to generate this Municipal Budget Plan. The Town of Tiburon is financially sound and the management of the Town's funds is in good hands. Carrying out the wishes of the community takes time, dedication and hard work. The community can rest assured that the Town Counci commissions and staff are working to create a better community Town staff will continue to aggressively manage our finances assuring that revenues are collected in a timely and appropriate manner and that expenses continue to be carefully scrutinized. The Town Council should playa pivotal role In this process as well. The Town Council will continue to receive monthly budget reports through its Digest and quarterly updates presented at the Town Council meetings. Together, we will manage through these future financial challenges. tough budget decisions need to be made, we will bring to the Town Council staff's best effort for resolving them. If The State's budget dilemma continues to cloud our budget forecasting. While the Town has always had a history of conservative budgeting, the major revenue increases of the past are ebbing, The good news is that the Town has done a tremendous job of saving for the "rainy day", The Town Council needs to be aware that a major storm is over Sacramento and likely to spread throughout the State. Until such a time that the Town can be more self-reliant rather than dependent upon other government agencies for its revenues, the Town will have a more difficult time weathering these storms. A long- term financial strategy of the Town Council should be greater financial self-sustenance. CONCLUSION Town Council June 4, 2003 Page 8 of 8 FUND RESOURCES OVERVIEW Overview of Total Appropriations Statement of Fund Balances, June 30th Closing Changes to Fund Balance Fiscal Year 2003/2004 Capital & Special Project Fund Descriptions This section includes schedules that provide fund balance information for General Fund Reserves, restricted Capital Project, and Redevelopment Agency funds of the Town. The Changes to FundBalance Schedule provides an overview of the changes in revenues, expenditures, and fund balance for the General Fund and other restricted project and Redevelopment Agency funds. The Fund Description Schedule provides a brief description of certain restricted Capital Project and Special Revenue Funds. Generally, wherein use of the assets of these funds is restricted according to federal, state or local legislation, provisions of development agreements, or other private or special contractual agreements FUND RESOURCES OVERVIEW Overview ofT otal Appropriations Fiscal Year 2003/04 Tiburon TOTAL Town of Tiburon Redevelopment A . t. A ppropna Ion gency Operating Program Town Administration Community Development Police Public Works Subtotal: 1,996,505 932,229 2,186,094 1,054,819 $ 6,169,647 $ 122,700 627,700 347,000 282~800 $ 1,257,500 271,430 45,506 7,503 38,500 129,100 105,900 187,531 16,425 $ 801,895 $ 8,351,742 Capital Outlay Program Capital Improvement Program Street Improvements Drainage Improvements Community Development Improvements Subtotal: Debt Service Program Gilmartin Drive Assessment District Hillhaven Undergrounding District Linda Vista Underounding District Main Street Assesmsent District Point Tiburon Community Facilities District Stewart Drive Underground Assessment District Tiburon Public Facilities Financing Authority Via Capistrano Assessment District Subtotal: Total Appropriation 10,500 - - - $ 10,500 $ - - - - $ - - - - - - - - - $ - $ 10,500 2,007,005 932,229 2,186,094 1,054,819 $ 6,180,147 $ 122,700 627,700 347,000 282,800 $ 1 ,257,500 271,430 45,506 7,503 38,500 129,1 00 105,900 187,531 16,425 $ 801,895 $ 8,362,242 Page-3 Total General Fund nated Reserves $3,474,887 $1,861 - 328,259 437,~93 - 50,000 74.130 312,913 228,~75 - 519 $4 - $ 1 ,895,675 - 1 00,000 57,513 191,617 171,194 300,000 - 328,259 378,795 100,000 184,904 $ 5,064,469 - 118,270 400,000 163,000 186,367 200,456 42,766 199,103 343,078 100,000 300,000 $2.607,049 $ 5,846,441 - 220,485 400,000 107,150 486,366 308,456 225,000 288,399 543,079 100,000 400,000 $ 3,694,921 $ 5,784,314 190,685 400,000 107,150 486,366 308,456 435,000 288,399 273,079 100,000 400,000 $3,541,721 330,149 268,297 212,393 341,616 219,370 396,616 230,970 321 ,~16 GENERAL FUND Un allocated Reserve $1,613,368 $ 2,289,229 $2,457,420 $2.151,520 $ 2,242,593 Statement of Fund Balances, June 30th Closing FUND RESOURCES OVERVIEW Fiscal Year 2003/04 ......... Page-4 .::tII~II"-.~"""'" .~, . . . . . .r.:n.. . i1":f~r.r. -~~- OTHER RESTRICTED FUNDS BelvederelTiburon Library Agency $ - $ - $ - $ - $ - Cypress Hollow District 38,218 54,711 68,100 71,518 71,518 Ferry Dock Realignment Project - - 250 - - Flood Plain Restoration 30,923 - - - . - Heritage & Arts Donation Fund 2,701 1,807 976 3,150 3,150 Low & Moderate Housing 257,009 966,674 923,701 1,007,853 1,038,903 Main Street ADA Proiect - - - - - Marsh Restoration 89,320 87,387 90,445 92,756 62,256 Open Space Acquisition 109,928 148,537 152,597 156,700 159,800 Police Asset Forfeiture 3,803 4,047 87 88 88 Police Suppl Law Enforcement 56,515 98,231 132,991 53,500 - Property Development Tax 13,685 43,647 43,641 22,856 1,856 State Gas Tax 156,434 268,631 213,924 241 ,354 249,504 State Traffic Congestion Relief - 63,380 24,217 (14,783) 6,217 Stewart Drive Assessment District 37,164 1,886 213,924 - - Street Frontage Improvement 9,583 1,897 1,995 1,995 1,995 Tiburon Boulevard Improvement 56,130 - - - - Tiburon Circ System Improvement - 134,141 146,140 200,312 50,312 Tiburon Long Range Plannina - 7,790 155,815 46,862 2,574 Tiburon Parks In-Lieu - 119,615 57,058 70,000 800 Tiburon Planning Area Mitigation 111 ,235 169,016 177 ,403 231 ,424 236,424 Tiburon Playground Improvement 9,435 11 ,245 11,802 .6,002 6,202 Tiburon Street Impact 305,734 428,984 558,873 306,178 254,178 Police TECH - - - 16,530 153 Downtown Art Project - - - 59,000 - Total Restricted Funds: $1,287,817 $ 2,611 ,626 $ 2,973,939 $2,497,765 $2,145,777 REDEVELOPMENT AGENCY General Increment 51,960 , 63,686 155,800 171,500 171,500 Housing Set-Aside 412,547 1,191,623 601,440 650,646 650,646 Total Redevelopment Agency: $ 464,507 $ 1,255,309 $ 757,240 $ 822,146 $ 822,146 Statement of Fund Balances, June 30th Closing FUND RESOURCES OVERVIEW Fiscal Year 2003/04 2 3 4 5 6 7 8 9 10 11 12 13 Storm Damage Traffic System Retirement S Total Capital Equipment RefJlacement nfrastructure & Facili PW Corp Yard Improvement Park Development Self Insurance Streets & Drainage !t Employee Compensated Leave Employee Housing Asistance New Police Facility/EGC urplus Assets General Fund $ 400,000 225,000 5,846,441 2,151,520 219,370 396,616 220,485 400,000 107,150 486,366 308,456 288,399 543,079 100,000 - 210,000 5,280,100 Page-5 - 5,015,727 - 29,800 15,800 - - 75,000 - - - - - - - - - - - - 270,000 - - - 360,800 - 00,000 4,863,227 122,700 GENERAL RESERVES General Unallocated Changes to Fund Balance, projected June 30, 2004 FUND RESOURCES OVERVIEW Fiscal Year 2003/04 91, 134,300 11, - (75, - (29, - - - - - - (270, - - - 210, 134,300 (272, $ 5,070,100 00,000 34 35 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Housing Set-Aside Total REDEVELOPMENT AGENCY General Increment Downtown Art Project Total Other Funds Redevelopment $ $ 171,500 650,646 822.146 16,530 59,000 2,573,295 200,000 16,000 41,000 ,511,082 Page-6 - ,261,370 Tiburon Planning Area Mitigation Tiburon Playground Improvement Tiburon Street Im[)act Police TECH ~002 306, 78 rovement Tiburon Long Range Planning Tiburon Parks In-Lieu Police Suppl Law Enforcement Property Development Tax State Gas Tax State Traffic C Street Fro 70,000 231,424 22,856 241,354 Marsh Restoration Open Space Acquisition Police Asset Forfeiture ,007,853 92,756 156,700 88 53,500 - 03,000 - 56,500 ,500 3,100 - - 67,000 - - - - - - 22,000 174,700 - . - 151,000 - 70,000 - - 282,000 - 100,000 866,700 - 65,000 200,312 46,862 114,783) ,995 - ,000 38,000 800 5,000 200 - 32,377 - 30,000 i5 ( ,000 82,850 21,000 - 182,288 - 00,000 - (150.000) (44,288) 169;200) 5,000 21 - 35,000 Cypress Hollow District Heritage & Arts Project Fund Low & Moderate Housing - 71,518 3,150 - 87,000 850,000 16,632 - 55,950 850,000 16,632 31 OTHER RESTRICTED FUNDS Belvedere/Tiburon Library ~genc $ Changes to Fund Balance, projected June 30, 2004 FUND RESOURCES OVERVIEW Fiscal Year 2003/04 Tiburon Long Range Planning Fund Page-7 To account for resources received through the issuan~e of building permits and the subsequent collection of a special planning fee, which is used for expenditures related to maintenance of the Town's General Plan, To account for resources received through collection of mitigation fees which are for expenditures related to traffic and circulation system improvements located within the Town's corporate limits. and primarily along Tiburon Boulevard. Tiburon Circulation System Improvement Fund Street Frontage Improvement Fund Restricted for expenditure on street frontage improvements such as sidewalks and curbs. Established in accordance with State AB2928 expenditures. State Traffic Congestion Relief Fund State Gas Tax Fund to account for State revenues restricted for streets Redevelopment Agency Housing Set-Aside Fund. To account for State revenues restricted for streets expenditures. To account for resources received through collection of property tax increment revenue, of which 20% is set- aside for expenditure on affordable income housing programs. The Agency sunsets at the end of FY2002, no further tax increment will be received. Property Development Fund The Property Development Tax is levied on homes constructed in specific in-fill areas of Town. Proceeds are to be used for the acquisition, construction, improvement, or maintenance of public property and facilities. Open Space Acquisition Fund To account for resources received from issuance of the 1972 Open Space General Obligation Bonds. Funds are restricted for expenditures for the acquisition, maintenance or improvement of open space. To provide for project area. Marsh Restoration Fund maintenance and improvements to the Railroad Marsh in the Point Tiburon redevelopment To account for resources expenditure on low and moderate received through collection of in-lieu housing fees which are restricted for (affordable) income housing programs. Low & Moderate Housing Fund Capital & Special Proj ects Funds Descriptions FUND RESOURCES OVERVIEW Fiscal Year 2003/04 mpact Fund Page-8 To account for resources received through the issuance of building permits and the subsequent collection of Impact fees which are used for expenditures related to improvement and maintenance of the Town's street system. Tiburon Street To account for resources received from the community for improvementof playground facilities in Tiburon Established July 1995 through transfer of resources from the General Fund Park Development Reserve. Tiburon Playground mprovement Fund To account for resources received through collection of mitigation fees which are for circulation improvements located outside the Town's corporate limits, but within the Tiburon Planning Area. This fund was previously named the Tiburon Boulevard 101 Wye Improvement Fund. Improvements will be County-directed. Tiburon Planning Area Mitigation Fund To account for resources received through collection of in-lieu parks fees which are restricted for expenditure on the acquisition, improvement or maintenance of park and recreational facilities. Tiburon Parks In-Lieu Fund Capital & Special Proj ects Funds Descriptions FUND RESOURCES OVERVIEW Fiscal Year 2003/04 Overview of Revenues & Expenditures Fiscal Year 2003/2004 OPERATING BUDGET PLAN Overview of Operating Revenues & Expenditures REVENUE & SOURCES AMOUNT EXPENDITURES - GENERAL REVENUES TOWN ADMINISTRATIVE SERVICES Property Taxes 2,007,000 Town Administration Other Taxes 1,049,000 Legal Services Licenses & Permits 783,200 Legislative Intergovernment & Agency 225,300 Town Hall Facility Franchises 355,000 Non-Departmental Charges for Service 289,100 Investment Earnings 97,000 COMMUNITY DEVELOPMENT Fines & Forfeitures 199,000 Planning & Design Review Other Revenues 65,500 Building Inspection Advance Planning Subtotal $ 5,070,100 POLICE Police Services OTHER SOURCES Police/EOC Facility . Other Fund Sources $ 1,307,612 PUBLIC WORKS Administration & Engineering Streets Maintenance Parks Maintenance Corporation Yard Street & Signal Light System TOTAL REVENUE & SOURCES $ 6,377,712 TOTAL EXPENDITURES NET OPERATING SURPLUS (DEFICIENCY) $ 208,065 Page-2 AMOUNT 844,843 147,712 37,400 60,600 905,950 375,881 374,555 181,793 2,144,864 41 ,230 271,606 384,941 285,772 71,100 41 ,400 $ 6,169,647 Peninsula Library JPA Fund Longe Range Planning Fund Police COPS/SLESF Fund Overview of Operating Revenue Plan Summary of Operating Revenues Operating Budget Revenues General Fund Employee Compensated Leave Reserve Low/Moderate Income Housing Fund OPERATING REVENUES & SOURCES OF FUNDS Other Sources 0,0% Page-2 Other Fund & Revenue Sources 20,5% Other Taxes 16,4% Fines & Forfeitures 3.1% Property Taxes 31.5% & Other Revenues 1.0% Charges for Service 4.5% licenses & Permits 12.3% Total Revenues Franchises Fines & Forfeitures Investment Earnings Intergovernment & Agency Licenses & Permits Charges for Service Other Revenues Other Sources Other Fund & Revenue Sources $ 6,377,712 2,007,000 ,049,000 355,000 199,000 97,000 225,300 783,200 289,100 65,500 - ,307,612 $6,377,712 Planned Operating Revenues & Sources of Funds for 2003/04 Property Taxes Other Taxes Adopted Operating Revenues & Sources of Funds Overview of Operating Revenue Plan Summary of Operating Revenues II 1,459,300 ,647,816 820,774 721,000 2,083,000 2,007,000 1,106,727 ,298,675 176,737 ,092,000 1,374,000 1,049,000 273,326 265,217 371,549 335,000 337,000 355,000 114,684 144,080 181,434 190,000 185,000 199,000 165,179 213,500 157,849 133,000 99,700 97,000 472,824 513,488 537,868 494,700 614,250 225,300 832,076 858,547 835,438 800,000 782,475 783,200 200,685 284,835 297,747 313,800 291,610 289,100 114,122 135,222 148,755 60,000 60,200 65,500 - 225,000 253,563 - - - 4,738,923 $ 5,586,380 $ 5,781,714 $ 5,139,500 $ 5,827,235 $ 5,070,100 $ 23,493 122,181 50,807 19,000 17,300 29,800 25,500 26,053 30,218 34,413 31,441 55,950 695,615 743,444 805,669 772,200 837,000 850,000 - - 41,062 153,953 120,905 182,288 17,446 176,621 95,387 139,859 167,630 189,574 3,288 - - - - - 765,342 $ 1,068,299 $ 1,023,143 $ 1,119,425 $ 1,174,276 $ 1,307,612 $ 5,504,265 $ 6,654,679 $ 6,804,857 $ 6,258,925 $ 7,001,511 $ 6,377,712 $ Page-3 549,238 588,548 537,482 490,000 79,535 83,672 79,831 77,000 317,682 450,691 432,078 410,000 160,272 175,764 127,346 115,000 106,727 $ 1,298,675 $ 1,176,737 $ 1,092,000 $ 75,941 79,356 96,164 95,000 135,545 104,702 180,217 150,000 61,840 81,159 95,168 90,000 273,326 $ 265,217 $ 371,549 $ 335,000 $ 61,919 44,195 46,223 75,000 45,912 36,365 75,859 70,000 4,675 5,500 4,100 5,000 2,178 58,020 55,252 40,000 114,684 $ 144,0~..1 _ 181 ,434 $ 190,000 $ Page-4 ,215,396 49,915 81 ,886 9,822 18,504 105,126 (21,349 ,459,300 $ 374,619 55,882 86,633 9,163 18,667 122,941 (20,089 ,647,816 $ 9,034 140,034 (10,050) ,820,774 $ - (25,000 ,721,000 $ ,543,863 47,986 79,695 212 610,000 54,000 65,000 2,000 5,000 745,000 ,885,000 63,000 60,000 62,000 65,000 8,000 5,000 20,000 17,000 208,000 - (23,000) (25,000) 2,083,000 $ 2,007,000 $ 795,000 500,000 79,000 79,000 370,000 350,000 130,000 120,000 374,000 $ 1,049,000 $ 94,000 97,000 153,000 165,000 90,000 93,000 337,000 $ 355,000 $ 66,000 75,000 52,000 70,000 2,000 4,000 65,000 50,000 85,000 $ 199,000 $ Operating Budget Revenues - - 472,824 I $ 513,4~ Page-5 - 0,545 5,000 537,868 $ - 494.700 $ 100 614,250 $ - 225.300 $ 428,894 159 14,434 612 8,123 1,860 6,086 4,361 3,184 3,457 ,013 - - 641 467,572 174 11 ,182 647 1,183 1,830 7,998 6,148 7,252 6,407 804 ,683 - 608 482,920 206 3,380 1,157 784 743 5,268 7,782 4,994 5,089 12,000 1,000 1,000 1,000 5,000 5,500 4,500 4,500 460,000 200 560,000 250 1 ,400 3,000 2,000 - 8,100 9,000 6,400 6,700 - 200 7,100 - 6,000 6,250 5,350 5,500 200,000 200 - ,000 ,000 165,179 65,179 $ - 213,500 $ 137,459 10,774 9,616 57,849 $ - 33,000 $ 90,000 6,500 3,200 99,700 $ - 97,000 $ 205,713 7,787 125,000 8,000 85,000 2,000 Operating Budget Revenues 2,258 832,076 ,000 1,613 7,118 21,925 1,300 825 1,775 2,450 2,000 544 $ 140,160 1,575 26,155 335 145,193 54,562 416,683 4,605 59,820 65,769 452,114 2,125 122,059 - 1,325 10,825 517 - 2,805 4,920 25,950 2,410 635 1,200 2,110 1,900 - 2,063 858,5~ Page-6 72,808 59,009 451,100 575 100,770 - 800 2,950 400 825 1,850 8,739 21,850 50 5,059 1,415 2,800 '2,420 - 2,018 835,438 $ - 2,500 800,000 $ - 2,200 782,475 $ - 2,000 783,200 $ 500 2,000 3,000 2,500 3,000 1,200 7,000 4,500 2,000 1,500 7,000 3,000 7,500 2,000 5,000 20,000 500 - 3,000 4,000 18,000 25 4,000 2,000 5,000 20,000 200 - ,000 5,000 500 - 90,000 75,000 58,000 425.000 60,000 61,000 410,000 300 02,000 2,500 400 2,100 1,250 95,000 2,000 1,000 5,000 500 165,000 58,000 410,000 Operating Budget Revenues 9,175 21,811 294 498 25,475 20,095 - - 38,904 40,959 - - 36,492 37,689 652 970 3,130 13,200 114.122 $ 135,22~ Page-7 7,384 3,446 0,481 6,311 39,525 20,000 39,101 2,580 9,927 148,755 $ 12,000 60,000 - 40,000 500 2,500 5,000 $ - 200,685 - 3,531 8,138 1.577 20 $ - 284,835 825 3,253 1,099 7,417 7,225 05 - 1,725 2,529 5,844 297,747 150 900 ,920 9,614 1,215 10,757 ,300 175 - 215 3,480 113,104 11,084 33,386 21 ,796 - 808 7,674 181,322 15,281 24,600 24,451 775 5,809 1,905 1,800 89,830 21,520 25,008 45,000 2,000 3,000 160,000 30,000 20,000 10,000 - 41,000 4,400 1,000 60,200 - 2,000 40,000 5,500 1,200 62,000 21,000 26,000 40 150 2,100 2,200 250 300 15,000 1,800 70 14,000 291,610 1$ 800 $ - 4,500 42,000 2,500 12,000 65,500 2,500 2,000 $ $ $ 5,000 313,800 - ,000 ,500 20,000 1,000 10,000 5,000 300 $ 12,000 289.100 - 000 0,000 2,000 00 $ - ,000 ,500 50,000 2,500 2,000 60,000 21,000 25,000 ,000 Operating Budget Revenues Operating Budget Revenues I I I 225,000 253,563 J. 225,000 $ 253,563 $ ~ ~ $ 4,738,923 5,586,380 $ 5,781,714 $ 5,139,500 $ 5,827,235 $ 5,070,100 $ 23,493 122,181 50,807 19,000 17,300 29,800 25,500 26,053 30,218 34,413 31,441 55,950 695,615 743,444 805,669 772,200 837,000 850,000 - - 41,062 153,953 120,905 182,288 17,446 176,621 95,387 139,859 167,630 189,574 3,288 - - - - - 765,342 $ 1,068,299 $ 1,023,143 $ 1,119,425 $ 1,174,276 $ 1,307,612 $ 5,504,265 $ 6,654,679 $ 6,804,857 $ 6,258,925 $ 7,001,511 $ 6,377,712 $ Page-8 Expenditures by Department Fund Sources for Expenditures Expenditures by Object OVERVIEW OF OPERATING EXPENDITURES 4,468,051 $ 5,171,444 I $ 5,476,841 I $ 6,026,045 $ 5,875,964 I $ 6,169,647 $ Page-2 93,338 394,210 206,010 48,526 30,064 772,148 $ 124,605 433,429 229,707 33,670 48,484 869,895 $ 234,870 413,585 266,783 41 ,502 36,156 992,896 $ 264,276 365,287 295,489 44,900 81,700 051,652 $ 252,221 366,552 278,550 39,500 86,010 022,833 $ 271,606 384,941 285,772 41 ,400 71,100 ,054,819 $ 590,181 24,872 ,615,053 $ 840,299 38,578 ,878,877 $ 899,259 40,022 939,281 $ 2,027,511 34,600 2,062,111 $ ,966,921 39,755 2,006,676 $ 2,144,864 41 ,230 2,186,094 $ 325,126 230,358 555,484 $ 379,603 279,607 659,210 $ 365,080 351,381 40,140 756,601 $ 373,618 377,244 153,953 904,815 $ 375,322 368,657 125,323 869,301 $ 375,881 374,555 181,793 932,229 $ 608,838 135,422 16,650 43,341 721,115 ,525,366 $ 736,761 167,653 29,043 60,526 769,479 ,763,462 $ 705,827 155,306 31,000 59,461 836,469 ,788,063 $ 948,596 155,158 29,200 68,100 806,413 2,007,467 $ 928,342 118,316 28,325 33,730 868,441 ,977,155 $ 844,843 147,712 37,400 60,600 905,950 ,996,505 $ Overview Summary of Department Expenditures 4,468,051 I $ 5, 171 ,4~ 5,476,841 I $ 6,026,045 $ 5,875,964 I $ 6,169,647 $ Page-3 Overview Summary of Funding for Department Expenditures I 3,702,709 I 4,170,313 23,493 118,580 25,500 26,035 695,615 743,444 - - 7,446 113,072 3,288 - 4,459,744 47,916 30,800 805,669 40,140 92,572 4,906,820 19,000 34,413 772,000 153,953 139,859 4,677,940 17,300 31,441 837,000 125,323 186,960 4,863,227 29,800 55,950 850,000 181,793 188,877 Summary of Expenditures by Object 2,029,426 $ 2,149,830 $ 2,479,084 $ 2,752,639 $ 2,736,697 $ 2,874,788 $ 358,487 $ 345,074 $ 445,905 $ 591,158 $ 529,611 $ 575,222 $ 105,915 $ 113,693 $ 112,078 $ 121,800 $ 98,518 $ 139,900 $ 37,097 $ 42,854 $ 56,478 $ 81,900 $ 62,150 $ 76,600 $ 162,220 $ 372,239 $ 237,755 $ 200,600 $ 167,675 $ 200,500 $ 109,942 $ 172,677 $ 210,000 $ 185,365 $ 184,365 $ 201,214 $ 994,156 $ 1,065,391 $ 1,149,811 $ 1,152,133 $ 1,224,013 $ 1,258,625 $ 296,025 $ 339,216 $ 376,682 $ 369,500 $ 351,950 $ 339,450 $ 146,809 $ 156,997 $ 151,394 $ 152,800 $ 148,125 $ 164,000 $ 67,030 $ 87,260 $ 81,935 $ 257,400 $ 213,625 $ 172,400 $ (7,622) $ 1,064 $ (3,426) $ (4,150) $ 4,210 $ (7,252) $ 1,911,572 $ 2,351,391 $ 2,372,707 $ 2,517,348 $ 2,454,631 $ 2,545,437 $ 25,443 $ 95,227 $ 41,025 $ 19,900 $ 14,325 $ 10,400 $ 132,000 $ 132,000 $ 134,875 $ 135,300 $ 135,300 $ 135,300 $ 11 ,123 $ 27,687 $ 8,133 $ 9,700 $ 5,400 $ 28,500 $ - $ - $ - $ - $ - $ - $ 4,468,051 $ 5,101,209 $ 5,481,729 $ 6,026,045 $ 5,875,964 $ 6,169,647 $ Page-4 Page-1 This division provides funding for legislative activities and bodies including the Town Council. Planning Commission Heritage & Arts Commission and the Parks and Open Space Commission Design Review Board The Town Attorney provides legal counsel and advice to Town Council and Town Staff; coordinates all legal should outside counsel be required; and prepares or reviews ordinances, contracts and agreements representation of the Town The division is responsible for management oversight of all departments; financial management of Town resources; debt and special assessment management; payroll, personnel and benefit administration; risk management; records management; elections; participation and oversight of inter-governmental relations that affect the Town; and coordination and direction of Town activities and service delivery systems to ensure that services are provided efficiently. Admmistrative Services The total proposed appropriation for Town Administration is $1 services. This operation functions with 7.25 FTE employees ,996,505, of this amount $1 Town Administration comprises a series of support-related activities and functions Town Attorney, Director of Administrative Services and other personnel Administrative Services Legal Services Legislative Town Hall Facility Non-Departmental 082.555 is allocated for general administrative The activities are performed by the Town Manager, TOWN ADMINISTRATION Page-2 This section comprises items that involve Town oversight and monitonng. The Town receives property tax revenues that are paid directly to the Peninsula Library Agency. The budget essentially reflects a pass-through to the Library Agency. This contractual requirement is not a financial obligation of the Town's General Fund. In addition, the Town owns and rents 6 affordable housing units in the pt. Tiburon Marsh area. Proceeds of rent income and investment earnings support the general maintenance, tax, and homeowners' association costs of operating the units artmenta This division consolidates al maintenance, Town Hall Facilit non-specific operational funding of the Town Hal nsurance costs, and operating supplies are reflected nto one funding source Here. expenses for building utilities Page-3 Total Division Fundin LeQislative General Fund Total Legislative $ $ 1.525.366 6,650 6,650 $ $ 1.763.462 29,043 29,043 $ $ 1.788,063 31,000 31,000 $ $ 2.007.467 29,200 29,200 $ $ 1 977.155 28,325 28,325 $ $ 1.996.505 37,400 37,400 $ $ Non-Departmental Low/Moderate Income Housing Peninsula Library JPA Total Non-Departmental $ 25,500 695,615 721,115 $ 26,035 743,444 769,479 $ 30,800 805,669 836,469 $ 34,413 772,000 806,413 $ 31 ,441 837,000 868,441 $ 55,950 850,000 905,950 $ Town Hall Facilit General Fund Total Town Hall $ 43,341 43,341 $ 60,526 60,526 $ 59,461 59,461 $ 68,100 68,100 $ 33,730 33,730 $ 60,600 60,600 $ Leaal Services General Fund Total Legal Services $ 35,422 35,422 $ 167,653 167,653 $ 55,306 55,306 $ 155,158 155,158 $ 118,316 118,316 $ 147,712 147,712 $ Administration General Fund Employee Compensated Leave Total Administration $ 604,352 4,486 608,838 $ 666,526 70,235 736,761 $ 694,767 11,060 705,827 $ 946,096 2,500 948,596 $ 923,342 5,000 928,342 $ 836,843 8,000 844,843 $ DIVISION FUNDING Total Department Fundin General Fund Employee Compensated Leave Reserve Low/Moderate Income Housing Peninsula Library JPA $ 1 525.366 799.765 4,486 25,500 695,615 $ 1,763,462 923,748 70,235 26,035 743,444 $ ,788,063 940,534 11 ,060 30,800 805,669 $ 2.007.467 198,554 2,500 34,413 772,000 $ 1,977,155 103,714 5,000 31 ,441 837,000 $ 1 996.505 ,082,555 8,000 55,950 850,000 $ DEPARTMENT FUNDING 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 AdoF'ted Anticipated 2003/04 Planned Adopted COMBINING SUMMARY TOTALS Non- Departmental 45.4% Page-4 Administration 42.3% The Library Fund is a "pass-through" fund The Town receives property tax proceeds from the County that are earmaked for payment to the Library JPA. This amount is estimated to be in excess of $850,000 in 2003/04 The Peninsula Library JPA and Low/Moderate Housing funds provide resources for the Non-Departmental division of the Administration Department budget. Town Administration Division Budgets for 2003-04 Employee Compensated Leave Reserve 0.4% General Fund 54,2% Legal Services 7.4% Peninsula Library JPA 42.6% The General Fund and Employee Compensated Leave Reserve provide funding for the Town Attorney, Administration, and Town Hal division budgets Town Administration Funding Sources for 2003-04 Low/Moderate ncome Housing 2.8% COMBINING SUMMARY TOTALS Page-5 TOTAL FUNDING General Fund Employee Compensated Leave Reserve Low/Moderate Housing Fund Peninsula Library JPA Fund $ 525,366 799,765 4,486 25,500 695,615 $ 1,763,462 923,748 70,235 26,035 743,444 $ 1,788,063 940,534 11,060 30,800 805,669 $ 2,007,467 198,554 2,500 34,413 772,000 $ ,977,155 103,714 5,000 31 ,441 837,000 $ 1,996,505 082,555 8,000 55,950 850,000 $ SOURCE OF FUNDING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ 1,525,366 (106,578) ,052,646 1 ,453 2,000 9,083 $ $ $ $ $ $ 1,693,227 2,000 8,794 (167,207) ,228,863 867 $ $ $ $ $ $ 1,792,951 - 12,000 8,133 $ $ $ $ $ $ 2,007,467 (232,955) 1,340,923 $ 10,000 $ 12,000 $ 7.200 $ - $ $ 1,977,155 (224 175) ,342,396 1,000 2,000 2.400 $ $ $ $ $ $ ,996,505 (259,398) ,324,466 $ 3,000 $ 12,000 $ 26,500 $ - $ $ nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Department Supplies & Expenses Conferences & Memberships Contractual Services 51,596 18,051 69,199 109,942 794,996 58,975 30,838 25,627 49,031 19,895 149,251 172,677 871,740 71,839 32,799 28,838 (204,751) ,273,754 47,565 33,744 121,026 210,000 907,803 94,213 29,008 35, 46 84,800 46,500 94,200 185,365 873,613 83,600 37,500 168,300 63,593 44,700 62,400 184,365 936,513 79,925 38,000 57,075 98,300 47,500 89,500 201,214 955,000 87,850 43,500 61,000 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ 385,298 64,886 $ $ 378,689 64,014 $ $ 423,281 75,783 $ $ 518,744 118,600 $ $ 518,074 101,285 $ $ 523,168 107.371 $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted OBJECT SUMMARY ALL DIVISIONS OBJECT SUMMARY STAFFING LEVEL Town Manager Town Attorney Finance Director Director of Administrative Services Financial & Administrative Analyst Information Technology Coordinator Town Clerk Assistant to the Town Manager Finance/Administration Assistant Office Assistant Account Clerk TOTAL STAFFING ALL DIVISIONS - - 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopt~ Anticipated Planned Adopted - - - 1.00 1.00 1.00 1,00 1,00 1,00 0,75 0,75 0,75 0.75 0.75 0,75 1.00 1.00 - - - - - - 1.00 1.00 1.00 1.00 - - 1.00 1,00 1,00 1.00 - - 1.00 1.00 1.00 1,00 1.00 1,00 1.00 1.00 1,00 1.00 - - - - 1.00 1.00 - - - - 1.00 1.00 1.00 1.00 1 ~oo 1.00 - - 0.50 0.50 0.50 0.50 5.75 5.75 7.25 7.25 7.25 7.25 Page-6 STAFFING LEVEL Positions TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs 1 2 3 SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services Insurances SALARY & WAGES EMPLOYEE BENEFITS OBJECT SUMMARY ADMINISTRATIVE SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anti~ Planned Adopted . . $ 307,404 $ 320,565 $ 332,780 $ 433,564 $ 430,394 $ 432,488 $ $ 51,751 $ 52,478 $ 60,113 $ 100,357 $ 86,173 $ 92,260 $ 34,648 29,634 28,095 8,900 11,600 10,200 10,165 15,485 26,690 34,500 29,700 34,500 32,146 61 ,768 71,646 51,200 55,300 52,000 - - - - - - 96,081 122,812 96,624 95,500 93,500 98,900 29,146 26,890 42,495 28,000 29,625 28,000 9,239 9,128 6,159 - - - 21,896 13,862 16,165 160,000 149,950 52,500 1,876 3,904 4,000 24,075 27,100 25,995 $ 235,197 $ 283,483 $ 291,874 $ 402,175 $ 396,775 $ 302,095 $ $ - $ - $ - $ - $ - $ - $ $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 604,352 $ 666,526 $ 694,767 $ 946,096 $ 923,342 $ 836,843 $ - - - - 5.00 5.00 6.00 6.50 6.50 6.50 5.00 5.00 6.00 6.50 6.50 6.50 Page-? EXPENDITURES Page-8 ADMINISTRATIVE SERVICES Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 511100 Town Manager 108,064 116,132 116,229 123,400 123,400 124,740 - 511200 Finance Director 64,828 66,240 50,319 - - - - 511350 Administrative Services Director - - 23,262 71,232 71 ,232 71,232 - 511500 Assistant to the Town Manager - - 20,844 - - - - 512300 Town Clerk 50,229 51,600 54,130 55,800 55,800 55,800 - 512600 Administration/Finance Assistant 48,055 49,104 - - - - - 511550 Financial & Administrative Analyst - - 5,250 55,000 54,600 54,600 - 511450 Information Technology Coordinator - - 9,025 66,000 66,480 66,480 - 511650 Account Clerk - - 473 19,800 16,000 19,800 - 512600 Office Assistant II 34,343 34,452 35,805 35,832 35,832 37,836 - 515100 Overtime 983 1,477 1,620 1,500 2,050 2,000 - 516990 Special Compensation - - 5,000 5,000 5,000 - - 518100 Casual Hire 902 1,560 10,823 - - - - Total: $ 307,404 $ 320,565 $ 332,780 $ 433,564 $ 430,394 $ 432,488 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance 19,659 16,767 17,535 42,204 26,950 31,508 - 522120 Employee Accruing Fringe 4,459 4,500 9,884 13,980 13,400 10,000 - 522100 PERS-Employee 20,593 22,238 21,976 28,683 28,658 28,888 - 522300 PST 3.75% - - - - 600 743 - 523100 FICA-Medicare 2,240 3,478 3,955 6,250 6,241 6,271 - 524100 Auto Allowance 4,800 5,495 5,146 6,000 6,000 6,000 - 524110 Auto (Fast Track) - - 609 600 825 900 - 524300 Medical Allowance - - 1,008 2,640 3,500 3,450 - New Retiree Health Benefits - - - - - 4,500 - Total: $ 51,751 $ 52,478 $ 60,113 $ 100,357 $ 86,173 $ 92,260 $ - Page-9 ADMINISTRATIVE SERVICES Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 6,315 6,682 9,815 - - - - 531020 Computer Supplies 417 - 36 5,000 5,500 5,000 - 531050 Bank Charges & Fees 506 718 1,684 - 2,500 1,500. - 531060 Noticing & Publication 2,265 1,476 2,427 2,500 2,200 2,500 - 531080 Postage 6,751 4,379 7,061 - - - - 531090 Printing & Reproduction 4,201 2,576 2,358 - - - - 531120 Recruiting & Background 9,589 10,155 922 - - - - 531130 Special Events, Awards, Functions 3,755 676 2,476 - - - - 531140 Publications & Subscriptions 576 1,859 1,059 1,200 1 ,400 1,200 - 531160 Photo, Film & Video 273 18 217 200 - - - 531990 Department Expenses - 1,095 40 - - - - Subtotal: $ 34,648 $ 29,634 $ 28,095 $ 8,900 $ 11,600 $ 10,200 $ - CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel 4,085 6,997 8,367 12,000 11,000 12,000 - 532020 Employee DevelopmenVfraining 750 3,303 10,763 15,000 11,000 15,000 - 532030 MCCMC Functions - - 240 - - - - 532040 Memberships 5,330 5,185 7,320 7,500 7,700 7,500 - Subtotal: $ 10,165 $ 15,485 $ 26,690 $ 34,500 $ 29,700 $ 34,500 $ - CONTRACTUAL SERVICES 533010 Contractual Services 3,476 8,122 9,980 2,000 5,000 5,000 - 533020 Financial Audit 21,622 22,675 41,608 25,000 23,000 27,000 - 533030 Labor/Employment Relations Services 6,360 6,600 - - - - - 533050 Health & Benefit Plan Administration 688 1,200 695 1,200 800 1,000 - 533060 Professional Consultant - - 15,408 10,000 13,500 5,000 - 533200 SystemsfTechnical Support - 23,171 3,955 13,000 13,000 14,000 - Subtotal: $ 32,146 $ 61,768 $ 71,646 $ 51,200 $ 55,300 $ 52,000 $ - 538010 - 538020 538030 538040 538070 - 538240 538900 Emergency & Disaster Planning Municipal Code Section Maintenance Newsletter Production & Mailing MERA Antenna Site Records Management Contingency Provision Subtotal $ 21 - 896 $ Page-10 - 13,862 $ 786 16.165 $ - 7,500 160,000 $ 6,876 4,270 6,556 4,194 - 5,566 3,885 4,411 5,391 5,618 4,370 - 4,500 2,500 5,500 140,000 SPECIAL DEPT. ADMINISTRATIVE Election 3,900 5,675 2,375 8,000 130,000 149,950 $ - 7,500 52,500 $ - 7,500 2,500 10,000 25,000 - 537300 UTILITY & COMMUNICATION Telecommunication Subtotal $ 9,239 9,239 $ 9,128 9.128 $ 6,159 6.159 $ $ $ $ - 536020 536025 - 536310 EQ SUPPLIES & MAINTENANCE Equipment Maintenance System License & Maintenance Rental-F acility/Property Subtotal $ 29 29 146 146 $ 26,890 26,890 $ 5,733 36,762 42,495 $ - 28,000 8,000 20,000 $ - 29,625 9,625 20,000 $ - 28,000 8,000 20,000 $ 535010 535020 - 535030 - 535100 - 535120 535190 - 535990 Richardson Bay Regional Ferry Service Subsidy Other Intergovernment, Agency' & jPA Subtotal $ - 2,596 96,081 $ Agency jPA NTERGOVERNMENT, AGENCY & JPA Animal Control jPA CableTelecommunication jPA Chamber of Commerce TOT 1 % Marin Mediation Service 45,639 1 ,403 31,768 .1,800 12.875 49,882 5,304 36,951 1,800 12,875 15,500 500 122,812 $ - 500 96,624 $ - 95,500 $ - 93,500 $ - 98,900 $ 55,061 5,674 33,589 1,/?,00 55,QOO 5,700 33,000 1,/?,00 58,000 6,700 27,000 1,800 63,400 6,700 27,000 1,/?,00 - Acct No. Account Description 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted ADMINISTRATIVE SERVICES 559010 539010 - 539020 - 539040 Acct No. TOTAL DEPARTMENT CAPITAL OUTLAY ALLOWANCE Allowance ALLOCATED COSTS Insurance-Liability Insurance-Workers' ComfJensation Insurance-Public Officia Town Hall Subtotal Depreciation Total: Total Supplies & Services Account Description ADMINISTRATIVE SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adol'ted - - - - - 705 1,103 1,122 2,400 2,300 1,324 - - 770 2,037 2,878 1,750 1,750 1,820 - . - 401 764 - 500 550 500 - - 19,425 22,500 - 22,350 $ 1,876 $ 3,904 $ 4,000 $ 24,075 $ 27,1 00 $ 25,995 $ $ 235,197 $ 283,483 $ 291,874 $ 402,175 $ 396,775 $ 302,095 $ - 10,000 10,000 10,000 10,000 10,000 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ $ 604,352 $ 666,526 $ 694,767 $ 946,096 $ 923,342 $ 836,843 $ Page-11 STAFFING LEVEL Positions TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs 1 2 3 Department Supplies & Expenses Conferences & Memberships Contractual Services SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES OBJECT SUMMARY LEGAL SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - $ 73,408 $ 58,124 $ 79,441 $ 82,680 $ 82,680 $ 82,680 $ $ 13,135 $ 11,536 $ 15,670 $ 18,243 $ 15,111 $ 15,111 $ 7,921 6,127 5,380 3,500 3,225 3,500 1,394 1,333 2,526 2,500 4,500 3,000 36,808 87,483 49,380 42,500 7,100 37,500 - - - - - - - - - - - - - - - - - - 1,368 1 ,404 960 - - - - - - - - - 388 646 949 4,735 4,700 4,921 $ 47,879 $ 96,993 $ 59,195 $ 53,235 $ 19,525 $ 48,921 $ $ - $ - $ - $ - $ - $ - $ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1 ,000 $ 1,000 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 135,422 $ 167,653 $ 155,306 $ 155,158 $ 118,316 $ 147,712 $ - i - - - 0,75 0.75 0.75 0.75 0,75 0.75 0.75 0.75 0.75 0.75 0.75 0.75 Page-12 EXPENDITURES Page-13 LEGAL SERVICES Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 511200 Town Attorney (75%) 73,408 58,124 79,441 82,680 82,680 82,680 - 518100 Casual Hire - - - - - - - Total: $ 73,408 $ 58,124 $ 79,441 $ 82,680 $ 82,680 $ 82,680 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance 1,997 1 ,465 1,374 4,050 900 900 - 521200 Employee Accruing Fringe - - 4,144 4,200 4,225 4,225 - 522100 PERS-Employee 4,948 3,927 5,585 5,793 5,788 5,788 - 523100 FICA-Medicare 992 793 1,178 1,200 1,199 1,199 - 524100 Auto Allowance 1,750 1,669 2,986 3,000 3,000 3,000 - 525100 Defered Compensation 3,448 3,682 403 - - - - Total: $ 13,135 $ 11 ,536 $ 15,670 $ 18,243 $ 15,111 $ 15,111 $ - SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 557 528 923 - - - - 531020 Computer Supplies 840 - - 300 325 500 - 531080 Postage 607 403 431 - - - - 531090 Printing & Reproduction 199 86 - - - - - 531120 Recruitment & Background . - - 531140 Publications & Subscriptions 5,718 5,110 4,026 3,200 2,900 3,000 - Subtotal: $ 7,921 $ 6,127 $ 5,380 $ 3,500 $ 3,225 $ 3,500 $ - ,- CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel 999 922 2,076 2,000 4,000 2,500 - 532040 Memberships 395 411 450 500 500 500 - Subtotal: $ 1,394 $ 1,333 $ 2,526 $ 2,500 $ 4,500 $ 3,000 $ - CONTRACTUAL SERVICES 533510 Legal Services 1,018 5,533 10,245 7,500 1,800 7,500 - 533520 Litigation-ABAG PLAN 12,639 21,039 38,336 30,000 3,000 25,000 - 533530 Litigation-Non ABAG PLAN 15,651 827 799 5,000 2,300 5,000 - 533590 Legal Settlements 7,500 60,084 - - - - - Subtotal: $ 36,808 $ 87,483 $ 49,380 $ 42,500 $ 7,100 $ 37,500 $ - 559010 539010 539020 new Acct 537300 No. TOTAL DEPARTMENT CAPITAL OUTLAY ALLOWANCE Depreciation Allowance Total: ALLOCATED COSTS Insurance-Liability Insurance-Workers' Compensation Insurance-Liability Employers Town Hall Facility Subtotal UTILITY & COMMUNICATION Telecommunication Subtotal Total Supplies & Services: Account Description LEGAL SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - . - - . - 1,368 1 ,404 960 - - - - . - $ 1,368 $ 1 ,404 $ 960 $ - $ - $ - $ - - 169 195 282 300 300 333 - 219 451 667 550 500 578 - - - - - - - - 3,885 3,900 4,010 $ 388 $ 646 $ 949 $ 4,735 $ 4,700 $ 4,921 $ $ 47,879 $ 96,993 $ 59,195 $ 53,235 $ 19,525 $ 48,921 $ - 1,000 1,000 1,000 1,000 1,000 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ $ 135,422 $ 167,653 $ 155,306 $ 155,158 $ 118,316 $ 147,712 $ page-14 STAFFING LEVEL Positions TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Department Supplies & Expenses Conferences & Memberships Contractual Services 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES EXPENDITURES OBJECT SUMMARY LEGISLATIVE 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Antici~ Planned Adopted - - . ~ - . . $ - $ - $ $ - $ - $ - $ $ - $ - $ $ - $ - $ - $ 6,752 9,926 10,602 9,000 8,700 17,000 6,492 3,077 4,528 9,500 10,500 10,000 - - - 500 - - - - - - - - - 2,184 2,210 2,400 2,300 2,400 725 880 1,567 1,500 1,700 1,500 - - - - - - 1,681 11,976 15,981 5,300 4,125 5,500 - - - - - - $ 15,650 $ 28,043 $ 34,888 $ 28,200 $ 27,325 $ 36,400 $ $ - $ - $ - $ - $ - $ - $ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 16,650 $ 29,043 $ 35,888 $ 29,200 $ 28,325 $ 37,400 $ - - Page-15 Page-16 LEGISLATIVE Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 78 563 43 - - - - 531090 Printing & Reproduction - 332 189 - - - - 531130 Special Events, Awards, Functions 1,919 1,701 3,294 3,000 7,200 11,000 - 531150 Council/Commission Functions 4,755 7,330 6,788 5,000 1,500 . 5,000 - 531990 Department Expenses - - 288 1,000 - 1,000 - Subtotal: $ 6,752 $ 9,926 $ 10,602 $ 9,000 $ 8,700 $ 17,000 $ - CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel 2,609 982 1,985 6,000 8,900 6,000 - 532030 MCCMC Functions 3,583 1 ,445 1,474 2,500 1,000 3,000 - 532040 Memberships 300 650 1,069 1,000 600 1,000 - Subtotal: $ 6,492 $ 3,077 $ 4,528 $ 9,500 $ 10,500 $ 10,000 $ - CONTRACTUAL SERVICES 537300 Contractual Services - - - 500 - - - Subtotal: $. - $ - $ - $ 500 $ - $ - $ - INTERGOVERNMENT, AGENCY & JPA 535070 MCCMC Lobbyist - 2,184 2,210 2,400 2,300 2,400 - Subtotal: $ - $ 2,184 $ 2,210 $ 2,400 $ 2,300 $ 2,400 $ - EQUIP, SUPPLIES & MAINTENANCE 536010 Operating Supplies 701 608 1,567 1,500 1,700 1,500 - 536030 Building/Facility Supplies 24 272 - - - - - Subtotal: $ 725 $ 880 $ 1,567 $ 1,500 $ 1,700 $ 1,500 $ - Page-17 TOTAL DEPARTMENT $ 16,650 $ 29,043 $ 35,888 $ "29,200 $ 28,325 $ 37,400 $ 559010 CAPITAL OUTLAY ALLOWANCE Depreciation Allowance Total: $ 1,000 1,000 $ ,000 ,000 $ 1,000 1,000 $ ,000 ,000 $ ,000 ,000 $ ,000 ,000 $ 538050 538510 538520 - 538530 - 538540 - 538550 - 538900 Total Supplies & Services SPECIAL DEPT ADMINISTRATION Walking Guide Brochure (Heritage & Arts) Planning Commission Design ReviewBoard Parks & Open Space Commission Heritage & Arts Commission Downtown Plaza Project Contingency Provision Subtotal: $ $ 15,650 - ,681 40 35 95 511 $ $ 28,043 - 11,976 7,742 758 135 770 2,571 $ $ 34,888 880 15,981 58 21 413 10,237 4.372 $ $ 28,200 - 500 500 800 2,000 1,500 5,300 $ $ 27,325 4 - 200 100 100 3,725 - 125 $ $ 36,400 1,500 5,500 - ,000 500 500 2,000 $ $ 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description LEGISLATIVE 537100 537200 537300 UTILITY & COMMUNICATION Energy-PG&E Water-MMWD Telecommunications Subtotal $ 19,359 872 20,231 $ Page-18 21,080 1,187 22,267 $ 19,027 2,847 15 21,889 $ 16,000 1,500 20,000 37,500 $ 21,500 1,500 15,000 38,000 $ 22,000 1,500 20,000 43,500 $ 536010 - 536020 - 536030 - 536060 - 536070 536080 536100 536280 536300 Special Maintenance Rental - Equipment & Tools Subtotal: $ Services Landscape Grounds Pest Control Materials EQ SUPPLIES & MAINTENANCE Operating Supplies Equipment Maintenance Building/Facility Supplies Inspection & Testing Janitorial 45 1,659 3,000 140 7,824 524 330 907 14,429 $ - 26,870 $ - 9,404 178 405 4,328 311 8,204 4,040 - 10,728 279 410 6,164 32 32.151 $ 34, - 1 00 $ - 26,600 $ 34 - 100 $ 12,000 500 600 4,500 - 200 5,000 12,000 500 600 4,500 - 350 7,792 6,396 - 8,000 8,000 500 - 12,600 - 3,700 5.100 - 8,000 8,000 500 531010 - 533010 - 531080 - 531090 - 531120 - 531130 - 531990 - 533070 Postage Printing & Reproduction Recruiting & Background Special Events, Awards, Functions Department Expenses NTC Parking Lease Subtotal: $ $ $ - 288 $ 15,000 5,000 60,200 12,000 8,200 1,000 $ 37 12,000 5,200 450 1,~00 - 1 50 $ 13,500 8,200 1,000 12,000 5,000 4,200 63,900 $ - DEPARTMENT SUPPLIES & EXPENSES Office & Copier Supplies Contractual Services 43 245 19,000 18,000 20,000 SUPPLIES & SERVICES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description TOWN HALL FACILITY Page-19 TOWN HALL FACILITY Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SPECIAL DEPT. ADMINISTRATIVE 538060 Recycling Coordinator 2,050 3,000 3,000 3,000 3,000 3,000 - Subtotal: $ 2,050 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ - ALLOCATED COST 539040 Insurance-Property 880 920 - 1,000 1,630 1,000 - 531010 Office & Copier Supplies - - - (19,000) (18,000) (20,000) - 531080 Postage , (12,000) (12,000) (13,500) - - - - 531090 Printing & Reproduction - - - (8,200) (5,200) (8,200) - 531120 Recruiting & Background - - - (1,000) (450) (1,000) - 533070 NTC Parking Lease - (4,200) 537100 Energy-PG&E - - - (16,000) (21,500) (22,000) - 537200 Water-MMWD - - - (1,500) (1,500) (1,500) - 537300 Telecommunications - - - (20,000) (15,000) (20,000) - Subtotal: $ 880 $ 920 $ - $ (76,700) $ (72,020) $ (89,400) $ - Total Supplies & Services: $ 37,590 $ 53,057 $ 57,328 $ 58,100 $ 32,730 $ 55,100 $ - CAPITAL OUTLAY EXPENSES 543030 Office Furniture/Equipment 1 ,453 867 - 10,000 1,000 3,000 - Total: $ 1 ,453 $ 867 $ - $ 10,000 $ 1,000 $ 3,000 $ - CAPITAL PROJECT EXPENSES 561140 Facility Alteration & Improvement 4,298 6,602 2,133 - - 2,500 - Total: $ 4,298 $ 6,602 $ 2,133 $ - $ - $ 2,500 $ - TOTAL DEPARTMENT $ 43,341 $ 60,526 $ 59,461 $ 68,100 $ 33,730 $ 60,600 $ . OBJECT SUMMARY EXPENDITURES 1 SALARY & WAGES 2 EMPLOYEE BENEFITS 3 SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services 4 CAPITAL OUTLAY EXPENSE 5 CAPITAL OUTLAY ALLOWANCE 6 CAPITAL PROJECT EXPENSES 7 DEBT SERVICE EXPENSES TOTAL EXPENDITURES STAFFING LEVEL Positions TOTAL STAFFING TOWN HALL FACILITY 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - - 288 60,200 37,150 63,900 - - - - - - - - - - - - - - - - - - - - - - - - 14,429 26,870 32,151 34,100 26,600 34,100 20,231 22,267 21,889 37,500 38,000 43,500 2,050 3,000 3,000 3,000 3,000 3,000 880 920 - (76,700) (72,020) (89,400) $ 37,590 $ 53,057 $ 57,328 $ 58,100 $ 32,730 $ 55,100 $ $ 1 ,453 $ 867 $ - $ 10,000 $ 1,000 $ 3,000 $ $ - $ - $ - $ - $ - $ - $ $ 4,298 $ 6,602 $ 2,133 $ - $ - $ 2,500 $ $ - $ - $ - $ - $ - $ - $ $ 43,341 $ 60,526 $ 59,461 $ 68,100 $ 33,730 $ 60,600 $ - - Page-20 STAFFING LEVEL Positions TOTAL STAFFING Page-21 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs (109,942) (172,677) (210,000) - (185,365) - 184,365) - (201,214 ) Department Supplies & Expenses Conferences & Memberships Contractual Services 109,942 172,677 210,000 - 185,365 - 184,365 - 201,214 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ $ $ $ $ $ $ $ $ $ $ $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual i 2001/02 Actua 2002/03 Adopted Anticipated 2003/04 Planned Adopted OBJECT SUMMARY NON-DEPARTMENTAL - RISK MANAGEMENT Page-22 TOTAL DEPARTMENT $ $ $ $ $ $ $ Net Supplies & Services: $ $ $ $ $ $ $ 539010 539020 539030 539040 539050 Subtotal ALLOCATED COSTS Allocated-Liability Allocated-Workers' Compensation Allocated-Property Allocated-Public Officials nsurance-Liability Emplo)'ers $ (109,942) (56,341 ) (p1,000) (2,200) (401 ) $ (172,677) (64,840) 1 05,000) (2,436) (~O 1 ) $ (210,000) (74,300) (132,000) (3,200) (~OO) $ (185,365) (75,865) (1 05,000) (4,000) (~OO) $ (184,365) (75,865) (1 04,000) (4,000) (~OO) $ (201,214) (87,714) (1 09,000) (4,000) @OO) $ 534010 534020 534030 534040 534050 Subtotal direct costs: NSURANCE Liability (A BAG PLAN) Worker's Compensation Property (ABAG PLAN) Public Officials EO (ABAG PLAN} Employers (ABAG PLAN) MCRMA) $ 109,942 56,341 51,000 2,200 401 $ 172,677 64,840 105,000 2,436 401 $ 210,000 74,300 132,000 3.200 500 $ 185,365 75,865 105,000 4,000 500 $ 184,365 75,865 1 04,000 4,000 500 $ 201,214 87,714 09,000 4,000 500 $ Acct No. SUPPLIES & SERVICES Description 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Account NON-DEPARTMENTAL RISK MANAGEMENT STAFFING LEVEL None TOTAL STAFFING Page-23 , 4 5 6 7 nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES TOTAL EXPENDITURES $ $ $ $ $ $ 25,500 - 220 20,715 4,785 $ $ $ $ $ $ 26,035 - 23,843 - 2,192 $ $ $ $ $ $ 30,800 - 300 24,800 6,000 $ $ $ $ $ $ 34,413 - 300 27,213 7,200 $ $ $ $ $ $ 31,441 - 410 29,041 2,400 $ $ $ $ $ $ 55,950 - 300 31,950 24,000 $ $ $ $ $ $ - 3,300 14,675 - 3,300 17,199 - 3,300 18,000 - 3,713 20,000 - 3,713 22,000 - 3,700 24,250 Department Supplies & Expenses Conferences & Memberships Contractual Services 2,275 245 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ $ $ 3,344 $ $ 3,200 $ $ 3,200 $ $ 2,918 $ $ 3,700 $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 .. Planned Adopted OBJECT SUMMARY NON-DEP ARTMENTAL-HODSING 539010 CAPITAL OUTLAYS Appliances Total $ $ Page-24 $ $ $ $ $ Total Supplies & Services $ 20,715 $ 23,843 $ 24,800 $ 27,213 $ 29,041 $ 31 950 $ 539010 ALLOCATED COSTS nsurance-Property Subtotal: $ 220 220 $ $ 300 300 $ 300 300 $ 410 410 $ 300 300 $ 536020 536110 EQ SUPPLIES & MAINTENANCE Equipment Maintenance Property Management (HOA) Subtotal: $ 90 14,585 14,675 $ 140 17,059 17,199 $ - 8,000 8,000 $ 20,000 20,000 $ 22,000 22,000 $ 24,250 24,250 $ 535110 NTERGOVERNMENT, AGENCY & JPA Marin Renters Rebate (MHA) Subtotal: $ 3,300 3,300 $ 3,300 3,300 $ 3,300 3,300 $ 3,713 3,713 $ 3,713 3,713 $ 3,700 3,700 $ 533530 CONTRACTUAL SERVICES Litigation-Non ABAG PLAN Subtotal $ 245 245 $ $ $ $ $ $ 531050 - 531100 - 531990 DEPARTMENT SUPPLIES & EXPENSES Bank Charges & Fees Property Tax Payments Department Expenses Subtotal $ 08 ,908 259 2,275 $ 35 3,103 106 3,344 $ 200 3,000 3,200 $ 200 3,000 3,200 $ 200 2,718 2,918 $ - 3,700 200 3,500 $ SUPPLIES & SERVICES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description NON-DEP ARTMENTAL-HODSING Acct No. Account Description CAPITAL EXPENSES 561140- Facility Alteration/lmprovement -640103 Unit-3 -640111 Unit-11 -640114 Unit-14 -640118 Unit-18 -640120 Unit-20 -640132 Unit-32 Total: TOTAL DEPARTMENT NON-DEP ARTMENTAL-HOUSING 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - 4,785 - - - - - - - - - 1,000 1,200 - 4,000 - - - 485 1,000 1,200 - 4,000 - - - - 1,000 1,200 - 4,000 - - - - 1,707 1,000 1,200 1,200 4,000 - 1,000 1,200 1,200 4,000 - - - 1,000 1,200 - 4,000 $ 4,785 $ 2,192 $ 6,000 $ 7,200 $ 2,400 $ 24,000 $ $ 25,500 $ 26,035 $ 30,800 $ 34,413 $ 31,441 $ 55,950 $ Page-25 STAFFING LEVEL None TOTAL STAFFING Page-26 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ 695,615 $ $ $ $ $ $ 743,444 $ $ $ $ $ $ 805,669 $ $ $ $ $ $ 772,000 $ $ $ $ $ $ 837,000 $ $ $ $ $ $ 850,000 $ $ $ $ $ $ nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs - 695,615 743,444 805,669 - 772,000 - 837,000 - 850,000 Department Supplies & Expenses Conferences & Memberships Contractual Services - 695,615 743,444 - 805,669 - 772,000 - 837,000 - 850,000 1 2 3 SUPPLIES & SERVICES SALARY & WAGES EMPLOYEE BENEFITS $ $ $ $ $ $ $ $ $ $ $ $ $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted OBJECT SUMMARY NON-DEPARTMENT AL-LIBRARY Page-27 TOTAL DEPARTMENT $ 695,615 $ 743,444 $ 805,669 $ 772,000 $ 837,000 $ 850,000 $ Total Supplies & Services $ 695,615 $ 743,444 $ 805,669 $ 772,000 $ 837,000 $ 850,000 $ 535900 NTERGOVERNMENT, AGENCY & JPA Payment to Library Agency (Property Tax proceeds) Subtotal: $ 695,615 695,615 $ 743,444 743,444 $ 805,669 805,669 $ 772,000 772,000 $ 837,000 837,000 $ 850,000 850,000 $ SUPPLIES & SERVICES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description f NON-DEP ARTMENTAL-LIBRARY STAFFING LEVEL None TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs . Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services EXPENDITURES OBJECT SUMMARY TOWN ADMINISTRATION 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - $ 4,486 $ 11,060 $ 2,500 $ 5,000 $ 8,000 $ $ - $ - $ - $ - $ - $ - $ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 4,486 $ - $ 11,060 $ 2,500 $ 5,000 $ 8,000 $ - - Page-28 Acct No. Account Description SALARY 517100 Vacation Leave 517200 Sick Leave 517990 Other Compensated Leave Total: TOTAL DEPARTMENT TOWN ADMINISTRATION 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - - 4,486 14,334 11,060 2,500 5,000 8,000 - 25,901 - - - - - - 30,000 - - - - - $ 4,486 $ 70,235 $ 11,060 $ 2,500 $ 5,000 $ 8,000 $ $ 4,486 $ 70,235 $ 11,060 $ 2,500 $ 5,000 $ 8,000 $ Page-29 Page The Building Inspection Division ensures that construction in the Town is compliant with adopted Uniform Building Codes and in conformance with accepted building practices. The Division issues permits, conducts lar permit inspections, performs plan check reviews for construction applications. and conducts residential e inspections The Advance Planning Division is responsible for keeping the Town's General for providing the studies and tools necessary for its successful implementation Plan current and legally Advance Plannin The Planning Division is responsible for managing the physical development of in accordance with the General Plan, Zoning Ordinance, Town codes, Town Council and Federal regulations. the Town in an orderly manner, policies, as well as State n Review The total proposed appropriation for the Community Development Department is $932,229, primarily with es of the General Fund. Staffing of the Department totals nine employees The Community Development Department is responsible for managing the orderly planning, development and implementation of the overall community in accordinance with the General Plan, Zoning Ordinance. Town codes, Town Council policies as well as State and Federal regulations Building Inspection Advance Planning Planning & Design Review COMMUNITY DEVELOPMENT Total Division Funding Advance Plannln Long Range Planning Fund Total Advance Planning DEPARTMENT FUNDING Plannln General Fund DIVISION FUNDING Building Inspection General Fund Total Building Total Department Employee Compensated Leave Reserve Long Range Planning Fund General Fund Employee Compensated Leave Total Planning & Design Review n Review nspection Funding COMBINING SUMMARY TOTALS 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - 553,398 658,210 714,168 748,362 740,678 747,136 2,086 1,000 2,293 2,500 3,300 3,300 - - 40,140 153,953 125,323 181,793 '$ 869,301 I $ - 555,484 $ 659,210 $ 756,601 $ 904,815 $ 932,229 $ 323,040 378,603 362,787 371,118 372,022 372,581 2,086 1,000 2,293 2,500 3,300 3,300 $ 325,126 $ 379,603 $ 365,080 $ 373,618 $ 375,322 $ 375,881 $ 230,358 279,607 351,381 377,244 368,657 374,555 $ 230,358 $ 279,607 $ 351,381 $ 377,244 $ 368,657 $ 374,555 $ - - 40,140 153,953 125,323 181,793 $ - $ - $ 40,140 $ 153,953 $ 125,323 $ 181,793 $ '$ 555,484 $ 659,210 $ 756,601 $ 904,815 $ 869,301 $ 932,229 $ Page 2 Page 3 Planning & Design Review 40.3% Building nspection 40.2% Community Development Division Budgets for 2003/04 Advance Planning 19.5% General Fund 80,1% The majority of General Fund revenues that support the Community Development Department budget are fee-based. Community Development Funding Sources for 2003/04 Employee Compensated Leave Reserve 0.4% Long Range Planning Fund 19.5% COMBINING SUMMARY TOTALS Page 4 TOTAL FUNDING General Fund Employee Compensated Leave Reserve Long Range Planning Fund $ 555,484 553,398 2,086 $ 659,210 658,210 ,000 $ 756,601 714,168 2,293 40,140 $ 904,815 748,362 2,500 53,953 $ 869,301 740,678 3,300 25,323 $ 932,229 747,136 3,300 181,793 $ SOURCE OF FUNDING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ 555,484 - 14,800 $ $ $ $ $ $ 659,210 - 4,800 $ $ $ $ $ $ 756,601 - 14,800 $ $ $ $ $ $ 904,815 55,485 224,685 15,800 $ $ $ $ $ $ 869,301 51,195 188,255 15,800 $ $ $ $ $ $ 932,229 56,747 249,382 15,800 $ $ $ $ $ $ Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs 4,677 10,681 40,073 2,802 98,750 54,291 4,823 145,926 - 14,620 4,740 9,984 7,462 37,363 8,586 184.878 - 13,211 6,095 5,300 88,600 4,275 56,550 6,200 110,900 Department Supplies & Expenses Conferences & Memberships Contractual Services nsurances - 14,620 24,035 ,862 25,932 3,111 28,425 34,326 5,923 71,912 47,500 14,000 3,100 0,700 50,500 14,035 7,850 3,850 - 13,035 12,900 6,600 43,000 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ 378,617 63,317 $ $ 429,836 68,648 $ $ 469,933 86,990 $ $ 557,842 06,488 $ $ 559,466 105,780 $ $ 559,812 07,235 $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted OBJECT SUMMARY ALL DIVISIONS OBJECT SUMMARY STAFFING LEVEL Community Development Director Planning Director Planning Manager Senior Planner Advance Planner Associate Planner Planning Secretary Building Official Building Inspector Permits Clerk Records Management Clerk TOTAL STAFFING ALL DIVISIONS - - 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopt~ An.C;PJPlann~ Adopted - - - - 1.00 1.00 1.00 1.00 1.00 1,00 - - - - - - - - 1.00 1.00 1.00 1.00 1.00 1.00 - - - 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1,00 1,00 1.00 1,00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 - 0.75 1.00 1.00 1,00 1,00 7.00 7.75 9.00 9.00 9.00 9.00 Page.5 STAFFING LEVEL Positions TOTAL STAFFING -, 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Department Supplies & Expenses Conferences & Memberships Contractual Services nsurances 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES EXPENDITURES OBJECT SUMMARY PLANNING & DESIGN REVIEW 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - $ 226,802 $ 231,317 $ 247,717 $ 266,428 $ 267,192 $ 264,148 $ $ 36,270 $ 33,002 $ 47,751 $ 51,950 $ 52,220 $ 50,384 $ 16,459 15,163 20,944 800 6,050 9,100 1,394 1,605 3,167 7,500 2,200 3,800 - 18,164 14,671 2,500 10,500 10,000 - - - - - - 14,620 14,620 3,211 4,000 4,035 4,035 2,211 1,937 915 1,000 600 1,200 4,052 3,878 2,601 - - - 13,557 50,320 12,631 8,600 200 900 1,475 2,397 2,979 22,140 22,825 22,814 $ 53,768 $ 108,084 $ 61,119 $ 46,540 $ 46,410 $ 51,849 $ $ - $ - $ - $ - $ - $ - $ $ 6,200 $ 6,200 $ 6,200 $ 6,200 $ 6,200 $ 6,200 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 323,040 $ 378,603 $ 362,787 $ 371,118 $ 372,022 $ 372,581 $ - - - - - 4.00 4.00 4.00 4.00 4.00 4,00 4.00 4.00 4.00 4.00 4.00 4.00 Page 6 Page 7 531010 - 531020 531060 - 531080 - 531090 - 531120 - 531140 - 531160 - 531990 $ - 6,050 $ $ Def)artment Subtotal Postage Printing & Reproduction Recruiting/Backg rou nd Publications & Subscriptions Photo, Film & Video Expenses $ 18 16,459 DEPARTMENT SUPPLIES & EXPENSES Office & Copier Supplies Computer Supplies Noticing & Publication 3,847 85 7,814 3,808 397 490 $ 15 4,345 89 6,326 2.329 876 697 501 - 163 $ - 20;944 5,774 7,726 3,869 2,893 258 424 $ - 800 - 600 200 - 250 9 - 100 - 600 - - 5,800 - 500 8,QOO - SUPPLIES & SERVICES Auto Allowance Total: $ 521100 522120 522100 523100 524100 EMPLOYEE BENEFITS Medical & Insurance Employee Accruing Fringe PERS-Employee FICA-Medicare 14,299 2,403 14,656 3,112 1,800 36,270 3,648 1,800 51,950 $ $ 2963 1,800 33,002 $ 1,800 47;751 $ 11,990 1,569 14,680 23,477 2,116 16,969 3,389 25,728 3,132 17,642 26,000 3,025 17,723 3,671 1,800 52,220 $ 3,685 1,800 50,384 $ 25,108 2,000 17,790 Overtime Casual Hire (DRB Minutes, Coverage) Total $ 6,639 226,802 $ 512100 512200 512300 512600 - 515100 - 518100 SALARY Director of Community Development Planning Manager Associate Planner Planning Secretary 36,779 1.133 79,070 56,600 46.581 81,024 60,000 37,986 30,662 948 20,697 231,317 $ 85,638 67,062 45,209 38,899 213 10,696 247,717 $ 89,964 69,888 53,148 38,928 500 14,000 266,428 $ 89,964 69,888 53,148 40,092 100 14,000 267,192 $ - 10,000 264.148 $ 90,012 69,888 53,148 41 ,100 - 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description PLANNING & DESIGN REVIEW Page 8 PLANNING & DESIGN REVIEW Acct No. Account Description 1999/00 2000/01 2001/02 ~ 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel 999 388 1,545 3,000 1,700 3,000 - 532020 Employee DevelopmenUTraining - 925 1,006 4,000 500 400 - 532040 Memberships 395 292 616 500 - 400 - Subtotal: $ 1,394 $ 1,605 $ 3,167 $ 7,500 $ 2,200 $ 3,800 $ - CONTRACTUAL SERVICES 533010 Contractual Services - 2,121 825 2,500 10,500 10,000 - 533060 Professional Consultants - 1,500 10,381 - - - - 533600 Contract-Planner - 14,543 3,465 - - - - Subtotal: $ - $ 18,164 $ 14,671 $ 2,500 $ 10,500 $ 10,000 $ - INTERGOVERNMENT, AGENCY & JPA 535040 Congestion Management JPA 14,620 14,620 - - - - - 535200 LAFCO Agency Fee - - 3,211 4,000 4,035 4,035 - Subtotal: $ 14,620 $ 14,620 $ 3,211 $ 4,000 $ 4,035 $ 4,035 $ - -" EQ SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 1 ,486 1,471 - - - - - 536025 System License & Maintenance - - - - - 200 536050 Fuel & Oil '- 402 428 415 500 500 500 - 536250 Vehicle Maintenance 323 38 500 500 100 500 - Subtotal: $ 2,211 $ 1,937 $ 915 $ 1,000 $ 600 $ 1,200 $ - UTILITY & COMMUNICATION 537300 Telecommunication 4,052 3,878 2,601 . - - - Subtotal: $ 4,052 $ 3,878 $ 2,601 $ - $ - $ - $ - Page 9 PLANNING & DESIGN REVIEW Acct No. Account Description 1999/00 . 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted .. Anticipated Planned Adopted SPECIAL DEPT. ADMINISTRATIVE 538030 Municipal Code Section Maintenance - - - - - - 538200 Downtown Design Guidelines 1,055 39,598 12,117 - - - - 538210 Downtown Parking Study 320 275 375 - - - - 538220 Housing Element Update 11,763 8,422 - - - - - 538230 General Plan Update - 783 - - - - - 538240 Resource Map Maintenance 419 644 139 600 200 300 - 538280 Zoning Ordinance Maintenance - 598 - - - 600 - 538295 Archeological Finder - - - 8,000 - - - Subtotal: $ 13,557 $ 50,320 $ 12,631 $ 8,600 $ 200 $ 900 $ - ALLOCATED COSTS 539010 Insurance-Liability 705 811 847 965 900 994 - 539020 Insurance-Workers' Compensation 770 1,586 2,132 1,750 1,750 1,820 - 539050 Insurance-Liability Employers - - - - - - - Town Hall Facility - - - 19,425 20,175 20,000 - Subtotal: $ 1,475 $ 2,397 $ 2,979 $ 22,140 $ 22,825 $ 22,814 $ - .~ Total Supplies & Services: $ 53,768 $ 108,084 $ 61,119 $ 46,540 $ 46,410 $ 51,849 $ - CAPITAL OUTLAY ALLOWANCE 559010 Depreciation Allowance 6,200 6,200 6,200 6,200 6,200 6,200 - Total: $ 6,200 $ 6,200 $ 6,200 $ 6,200 $ 6,200 $ 6,200 $ - TOTAL DEPARTMENT $ 323,040 $ 378,603 $ 362,787 $ 371;118 $ 372,022 $ 372,581 $ . STAFFING LEVEL Positions TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services EXPENDITURES OBJECT SUMMARY ADV ANCE PLANNING - 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - $ $ - $ 13,200 $ 62,400 $ 62,400 $ 63,336 $ $ $ - $ 2,248 $ 14,968 $ 12,173 $ 12,252 $ - 1,047 300 - 300 - - 500 400 500 - - - - - - - - - - - - - - - - - - - - - - - - - - 23,645 70,000 46,350 100,000 - - 4,785 3,000 4,405 $ $ - $ 24,692 $ 75,585 $ 49,750 $ 105,205 $ $ $ - $ - $ - $ - $ - $ $ $ - $ - $ 1,000 $ 1,000 $ 1,000 $ $ $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ $ $ - $ 40,140 $ 153,953 $ 125,323 $ 181,793 $ - - - - - 1,00 1.00 1.00 1,00 - 1.00 1.00 1.00 1.00 Page 10 11 ADV ANCE PLANNING Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 512210 Advance Planner - - 13,200 62,400 62,400 63,336 - Total: $ - $ - $ 13,200 $ 62,400 $ 62,400 $ 63,336 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance - - 1,068 6,600 5,200 5,200 - 522120 Employee Accruing Fringe - - 618 3,100 1,700 1,700 - 522100 PERS-Employee - - 360 4,368 4,368 4,434 - 523100 FICA-Medicare - - 202 900 905 918 - Total: $ - $ - $ 2,248 $ 14,968 $ 12,173 $ 12,252 $ - SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies - - - - - - - 531090 Printing & Reproduction - - - - - - - 531120 Recruiti ng/Backg ro und ' - - 1,047 - - - - 531140 Publications & Subscriptions - - - 300 - 300 - Subtotal: $ - $ - $ 1,047 $ 300 $ - $ 300 $ - CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel - - - 300 200 300 - 532040 Memberships - - - 200 200 200 - Subtotal: $ - $ - $ - $ 500 $ 400 $ 500 $ - UTILITY & COMMUNICATION 537300 Telecommunication - - - - - - - Subtotal: $ - $ - $ - $ - $ - $ - $ - Page 559010 539010 539020 539050 538220 538230 TOTAL DEPARTMENT CAPITAL OUTLAY ALLOWANCE Depreciation Allowance Total: Total Supplies & Services: ALLOCATED COSTS Insurance-Liability Insurance-Workers' Compensation Insurance-Liability Emflloyers Town Hall Facili!)i Subtotal: SPECIAL DEPT. ADMINISTRATIVE Housing Element Update General Plan Update Subtotal ADV ANCE PLANNING 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - - - - - - - - 13,639 20,000 27,600 - - - - - 10,006 50,000 18,750 100,000 - $ $ - $ 23,645 $ 70,000 $ 46,350 $ 100,000 $ - - - - - 500 500 333 - - - - - 400 400 72 - - - - - - - - - - - - - 3,885 2,100 4,000 $ $ - $ - $ 4,785 $ 3,000 $ 4,405 $ $ $ - $ 24,692 $ 75,585 $ 49,750 $ 105,205 $ - - - - - 1,000 1,000 1,000 $ $ - $ - $ 1,000 $ 1,000 $ 1,000 $ $ $ - $ 40,140 $ 153,953 $ 125,323 $ 181,793 $ Page 12 Acct No. Account Description OBJECT SUMMARY EXPENDITURES 1 SALARY & WAGES 2 EMPLOYEE BENEFITS 3 SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services 4 CAPITAL OUTLAY EXPENSE 5 CAPITAL OUTLAY ALLOWANCE 6 CAPITAL PROJECT EXPENSES 7 DEBT SERVICE EXPENSES TOTAL EXPENDITURES STAFFING LEVEL Positions TOTAL STAFFING BUILDING INSPECTION 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - $ 149,729 $ 197,519 $ 206,723 $ 226,514 $ 226,574 $ 229,028 $ $ 27,047 $ 35,646 $ 36,991 $ 39,570 $ 41 ,388 $ 44,600 $ 7,576 10,769 12,335 2,000 1,800 3,500 468 1,506 2,756 2,700 1,250 2,300 - 10,261 57,241 45,000 40,000 33,000 - - - - - - - - 10,000 10,000 10,000 9,000 2,466 2,803 5,180 4,300 3,675 5,000 6,629 6,106 4,861 - - - 26,516 3,971 1,087 10,000 10,000 10,000 1,327 2,426 5,607 28,560 25,370 29,527 $ 44,982 $ 37,842 $ 99,067 $ 102,560 $ 92,095 $ 92,327 $ $ - $ - $ - $ - $ - $ - $ $ 8,600 $ 8,600 $ 8,600 $ 8,600 $ 8,600 $ 8,600 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 230,358 $ 279,607 $ 351,381 $ 377,244 $ 368,657 $ 374,555 $ - - - - - 3.00 3.75 4.00 4.00 4,00 4.00 3.00 3.75 4.00 4.00 4.00 4.00 Page 13 Page 14 - ------- ,-- BUILDING INSPECTION Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 512700 Building Official 62,069 68,400 68,400 71,136 71,136 71,136 - 512800 Building Inspector 45,807 57,600 62,771 64,062 64,062 68,784 - 512900 Building Permits Clerk 40,361 40,464 42,022 43,464 43,464 47,256 - 512910 Records ManagementClerk - 30,330 33,451 39,852 39,852 39,852 - 515100 Overtime 577 725 79 - 60 - - 518100 Casual Hire 915 - - 8,000 8,000 2,000 - Total: $ 149,729 $ 197,519 $ 206,723 $ 226,514 $ 226,574 $ 229,028 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance 11,716 13,476 10,670 14,685 12,231 13,416 - 522120 Employee Accruing Fringe 3,738 3,600 5,651 7,032 10,687 12,000 - 522100 PERS-Employee 9,993 11,652 14,615 15,297 15,300 15,892 - 522300 PST-Part-time 3.75% - 1,050 51 - - - - 523100 FICA-Medicare 1,600 2,268 2,503 2,556 3,169 3,292 - 524300 Medical Allowance - 3,600 3,501 - - - - Total: $ 27,047 $ 35,646 $ 36,991 $ 39,570 $ 41 ,388 $ 44,600 $ - SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 3,228 2,559 5,041 - - - - 531020 Computer Supplies - - - - - 2,500 - 531050 Bank Charges & Fees 1,575 2,757 4,861 - - - - 531060 Noticing & Publication - 370 - - - - - 531080 Postage 625 384 635 - - - - 531090 Printing & Reproduction 1,876 4,534 1,267 - - - - 531140 Publications & Subscriptions 272 165 531 2,000 1,800 1,000 - Subtotal: $ 7,576 $ 10,769 $ 12,335 $ 2,000 $ 1,800 $ 3,500 $ - Page BillLDING INSPECTION Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel 68 811 1,243 1,000 500 1,000 - 532020 Employee DevelopmentlTraining - - 808 1,000 500 800 - 532040 Memberships 400 695 705 700 250 500 - Subtotal: $ 468 $ 1,506 $ 2,756 $ 2,700 $ 1,250 $ 2,300 $ - CONTRACTUAL SERVICES 533010 Contractual (Outside Plan Check 02) 9,147 55,207 40,000 40,000 33,000 - 533200 Systemsrrechnical Support (GIS/PTWin) 1,114 2,034 5,000 - - - Subtotal: $ - $ 10,261 $ 57,241 $ 45,000 $ 40,000 $ 33,000 $ - INTERGOVERNMENT, AGENCY & JPA new County Mapping Project (Marin Map) - 10,000 10,000 10,000 9,000 - Subtotal: $ - $ - $ 10,000 $ 10,000 $ 10,000 $ 9,000 $ - EQ SUPPLIES & MAINTENANCE '..' 536020 Equipment Maintenance 21 766 2,623 2,000 1,600 2,100 - 536025 System License & Maintenance - - - - - 300 - 536050 Fuel & Oil 1,357 - 1 ,451 1 ,401 1,300 1,575 1,600 - 536250 Vehicle Maintenance 1,088 586 1,156 1,000 500 1,000 - Subtotal: $ 2,466 $ 2,803 $ 5,180 $ 4,300 $ 3,675 $ 5,000 $ - UTILITY & COMMUNICATION 537300 Telecommunication 6,629 6,106 4,861 - - - - Subtotal: $ 6,629 $ 6,106 $ 4,861 $ - $ - $ - $ - SPECIAL DEPT. ADMINISTRATIVE 538020 Emergency & Disaster Planning Eq - - - - - - - 538240 Records Management (fiche, storage) 26,516 3,971 1,087 10,000 10,000 10,000 - Subtotal: $ 26,516 $ 3,971 $ 1,087 $ 10,000 $ 10,000 $ 10,000 $ - 5 Page 16 TOTAL DEPARTMENT $ 230,358 $ 279,607 $ 351,381 $ 377,244 8,600 8,600 $ 368,657 8,600 8,600 $ $ 374,555 8,600 8,600 $ $ ~55901 0 CAPITAL OUTLAY ALLOWANCE Depreciation Allowance Total: $ 8,600 8,600 $ 8,600 8,600 $ 8,600 8,600 $ $ Total Supplies & Services $ 44,982 $ 37,842 $ 99,067 $ 02,560 $ 92,095 $ 92,327 $ 539010 539020 new ALLOCATED COSTS Insurance-Liability Insurance-Workers' Compensation Insurance-Liability Employers Town Hall Facility Subtotal $ - ,327 338 989 $ 2,426 389 2,Q37 $ - 5,607 720 4,~87 $ - 23,310 28,560 750 4,500 $ 20,145 25,370 725 4,~00 $ - 24,000 29,527 851 4,676 $ 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description BUILDING INSPECTION STAFFING LEVEL None TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Department Supplies & Expenses Conferences & Memberships Contractual Services 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES EXPENDITURES OBJECT SUMMARY PLANNING & DESIGN REVIEW 1999/00 2000/01 2001/02 2002103 2003/04 Actual Actual Actual Adopted Anticip~ Planned Adopted - - $ 2,086 $ 1,000 $ 2,293 $ 2,500 $ 3,300 $ 3,300 $ $ - $ - $ - $ - $ - $ - $ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 2,086 $ 1,000 $ 2,293 $ 2,500 $ 3,300 $ 3,300 $ - . . ,. - -~ Page 17 Acct No. Account Description SALARY 517100 Vacation Leave 517200 Sick Leave Total: TOTAL DEPARTMENT PLANNING & DESIGN REVIEW 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - 2,086 3,600 2,293 2,500 3,300 3,300 - - - - - $ 2,086 $ 1,000 $ 2,293 $ 2,500 $ 3,300 $ 3,300 $ $ 2,086 $ 1,000 $ 2,293 $ 2,500 $ 3,300 $ 3,300 $ Page 18 This division captures the costs associated with operating the police facility which also serves as the Peninsula's primary emergency operation center. All costs related to that activity are reflected here. Police/EOC Facilit This division is comprised of all operations of the Police Department. training, investigations, patrol and parking enforcement. It includes administration, personnel & Police Services The total proposed appropriation for the Police Department is $2,186,094 with approximatley $1.98 million from the General Fund. Staffing is comprised of 15 sworn personnel and 3,5 FTE civilian personnel The Police Department provides a comprehensive system of law enforcement services including, patrol, traffic and parking enforcement, criminal and non-criminal investigations for the purpose of ensuring the safety of the community. The Department coordinates with other Town Departments, government agencies and the community in developing and implementing school safety, traffic circulation, and emergency planning programs p p olice/EOC Facility olice Services POLICE Total Division Funding Police/EOC Facilit General Fund Total Facility Police Services General Fund DEPARTMENT FUNDING DIVISION FUNDING Total Deeartment GeneralFund Employee Compensated Leave Reserve Police COPS/SLESF Fund Police Asset Forfeiture Fund Employee Compensated Leave Police COPS/SLESF Fund Police Asset Forfeiture Fund Total Police Services Funding COMBINING SUMMARY TOTALS 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted 1,579,172 1,718,460 1,812,146 1,910,752 1,813,716 1,985,717 15,147 47,345 34,563 11 ,500 6,000 11 ,500 17,446 113,072 92,572 139,859 186,960 188,877 3,288 - - - - - $ 1,615,053 $ 1,878,877 $ 1,939,281 $ 2,062,111 $ 2,006,676 $ 2,186,094 $ 1,554,300 1,679,882 1,772,124 1,876,152 1,773,961 1,944,487 15,147 47,345 34,563 11,500 6,000 11 ,500 17,446 113,072 92,572 139,859 186,960 188,877 3,288 - - - - - $ 1,590,181 $ 1,840,299 $ 1,899,259 $ 2,027,511 $ 1,966,921 $ 2,144,864 $ 24,872 38,578 40,022 34,600 39,755 41,230 $ 24,872 $ 38,578 $ 40,022 $ 34,600 $ 39,755 $ 41,230 $ $ 1,615,053 $ 1,878,877 $ 1,939,281 $ 2,062,111 $ 2,006,676 $ 2,186,094 $ Page-2 Police Services 98.1% Page-3 Police Facility/EOC 1.9% Police Department Division Budgets for 2003/04 Employee Compensated Leave Reserve 0.6% Police COPS/SLESF Fund 6,8% General Fund 92.7% Police Department Funding Sources for 2003/04 COMBINING SUMMARY TOTALS Page-4 TOTAL FUNDING General Fund Employee Compensated Leave Reserve Police COPS/SLESF Fund Forfeiture Fund Police Asset $ 1,615,053 ,579,172 15,147 7,446 3,288 $ 1,878,877 ,718,460 47,345 113.072 $ 1,939,281 ,812,146 34,563 92,572 $ 2,062,111 ,910,752 11 ,500 139,859 $ 2,006,676 ,813,716 6,000 86,960 $ 2,186,094 .985,717 11,500 188,877 $ SOURCE OF FUNDING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ 1,615,053 60,155 383,083 10,300 75,000 $ $ $ $ $ $ 1,878,877 - 114,092 533,656 92,502 75,000 ,335 $ $ $ $ $ $ 1,939,281 nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs - 161,460 72,734 42,211 560 - 154,597 94,621 44,437 - 177,982 110,910 41 ,525 7,648 121,412 505,526 39,086 75.000 $ $ $ $ $ $ 2,062,111 520,650 7,500 75,000 $ $ $ $ $ $ 2,006,676 - 03,230 519,300 10,925 75,000 $ $ $ $ $ $ 2,186,094 - 199,900 97,800 41 ,1 00 500 98,050 - 208,445 97,200 40,175 - 222,370 94,600 43,100 500 112,409 560,579 5,000 75,000 $ $ $ $ $ $ Department Supplies & Expenses Conferences & Memberships Contractual Services 27,728 16,599 ,636 33,753 19,257 72,899 27,391 .15,203 3,455 30,700 21,600 31,000 25,275 10,800 34,175 25,200 19,400 43,000 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ 970,277 176,393 $ $ ,019,068 157,316 $ $ 123,071 196,598 $ $ 192,057 266,904 $ $ ,171,852 229,599 $ $ ,284,244 261,271 $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticieated 2003/04 Planned Adopted OBJECT SUMMARY COMBINING SUMMARY TOTALS OBJECT SUMMARY STAFFING LEVEL Chief Lieutenant Sergeant Investigator Patrol Officers Community Service Officers Public Safety Clerk Secretary TOTAL STAFFING COMBINING SUMMARY TOTALS - 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1,00 3.00 4.00 4.00 4.00 4.00 4,00 - 1.00 - 1.00 1.00 1.00 9.00 8.00 7.00 8.00 8.00 8,00 1.40 1.40 1.40 1.40 1.40 1.50 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 17.40 18.40 16.40 18.40 18.40 18.50 Page-5 4 5 6 7 1 2 3 STAFFING LEVEL Positions TOTAL STAFFING Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES OBJECT SUMMARY EXPENDITURES TOTAL EXPENDITURES nsurances ntergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Department Supplies & Expenses Conferences & Memberships Contractual Services POLICE SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted $ 955,130 $ 971,723 $ 1,075,246 $ 1,135,248 $ 1,078,552 $ 1,192,303 $ $ 176,393 $ 157,316 $ 193,438 $ 258,754 $ 216,744 $ 244,465 $ 27,656 33,661 26,512 23,900 23,275 23,200 16,599 15,522 15,203 19,600 10,800 17,900 1,636 60,764 1,715 1,000 175 - - - - - - - 154,312 154,597 159,388 160,900 169,165 183,090 59,878 71,682 73,331 79,700 74,525 70,750 27,264 26,445 24,146 25,000 24,125 27,000 560 - 6,733 - - - 59,275 113,172 121,412 97,050 101,600 110,779 $ 347,180 $ 475,843 $ 428,440 $ 407,150 $ 403,665 $ 432,719 $ $ 597 $ - $ - $ - $ - $ - $ $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 1,554,300 $ 1,679,882 $ 1,772,124 $ 1,876,152 $ 1,773,961 $ 1,944,487 $ - - - - 17.40 18.40 16.40 18.40 18.40 18,50 17.40 18.40 16.40 18.40 18.40 18.50 Page-6 521100 522120 522100 522200 522300 523100 524300 525300 PST-Parttime FICA-Medicare Medical Allowance (CSO) Tuition Reimibursement Total: $ - 176,393 (3,75%) Employee Accruing Fringe PERS-Employee (9% Sworn, 7% PERS-Town Misc.) 70,972 16,709 72,849 1,274 1,125 11,364 2,100 $ Page-? - 157,316 - 1,118 11 ,762 2,492 $ - 1,283 13,542 2,760 673 193,438 $ 1 258,754 - 456 3,776 2,640 0,000 $ - 400 15,639 850 4,500 216,744 $ 1 244,465 - 600 7,288 3,600 0,000 $ 10,116 72,879 78,359 12,451 84,370 126,240 12,000 93,642 95,000 12,000 88.355 06,000 9,600 97,377 EMPLOYEE BENEFITS Medical & Insurance 58,949 513100 513300 513400 513500 513600 513700 513800 513900 515100 new 516100 516200 516300 516400 516500 516600 ) 518100 - 955,130 Logevity Pay Casual Temporary H Total: $ $ - 971.723 $ 7,710 075,246 $ - 1.135,248 $ - 078,552 $ - 1.192,303 $ re Holiday Pay Special Pay Uniform Maintenance Allowance (MOU) - 6,900 Lieutenant Sergeants (4) Patrol Officer (8 Secretary Public Safety Clerk Community Service Officers Officer Trainee Overtime Overtime (Special Services) Corporal Pay Education Incentive Pa)' 809 6.708 - 1,846 13,317 25,797 1,145 5,867 - 13,618 24,983 2,021 5,006 - 11,989 29,992 - 12,780 32,736 1,500 - 16,500 26,000 1,200 34 363 1,500 (1 5 FTE) - 63,007 - 112,053 38,688 49,310 121 81,717 - 50,000 10,000 - 56,000 5,000 - 15,000 - 50,000 10,000 34,421 22,102 74,177 238,885 339,994 41 .790 35,106 42,816 78,564 242,799 315,020 42,792 71 140 246,921 381,897 44,730 109,196 78,700 269,916 439,464 45,408 41 ,700 43,848 109,196 78,700 250,000 405,000 45,408 41 ,700 43,848 53,000 43,600 281,748 462,792 45,500 78,700 SALARY Police Chief 92,277 1999/00 Actual 56,960 2000/01 Actual 104,004 2001/02 Actual 2002/03 Adopted Anticipated 109,200 2003/04 Planned Adopted Acct No. Account Description POLICE SERVICES Page-8 SystemsfTechnical Support Contract-Chief Administration Subtotal $ - 1,636 $ 56,400 60,764 $ - 1,715 $ - 1,000 $ - 175 $ $ 533010 533040 533200 533300 138 498 974 25 3,365 867 848 - 1,000 CONTRACTUAL SERVICES Contractual Services Debt Collection Services 175 532010 532040 532060 532070 532090 CONFERENCES & MEMBERSHIPS Conferences, Meetings & Travel Memberships POST-Reimbursed Training POST-Non Reimbursed Training Special Meal Allowance (MOU) Subtotal: $ 2,445 1,090 9,679 2,293 1,092 16,599 $ 544 965 7,502 6,107 404 15,522 $ 2,887 1,300 6,695 3,961 360 15,203 $ 3,200 1,000 10,000 5,000 400 19,600 $ 2,500 1,500 2,500 4,000 300 10,800 $ 2,500 1,500 9,000 4,500 400 17,900 $ 531010 531020 531030 531040 531050 531060 531080 531090 531110 531120 531121 531140 531160 531990 Department Expenses Subtotal: Postage Printing & Reproduction Range & Weapons Recruiting & Investigation Special Investigation Publications & Subscriptions Evidence - Photo, Film & Video Supplies dentification Supplies Bank Charges & Fees Noticing & Publication DEPARTMENT SUPPLIES & EXPENSES Office & Copier Supplies Computer Supplies Films & Videos - 984 85 253 1,937 4,067 2,672 3,665 369 1,348 1 ,463 39 27,656 $ $ - 33,661 8,657 2,117 6,220 390 790 335 155 695 1,005 3,974 1,187 5,128 1,508 879 1,395 $ - 26,512 - 206 1 ,443 3,374 398 9,528 46 2,126 1,741 $ - 23,900 . 900 1,200 2,500 2,000 1,500 2,000 1,000 1,500 $ - 23,275 - 1,800 3,000 2,300 2,850 1.375 850 725 $ - 23,200 - 900 750 - 1,500 3,000 1,750 1,500 $ 6,658 697 54 241 8,000 1,500 800 1,000 9,775 500 100 9,100 3,700 500 500 SUPPLIES & SERVICES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description POLICE SERVICES Page-9 ------ POLICE SERVICES Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted INTERGOVERNMENT, AGENCY & JPA 535050 MERA Radio Acquisition JPA (COPS) 7,148 7,148 - - - - - 535060 Emergency Management Planning JPA 2,820 2,820 2,820 3,000 2,825 3,000 - 535080 Marin County Jail Booking 12,254 5,850 5,775 8,000 11,525 9,000 - 535090 Marin County Major Crimes Task Force 25,574 26,713 27,014 27,100 27,015 38,125 - 535130 Southern Marin Dispatch JPA - - 4,744 4,800 4,800 3,800 - 535131 Marin County Dispatch 104,961 112,066 116,462 118,000 123,000 126,565 - 535170 Marin County DA-MDIT Program 1,555 - 2,573 - - 2,600 - Subtotal: $ 154,312 $ 154,597 $ 159,388 $ 160,900 $ 169,165 $ 183,090 $ - , EQ SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 2,138 3,917 4,516 5,000 4,850 5,000 - 536050 Fuel & Oil 21,343 22,373 21,597 20,000 25,000 19,000 - 536120 Radar Maintenance 353 2,907 848 1,200 100 750 - 536130 Radio Maintenance 6,108 5,298 5,465 5,000 4,750 5,000 - 536210 Safety Equipment 5,389 3,917 5,449 5,000 4,400 10,000 - 536220 Uniform Maintenance - - 2,630 5,000 4,850 5,000 - 536230 Uniform Purchase/Replacement 4,672 8,768 10,127 13,000 10,775 6,000 - 536240 Vehicle Supplies 349 267 413 1,000 200 500 - 536250 Vehicle Maintenance 18,776 24,011 22,231 24,000 19,100 19,000 - 536270 Safety Equipment (MOU) 750 224 55 500 500 500 - Subtotal: $ 59,878 $ 71,682 $ 73,331 $ 79,700 $ 74,525 $ 70,750 $ - UTILITY & COMMUNICATION 537300 Telecommunication 27,264 26,445 24,146 25,000 24,125 27,000 - Subtotal: $ 27,264 $ 26,445 $ 24,146 $ 25,000 $ 24,125 $ 27,000 $ - Page-10 TOTAL DEPARTMENT CAPITAL OUTLAY ALLOWANCE Depreciation Allowance Total: $ 1,554,300 $ 1,679,882 $ 1,772,124 $ 1,876,152 $ 1,773,961 $ 1,944,487 $ 559010 $ 75,000 75,000 $ 75,000 75,000 $ 75,000 75,000 $ 75,000 75,000 $ 75,000 75,000 $ 75,000 75,000 $ 541010 543030 CAPITAL OUTLAY.EQUIPMENT Vehicle Setup (sib Capital Eq Fund) Office Equipment (sib Capital Eq Fund) Total $ 512 85 597 $ $ $ $ $ $ 539010 539020 539110 Total Supplies & Services: ALLOCATED COSTS Insurance-Liability Insurance-Workers' Compensation MERA Radio Acq JPA (to COPS Fund) Subtotal $ $ 347 27,071 39,352 (7,148) 59,275 180 $ $ 475,843 32,154 81,018 113,172 $ $ 428,440 34,916 86,496 121,412 $ $ 407 - 97,050 35,650 61,400 150 $ $ 403,665 - 101,600 35,250 66,350 $ $ 432,719 - 110,779 41 ,234 69,544 $ $ 538020 new SPECIAL DEPT. ADMINISTRATIVE Emergency & Disaster Planning Eq Special Event Coverage (cost recovery) Subtotal: $ 560 560 $ $ 96 6,637 6,733 $ $ $ $ Acct No. Account Description POLICE SERVICES - - 1999/00 2000/01 2001/02 Actual Actual Actual 2002/03 Adopted Antici~ated 2003/04 Planned Adopted 4 5 6 7 STAFFING LEVEL Positions TOTAL STAFFING Contractual Services Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES TOTAL EXPENDITURES Department Supplies & Expenses Conferences & Memberships 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES EXPENDITURES OBJECT SUMMARY POLICE SERVICES/COPS 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - $ - $ - $ 13,262 $ 45,309 $ 87,300 $ 80,441 $ $ - $ - $ 3,160 $ 8,150 $ 12,855 $ 16,806 $ - - 879 6,800 2,000 2,000 - 3,735 - 2,000 - 1,500 - 12,135 1,740 30,000 34,000 43,000 - - - - - - 7,148 - 18,594 39,000 39,280 39,280 - - 14,651 500 - 250 3,883 4,700 1,200 600 600 600 - - - - - - - - - - - - $ 11 ,031 $ 20,570 $ 37,064 $ 78,900 $ 75,880 $ 86,630 $ $ 6,415 $ 92,502 $ 39,086 $ 7,500 $ 10,925 $ 5,000 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 17 ,446 $ 113,072 $ 92,572 $ 139,859 $ 186,960 $ 188,877 $ - - - - 1.00 1.00 1.00 - 1.00 1.00 1.00 Page-11 Page-12 - -- - POLICE SERVICES/COPS Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 511450 IT Coordinator - - 677 - - - - 513510 Investigator . - - 11,700 42,084 71,200 73,956 - 515100 Overtime - - - - 9,350 - - 515200 Overtime (Special Services) - - - - 1 ,400 - - 516200 Education Incentive Pay - - - 1,285 2,225 2,220 - 516300 Holiday Pay - - 885 1,940 3,125 3,365 - 516600 Longevity Pay 900 Total: $ - $ - $ 13,262 $. 45,309 $ 87,300 $ 80,441 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance - - 1,754 3,850 3,500 7,200 - 522120 Employee Accruing Fringe - - 35 700 1,200 1,200 - 522100 PERS-Employee (9%, 7%) - - 1,179 3,000 6,890 7,240 - 522200 PERS-Town - - - - - - - 523100 FICA-Medicare - - 192 600 1,266 1,166 - Total: $ - $ - $ 3,160 $ 8,150 $ 12,855 $ 16,806 $ - SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531020 Computer Supplies - - 879 6,800 2,000 2,000 . - 531110 Range & Weapons - - - - - - - Subtotal: $ . $ - $ 879 $ 6,800 $ 2,000 $ 2,000 $ . CONFERENCES & MEMBERSHIPS 532020 Employee Development - 3,735 - 2,000 - 1,500 . Subtotal: $ . $ 3,735 $ - $ 2,000 $ - $ 1,500 $ . CONTRACTUAL SERVICES 533200 Systems/Technical Support - 12,135 1,740 30,000 34,000 33,000 - new Records Management System (Tech) 10,000 Subtotal: $ - $ 12,135 $ 1,740 $ 30,000 $ 34,000 $ 43,000 $ - Page-13 541010 - 543040 - 543050 544010 - 545100 546020 - 546030 TOTAL DEPARTMENT CAPITAL OUTLAY .EQUIPMENT Vehicle Setup (s/b Capital Eq Fund) Office Equipment Video/Camera Equipment Computer & Peripheral Equipment Police Weapons Radio Equipment Telecommunications Eguipment Total $ $ 17,446 - 6,415 - 6,415 $ $ 113,072 47,260 33,127 361 ,653 92,502 ,733 838 6,530 $ $ 92,572 ,348 2,723 2,240 15,140 4,166 3,469 39,086 $ $ 139,859 - 7,500 - 2,500 5,000 $ $ 186,960 - 10,925 3 00 200 7,625 $ $ 188,877 - 5,000 - ,500 2,000 000 500 $ $ 537300 Total Supplies & Services UTILITY & COMMUNICATION Telecommunication Subtotal $ $ 11,031 3,883 3,883 $ $ 20,570 4,700 4,700 $ $ 37,064 ,200 1,200 $ $ 78,900 600 600 $ $ 75,880 600 600 $ $ 86,630 600 600 $ $ 536230 - 536025 EQ SUPPLIES & MAINTENANCE Uniform Purchase/Replacement System License & Maintenance Subtotal: $ $ $ 2,496 12,155 14,651 $ 500 500 $ $ - 250 250 $ 535050 INTERGOVERNMENT, AGENCY & JPA MERA Radio Acquisition JPA (COPS} Subtotal $ 7,148 7,148 $ $ 8,594 18,594 $ 39,000 39,000 $ 39,280 39,280 $ 39,280 39,280 $ 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted AnticiEated 2003/04 Planned Adopted Acct No. Account Description POLICE SERVICES/COPS OBJECT SUMMARY EXPENDITURES 1 SALARY& WAGES 2 EMPLOYEE BENEFITS 3 SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships ~Contractual Services Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services 4 CAPITAL OUTLAY EXPENSE 5 CAPITAL OUTLAY ALLOWANCE 6 CAPITAL PROJECT EXPENSES 7 DEBT SERVICE EXPENSES TOTAL EXPENDITURES STAFFING LEVEL Positions TOTAL STAFFING POLICE FACILITY/EOC 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - . - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ 72 92 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,856 22,939 22,928 17,600 22,675 23,600 11,064 13,292 16,179 15,500 15,450 15,500 - - 915 500 - 500 880 920 - 1,000 1,630 1,630 $ 24,872 $ 37,243 $ 40,022 $ 34,600 $ 39,755 $ 41 ,230 $ $ $ $ $ $ J $ $ - - - - - - $ - $ - $ - $ - $ - $ - $ $ - $ 1,335 $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 24,872 $ 38,578 $ 40,022 $ 34,600 $ 39,755 $ 41,230 $ - . Page-14 Page-15 POLICE FACILITYIEOC Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 72 92 - - - - - Subtotal: $ 72 $ 92 $ . $ . $ - $ - $ . EQ SUPPLIES & MAINTENANCE 536010 Operating Supplies - 80 - - - - - 536010 Equipment Maintenance 736 4,408 3,056 2,000 4,000 2,000 - 536010 Building/Facility Supplies 5,888 3,619 5,507 3,000 4,800 4,000 - 536050 Fuel & Oil (Generator) - - - - - 2,000 - 536060 Inspection & Testing (Generator) - - - - - 2,000 - 536070 Janitorial Services 5,796 11,301 10,699 11,000 12,300 11 ,500 - 536080 Landscape Grounds Materials 51 996 - - - - - 536100 Pest Control 300 250 325 600 300 600 - 536280 Special Maintenance 85 2,285 3,341 1,000 1,275 1,500 - Subtotal: $ 12,856 $ 22,939 $ 22,928 $ 17,600 $ 22,675 $ 23,600 $ . UTILITY & COMMUNICATION 537100 Energy-PG&E 9,351 12,978 15,868 15,000 15,200 15,200 - 537200 Water-MMWD 1,713 314 311 500 250 300 - Subtotal: $ 11,064 $ 13,292 $ 16,179 $ 15,500 $ 15,450 $ 15,500 $ - SPECIAL DEPT. ADMINISTRATIVE 538020 Emergency & Disaster Planning - - 915 500 - 500 - Subtotal: $ - $ - $ 915 $ 500 $ . $ 500 $ - 561140 TOTAL DEPARTMENT CAPITAL PROJECT EXPENSES Facility Alteration & Improvement Total 539040 Acct No. POLICE FACILITY/EOC 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - - - - 880 920 - 1,000 1,630 1,630 - - - - $ 880 $ 920 $ - $ 1,000 $ 1,630 $ 1,630 $ $ 24,872 $ 37,243 $ 40,022 $ 34,600 $ 39,755 $ 41,230 $ - 1,335 $ - - - - $ . $ 1,335 $ . $ . $ . $ . $ $ 24,872 $ 38,578 $ 40,022 $ 34,600 $ 39,755 $ 41,230 $ Page-16 Total Supplies & Services: ALLOCATED COSTS nsurance-Propertt Subtotal Account Description STAFFING LEVEL None TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES 1 2 3 Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES OBJECT SUMMARY POLICE SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - $ 15,147 $ 47,345 $ 34,563 $ 11 ,500 $ 6,000 $ 11 ,500 $ $ - $ - $ - $ - $ - $ - $ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - $ - $ - $ - $ - $ - $ - $ $ - c $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 15,147 $ 47,345 $ 34,563 $ 11.500 $ 6,000 $ 11.500 $ - . Page-17 EXPENDITURES Department Supplies & Expenses Conferences & Memberships Contractual Services nsurances Acct No. Account Description SALARY 517100 Vacation Leave 517200 Sick Leave Total: TOTAL DEPARTMENT POLICE SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - - - - - 7,569 23,323 12,136 9,000 6,000 9,000 7,578 24,022 22,427 2,500 - 2,500 - $ 15,147 $ 47,345 $ 34,563 $ 11,500 $ 6,000 $ 11,500 $ $ 15,147 $ 47,345 $ 34,563 $ 11,500 $ 6,000 $ 11.500 $ Page-18 OBJECT SUMMARY EXPENDITURES 1 SALARY & WAGES 2 EMPLOYEE BENEFITS 3 SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services 4 CAPITAL OUTLAY EXPENSE 5 CAPITAL OUTLAY ALLOWANCE 6 CAPITAL PROJECT EXPENSES 7 DEBT SERVICE EXPENSES TOTAL EXPENDITURES STAFFING LEVEL Positions TOTAL STAFFING POLICE SERVICES - 1999/00 2000/01 2001102 2002/03 2003/04 Actual Actual Actual Adopted _Anticipated Planned .!-dopted - - $ - $ - $ $ $ $ $ $ - $ - $ $ $ $ $ - - - - - - - - - - - - - - - - - - $ - $ - $ $ $ $ $ $ 3,288 $ - $ $ $ $ $ $ - $ - $ $ $ $ $ $ - $ - $ $ $ $ $ $ - $ - $ $ $ $ $ $ 3,288 $ . $ $ $ $ $ - . Page-19 Acct No. ~ Account Description CAPITAL OUTLAY EQUIPMENT - 544010 Computer & Peripheral Equipment Total: TOTAL DEPARTMENT POLICE SERVICES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted _Anticipated Planned Adopted - - - - - 3,288 - - $ 3,288 $ - $ $ $ $ $ $ 3,288 $ . $ $ $ $ $ Page-20 This division maintains the Town's ten parks as well as the multi-use path and the landscape medians within Tiburon Boulevard Parks Maintenance This division provides direct maintenance to This division also performs preventive maintenance on the Town's sidewalks and 32 centerline miles of streets and the Town's storm drainage systems roads Street This division oversees the entire public works operation and provides design services for Town improvement projects. This division is also responsible for identifying, securing and administering capital grants Maintenance Administration & En The total proposed appropriation for Public Works is $1,054,819, primarily from the General Fund. The Department operates with 8.5 FTE employees. Streets Resurfacing and Drainage Improvement projects are authorized in the Capital Improvement Program budget, and are not a cost to the Public Works Department budget The Public Works Department is responsible for the construction, maintenance and oversight of the Town's infrastructure and public facilities, including streets and roads, sidewalks, storm drains, park lands, open space lands, street light and signal light system, and Town easements and rights-of-way. Street & Signal Light System Corporation Yard Streets Maintenance Parks Maintenance Administration & Engineering PUBLIC WORKS & Si stem The Town's street lights and street signals are operated through a Joint Powers Authority comprised of each Marin County town and city. Operational costs for the Town's 295 street lights and street signals can be found The Corporation Yard is the Town's garage and workshop and improvement needs are stored. oration Yard Here. all of the Town's Infrastracture maintenance Total Division Fundin Corporation Yard General Fund Total Corporation Yard Street & S General Fund Total Street & Signal Light Parks Maintenance General Total Streets Maintenance General Fund Total Streets Maintenance Administration & En General Fund Employee Compensated Leave Total Administration & Engineering DEPARTMENT FUNDING DIVISION FUNDING Total Department Fundin General Fund Employee Compensated Leave Reserve Fund Parks Maintenance ht Maintenance Maintenance ALL FUNDING SOURCES 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - 770,374 869,895 992,896 1,049,152 1,019,833 1,047,819 1,774 - - 2,500 3,000 7,000 - $ 772,148 $ 869,895 $ 992,896 $ 1,051,652 $ 1,022,833 $ 1,054,819 $ 91,564 124,605 234,870 261,776 249,221 264,606 1,774 - - 2,500 3,000 7,000 $ 93,338 $ 124,605 $ 234,870 $ 264,276 $ 252,221 $ 271,606 $ 394,210 433,429 413,585 365,287 366,552 384,941 $ 394,210 $ 433,429 $ 413,585 $ 365,287 $ 366,552 $ 384,941 $ 206,010 229,707 266,783 295,489 278,550 285,772 $ 206,010 $ 229,707 $ 266,783 $ 295,489 $ 278,550 $ 285,772 $ 48,526 33,670 41,502 44,900 39,500 41 ,400 $ 48,526 $ 33,670 $ 41,502 $ 44,900 $ 39,500 $ 41 ,400 $ 30,064 48,484 36,156 81,700 86,010 71,100 $ 30,064 $ 48,484 $ 36,156 $ 81,700 $ 86,010 $ 71,100 $ - $ 772,148 $ 869,895 $ 992,896 $ 1,051,652 $ 1,022,833 $ 1,054,819 $ Page-3 Page-4 p Streets Maintenance 36.5% Street & Signal Light System 3.9% Corporation Yard 6.7% Administration & Engineering 25.7% mprovement Program budget, allocated to the Gas Tax or Street Engineering costs associated with streets resurfacing are reflected in the Capital and are typica'lIy mpact funds. Public Works Division Budgets for 2003/04 General Fund 99.3% Employee Compensated Leave Reserve 0.7% The Public by the General Fund Public Works Funding Sources for 2003/04 Works Department is primarily funded ALL FUNDING SOURCES Page-5 TOTAL FUNDING General Fund Employee Compensated Leave Reserve $ 772,148 770,374 ,774 $ 869,895 869.895 $ 992,896 992,896 $ 1,051,652 ,049,152 2,500 $ ,022,833 ,019,833 3,000 $ 1,054,819 047,819 7.000 $ SOURCE OF FUNDING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ 772,148 35,999 377,093 13,690 30,200 2,040 $ $ $ $ $ $ 869,895 442,946 1,858 30,200 17.558 $ $ $ $ $ $ Contractual Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs - 23,080 159,639 63,079 770 24,434 168,016 69,777 4,131 49,356 992,896 - 50,815 65.464 73,399 1,778 71,327 408,549 1,939 33.075 $ $ $ $ $ $ 1,051,652 - 75,270 431,090 2,400 32,500 2.500 $ $ $ $ $ $ 1,022,833 - 73 ,960 404,680 2,400 32,500 3.000 $ $ $ $ $ $ 1,054,819 - 82,991 411,011 2,400 32,500 2.000 $ $ $ $ $ $ - 64,620 182,800 74.200 - 65,020 70,550 69,950 - 68,220 50,800 77,400 Department Supplies & Expenses Conferences & Memberships Services - 2,556 585 91,385 - 4,977 591 121,664 - 2,796 1,608 41,362 - 3,200 3,100 27,900 - 1.800 2,800 20,600 - 3,500 3,100 25,000 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ $ 295,234 53,891 $ $ $ 322,237 55,096 $ $ $ 462,799 86,534 $ $ $ 483,996 99,166 $ $ $ 487,305 92,948 $ $ $ 507,564 99,344 $ $ $ EXPENDITURES OBJECT SUMMARY 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted ALL DIVISIONS OBJECT SUMMARY STAFFING LEVEL Public Works Director/ Town Engineer Administrative Aide (50%) Deputy Director of Public Works Superintendent Assistant Superintendent Foreman Maintenance Worker Maintenance Worker TOTAL STAFFING ALL DIVISIONS - 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopt~ Anticipated Planned Adopted - - 1.00 1.00 1.00 1.00 - - 0.50 0.50 0.50 0.50 - - - - - 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 3.00 3.00 3.00 3.00 6.00 7.00 8.50 8.50 8.50 8.50 Page-6 STAFFING LEVEL Positions TOTAL STAFFING page-? .50 1.50 .50 1.50 50 50 .50 1.50 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL,OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES $ $ $ $ $ $ 91 564 $ $ $ $ $ $ 124,605 $ $ $ $ $ $ 234,870 - ,500 $ $ $ $ $ $ 261,776 - 8,520 105,840 500 $ $ $ $ $ $ 249,221 - 7,400 97,020 500 $ $ $ $ $ $ 264,606 - 20,543 111 ,563 ,500 $ $ $ $ $ $ 1 2 3 Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services nsurances - 91,564 - 631 441 24,605 10,497 00.740 - 2,726 306 179 91,385 2,484 36 121,013 33,065 50,815 2,083 1,248 19,500 64,620 ,000 2,200 12,000 65,020 300 2,300 ,200 2,400 19,000 68,220 200 $ $ $ $ $ $ 111 21 528 102 $ $ 126,912 27.524 $ $ 126,112 24,589 $ $ 126,912 24,631 $ $ EXPENDITURES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted OBJECT SUMMARY ADMINISTRATION & ENGINEERING Page-8 '''-:'..1 :" - !'t. , ..."..." _c ADMINISTRATION & ENGINEERING Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 514100 Public Works DirectorlTown Engineer - - 97,054 107,112 107,112 107,112 - 514800 Administrative Aide (50%) - - 14,474 19,800 19,000 19,800 - Total: $ - $ - $ 111 ,528 $ 126,912 $ 126,112 $ 126,912 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance - - 3,415 7,200 5,000 5,000 - 5221200 Employee Accruing Fringe - - 3,925 4,000 2,500 2,500 - 522100 PERS-Employee - - 6,794 7,500 7,498 . 7,498 - 522300 PST - Part time (3.75%) 608 744 713 743 - 523100 FICA-Medicare - - 1,733 1,840 1,829 1,840 - 524300 Medical Allowance - - 1,742 2,640 3,450 3,450 - 524100 Auto Allowance - - 2,885 3,600 3,600 3,600 - Total: $ - $ - $ 21,102 $ 27,524 $ 24,589 $ 24,631 $ - SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 11 - 1,176 - - - - 531020 Computer Supplies - - - - - 500 - 531060 Noticing & Publication - 102 305 500 200 300 - 531080 Postage - 66 339 - - - - 531090 Printing & Reproduction 168 410 115 - - - - 531120 Recruiting & Background - - 98 - - - - 531140 Publications & Subscriptions - 1,906 50 400 100 400 - 531140 Photo, Film & Video Supplies - - - 100 - - - Subtotal: $ 179 $ 2,484 $ 2,083 $ 1,000 $ 300 $ 1,200 $ - / CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel - 36 1,033 1,800 2,000 2,000 - 532040 Memberships - - 215 400 300 400 - Subtotal: $ - $ 36 1,248 2,200 2,300 2,400 - Page-9 ADMINISTRATION & ENGINEERING Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted CONTRACTUAL SERVICES 533060 Professional Consultants 7,616 22,273 26,412 7,500 - 5,000 - 533520 Contract - Town Engineer 83,769 71,090 6,653 - - - - 533700 Contract - Deputy Town Engineer - - - 12,000 12,000 14,000 - 533590 Contract - PW Director/Engineer - 27,650 - - - - - Subtotal: $ 91,385 $ 121,013 $ 33,065 $ 19,500 $ 12,000 $ 19,000 $ - INTERGOVERNMENT, AGENCY & JPA 535040 Congestion Management JPA - - 14,620 14,620 14,620 14,620 - 535050 MERA Radio Acquisition JPA - - - 12,700 12,700 12,700 - 535070 Hazardous Materials JPA - - 1,023 800 1,400 1 ,400 - 535120 Richardson Bay Regional Agency JPA - - 12,875 13,300 13,000 13,000 - 535140 Stormwater Runoff (MCSTOPP) JPA - - 22,297 23,200 23,300 26,500 - Subtotal: $ - $ - $ 50,815 $ 64,620 $ 6~,020 $ 68,220 $ - EQ SUPPLIES & MAINTENANCE 536025 System License & Maintenance - - - - - 200 - Subtotal: - - - - - 200 - UTILITY & COMMUNICATION 537300 Telecommunication - 631 2,726 - - - - Subtotal: $ - $ 631 $ 2,726 $ - $ - $ - $ - SPECIAL OEPT ADMINISTRATION 538240 Records Management - 441 306 - - - - Subtotal: $ - $ 441 $ 306 $ - $ - $ - $ - ALLOCATED COSTS 539010 Insurance-Liability - - 9,774 10,000 9,900 11,543 - 539020 Insurance-Workers' Compensation - - 723 750 750 - - Town Hall Facility - - - 7,770 6,750 9,000 - Subtotal: $ - $ - $ 10,497 $ 18,520 $ 1 7,400 $ 20,543 $ - ADMINISTRATION & ENGINEERING - Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Ado~ted - - Total Supplies & Services: ! 91,564 $ 124,605 $ 100,740 $ 105,840 $ 97,020 $ 111,563 $ CAPIT ALOUTLA Y ALLOWANCE - 559010 Depreciation Allowance 1,500 1,500 1,500 1,500 Total: $ - $ - $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ TOTAL DEPARTMENT $ 91,564 $ 124,605 $ 234,870 $ 261,776 $ 249,221 $ 264,606 $ Page-1 0 OBJECT SUMMARY EXPENDITURES 1 SALARY & WAGES 2 EMPLOYEE BENEFITS 3 SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services Insurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services 4 CAPITAL OUTLAY EXPENSE 5 CAPITAL OUTLAY ALLOWANCE 6 CAPITAL PROJECT EXPENSES 7 DEBT SERVICE EXPENSES TOTAL EXPENDITURES STAFFING LEVEL Positions TOTAL STAFFING STREETS MAINTENANCE 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anti~ Planned Adopted - - $ 197,731 $ 206,903 $ 217,414 $ 216,840 $ 217,160 $ 227,144 $ $ 34,885 $ 32,406 $ 36,166 $ 41,547 $ 39,842 $ 43,818 $ 1,258 2,244 713 1,200 1 ,400 1,300 85 - - - 200 300 - - - - - - - - - - - - 23,080 24,434 - - - - 80,549 101,864 89,156 63,800 67,050 68,100 11 ,398 10,158 6,173 8,000 7,250 7,000 770 3,690 1,472 - - - 18,454 25,730 35,849 33,900 33,650 37,279 $ 135,594 $ 168,120 $ 133,363 $ 106,900 $ 109,550 $ 113,979 $ $ - $ - $ - $ - $ - $ - $ $ 26,000 $ 26,000 $ 26,642 $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 394,210 $ 433,429 $ 413,585 $ 365,287 $ 366,552 $ 384,941 $ - - - - 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Page-11 532010 CONFERENCES & MEMBERSHIPS Conferences, Meetings & Travel Subtotal: $ 85 85 $ Page-12 $ $ $ 200 200 $ 300 300 $ 531010 - 531020 - 531060 531070 531090 531140 - 531160 DEPARTMENT SUPPLIES & EXPENSES Office & Copier Supplies Computer Supplies Noticing & Publication PermiUApplication Fees Printing & Reproduction Publications & Subscriptions Photo, Film & Video Supplies Subtotal: $ 858 315 21 64 258 $ 1,256 204 96 300 284 51 53 2,244 $ 631 48 34 713 $ - 100 1,200 900 200 $ - 100 1 ,400 800 500 $ 700 500 100 1.300 $ 521100 - 522120 522100 523100 SUPPLIES & SERVICES EMPLOYEE BENEFITS Medical & Insurance Employee Accruing Fringe PERS-Employee FICA-Medicare Total $ 14,492 4,735 12,843 2,815 34,885 $ 12,797 4,560 12,202 2,847 32,406 $ 12,971 5,800 14,320 3,075 36.166 $ 16,600 6,000 15,696 3,251 41,547 $ 15,500 6,000 15,194 3,147 39.842 $ 18,624 6,000 15,900 3,294 43,818 $ 514200 - 514300 514400 514500 514600 - 515100 518100 SALARY Deputy Director of Public Works Assistant Superintendent Foreman Maintenance Worker II Maintenance Worker I Overtime Casual Hire Total $ 8,200 197,731 55,219 5,193 50,009 41 ,432 36,984 694 $ 6,516 206,903 70,236 50,136 41 ,568 38,287 160 $ 75,073 52,102 43,204 40,158 1,677 5,200 217,414 $ 77,460 53,148 44,070 40,962 500 700 216,840 $ 78,180 53,148 44,070 40,962 700 100 217.160 $ 227 1 57,108 47,352 44.004 500 144 $ 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Ado2ted Anticipated 78 2003/04 Planned Adopted 80 Acct No. Account Description STREETS MAINTENANCE 538240 SPECIAL DEPT ADMINISTRATION Records Management Subtotal: $ 770 770 $ Page-13 3,690 3,690 $ 1,472 1,472 $ $ $ $ 537300 UTILITY & COMMUNICATION Telecommunication Subtotal: $ 11 11 398 398 $ 10 10 158 158 $ 6 6 173 173 $ 8,000 8,000 $ 7,250 7,250 $ 7,000 7,000 $ 536010 536020 536040 536050 536100 536130 536140 536150 536160 - 536180 - 536190 - 536210 - 536220 - 536230 536250 536270 536300 Fuel & Oi Pest Control Downtown Radio Maintenance Downtown Cleanup & Restrooms Small Tools & Implements Storm Drain & Culvert Maintenance Street Materials & Signs Street Painting Safety Equipment & Apparel Uniform Maintenance Service Uniform Purchase/Replacement Vehicle Maintenance Safety Equipment (MOU) Rental-Equipment Subtota $ - 5,275 10,712 13,468 1,102 2,104 2,577 11,455 1,016 411 80.549 - 11,559 1,500 230 3,080 $ - 5,405 10,101 13,777 2,047 4,187 1,008 16,468 1,072 119 101.864 - 2,600 - 12,663 1.500 $ - 13,405 1,050 1,273 89.156 - 6,341 14,001 10,490 2,268 3.366 18,461 1,354 33 12,462 1,500 92 3.060 $ - 63,800 - 600 - 2,000 1,500 100 2,800 6,000 0,000 0,000 2,000 2,800 500 $ 67,050 600 - 3,400 8,550 6,325 8,400 1,150 2,~50 - 14,075 1.600 $ 68 - 21,000 1,500 - 7,000 7,000 7,000 1,000 2.800 500 - 3,200 - 1 - 600 00 $ EQUIP, SUPPLIES & MAINTENANCE Operating Supplies Equipment Maintenance Construction Materials 15,253 807 28,234 2.683 13,500 2,000 19,125 975 15,000 1,500 NTERGOVERNMENT, AGENCY & JPA MERA Radio Acquisition JPA Hazardous Materials JPA Stormwater Runoff MCSTOPPP JPA Subtotal $ 20,779 23,080 $ 1,601 1,015 21,818 24,434 $ $ $ $ $ 535050 535070 535140 1,601 700 1999/00 Actual 2000/01 Actual 2001102 Actual 2002/03 Adopted Antici}lated 2003/04 Planned Adopted Acct No. Account Description STREETSNUUNTENANCE Acct No. r Account Description ALLOCATED COSTS 539010 Insurance-Liability 539020 Insurance-Workers' Compensation - Subtotal: Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE - 559010 Depreciation Allowance Total: TOTAL DEPARTMENT STREETS MAINTENANCE 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - 13,507 15,545 16,273 16,500 16,400 . 19,218 - 4,947 10,185 19,576 17,400 17 ,250 - 18,061 $ 18,454 $ 25,730 $ 35,849 $ 33,900 $ 33,650 $ 37,279 $ $ 135,594 $ 168,120 $ 133,363 $ 106,900 $ 109,550 $ 113,979 $ - 26,000 26,000 26,642 - - - '$ 26,000 $ 26,000 $ 26,642 $ - $ - $ - $ '$ 394,210 $ 433,429 $ 413,585 $ 365,287 $ 366,552 $ 384,941 '$ Page-14 STAFFING LEVEL Positions TOTAL STAFFING 4 5 6 7 TOTAL EXPENDITURES Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Department Supplies & Expenses Conferences & Memberships Contractual Services 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES EXPENDITURES OBJECT SUMMARY PARKS MAINTENANCE 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anti~ Planned Adopted - - . $ 95,729 $ 115,334 $ 133,857 $ 137,744 $ 141,033 $ 146,508 $ $ 19,006 $ 22,690 $ 29,266 $ 30,095 $ 28,517 $ 30,896 $ - 249 - - - 500 - 55 360 400 300 400 - 651 8,297 8,400 8,600 6,000 - - - - - - - - - - - - 33,519 23,021 23,295 54,800 37,600 30,300 36,231 40,179 41 ,794 41,500 40,000 46,500 - - - - - - 17,325 23,328 24,981 22,550 22,500 24,668 $ 87,075 $ 87,483 $ 98,727 $ 127,650 $ 109,000 $ 108,368 $ $ - $ - $ - $ - $ - $ - $ $ 4,200 $ 4,200 $ 4,933 $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ 206,010 $ 229,707 $ 266,783 $ 295,489 $ 278,550 $ 285,772 $ - - - - 2.00 3.00 3.00 3.00 3.00 3.00 2.00 3.00 3.00 3.00 3.00 3.00 Page-15 Page-16 '. Ktt12 .:L~~~~t::'v. -=""=" '",,",~ . -~'.."'~~, -....,-. ~~ '->~'~--."'~-'~'. PARKS MAINTENANCE Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted SALARY 514200 Superintendent 13,090 - - - - - - 514300 Assistant Superintendent 49,032 55,560 58,855 60,764 60,684 60,684 - 514600 Maintenance Worker I (2) 33,607 59,774 74,877 76,980 80,214 85,824 - 515100 Overtime - - 125 - 135 - - Total: $ 95,729 $ 115,334 $ 133,857 $ 137,744 $ 141,033 $ 146,508 $ - EMPLOYEE BENEFITS 521100 Medical & Insurance 9,637 10,799 15,658 17 ,256 14,000 17,316 - 522120 Employee Accruing Fringe 1 ,495 1,994 1,776 1,200 2,600 1,200 - 522100 PERS-Employee 6,463 8,073 9,779 9,642 9,872 1 0,256 - 523100 FICA-Medicare 1,411 1,824 2,053 1,997 2,045 2,124 - Total: $ 19,006 $ 22,690 $ 29,266 $ 30,095 $ 28,517 $ 30,896 $ - SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531020 Computer Supplies - - - - - 500 531070 Permit/Application Fees - 25 - - - - - 531120 Recruiting & Background - 224 - - - - - Subtotal: $ - $ 249 $ - $ - $ - $ 500 $ - CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel - 55 360 400 300 400 - Subtotal: $ - $ 55 $ 360 $ 400 $ 300 $ 400 $ - CONTRACTUAL SERVICES 533010 Contractual Services - 651 8,297 8,400 8,600 6,000 - Subtotal: $ - $ 651 $ 8,297 $ 8,400 $ 8,600 $ 6,000 $ - Page-17 PARKS MAINTENANCE Acct No. Account Description 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted EQUIP, SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 2,397 2,115 1,631 28,000 7,500 7,000 - 536025 System License & Maintenance - - - - - 200 - 536030 Building/Facility Supplies - - - - - - - 536040 Downtown - Clean Up/Restrooms - - - - - - - 536060 Inspection & Testing 1,287 644 3,850 1,600 - - - 536080 Landscape Grounds & Materials 9,961 11 ,219 11,050 12,000 12,200 11,000 - 536200 Tree Maintenance 16,868 5,205 2,935 10,000 13,500 10,000 - 536220 Uniform Maintenance Service 1,048 - 1,500 1,000 2,200 1,000 - 536250 Vehicle Maintenance - 782 104 . - - - - 536300 Rental-Equipment & Tools - 877 221 - - - - 536310 Rental-Facility (Portable Restroom) 1,958 2,179 2,004 2,200 2,200 1,100 - Subtotal: $ 33,519 $ 23,021 $ 23,295 $ 54,800 $ 37,600 $ 30,300 $ - UTILITY & COMMUNICATION 537100 Energy-PG&E 918 1,590 1,531 1,500 1,000 1,500 - 537200 Water-MMWD 26,052 31,608 29,835 30,000 33,000 35,000 - 537210 Water-RBSA Reclaimed 9,261 6,981 10,428 10,000 6,000 10,000 - Subtotal: $ 36,231 $ 40,179 $ 41,794 $ 41 ,500 $ 40,000 $ 46,500 $ - ALLOCATED COSTS 539010 Insurance-Liability 13,592 15,642 10,339 10,550 10,500 12,210 - 539020 Insurance-Workers' Compensation 3,733 7,686 14,642 12,000 12,000 12,459 - Subtotal: $ 17,325 $ 23,328 $ 24,981 $ 22,550 $ 22,500 $ 24,668 $ - Total Supplies & Services: $ 87,075 $ 87,483 $ 98,727 $ 127,650 $ 109,000 $ 108,368 $ - CAPITAL OUTLAY ALLOWANCE 559010 Depreciation Allowance 4,200 4,200 4,933 - - - - Total: $ 4,200 $ 4,200 $ 4,933 $ - $ - $ - $ - TOTAL DEPARTMENT $ 206,010 $ 229,707 $ 266,783 $ 295,489 $ 278,550 $ 285,772 $ - STAFFING LEVEL Positions TOTAL STAFFING 4 5 6 7 1 2 3 CORPORATION YARD 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ 1,119 - - 1,000 100 500 - - - - - - - - - - - - - - - - - - - - 25,072 25,811 32,864 42,200 46,800 32,200 1,613 4,817 3,292 4,700 4,700 4,900 - - - - - - 220 298 - 300 410 500 $ 28,024 $ 30,926 $ 36,156 $ 48,200 $ 52,010 $ 38,100 $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ 31,000 $ 31,000 $ 31,000 $ $ 2,040 $ 17,558 $ - $ 2,500 $ 3,000 $ 2,000 $ $ - $ - $ - $ - $ - $ - $ $ 30,064 $ 48,484 $ 36,156 $ 81,700 $ 86,010 $ 71.100 $ - Page-18 TOTAL EXPENDITURES nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES Department Supplies & Expenses Conferences & Memberships Contractual Services EXPENDITURES OBJECT SUMMARY 537100 537200 UTILITY & COMMUNICATION Energy-PG&E Water-MMWD Subtotal $ ,613 ,613 $ Page-19 2,772 2,045 4,817 $ 81 111 3,292 3 $ 2,800 1,900 4.700 $ 3,200 1,500 4,700 $ 3,000 1,900 4,900 $ 536010 536020 536030 536050 536070 - 536100 - 536150 - 536250 - 536300 Rental-Equipment Subtotal $ - 25,072 $ - 25,811 $ - 219 32.864 $ 12,000 1,000 42,200 $ Vehicle Maintenance & Tools Pest Control Small Tools/Implements EQUIP, SUPPLIES & MAINTENANCE Operating Supplies Equipment Maintenance Building/Facility Supplies Fuel & Oil Janitorial Services - 242 248 834 7,139 6,609 97 2,055 3,312 17,207 3.140 22 - 9,474 3,655 6,881 2.613 3,600 300 300 ,400 3,000 3,600 17.000 2750 100 300 0,600 1,350 46,800 $ ,000 32,200 2,400 6,000 4,500 18,800 500 3,500 4,000 11,000 500 200 500 0,000 $ 531070 DEPARTMENT SUPPLIES & EXPENSES Permit/Application Fees Subtotal: $ 119 119 $ $ $ 000 ,000 $ 00 00 $ 500 500 $ SUPPLIES & SERVICES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Anticipated 2003/04 Planned Adopted Acct No. Account Description CORPORATION YARD 559010 559010 539010 539020 - 539030 Acct No. TOTAL DEPARTMENT CAPITAL PROJECT EXPENSES Facility' - Alterationllmprovements Total CAPITAL OUTLAY ALLOWANCE Depreciation Allowance Total: Total Supplies & Services ALLOCATED COSTS nsurance-Liability nsurance-Workers' Compensation Description Property Subtotal Account CORPORATION YARD 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Antici~ Planned Adopted - - . - - - - - - - - - - - - - - . - - - - - - - - - - - - - 220 298 . 300 410 500 - - - - - $ 220 $ 298 $ - $ 300 $ 410 $ 500 $ $ 28,024 $ 30,926 $ 36,156 $ 48,200 $ 52,010 $ 38,100 $ - - - - 31,000 31,000 31 ,000 $ - $ - $ - $ 31,000 $ 31,000 $ 31,000 $ - 2,040 17,558 - 2,500 3,000 2,000 $ 2,040 $ 17,558 $ - $ 2,500 $ 3,000 $ 2,000 $ $ 30,064 $ 48,484 $ 36,156 $ 81,700 $ 86,010 $ 71.100 $ Page-20 STAFFING LEVEL Positions TOTAL STAFFING Page-21 4 5 6 7 nsurances Intergovernmental & Agency Equipment Supplies & Maintenance Utility & Communication Special Department Administrative Allocated Costs Total Supplies & Services CAPITAL OUTLAY EXPENSE CAPITAL OUTLAY ALLOWANCE CAPITAL PROJECT EXPENSES DEBT SERVICE EXPENSES TOTAL EXPENDITURES $ $ $ $ $ $ 48,526 - 34,836 3,690 $ $ $ $ $ $ 33,670 - 31,812 ,858 $ $ $ $ $ $ 41,502 - 39,563 ,939 $ $ $ $ $ $ 44,900 - 42,500 2,400 $ $ $ $ $ $ 39,500 37,100 2,400 $ $ $ $ $ $ 41,400 - 39,000 2,400 $ $ $ $ $ $ 20,499 3,837 - 17,320 13,992 20,149 9,414 - 22,000 20,000 19,100 8,000 - 20,000 19,000 Department Supplies & Expenses Conferences & Memberships Contractual Services 1 2 3 SALARY & WAGES EMPLOYEE BENEFITS SUPPLIES & SERVICES $ $ - 500 $ $ - 500 $ $ $ $ - 500 $ $ $ $ $ $ EXPENDITURES 2002/03 Adopted Anticipated 2003/04 Planned Adopted OBJECT SUMMARY 1999/00 Actual 2000/01 Actual 2001/02 Actual STREET & SIGNAL LIGHT SYSTEM Page-22 549010 TOTAL DEPARTMENT OTHER EQUIPMENT Street Light Pole Replacement Total Capital Outlay Equipment: $ $ 48,526 13,690 13,690 $ $ 33,670 ,858 858 $ $ 41 502 ,939 ,939 $ $ 44,900 2;400 2,400 $ $ 39,500 2,400 2,400 $ $ 41,400 2,400 2,400 $ $ CAPITAL OUTLAY ALLOWANCE 537100 Total Supplies & Services UTILITY & COMMUNICATION Energy-PG&E Subtotal $ $ 34,836 3,837 3,837 $ $ 31,812 13,992 13,992 $ $ 39,563 9,414 9,414 $ $ 42,500 20,000 20,000 $ $ 37 18,000 18,000 00 $ $ 39,000 19,000 19,000 $ $ 536170 EQUIP SUPPLIES & MAINTENANCE Street/Signal Light Maintenance Republic Electric, CalTrans Subtotal $ 20,499 20,499 $ 7.320 7,320 $ 20 20 149 149 $ 22,000 22,000 $ 19,100 19 100 $ 20,000 20,000 $ 537100 NTERGOVERNMENT & JPA Street Light Acquisition JPA Subtotal: $ $ $ $ $ $ $ 532040 CONFERENCES & MEMBERSHIPS Memberships Subtotal: $ 500 500 $ 500 500 $ $ 500 500 $ $ $ SUPPLIES & SERVICES 1999/00 Actual 2000/01 Actual 2001/02 Actual 2002/03 Adopted Antici})ated 2003/04 Planned Adopted Acct No. Account Description STREET & SIGNAL LIGHT SYSTEM ADMINISTRATION & ENGINEERING - OBJECT SUMMARY 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticip~ Planned Adopted - - - . EXPENDITURES 1 SALARY & WAGES $ 1,774 $ - $ $ 2,500 $ 3,000 $ 7,000 $ 2 EMPLOYEE BENEFITS $ - $ - $ $ - $ - $ - $ 3 SUPPLIES & SERVICES Department Supplies & Expenses - - - - - Conferences & Memberships - - - - - Contractual Services - - - - - Insurances - - - - - Intergovernmental & Agency - - - - - Equipment Supplies & Maintenance - - - - - Utility & Communication - - - - - Special Department Administrative - - - - - Allocated Costs - - - - - Total Supplies & Services $ - $ - $ $ - $ - $ - $ 4 CAPITAL OUTLAY EXPENSE $ - $ - $ $ - $ - $ - $ 5 CAPITAL OUTLAY ALLOWANCE $ - $ - $ $ - $ - $ - $ 6 CAPITAL PROJECT EXPENSES $ - $ - $ $ - $ - $ - $ 7 DEBT SERVICE EXPENSES $ - $ - $ $ - $ - $ - $ TOTAL EXPENDITURES $ 1,774 $ . $ $ 2,500 $ 3,000 $ 7,000 $ STAFFING LEVEL None TOTAL STAFFING Page-23 Acct No. Account Description SALARY 517100 Vacation Leave 517200 Sick Leave Total: TOTAL DEPARTMENT ADMINISTRATION & ENGINEERING - 1999/00 2000/01 2001/02 2002/03 2003/04 Actual Actual Actual Adopted Anticipated Planned Adopted - - - - - - - 1,774 - 2,500 3,000 7,000 - - - - - - - - - $ 1,774 $ - $ $ 2,500 $ 3,000 $ 7,000 $ $ 1,774 $ . $ $ 2.500 $ 3,000 $ 7,000 $ Page-24 CAPITAL OUTLAY & ALLOWANCE Planned Capital Outlay Purchases Depreciation Allowance Schedule Total proposed Department capital outlay purchases equal $122,700. This amount is less than the total Depreciation Allowance charged to the Departments. Operating Departments are charged a "Depreciation Allowance" that is paid from the Operating Fund to the General Fund Capital Equipment Replacement Reserve. The Depreciation Allowance represents an estimate of the annual amount that Departments are to be assessed in order to fund future equipment purchases. Planned Department Capital Outlay purchases are made from the Capital Equipment Replacement Reserve. Total Planned Capital Outlay Purchases: Page-2 Total Public Works Replace Vehicle (Ford F-150) Plasma Cutting Tool Hilti Clean Machine Husquvarna String Trimmer Vehcle for Lieutenant Vehicle for Patrol POLICE Total Community Development Vehicle for Building Official Digital Camera LCD Electronic Signature Pad COMMUNITY DEVELOPMENT Total Town Administration Two Replacement Servers Replace Council Speaker System TOWN ADMINISTRATION Planned Capital CAPITAL OUTLAY PUBLIC WORKS Total Police (To replace B-1 Outlay Purchases Fiscal Year 2003/04 II - 4000 7000 $ 11,000 - - 20,000 400 500 $ 20,900 - - 26000 26000 $ 52.000 - - 33000 1800 3,500 500 $" 38,800 - - - $ 122,700 Page-3 Total Allowance TractorlTrailer Power Mower Trailer Mower 21 Field Aerator Public Works Parks Truck 1T (3) Exhaust Fume Ventilator Computer/Printer Truck 1/2T (2) Truck 3/4T Public Works Vehicles (8) Motorcycle (2) Radar Equipment Mobile Video Machine Computer Network Server Computer/Printers Scanner Copier, FAX Police Computer/Printers Vehicle (2) Telecommunications Eq. Emergency Equipment Building Inspection Planning & Design Review . Legal Services Computer/Printer MonitorNCR Audio Equipment Legislative Chairs, Council Table Computer/Printers Digital Fax machine Network Server Document Imaging Package Copier Laser Printer Accounting System Hardware, Software Town Administration Depreciation Allowance Schedule CAPITAL OUTLAY Fiscal Year 2003/04 I . $ 10,000 $ 1,000 $ 1,000 $ 6,200 $ 8,600 $ 75,000 $ 27,500 $ 5,000 $ 134,300 Fan Sidewalk Sweeper Back Hoe Loader Pressure Sprayer Vehicle ComputerlPrinters Microfiche Scanner/Printer Copier Phone System Arcview 8.1 Software Program Schedules . The Community Development Improvements are funded primarily with resources from the Public Art Fund Infrastructure and Facility Fund and the Parks In-Lieu Fund. A total of $282,800 is allocated for planned ity development improvements in Fiscal Year 2003/04. rovements Current and proposed Drainage Improvements are funded primarily with resources of the General Fund Streets & Drainage Reserve. The Marsh Maintenance Fund combined with the RZH and Per Railroad Marsh Improvements. A total of $347,000 is allocated for planned drainage 2003/04 Capita grants will fund the improvements in Fiscal Year The Town's regular street maintenance program is funded primarily with State Gas Tax, Circulation System Improvement funds and Tiburon Street Impact funds. The Gas Tax Fund and Street Impact Fund currently receive about $180,000 each in revenue annually. This year the Streets Program will be augmented with State Safe Routes to School Grant. A total of $627,700 is allocated for planned street improvements in Fiscal Year 2003/04. The Town's proposed Capital Improvement Plan is funded with a blend of Town resources, grants, and improvement bond financing. Total planned improvements are $1,257,500, of which 5.2% or $65,000 will be grant funded. A total of $1,176,700 will be allocated from Town reserves and restricted funds, with the remaining $15,800 being allocated from the General Fund. Drainage Improvements Community Development Improvements Street Improvements Overview of Project Funding CAPITAL IMPROVEMENTS Overview of Planned Capital Proj ects Funding Capital Projects Funding Plan for 2003/04 $1,257,500 Parks In-Lieu Fund 5.6% Marsh Fund 2.5% Street Impact Fund 22.4% General Fund Streets & Drainage Reserve 21.5% Circulation System Improvement Fund 12.0% Gas Tax Fund 13.9% Safe Routes to School 2.4% Page-68 RZH & Per Capita Grant 2.8% General Fund nfrastructure & Facility 6.0% Public Art Fund 8.0% General Fund 1.3% Gas Tax Fund General Fund Streets & Drainage Reserve Marsh Fund Parks In-Lieu Fund Street impact Fund Property Tax Development Fund Circulation System Improvement Fund Safe Routes to School RZH & Per Capita Grant General Fund Infrastructure & Facility General Fund Public Art Fund Total Funding Planned Capital Projects Funding $ 1,257,500 174,700 270,000 32,000 70,000 282,000 22,000 51,000 30,000 35,000 75,000 15,800 00.000 Street Impact Fund 44.9% Page-69 Circulation System mprovement Fund 24.1% Safe Routes to School Grant 4.8% Gas Tax Fund 26.2% Projects Funding Plan for 2003/04 $627,700 Total Funding: Gas Tax Fund Street Impact Fund Circulation System Improvement Fund Safe Routes to School Grant $ 627,700 164,700 282,000 151,000 30,000 Overview of Streets Proj ect Funding Planned Streets Projects Funding Page-70 Total Proposed Streets Projects Streets Resurfacing & Improvement Blackfield Drive N. of Via Sn Fernando to End New Street Impact Fund 55,000 Cypress Hollow Drive Rancho to Bay Vista New Street Impact Fund 12,000 Esperanza Street Centro West to End New Street Impact Fund 40,000 Midden Lane Paso Mirasol to End New Gas Tax Fund 44,000 Multi-Use Path Blackies Pasture to South of Knoll New Gas Tax Fund 35,000 Rancho Drive Cecelia to Cul-de-sac New Gas Tax Fund 12,000 Via Capistrano Blackfield to Frontage road New Street Impact Fund 25,000 Reed Ranch Road N. of Via Capistrano to End New Gas Tax Fund 22,000 Slurry Sealing Program Various Streets New Street Impact Fund 50,000 Associated wI Resurfacing Engineering Plans/Specs for 2004-05 Program New Street Impact Fund 75,000 Construction Provision for Digout Repairs New Street Impact Fund 25,000 Administration Provision for Contingency Repairs New Gas Tax Fund 50,000 Administration Update Uniform ConstructionStandards New Gas Tax Fund 1,700 Traffic Safety Improvements Lyford Dr. at Reed School Sidewalk, curb ramp installation Carry forward Safe Routes to School Grant 30,000 Tiburon Blvd. @ Ned's Way Intersection Improvements I Sidewalks Carry forward Circulation System Improvement Fund 58,000 Tiburon Blvd. at Reed Ranch Road Intersection Improvements Carry forward Circulation System Improvement Fund 18,000 Tiburon Blvd. Traffic Signals Signal Timing Coordination Carry forward Circulation System Improvement Fund 15,000 Tiburon Blvd. @ Various Intersections Right turn phase overlap for signals Carry forward Circulation System Improvement Fund 60,000 $ 627,700 Street Improvement Projects Page-71 RZH & Per Capita Grants 10.1% Gas Tax 2.9% General Fund Streets & rainage Reserve 77.8% Projects Funding Plan for 2003/04 $347,000 Planned Drainage Project Funding General Fund Streets & Drainage Reserve 270,000 Gas Tax 10,000 Marsh Fund 32,000 RZH & Per Capita Grants 35,000 Total Funding: $ 347,000 Overview of Drainage Proj ect Funding Total Proposed Drainage Projects Page-72 $ 347,000 Spanish Trail Surface Drainage Improvements Drainage New General Fund Streets & Drainage Reserve 50,000 Spanish Trail Surface Drainage Improvements Resurfacing New Gas Tax 10,000 Catch Basinflnlet Repairs - Various Locations Drainage New Genera) Fund Streets & Drainage Reserve 15,000 Railroad Marsh Improvements Clear Silt Basins, Habitat improvements Carry forward RZH & Per Capita Block grants 35,000 Railroad Marsh Improvements Clear Silt Basins, Habitat improvements Carry forward Marsh Fund 32,000 Benton Court Storm Drain Repair Drainage New General Fund Streets & Drainage Reserve 20,000 Administration Preparation of Plans/Specifications On-going General Fund Streets & Drainage Reserve 25,000 Administration Provision for Contingency Repairs On-going General Fund Streets & Drainage Reserve 25,000 Repairs at Tiburon Blvd. and Beach Road Storm Drain Repairs New General Fund Streets & Drainage Reserve 15,000 Taylor Road @ Paradise Dr. Drainage Carry forward General Fund Streets & Drainage Reserve 20,000 Old Landing Road near Paradise Drive Drainage Carry forward General Fund Streets & Drainage Reserve 50,000 Juno Road Curb & Gutter Drainage Carry forward General Fund Streets & Drainage Reserve 45,000 Linda Vista Curb & Gutter Drainage Carry forward General Fund Streets & Drainage Reserve 5,000 Drainage Improvement.Projects Overview of Community Development Project Funding Projects Funding Plan for 2003/04 $282,800 General Fund 8.6% Property Parks In-Lieu Fund Development Ta Fund 38.3% 12.0% nfrastructure & Facility Fund 41.0% Page-73 Planned Community Development Project Funding Parks In-Lieu Fund 70,000 General Fund 15,800 Property Development Tax Fund 22,000 Infrastructure & Facility Fund 75,000 Public Arts Fund 100,000 Total Funding: $ 282.800 Shoreline Park/Main Street Waste Receptacles Carry forward Parks In-Lieu 24,000 Shoreline Park/Main Street Waste Receptacles Carry forward General Fund 3,000 Town Hall Replace Roof Shingles/Ceiling Tiles New Infrastructure & Facility 35,000 Town Hall Refinish Council Chamber Floors New Infrastructure & Facility 40,000 Blackie's Pasture Irrigation Upgrades New Parks In-Lieu 15,000 MUP @ South of Knoll Park Repair/replace running surface New Parks In-Lieu 20,000 Town Hall Interior Painting New Property Development Tax Fund 22,000 South of Knoll Park Playground Safety Improvements Carry forward Parks In-Lieu 1,000 Fountain Plaza Public Art Installation Carry forward Public Art Fund 100,000 Fountain Plaza Bench replacement Carry forward Parks In-Lieu 10000 Ferry Plaza Supplemental Bike Rack Installation New General Fund 2800 Tiburon Blvd. Street Light Shades Replace/Retrofit Light Shades New General Fund 10000 Page-74 $ 282,800 Community Development & Miscellaneous Projects, Equipment However, State law requires that the Town also achieve its Redevelopment Agency housing goals. The Agency is required to create an additional four Very Low Income housing units. Given the local cost of developing housing and the current fund balance in the Housing Set-Aside fund, the Agency should have sufficient revenues to fund its housing obligation by Fiscal Year 2005-2006. The Fiscal Agreement provides that the Agency will receive general tax increment revenue until 8total of $7,987,500 is allocated to the General Increment Fund. During Fiscal Year 2001-2002, the Town satisfied its financial obligations to the Point Tiburon Community Facilities District. Originally, reaching this goal would have effectivly sunset the Redevelopment Agency. In any year in which the Redevelopment Agency receives the full amount of annual tax increment to which entitled pursuant to the Fiscal Agreement, the Agency shall pay $472,500 to the Point Tiburon Community Facilities District. In Fiscal Year 2001-02 the Agency made its final payment in the amount of $379,863. it In April 1985, the Town of Tiburon formed a Community Facilities District for the purpose of assisting in the financing of the Point Tiburon public improvements. The District authorizes the Town Council to annually levy a Special Tax, within specified limits, solely to service bonded indebtedness. The annual Special Tax represents the difference in the amount of funds available from general tax increment proceeds and the annual debt service requirement cost. is The objective of the Agency was to stimulate development of the former downtown Southern Pacific property in a manner consistent with the Tiburon Downtown Plan, and maintain a balance of uses for residential, office and commercial, open space and public facilities in keeping with the goals of the Town' General Plan. The Redevelopment Agency was to assist in financing a portion of the cost of the public infrastructure improvements and site preparation activities essential to the full development of the property. The Redevelopment Project Area comprises approximately fifty-five (55) acres of land in downtown Tiburon, including the thirty-eight (38) acre Southern Pacific property, the Town Hall and Reed School sites, and portions of the Tiburon Peninsula Club property and Tiburon Boulevard General Housing Set-Aside Fund Tax Increment Fund Fund Statements TIBURON REDEVELOPMENT AGENCY FUND BALANCE Opening, July 1 Closing, June 30 $ $ 36,786 51,960 $ $ 51,960 63,686 Page-2 $ $ 63,686 155,800 $ $ 155,800 153,500 $ $ 153,500 280,765 $ $ 280,765 280,265 OTHER SOURCES (USES) Advances to Other Fund Total Sources (Uses): $ $ $ $ $ $ $ OPERATING NET 15,174 11,726 92 114 (2,300) 127,265 (500) Administrative Charge Debt Service Pmt CFD Capital Outlay Allowance Capital Outlay Equipment Capital Projects Total Expenditures: EXPENDITURES Salary & Wages Employee Benefits Supplies & Services Legal Services Financial Services $ - 505,801 - 30,812 472,500 - 2,489 $ - ,400 30,000 472,500 503,900 $ - 417,246 - 6,383 1,000 30,000 379,863 $ - 4,500 - 2,000 2,500 $ - 32,235 - 2,235 30,000 $ - 4,500 - 2,000 2,500 $ Other Revenue Total Revenue: REVENUES Tax Increment nvestment Earnings $ 502,500 13,634 4,841 520,975 $ 502,500 13,126 515,626 $ 509,360 502,500 6,860 $ - 2,200 - 2,200 $ - 159,500 155,000 4,500 $ - 4,000 - 4,000 $ Agency General Increment Fund Overview of Revenues, Expenditures & Changes in Fund Balance TIBURON REDEVELOPMENT AGENCY Fiscal Year 2003/04 FUND BALANCE Opening, July 1 Closing, June 30 $ $ 180,777 412,547 $ $ 412,547 ,191,622 Page-3 $ $ ,191,622 601,536 $ $ 601,536 770,536 $ $ 770,536 810,051 $ $ 810,051 816,551 OTHER SOURCES (USES) Advances to Other Fund Total Sources (Uses): $ $ (825,000) (825,000) $ $ $ $ $ OPERATING NET Administrative Charge Other - Special Deposit Capital Outlay Allowance Capital Outlay Equipment Capital Projects Total Expenditures: $ 231,770 546 8,092 8,638 $ ,604,075 3,382 1,540 10,959 15,881 $ (590,086) - 800,000 816,077 $ 69,000 - 16,000 $ 39,515 - 3,985 $ 6,500 - 6,000 $ EXPENDITURES Salary & Wages Employee Benefits Supplies & Services Legal Services Financial Services 3,402 3,150 9,525 3,500 2,500 10,000 250 2,235 1,500 3,500 2,500 Other Revenue Total Revenue REVENUES Tax Increment nvestment Earnings $ 176,610 13,798 50,000 240,408 $ 219,184 50,772 ,350,000 ,619,956 $ 190,506 35,485 225,991 $ 185,000 170,000 5,000 $ 43,500 30,000 13,500 $ 12,500 - 12,500 $ Agency Housing Set-Aside Fund Overview of Revenues, Expenditures & Changes in Fund Balance TIBURON REDEVELOPMENT AGENCY Fiscal Year 2003/04