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HomeMy WebLinkAboutTC Agd Pkt 2002-02-06 TOWN OF TIBURON Town Council Chambers 1505 Tiburon Boulevard Tiburon, CA 94920 Wednesday, February 6, 2002 fl1lft 7Z< (? () ~y , 7:00 p.m. - Closed Session 7:20 p.m. - Interview 7:30 p.m. - Regular Meeting ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (415) 435-7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAilABILITY OF INFORMATION COpies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere- Tiburon Library located adjacent to Town Hall. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order No set times are assigned to items appearing on the Town Council agenda. . AGENDA CLOSED SESSION Pursuant to California Government Code Sections 54950 et seq., the Town Council will hold a Closed Session. More specific information regarding this meeting is indicated below: CONFERENCE WITH lEGAL COUNSEL - CURRENT LITIGATION (Section 54956.9(a)) Zippin v. Town of Tiburon PUBLIC EMPLOYEE DISCIPLlNE/DISMISSAURElEASE (Section 54957) INTERVIEW(S) . HERITAGE & ARTS COMMISSION - Patricia Navone, 2200 Paradise Drive \ Agenda - Town Council Meeting February 6, 2002 Page 2 of4 TIBURON REDEVELOPMENT AGENCY CALL TO ORDER AND ROLL CALL Agency Members Fredericks, Slavitz, Thompson, Vice Chairman Gram, Chairman Matthews ADOPTION OF MINUTES 1. November 1, 2000 2. September 19, 2001 3. January 16, 2002 ADJOURNMENT TIBURON TOWN COUNCIL CALL TO ORDER AND ROLL CALL Councilmember Fredericks, Councilmember Slavitz, Councilmember Thompson, Vice Mayor Gram, Mayor Matthews ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION, IF ANY , ORAL COMMUNICATIONS Persons wishing to address the Town Council on any subject not on the agenda may do so now. Please note however, that the Town Council is not able to undertake extended discussion or action tonight on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, .Committee or staff for consideration and/or placed on a future Town Council meeting agenda. Please limit vour comments to no more than three (3) minutes. PRESENTATION . Present~tion on Marin Congestion Management Agency - Novato Councilman Mike DiGiorgio CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion unless a request is made that an item be transferred to the Regular Agenda for separate discussion and consideration. Any item on the Regular Agenda may be moved to the Consent Calendar. 1. Approval of Town Council Minutes - January 16, 2002 2. Approval of Town Council Minutes - January 24, 2002 3. Report by Town Manager - Monthly Investment Summary Report - November, 2001 Agenda - Town Council Meeting February 6, 2002 Page 3 of 4 4, Report by Town Manager - Monthly Investment Summary Report - December, 2001 5. Recommendation by Planning Director - Approval of Parcel Map for Lot Line Adjustment Address - 280 Round Hill Road and 210 Gilmartin Drive AP Nos. - 39-203-01 & 39-171-05 Applicant - Alexander & Binyamina Anolik (a) A Resolution of the Town Council of the Town of Tiburon Approving a Parcel Map for the Adjustment of Lot Lines on Parcels of Land Located at 280 Round Hill Road and 210 Gilmartin Drive and also Accepting a Grant of Open Space Easement and Approving an Agreement regarding Bunchgrass Mitigation Fees (Anolik; PD#27) - AP Nos. 39-203-01 & 39-171-05 6. Recommendation by Planning Director - Request to Marin Housing Authority for Modification of Deed Restriction on Property Address - 600 Ned's Way AP Nos. - 58-151-27 (a) A Resolution of the Town Council of the Town of Tiburon Requesting that the Housing Authority of the County of Marin Modify a Deed Restriction on a 2-Acre Property located at 600 Ned's Way in the Town of Tiburon (APN 58-151-27) for Affordable Housing Purposes 7. Recommendation by Planning Director - Tiburon Peninsula Foundation Proposal for 'Blackie's Grove" ' (a) A Resolution of the Town Council of the Town of Tiburon Approving Improvements in the Blackie's Pasture Portion Of the Richardson Bay Lineal Park - 'Blackie's Grove" 8. Recommendation by Town Manager - Policy on Financial Donations to Town 9. Recommendation by Town Attorney - Request for Participation in Amicus Brief - Eastburn v. Regional Fire Protection Authority PUBLIC HEARING 10. Recommendation by Planning Director - Amendment to Kuhns Precise Plan Address - 1, 5 & 9 Stevens Court AP Nos. - 58-111-25,26 & 27 Applicant - Ben Barnes (a) A Resolution of the Town Council of the Town of Tiburon Approving an Amendment to the Kuhns Precise Plan (pO #31) to allow I ncreased Floor Area for the Properties Located at1, 5 & 9 Stevens Court Agenda - Town Council Meeting February 6, 2002 Page 4 of 4 11. Recommendation by Planning Director - Adoption of Traffic Mitigation Fee Report and Findings (a) A Resolution of the Town Council of the Town of Tiburon Making Certain Findings Regarding Fees Collected for Traffic Mitigation Purposes REGULAR AGENDA 12. Recommendation by Town Engineer - Implementation Plan for Tiburon Peninsula Traffic Committee Report .. 13, Recommendation by Town Manager - Establishment of an Administrative Services Department (a) Approve Reorganization of Finance Department into an Administrative Services Department (b) Establish the positions of Administrative Services Director, Administrative & Financial Analyst. Information Technology Coordinator and Account Clerk . (c) Abolish the positions of Finance Director and Assistant to the Town Manager (d) Amend budget for $38,000 from General Fund Unrestricted Reserves. 14. Recommendation by Town Manager - Fund Miscellaneous Employees' Share from PERS Surplus 15. Recommendation by Town Clerk, - Appointments to Fill Pending Vacancies on Town Boards, Commissions and Committees COMMITTEE AND COMMISSION REPORTS WRITTEN COMMUNICATIONS Town Council Weekly Digest - January 18, 2002 Town Council Weekly Digest - January 25, 2002 Town Council Weekly Digest - February 1, 2002 ADJOURNMENT UPCOMING MEETINGS . Regular Town Council Meeting - (February 20, 2002) . General Plan Workshops - (Spring 2002) . Interviews to fill Town Council Vacancy (March 2002) FUTURE AGENDA ITEMS . Final approval of Downtown Design Guidelines - (February 20, 2002) . Railroad Marsh Implementation Plan - (February 20, 2002) . RZH Block and Per Capita Grants - (March) FROM : NAvONE A 1 F~X NO. : 415 435-3225 ~1/10/2D~2 11:46 41~435243S TO~~ ~ T r BIJRClH J~~, 15 2002 12:49PM P1 PAG;': :]3 (3~~y~ \.._~,//! J ~ .' "'~ f)/-k.J1tC(j. .,Ii ,tl/J-E... ..:Idc.C,(~1 TOWN OF T1BURON 1"~'TIIH.;"O!'l~.~t:U"\.""I~' ..:..}'W ~~:'. " \'.: ::,(l'~"\!"M'''''::'' ..~"l" .,'" ..,--- .-- J' f\' "",.< :. !-' r.' ...- t2Jir, ( 14- 41"cIUC 9g7'-3d (5' (j- LJ35-3;;?-/5- /"">' . .:--A - i COM:\USSION, BOARD & COM~flTTEE U.PLICA TION The rewa c...c:iJ eoaliders appointments to it! various Town commissions, IM1erdI ud colllDlittee ttaroaput <<he year due to term expirations and unroraeen v....ae.. lD ics eflbrt 10 '-_dell plU1idpariOD by IlXal reidents in Tibur()n's local ,O!W......... ~t..1 *>:leI acti~tiea, tile Coundllleeds to know your interest in seMac die T-. __ apaelt)'. PIeue ..J-M year specific arus ofillterest and special skills or experienu ,.-Jaida would be , dlc:lal to die Town. by eompleting both sides of this form and reear'lliat it to TOWIl Hall. Copies will be forwarded to the Town Council arld iu~JrDlal.pptic:aatJCGtllldl iDtervl-. lift sehoduJed periodically during the y....r. Your .pplkailo.wlU abol'emaiD on file atTOWII Hall for a period o{ one (1) y~ar. TbaDk you 'for yoUI' 1riIJIDp_ to serve the Tiburoll conltmunity. /~ Diane Crane lacopi TOWD Clerk ..............................*................ AREAS OF INTEREST JadIcate YO'll' A.ru(l) at Jacerett to Nv.eerk.l OreS., (tIIlllotall.... G_llll....'I) PLo\iNNING PARKS &; OPE~ SPACE . "DESIGN REVJJlW __RECREA TlOl'i V HERITAGE Ii: ARTS DISASTER PREPAREDNESS BUDGET &: FINANCE LIBRARY RIC\'CLEJPEDESTiiA.~ ADVISORY COMMITTEE 1 * " /lito, ;tIw~ ~~ fM'7dt. 7p-4/V/~ ~a- eX-fo -Or)... . ~ :~01 : NqlJOr-~E R 1 ,:-~~< ,'{:J. 41:' 435- 32~)~. ~1!1~/23a= ll:J6 'lir:.(i'3S''::43:: "TOloN o=- i 1 BUk::N Jai'i. 1'5 20:J2 12: 51~lD~1 P2 ,PAl,::: D':: NAME: /" -r4f?.-,Q,4 IV-4VOJ~ . MAluNGADDUSS: . :).;-"00 '~(.c-li ~€.-'J:y-':\I~ :-r;h~bJ 11:LEPBOl'VE:~;135-3JI; Wort: Cj~7-3).1!) "uNo. l.t3S- 3,;).~5'"" PRO!'Uln' 0\\'1'1_' A8.SQC. (If~- 110) N.4-. Tt8URON USDJI:NT: (Yo..., I ;Z -;~A TE SUBMITTED: , PERSONAL DATA 0tIIy COIIIpulIir-gu....dcd Of' l)l""'trllle' c;opy ....ill be """.pteJ: .-mcll tepINle ....e.t, i.ncturJiDg mum_ and OO\oc:r Ict;ers. i: neccss.al') , ills (Gd-, J I . ,. REASONS FOR SELEC'UNG YOUR AREAS OF Thi'TEREST /J-rt<f€.S.''{'" /0 pr~ V,.:J O~r)ll:; .-t"el rUr4/ . <:" l~' ~ UJcJr-<:;' c,C 11-r-r ~-..<.c;/,--' 4H --r6 ~hr,.{. <[-...)4(,'-;-V <).):. //:t:.e. ""-u.J UIJ/o ue Cfyt!-v4<f'e..- . d~ -r'-/"'u!<:('jJ, " / '-- APPLI~i~~UFICA nONS AND E~tlRIhNCE "t., ~ ; Tow_ Ball UN __---'--____ -7-.' '7 f'""1 I_tern... 0...; -r-, ~ o...~. _" .... RI J..... -- :2/ G (0'2- ..,; . ....: (0..-' . .,.....OI'C, '11 ,) . . ~) DdT_J:__ j11l12lO1 LeaCtb ofT..",: :2 TIBURON REDEVELOPMENT AGENCY STAFF REPORT ITEM NO, ?. Q4 - J From: Subject: Date: CHAIRMAN MATTHEWS & MEMBERS OF THE TIBURON REDEVELOPMENT AGENCY DIANE CRANE IACOPI, AGENCY SECRETARY /'J-C:L ADOPTION OF REDEVELOPMENT AGENCY MINUTES February 6, 2002 To: BACKGROUND The Tiburon Redevelopment Agency has in recent years met only once or twice annually, It has been the practice of the Agency to adopt meeting minutes at the next regularly scheduled meeting, The last regular meeting of the Agency was on September 19, 200 I, tollowed by a meeting in closed session on January 16, 2002, At the September 19, 200 I meeting, minutes of the October 4, 2000 meeting were adopted, The minutes of a subsequent meeting, held on November 1,2000, were inadvertently omitted from the information packet presented to the Agency Board at that time, RECOMMENDA nON It is recommended that the Board adopt the following Redevelopment Agency meeting minutes at its February 6 meeting if a quorum of members is present: . November I, 2000 . September 19,2001 . January 16,2002 EXHIBITS (Minutes listed above) TlRlJRON REI)EVELOPMENT AGENCY MINUTES CALL TO ORDlm Chair Gram called thc mc" g ofthc c CVe pment Agency of the Town ofTiburon to order at 7:30 p,m, on Wednesda ,November 1,2000, i Town Council Chambcrs at 1505 Tiburon Boulevard, Tiburon, cd~ . A. ROLL CALL PRESENT: BOARDMEMBERS: Bach, Hennessy, Matthcws, Thompson, Chair Gram EX-OFfiCIO: Executive Director McIntyre, Town Attorney Danforth, Finance Director Stranzl, Planning Director Anderson, Supcrintendent of Public Works lacopi, Town Clcrk Cranc lacopi B. APPROVAL OF MINUTES I) No, 04-00 - October 4,2000 (Adopt) MOTION: Movcd: Vote: To Adopt Minutes #04-00, October 4, 2000, as presented Bach, Sccondcd by Henncssy A YES: Unanimous ABTAIN: Gram C NEW BUSINESS 2) 2-98 Ned's Way (Chandler's Gatc Senior Housing Project): Rcvicw & Approval of a Tri-party Below Market Rate (BMR) Housing Agrccmcnt for provision of four (4) vcry low income units in the 25-unit development - (Tiburon Redevelopment Agency, Marin l'lousing Authority, and Ned's Way Garden Homes, LLC, parties to the Agreement)- (AP No. 58-151-35) Planning Director Anderson said thc Agcncy had entered into a Disposition and Development Agrcement with the developers in June 1996 which required the sale of four units of the project now known as Chandler's Gate to very low incomc families, The mechanism for this sale, according to Anderson, was a Below Market Rate Housing Agreement now bcforc thc Agency for approvaL He said that the four low-income units would be sold lor $270,000 per unit,with thc Redcvelopment Agency subsidizing $200,000 ofthc pcr unit cos!. The remaining $70,000 would bc paid by the buyer. Andcrson pointed out that because State law detcrmincd income levels, and that very-low incomc buycrs would be limited to an income level of about $24,000 (or 30% of the purchase price of a home), which might alTect their ability to sccure a loan, Howcvcr, these same buyers could havc up to threc times the purchase price of thc units in assets, which would help in securing financing. Redevelopment Agency ,Hinule.\' 1105-00 Novemher I, ]000 Page I Anderson said a way to further help with this limited loan option would be to lower the homeowner association dues for the !()ur very-low income units, He noted. however, that this would be difficult to due because of Department of Real Estate regulations. Planning Dircctor Anderson said another issue belllre the Agency was whether to buy any of the units outright. He said there would be two opportunities to consider this option: a) about 90 days before completion of the project in which the Agency would have 60 days to exercise the option, and b) atier a period of three months of unsuccessful sale of the units, if necessilry, Anderson recommended that the Agency pass on the lirst option to purchase at this time. Finally, Planning Director Anderson said the Agency should consider the issue of "preferences or priorities," in determining eligibility, He said that Fair l'lousing laws pointed in the direction of not drawing boundaries too tightly around a project in order to achieve a fair representation of the community at large. Anderson recommended Agency consideration of the l'lousing Council of Marin's detinition of preferences as "people who live or work in Marin County" in order to avoid the narrow distinction relerred to above, Planning Director Anderson recommended Agency approval and exccution of the above agreement, which would incorporate the preterences stated above, Boardmember Matthews asked whether the Redevelopment Agency would have to come up.with funds in the amounts of $SOO,()OO at the time of sale of the four, very-low income units, Planning Director conlirmed this, Matthews asked whether the Agency would have to come up with $70,000 more per unit ifit decided to buy the units (or unit) outright. Planning Direetl)r Anderson answered aflimlatively, and noted that the units would have to be rented to very-low income families in any event. Boardmember Matthews commented that he thought the homeowner's association dues should be lower for low ineome buyers. Boardmember Hennessy commented that her homeowner's dues (even though she owns a below market rate unit in Pt. Tiburon) keep going up, along with the parcel tax, Boardmember Hennessy said that preterences [t()r Town employeesj had been discussed prior to the ('lousing Authority's lottery of BMR units at Pt. Tiburon, but had been abandoned beeause it was (eared that they would be construed as discriminatory, Hennessy said there were people in Town who would like to have their parents move back to be near them and that she did not think there should be any kind of preferences lor the Chandler's Gate lottery. Boardmember Bach agreed, He said that there were tonner residents who would like to move hack to Tiburon who no longer lived in Marin County who would be excluded (rom the lottery if it was limited to people living or working in the County, NedevdoPlnenl Agem:\' Alinutcs H05-00 Novemher /, lOOf) Page,2 Chair Gram opened and closed the public hearing, There was no public comment. MOTION: To authorize Executive Director McIntyre to execute the above Agreement without any preferences regarding residency, Hennessy, Seconded by Bach A YES: Unanimous Moved: Vote: D. AD.JOURNMENT There being no further business of the Tiburon Redevelopment Agency, Vice Chair Thompson adjourned the meeting at 7:50 P.M" sine die, TOM GRAM, CHAIR ATTEST: DIANE CRANE IACOPI, TOWN CLERK Redevelopment Agent-y'Minutes #05-0{) November I, 2000 rage 3 T1BURON REDEVELOPMENT AGENCY MINUTES CALL TO ORDER Chairman Thompson ca\lel:H11e meetTh~ Redevelopment Agency of the Town of Tiburon to order at 7:30 p.m, oh September 19,2001, iry Town Council Chambers at 1505 Tiburon Boulevard, Tiburon, ' , ROLL CALL BOARD MEMBERS: Bach, Gram, Slavitz, Vice Chair Matthews, Chair Thompson EX OFFICIO: Town Manager McIntyre, Assistant to the Town Manager McVeigh, Town Attorney Danforth, Finance Director Stranz!, Director of Public Works Echols, Senior Planner Watrous, Associate Planlll:r Theriault, Chief of Police Odetto, Town Clerk Crane lacopi REGULAR AGENDA (1) Approval of Redevelopment Agency Mecting Minutcs - October 4, 2000 MOTION: Moved: Votc: To adopt Minutes as writtcn, Bach. Seconded by Matthews A YES: Bach, Matthews, Thompson ABSTAIN: Gram, Slavitz (2) Rccommendation by Finance Director ,- Adoption of the Annual Report of the Tiburon Redevelopment Agency for Fiscal Year 2001-2002 Finance Director Stranzl reported that the Agency would meet its revenue limit during the current fiscal year. Boardmember Matthews noted that after the Agency "sunsets" at the end of the fiscal year, the result would be a slight increase in revenue to other agencies such as the library, schools (Reed Union School District and Tamalpais High School District), and fire and sanitary districts. He estimated the revenuc to the school districts would increase by $250,000-300,000, MOTION: Moved: Votc: To accept year-cnd report, Matthews, sccondcd by Gram A YES: Unanimous ADJOURNMENT There being no further business before the Tiburon Redevelopment Agency, Vice Chair Thompson adjourned the meeting at 7:42 p,m" sine die, ANDREW THOMPSON, CHAIR Redevelopment A~emJ' Minutes #01-0/ Septemher /9. 200/ Page J ATTEST: DIANE CRANE IACO?I, TOWN CLERK Redevelopment Agem.y Minutes #0 J -0 I September /9, 2VV / Page 2 " ~ , T1BURON REDEVELOPMENT AGENCY MINUTES CALL TO ORDER Chairman Matthews called the meetingofthe Red'e- pment Agency of the Town of Tiburon to order at 7:00 p,m, on Wednesday January 16,2002, in Town Council Chambers at 1505 Tiburon Boulevard, Tiburon, California, ROLL CALL PRESENT: BOARDMEMBERS: Fredericks, Gram, Slavitz, Thompson, Matthews EX-OFFICIO: Executive Director McIntyre, Town Attorney Danforth, Assistant to the Town Manager McVeigh CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - CURRENT LlTlGA TlON (Section 54956,9(a)) Claimant: State of California v, Robert L. Kleinert, Executive Ofiieer, Tiburon Redevelopment Agency ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION. IF ANY Litigation was discussed but no action was taken, AD,JOlJRNMENT There being no further business of the Tiburon Redevelopment Agency. Chairman Matthews adjourned the meeting at 7:30 P,M.. to a meeting of the Town CounciL HARRY MATTHEWS, CHAIR AyrES'!': DIANE CRANE IACOPI, AGENCY SECRETARY Redevelupmenl AgenLJ' A1inules IIO/-OJ Januury/6, 200] Page I TOWN COUNCIL MINUTES TIBURON REDEVELOPMENT AGENCY CALL TO ORDER AND ROLL CALL Agency Members Fredericks, Slavitz, Thompson, Vice Chairman Gram. Chairman Matthews CLOSED SESSION - 7:00 PM CONFERENCE WITH LEGAL COUNSEL - CURRENT LITIGATION (Section 54956,9(a)) Claimant: State of Cali fomi a v, Robert L. Kleinert, Executive Officer, Tiburon Redevelopment Agency ADJOURNMENT TlBURON TOWN COUNCIL CALLTOOR~ Mayor Matt ews called the regUhtr on Wednes ay, January 16,2002, i Tiburon, Call eeting of the Tiburon Town Council to order at 7:30 p,m, Town Council Chambers, 1505 Tiburon Boulevard, ROLL CALL PRESENT: COUNCILMEMBERS: Fredericks, Gram, Matthews, Slavitz. Thompson PRESENT: EX OFFICIO: Town Manager McIntyre, Town Attorney Danforth, Planning Director Anderson, Director of Public Works/Town Engineer Echols, Chief of Police Odetto, Assistant to thc Town Manager McVeigh, Town Clerk Crane Iacopi ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION, IF ANY Mayor Matthews said that the litigation was "moving in the right direction" but that there was nothing to report. INTRODUCTIONS . Introduction of Newly Appointed Lieutenant to the Tiburon Police Department - Lt. David Hutton Mayor Matthews said Lt, Hutton had joined the Tiburon Police Department as an otlicer in 1981 and had been promoted to Sergeant in 1990, ' Tmt'n Council Alinllles #02-2002 January /6,2002 Page / Mayor Matthews presented Lt. Hutton with his new badge and congratulated him on his promotion from Sergeant to Lieutenant. PRESENTATION . Presentation by the Romberg-Tiburon Center for Environmental Studies Boardmember Bob Ohrenschall said a few words and introduced and Center Director, Alyssa Arp, Dr. Arp explained the mission of the Center and its affiliation with San Francisco State University. She said there was an annual "open house", along with programs for the public, in addition to the research that goes on at the Center. ORAL COMMUNICATIONS Wayne Snow, 100 JefTerson Drive, said the [Richardson Bay] Sanitary District should be acknowledged for putting up fences around their emergency generators, CONSENT CALENDAR 1. Approval of Town Council Minutes - January 2, 2002 Couneilmember Fredericks corrected a reference on Page 7 of the minutes to read "Condition 5" rather than "Condition 6" of the referenced Planning Commission resolution, 2, Recommendation by Town Attorney - Resolution Regarding Amendment to Promissory Note a) A Resolution of the Town Council of the Town ofTiburon Approving Amendment to Town Manager's Promissory Note MOTION: Moved: Vote: To adopted Consent Calendar Items I and 2, as amended, Slavitz, Seconded by Thompson AYES: Unanimous REGULAR AGENDA 3, Recommendation by Parks & Open Space Commission - "Blaekie's Grove": Proposal by Tiburon Peninsula Foundation to Install Trees and Other Landscaping Improvements in the Blackie's Pasture Portion of Richardson Bay Lineal Park Planning Director Anderson said that over the past two and a half years, the Tiburon Peninsula Foundation (TPF) had proposed the installation of landscaping and irrigation improvements in the area around Blackie's Pasture in conjunction with a 1994 State tree-planting grant awarded to the Town and a furtherance of thc TPF's mission to help build a "sense of community," Anderson said previous plans had becn withdrawn by the TPF after rejection by the Parks & Open Space Commission. He said the current proposal, known as "Blackie's Grovc" (actually, "Groves 1 and T), included the addition of seven (7) trees, granite paths and benches, , Town Council Minutes #O]-]()O] .January /6,](}(}] Page 1 Also included in the project was a proposal to lower and spread out an existing berm, which would be hydrosceded and planted with !lowers, Mr. Anderson said that all of the above clemcnts had been reviewed and approved by the Parks & Open Space Commission, however, the TPf' had subsequently withdrawn one element of the project, thc removal of the Cottonwood tree in the vicinity of Grove No, 2, Andcrson said that in its rcvicw, thc POSC had recommended approval of Grove No. I, the levcling of the berm, and removal of the Cottonwood Tree to address view hlockage issues, However, he said the Commissioners were not in fllvor of planting new trees in the Grove No, 2 area. Anderson said that StatTalso recommended approval of the project on this basis, He said the issue of the Cottonwood tree did not need to be resolved in context of the proposed project and could be addressed at a later date as part ofa "bigger picture" review ofthc issue of trees on public land, Councilmember Fredericks asked ahout maintenancc costs associated with the installation of Grove No, I. Planning Director Anderson said it would he "a nice gesturc" if the TPF offered an endowment f()r maintenance of the new grove. Councilmcmher Fredericks askcd about the agc of the existing coral eucalyptus trees in Grove No, 2, Anderson estimated that they were 20-30 years old. Councilmember Slavitz asked about the future of the Cottonwood tree in [future] TPF proposals, Larry Smith said the Foundation's position was that "we can't spend our donors' money to cut trees down" and that the area would be turned into a beautiful grovc either way, Smith said the Parks & Open Space Commission wanted to see what the area looked like without the Cottonwood tree het(Jre they made a decision on whether any more trees should he planted, Mayor Matthews asked if the POSC had adopted a "wait and sec" approach on Grove No, 2. Smith said that although the planting of trees in Grove No, 2 was not supported by POSe, the Commission had approved the grading and installation ofbenehes in that area. Mayor Matthews opcned the public hearing, j'larry I-leath, resident of 440 Greenwood Beach Road since 1959, said the Cottonwood tree had always heen part of the view and that he was upset at the thought of its loss, He said it was the most beautiful tree in the grove and that after the Novcmber 13 POSC recommendation for removal, hc had bccome concerned. He said that his homcowner's group had subsequently submitted a petition to Council opposing removal of the tree. III Town Cuuncil A/inllles #O]-]()()] .Januw:r / fi,2002 Page 3 Mr. I'leath advised Council to follow the mandates oflhe Tiburon Trce Ordinance in making its decision, that is, if it l:the treeJ did not "unreasonably" or only partially obstructed a view, not to remove it. He pointed out that the Cottonwood tree only partially obstrueted the view of neighbors on East Terrace in the Reedlands and that it was, at that point. more than 800 tee[ away. Mr. Heath also said the Cottonwood was a "heritage tree" which deserved special attention under the Town's ordinance. Bert Rudkin, 9 East Terrace, said he and his neighbors had submitted a petition to remove the Cottonwood tree because the tree had really "popped into view" in the last live to seven years. He said that he and his neighbors would be back when the Council discussed the issue of view blockage from trees on publ ie land. Councilmember Thompson asked whether the East Terrace neighbors objectcd to cithcr Groves I or 2, Mr. Rudkin said that Grove No, 1 would have no impact. Joycc Taycr, 20 East Terrace, said she had a direct view to the San Francisco Bay and the City which was being obstructed by the Cottonwood tree and the proposed new Grove No, 2, She presented a photo (takcn a year ago) of the Cottonwood tree in her vicw. ' Mrs. Tayer said her late husband had helped acquire Blackie's Pasturc while he was on the Town Council and she asked Council to preserve the area I(lr everyone's use in thc futurc. Mike Hancock, 8 East Tcrraee, said thc COllonwood trce and two adjoining eucalyptus trees had startcd to obstruct his view and would continuc to do so as they grew. He said he reared that a sccond grovc would also eontinue to grow too tall, Ann Seabury, 30 year resident 757 Tiburon Boulevard, said she walkcd her dog in that area every day and that she loved the COllonwood tree, She rc!erred to a unique sound made by the leaves during the summer that was very beautiful. She asked Council not to rcmove the tree. Pam Snellgrove, 442 Grecnwood Beach Road, said she spent a lot of timc walking by the "magnitiecnt. dcciduous" COllonwood tree and was opposed to its removal. She said shc was troubled by a possible preeedent being set if the Town starting taking down trees on public land in order to address the view issues of residents. Wayne Snow, 100 Jclkrson Drive, said be liked the current proposals for Groves I and 2 and thanked both POSC for conducting thorough hearings and the TPF for its pursuit of the project. Eleanor Becker. 467 Virginia Drivc, said the pcople complaining about view blockage probably lived highcr up than she did, howevcr, she said she would not mind the removal oftrces as "we have plcnty," Town CO/lncil,lv!hlllles #0]-]00] Jannar,y 16,]()()2 I'age./ Mayor Matthews dosed the public hearing. Couneilmcmber Slavitz commended the TPF for staying out of controversy by withdrawing its request to remove the Cottonwood tree. He said he had no problem with Grove No. I, but he agreed with Mr. Rudkin that the global issue of trees on public land and private views should be addressed. Couneilmember Thompson sought claritieation of the proposals. Planning Director Anderson conlirmed that the Grove No.2 proposal was for grading only, the installation of a path and benches, and no new trees. Thompson said he did not think the trees in Grove No. I would grow high enough to obstruct any views and that the "dean up" in Grove No.2 would improve the area. Vice Mayor Gram thanked Larry Smith for his perseverance and said the proposed project was a "very acceptable plan." He suggested that the Town get a proposal to "trim and thin" the Cottonwood tree and see how much it would cost. Mayor Matthews said the Foundation had done a line job and that there were valid and sensible arguments on both sides of the Cottonwood tree issue. He said his philosophy was "when in doubt, do nothing." and that it would be appropriate in the future to review the issue of trees on public land. MOTION: To adopt the Parks & Open Space recommendation to approve Blackie's Grove. minus the [removal oftheJ Cottonwood tree. Thompson. Seconded by Slavitz A YES: Unanimous Moved: Vote: 4. Rccommendation by Parks & Opcn Spacc Commission - Landscaped Berms Between Tiburon Boulevard and Blackie's Pasture Planning Director Anderson said creation of the berms was ajoint venture between the Town and "Blaekie's Brigade" in I 995, but that the vegetation had grown so tall that it now had caused view loss to the homes across Tiburon Boulevard. He said the Parks & Open Space Commission had been presented with the issue in November and had considered three options, which were also before the Town Council: I) Do nothing (i.e. continue current landscape maintenance); 2) Remove and replace the taller plants with water tolerant landscaping (to be provided by the Tiburon Peninsula Foundation); 3) Trim or cut back the existing vegetation. Anderson said that POSC had voted for Option NO.2 and said that Staff concurred with this recommendation. Town Cowu.;iI A4inlfte.~ #02-2()()] January 16,2002 Page 5 Anderson also said the TPF had agreed to assist with plant replacement costs and would provide a revised landscape plan lor future review. Councilmember Thompson asked if there was an irrigation system in the berm. Anderson aflimled this. Thompson asked if the Town-landscaped area near San Ralael Avenue was also irrigated and was told it was. But Thompson pointed out that the plants in that area were also drought resistant. A member of the public commented that the ilTigation system (in the Blackie's Pasture area) did not seem to work half the time. Councilmember Fredericks asked about the State demand f(Jr a refund of grant money if trees were removed from the berms. Planning Director Anderson said that there was a possibility that morc of the original $11,000 would havc to be returned to the State, but pointed out that the TPF had agreed to cover the $3600 demandcd by the Statc in 1999, or apply it (in kind) to the planting oftrecs in Blackic's Grove. Council then discussed the process by which to move f()I"ward in the plant replacement plan. Planning Director Anderson said that POSC had recom'.llended a palette of plants similar to that planted between San Rafacl A venue and Rockhill Drivc (along Tiburon Boulevard). Larry Smith said the Foundation's consultant. Ralph Alexander, could quickly draw up a plan f()r approval by Assistant Superintendent of Public Works Davenport in order to meet a Spring planting schedule. Jefferson Drive resident Wayne Snow asked whether it would be appropriate to set a'height limit in the plan. Mr. Alexander said the new plants would be between 2-3 fect high. MOTION: To accept the Parks & Open Space Commission recommendation for plant rcplaeement on the berms: for the Tiburon Peninsula Foundation to begin work on ' a revised planting plan l'or subsequent review by POSe. Thompson, Seconded by Slavilz A YES: Unanimous Moved: Vote: Mayor Matthews added that there should be a "sound irrigation system," as well. 5. Recommendation hy Town Mamlgcr - Adoption of a Resolution Endorsing Angdlsland as the South Marin MERA Site a) A Resolution of the Town Council of the Town ofTiburon Endorsing Angel Island as the Superior l.ocation in South Marin County I<)r a Marin Emergency Radio Authority Site Town Council Min/lles If02-J(}{)] January jO,2{)(}] Page (j " , Town Manager Mcintyre said that he and Couneilmember Thompson had met with State representatives in Sacramento to articulate the idea of Angel Island as the superior MERA locution fl)r Southern Marin. He recommended Council adoption of the above resolution and for the Town to seck the endorsement of other MERA agencies, as well. Nick Franco, Angel Island Park Superintendent, said he had met with MERA representatives several times in order to articulate the Park's values and policies with regard to such an installation. He said the proposal to site the facility was taking place in conjunction with the restoration project on top of Mt. Livermore, in which all development, including the access road, was being removed so that visitors could enjoy thc view in a more natural setting. Mr. Franco said this type of land use [by MERA] on State land was especially inappropriate and in violation of the prineiples of the Public Resources Code. He said that iffederall'unds wcrc involved in the MERA project, a Section 106 review would also be rcquired. Another potential problem was the fact that the Island is also on the National Register of Historic Places, according to Franco. Mr. Franco raised the question of how the MERA facility would be maintained and said that neither of the two MERA proposals he had secn to date had addressed this issue. He said it would be necessary tor the fllcility to be "virtually invisible" to bc acceptable, but none of the proposals had met this criterion yet. Mr. Franco pointed out that as a peace officer he was supportive of MERA 's goals but that he did not think the island location was good, especially in an emergency. He said it would be costly to maintain and repair the tlleility. Franco said the Town's resolution asked for reconsideration of the State's policies with regard to locating the fllcility but he commented that the Town did not scem willing to reconsider its own policies nor apply the same standards in this instanec. Vice Mayor Gram asked whether Angel Island personnel would "plug into" the MERA system. Mr. Franco said they would not and explained that the Park had its own high frequcncy radio system whieh utilized Mt. Tamalpais and seven other sites. Couneilmember Thompson said that the Town was not asking Angcl Island to reconsider its policy, merely to look at this proposal as a "special circumstance" due to the island's unique location in the midst of such a large urban area. Councilmember Slavitz asked Mr. Franco how long of a review process was anticipatcd tor the MERA proposal. Mr. Franco said if it was a '"perfect" proposal , possibly eight months, but that more likely it would lake a year and a half in order to go through CEQA, Section 106, and the Department of General Services review. Town Council l\4inuJes ifO]-2()()] January /6,]()()2 Page 7 , Couneilmember Thompson thanked Mr. Franco and the Park Service for being "open minded" to the siting of the proposed MERA-nleility. He said that Angel Island had always been the "tirst and toremost" location favored by MERA. Thompson said the Marin Municipal Water District site in Tiburon had merely been the "quickest, easiest location" and that MERA had submitted to the Planning Commission on that basis. Thompson said that utilizing the MMWD site would be "an absolute tragedy" to the Bclvederc/Tiburon community in that it featured an 80-f()llt tower with lattice that would be visible lrom both communities, as well as Angcllsland. He said the Angel [Sland facility, on the other hand, would not utilize an antenna at all but could be placed [tlush] on the North slope of the island pointing north. Couneilmember Thompson asked I{)r the wording of the resolution to be ehanged to eliminate the reference to "antennae" and to relleet his desire fDr the Park Service to recognize the unique setting and safety concerns of this urban location. During public hearing, Virginia Brunini, 267 Karen Way, said she thought the only way the Park Service would work with MERA is if they came forward with a "beautiful, perfect and invisible" lucility. She asked the Council what its "back up" plans were and said she thought the MERA installation was especially critical in the aftermath of September II. Councilmember Thompson said that MER A had considered "back up" locations, such as Mt. Tiburon, several locations in the Town's Open Space, Wollback Ridge (in Sausalito), and the Strawberry Fire Station, but that none were as good as Angel Island. MOTION: Moved: Vote: To adopt above resolution, as amended. Gram, Seconded by Slavitz A YES: Unanimous Town Manager Mcintyre said he would schedule a meeting with MERA, Angcllsland and Town Council representatives for the I{lllowing week. 6. Report by Planning Director - Traflie Mitigation Fee Report and Update Planning Director Anderson said the Town began collecting its current cyele of trallie mitigation fees in FY 96-97 pursuant to Town Council Resolution No. 3162. He said that during the filih tiscal year f{lllowing deposit of the first fee deposited in such accounts, State law required the legislative body to make certain tindings regarding the unexpended funds. Anderson brielly reviewed the use of the funds on specitic circulation improvements within the Town, and said that the Couneil should hold a public hearing at this time and at its next regular meeting, accept public comment, then adopt the lindings on February 6. No one from the public wished to address the Town Council on this item. Town COllncil Minl/les iI02-2()()] .Jmlllw:\' /6,]{){)2 Pugl!8 , Council member Slavitz commented that it was an exeellent report and that he looked lorward to the completion of the improvements. Council accepted the report and continued the item to February 6, 2002. 7. Report by Planning Director - General Plan Update Status Report Planning Director Anderson said that Town Staff was in the early stages of updating its seven General Plan Elements. He said the main clement, the Housing Element, had to be completely updated pursuant to State law, but he noted that the other elements needed revision as well.. At a minimum, Anderson said, all diagrams (maps), tablcs, demographic and technical data, and many policies and programs should be updated. Anderson said that up to $ I 50,000 had been budgeted over two tiseal years to complete the update and that the bulk of the work would be done in-house. He said the Town had established a revcnue source and would continue to use it. However, Anderson said it was di fficult to predict and project the linal costs. With regard to the I-lousing element, Anderson said that some "upzoning" must occur in order to meet the Regional Fair Share Housing Allocations assigned by the State and the Association of Bay Area Governments (ABAG). Anderson said that the aforementioned housing goals would trigger an EIR, which was part of what drove the cost. He also said that public workshops would be required. Vice Mayor Gram asked the Planning Director whether he thought the General Plan could be updated tor $150,000. Planning Director Anderson replied that "it will be tight." Vice Mayor Gram said the Town had a good General Plan and that he was not sure that all of the updates, with the exception of the Housing Element, were necessary. He posed the question of how to control costs and said he did not want an "open-ended process" He suggested establishing a list of priorities and doing the "essential" elements first. Planning Director Anderson said it was difficult to separate the elements and that doing it that way could end up costing more. He said that the Housing Element update would most certainly trigger an FIR and he said it would be up to the Town Council and Planning Commission to make some hard decisions to keep the pr()eess manageable and costs down. Vice Mayor Gram agreed that the Council should watch the process and costs closely. Planning Director Anderson said that Staff eould "polish up" a budget. Town Manager Mcintyre said that Staff would keep the Council apprised with regular reporting of costs. He also encouraged the Council and Planning Commission to take the Planning Director's recommendation seriously and "set ground rules" during the public review process. Tml'n Council Alinuh's #O]-](}(}] January /6. ]()()] Page 9 Councilmember Slavitz asked about the number of affordable housing units required by ABAG. He said there had been no mention of "upzoning" during a recent review of the statistics and wondered why it was now being discussed. Planning Director Anderson said that the 1988 ABAG report called for the creation of over 400 new housing units, and that the Town's current I-lousing Element had identified only three aff,xdable housing sites, all of which have since been developed with a/1()rdable projects. New sites must be identilied and zoned to make the number of units possible. Anderson also said that since that time, State cnforcement had been tightened and rcalistic opportunities must be crcated to develop such projects, even if the current number of lair-share units (164) is not actually built. Councilmcmber Thompson asked why the Town could not oppose the lindings based on the arguments against increascd dcnsity and traffic that the Town had used in the past to control growth. Anderson pointed out the nilmber of housing units on proposed sites was actually rather smaiL not even one-filth the size of the Hilarita. He said these small projects and the increase Irom upzoning would be partially onset by other properties, such as the Martha Company project, that might not be developed to the full density assumed in the General Plan traffic model. He explained the concept of an am)rdable housing "ovcrlay zone," meaning that if those areas were developed for affordable housing, they would be allowed a higher zoning density. Co unci I accepted the status report. PUBLIC HEARING 8. Recommendation by Planning Director - Amendment to Town Code Chapter 13 (Building Regulations) to Reduce the Number and Length of Building Permit Extensions and Increase the Penalties Therefore; And to Revise Sections Dealing with Permit Conditions, Violations, and Expired Permits (2nd Rending and Adoption ol'Ordinance) a) An Ordinance of the Town Council of the Town ofTiburon Amending Provisions of Chapter 13 of the Tiburon Municipal Code (Building Regulations) Council waived the staff report. Mayor Matthews opened and closed the public hearing. TOH'n COllncil Minufes #O]-2()()] JalllfWY f6,]()()] I\/ge 10 There was no pub I ic comment. MOTION: Moved: Vote: To read ordinance by title only. Gram, Seconded hy Thompson A YES: Unanimous Mayor Matthews read, "An Ordinance of the Town Council of the Town ofTiburon Amending Provisions of Chapter 13 of the Tiburon Municipal Code (Building Regulations)" MOTION: Moved: Vote: To adopt above ordinance. Gram, Seconded by Thompson A YES: Fredericks, Gram, Matthews, Slavitz, Thompson COMMITTEE AND COMMISSION REPORTS Councilmember Fredericks reported on Jt. Disaster Advisory Council request for publication of emergency intormation in The Ark. Town Manager Mcintyre agreed to apprise Council of the cost to be shared by the othcr agencies on the Council. WRITTEN COMMUNICATIONS Town Council Weekly Digcst - January 4, 2002 To~n Council Weckly Digest - January 11,2002 ADJOURNMENT There being no further business belore the Town Council of the Town ofTiburon, Mayor Matthews adjourned the meeting at 9:52 p.m., sine die. HARRY MATTHEWS, MAYOR ATTEST: DIANE CRANE IACOPI, TOWN CLERK Town COllncil /vtinllfes 1102-2()()] January /6,2002 Page II TIBURON TOWN COUNCIL STAFF REPORT MEETING: TO: FROM: SUBJECT: FEBRUARY 6, 2002 ~ TOWN COUNCIL MEMBERS ALEX Mc INTYRE, TOWN MANAGER MONTHLY INVESTMENT SUMMARY REPORT - AS OF THE MONTH ENDED NOVEMBER 30, 2001 AGENDA ITEM 3 TOWN OF TIBURON Institution/Agency Investment Amount Interest Rate Maturity State of California Local Agency $7.829,610 3.526% Liquid Investmcnt Fund (LAIF) Totallnvcstcd: $7,829,610 TIBURON REDEVELOPMENT AGENCY Institution! Agency Investment Amount Interest Rate Maturity State of California Local Agency $1,262,8 I 8 3.5260;', Liquid Investment Fund (LA IF) Bank of America Other $0 Total Invested: $1,262,818 Notes to Table Information: State of California Local Agency Investment Fund (LAIF): The interest rate represents the effective yield for the month referenced above. The State of California generally distributes investment data reports in the third week following the month ended. Acknowledgment: This summary report accurately reflects all pooled investments of the Town ofTiburon and the Tiburon Redevelopment Agency, and is in confclrmity with State laws and the Investment Policy adopted by the Town Council. The investment program herein summarized provides sufficient cash flow liquidity to meet next month's estimated expenditures. Alex Mcintyre ce: Town Treasurer Local Agency Investment Fund LAIF Performance Report Reporting Date: Effective Date: Quarter Yield: Daily: Year: Life: 12/12/01 12/12/01 3.61% 3.35% 4.09% 191 Quarter Ending 09/30/01 Apportionment Rate: Earnings Ratio: Fair Value Factor: 4.47% .00012254784317284 1,004705758 Monthly Average For November: 3.526% Pooled Money Investment Account Portfolio Composition' $48.7 Billion 11/30/01 Loans Corporate 5;76% Bonds 4.88% Treasuries 9.76% . Treasuries Mortgages 0.02% o Mortgages [J Agencies .CO's/BN's Commercial paper 19.96% Agencies 35.40% o Time Deposits o Bankers Acceptances .Repo . Commercial Paper o Corporate Bonds o Loans CD's/BN's 14,24% . Reverses .The PM1A portfolio does not hold any securities of PG&E or Southern California Edison. f STATE OF CALIFORNIA PHILIP ANGELlDES. Treasurer OFFICE OF THE TREASURER SACRAMENTO Local Agency Investment Fund f'O Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 ~ \W1 December, 2001 Statement CITY OF TIBURON Allo: CITY MANAGER 1505 TIBURON BLVD TIBURON Account Number: 98-21-922 II:H:: f';l,: 1'VI1= :j"1I b-j t.= l';,il ;;:_= Il \J ~,=:.-,J CA 94920 JAN 9 2002 Transactions Effective Transaction Tran Date Date Type 12-04-2001 12-04-200 I RD 12-06-200 I 12-05-2001 RW 12-17-2001 12-17-2001 RD TO\Vi1 MAt~AGEnS CFFiC~ TOWN Or TibCJR:.;" Confirm Number Authorized Caller Amount 552548 657167 955179 RICHARD STRANZL RICHARD STRANZL RICHARD STRANZL 325,000.00 - 190,000,00 I, I 00,000.00 Account Summary Total Deposit: Total Withdrawal: 1,425,000.00 - 190,000,00 Beginning Balance: 7,829,609.91 Ending Balance: 9,064,609.91 Page: I of I STATE OF CALIFORNIA PHILIP ANGELlDES. Treasurer OFFICE OF THE TREASURER SACRAMENTO Local Agency Investment Fund PO Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 December, 2001 Statement TIBURON REDEVELOPMENT AGENCV Ann: TOWN MANAGER 1505 T1BURON BLVD T1BURON CA 94920 Account Summary Total Deposit: 0.00 0.00 Beginning Balance: Total Withdrawal: Ending Balance: Page: I of I Account Number: 65-21-002 1?")1:-,,",1e''IQeii''1l lr"!):.'I\."pIb~ U E=!YJ JAN 9 2002 rOl/iil M,\NAGERS OFFICE TOW"j OF TmmON 1,262,818,20 1,262,818.20 e", . ' . 0" TIBURON TOWN COUNCIL STAFF REPORT MEETING: TO: FROM: SUB.JECT: FEBRUARY 6, 2002 TOWN COUNCIL MEMBERS ~ AGENDA ITEM L/ ALEX McINTYRE, TOWN MANAGER MONTHLY INVESTMENT SUMMARY REPORT - AS OF THE MONTH ENDED DECEMBER 3 I, 200 I TOWN OF TIBURON Institution! Agency Investment Amount Interest Rate Maturity State of California Local Agency $9,064,610 3.261% Liquid Investmcnt Fund (LAIF) Total Investcd: $9,064,610 TIBURON REDEVELOPMENT AGENCY Institution! Agency Investment Amount Interest Rate Maturity State of California Local Agency $1,262,818 3.261% Liquid Investment Fund (LAIF) Bank of America Other $0 Total Invested: $1,262,818 Notes to Table Information: State of California Local Agency Investment Fund (LAIF): The interest rate represents the effective yield for the month refcrenced above. The State of California generally distributes investmcnt data rcports in the third week following the month cnded. Acknowledgment: This summary rcport accurately reflects all pooled investments of the Town ofTiburon and the Tiburon Redevelopmcnt Agency, and is in conformity with State laws and the Investment Policy adopted by the Town Council. The investment program herein summarized provides sufficient cash flow liquidity to meet next month's estimated expenditures. Alex McIntyre cc: Town Trcasurcr LAIF Performance Report Page 1 of 2 Philip Angelides, State Treasurer '. L Inside the State Treasurer's Office ~ Local Agency Investment Fund LAIF Performance Report Reporting Date: Effective Date: Quarter Yield: Daily: Year: Life: Quarter Ending 12/31/01 Apportionment Rate' Earnings Ratio: Fair Value Factor: Monthly Average For December: 01/30/02 01/30/02 307% 2,95% 3.87% 177 3.52% .00009644387381853 1.003787124 3.261% Pooled Money Investment Account Portfolio Composition" $49.7 Billion 12!.l1!U1 Corporate Bonds 5,05% Reverses Loans -0.60% Treasuries 6,01% 10.97% Commercial Paper 23.13% Mortgages 0.02% . Treasuries o Mortgeges l::l Agencies . CD'siBN's o Time Deposrts' o Bankers Acceptances Agencies 32.42% . Repo . Commercial Paper Bankers Acceptances 0,03% Time Deposits 10.20% o Corporate Bonds , o Loans . Reverses CO's!8N's http://www.treasurer.ca.gov 1 laif 1 performance. htrn 1./30102 " "ri i '(' ~.. ... iViAIL # S __L"~_;h".. .~ ,?-/ ~ (r;~~ :- i",-'-" ._~t;1 .,'" LEN AND RUTH YAFFE 10 GILMARTIN COURT TIBURON, CALIFORNIA 94920 (415) 789-5168 ~C~S 0) 2002 ,'" ,.. -. , r'y, .~\ -"' ,::!'iJ . ",=,'.: :\) February 4, 2002 Mr. Scott Anderson Tiburon planning Department 1505 Tiburon Boulevard Tiburon, California 94920 VIA FAX TO (415) 435-2438, ORIGINAL TO FOLLOW, Re: Anolik Lot Line Adjustment Application - 280 Roundhill Road Assessors Parcel Number: 39-171-05 (Portion) Your File Number: 60005 -.... Dear Scott: Thank you for providing the recent version of the proposed .66 acre ceRs and other materials submitted by the Anoliks on December 13, 2001 for their requested lot line adjustment. After reviewing the Anoliks' recent materials, we would like to express our concern regarding the potential for view blockage. The landscape palette attached as Exhibit C to the Anoliks' ceRs still contains a few trees and shrubs which can exceed the maximum CCR landscaping height limit allowed for a particular envelope or area. We remain particularly concerned about Olea Europaea Manzanillo, Sambucus (variety dependent)and Brugmansia Candida. Even though the .66 acre CCR text sets forth maximum landscape heights, we believe that the CCRs should make absolutely clear that the maximum landscape height limits expressed in the CCRs controls over the landscape palette. A further provision added to the CCRs to this effect will ensure that if any permitted plant on the landscape palette grew taller than the maximum height restriction, it would be a CCR violation and enable enforcement by the Town and the neighbors. Finally, we would be more comfortable if the height limitation on plants in the L-shaped parcel at the northeast corner was 10 feet, rather than 25 feet, due to its higher elevation and location. Thank you for your assistance and work on this matter. Sincerely, ~ ~ Q v-t-f~ lja{tr Len and Ruth Yaffe ." f{ I t lVIAI L# - 6 -""........;.:.;..-,,;;. .' TOWN OF TIBURON STAFF REpORT ) ITEM NO. MEETING DATE: 2/6/2002 Date: Rev. By: MA YOR AND MEMBERS OF THE TOWN COUNCIL SCOTT ANDERSON, PLANNING DlRECTOR:;;:j~C/~ p PARCEL MAP FOR LOT LINE ADJ.USTMENT 280 ROUND HILL ROAD AND 210 GILMARTIN DRIVE; ACCEPT GRANT OF OPEN SPACE EASEMENT; ENTER INTO AGREEMENT REGARDING BUNCHGRASS MITIGATION FEES; ALEXANDER & BINY AMINA ANOLIK, OWNERS AND APPLICANTS; ASSESSOR PARCEL NOS. 39-203-01 AND 39-171-05 JANUARY 29, 2002 ~ ALEX D. MCINTYRE, TOWN MANAGER ~ To: From: Subject: BACKGROUND The Town is in receipt ofa lot linc adjustment application from Alcxander and Binyamina Anolik that would add approximately 0,66 acres to their existing residential parcel at 280 Round Hill Road, The donor property is a 4.66-acre site for which the Town has prcviously approved a Precise Devclopment Plan and a Tentative Subdivision Map, Both prior approvals envisioned the lot line adjustment now before the Town Council, and it has been prepared in conformance with both of the prior approvals. The Tentative Map approval required that the lot linc adjustment be performed by Parcel Map duc to thc complcxitics of thc approvcd Prccisc Dcvclopmcnt Plan conditions of approval. The applicant has proceeded to fulfill the required conditions of approval, and the Parcel Map finalizing the lot line adjustmcnt is now before the Town Council for approval. ANALYSIS Thc Town Engincer and Planning Dcpartmcnt Staff havc rcvicwcd thc parccl map and found it in conformancc with the approved Prccisc Development Plan, approved Tentative Map, as well as and state and local subdivision regulations. In conjunction with the Parcel Map (Exhibit 2), Town Staff will record a "Declaration of Restrictions" (Exhibit 3)and a "Releasc of Easement" (Exhibit 4) in fulfillment of prior conditions of approval 'l'ihuron Town COllncil Staff lIep()/"t , ]/(il]()()] -' " Also in conjunction with the Parcel Map approval, the Town Council is asked to accept a "Grant of Open Space Easement" (Exhibit 5) to be recorded under separate instrument, and enter into an "Agreement Regarding Bunchgrass Mitigation Fees" (Exhibit 6), also to be recorded under separate instrument. The Grant of Open Space Easement fulfills' a condition of approval on the tentative map. The Agreement Regarding Bunchgrass Mitigation Fees defers payment of approximately $21,500 in bunchgrass mitigation fees until such time as the sale of the larger 4.00- acre property occurs. This sale is expected within a few months of this meeting. All of the relevant documents have been reviewed and approved as to form by the Town Attorney. Approval of a parcel map is a ministerial action and is exempt from CEQA. RECOMMEN DA nON Staff recommends that the Town Council adopt the Resolution (Exhibit I) approving the Parcel Map, accepting the Grant of Open Space Easement, and entering into the Agreement Rcgarding Bunchgrass Mitigation Fees EXHIBITS I. Draft Resolution. 2, Parcel Map. 3, Declaration of Restrictions, 4. Release of Easement. 5. Grant of Open Space Easement. 6. Agreement Regarding Bunchgrass Mitigation Fees, anolik lla rarccl mar Ie rcport.doc 'l'iOU1'O!I Town Council Stuff Report 2i612002 2 RESOLUTION NO, A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON APPROVING A PARCEL MAP FOR THE ADJUSTMENT OF LOT LINES ON PARCELS OF LAND LOCATED .,. AT 280 ROUND HILL ROAD AND 2 I 0 GILMARTIN DRIVE AND ALSO ACCEPTING A GRANT OF OPEN SPACE EASEMENT AND APPROVING AN AGREEMENT REGARDING BUNCHGRASS MITIGATION FEES (ANOLlK PD#27) ASSESSOR PARCEL NUMBERS 39-203-01 & 39-171-05 RECIT ALS A Parcel Map proposing the adjustment oflot lines on two parcels ofland has been submitted by the property owner, Anolik Family Partnership. The map adjusts the lot boundaries but does not result in the creation of additional lots. The submitted map has been examined by the Town Engineer and returned to the Town Clerk as required in Section 14.36 of the Tiburon Subdivision Ordinance, The Town Engincer and Planning Department StafThave determined that the map is in substantial conformance. with an approved Precise Development Plan (Resolution No, 3439) and an approved Tentative Map (Resolution No. 2001-04) adopted on September 6, 2000 and February 14, 200 I, respectively, and that all required conditions of approval have been met. " A grant of open space easement (by separate instnlmcnt) has becn offcred to the Town in conjunction with the parcel map. An Agreement Regarding Bunchgrass Mitigation Fees (by separate instrument) has also been submitted in conjunction with the parcel map, APPROV AL NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon docs approvc the map entitled "Lot Line Adjustment, Parcel Map, Lands of Anolik and Lands of Anolik Family Partnership" (3 sheets), prepared by Lawrence P. Doyle, dated 2/26/01, and does direct that said map be duly recorded with Marin County, together with a Declaration of Restrictions and a Relcase of Easement prcparcd under separate instrument. TifwfOlI TOWIl COllllcit He,m/ll/inn No. -]OO? 1/6/2001 I crn7T""nrrQ'1\It) J ~.jl';'\. rl j1~).',.). J j . '--"~"-'~. BE IT FURTHER RESOLVED that the Town Council of the Town ofTiburon hercby accepts the Grant of Open Spacc Eascment (to be recorded under separatc instrument) and approvcs the Agreement Regarding Bunchgrass Mitigation Fees (to be recorded under separate instrument) and authorizes the Mayor to execute both documents. PASSED AND ADOPTED at a regular meeting ofthc Town Council of the Town of Tiburon on , 2002 by the following vote: AYES. COUNCILMEMBERS. NOES: COUNCILMEMBERS ABSENT COUNCILMEMBERS: HARRY MATTHEWS. MAYOR TOWN OF nBURON ATTEST. DIANE CRANE IACOPI, TOWN CLERK anulik lIa pared map res.doc Tihllrvtl Town emOleil Hesollltiofl Nil. _-2002 2/6/JUI!] . 2 AP # 39- I 71-05 (portion) Recording Requested, Return to: TOWN OF TffiURON ATTN SCOTT ANDERSON 1505 TffiURONBOULEVARD TffiURON, CA 94920 DOCUMENT TITLE DECLARATION OF RESTRICTlONS 'ii'''n,r,'rr;''l\-r('' ~ J...u.;\..ct.:~,L;".i_;,. },"l .j,_..~.... Recording requested by: Alexander Anolik 2107 Van Ness A venue, Suite 200 San FraneiscLl, CA 94109 When recorded, mail Ill: Alexander Anolik 2107 Van Ness Avenue, Suite 200 San Francisco, C1\ 9410') DECLARATION OF ESTABLISHMENT OF DEED RESTRICTIONS The intent and purpose 01' this document is to set I()rth certain deed restrictions running w. ith the land suhject here(Jo hercina.lter the "Property"). ~; This declaratiLln is made . n l'~G 200 I. by Alexander Anolik and Sinyarnina Anol ik (hereinattcr "Declarants") on behalf of the Anolik Family Partnership, a Calil(lrnia Limitcd Partnership, NOW, THEREFORE, Declarants declare that all of the property described in Articlc I is hcld and will be held, conveyed, hypothecated, encumbered, leased, rcntcd, used, occupied, and improved subject to the 1()lIowing restrictiLlns. All restrictions will run with the land and will be binCling on all parties having or acquiring any right, title or intcrest in the property described in Article I or any part hereof. ARTICLE I. PROPERTY SUB.mer TO DECLARATION. 1.1 The Property subject to this Declanition is known as that property incorporated into 2HO ROllndhill.Road, Tiburon, CA by virtue of a proposed lot line adjustment. more specifically described in Exhibit "1\" attached hereto and incorporated herein. III I 01'4 DeclaratiLln Llf' Deed Restrictions ARTICLE 2, RESTRICTIONS 2.1 The Property is approved only for accessory uses and accessory structures nornlally associated with a single-LUmily dwelling, and shall not be used tor Illrther subdivision, tor the development of a separate dwelling unit, or lo'r a secondary dwelling unit. 2.2 Landscaping maximum growth heights and approved structure heights and elevations shall not exceed the following limitations. The location of cach envelope referred to below is set forth in the attached Exhibit "B" and incorporated herein by reference. References to "grade" shall mean the natural surface of the ground, or the Ilnished ground surface, whichever is lower. The natural ground surface elevation is depicted in the attached Exhibit "13", herein incorporated by reference. 2.2.1 All plantings within the BUIlding Envclopc shall not exceed a maxi'Inulll growth height of 15 feet above grade. 2.2.2 Any approved structures/eliclosed space within the l3uilding Envclope shall not exceed a height of 15 feet above grade. 2.2.3 Any pool, trellis or retaining wall within the Primary Landscape Envelope shall not exceed a height of 6 feet abov'e grade. 2.2.4 All plantings within the Primary Landseape Envelope shall not exceed a maximum growth height of25 feet above grade. 77' -.-.) Terraecs, walkways and other "at grade" improvements are permitted within thc Primary Landscape Envelope. 2.2.6 All plantings within the Secondary Landseape Envelope shall not exceed a maximum growth height of 10 feet above grade. 201' 4 Declaration of Deed Restrictions III III III III .,1 ~ ' _.0 I'lantillgs on the properly must be limited to those ClppeClring on the LandseClpe I\delte ancll'lallt List attached hcreto as Exhibit "C". incorporated herein. 2.4 The restrictions set IDrth hercin may only be amcnded with prior ,Ipproval 01'" the Town 01' Tiburon. All such amendments shall be recorded in the Countv Recorder's Onice. 2.5 Procedures and Regulations of Town. The procedures and regulations set / forth in this Declaration are separate and distinct from any zonll1g, subdivision, or other procedures and regulations ol'the Town. The Town is not a party to this Declaration, but has requircd that certain provisions be included to properly implemcnt speeilic zoning controls and environmental' mitigations imposed as part of the approval of the project. The Town has the right (but not the obligation) to enforce certain provisions at Owner's expense should the Owner's 1:lilto enl(llTe them. Nothing contained within this Declaration is intended to supersede, except, or ,dter the requirement to adhere to the ordinances, regulations, procedurcs, and approvals of the Town. ~ &.-a--l>-~') Dat20: NU>LlldJcfY',2001 ;:a;A~ AU:XANDER ANOLIK, . I For the Anolik Family I'artnership By: 3 of 4 Declaration of Deed Restrictions STATE OF CALIFORNIA ) ) ) SS. ) CO~r On'):~~ Z;'CISCO ) On !>t::':::~(;lvJ ,200 I, before me, the undersigned, a Notary Public in and for said State, personally appeared ALEXANDER ANOLIK, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person wbose name is subscribed to the witbin instrument and acknowlcdgedthat he executed the same, in hls authorized'capacity. @~\ Dated: Nuv~",b(f~, 2001 By: ~ ~~i~ I1clzldJ:1? ~~~~cliJ.,-iCJ)\ 'a~rL-wJ/( ~-"-7 ~7 BINY AMINA ANOLIK, I For the Anolik Family Partnersbip Witness my band and ol1icial seal. ) ) ) ) COUNTY OF SAN FRANCISCO ) On ~~;.~ 2001, before me, the undersigned, a Notary Public in and k,r said State, personully appeared BINY AMINA ANOLIK, personally known to me (or proved to me on tbe basis of satisfilctory evidetice)' to be thc person whose name is subscribed to the witbin instrument and acknowledged that he exeeuted the sumc. in his authorized capacity. SS. r ~Ii lEON;O-NA"KHODKIN - f en ~ CommISSion 11248786 c ~ ~~,J) Nctary PUblic. California (j) ~, San FranCISco County :!! My Comm. E,plfe, Feb. I, 2004 STATE: OF CALIFORNIA Witness my \Janel and of/lcial seal. ~ fJl/;~d)ffl' Notary Public )-----."'.-.' ". , @".,..,lEONIONAKHODKIN f (jj f4pr;t' '<~ Commission It] 248786 - c (j)!~ . Notary Public' California ~ J' San FrancISCo County - _ . _ . . ~y .c~~~. ~X~i~e:F:~, ~,~O?4~ ( 401'4 Declaration of Deed Restrictions EXHIBIT "A" DESCRIPTION All that certain real property located in the Town of Tiburon, County of Marin, State of California described as fo llows: A portion of the property described in the Deed of Trust from The Equinox Group Inc" a California Corporation, to Alexander Anolik and Binyamina Anolik recorded February 19, 1998 as D.N. 98-009884, said property also shown on that certain Record Map entitled "Lands ofCahn" filed for record Ju]y 21, ]98] in Book 17 of Surveys at Page 32, Marin County Records; Beginning at the westerly'eorner of said property, and the corner common to Lots 10 and 11 as shown upon said map; 1. Thence North 410 16' 35" East (North 420 37' 00" East deed) 118.441 feet; 2. Thence South 47032' 55" East 241.797 feet; 3. Thence South 410 16' 35" West (North 42037' 00" East deed) 121.82 feet; 4. Thence North 46044' 55" West (450 24' 00" West deed) 241.89 feet to the point of beginning. Containing an area 01'29,041 Square Feet / 0.667 Acres Reserving therefrom a 10-foot Drainage Easement the Centerline of which is described as follows: Beginning at a point distant North 46044' 55" West 152.882 feet and North 41016' 35" East 5 feet from the southerly corner of said property as shown upon said record Map; 1. Thence North 460 45' 55" West ]06.74 feet to the eastern boundary ofan existing 10 foot Storm Drain Easement described in the Grant Deed from Wilma R. Pinensky to John Gariffo and Sandra Gariffo, et. AI. Recorded February 15, 1990 as D.N. 90-09752, Marin County Records. EXHIBIT "E" , H~I'IG'~17uE I If>. 44\ _ -+-t----tit. ~-" ~!~"'I'I J' IIJlflx'l/ . J \ I 1/ ('x / /1 G' I / Iff ( \/ / 1/ ~ \ II. I I \1 I ( f I \ /. I ;.- 11"" ! I l I I I f\ / I;; I ~~~ \ 1\.1 \ \ \,JllfY /~ < ~~ \ \ I / I '"0.( \ I ~" m r tl' 1\ \ \ ) I I \ I I "\Iliz~~ \ ~\\ \ II \1/ ( ~ I !lI :;; ~ ~ ~ \tI \ ~ \ \ I ~ \ ~ ' \ "'''I' ) I ~ ~ j; ~ ~ * -; \ -\ \" \ \ \ \ \ \~, \ \ \1' I ~ '" 1lI.( '..1 \\ \ \ \ \ \ ~, ,\ ~ ':t. - \ ~ \ \ I ' \ \ ~-1" ~- i: \.~ \ ~i ~~\~ \ 1\::; ~ ",,-,\4 \ I I, 1 I \ - . ' \ \ \ \ I rns \ \. ~ : I...\-"::" I \?c,.'''l \ I \~~,\'~1'11 1 \ l I I \ \ ~ I!i r)1 \) I I III I) } ~ ~I II/'}] II)II!I/~ ~ I I ! j f)) I} I / 'II~ I , I / / / I J 1- I I I~ 11 ~ ~ J: / I / I / ! J I I J Ii, I / / ~ ... ~~ 1/"'f//llll/)JJI)~? S ~. ~/ / l / / I ) /; / / I l / / / / J · ~II////I//////I//f. 1/1//1/ /f ) / / /( / I / / I J /;/ 11//1/1/ II! /1/11/1/1//11 / . / I / / ( Lli / / ;1,1 l_ / I -f I !-(41';1~1'3~lIi I hl.8~1' / / ~*" /+Y EXHIBIT "C" 'REVISED 01-02-2002 LANDSCAPE PALETTE : For the Anolik Residence, 280 Round Hill Drive, Tiburon California , 'George W, Girvin Associates, Inc i 1623-B Fifth Avenue, San Rafael CA 94901 : (415) 459-3443 (fax 459-7926) I !! _ I [LANDSCAPE ZONES (see exhibit "8") ; , i -as indicated on the approved Envelope Reduction Plan in the Precise Development Plan I i on file with the Tiburon Planning Department I , , i : . i' ; 1. Primary Landscape Envelope i: i -25' maximum growth height !! 1 i 1- -:-: ,i 2. Secondary Landscape Envelope & Building Envelope -i: ; 'i -10' maximum growth height , -i-[ i: -15' maximum growth height at Building Envelope , =U ,; (there are only 10'_plants2how!'J!'Jbi~_ca~_gory thoug~___. I I I j ! I I I j --.-------.------~~_.------ i : i I i 3. Open Space Easement -~I'ii -only if construction damage occurs -.---- , " -local natives appropriate'tothe-exi~ting g!~sslaricr'--------- _-1..._'_ ,-to be of a simil~Lor le~~..r:..b.~!g!:!..!b~~xistin_g_~LJnch__grasse~_~wildfi~~~_s . j I , , ii : :PLANTLIST------.---- , , , , , , I , i I , -. , : , , , , N=natlve U LN-Iocal native --_._~--,~-_._-------------_._---- , Ii' I ' ;LATIN-NAM-E.------------------.--- 'COMMON NAME . , ,TRE-ES & shrubsover iO-height-'- -------------...-----. --r--------------.----.. _1..1.: I IACER PALMATUM ,JAPANESE MAPLE , l' ' iCORNUS KOUSA 'MILKY WAY' iKOREAN DOGWOOD , 1: iFEIJOA SELLOWIANA .------iPINEAPPLE GUAVA LN :-1; , iHETEROMELES ARBUTjFOTi"l\"--;TOYON, CHRISTMASBERRY i 1', 1 LAGERSTROEMIA INDICA ,CRAPE MYRTLE . i 1 ii, i MAGNOLIA GRANDI FLORA 'ST, MARY'S' SOUTHERN MAGNOLIA _1~~1 1MAGNOLlA SOULANGIANA SPECIES ISAUCER MAGNOLIA : 1: ' i : [MALUS FLORIBUNDA iFLOWERING CRAB APPLE I 1 i 2 i : iMELALEUCA INCANA iGRAY HONEY MYRTLE -:-Ii ,i IMELALEUCA NESOPHILA' iPINK MELALEUCA -n-: I ' iOLEA EURC?PA_~A ~ANZANILLO' -- iFRUITLESS OLIVE LN 1..1.:' ,SAMBUCUS __________. ,ELDERBERRY ii' ! iSHRUBS: , i 112'1; 'jABELlA GRANDI FLORA _ iGLOSSY ABEllA i 1 i 2 I : iABUTILON HYDRIDUM IFLOWERING MAPLE N i 1 [2 :-1 ,AMELAN6jjERPALLlDA-----. 'PALE SERVICEBERRY N i 1 i 2:ARCTOSTAPHYLOS (variety ht, perzone)IMANZANITA -- ,1,2 I ' . AZA.CEA'ALASKA'----------- .ALASKA AZALEA LN-T2,-'-==B-~~=g.f_!i\BTS ,Pl~Uli\~j~C=:.:==~=-~=c.()Y9:fE ~RUSH !::N'1.Z.,-;---- BERBERIS AQUIFOLlUM,OREGONGRAPE Page 1 of 4 1 2 1 2 '1 2. '1 2 ~'1 2 LN 1,2 LN '1' 2. LN '1! 2 i 1 i _,12: N l' 2' Ni1 1 ~!Z'I ~i21 i i LN!1!2i i ! -----r1[2: 1 1 ,112: : ! ~~2: : ~ ~!_L-_ N : 1! 2. i LN :-T:zi' , -[112:-' ,. , LN · 1 ]2;11 LN '112: , , ; 1,2: : -~Q---'-I N ,1: 21 : 1 ~1i2:-;-! ( 1: 2: I 1121 ' ! --~1T2!-' j ~i-2i--! I , I , I LN :1j 21-,-; LN : l' 21 ' i LN '1: 21 1 1 --1-:r;21;i " : N ,1 2: : LNi1!z:ii , 1: 2' , I ! ~ I I -N '1:-2' , I ; I , ! i ~i2'-1 I i I ! ! i 112' , 1 ! 1: 2: i i LN'1IZ,-n I ' . I 1 2, ' I LN ~12.-'H' LN : 12\ i i BRUGMANSIA CANDIDA_ANGEL'SIRU~i'ET~ ! SUOCfCElP.:'[)AVIDII ._m ___n.<_~_____ SUTTERFL Y BUSH , BUXlIS1;U'GRE-EN-EfEALT-rY---JAPA-l'{E'SEBOXWOOD ; CAMELIAJAP-oHICA-u ---.---CArvlELLi.;,;:----...-- iCARISSAMACROCARPA-------- NATAT-PLUM IC EAN-OTHUS-THYRSTFLORUS-----CALTFORNIA LI LAC ! COR~fu S- S-ERfc-EA --------------REO- T\iVfcfOOGWOOD ,CORYL(IS"CCYRNIJT A- -. '------:-CALI FORNIAHAZELN UT i DODO NAEA-VISCOSA . ..- : HO-P'-Eius"Hu,-- i ESCALLONTA-EXoNT ENSlS-'FRADESiP--ESCACLO f,jIA-- IROMNEYACOULfER!.----'MAffi:.TJA POppy- 'GAR RY A-ELLI PTICA-----------'S1LKYASSELsuS H I GREVI'LLEA NOE-CLIT---.-------:-GR-EVILLEA---n 1 GREWIA OCCIDENtAi:.i"S.------, LAVENDER-ST ARFLOWER ! HOLODISCUS DISCOLO~---,OCEANSPRA Y IHYDRAi'jGEA OUER'ciF'OLlA---roliKLEAF HYDRANGEA IKNIPHOFIA UVA-Rlj\- IRED HOT-POKER 1 LEPTO-SPERUiiii--sCOPARIUM-----!NEWZEALAND TEA TREE I LONICERA INvciLTJCRATA------iwTNBERRy----- ! LU PI N US-'ALB1F.R6NS~-..---------.-----"'---~-[ SfeVER "EfUSH LU P-I NE itA VATERA-MARTi'fMA...----------'SUSH-MACLow-- I M 1M U LLJSAlJRANTli;:c-LJS---~-------- .STICKY MONKEYFLOWER 1M U HLEN EfE-RGIARI"G.ENS------.-- '---. DE'ER 'GRASS--'- I NANDINAbbrViESTICA-------- HE-AVENLYBAMBOO : PAEO-NTA-sLJFFR-U-rICOSi\-------.----:TRE.E-P-EONY----.-------.--- ! PHI LADECP-riUSCEWisll--- .------, MOCK OR,ANGE--- ! PHOR-rViiuMTENAX ;TOM THUfvfs,'---OWAR{-NEWZEALAND FLAX i"PINUS MUGO-'MUG<y-.-----------.n-'MUGHO.pi"NC.--. TpTTTO-SP-ORUi"fTE-i,jUi"Foui:.Trijf(clippedj'PITTOS'PORUrVi--- ------- i PITTOS'poi'fuMfoBIRA'VARTEGATA' "-'[pTTfOSPORlJrVi .. ------ ! PLUMBAG'6Al.TRICULA TA---------:CAPE-PLUMS-AGO--- !POL ySTICHUMMUNlfUfvj----------"-'WESTERN SWORDFERN r RHAM'NTJS -CAUF<5R.NI-CA.-."---.---COFFESE-RR-Y--------- 1 RHAMNUSCROCEA-------------r REOS-ERRY-- . - .--. I RHOOQDENDRoj:'{1-6-ii. -iilgh'types'max 'R-HOOODENDRON----- 1 RHUSINTEGRTFOLlA ----------iL'Er.lroNADE'EIERRY. i RIBE-S--SA-NGlJTNTUIVi--------------, pil'iinCOWERING CURRANT i ROSA-- n. . ... ---------rROSE ,- .. - -.:.---.. jSALVIA-cHvLANOii -----------fcrEvLAND SAGE i SALVIA LEUC'QPH'hLA--'" .---------jpl]R-PLE SAGE m_ [SPIREA-VANHOUTTEr-..---- ,SPIREA I STR EufZIA-REGTNAE-- .-------------'SIRO.OF -PARADISE' i SYMPHORI.CARPOSALBUS------isN-6WBERR-Y. iTIBCfuCHINA uRviLLEANA.------nmjPRINCE-S-sF'LoWER j V ACCi"Ni"uMOVATDrVi-----------;'EVERC;REEN-H uc KLEBERRY ,WOODWAR61A-ffMsRfATA.--..----GIANT-CHAIN FERN Page 2 of 4 1 ,GROUNDCOVERS ~-1~; ,AcHI-cLEA.MIi.:T:EFOLlUi\i1------ COMMCit:i"YARROW--- LN12 ' ! jADIANTUM-jORDANII 1 CALIFORNIA MAIDENHAIR FERN 1 2' I 'AGAPA-i:Yfi=fusAFRici'iNUS [ LILY OF-tHENlLE LN 1.2 I [ALLIUM bTcRLAIVlyb-EUM iCOASTACciNToN LN 1 2" !ANAPH-ALlS-MARGARiTACEA-------IPi':-ARLTEVERLi'iSTING 1 2 iANIGOZANTHCYsFLAVIDUS----- [KANGAR60-PAV\iS- N : 1: 2, I I [ARCTOSTAPHY[O,;--(variety hI. per zone)[MANZANITA:----- - LN 1 2 I 'ARrv'-ERii\MARltTKTA: ISEA THRijo'f-- --- j\j-t'j,2 i [ARTEIVlISITpYCNOCEPHALA [COASTAL SAGEWORT N '1,2. I I iBACCHi'3~ISP1LULARiS'7TwIN PEAKS' I PROSTRATE COYOTE BRUSH N 1: 21 ! 1 i BOUTELOUA-GRACILlS I EYELASi=fG-RASS- LN '1 2: 1 iBROMUS-CARINATOS-- [CALIFORNIA B-ROM-E LN 1! 2; i I ICALAMAG-R-Os-fiS-NUTKAENSIS -,PACIFiC-cOAST REEDGRASS LN i 1; 2: ! 1 iCALOcFfoRTUS TIBURONENSIS jTIBURO"trMARIPOSA LILY LN 11; 2,Tj iCAREX TUMULICOLA- [BERkELEY SEDGE N '1: 2' I i ICEANOTHUS-(varietyht per zone) . JCALlFORNiA'L1LAC" LNJ.,2 , Is;Hf()Bc5_~A-~Df0(gM~~IDIANU~=j~oAI':-pIA..N.t.__ ~_~_~=~-- , 1: 2; ICORREA 'IVORY BELLS' IAUSTRALlAN FUSCIA NLN -;'-11 "i 22'[~li I j CYNO-GCclS~SQ~_<:;R!\~gC----i HOU~Q:~T.Q~.9Q.E=_--- , , , '. I IDIC~_N..!_RA.!:()!'~.oSA_ iWESTE~N._B.!:E.!=~~NG.-HEART LN ,1:2 I I IDICHELOSTEMMACAPITATUM ,BLUE DICKS LN-f'2Ti IDODECATHE-ON" ISHc56-m'IC;STARS-- LN ,12 : I iO-RVOP-TERTS'ARGUTA-----------ic-OASTi'iLWOOD-FERN- [N71: 2, : i IQ05L~Y?:_ '___ _.::..=::::.~===i~IY.Ef6~EVER..:~===___=_~~_=_-- -'1:2'1-[- IECHEVARIA IMBRICATA IHEN AND CHICKS LN 11'2 i , [ELYMUSGLALJCOS-----------iBLUE\rVILD RYE---.--n LN ,-1i2iTT~--TEPIC6BTui\i1-CANA -.--.-----------rHUMMI.NGBIRD BUSH- -.-------- LN ;1;z'Tr--!ERIGERON GLAUCUS--..------__-rSEASTOEDAISY .--------------- LN . 1,2:;-1 lER'iOG6NUM LATIFOi:luM--------i COAsf BUCKWHEAT------------ LN-:1'2n-: [ERIOPHYLLUM---------jLIZARbTAIL ---.. __._,_, ,__._______m_... .. _._______.__________ .__ _. .-- ; 1 i 2; ; i I ERYSIMUM 'BOWLES MAUVE' [BOWLES MAUVE ~'1;2:-;-i [FESTLJCACALI-FbRNlcA------jCADFoRNii'i--FESCUE'- 1.2 i ! IFESTLJCA OViNA'GLALJCA' !BLUEFESCuE------ L:i\J'1'2':Ti l!,-ES!UC;~ F<:0B_RjI'- --~:________I~~gFESCLJE- .:__:=__ LN ,1' 21 , i [FRAGARIA VESCA IWOODLAND STRAWBERRY __l_:_1 ---_._ -_.__.._.~_. ._-~ - ".-.-.-- ..,--~,~. '-..--. - -------.. LN 11: 2; : i IFRITILLARIA LANCEOLATA ICHECKER LILY LN 1:2: i [ IGAULTHER-IASHALLON---- ISAlAC-------- LN [1i 2' I [iGILlAcAPItATA--.n-.. !G[OElE-GTLIA----- LN [J.!1LLI iGRIN~ElIi\~8I~~Qfl!.~~_____JGUMWE~[L_=:::.:--- : 1: 21 ! I HEMEROCALLlS HYBRIDS I EVERGREEN DAYLlL Y LN ,12, ' i IHEMlzoNIA-cc:iNG'ESTA ' YECCOv'THAYFIELDTARWEED N : 1; 2: [ 1 IHEUCHERA MICRANTHA IALUM Roof---- I 1.2 [ 1 [IRIS-SE-ARD'Eb-' .n [BLUE-SEARDEO-IRIS LN '1,2 i I iTRTS-bOUGLASiT---------!OOUGLAS-TRis-. LN : 1 2 i i ,JUNe-US' _m -----------iR'usR- .. -..---.... LN1;-2::-; IKOELERiA MACRAN.THA---m--..---ipRAIRIE JlJNEGRASS IN-:1-'2":-;-i---rLASTHENIA"CAL(FORNICA _._-'--"'~~'--:'GOLDFIELDS .-.. ---, 12-; I i{~VANt5UL~ AN.<3.UsfIFQ~IA=::"'=--il:IJ:GLLSH LAV~~D_~R--- --, 12' ; , ILAVATERA THURINGIACA 'ROSEA' [TREE MALLOW =--==1-2-'- , r~r;'-ONIUM PEREZII==--=~.==--;?fATltE: LN 12- i lITHOFRAGMA AFFINIS ,WOODLAND STAR . Page 3 of 4 LN 1 2! iLOTUS PURSHIANUS iDEERBROOM LN ,1, 2: i MELicA-SP----------------i MELTCC:W~)\SS----- LN : 1,2 iMIMULUSCARDiNALIS------------;sCARLET-MONKEYFLOWER LN : 1; 2 i IMIMULUSGUTTANUS-------;-SEEP-SP{"NG MON-KEYFLOWER LN ! 1 i 2 1 iMONARDELLA VILLOSA :COYOTE MINT i 1: 2 . , iNARCISSUS-'KING ALFRED' iDAFFODILS------ TI,fT1"; 2. i lNASSELLA PULCHRA . IPURPLE NEEDLE GRASS LN :.1 i 2,: iNEMOPHlLA-MENZIESII- jBABY BLUE-EYES LN 11; 2' i 'PHACELlA CALlFORNICA ISCORPION FLOWER LN ! 1! 2- , i i-PITRIOGRAMA TRIANGULARIS IGOLDENBACK FERN LN 11 i 2' : i IPOL YPODIUM CALlFORNICUM ICALlFORNIA POL YPODY LN : 1: 2: I [POA SECUNDA :PINE BLUEGRASS LN i 1 i 2: i !RANUNCULUS CALlFORNICA ICALlFORNIA BUTTERCUP N 11 i 2:! IRIBES VIBU-RNIF-OLlUM IEVERGREEN CURRANT LN : 112' , ' ISATUREJA DOUGLAS II iYERBA BUENA--- LN h"i2'i-'-! ISEDUM SPATHUIFOLlUM [STONECROP LN ! 1! 2~ i iSIDALCEA MALVAEFLORA ICHECKER BLOOM - LN : 1 i 2 i [SISYRINCHIUM BELLUM iBLUE-EYED GRASS . 1 I 2: i !STACHYS BYZANTINIA 'LAMB'S EAR -[1i 2: i [TRACHELOS-PERMUM JASMINO/DES ISTAR JAS-MiNE-- LN 11' 21 I . ITRITELEIA LAXA------ iITHUR'iEL'S-SPEAR-- INT1i2' ' iWYETHIA------ - iMULE'S-EARS-- -i1:-1 iVINES '.-------- ________.._____n____________u.._.______ __,_._._____________.__._._________________________________m______n_..__ LN I 1,2' ; : iARISTOLOCHIA CALlFORNICA :CALlFORNIA PIPEVINE : 1; 2: i uiBOUGAlrifili[LEA-SPECTASiCi.s-----iEi-6UGAiNiliLi'EA---- 11! 2: [CLEMATISARMAriflSil---------jEVERG-R-EENCLEMATIS 11 121 i I CLEMATIS-iv1oNTANA-----.---mil\N"EMONE CLEMATIS ~[2'1 , I IFICUS PUMILA----------iCREEPINGFIG i 1; 2' I iHARDENBE-RGIA-COMPt-ONIANA---TTLAC-vT/\IT---- i. 1: 2',' :PARTHENOCISSUS TRICUSPIDATA iBOSTON"iW-'- -; 1: 2. : i :WIST'ERTASINENSIS---------'CHINEi=;E-WiSTERlA Page 4 of 4 AP#39-l71-05 (PORTlON) Recording Requested, Return to: TOWN OF TlBURON 1505 TIDURON BOULEVARD TIBURON, CA 94920 A TTN. SCOTT ANDERSON DOCUMENT TITLE RELEASE OF EASEMENT _,,~ ..~\ .~,'\I' 4- Xl""" '\'\' , . J --. _ 1\. l1' .---- ":r~, ," :.-.. _ -.:.~. . .L...~.L: ~. .,....,- -' Recording requested by: Alexander Anolik 2107 V~l1l Ness Avenue, Suite 200 San Francisco, CA 94109 When recorded, mail to: Alexander Anolik 2107 Van Ness Avenue, Suite 200 San Francisco, CA ()41 09 RELEASE OF EASEMENT FOR VALUABLE CONSIDERATION,' receipt of which IS hereby acknowledged, we Alexander and Binyamina Anolik ("Grantors"), on behalf of the Anolik Family' Partnership, release and quitclaim to Alexander and Binyamina Anolik. as individuals, all right, title and interest in the recreational casement recorded on July II, 1996 and re-reeorded on July 17, 1996 as instrument number 96'037249 and 96-038451. respectively, in the Onieial Marin County Records, situated'in tbe City of Tiburon, County of Marin, Slate of California. Executed at San francisco, Cali I(lrnia. ANOLIK FAMIL Y PARTNERSHIP Dated: October3~, 2001 By: ALEXANDER ANOLl General Partner III III III III 101'2 RELEASE OF EASEMENT STATE OF CALIFORNIA ) ) SS. ) COUNTY OF SAN FRANCISCO ) On October _' 2001, bdare me, the undersigned, a Notary Public in and tilt" said State. personally appcarccl ALEXANDER ANOLIK on bchalf of the Anolik Family Partnership, personally known to me (or provecl to me on the basis of satisbctory evidence) to be the person whose nclme is subscribed to the within instrument and acknowledged that he executeclthe same. in his authorized capacity. Witness my hand and ofticial seal. Notary Public Dated: October~J-' 200 I By: ANO.UK FAMILY PARNERS)"II)). .' ~-~ ,L/-rr.k/(?::;/ a0.;!",~~ ~ I~ p~.....a 131NY AMIN' ANOLIK, Genera] Partner STArE OF CALIFORNIA ) ) SS. ) COUNTY OF SAN FRANCISCO ) On Octobcr ~ j , 200 L bdi)re me. tbe undcrsigned, a Notary Publie in and 1'01' said State, personally appeared I3INY A!vIINA ANOLIK, on behalf of the Anolik Family Partnership, personally known to me (or proved to me on the basis of satislCletory cvidenee) to be the person whosc name is subscribcd to the within instrument and acknowledg~d that hc exeeuted the same, in his authori7..ed capacity, ~---n071I;M; c:/ ft;11. - k fI: a~e: ~~'--:;C " \ . Witness my hand and . cial seal. _ Q.~ ~ ~af , Notary Pub lC r .. " " " "LEONID NAKHODKIN f ;;;@""commiSSionIl248786C U') . . Notcry PuOlic . Call1Cfnlo ~ :;). San Francisco County - J. ~ _ r ~y .c~~~' ~t~i~~ F:r:. ~, ~oo.. t 201'2 RELEASE OF EASE:f'vll:NT AP #39-171-05 (PORTION) Recording Requested, Return to: TOWN OF TlBURON 1505 TlBURON BOULEVARD TlBURON, CA 94920 ATTN: SCOTT ANDERSON DOCUMENT TITLE GRANT OF OPEN SPACE EASEMENT ','V;Ii":':'j'\("' S ~~_ ... ~_ ...... ,1,_ ~ _ _J~! ....,) . ___.__",.,,_ FILING REQUESTED BY: Alexander Anolik, Esq. 2JU7 Vall Ness i\VClllll;, Suite'20D San Fr;mcisco, California <)4!09 AND WHEN FILED RETURN TO: Alex3nckr Anolik. Esq. 2107 V:m Ness Avenue, Suite 20n Sail rrancisco, California 94109 GRANT OF OPEN SPACE EASEMENT This GRANT OF OPEN SPACE EASEMENT ("I'aSe1l1elll") is Illadc this~~day 01" July. 2001. by Alexander amI Blllyamina Anolik on l)i..~halr of lhe Anolik Family Partnership, a Calilornia Limited Partnership ("Gralllor"). RECITALS A. Gran[or OWllS certain real property sltu<1!CU in the County or Marin, State of California, more particularly described ill attached Exhibit "A" ("Property"). See Attachment" A". 8. Gr:lll1or desires 10 grant to the Town or Tiburon ("Grantee"'), an open space caSClIIClll Oil, upon. over, across and \lIllleI' 111;\[ ponion o(1he Property described in Illl.: .1rt;]cbcd Exllibi\ "B". Said OpL'!l Space Easefl1ent is also shown 011 Exhibit "e" altachcd I'or grapl1ic:li illfo!'lllaliol1 purposes only. C. The purpose 01" tile Open Space Easement is to preserve tile area in its natural. scenic and open space conditio]} due to the presence llf fragile serpentine and nativc bUllchgrasses and for [he prescrv;ltioll of [he open space character or tile area. NOW, TH ER EFORE, Grantor hereby grants to Grantcc a permanent open space easemenl over all that prop!.,;rty described in attnchcu Exhibits" B" and "C", sllbject to the following conditions alld restrictions: I. Use Restrictions. All use or the Open Sp<lce Easl,;lllent shall be compatible with the pn.::servalion of tile Opl,;1l Space Easement in its natural, scenic and open spacl: cOlldilioll. No use of the Open Space E:lsement shall be made that would impair or interfere with the natural, scenic, open space and other ellvironmental values of the Open Space Easement. No buildings, SlrtlCtureS, or other improvements shall be constructed Oil, no n<.llUral resources shall he extracted from, aflll no activities shall bt.; conducted ill, the Opl::ll Space Easement Ihat would alter. dilllinish, damagc, or dcstroy any physical or sCl:nic characteristic of the Open Space Easement. No planti'ng or trees or other vegetation is permitted. No cutting of vegetation is permitted without prior approval of all encroachment permit by the Town of Tiburon, except th(; clltting hack of grasses or other vegetation as may he required by the Fire District. Said firc.prevelltivc clItting sl1all no! occur prior to JlIl\e 15 of any year, and shall be done in such manner that the rOllt systems of the dormant grassL.:s arc 110t damaged. There shall he no' dumping ur acculllublion oj' trash. gn::cll waSlC, g;lrhage or otl1er ofrensive Ill:ltcri;1! in the Open Spacc Eascmcnt. The Open Space Easemenr area is !lot intended lO be disturbed and will he required to be enclosed with temporary protective fcncing prior to any construction. 2. No Puhlic ACCl:ss. TlIe granting of this EasemenL and its accr.:ptancc by Grantee does noi lluLhorizl: and is noL to he construed as authorizing mcmbers of the public to enter upon or to use till': Open Space EaSelllC1It in any l1li.lIlna whatsocver without tlw consent of the owners o~. tbl: Properly. This provision shall not prevellL Grantor, or his SllCCr.:SSors or assigns, at any time in thc future, from dedicating or granting public access over Llie Open Spacl.:: Easement. . 3. Access by Grantee. The 'Gramcc, its sllccessors or assigns, shall have the right. from time to Lime, during busini.:ss hOllrs on husiness days alll! i.lfla giving reasonahle prior written nOliCL~ LO the OWllers of the Propl.:ny, to enter the Open Space Easement and to inspect the Open Space Easement for the purpose of uett:rlllining compliance with the terms and l:onditiolls or this Grant of Eascment. 4. . Non-liability. The Grantee, it~ successors or :15signs. shall have no responsibility or liability of any kind whatsoever in cOl1n(.'l:tiol1 with rl1~ use or mainlelwnce of the Open Space Easement or any parr thl:rctJf All responsibility and liability for lhe Open Space shall rcmain with Gr;\I110r and its succt.:ssurs' ill ilHt.:resr. EXC~pl in the event of injury or death of any person utilizing the easeIIlent for which injury or death liability is sought to be ill1post.:d 'on t.:ilher parlY hereto, Grantor shall not be liablt; for the consequences of acts or (Jrnissiolls \vhicl1 are directly attributable \0 Grantee or ils officers. agellts. t.:mployt.:es or contractors. 5. Enforl:l'abk Restrictions. This East.:l11elll and each aud t.:vl'ry term, condition and restriction is illlendcd for thl: bl:llefit of the puhlic and COllslitulCs an l'llfon.:cablc restriction pursuant to the provisions of Section 8 of Artie1e XIII of the California ConsLitlllion. This Easement shall bind Grantor and his 'sUcl:CSSOr5 or assigus and is intelHkd LO run with the land. . G. Unenforceable Restriction. If any provision of this EasclllL:nt or the covenilllts and restrictions cOlllained herein shall be held [0 be unenforceable by a coun of competent jurisdiction, this instrumellt shall be construed as if stich provision had 'not been included herein. If any provision Ill:reof is Jmbiguous or shall b~ ~ub.iec\ 10 two or more interpretations, OI'lC or more or which would render ~lIch provision invalid or inconsistent with the OpCII space purposes of this Easement. then stH.:h provision shall he given the intaprelalion that would render it valid ami would he C01l5istcIH wilh the open space purposes of this easelllClll. 7. Exhihits. This E;\semelll includes tilt; following Exhibits that arc attacheu hereto and incorporated herein by reference: Exhihit A: ExhibiL 8: Exhibit C: Ll'gal Descriplion or the Property Legal Description of the Easement Diagram of the Easement IN WITNESS WHEREOF, Grantor h;IS cxccute~ this instrument the day and year first written above. Gralltor: Anolik Family P:lrtncrship, a C:llifornia Limited Partnership / By: III 1// /1/ 2 STATE OF CALIFORNIA ) ) SS" ) COUNTY OF SAN F"RANCISCO ) On July,.tt[. 200 I. bd,"'e me. the undersigned. a Notllry Public in and for said State. personally appeared ALEXANDER ANOLIK., personally known t(~~or proved 10 mt un the basIs 01 salls!cletorv eVidence) to be the person whose namc IS subscl'lbed to the Within instrument and acknowledged that he executed thi: same. in his authori;ed capacity. Ie<?:VQ},y Jak.t1clk1 Notary Public Witness my hand and ol"licial seal. !xr::;;::>:!:;1i :7~ lly: _~~ 7-L~ llinyall1ina I\noli1 STATE OF CALIFORNIA ) ) ) COUNTY OF SAN FRANCISCO ) SS. l' " LEONID NAKHODKIN t _@ ~_.t Comrnission .1248786, ~ g5 ~$~iJS. ~Jotary Public' ColllornlC (/) => :~,;.. San Fro. nCl'~CO County 1 1_ . ~". ~y .C:~r:: :X~I[.~S_~:D..~, :O~4. On Julv :J.. '-<-. 2001, bcl,)re me, the undcrsi~ned, a Notarv Public in and I,)r said Statt, personally apl;ellred I3INYAMINA ANOI..IK. jlers~nally known ~to \E~ (or provtd I,) me on the b<.lsis (d'- satisl':Jctnry cvidcllc~) to bl.:; IhL' person \vIH)sC nanH: is suhscribed to tll.: \vithin instrument and aeknowledlCed that he executed the same, in his authorized capaeitv, Witness my hand and ollicial seal. i~a.L&J& (ltJ Notary I'ublic Granlt:t:: Harry S. Matthews, Mayor Town 01 Tiburon f@". LEONID NAKHODKIN ~ I ~/ ". Comrnis.sion .1248786 :=l .~, Notary PUDIIC . California ~ San Francisco County My Camm. Expir€s F~o, f, 200../ t c CIl UJ Approved as 10 Forlll: Ann R. Danforth Altorney for Town or TiburllH (::\IIIIII().I(lliI')\IIII~.\.VIST,\ (:(J!.J)I,N (;,\.,-" I:STXI'I:S\U70~(II. "I"'" 'I';'~" ca.'"'HCm ,1:111( ""11\,.1,,, 3 EXHIBIT "A" DESCRIPTION All that certain real property located in the Town ofTiburon, County of Marin, State of California described as follows: Parcel One: Lot 8 as shown upon that certain map entitled "Map ofSmithridge Estates" filed for record December 19, 1963 in Volume 12 of Maps, at Page 49 Marin County Records. Parcel Two: Parcel "C" as shown upon that certain map entitled" Parcel Map Lands of Flanagan in the City ofTiburon, Marin County California", filed for record September 18, 1972 in Volume 7 of Parcel Maps at Page 78, Marin County Records. Parcel Three: A portion of the property described in the Deed of Trust from the Equinox Group Inc., a California Corporation, to Alexander Anolik and Binyamina Anolik recorded February 19, 1998 as D.N. 98-009884, said property also shown on that certain map entitled "Lands of Cahn" filed for record July 21, 1981 in Book 17 of Surveys at Page 32, Marin County Records; Beginning at the westerly comer of said property, and the comer eOl11l11on to Lots 10 and II as shown on said map; I. Thence North 41016' 32" East (North 42037' 00" East deed) 118.44 feet; 2. Thence South 47032' 55" East 241.80 feet; 3. Thence South 410 16' 35" West (North 420 37' 00" East deed) 121.82 feet; 4, Thence North 46044' 55" West (North 450 24' 00" West) 241.89 feet to the point of beginning. EXHIBIT "B" OPEN SPACE AND CONSERVATION EASEMENT All that certain real property located in the Town of Tiburon, County of Marin, State of California described as fo !lows: A portion of the property described in the Deed of Trust from the Equinox Group Inc" a California Corporation, to Alexander Anolik and Binyamina Anolik Recorded February 19, 1998 as D.N. 98-009884, said property also shown on that certain map entitled "Lands ~f Cahn" filed for record July 21, 1981 in Book 17 of Surveys at Page 32, Marin County Records; Beginning at a point on the Southwesterly boundary line, that bears South 460 44' 55" East 137.00 feet from the Southeast comer of Lot 10 as shown upon that certain Map entitled "Map ofSmithridge Estates in the County of Marin, Calif" filed for record December 19,1963 in Volume 12 of Maps, at Page 49, Marin County Records; 1. Thence Icaving said Southwesterly boundary North 260 29' 27" East 125.16 feet; 2. Thence South 47032' 55" East 136.797 feet; 3. Thence South 410 16' 35" Wcst (North 420 37' 00" East deed) 121.82 feet; 4. Thcnce along said Southwesterly boundary line North 46044' 55" West (North 450 24' 00" West) [04.89 feet to the point of beginning. LANDS OF SWEET Q,N, 63-33662 LOT 29 LANDS OF ANOLIK. Q,N, 96-09664 17 0.5. 32 LANDS OF NOWELL D.N. 96-33041 27 0.5. 39 LANDS OF CHASE LOT 26 11 R,M. 37 S33'24'OB"W ;-. Ol ;-.1': OlIO i'''J .~ :;;: N ,fLJ, 10 10' N "J r...o va (fl' 10 o ~ , , , EXHIBIT "e" 1\ N <Xl ~ LANDS OF MAHABIR 10 D.N, 94-31627 LOT 13 I l'" N41 i 6'35"E 121.82' ., OPEN SPACE EASEMENT ;.... ,... .,f m m"J <Xl .,f o ~ "2.7"'tl....:.- 526"29.:;;.-;- _ "':05,\6 .w in 10 ....... OV 0" , 10 i'v "J(fl ~ N41'16'35"E 11 B.441 , _I I LOT 6 LANDS OF THE ANOLIK FAMILY PARTNERSHIP PARCEL .C" O,N, 96-66624 7 P.M. 78 LANDS OF ERB D,N, 65-53992 LOT 12 o <( o 0::: --.l --.l -, :C' o Z ~ o 0::: POINT OF BEGINNING LANDS OF SMARIT D.N, 90-11993 LOT 11 12 R.M. 49 LANDS OF BRONTE D.N. 96.,.33475 LOT 10 EXHIBIT OPEN SPACE EASEMENT llBURON lofARIII COUNTY CALJFCIlNJA FiCAt.E:1- - SQ" ORA" En": A.a. Ill'''' 5/22/01 LAWRENCE P. DOYLE lHET 1 OF , LAND SURVEYOR/CIVIL ENGINEER P,O, 60X 1609 MILL VALLEY CA 94942 415-388-9585 ORAtING NO. 749B-01 AP #39-171-05 (portion) Recording Requested, Rcturn to: TOWN OF TlBURON 1505 TlBURON BOULEVARD TIBURON, CA 94920 A TTN SCOTT ANDERSON DOCUMENT TITLE AGREEMENT REGARDING BUNCHGRASS MITIGATION FEE r~~;(F.TC}3TI~ " "- . { '~'_.- - Recording requested by: Scott Anderson, Planning Director Town of Tiburon 1505 Tiburon Blvd Tiburon, CA 94920 When recorded, mail to: Scott Anderson, Planning Director Town of Tiburon 1505 Tiburon Blvd Tiburon, CA 94920 THIS AGREEMENT (hcrcinafter "Agreement") is made and entered into on this 'day of Deccmber 200 I betwcen Alexander and Binyamina Anolik (referred to hcrein as "Owners"), ,the owners of real property located at 200/210 Gilmartin Drive, Tiburon, California (hcrcinafter, the "Property") and the Town of 'fiburon (hcrcinatlcr the 'Town").' In consideration of the promises and agreements containcd hcrcin" and lor other good and valuable consideration, thc rcceipt and sufticiency of which is acknowledged, Owners and the Town agree as follows: I. Payment by Owners of Bunchgrass Mitigation Fcc - Owners agree to,pay trom cscrow upon the sale of the Property, a lcgal dcscription of which is attached hcrcto as Exhibit "A", $21,512.00 representing payment due for the Bunchgrass Mitigation fee imposed as a condition preccdent to approval of a lot- linc adjustment to the bene lit of the Owners and approval of the linal parcel map, 2, Waiver of Payment of Bunchgrass Mitigation Fec as Precondition to Approval of Lot Line Adjustment and Recordation of final Parccl Map - The lof3 LIEN FOR PA YMENTOF BIJNCHGRASS MITIGATION FEE USSl ., o ~ <).~ >-~ ::'::~Qc-: o a?~ ~D 0":; G 0 (I) :z:: ~uuu.. ~ ~. 2 ~ <( i5.:::.~ 06. z ";;;0 Ox tn,Cu.; o 'E6:. ~ . Z E >u. ~ 000 c t: I-U uo5S8 ~ z ~~:.f " (-Wi4': ~~ \ssn Town agrees to waIve pre-payment of the Bunchgrass Mitigation Fee in the amount of $21 ,512.00 as a precondition to the approval of the Owners' desired lot- line adjustment and recordation of the final parcel map. 3. Creation of Lien - In the event that the Owners fail to pay the $21,512.00 on close of escrow, said amount shall bccome a lien against the property described in Exhibit A, which is attached hereto and incorporatcd herein by reference. This lien shall include the principal amount of $21 ,512.00 plus any other sums cxpended by the Town to collect this debt including, without limitation, allomeys fees and costs of suit. 4. Warranty of Signatory - The undersigned hereby represent and covenant that he/she/they are authorized to exc~L1te this Agreement. IN WITNESS WHEREOF, the undersigncd have executed this Agreement on the dates indicated below: Dated: Deeemb~, 200 I STATE OF CALIFORNIA ) ) SS. COUNTY OF SAN FRANCISCO ) On December 2{ ,2001, beforc me, tl~e undersigned, a Nl)tary Public in ~Ior said State, personally appeared ALEXANDER ANOLIK, personally known to~(or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged that she executed the same. Witness my hand and official seal. / I t:! /J /It ~~)e{.Lc !vQE&i(fjUfrb Notary Public Dated: December~, 2001 f:" Aoo':k ~ STATE OF CALIFORNIA ) ) SS. 20f3 LIEN FOR PA YMENT OF BUNCHGRASS MITIGATION FEE TOWN OF TIBURON STAFF REpORT ITEM NO. ~ MEETING DATE: 2/6/2002 To: From: Subject: MAYOR AND MEMBERS OF THE TOWN COUNCIL SCOTT ANDERSON, PLANNING DIRECTOR y~--_/ 600 NED'S WAY: REQUEST TO HOUSING AUTHORITY OF THE COUNTY' OF MARIN TO MODIFY A DEED RESTRICTION ON A TOWN-OWNED TWO ACRE PARCEL; ASSESSOR PARCEL NO. 58-151-27 JANUARY 29, 2002 ~ ALEX D. MCINTYRE, TOWN MANAGER ~ Date: Rev. By: BACKGROUND In 1976, the Town of Tiburon acquired a 2.0-acre property located on Ned's Way from the Housing Authority of the County of Marin. At the time of the acquisition, the Housing Authority placed a deed restriction and reversionary clause on the property, limiting it to public uses. Town Staff is recommending that the Council request that this deed restriction be modified to allow affordable housing use, The Town is currently considering this site for inclusion in the Housing Element as an "affordable housing opportunity site". It is probably the last undeveloped parcel ofland under Town ownership that is considered suitable for housing development. The parcel is also located within the project boundary of the Tiburon Redevelopment Agency, making it even more attractive from an affordable housing standpoint. In order to pursue such a project, the deed restriction must be modified or removed by the Housing Authority. ANALYSIS The subject parcel is located directly upslope from the Chandlers Gate senior housing project currently nearing completion of construction. Refer to Exhibit I, The deed restriction and reversionary clause are attached as Exhibit 2, Staff recommends that the Town Council request that the Housing Authority agrees to a modification to the deed restriction such that "residential projects containing at least 50% affordable units" would be added to the list of uses allowed by the deed restriction TihUI'OJl 7'OWII Council Staff Report 2/6/2002 RECOMMENDA nON Staff recommends that the Town Council adopt the Resolution (Exhibit 3) EXHIBITS ), Location Map. 2. Draft Resolution. 600 ncds way Ie rcport.dol,; 1'ihunm Town Council Staff Report :/6/2002 2 I \ . j I. \:l~to \ 1 ~.C?t" \. \:-0) \ (I a j ~ ~ h , :. \ ,'"1 i; \ I.\~~) \ Ii, a \' \i rm ., Ii ~"\ II ~. I, -:' Ii : 1\ Q \ I ~r \ I' '" '" co co ! ~ ~ o 0 ~ ~ ",,-..,- .,,"" go- n n co"" -z Zc ~s- o-co tI) ~ ;;: ~ 6' '" VI ~ 'I VI :r ~ :r 0 .s. i~ J ~. ) ~ ]! :i" ~ 'ii' I' () =::. ~ * lj ~co'~" ii3 ~ ~ !:3 1'"'1 c.i C'I C'I =i' .:;1 "I " I ( ! i! , I I li ~ i ~ 1 I: i,1 j!! : 1 , I I ;1 ~ 1 :;, o ~ >> " '" . '" '" o ~ ",. to 0' " '" :;, c 3 0- . ~ '" i 'J' , , ; !. ! ~ 1 , :i i i! \.1\ I Ii .",._Ui. , , ,...' 3/ ~, ;; , , / :t> lI> n:1) o lI> c: lI> :J 0 -'- '< lI> o~ '. ...... Q ,.: ~"O :::l OJ ~. "'" :J . i.,.... 01 nOl " Q -i:, ~" ::::-CQ ~~ Ol " ~I . - ~ " I I ;/ .. f I j} " c.; , . ~'I ~. 'l/ 'if .....'!i rn~ \ f \ --\, , , , / I I \ I , I I , , , I , , , I @ ~ ~I@ b :> 5"~bjec.+ ~a....c.e.( CD ." " :- l> '-" :" '$ '" . ~- '~ . , '~ \1 'l ~u; o~ ~~ u.. ; .~ .' ": ~ .j. . '" . ~ ~ ~ '( " ;:. . ~ ':~ .~ ''f .." .' 0 - . V'\~ r~ o - ~~ <0 '-" b n ':< :. :\ "f'i;. -- ~~. ,. ~. ""'\ '\\ , '\' ,,(-0 o~ ./:<.0/ /0/ /. ".~ I -, --.1.~1"';. / . .....,1.1\ ./ / .. '" b> 0' tOaS .1~'QI',6Q.ICN LYFORD (") - -i ." -i - to c: :tJ a :2:: EXHIBIT No.L I 10/1;( Vie i n ~ +y Ma.p '-::J.oo' ~,NG HF:QUI:5I'ED ny .-' \.A27 DOCUMENTARY TRANsrER TAX $ -19- _ Computed on full v(l!ue of property conveyed, _OI~CoIllDlllC'd on hl~1 :-,."llue le,55 lien$ .,nd ~nl~lces rem,umng at Lime 01 ~.Jle. = "ND WH(N Rt:C:ORD(D M""... TO Office of the I Ci ty Attorney 1534 Fifth Avenue San Rafael, CA 94S01 -I .11 n.e-,.1.u;ull IN Af.o::lt dCTC'frY.irl' t.n:.. "'ATIIN Tin" r, . ,r'_ 1!J',Pll~lnt CCIl.,p~ s,..., M..... SiP.Il<l !"irno' c.,~ ~ 5,... l,p, L _I Code Area 11-008 AP 58-151-27 SPACE ABOVE THIS LINE FOR RECOROER'S USE GRANT DEED Application No. 107061 EJC (CORPOR^T10N) lIOUSING AUTlIORITY OF THE COUNTY OF MARIN. a public body corporate and po Ii tic of the State of California . corpurluion orguniz~ undcr tI,C laws of wc St:HC 01 California does bCTChy Grtln' to THE CITY OF TIBlJI{ON, a municipal corporation all (Ilal real pl'(Il'crty silUalcd ill thc City of Tiburon COUlllY of Marin Parcel "ell as shown Hap Book 16 at paee Slatc of Califurnia, ,k_~Cljhrd as fullows: on the Hap of Hilarita, filed May 24, 1974 in .1, Marin County Records. This Deed is made and accepted on the condition thattlle lands Jlereby conveyed be llGed solely for public uses, incl\lding, but not limited to, park, open space:, recreation and related uses, but excluding corporation yard uses, and that 'I;he Gran tee, its sllccessors or as:.;:i.gns shall forever I1se the wi tllin land solely for sHch purposes. In the event that the within pl'operty is not used solely and perpetually- for such public useS as herein stated, then said pr'operty shilll fOI'thwith revert to the Grantor, lIousine; Authority oftha Cowlty of t1arin, the MLlrin County Community Development Commission, their successors and assignG, and Grantee, its successors and assigns, shall forfeit all rights there-toa tn lfil~I'SS wher..of. ..."jd cOfp'olafion l1a:'i <::auscd ils COII'"WIl': llarnc an,1 .....a! 10 he alfi1.cd herCIO ;,,"llhi~ if1~lTu' ml':f1f to be e1.ecutcd !ly ilS duly aUfho!izcd officers. Datcd: February 12, 1976 HOUSING AUTHORITY OF THE COUNTY OF H'ARIrr-- ::~~- STATE OF CALIFORNIA } . ) !/<_.It./'l.......- H. COO"""~ "1- .J,'~---J-- . On _..d-\.L ~<-1_~...:....-_!-!:L~!_C.,_ /,,./,,,,. ...... fl.,. ""J'."iI;9.d,~~':-'Y ;:..":''' in ''''''.'''', H.id . C""nl)' ,.mJ "'''1.. p......."..f/y <1"I',.,,,,.J 1..;)-(- {..- /L-t_,_,_.,-v.....,- ~~..C.'\,.;.. .",,"" ,,, _ ,,, ,_ ,,_ ~-i,~_.A L.~_~,-,'-- {'i'c'i'~"..:...~:Jr3 ',:~~7t_~=:71~~ :!::}-c -..;-<,::= -,-~.............-..... .' '9 "I ,,- . '''P,,,",,,," ,',,' _w."..J ". w',"'!." ""....", ,,"J ..".",," '" ..[.:;.~.,~-p;;-.;.;.~<1-J"'ii~ri(:i~~-;;;I=' ,," ,-,,,II "I ",',,,,,,,,",,,," ,'",i" ."..J. "re",..";""..J,,, ,,, .- ,'" 'Ifi;'Th~",,,,,f;~lN:J, "\.. /1,. '''.'. -7.J (/ ~ ,1<._" /' f~~!;.- rWTARY Pl\UUC.CALlrCRNIA /1--('-<'1.. ",( t, _.~ . - -<--y (SF ...:~~;~ Hl & rOR THE COUN1Y Of MARIN !~ Nt>t,,"Y {'"blie ""L L~~~s:~~~'"' 10, ""\\ . . ,HATCM[NTS 10, '" "....r. ~"IH" 5$ MARIN TITLE 1300 fOURTH SlUff. , O. GUARANTY COMPANY I BOX 669. SAN UfAH. C...lIfO.NI.... 9~~~.,nn.4 or: e""._'-H;" ,.~~l~80 I) 1!oXEIBIT NO, ()(.. RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON REQUESTING THAT THE HOUSING AUTHORITY OF THE COUNTY OF MARIN MODIFY A DEED RESTRICTION ON A 2-ACRE PROPERTY AT 600 NED'S WAY IN THE TOWN OF T1BURON (APN 58-151-27) FOR AFFORDABLE HOUSING PURPOSES WHEREAS, the Town Council of the Town of Tiburon does resolve as follows: Section I, Findings, A. The Town of Tiburon purchased a 2.0-acre parcel from the Housing Authority of the County of Marin (Housing Authority) in 1976. The Grant Deed (Exhibit "A" hereto) contains certain use restrictions placed upon the title by the Housing Authority. These restrictions limit the uses allowed to public uses (excluding corporation yard use) and contain a reversionary clause to enforce the restrictions.. B. The Town of Tiburon is considering the designation of this parcel as an "affordable housing opportunity site" in its General Plan Housing Element. In order for an affordable housing project to be feasible on this parcel, the deed restriction would need to be modified or removed, C The Town ofTiburon believes that modification of the dced restriction to facilitate construction of an affordable housing project would further the goals and objectives of both agencies and be of public benefit. Section 2. Request for Modification of Deed Restriction. NOW, THEREFORE, BE IT RESOLVED that the Town Council ofthc Town of Tiburon hereby requests that the I-lousing Authority of the County of Marin modifY the deed restriction such that "residential projects containing at least 50% atfordablc units" would be added to the list of uses allowed by the dced restriction. BE IT FURTHER RESOLVED that the Town Council will absorb all costs of preparation and recordation of the modificd dced rcstriction. PASSED AND ADOPTED at a rcgular meeting ofthc Town Council of the Town ofTiburon, State of California, held this _th day of ,2002, by the following vote: AYES COUNCILMEMBERS TiburoJl TOWIl COUllcil Ueso/uliOf1 lv'o. 2/6/]00] EXHIBIT NO. 3 NOES: ABSENT: ATTEST: COUNCILMEMBERS COUNCILMEMBERS HARRY S MATTHEWS, MAYOR TOWN OF T1BURON DIANE CRANE lACOPI, TOWN CLERK (iOn nr.:L1s \vay tt.:n;si),doe Tihllron Town Council Ueso/lIliOll No. 2/6/2002 2 I I IS"..' I ...,... i I \ ..,NG REQUC5Tf;P BY .-' EX1-:1IfW1. 1\~ DOCUMENTARY TRANSFER TAX $ .q=}-- _ Computed on full value of property cC:1vC?yed, _oRlConlpu1ed on full value less liens .1nd ~nlurnbrilnces remaining at time ot ~le. I.A27 "'NO Wt-l(N Al:CORDl:D .....IL.. TO Office of the I City Attorney 1534 Fifth Avenue San Rafael,' CA 94901 I all Dr.d.alanl or- Ago::-zt dcle1m 'n& b1L. mJARlN Tlnr- IIA A~ Sif:na rirm-rI C"v' s,... ". -.J L SPACE ABOVE THIS LINE FOR RECORDER'S USE Application No. 107061 EJC Code Area 11-008 AP 58-151-27 GRANT DEED (CORPORATION) OF THE COUNTY OF MARIN, a public body poli tic of the State of California corpora te and HOUSING AUTHORITY . corporation organized under the law~ of r.h~ State of California docs hCTCby GrlJ"t to THE CITY OF TIBURON, a municipal corporation all that real plOp~r(y situated in the Ci ty of Tiburon County of Marin Parcel lie" as shown Map Book 16 at page Slate of California, described as (allows; on the Map of Hilari ta, filed May 21+, 1974 in 1, Marin County Records. This Deed is made and accepted on the condition that the lands hereby conveyed be used solely foJ:' public uses, inclurling, but not limited to, pa.rk, open space, recreation and related uses, but excluding corporation yard uses, and that the Grantee, its successors or as~.;igns shall forever use the within land solely for such purposes. In the event that the wi thin property is not used 50,le1y and perpetually for such public uses as herein stated, then said property shall forthwith revert to the Grantor, Housing Authori ty of the County of Marin, the Marin County Commnnity Development Commission, their successors and assigns, and Grantee, its successors and assigns, shall forfeit all rights thereto. In W;tn....ss Wbn...of. s:liJ corpomtioo has caused its corporate flanle an,1 .seal to he aHi1ed hereto and this instru- ment to be esecuted by iu duly aurhorized officets. O:w.'::d: February 12, 1976 HOUSING AUTHORITY OF THE COUNTY OF . MARIN-- ::~~ ST A TF. OF C^ UFORNIA J }' 1~.p__~~'_ ... Co....ty of - _L::....__&.. 0.. ~~L --:-0~~7..-~. 10"/0'''' mC'. rh.. .."J,,"i,o;X". oy!:....y/!i,Mic in an"i",', <Q;; , Co..n'y of"j ,>/alf'. ,..,..onally .",....,,,.1 I-.;.JA'- '- /L--(;.-.......... "'--"--- ~ <.<.1:.u. I 4 ____/)--:-----::J~ ...O~ ,. 7 ,. h. ,h. __e..~'~<"h~-=-__'_'i'==~:;"...-";J:[?, '--"-~f_d'd-,~_!)""::'-c ~-,::;c~ ............... I ~~~~_._-. ~:..'-"""'.~~:::;::?>>:_~-of ,,,.. "".p".at"'," ,hat .....<.u,..J 110.' "",I1,i/;".<I,,,....,...I. and .1,..".."., 10 M'{.~.'--_ ~...._~. ",An ~~ll''t...'~1'fr~r.HtH' "' '1'",,,,,1 (H' 10,,10..1/ "/tb..'co.p"",t.on 11>..., In """,,.d.,,,"J "rft""w/,.JC..J to m" ,h. '~~t;f M.,,@M!j:J;,J'h.. "~'. -- I-I (I , I Q 1..<.. . /' . !-~'\~ NOTARY PUBLlC.CALlfCRNIA T,"__(<u_ d t. .t.- '-.' '-..-y (SF ":~.,,:;; IN g, FOR THl CQUNT'I' Of MARIN Ho14f'y P"bli~ ~ .~~ CO:,\i\l\$SIOti O..PIRlS fUJR~:~~~ MAIL )\.~.:.:;,~-~----------- H"'T(M(Nr~ TO, m ,~, ~lIlJ"l ~s MARIN TITLE GUARANTY COMPANY O.llfOINIA.. ~~~,?nn.4 t",,,,'_vv'f I ,-~ ~ 10lt 669, SAN IAFAH. r:,cr580 1300 fOUIIH SU€€T. , 0 TOWN OF TIBURON STAFF REpORT ITEM NO. MEETING DATE: 2/6/2002 :( To: From: Subject: MAYOR & MEMBERS OF THE TOWN COUNCIL SCOTT ANDERSON, PLANNING DIRECTOR~-'-- BLACKIE'S GROVE: PROPOSAL BY TffiURON PENINSULA FOUNDATION TO INSTALL TREES AND OTHER LANDSCAPING IMPROVEMENTS IN THE BLACKIE'S PASTURE PORTION OF RICHARDSON BAY LINEAL PARK JANUARY 28, 2002 ALEX D. MCINTYRE, TOWN MANAGER Date: Rev, By: BACKGROUND At its meeting of January 16, 2002, the Town Council endorsed certain improvements proposed by the Tiburon Peninsula Foundation in the Blackie's Pasture portion of the Richardson Bay Lineal Park. The proposed improvements are commonly called "Blackie's Grove". At that meeting, Staff indicated that it would return with a resolution memorializing the Town Council's action. Staff has found that implementation of such projects is made easier by adoption of a formal resolution, rather than a reliance on meeting minutes. A draft resolution has been prepared and is attached as Exhibit 1. RECOMMENDATION Staff recommends that the Town Council adopt the draft resolution memorializing its earlier . action. EXHIBITS A. Draft Resolution, Iposc/blackics grove tcrcport3.doc TlBURON TOWN COUNCIL STAFF RePORT 21612002 RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TJBURON APPROVING IMPROVEMENTS IN THE BLACKIE'S PASTURE PORTION OF THE RICHARDSON BAY LINEAL PARK "BLACKIE'S GROVE" WHEREAS, the Town Council of the Town ofTiburon does resolve as follows Section I, Findings, A. The Town of Tiburon has received and considered an application filed by the Tiburon Peninsula Foundation (TPF) to install improvements in the Blackie's Pasture portion of the Town's Richardson Bay Lineal Park. The project is commonly known as "Blackie's Grove" . B. The application, contained within File POSC #2000-06, proposes thc following improvements: I. Planting ofa cluster of approximately seven new trccs opposite Blackie's Pasture Road from the pavcd parking lot in Blackie's Pasture Park Thc clustcr of new trees would consist of species projected to grow to a maximum of 15 to 20 feet. This cluster would be complemented by two wooden benches and a decomposed granitc pathway leading to the benches. 2. Minor surface grading (to smooth out uneven topography) in the vicinity of a second existing cluster of red flowering gum trces and a large cottonwood tree located west of Shapero Bridge. The grading would be complemented by thrce woodcn benches and a decomposed granite pathway leading to the benches. Thc largc-canopied broad leaf deciduous tree (cottonwood) locatcd in thc existing cluster would be prcscrved. Other cxisting (smaller) trees in this cluster would be trimmed. 3. The existing large earthen berm alongside Brunini Way would bc gradcd'down in size and height, and the excess material spread in the open arca immediately west of the berm in between the tree clusters, This area would then be hydro seeded with native grasses and wildflowers. C. Materials depicting the approved project are as follows I. Sketch Plan, Blackic's Pasture, prepared by Ralph J. Alexander & Associatcs, dated 8/30/200 I (I shcet) , scale I" = 30', as reviscd by this Resolution, 2, Blackie's Grove Tree Palette dated 1117/2001, Tihuron Town COllllcil Uesv/ulioll No. 2/1)1]()()] EXHIBIT No.L D. Thc Town Council finds that the project is categorically exempt from the California Environmental Quality Act per Section 15304 (Minor Altcrations to Land). E. The Town Council finds that the Parks & Open Spacc Commission held duly noticed public meetings on September 11,2001, Octobcr 29,2001 (field trip), and Novcmber 13, 200 I at which it heard and considcred testimony from intcrested persons, The Parks & Open Spacc Commission duly forwarded its recommcndations to the Town Council for consideration, F. The Town Council held a duly noticed public meeting on January 16, 2002 at which it heard and considcred testimony from intcrcstcd pcrsons, and considered the recommendations ofthc Parks & Open Space Commission. Section 2. Project Approval. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Town Council hereby approves the "Blackie's Grovc" improvements, subject to the Jollowing conditions: r I. Improvemcnts shall be substantially as described abovc and as shown on the drawing labeled "Exhibit A", on file with the Town ofTiburon Planning Department, Filc POSC #2000-06. No new trees shall be planted in thc bayward grove and thc cottonwood tree shall not be rcmovcd. 2. BCDC approval shall be required prior to any work commencing within thc 100 loot shoreline band. 3. An encroachmcnt permit shall be obtained from the Tiburon Town Engineer prior to any work on Town-owned land, 4. Work shall be coordinated to the cxtent feasible with the Richardson Bay Sanitary District such that proposed improvcmcnts by RBSD shall be incorporatcd into the site work. 5, All cxpenditures for trees shall be tabulated and reccipts forwarded to the.Statc of California Department of Forestry. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town ofTiburon, 'State of California, held this _th day of ,2002, by the following vote: AYES: COUNCILMEMBERS NOES: COUNClLMEMBERS: ABSENT: COUNCILMEMBERS Tihurrm Town ('OIlIIei! ReSO!lIfiof/ No, 2/1i/2002 2 ATTEST: DIANE CRANE 'ACOPI, TOWN CLERK HARRY S. MATTHEWS, MAYOR TOWN OF TIBURON bbckic's grove rcso.doc Tihllron Town Council Re....olution'Vo, 2/6/2002 3 TOWN OF TIBURON STAFF REPORT ITEM NO: MEETING DATE: February 6,2002 t To: From: Subject: Date: MAYOR AND MEMBERS OF THE TOWN COUNCIL ALEX D. MCINTYRE, TOWN MANAGE~ FINANCIAL DONATIONS POLICY ~ FEBRUARY 1, 2002 ',' On occasion, the Police Department receives monetary donations from members of the community, The amounts have varied from under a hundred dollars to well over a thousand dollars. At times, the community member donating the money has designated . how the money is to be used (e.g., school program, DARE or crime prevention), The following citizens have recently made cash donations to the Police Department: . Ms. Marie P. Winton, 110 Lyford Drive, Tiburon. In the amount of $500.00 for police operations. . Hassan and Showkat Aminifard, 202 Taylor Road, Tiburon. In the amount of $500.00 for police operations. ANALYSIS Although the monetary donations are appreciated, it poses a problem for the Police Department in accepting these donations. As listed in our Departmental Rules & Regulations, we cannot accept donations and or gratuities (Exhibit A). As such donations should be presented to the Town Council and accepted in the public arena. The attached policy and procedure outlines the process in which public gifts can be accepted on behalf of the Town (Exhibit B), RECOMMENDATIONS It is recommended that the Town Council approve the attached policy, accept the above donations and direct the Town Manager to send a letter acknowledging the donation, Attachments Exhibit A - Police Department Rules & Regulations on the Gifts and Gratuities. Exhibit B - Financial Donation Policy EXHIBIT NO. A-. TlBURON POLICE DEPARTMENT RULES AND REGULATIONS GIFTS AND GRA TUITlES . Soliciting! Accepting (1.1.71) Employees shall not under any circumstances solicit or accept any gift, gratuity, loan or fee, the soliciting or acceptance of which might tend to influence directly or indirectly the actions of said employee or any other employee in any matter of police business or which might tend to cast an adverse reflection on the Department or any employec thereof. Disposition (1.1.72) Any unauthorized gift, gratuity, loan, fee, rcward or other thing of value falling into any of these catcgories coming into the possession of any employce shall be forwarded to the office of the Chief of Police together with the writtcn report explaining the circumstances of the receipt. Free admissions and passes (1.1.73) Employecs shall not accept or solicit free admission to theaters or other places of amusement for themselves or others except in the line of duty. Other transactions (1 . 1.74) Employees are prohibitcd from buying or selling anything of value from or to any complainant, suspcct, witness, defendant, prisoner or other person involved in any case which has come to his attention or which arose out of his departmental employment when such transaction might tend to cause adverse reflection on the department or any employee, REW ARDS General (1.1.75) Unless authorized by the Chief of Police, employees shall not accept any gift, gratuity or reward in money or any other consideration for services rendered in the line of duty to the community or to any person, business or agcncy except lawful salary and any additional legal amounts set forth in the salarv ordinance, or other city authorized programs. T.1X--Fyrm ~-) Q. ~, H_.o..,.I. ~H .~ Town Council Policy and Procedure Number: Effective: Authority: February 6, 2002 Town Council [fjir:J ;7\ P ,'ji,:J uu L~ Lf u TOWN OF TIBURON l Financial Donation Policy I PURPOSE: On occasion, the Town finds itself in the position of receiving financial donations from Town residents. The purpose of this policy is to outline the procedure in which financial donations to the Town of Tiburon may be received, POLICY: It is the policy of the Tiburon Town Council to properly receive financial donations made to the Town of Tiburon. The following procedure will be followed: 1. The Town Manager or designee will present the financial donation to the Town Council and have it accepted in a public meeting. 2. The Town Manager or designee will deposit the donation to a specific program, if so requested by the donor. Otherwise, donations will be deposited into the General Fund. 3. The Town Manager or designee will send a letter to the donor acknowledging the donation. APPROVED: Date Alex D. Mcintyre, Town Manager .I)M.IF I MICHAEL M. POLLAK SCOTT J, VIDA GIRARD FISHE.R . DANIEL P. BARER' LAWRENCE J. SHER JUDY l, McKEI.VEY ANDREW M. STEIN JUDY A. BARNWELL REBECCA E. ORLOFF POLLAK, VIDA & FISHER ATTORNEYS AT LAW 1801 CENTURY PARK EAST 26TH FLOOR LOS ANGELES, CALIFORNIA 90067-2343 TELEPHONE (310) 551-3400 FAX (310) 551.1036 E.MAIL law@pvandf.com . C€.IlT"'ED SPECI.lLIST. ~PPEL~ATE ~...w SUTfaAIlOFCACIFORNIA !lOAlHl O~ LEGAL SPEC'''LIZAnON January 7, 2002 OF COUNSEL: GERARD A. lAFOND, JR. MICHAEL R. NEBENZAHL Ann R, Danforth Town Attorney 1505 Tiburon Blvd, Tiburon, CA 94920 Io)~~~~w~rm lffi JAN 1 1 2002 ill) TOWN AlrORNEY'S OFFICE TOWN OF TI8URON Re: Request for Participation in Amicus Brief Eastburn v. Regional Fire Protection Authority 4th District, Division 2, No.2 Civil E029463 Dear Ms. Danforth: J write to ask your city to join in the Eastburn amicus brief. The League of California Cities has requested our firm to prepare the brief. The League does not submit amicus briefs in its own name, Instcad, it encourages individual cities to lend their names, Therefore, we are requesting all California cities to join as amiCI. THE CASE Minor plaintiff Felicia Eastburn was electrocuted while taking a bath. Her parents called 911. Pimntifts all~ge that lilt: :) 11 riispalchcl odayeJ iil s~Jlding cfllerg(:i1(:i services 10 the Sl.:cm.:, exacerbating Felicia's injuries, They sue the public entity that provided emergency dispatch services for 911 callers, the Regional Fire Protection Authority, and the City ofYictorville for failing to send help earlier. The trial court sustained the defendants' demurrers without leave to amend, It found that the defendants owed no duty to the plaintiffs. Plaintiffs have appealed, The case poses these core issues: . By providing 911 emergency dispatch services, does a public entity enter into a "special relationship" with each of its constituents -- creating a duty to provide prompt emergency services in response to 911 calls, and liability if it fails to do so? January 7, 2002 Page 2 . Does Health & Safety Code section 1799.107 (which immunizes "emergency personnel" from liability unless they are grossly negligent or act in bad faith) impose a duty on entities that provide 911 dispatch services to respond promptly to 911 calls? This case will effect the liability of all public entities that provide or participate in 911 dispatch services. Under state law, all public entities must provide or participate in 911 systems. An appellate decision for the plaintiffs would therefore expose every city to suit by any citizen who believes the response to his 91-1 call was not fast enough. Ef:QUfoSI It is important to get the cities on board, We want to let the appellate court know that this case effects every city in California -- and that those cities oppose this attempt to expand their liability. If your city is willing to participate, please complete and return the enclosed authorization to my office. We request that you respond within two weeks of this letter's date. Thank you. Very tmly yours, POLLAK, VIDA & FISHER ]);uv~ p, DANIEL P. BARER . B (/l/L0c DPB:pb Enclosure TOWN OF TIBURON STAFF REPORT. TO: FROM: SUB.JECT: MEETING DATE: REVIEWED BY: AGENDA NO.:.J.!;2 MA YOR AND MEMBERS OF THE TOWN COUNCIL D~NIEL M. WATROUS, SENIOR PLANNER-~\7-jt) FILE #30104: AMENDMENT TO KUHNS PRECISE DEVELOPMENT PLAN (PD #31) TO ALLOW ADDITIONAL FLOOR AREA AND AMEND A BUILDING ENVELOI)E; 1,5& 9 STEVENS COURT; BEN BARNES, ET AL, OWNERS; ASSESSOR'S PARCEL NOS. 58-111-25, 26 & 27 FEBRUARY 6, 2002 ill ALEX D. MCINTYRE, TOWN MANAGE~ ------------------------------------------------------------------------------------------------------------------ PROJECT DATA Address: Assessor's Parcel Numbers: File Number: Gcneral Plan: Zoning: Subdivision: Current Use: Owners: Applicants: Datc Complete: CEQA Exemption: Permit Streamlining Act Deadline: BACKGROUND: I, 5 &9 Stevens Court 58-I 11-25,26 & 27 30104 Medium Low Density Residential RPD (Kuhns Precise Plan, PD #31) Lands of Fraige, PM 5_90. ,Single-family rcsidential Ben Barnes, et al Ted Wray November 8, 2001 December 7, 2001 May 6, 2002 The project is the proposed amendment to the Kuhns Precise Plan t()r property located at I, 5 & 9 Stevens Court. The applicants wish to increase the maximum t100r area permitted !()r these three TIUURON TOWN COllNCIL STAFF REPORT 1 FE13RlJAR Y 0, 2002 lots, each of which is currently developed with a single-Iamily home. The app(ieation also rcquests to amend the building envelope I{)r the property at I Stevens COllft. On December 12, 200 I, the Planning Commission adopted Resolution No. 200 I-I R (Exhibit 2) recommending to the Town Council that the Precise Plan amendment to allow additional /loor area be approved, but thaI the proposed building envelope amendment he denied. PRO.IECT DESCRIPTION: The Kuhns Precise Plan eurrently limits each pareclto a maximum /loor area of 3,600 square feet, ineluding the garagc. The Precise Plan also allows additional Iloor area "if attaincd entirely within undeveloped space within the existing mass and bulk of the approved house,so long as the total floor area docs not exceed the floor area ratio otherwise permitted by the Tiburon Zoning Ordinance I{)r a lot of this size." This application requests to modify the text of the precise plan to modify the maximum 1l0or arca for each parcel to 3,600 square feet, excludini2: the garage. Plans have also been submitted (Exhibit II) which illustrate the construction of additional garage space for the property located at I Stevens Court. These plans also show the eonstruetion of a deck and stairs that would be constructed on the south side of the housc, most of which extends bcyond the current building envclope tor this)ot. This application also requests to modify the huilding envelope tor this lot to allow thc proposed deck and stairs. HISTOI{Y: A hrief chronology of the Ku'11l1s Precise Pia? approval rccord is as follows: . 1980. The Fraige Master Plan and Precise Plan are approved by the Town. These 'approvals subsequently expire in 19R4. 1984. The Kuhns Master Plan and Precise Plan resubmitted and approved by the Town.' . 1995, Amendment to the Kuhns Precise Plan (File #3(406) approved to adjust the building envelopes I{)r all three parcels in the subdivision. 1995. Amcndmcnt to the Kuhns Precise Plan (File #39502) requested to incrcase the maximum lloor area lor all three parcels, adjust the building envelope for Lot 2 (5 Stevens Court) and modify the height limitations for all three parcels. The rcquest to increase the floor areas was not approved, but the other modifications were approved. 1995. Amendment to the Kuhns Precise Plan (File #39504) approved to adjust the parking and fencing requirements lor the subdivision. Town Council Resolution 3121 adopted to consolidate all amendments and remaining original requirements for the precise plan. TIIJURON TOWN COUNCIL STAFF REPORT FI~BRUARY 6, 2002 2 1998. Amendment to the' Kuhns Precise Plan (File #39705) to allow the construction of an exterior staircase outside the building envelope t()r Lot I (I Stevens Court) denied by the Planning Commission. J 999. Amendment to the Kuhns Preeise Plan (File #39904) to allow additional tloor area "if attained entirely within undeveloped space within the existing mass and bulk of the approved house, so long as the total tloor area does not exceed the noor area ratio otherwise permitted by the Tiburon Zoning Ordinance for a lot of this size." The prccise plan includes three parcels accessed by Stevens Court, a private street.' Town. Council Rcsolution No. 3121 (Exhibit 7), which contained the consolidated conditions of approvallbr this precise plan, stated that "the maximum gross floor area lor each parcel shall not exceed 3,600 square feet, including the garage." This condition of approval was imposed by the Town Council during hearings on this devclopment proposal in 1980. The Council minutes do not retleet extensive discussion on this noor area limit, but indicate that the applicant was requested to indicate the anticipated floor area for the three homes in the subdivision. These house size limitations on the Kuhns Precise Plan werc imposed prior to thc Town's adoption of Floor Area Ratio (f,A.R.) limits in all residential zoncs, House size limits were plaecd on certain prccise plans in the early 1980's, as a precursor to current noor area limitations. Current practice lor the Town ofTiburon is that all precise development plan approvals specify floor area limits on all lots within a devclopment. These limits are commonly more restrietivc than the "default" noor area limits found in Section 4,02.08 of the Zoning Ordinance: For comparison purposes, under the Town's current "dctuult" F,A.R. standards, adopted in 1990, the property at I Stevens Court would be allowed a maximum iloor area of 6,866 squarc leet; the property at 5 Stcvens Court would be allowed a maximum floor area of 5,355 square feet; and the 9 Stevens Court would be allowcd a maximum floor area 01'4,117 square feet. In each case, the dc1uult F,A.R. would also allow an additional 600 square feet for garage space. The 1995 application to increase the floor area maximums for this precise plan (file #39502) requested that the maximum tloor area for Lots I & 2 (I and 5 Stevens Court) be increased to 4,800 square feet, with the f100r area for Lot 3 (9 Stevcns Court) increased to 4,600 square feet. At that time, the applicant stated that the additional tloor area would be "added to the lower portion and downhill sidc of the house[s] which would then havc no impact on uphill neighbors." Several uphill property owners along Round Hill Road raised objections to the request to increase f100r areas lor these homes. The Planning Commission determined that this increased floor area was inappropriate, and did not recommend approval of this request in its resolution to the Town Council (Resolution No. 95- 13, attached as Exhibit 5). The Town Council included the following language in adopting Resolution No. 3101 (Exhibit 6): TIRlJRON TOWN COUNCIl. ST ArF K EPORT FEllRUARY 0, 2002 , J "Thc Town Couneillinds that thc applicant's request to increase thc allowable house size limit lor residences in thc project would have a negative visual impact on adjaccnt properties by increasing the mass and visible bulk of the structures. The proposcd house sizes are substantially larger than cxisting houses in thc immediate vicinity, ineluding the new residence at 211 Round Hill Road. The Town Council further finds that the applicant has provided no compelling reason to approvc larger house sizes t(lr the project, nor demonstrated any benefit to the public health, safety or gencral welfare to warrant a ehangc to thc zoning restrictions properly placed on the project by the Town" , In 1999, another request (File #39904) was filed to increase the permitted floor area f()r the three homes in this subdivision by allowing additional floor area if contained within the cxisting mass and bulk of the approved houses, so long as the total floor area did not execcd the tloor area ratio otherwise permittcd by the Tiburon Zoning Ordinance I{)r lots of these sizes. This request was approved by the Town Council under Resolution No. 3360 (Exhibit 5). Since the approval of this amendment, Design Review approvals for such additions were granted in 2000 lor the home at 5 Stevens Court (increasing the floor area of the rcsidenee to 4,967 square feet) and. in 2001 !()r the home at I Stevens Court (increasing the Iloor area of the rcsidcnee to 4,441 square fect). The house at 9 Stevens Court has its originally approved floor area of 3, 180 square feet. A prior request (File #39705) to modify thc building envclope lor thc property at I Stcvens Court was denied by the Planning Commission in 1998. That application involved a request to construct an, L-shaped, uncovered staircase at thc southem corner of the house. The Planning Commission determined that the .proposed staircase would havc extended too far into the dripline ofa mature oak tree. The Commission noted that the preservation ofthistrec had been the focus of extcnsive discussion in the creation of the original building envelope !{)r this property, and denied the request to amend thc building envelope to construct this staircase. REvmw BY nm PLANNING COMMISSION: The Planning Commission reviewed the project at its December 12,2001 meeting. At that time, it was the eonsensus of the Commission that the additional tloor arca that would be allowed by the proposed amendment would not result in significant impacts to surrounding properties. Thc Commission noted that the building envelopes for this subdivision were extensively reviewed when the prccise plan was first approved by the Town, and that thcse envelopes create, appropriatc constraints !{)f dcvelopment of these lots. The Commission also notcd that the resulting tloor areas lor each lot would still be below the Town's deltllllt floor area ratio. A dissenting opinion on the Planning Commission kit that there was no justification for the requested Iloor area increase, and that the floor arca permitted for individual homes by older prceise plans should not be viewed simply as a beaehhcad from which to subsequcntly request additional floor area at a later date. During the public hearing, concerns were raised by the owncr of the adjacent residence at 2 Rolling Hills Road regarding potential noise, light and privacy impacts that would 'result Irom the TlI3U]{(jN TOWN COUNCIL STAFF REPORT FI~I\RUARY 6, 2002 4 proposcd deck would establish a new outdoor activity arca that would be closer to the adjacent homc than intended by the original building envelope tor this property. The Planning Commission adopted (2-1) Resolution 2001- 18 (Exhibit 2) recommending to the Town Council that the requested text amendment be approved, but that the requested building envelope amcndment be denicd. The Planning Commission also recommended that any tuture construction on thc three lots in this subdivision comply with the cstablished building envelopes; that any construction for the home at I, Stevens Court not be permitted to include windows facing the home at 2 Rolliilg Hills Road; and that the amendment is not intendcd to allow construction of building additions that would increase the height of existing structures on these lots. ENVIRONMENTAL REVIEW: The project is exempt from the requirements of the Calitornia Environmental Quality Act per Section 15301 ol'the CEQA Guidelines, RECOMMENDATION: Statl'recommends that the Town Council hold a public hearing on this item, then adopt the draft resolution (Exhibit I) approving the requcsted text amendment to allow additional floor area, but denying thc rcquested building envelope amendment, subject to the conditions contained therein, EXHIBITS: I. Draft resolution 2, Planning C01l1l1lission Resolution No. 2001-18 3, StafTReport'ofthe December 12,2001, Planning C01l1l1lission mceting 4.. Minutes ol'the December 12,2001, Planning Commission meeting 5. Application and supplemental materials . 6. Planning Commission Rcsolution No. 95-13 7. Town Council Resolution No, 310 I 8. Town Council Resolution No, 3 121 9. Town Council Resolution No. 3360 10. Letter fromTcrry Harrison, datcd October 16, 2001 11. Letter from Bcn 13arnes, dated Dccember 3, 200 I 12, Letter from Marin County Arborists, dated December 4,2001 13. Letter irom Terry Harrison, dated December 10,2001 14. Submitted plans ' TIIlIJRON TOWN COUNCIL STAFF REPORT FEnRUARY 6, 2002 5 RESOLUTION NO, A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON APPROVING AN AMENDMENT TO THE KUHNS PRECISE DEVELOPMENT PLAN (PO #31) TO ALLOW INCREASED FLOOR AREA FOR THE PROPERTIES LOCATED AT 1, 5 & 9 STEVENS COURT ASSESSOR PARCEL NOS. 58-111-25,26 & 27 WHEREAS, on December 12,200 I the Planning Commission held a public hearing to consider the approval of an amendment to the Kuhns Precise Plan increase the maximum floor area pernlitted ](lr each parcel within this subdivision, and to amend the building envelope JlJr the propcrty located at 1 Stevens Comt; and WHEREAS, on December 12,200 I, after receiving public tcstimony and considering the application, the Planning Commission adopted Resolution No. 2000-18 recommending to the Town Council that the Prccise Plan Amendment to increase the lloor area be approved, but that the amendment to amend the building envelope fllr the property located at I Stevens Court be denied; and WHEREAS, on February 6, 2002, after hearing all tcstimony and reviewing all documents on the record, the Town Council concurred with the iindings made by the Planning Commission in part and !lllll1d that the proposed Precise Plan' amendment to allow increased floor area for the homes goveriled by this Precise Plan would be consistent with the Town Zoning regulations and the Tiburon General Plan. The Town Council further concurred with the findings made by the Planning Commission and !lllll1d that the proposed Preeise Plan amendment to modify the b~lilding envelope for the property located at I Stevens Court would negatively impact the neighboring property at 2 Rolling Hills Road, and should be denied. NOW,THEREFORE, BE IT RESOLVED that the Town Council of the Town ofTiburon does hereby approve of the. inercase in the maximum floor area established by the Kuhns Precise Plan, sllbjeet to the tollowing conditions: I. Town Counei I Resolution No. 3121 shall be amended to state that "the maximum Boor area tllr each parcel shall not exceed 3,600 square feet, with an additional 600 square feet lor ~araQe space including tJqe garaf;0, if attained entirely within undevcloped space within the existing mass and bulk of the approved house, so long as the total Boor area docs not exceed the Hoor.area ratio otherwise permitted by the Tiburon Zoning Ordinance for a lot of this size." TIBURON TOWN COUNCIL RESOLUTION NO. 2/6102 ~"yr--YYfr-'" ", V(,", J ~.I'I ..-il~";" ~ 1\1' ~ L..o_'... _'....... '."_.._ D . ,"~,...~ '") 2. The requested building envelope amendment for the property at I Stevcns Court is not approved. - 3. This amendment is not intended to allow construction of building additions that would increase the building height of existing structures. 4. It is recommended that any future Site Plan and Architectural Review applications for construction on the property at I Stevens Court not include windows facing _ the home at 2 Rolling Hills Road. 5. This Precise Devclopment Plan Amendment approval shall be valid tor 36 months ,following its etTeetive date, and shall expire unless subsequent zoning and/or building permits have bcen issLied pursuant to this approval. A time extension may be granted if such request is tiled prior to the expiration date, 6. This approval shall in no way altcr other provisions of the Kuhns Precise Plan not specitieally dcscribed herein, PASSED AND ADOPTED at a regular meeting ofthc Town Council on February 6, 2002, by the !ollowingvote: AYES: COUNCILMEMBERS:. NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARRY MATTHEWS, MAYOR TOWN OF nBURON ATTEST: DIANE CRANE IACOPI, TOWN CLERK H:dwatrous/resotutions/TC30 I 04.resolution.doc TmURON TOWN COUNCIL RLSOLUTION NO. 216102 2 II;.KrITB:fij~':.T,():::.-::: __. RESOLUTION NO. 2001-18 A RESOLUTION OF THE PLANNING COMMISSION OF THE TOWN OF TIBURON RECOMMENDING TO THE TOWN COUNCIL APPROVAL OF AN AMENDMENT TO THE KUHNS PRECISE DEVELOPMENT PLAN ASSESSOR PARCEL NOS. 58-111-25,26 & 27 WHEREAS, the Planning Commission of the Town ofTiburon does resolve as lollows: Section 1. Findingd,. A. The Town has received and considered an application filed by Ben Barnes, et al. lor an amendment to the Kuhns Precise Development Plan to increase the maximum floor area permitted for each parcel within this subdivision, and to amend the building envelope f{lr the property located at I Stevens Court. The three properties within this subdivision are each developed with an existing single-family residence, and arc located at I. 5 & 9 Stevens Court. The application consists of the (allowing: 1. Application lorm, dated October 11,2001 2. Letter from Ben and Janine Barnes, dated September 28, 2001 3. Letter from Ted Wray, dated October 24,200 I 4. Letter from Ben Barncs, dated Deccmber 3, 200 I 5. Site Plan and Proposed Floor Plans and Elevations dated October 11, 2001 B. The Planning Commission held a duly-noticed public hearing on December 12, 200 I, and heard and considered testimony from intcrested persons, C. The Planning Commission has f(lUnd that the project is exempt from the requiremcnts of the Calilomia Environmental Quality Act pcr Section 1530 I ill' the CEQA Guidelincs. D. The Planning Commission finds, based upon application materials and analysis presented in the Decembcr 7, 200 I StaffRcport, as well as visits to the site and testimony rceeived from the applicant, that the projcct is consistent wiih the requircmcnts of the Tib~ron Zoning Ordinance rcgarding prceisc development plan amendmcnts and is compatible with thc overall intentions of the Kuhns Prccise Development Plan, as thc building envelopes would not be altered for two of the homes, and the proposed envelope amendment for I Stevens Court would not result in signifieant increases in visual mass or bulk when viewed from neighboring properties. The requested allowance for additional living floor area would not significantly would not result in a dramatic inercasc bcyond the originally approved Boor area lirnits lor thesc lots. Tihuron Planning C()mmission Kl.:solUlion Nu. 2001-18 Dt..'u:mber 12. '200 I z ..-~(--' T. ,"'Tn -'. -.'(~ '. ',., , .. "II r'" i" 1 . J.,..l.~.....,l.. ......J.\. _. _ j ,.J.._,._~_,* P I ()( ') E. The Planning Commission linds that the proposed project is consistent with the policies contained within the Land Use Element of the Tiburon General Plan, Policy LU-22 of the Land Use Element states that "the Town shall adopt housing size limitations for residential development as part of the Zoning Ordinance tor reasons detailed in Open Space and Conservation Policy OSC-6 [which states that "the Town should encourage well-designed projects that enhance its image through the development and design review processes. Monotony in design, and massive structures and site coverage that overwhelm the surrounding area, shall be avoided."] Possible methods include, but are not limited to, floor area ratios, coverage, height, bulk, and square footage limits." The proposal to allow additional tloor area for garage space would bring the 1100r area standards for this subdivision into closer conformance with the more recently adopted Town-wide tloor area ratio requircments. Section 2. Approval. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission recommends approval of thc increase in the maximum floor area established by the Kuhns Precise Plan to the Town Council, subject to the following conditions: I. Town Council Resolution No. 312 I shall be amendcd to state that "the maximum tloor area for each parcel shall not exceed 3,600 square fcet, with an additional 600 squarc fcct for garage space iRelliEliRg the garage, if attained entirely within undeveloped space within the existing mass and bulk of the approved house, so long as the total 1100r area does not exceed the tloor area ratio otherwisc permitted by the Tiburon Zoning Ordinance tor a lot of this size." 2. The requested building envelope amendment for the property at I Stcvens Court is' noi approved. 3, . This amendment is not intended to allow construction of building additions that would increase the building height of existing structurcs. 4. It is recommended that any future Site Plan and Architectural Review applications tor constmetion on the property at I Stevens Court not include windows facing the home at 2 Rolling Hills Road. 5. This Precise Development Plan Amendment approval shall be valid for 36 months following its effective date, and shall expire unless subsequent zoning and/or building permits have been issued pursuant to this approval. A time extension may be granted if such request is tiled prior to the expiration date. 6. This approval shall in no way alter other provisions of the Kuhns Precise Plan not specifically described herein: Tiburnn Planning CtlnllTlission R~solution No. 2001-18 December 12. 200] 2 ~E~~(IILB Irr ?< :() . ...?- ...~._ .0 '.. _...1'-..-,. PASSED AND ADOPTED at a regular meeting of the Tiburon Planning Commission on December 12, 2001, by the following vote: AYES: COMMISSIONERS: BERGER AND SNOW NOES: COMMISSIONERS: STEIN ABSTAIN: COMMISSIONERS: SMITH _4~L iff STEVE STEIN, CHAIRMAN Tiburon Planning Commission ATTEST: ~~ SCOTT ANDERSON, SECRETARY ,1.1 :\Dwatrou.s\n:solutions\pc3 0 I 04.n:solut ion.Joc T ihuron Planning Commission Resolulion No. 2001-IR Dt..-ccmht..T 12. 200 f 3 l~;'Y~I-:[L}J,TT' 1>I (). ..~Z~~,. P. ':, 017 ~ TOWN OF TIBURON. STAFF REPORT To: From: Subjcet: Report nate: Meeting Date: PRO.TECT nATA ITEM NO. PLANNING COMMISSION DANIEL M. WATROUS, SENIOR PLANNER FILE #30104: AMENDMENT TO KUHNS PRECISE PLAN (PD #31) TO ALLOW ADDITIONAL FLOOR AREA AND AMEND ABUILDING ENVELOPE; 1,5 & 9 STEVENS COURT; Ben Barnes, et ai, owners; Assessor's Parcel Nos. 58-1 11-25,26 & 27 DECEMBER 7, 2001 DECEMBER 12,2001 . Address: Assessor's Parcel Numbers: File Number: General Plan: Zoning: Subdivision: Current Use: Owners: Applicants: Date Completc: CEQA Exemption: Permit Streamlining Act Deadline: PROJECT DESCRIPTION 1, 5 & 9 Stcvens Court 58-111-25,26 & 27 30104 . Medium Low Dcnsity Residential RPD (Kuhns Preeisc Plan, PO #3 I) Lands of Fraige, PM 5-90 'Single-family residential Ben Barnes, et al Ted Wray November 8, 200 I December 7, 2001 February 5, 2002 The project is thc proposed amendment to a precise plan (the Kuhns Precise Plan) for property located at 1,5 & 9 Stevens Court. The applicants wish to incrcase the maximum floor area permitted tl)r thesc three lots, caeh of which is currently developed with a single-family home. . The application also requests to amcnd the building envelope for the property at I Stevens Court. TIBURON PLANNING COMMISSION STAFF REPORT I)ECEMBI:R 12.200] . .~~.~:~ ~~(TI~i .T~ ri~i,~\r () ~ "_"_~3_.,,. The Kuhns Precise Plan currently limits each parcel to a maximum Iloor area of 3,600 square feet, including the garage. The applicants propose to amend the text of the precise plan to allow additional tloor area "if attained entirely within undeveloped space within thc existing mass and bulk of the approved house, so long as the totallloor area does not exceed the Iloor area ratio otherwise permitted by the Tiburon Zoning Ordinance lor a lot of this size." This application rcquests to modily the text of the precise plan to modify the maximnm Iloor area f()r eilch parcel to 3,600 square feet, exeluding the garage. Plans have also been submitted (Exhibit 8) which illustrate the construction of additional garage space lor the property located at I Stevens Court. These plans also show the construction of a deck and stairs that would be constructed on the south side of the house, most of which extends beyond the currentbuildingenvel<ipe for this lot. This application also requests to modily the building envelope tor this lot to allow the proposed deck iind stairs. HISTORY A brief chronology of the Kuhns Precise Plan approval record is as lollows: 1980. The Fraige Master Plan and Precise Plan are approved by the Town. Thesc approvals subsequently expire in 1984. 1984. The Kuhns Master Plan and Precise Plan resubmitted and approved by the Town. 1995. Amendment to the Kuhns Precise Plan (File #39406) approved to adjust the building envelopes for all three parcels in the subdivision. 1995. Amendment to the Kuhns Precise Plan (File #395(2) requested to increase the maximum Iloor area for all three parcels, adjust the building envclope Illr Lot 2 (5 Stevens Court) and modify the height limitations f()r all three parcels. The request to increase the floor arcas was not approved, but the other modifications were approved. 1995. Amendment to the Kuhns Precise Plan (File #39504) approved to adjust the parking and fencing requirements for the subdivision. Town Council Resolution 3 I 21 adOpted to .consolidate all amendments and rcmaining original requirements f(lr the precise plan, 1998. Amendment to the Kuhns Precise Plan (File #39705) to allow the eonstruetion of an exterior staircase outside the building envelope for Lot 1 (I Stevens Court) denied by the Planning Commission. 1999. Amendment to the Kuhns Precise Plan (File 11399(4) to allow additional floor area "jf attained entirely within undeveloped spaee within the existing mass and bulk of the approved house, so long as the total tloor area does not exceed the floor area ratio otherwisc permitted by the Tiburon Zoning Ordinance f()r a lot of this sizc." TIBURON PLANNING COMMISSION STAFF REPORT DECI2MHI~R 12, 20()1 2 co,:?".... ,,\ . __I The Kuhns Precise Plan was originally approved in 1980, then expired and was reapprilVed without any changes in 1984. The precise plan includes three parcels accessed by Stevens Court. a private street. Town Council Resolution No. 3121 (Exhibit 4), whieh eonlained the consolidated conditions of approval lor this prccise plan, stated that "the maximum gross tloor area tor each parcel shall not exceed 3,600 square feet, including thc garage." This condition of approval was imposed by the Town Council during hcarings on this development proposal in 1980. The Council minutes do not reflect extensive discussion on this floor arca limit, but indicate that the applicant was requested to indicate the anticipated floor area lor the three homcs in the subdivision. These house size limitations on the Kuhns Precise Plan were imposed prior to the Town's adoption of Floor Area Ratio (F,A.R.) limits in all rcsidential zones. I-louse size limits were placed on certain precise plans in the early 1980's,as a precursor to current floor area limitations. Current practicc for the Town ofTiburon is that all precise development plan approvals specify tloor area limits on all lots within a development. These limits arc commonly more restrictive than the "dcfault" tloor area limits found in Section 4.02.08 of the Zoning Ordinance. For comparison purposes, under the Town's current "det~llIlt" F.A.R, standards, adopted in 1990, the property at I Stevens Court would be allowcd a maximum floor area of 6,866 square feet; the properly at 5 Stevcns Court would bc allowed a maximum floor area of 5,355 square feet; and the 9 Stevens Court would be allowed a maximum tloor area of 4, I 17 square feet. In each case, the delimIt F.A.R, would also allow an additional 600 squarc feet I()r garagc space. The 1995 application to increase the tloor area maximums lor this precise plan (File #39502) rcquested'that the maximum tloor area I()r Lots I & 2 (I and 5 Stevens Court) be increased to ' 4,800 square feet, with the floor area for Lot 3 (9 Stevens Court) increascd to 4,600 square feet. At that time, the applicant stated that thc additional floor area would bc "added to the lower portion and downhill side of the house[sJ which would then have no impaet on uphill neighbors." Several uphill property owners along Round Hill Road raised objcetions 10 thc request to increase tloor arcas for these homes. The Planning Commission detemlined that this increased tloor area was inappropriate, and did not recommend approval of this request in its resolution to the Town Council (Resolution No. 95-13, attached as Exhibit 2). The Town Council included thc following language in adopting Resolution No. 3101 (Exhibit 3): "The Town Council linds that the applicant's request to incrcase thc allowable house size limit lor residences in the project would have a negative visual impact on adjacent properties by increasing the mass and visible bulk of the structures. The proposed house sizes arc substantially larger than cxisting houses in the immediate vicinity, including the new residence at 211 Round Hill Road. The Town Council fllrther linds that the applicant has provided no compelling reason to approve larger house sizes li.Jr the project, nor demonstrated any benefit to the public health, salety or general welfare to warrant a TIBURON I'LANNIN(i COMMISSION STAFF REPORT DECEMHI::R 12. 20tl[ , -' -.3 h "'~'_~..... , change to the zoning restrietions properly placed on the project by the Town." In 1999, another request (File #3(904) was filed to increase the permitted floor area lor the three homes in this subdivision by allowing additional11oor area if contained within the existing mass and bulk of the approved houses, so long as the totallloor'area did not exceed the floor mea ratio otherwise permitted by the Tiburon Zoning Ordinance tlJr lots of these sizes. This request was approved by the Town Council under Resolution No. 3360 (Exhibit 5). Since the approval of this amendment. Design Review approvals ll)r such additions were granted in 2000 lor the home at 5 Stevens Court (increasing the Iloor area of the residence to 4,967 square feet) and in 200 I tor the home at I Stevens Court (inereasing the 1100r arca of the residence to 4,441 square feel). The house at 9 Stevens Court has its originally approved 1100r area of 3, 180 square feet. A prior request (File #397(5) to modily the building envelope for the property at ] Stevens Court was denied by the Plmming Commission in 1998. That application involved a request to construct an L-shaped, uncovered staircase at the southern corner of the house. The Planning Commission determined that the proposed staircase would have extended too flu' into the dripline ofa mature oak tree. The Commission noted that the preservation of this tree had becn the fi:>cus of extensive discussion in the creation of the original building envelope for this property, and denied the request to amend the building envelope to construct this staircase. ANAL YSIS Floor Area Rcqucst The applicants have indicated that the primary intention of the requested text amendment to the Kuhns Precise Plan is to bring the Iloor area requirements fl)r the three homes within this subdivision to more closely resemble the Town's default 1100r arca standards. As notcd above, the current Iloor area standard for this subdivisi()n requires that garage space is ineluded in the overall maximumlloor area Il)r each lot, while the F.A.R. standard contained in the Tiburon Zoning Ordinance allows an additional 600 square feet of tloor area beyond the lot sizc"based floor area.' The three homes within this subdivision have been designed to nearly fill the existing building envelopes fllr each lot. The current house locations wOlild somewhat constrain the ability to add signiticant amounts of aclditional gmage space with adequtlte access without moditying the building envelopes. However, if each home is allowed to essentially deduct the garage space already provided Irom the allowable floor area for each lot, then morc living space could be added to cach home as wcll. Theoretically, the size of each of the three homcs could be. inercased by the sizc of thc existing garage space for each residence, to a limit of 600 additional square feet of living area. :.;-';"~,~'."fII}j -cr1 4 '. -, r'.:J7 'f 1 ',.1. .._.,,:....._.._... "-" If," i T1BURON I'LANNING COMMISSION S'I'AFF REPORT DECEMBER 12.2001 Building Envelope Amendment The requested deck would extend 6 feet out Irom the end of the existing deck at the southern side of the house. The deck and staircase would extend approximately I I teet to the rcar of the proposed house. Although a portion of the deckeloscst to the proposed garage and a small portion adjacent to the southern corner of the house would be within the existing building envelope, most of the proposed deck and the entire proposcd 'staircase would be outside the currently approved envelope. The applicant's.stated reason f()r the proposed deck and staircase is to provide access trom the primary living arcas of the house to the rear yard. However,' the recently approved lowcr floor arca tor this house includes access trom a stairway to the rear yard. Although this approved stairway docs not provide direct access from the upper floor to the rear yard, many two-story homes do not have independent direct access from the upper floor of the house to a lowcr rear yard area. The applicant expressed the same reasons tor the exterior staircase requested in 1998. This prior rcqucst involved a staircasc that would have extended 14 teet out from the southcrn corner of the house, 8 tcct fhrther than the currently requcsted deck extension. In denying the previous precisc plan amendment for the staircase, thc Planning Commission tocused on thc potential impacts of the proposed structure on the dripline of the nearby oak tree. The construction of the proposed deck would project much Icss into the dripline of this tree, and would likely not rcsult in signilieant harm to the health of the tree. ZONING AND GENERAL PLAN CONSISTENCY Thc proposed project has bcen reviewed for consistency with the rcquirements of the Tiburoll Zoning Ordinance regarding precise plan amendments and the Tiburon General Plan. The project appears to be eonsistcnt with the ovcrall intentions of the Kuhns Precise Plan, as the bui Iding cnvelopes would 'not be altered f{)r two of the homcs; and the proposed envelope amendment for I Stevens Court would not result in signilicant increases in visual mass or bulk when viewed . trom neighboring properties. The requested allowance for additional living floor area would not result in a signilicant increase beyond the originally approved floor area limits tor these lots, and would still be signilicantly lower than the default floor area ratios for lots of these sizes, Policy LU-22 of the Land Use Element states that "the Town shall adopt housing size limitations ({)r residcntial development as part of the Zoning Ordinance tor reasons detailed in Open Space and Conservation Policy OSC-6 [which statcs that "the Town should encourage well-designed projects that enhance its image through the development and design review processes. Monotony in design, and massivc structures and site coverage that overwhelm the surrounding area, shall be avoided."] Possible methods includc, but are not limited to, floor area ratios, coverage, height, bulk, and square tootage limits." The proposal to allow additional floor area tor garage space would bring the noor mea standards for this suhdivision into closcr eonl{)rmanee with the more ,;>;- :~), 5 '2., ~ TlI1lJRON PL^NNING COMMISSION STAFF REPORT DF.CEMBER 12, 2011l i) C- r...C C., recently adopted Town-wide tloor area ratio requirements. ENVIRONMI~NTAL RI~VmW The projeet is exempt fi'om the requiremcnts of the California Environmental Quality Act per Section 1530 I of the CEQA Guidclines. CONCLUSION The Planning Commission should determine whether the proposed addition is consistent with the direction cstablished by the Town regarding the prcvious requests tor modilications to the noor area limitations within the Kuhns Precise Plan, and requests fllr building envelope modi lications . . tor the property at I Stevens Court. FUTURE ACTIONS REQUIRE]) The Planning Commission's approval of this project action would be a recommendation to the Town Council. Should the Commission vote to deny the project, that decision would be linal unless appcaled to the Town Couneil. If the amendment to the' precise plan is approved by the Town Council, subsequent Town permits would include Site Plan and Architecturall{eview approval and building permits f()r the proposed garage, deck and staircase additions for I Stevens Court, and any other subsequent additions lor the homes within this subdivision. RECOMMENDATION Stall recommends that the Planning Commission hold a public hearing on this item and determine if the proposed application is consistent with the Town's standards lor precise developmcnt plan amendments and the Town's recent direction regarding similar applications. If the Commission determines that the application should be approved, it is reeommended.that the drall resolution recommending approval of the project to the Town Council be adopted. EXHIBITS I. Application form and supplemental materials . 2. Planning Commission Resolution No. 95-13 3. Town Council Resolution No. 3101 4. Town Council Resolution No. 312 I 5. Town Council Resolution No. 3360 6. Draft resolutioll 7. Letter from Terry Harrison, dated October 16,200 I 8. Letter (rom Marin County Arborists, dated December 4,200 I 9. Submitted plans TlBur~ON PLANNING COMMISSION STAFF REI'ORT DECEMBER 12, 2()()] 6 -i,.""i.' ,". '3' ~ .l '.., ,-.-................ o /_ /,,',C (.,-, PUBLIC HEARING 2. 1,5 & 9 STEVENS COURT; AMENDMENT TO KUHNS PRECISE PLAN (PD #31) TO ALLOW ADDITIONAL FLOOR AREA AND AMEND A BUILDING ENVELOPE; Ben Barncs, ct ai, owners; Ted Wray, Applicant. Assessor Parcel No, 58-111-25,25 and 27 Commissioner Smith recused himself trom this item. Senior Planner Watrous reviewed the Staff report. Ted Wray, contractor, noted page 5 of the Staff report should state that the pn)posed deck would extend eleven feetto the rear of the proposed garage, rather than to the rear of the "proposed house," as stated i\i the report. In response to questions, he stated the erected story poles are for the garage. The understory of the house has been recently dcveloped, but no changes have been made to the outside of the house. Bruce Pendergraf, 100 Saunders A Venue, San Anselmo, representing Terry Harrison, 2 Rolling Hills Road, requested that the applicant be required to have a lieensed surveyor establish the building envelope boundary prior to construction. Ms. Harrison is concerned regarding potential impacts trom noise,.privaey and night lighting from the project, as many of her windows face the location of the proposed deck. The compatibility of the proposed construction with the scale of other buildings in the neighborhood area is a conecrn. He believes the t100r area ratio was not meant to be applied blindly across the town; rather, each project is to be examined to maintain the character of the neighborhood. Mr. Wray stated he did not understand why the previous proposals to amend the Kuhns . Precise Plan were not approved, When the landscaping matures, he felt that these homes wilLfit into the neighborhood. The applicant believes that the deck and garage will make the home more livable. ' Mr. Pendergraf stated that the deck creates a new activity space that cannot be screened. He felt that screening vegetation will not grow well under the canopy of the oak trees on the site. The mass of the garage and deck would push noise and activity 20 feet closer to Ms. Harrison's hOlise. Chair Stein asked if Stafl believes the boundaries as shown on the submitted plans are accurate. Senior Planner Watrous responded that the drawings are somewhat vague, but it has been previously determined that the existing building is within the building envelope. In cases when a neighbor has a legitimate concern that a new building will come close to a property line or building envclope, a survey is commonly required as a . condition of Design Review approval, which will occur prior to construction. .,....X.r..J'.J--".r'.n' -" ij' ~i'. ~_. ""~l I 'j !l., I ( .. . _~....JI. .L.~_,.1.........:.. .,'. ,l,."1 "..J...__ _'~_'" .f. i LP3 TIBURON I'J.ANNIN(i CO~IMISSICJN MINUTES NO. :-<55 or DECEMBER 12.2001 2 Commissioner Berger noted that when this subdivision was developed, the building envclopes were used to control the size of houses, as the Town did not have FAR standards at that time. The proposcd garage for I Stevens Court would be within the existing envelope. It is not an activity space. If the side window werc eliminated, he felt that it becomes a benign addition. There are effective screening trees and other landscaping all the site. Within the building envelope, he would allow the additional floor area: however, he did not want this amendment to imply an approval of additional building height. Regarding the deck, it appears that the stairs can be built tighter to the house, without violating the building envelope. He would not encourage activity area of the deck as proposed, and would not approve the expansion of the building cnvelope. Commissioner Snow concurred. Rcgarding Ms. Harrison's concem, the design review process will address the bulk and mass issues. Even one window on' the garage would increase noise toward the neighboring house. '['he increased activity area ofth~ deck is not acceptable. Chair Stein stated that the proposed deck is problcmatic, and the garage should not be approved. He reviewed minutes of previous Town meetings regarding this subdivision back to 1980, and said that the design of the homes was a stipulation when initially approved; the homes in this subdivision are maxed out. This is a vcry tight development. Cypress Hollow is a similar situation, and the Council reversed a Planning Commission decision to allow additional building there. Hc said that a great dcal of work was done by previous Planning Commissions to establish the floor areas for this subdivision. He statcd that building in TibLlfon is not about cstablishing a beachhead and growing from there. As land values increase in Tiburon, residents will want to expand their houses. These homes have been built recently and have already been allowed expansions. He thought that it was time to hold the linc. The applicant does not live on the site and thc neighbor would be more affected than the owner. He sees no compelling reason to allow any change. Commissioner Berger stated that he respectcd Chair Stein's concept of holding the line, but he felt that the Town should be flexible to allow change to adapt to owners' needs. In the initial approval process f()r this precise plan, thc.line that thc Town wanted held involved the building heights and building envelopes. Within the envelope, he thought that flexibility should be allowcd. A garage would take a car off the street. Chair Stein added, while owners change their change ovcr time, these houses were only recently completed. Little time has passed for the situations of these homcs to have changed. He thought that a three-car garage might encourage larger lamilies who would bring in more cars and guests. Commissioner Snow stated he appreciates Chair Stcin's coneems about holding the line. However, even though the project was completed only live ycars ago, people do return for changes. The Town must look at each individual application, and in this case, the proposed Iloor area change makes reasonable sense, T,;';"v."r~rTl)Trl1 -;\-((...\ L{. .);..-1,,-..1...1 _.~. .L.!.......' l. ,:. ,t"j ,.~.J. '-'-__'_". P. '2 0F'0 .MINUTES NO. R55 OF DI.:cEMOEf< f2, lour , -' TIBURON PLANNING COr-.-l~IISSION In response to questions, Senior Planner Watrous stated that the Commission can recommend approval of the text amendment to the Prccise Plan and not the building envelope change. M/S, Berger/Snow, to recommcnd approval to the Town Council of thc 1100r area increased as rcquested; that this does not imply an approval of additional building hcight; that the proposed garage window facing thc property at 2 Rolling Hills Road not bc allowed on the garage; and dcnying the requcst to amcnd the building .,,' envelope for 1 Stevens Court. Chair Stein added the space is tight between the housc at I Stevens Court and Ms. Harrison's home, and the construction of the garage would affect the sense of openness between the two houses. He felt that large houses sholild not get larger for no compelling reason. Commissioner Berger stated that the garage would be a blank wall facing the green space. He thought that it would not be a bothersome impaet. Regarding the building envelope line, an owner should be allowed to use his property as he sees lit if the owner can prove this is not a meaningful degradation or inconsistent with the approved precise plan, The two buildings were many times further apart than the Town minimum. Chair Stein added that the applicant is asking that former decisions by the Design Review Board and Planning Commission be changed. He felt that this would establish a precedent. He views a precise plan as a standard should not be amended unless there is a compelling reason to do so. This development was debated many times by Town bodies, with the resultant current linal decision. He also noted that the garage could become a living area. Commissioner Snow responded that the building envelope is not being changed by the Commission.. He felt that the bulk and mass are not signitieant in this instance. The motion passed 2-1-1, Stein dissented and Smith reeuscd. The mecting was adjourned at 8:35 p.m, /. '/1 t' 1 ~;L,-," ...:&;-- ~~ .. ~.~ - STEVE STEIN, CHAIR Tiburon Planning Commission ATTEST: _...__0 .' ---......-,.'.- i SCOTT ANDERSON, SECRETARY J'~:.\.TTr~3 rI,t \:'n ~ .1....,.... .--- ~.. "p, 3 or:: .3 TIUlJlWN PLANNIN(! COMMISSION MINlJTES NO. 1\55 OF DECEMI3[J{ 12, 200l 4 TOWN OF TIBURON LANLJ DEVELOPMENT APPLICATION iF :~ :'~ '::.', ..--:" :\"~ ", '-. ~., TYPE OF APPLICATION Ii:! i I ',~:Unl o Tel\li:ltive SlIbdivisioll MrJp '::"1' o Fillill s(Jhdiv!stq:I~"~.iJ~),,,.'I.i o Pa(el,1 MilP' o Lot l.inn Adju:;trnefll o CHrtificilte of COlllpliilllce , , ,.0: Olher .~CSJ::.l j"lt,;r-'j"l:.- 0 Conditional Use Permit 0 [)e~,i\Jn neview (Df10) ,.Q Prp.cise lJe~el(lpf1lHllt flrall 0 DesifjiJ n~'1j8w ISI<Jff lev'.:!l) 0 CUiH;eptlJillMilstur rlcHl u V ;]Ji;JrH~(~ 0 f iezor ling/f'rl~zonirlU 0 Si\ln i'errT1it () Zonillg Text Arne!ldrnrmt () Trco Permit 0 GlHlOfal Pln!\ Arlwndlllell( () UnderwolHld Wilivm APPLICANT REQUIRED INFORMATION SITE ADDRESS: ! '~"';--fC'\' 'r:i,j(), ((' 'L':r::~T PARCEL NUMIlER: ,>'''','' Ii'" ',:'.-7,' :,L:/ I'ROPERTY SIZE: -l-r l..,t.::;, :i ZONINf;: ( f.~'~'i) (~.. \,':f'-'\(:'lh"~; OWNER OF PROPERTY: . MAILING ADDRESS: CITY /STATElZIP: PIIONE NUMBER: ~ -- . . " . -' ':~.~ \-,1-:;./ 1(:;J..~1k.:L' lF3 '-'ol\f 'I i ""L1:lJ:b...L...E r:',.\i~, \-lc.......'..l k("I"\'~" . I Fl"l'l ~'F- .1/" .~-; FAX API'LlCANT: (Other than Property Owner) liJ:D \."j 'I';r.,.-.,~ MAILING ADDRESS: ~) I:~))i ie'-( (' I E(Jf CITY/STATE/ZIP: 'T"t",:',III,:CrI C\ "Vl'lrc: PIIONENUMBER: <11(~, ':1"'." ",'=;TTi__ FAX ++-;; STlI", -~,----~....", ARCIIITEd:!IlESIGNER~i::NGINEElt: ""'::U"::'r 1-1"",\" ;j' MAtLlNG ADDRESS: -,', (, LL\.F , CITY/STATE/ZIP: PIIONI! NUMBER: I'AX Please illdicalf! wil" 1m llsll!!'i.\'k ('') persons (0 whom corn!S{JOIU/c"ce should be sellt. IlRIEF DESCIUl'TION OF PROPOSED PRO.IECT (allach sel'arah, shet'! if lIeeded): t '':'-'',i-::, .::.~:,:.'::.r7,c"'-.II~ ,':,"C'i"TJ,::'/,1 1,1'/ ~,;~<l(l'l,.)"'cn.; (~'~':),l"-i!5'T 'rt. (~ <,k";/!,i,< ,:~','!,7.:~/t~:_i I. tile ul1dersignL'u llWflcr (or aur/lorized agent) of ille proptr/y herein descrihed, hereby 1lIake applicatioll for approval of lllc plans suhmiucd ;lIld made a part of Lhi~ application ill accllnlalll:e with Llle provisions or the Town Ordinances, and I herehy certify tliat the information given i.~ true and curn.:ct tu the hest of my knowledge and helief. J understand that the requested approval is for my benefit tor that of my principal). Therefore, if 1he Town grams the approval, with or without L:omlitiOllS, alld LhaL action is challel1ged hy a third party, I will be rcspunsihle for defending against this challenge. 11herefore agree to accept this responsibility for tldells!.: ;ltthe l'eqlJ(.'st of the Towll and also agre!.: to defend, illdclllllify and hold the Town harmless from allY costs, claims or liabilities arising rWlllllle approval, illcluding, Wi11lO1l1 lilllil;ulon, ;lny award of attorneys fl:es that mighL result frol1\ the third parLy challenge. ,::::~:'t.',. /' Sigllatlli'e: ..' .",,/'j/:""';)/j (If uther tlbll OWller, IIllISt have letter l'roln owner) / Dale: II , ~,-,. ~l 00 NOT WFifrE DEl.DW THIS UNE T"1'VT'"Tn . c: f.!,u~_.\LDJT N {) ,-",__ p" i ex:. s- , Town of Tiburon Planning Department 1505 Tiburon Blvd Tiburon, CA 94920 'J . ~ :.',1 A TIN: Mr. Dan Watrous Subject: 1 stevens Court 24 October. 2001 I'm writing in regard to the precise plan amendment we've discussed for 1 Stevens Court. Looking at the language you pointed out; it appears the new wording could read as follows: NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby approve of the increase in the maximum floor area established by the Kuhns Precise Plan, suoject to the following conditions: ' 1. Town Council Resolution No. 3360 shall be amended to state that "the maximum floor area for each parcel shall not exceed 3600 square feet, exciudina the aaraae: except that greater area is permitted if attained entirely within undeveloped space within the existing mass and bulk of the approved house, so long as the total floor area does not exceed the floor area ratio otherwise permitted by the Tiburon Zoning Ordinance for a lot of this size." This change would allow for a third garage space within the existing building envelope, and without substantially altering the intent of the Planning Commission or Town Council in limiting the size of the homes on Stevens Court. ' In addition, we would like to change the existing building envelope lines slightly, to include the proposed deck, balcony + stair as shown on the enciosed plan, The idea being that currently there is no really useful way to get to the rear yard from the public areas of the home. There is no accessible out door place to sit, read, grow plants, BBO, dine, or play with the kids. Granting this proposal will effectively allow these many benefits, which are enjoyed by every one else in Tiburon living in this type of home and this ki(\d of neighborhOod. Thanks for your consideration + able assistance. Sincerely, Ted Wray JTW cc: Ben Barnes Burt Barnes Horst Meyer I;XETDI'T'>ii) ,.._,f_.. p, 2.0F'S:" i'h. Terry Hamson 2 Rolling Hills Tiburon, CA 94920 28 September, 2001 Dear Neighbor, Subject: Garage addition to 1 Stevens Court We are considering" a modest garage addition to our horlle at 1 Slevens Court. It will follow the craftsman style design of the existing house and blend naturally into the site. . The story poles we erected mark the outside corners and height of the proposed structure. The propOsal is' within the existing building envelope and does not require a variance. To better visualize what we are considering to build we are enclosing plans and elevations for . your review. This additional garage space will eliminate having to park cars in the driveway or street, which we think, detracts from the tranquil character of the neighborhood, We would appreciate if you would acknowledge receipt by signing and returning a copy of the plan in the enclosed stamped envelope. This will let the town of Tiburon know that our neighbors are aware of and hopefully support our project. If you have questions or concerns, please feel free to call our contractor, Ted Wray. We both grew up here in Tiburon, Ted lives and works here still and can be reached @ . 415-435-5776, Respectfully yours, / Ben + Janine Barnes . . . . . . . . . . . . . . . . . . . . . . . . '1~';\,:''';:''r+I-'\':)'':'''>'!''.\-:''I''\ r _\...1,';:\. !dol. -'..,1-)..L t .1..',j '..i'. .D ---.---... P 1J/ L'C- <: FCB - FCB Asia. Pacific 6th Flour, Sino Plaza, 256 Gllllll..:ester Rmd, Callscw:1Y Bay, Hong Kong Tel (H52) 2892 87M F,IX (852) 2834 2721 Elmil bharncs@kh.ciJlIl Ben Barnes President, CEO Asia. P,lci(ic --'.', .....,.,..: December 3,2001 Tiburon Planning Department Town Hall Offices 1505 Tiburon Blvd Tiburon, CA 94920 USA ',. , " ,r .. ...." :\ ',' ",' . ~.. , ;:;U',:" -.i :," i -or: ~. ,.", . " -.', ',., . Dear Sir I Madam, Re: I Steven's Court I Response to Terrv Harrison's Note of Oct 16,2001 This notc is to comment and concct information presented to you by T. Harrison in her notc of Oct 16,2001. Ms Harrison's homc is on an uphill slope physically located some 70 ft froni.thc side of our home (including proposed addition). This space is heavily foliated. The visual and audio impact on her home would be minimal. Inconsistent with Ms Harrison's purpose oflimiting any kind of people noise on this side of her property, she has constructed a variety of substantial patios along our boundary, This construction involved extensive 'grading, stone work and blind installation. In addition, while Ms Harrison does have a couplc of windows, a deck and a staircase on this side of her home, the vicw orientation of thc house is off thc others ide. The affected sidc of her homc is primarily used as an entrance to hcr second unit. I have chceked with thc Town records and this unit does not have a pennit. I assume this permit is in application. If it is not, [ formally requcst Ms Harrison does submit for one and, if allowcd, that the unit be brought up to codc. . I do not understand Ms Harrison's issue on thc north I south border. Both of us have , had it surveyed and both surveys agree on the propcrty line. Shc had started to build stairways and install watering systems on our propcrty but stopped after her survcy. She can explain her issues directly to us - my sense.was that this was resolvcd. M.~__~ _"..'"_ ~:',' '. . .',. ,j I ~ ..',~ ..; . ",-t.i..\. ~ .\.,,;.~.\l ,i~\'1 ~r _. ~--- . p. \ D ,. I ~..~ ,~_. FCB - Ms Harrison is cOlTect th~t a few years ago I did apply for a staircase li'om the living area. That request was denied. The request that I have before you now is quite different in terms of the size of the staircase and its location. The oak tree that Ms H~rrison mentioned was not seen as an issue then nor is it one now. For reference, we \vill provide an arborist opinion on the impact of our addition to the oak and its overall health Also, as point ofelarilication, the fcnce prcviously applied lor was allowed with revision. In summary, we have invested heavily into the landscaping and improvements to our home. However, we have a lot oftroublc accessing thcse areas and simply enjoying the outside of our property in a manner that would be considered normal in our neighborhood. We would be more than willing to do additional planting to provide further scrcening should the town or Ms Harrison consider it necessary. Thank you for your eonsidcration. Regards, ~ ~'\ L5 Ben Barnes 1 Steven's Court, Tiburon CA 94920 bbarnes@fcb.com BB/jl (bbI02301) cc: Ms Terry Harrison T';.'i~\'~T.TT.!,~:II-""1 rTI -Si" (\ j;' .::,,~,!.< , '. ~ ,11 ':. _~.. :"" "1 ' , ,,,,' '..~_..._..."~,,, I) ( . s C[: S- p. 2 RESOLUTION NO. 95-13 A RESOLUTION OF THE PLANNING CO~mISSION OF THE TOWN OF TIBURON RECOMMENDING APPROVAL OF AN AMENDMENT TO THE FRAIGE SUBDIVISION PRECISE PLAN TO MODIFY HEIGHT LIMITATIONS AND ADJUST THE BUILDINc ENVELOPE FOR'LOT 2 FOR THE SUBDIVISION NEAR THE INTERSECTION OF SPRING LANE AND ROLLING HILLS ROAD . WHEREAS, the Planning Commission of the Town of Tiburon doe~ resolve as follows: ASSESSOR PARCEL NOS. 58-111-25 throuqh ~ Section ~ Findinqs, A. On September 19, 1984, the Tiburon Town Council approved a Master Plan, Precise Plan and Tentative Map for the Fraige subdivision. The Precise Plan established development parameters (including primary building envelopes and maximum house sizes) for J single family lots. B. On January 10, 1990, the Planning Commission amended the Precise Plan approval in conjunction with a time extension for the tentative map. C. On April 19, 1995, ,the Tiburon Town Council approved an amendment to the approved Precise Plan which modified the bUilding envelope locations and imposed special height restrictions on the portions of the building envelopes which were modified. D. The Planning Commission has received and considered an application filed by Monahan Pacific to further amend the Fraige Precise Plan to modify the special height limit imposed in April 1995, modify the building envelope for Lot 2, and increase the allowable house size for all three lots. The application c~nsists of the following: 1. Application form received 5/3/95 2. Letter from Monahan Pacific dated 6/21/95 J. Site Plan and Sections, Sheets SP, SP-l, and SP-2, prepared by the Bradley Group dated 6/22/95 4. Roadway Grading Plan prepared by J.L Engineering revised 6-19-95 The official record for this project is hereby incorporated and made part of this resolution, The record includes the Staff Reports, minutes, application materials, and all comments and materials received at the public hearing. Tibu{on Planning Commission Resolution No. 95-13 6/28/95 1 ." EXHIBIT NO.~_ '':) ; r'Y.~ '"2 E. The Planning Commission held a dUly-noticed public hearing on June 28, 1995, and heard and considered testimony from interested persons. F. The Planning Commission finds the proposed building envelope and height limit modifications recommended herein represent reasonable limitations on the development of the property, in keeping with the pattern of development in the surrounding neighborhood. The Commission further finds that the building envelope and height limit amendments, as .conditioned, will not adversely affect other properties in the vicinity. G. The Planning Commission finds that the applicant's request to increase the allowable floor area for homes in the project would have a negative visual impact on adjacent properties by increasing the mass and visible bulk of the structures. The proposed house sizes are substantially larger than e~isting houses in the immediate vicinity, including the new residence at 211 Round Hill Road. The Commission further finds that the applicant has .provided no compelling reason to approve larger house sizes for the project, nor demonstrated any benefit to the public health, safety, or general welfare to warrant a change to the zoning restrictions properly placed on the project by the Town. H. The Planning Commission has found that the project 1S exempt from the requirements of the California Environmental Quality Act per Section 15000 of the CEQA Guidelines, Section ~ Aooroval. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the Town of Tiburon does hereby recommend to the Town Council approval of an amendment of the Precise Development Plan for the Fraige subdivision as follows: 1. The Precise Plan for the Fraige subdivision shall be amended to modify the building envelope for Lot 2 as shown on the site Plan prepared by the Bradley Group (Sheet S?) dated 6- 22-95, This amendment would provide a more regular relationship between the building envelope and the edge of the driveway turnaround, 2. Condition #0 of Town Council Resolution #J037 shall be revised to read: IIJ. All structures, or portions of structures, con~tructcd within those portions of the building envelopes for Parcels 1 and 2, as modified by this amendment, which are outside of the envelopes as originally approved and Tiburon PI.Jnning Commission Resolution No. 95-13 6/28/95 2 EXHIBIT NO.k- F,L (If' ) -~~ shown on the recorded parcel map for the subdivision, shall be limited to 20 feet in height as measured from existing grade along the uphill edge of the building envelope and exten?ing horizontally across the area of restricted height. At no point shall any structure exceed 30 feet above existing grade. This height limitation is indicated on the attached Exhibit A, No flat roofs shall be permitted within the restricted height area." 3. References to a 15' height limit contained in Condition #1 'of Town Council Resolution #3087 sha~l be changed to 20'. 4. The building envelope for Lot 3 is recognized to be that shown on Sheet SP prepared by the Bradley Group dated 6/22/95. This reflects the envelope approved by the Town Council in Resolution #3087. No changes to this envelope are contemplated by this amendment. 5. Unless specifically. stated in this approval, this amendment does not otherwise affect any specific provisions of the Master Plan, Precise Plan, Parcel Map, Subdivision Improvement Plans, Subdivision Improvement Agreement, Road Maintenance Agreement, Planning Commission Resolution No. 477-90, Town Council Resolution #3087, or other approved instruments or Town approvals associated with the project. PASSED AND ADOPTED at a regular meeting of the Planning Commission on June 28, 1995, by the following vote: AYES: COMMISSIONERS: Greenberg, Heckmann, Perlmutter, Schrie~, Siewert NOES: COHllISSIONERS: None ABSENT: COMMISSIOtiERS: None ATTEST: R...\UD'L G2SE:::3EF~G, CH..;'IR\'JOi.1;\U Tiburon Planning Commission SCOTT ANDERSON, SECRETARY Tiburon PlannIng CommiSSion Resolution No. 95.13 6/28/95 J EXHIBIT NO. ''b ? ::) OFj ,~ RESOLUTION NO, 3101 A RESOLUTJON OF THE TOWN COUNciL OF THE TOWN OF TlEURON APPROVING AN Al\lENDME!\'T OF THE FRc\.IGE PRECISE PLAN (I'D #31) TO MODIFY HEIGHT LIMITATIONS AND ADJUST THE BUILDING E!\'VELOPE FOR PAHCEL 2 OF THE DEVELOPMENT ASSESSOR PAHCEL 1\OS. 58-111-25 THHO{IGH 28 WHEREAS, the TOWI; Council of the Town of" Tiburon does resolve as follows: Section 1. Findin~s. A. On September] 9,1984, Ihe Tiburon Town Council approved a Master Plan, Precise Plan and Tentative !\'lap f"or the Fraige snbdivision, The Precise Plan established development par:lmeters (including primary building envelopes and maximum house sizes) for three single family building sites, , B, On January 10, 1990, the Planning Commission amended the Precise Plan approv:11 in conjunction with a time extension for the tentative map, ~ c. On April 19, 1995, the Tihnron Town Council adopted Hesolution No. 3087 approving an ameiHlment to the Precise Plan which modified the building envelopc locations and imposed special hcight I'cstrictions on the portions of" the huilding envelopes which were modified. D. The Town has received and considered an application filed by I\lonahan Pacific to f"nrther amend the Fraige Precise Pl:in 10 modify the special height limit imposed in Resolntion 1\0.3087, f"urther modify the building envelope for Parcel 2, and increase the allowable house size f"or all three parcels, The application consists of the following: 1. Application f"orm receivcd 5/3/95 2, Lettcr f"romMonah:llr Pacific dated 6/21/95 3, Site Plan and Scctions, Shcets SP, SP-1, :lnd SI'-2, prepared by the Bradley Gronp dated 6/22/95 4. Roadway GI'ading Plan prepared by J.L Engineering revised 6-19-95 Thc offici:ll I'ccord for this projcct is hereby incorporatcd and madc p:rrt of this rcsolution. Thc rccord includcs thc Staff Reports, minntes, applic:ltion materials, and all comments :lIld m:ltcl'ials reccived at the public hearings, I EXHIBIT NO, P 7/5/95 p, \ Or) 1 Tiburon To...m Coun:iI Resolution No. 3101 5V1W\;-~ ~-,~l b 7 /' ("( (~ ..- . ~ ,.j-{( L c#- n LcSo. j IJ( ~q.50f ~ G, ~ E. The Plann(ng Commission held a duly-noticed public hearing on June 28, 1995, and heard and considered testimony from interested persons. The Planning Commission adopted Resolution No, 95-13 recommending approval of the l'equested building envelope adjustment for Parcel 2; recommendino . . D approval with modifications of the request to adjnst the height limits on Parcels] and 2; and recommending denial of the requested house size limit increases on all three parcels, F, The Town Council has found the modifications recommended by the , . , Planning Commission represent reasonable limitations on the development of the property, in keeping with the pattern of development in the surrounding neighborhood, The Council further finds that the amendments. as. conditioned, will not adversely affect other properties in the vicinity, The Town Couucil fiuds that the applicant's request to increase the allowable- house size limit for residences in the project would have a negative visual , , imp:rct on adjacent properties by increasing the mass and visible bulk of the structuI'es. The proposed house sizes are substantially larger than existing houses in the immediate vicinity, including the new residence at 211 Round Hill Road,. The Town Council further finds that the applicant has provided no compelling reason to approve larger house sizes for the pl'Oject, nor demonstrated any benefit to the pnblic health, safety, or general welfare to warrant a change to the zoning restrictions properly placed on the project by . the Town, H, The Town Council has found that the pl'oject is exempt from the requirements of the California Environmental Quality Act per Section 15303 of thc CEQA Guidelines, Section 2. Annroval. NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiblll'on 'does hereby approve an amendment of the Precise Development Plan for lhe F!':lige subdivision :lS follo\\'s: 1. The Precise Plan for the Fraige subdivision shall be amended to modify the building envelope for Lot 2 as shown on the Site Plan prepared by the Bradley Group (Sheet SP) dnted 6-22-95, This amendment would provide a more regular relationship between the building envelope and the edge of the driveway turnaround, 2, Condition #3 of Town Council Resolution No, 3087 shall be revised to read: I Tiburon Town Council Resolution No. 3101 7/5/95 2 EXHIBIT NO. ":J 'Y. 2- c'-P 3 "3. All structures, or portions o[ structures, constructed within those pOI.tions of the building envelopes [or Parcels 1 and 2, as modified by this amcndmcnt, which are ontside of the envclopes as ol'iginally approvcd and shown on the recorded parcel map [or the snbdivision, shall be limitcd to 20 feet in hcight as mcasured [rom existing grade along the uphill edge o[ the building envelope and extending horizontally across the arca of restricted height. At no point shall any structurc exceed 30 feet :lbove existing grade, This height limitation is indicatcd on the attached Exhibit A, No fiat roofs shall be permitted within the restricted beight arca," r ~ 3, Rcfcrences to a 15' hcight limit contained in Condilion #1 of Town Council Resolution No, 3087 shall be changed to refiect a 20' hcight limit. 4. The building envclope for Parcel 3 is rccognizcd to be that shown on Shect SP prepared by the Bradley Group dated G/22/95, This rcfiects the envelope approved by the Town Council in Resolution No. 3087, ."'0 changes' to this envelope are contemplated by this :lIllendment. 5, (iulcss specifically stated in this approval, this amendment does not otherwise affecl any specific provisions of the Master Plan, Precise Plan, Parcel !\lap, Subdivision Improvement Plans, Subdivisionlmprovement Agreemcnt, Road J\1aintcnance Agreemcnt1 Planning Commission Hesolution 477-901 Town Council Resolution No, 3087, or other approved instruments or Town approvals associated with the subdivision project: ~ PASSED A!\'D ADOPTED :It a regular mceting of the TibuI'on Town Council on July 5,1995, by the [ollowing vote: AYES: NOES: ABSENT: COUNCIL!\IE!\IBERS: Ginalsl;i, Nygr'en, Thayer & Wolf COUNCILME!\IBERS: !\'onc COUNCIL!\IE!\IBERS: Thompso'n I ATTEflZk_ DIANE CRANE, TOWN CLERK // /"//." , /~ / h--- MAP.K GINALSKI, VICE-!\1A YOR TCJ\\'N OF TIBURON Tiburon Town Council Resolution No. 3101 7/5/95 3 EXHIBIT NO.? p, 3 [iF) r k f " ~"':'.'''',_.,'''.:''. t >: , ."-....'" RESOLUTlON NO, ~121 A RESOLUTION OF THE TOWN COVNCfL OF THE TOWN OF TIBURON Ar'vIENDING THE FRAIGE PRECISE PLAN (PLANNED DEVELOPMENT NO.3 I) AND SUPERSEDING PREVIOUS RESOLUTIONS THEREFOR (1,5 & 9 STEVENS COURT) ASSESSOR PARCEL NOS. 58-111-25. 26 & 27 \VHEREAS,the Town Council of the Town ofTiburon does resolve as follows: Section.L Findin~ A. On September 19, 1984, the Tiburon TO\vn Council approved a tI'laster PIan, Precise Plan and Tentative Map for the Fraige subdivision. The Precise Plan, in Resolution No. 2261, established development parameters (including building envelopes and maximum house sizes) for three (3) single filmil)' lots. Some of the conditions of this Resolution were modified by the 3doption in 1990 of Planning Commission Resolution No. 477-90. B. On April] 9. 1995, the Tibllron Town Council approved an amendment to the Precise Plan by adopting Resolution No. 3087, which modified the building en\'elope locations and imposed special height restrictions on portions ofbuilcling envelopes. C. On July 5, 1995, the Town COllllcil Ilpprovcd Resolution No 3 101 which further amended the Precise Plan by modif)'ing building envelopes and height I"cstrictions, , D, The Town Coullcil has receiwd and considered iln appliclllion liled by Monahan Pacific to further amend the Fraige Precise Plan to modify the requirement that four parking spaces be located within the building envelope for each parcel, and to allow for fencing outside of the building envelope, The application consists of the following I. Application form received 81"23/95 2. Letter from tllonahan P;lcitlc dated 8/29195. 3. Site Plan ana Sections, Sheets SP, SP-]. and SP-2. prepared by the Bradley Group dated 6/22/95. The Planning Commission reviewed the application at a public hearing held on September ]3,1995 and adopted Resolution No. 95-16 recommending approval of the application and co'nsolidation of previous conditions of approval The Planning Commission '''"'~-'''' subsequently re-heard the matter on remand from the Town Council and on September 27, ] 995, voted to make a minor amendment to Condition No.5 of ils resolution. . Tiburon Town Council Resolution No, 3121 10/4/95 1 .r,-:-\-!-:1,-.:"I)TrT: :'i","-' 6 ..!...:..J":'",~'...' .,:,,~:-)...:1.)_ .\.\ :,j.-D- ~, L~5 r . I E. Because of the numerous PI"Cvious modifications to the Fraige Precise Plan, involving four prior resolutions, the Town Council with assent of the applic:mt is taking this opportunity to consolidate the remaining applicab]e conditions of approval on the Precise Plan, and supersede the previous Reso]utions approving the Precise Plan. F. The official record for this project is hel'eby incorporated and made part of this resolution, The record includes the Staff Repons. minutes, application materials, and all comments and materials received at the public hearing G. The Town Council held a duly-nmiced public hearing on September 20, 1995. and heard and considered testimony from interested perSOns The Town Council rcm:mded the item to the Planning Commission for ilddilional review and re-heard the ll1illter on October 4. 1995, H. The Town Council finds the pill'king andtencing amendments approved hcrein represent reasonable limilillions on the development of the propeny, in keeping with the pattern of development in the surrounding neighborhood, The Town Council funher finds that the proposed illnendments, as conditioned, wil] nOI ac!vcI'sely aflecl olher properties in the vicinity, Consolidalion of the remaining iIPp]icab]e conditions of appr'oval will reduce future confusion ilS individua] homc applications are processed, L Thc Town Council iincls rh:u tire pro,iecI is exempt I'romthe requiremellls of Ihe California Environmenlill Qualit'y Act per ScclJon ] 5303 01' the CEQA Guiclelines. Section 2. AI2proval NOW, THEREfORE, GE IT RESOLVED that the Town Council Corllmission of the Town ofTiburon cloes hereby approve amendmcllIS to, and conso]idille herein, the previously- adopted conditions 01' appl'Ov111 for the fraige Precise Plan (Planned Deve]opment No. 31) as, follows: ], This Precise Plan appro\'es rhl'ce building sites l'or single linnily detached homes, 2, Building cnvelopes for tire three parce]s :lre sho\vn onlhe Cir1!\\ing dilled 6/22/95 by the Bracllcy Group, Sheet SI)], onll]e wilh Ihe Town ofTibul'on P!illlning Dcpanment No Slr'UClures shall be perr'llitted oUlsic!e Ihe ilpprovcd building cl1\'clope for each parcel except driveways, retaining wal]s associ:lled with driveways, anel fencing. A]] fencing, even if less than 3 y, feet in height, Shill] receive Sile Plan 8:. Archilcctural Review approval '~""_-""'-""'.''''''- . 3. L .) .--.:.... "--~-AlI structures located within those highlighted portions of the building envelopes for Parcels I and 2, as shown 011 the atllrched Exhibil "A". shall be limilcd to 20 feet in height as measured lI'om e,xisting grilde along the uphill edge of' the building envelope ilnd Tiburon Town Council Resolution No, 3121 10/4,'95 2 t:P.', E=~:-=L~'_~:I:ji T\T::] 0) P , , i' cp't;;; ,- I I [ '~.;..'/ extending horizontally across the area of restricted height. Notlat roofs shall be permitted within the restricted height area. At no point shall any structure cxceed 30 feet above existing grade in any portion ofa building envelope, 4, The l1la"imul1l gross floor orca for each parcel shall not e.,ceed 3,600 square fect, including the goroge 5. A'minil1lum offour (4) parking spaces shall be provided on each parcel, two spaces within the building envelope and two spaces bet\veen the building envelope and Stevens Court on the driveway approach to the residence The hammerhead ilrea. as re~uired for emergency vehicle turnaround by the Tiburon Fire Protection District, is defined as shown on attached Exhibit "B", The wings ofthe,hal1lmerhead may be available for parking, one wing to be used by Parcel 2 as a driveway and count for required parking, and the other wing shall be al'ailoble for e,cess guest parking within the subdivision. 6, All structures shilll be subject to Site Phn 8:. Architccturol Rel'iew approvol by the Town. Each residence shall be compatible with the surrounding neighborhood ilnd shall conform with the Tiburon Hillside Design Guidelines. 7. . In conjunction with the first Site Plan and Architectural Rel'iew ilPpliciltion submittal for the subdivision, a landscape plan shilll be submined for review ilnd approval by the Design Review Board. Said plan shall prol'ide for iln oppropl'iate Iilndscilpe screen' between the pri"ote access roildllil)' ilnd adjClCent upslope propcnies, This screening shall be installed in conjunction with the construction of the lirst hOllse in the subcli\'ision. The purpose of thc lilndscop:ng shall be to screcn vie\':s ol'the occess road from the upslope neighboring propenies The screen sh:111 be designed to use a \'ariet}' of plant spc':Ies and types for the' purpose of creating iln informed ilnd niltural-Ioo~ing screen rilther tlun a fonwll and monotonous hedge Prior to the issuance or'the first building permit for the subdi\'ision, a monetary security adequate to ensure the inStilllation and milintenance or'the landscape screening shall be deposited with the Town, The deposit shall be refunded not less than three (3) years after satisfactory completion and successful establishinent of the landscape screen, .8 No grading or eilnh mO\'ement slnll be permilled \\'lIhin the presently existing dripline of the oilk tree on Pilrcel I. Construction fencing shall be installed and maintained along the ,edge of the oak tree dripline prior to the commencement ol"any grading. site preparation. or construction octi\'ity 9. The site preparation and construction on Parcel 3 shall be carellllly performed in order to mll1imize impocts on nearby tl ees Construction fenCing shall be II1stalled ond maintained along the c1lipline of potentially afTected oak trees prior to the commencement of any grading, site preparation, or constrdction activity. Tiburon Town Council Resolution No. 3121 10:4/95 3 ~X:::-II:STT NO.~ P. '3 Or:S- ,- t L I... '.,\ "-,,j ]0. Prior to the issuance of a building permit for any parcel in the subdivision, an appropriate instrumcnt shall be recorded with the i'darin County Recorder's Office which modifies the configuration of the Access and Utilities Easement shown on Pk! 5-90 to be consistent with the approved Precise Plari. This condition specifically refers to the easement line across Parcel 2 [n addition, the stated purpose of the e:,semcnt across Parcels 1 and 2 shall be expanded to include landscape screening oS required by Condition No 7 above. ]], Prior to issuance ofa building permit. the Town Engineer sl1:11! review the drainage plans of individual parcels for conformance with the Town's Single Lm1ily Drainage Requiremcnts. 12, All applicable conditions of the Tiburon Fire !'rotection District shall be met prior to issuance of a building permit. ]'3, Connection to Sanitar'y District NO.5 is rCCluired. >\11 ilpplicable conditions ofthe District shall be Illet prior to issuance of a building permit. 14. Domestic water supply shall be pro\ided bl' ~!ariI1 klunicipal W:ller District. All applicablc conditions of the District slt:111 be mct prior to issu:mce of a building permit. ] 5, Hours of construction shall be limited to those set fonh in Ch:lllter 13 of tile Tiburon ]Vlunicipal Code 16. Cut ilnd nil areas. or ollter disllll.bcd ground shall be protected from '2f05iCln as ne~decl, promptly after' the work is cClmplctccl. as di,'Cctecl by :1 ~u:Jiilled soils engincer Section 3. Prior Rcsolutions SUlJerseded. Town Council Resolutions No. 2261. 3087, Clnd 3 10 I: Clnd Planning Commission Resolution 477-90 are hereby superseded by this Resolution, PASSED r\ND ,>\DOrTED <i1:t regul:lIl11celing of lite TOI'.'1l Coullcil on October 4, 1995, by the following vote AYeS NOES ABSENT COUNCIL~'[ErvIBERS: Tlt:1ver. Thol11pson 8: \\'olf COUNCIL~IE~IBERS Ginalskl8:".'l'grcll COUNCIL~IEr\'IIlERS. None .~" "'-~"."-'. ._-."._~., :..". .'". Tiburon Town Council 4 Resolution No. 3121 10/4/95 ..~;='\:c~~~[='.I~T I ,~. -C) . $ Pi Y CF S- ~ ". - "."j '...;..,.J ATTEST Tiburon T own Council Resolution No 3121 I .'-:1 ~ ./~1f;:cj ~~~ ANDREW THOrvfPSON1A YOR TOWN OF TIBURON 10/4/95 5 -~"--"'-"- .-- ., -. - -1L '.'-'" I" ",.., .",... ~:_:-L~'":-".~-:!,,_,:,.,:,,,"'-'.:_.L .~ "~I !,j. PI 5' OF ~ RESOLUTION NO. 3360 A RESOLUTION OF TI-lE TOWN COUNCIL OF THE TOWN OF TIBURON APPROVING AN Al'vLENDMENT TO THE KUHNS PRECISE PLAt'! (PO #31) TO ALLOW INCREASED FLOOR AREA ASSESSOR PARCEL NO. 58-111-26 W['LEREAS, on July 28, 1999, the Planning Commission held a public hearing to consider the approval of an amendment to the Kuhns Precise Development Plan to increase the maximum floor area permittcd for each parcel within this subdivision, proposed by Tom and Susan Gallagher (" Applicants"), the owners of the property developed with an existing single-family residence at 5 Stevens Court; and WHEREAS, after receiving public testimony and considering the application, the Commission determined that the proposed amendment would allow the expansion of the existing single-family homes in this subdivision without increasing the visual mass and bulk of the homes or disturbing the size and scale.of the surrounding neighborhood, and was therefore consistent with the relevant policies of both the Tiburon Zoning Ordinance and the Tiburon General Plan; and WHEREAS, on August 11, 1999, the Planning Commission adopted Resolution No 99- 13 recommcllding to the Town Council that the Precise Plan Amendment be approved;' and WHEREAS, on September T, 1999, after hearing all testimony and reviewing all documents on the record, including the plans modified as recommended by the Planning Commission, the Town Council concurrcd with the findings made by the Planning Commission, and tound that the proposed Precise Plan Amendment would be consistent with the Town Zoning regulations and the Tiburon General Plan. NOW, THEREFORE, BE IT RESOL VED that the Town Council of the Town of Tiburon docs hereby approve of the increase in the maximum floor area established by the Kuhns Precise Plan, subject to the following conditions: I. Town Council Resolution No, 3121, shall be amended to state that "the maximum floor area for each parcel shaIl not exceed 3,600 square feet, including the garage; except that greater area is oermitted if attained entirely within undevelopcd sRace within the existing mass and bulk of the approved house, so Ion" as the total floor area docs not cxceed the floor area ratio otherwise ocrmitted by the Tiburon Zoning Ordinance for a lot oflhis size." Tiburon Town Council Resolution No. 3360 9/1/99 1 -;;,-,,';.Tj-"YiTn y,-n - a ..,-_i.O._~ ,L,_,.L~.l..I. 1'1 \'.j._~...;.7.-_... 'Il> . _-_ 2. This approval shall in' no way alter other provisions of the Kuhns Precise Plan not specifically described herein. PASSED AND ADOPTED at a regular meeting of the Town Council on September I, 1999, by the following vote: AYES: COUNCILJvlEMBERS: NOES: COUNCILJvlEMBERS: ABSENT: COUNCILJvlEMBERS: ATTEST~ ;; , DIANE L. CRANE, TOWN CLERK Tjburon Town Council BACH, GRAM, MATTHEWS, THONWSON NONE HENNESSY J I ".-',,' / //. I;, ....:;/ ( f'--~I ~7 ~;>. MOGENS BACH, MAYOR TOWN OF TIB'URON H:resosfTC3 9904 .res.doc 9/1/99 2 E1;)/"~JTP-l r',"', "\,':' !'-) a .JL_..\.,l,L._,u)_ l. .... \ "'.oJ ......IL__... {)... ...._'"""\ Oct. 16, 2001 ",'.l""" ;' , l"~ Tiburon Planning Department Town Hall Offices 1505 Tiburon Blvd. Tiburon, Ca, 94920 '-'1 '" r} L \ ,',,'" "';'..': . .;1':""'" ..' ;.I.'~." f\EGAROING: -I Stevens Court proposal to consh'uct a new single car garage and deck addition. Deaf Planning Departl11ent Menlbers, My name is Terry Harrison. I live at 2 f\olling Hills Ed, the property directly adjacent to 1 Stevens Court. On Oct. 12, 2001, I received a letter dated Sept. 28, 2001, from the' property owners, Ben and Jarline Barnes. The letter included drawings and explained their intention to build the following onto their existing house: 1) a new garage addition with windows; 2) a new deck; 3) new deck walkway and privacy screen, '1) a staircase from second story of house to ground level; 5) a new door frolll existing residence onto the new deck; 6) another new people door at rear of new'garage to the new deck. As I recall a few years ago, these same property owners proposed to the Planning Department a very similar intent. And as I recall, the entire proposal was denied. Also, when the three houses were originally built on Steven's Court, it was determined by the Design Eeview COlllmittee, that each of the three house were I'maxed out" for their lot coverage and floor area ratio, and thus, no future additions or building would be permitted outside existing external walls. It was understood that the existing building envelopes on all three of the houses could not be expanded. When I received notice from the city a few months ago, of the Barnes proposal to develop/add existing rooms to their home on the inside, (under construction now), I inquired of the city if any exterior additions were proposed, and thc:ans'vvcr was no. Also, a heritage oak tree exists in close proximity to the proposed construction. Protection of this tree was deenlcd a primary reaSOll, a few years 3g0r tl18t the first proposal to expand and add on to the house in this area, as well as add a 6 foot high fence around the entire property, was considered and denied. It was determined at that time that the tree was indeed to be protected from construction any where within its imll1cdiate boundaries. This is all important to me, "S the tree sep8rates the two properties and provides privacy screening. It is a very old, Zlnd a very bC;'lutiful tree. It would "tC'lke-two hundred years to replace it. The tree would be impacted, as well as required to be trimed, if the proposed deck and staircase were built, "r1"<tj"1 TT'....,'fI-', ..eUl...C:!__~.J)! !. "'10 l. ..~ (.J. ...__.__...' r. I [>1::: 2..- Also, be aware that there is a property line dispute between the two properties. *****************************************' Regarding the present proposal to add a single car garage and deck, I would be . willing to support the project with the following changes: -1) establish the common north/south property line by survey to the mutual satisfaction of both parties. Comply with side yard set back and clearance to the existing heritage oak. -2) delete illwindows in new garage. -3) delete proposed deck, exterior stair case, and privacy screen ~.....~ .~ ". I -4) delete proposed door from existing residence to proposed deck -5) delete proposed people door from rear of new garage. (a new door could, be added at side to existing garage for access to existing house,) -6) provide additional native screen planting around new addition. -7) agree to no new exterior lighting. Please understand that three bedrooms, and the kitchen of my house look into the south side of the property at issue here.. The Steven's Court house already has many windows and much activity on this south side. The proposed additions would only encourage more activity, noise, lights and fmther degrade the privacy between our residences. For all the afore mentioned reason, I respectfully request that you agree with these changes or once again deny the proposed addition to 1 Steven's Court. Thank-you for your time and attention in reading this letter. Yours kindly, Terry Harrison 2 Rolling Hills Rd., Tiburon, Ca. 94920 415-435-6577, home phone. cc: Ben and Janine Barnes :"[X~;(TJII)T~'r ;'-T (\ , II . \ ....I....-._~._._._.. p. 2 0;;' 2--- - FCD A.sia . Pacific 6th Floor, Sino PlaZ:1, 256 Clollcesrer l\llad, C:\lJSew~lY 13:1)" I'hlll!,!: K(;ng Tel (852) 2892 87M bx (852) 2834 2721 Email bh:lT"Il~S@ftb.colll Ben Barnes Pn:sidcllt:, CEO Asi,j . Pacific ,.~":,, December 3, 2001 :':, .~,. \',: .-;:"~': ,~: .:\ 1, ), "/;'.0'; .~u,' ' .., 'j ~. :. Tiburon Planning Departlllent Town Hall Offices 1505 Tiburon Blvd Tiburon, CA 94920 USA \'>.-"" ,:. "~ . . . 11':"'(';')\'" Dcar Sir / Madam, Rc: 1 Steven's Court / Response to Ten'v Harrison's Note of Oct 16,2001 This notc is to comment and correct information prescnted to you by T. Harrison in her note of Oct 16,2001. " Ms Harrison's borne is on ill uphill slope physically located some 70 ft from the side of our home (including proposed addition). This space is heavily loliated. The visual and audio impact on her home would be minimal. Inconsistent with Ms Hamson's purpose of limiting any kind of people noise on this side of her property, she has constructed a varicty of substantial patios along our boundary. This construction involved extensive grading, stone work and blind installation. In addition, while Ms Harrison does have a couple of windows, a deck and a staircase on this side ofhcr home, the view orientation ofthc housc is off the othcrside. The affected side of her homc is primarily used as an entrance to her sccond unit. I have checked with thc Town rccords and this unit does not have a pcrmit. I assume this permit is in application. Ifit is not, r fOl1l1ally request Ms Harrison does submit for one and, if allowcd, that thc unit be brought up to code. I do not understand Ms Harrison's issue on the north / south border. Both of us have had it surveyed and both survcys agrec on the propcrty line. She had started to build stairways and install watcring systems on our property but stopped after her survey. She can cxplain her issues directly to us -my scnse was that this was rcsolved. p. I FeB WORLDWIDE -""~"""'-"r"-'\'l'~ ,,'r'~ 1/' .~< ,~.(t~i f ,{::>\.' }_' .L"i (), ~"'->4.~"'_U 'r, i 6F L - Ms Harrison is con-ecl that a few years ago I did apply for a staircasc from the living area. That request was denied. The request that I have before you now is quite diffcrent in tenns of the size of the staircase and its location. Thc oak trec that Ms Harrison mentioned was not seen as an issue then nor is it one now. For reference, we will providc an arborist opinion on thc impact of our addition to the oak and its overall health Also, as point of clarification, the fcnce previously applied for was allowed with revision. In summary, we have invested heavily into the landscaping and improvcments to our home. However, we havc a lot of trouble aeecssing these areas and simply enjoying the outside of ' our property in a manner that would bc considered nonnal in our neighborhood. Wc would be more than willing to do additional planting to providc further sercening should thc town or Ms Harrison consider it necessary. ..... -T'/" Thank you for your consideration. Regards, ~ ~"\ cs Bcn Barncs I Steven's Court, Tiburon CA 94920 bbarnes@fcb.com BB/jl (bb10230 I) cc: Ms Tcrry Harrison p. 2 Fell WORLDWIDE ""1' II I., ./ .....,_...'_~-;..::::. f) <') ~,c:.: ') / I""/-'/'.:ll:. t:Jo!. drrE 1V1AIL ,#~_,,_= ARBORISTS December 4, 200 1 CERTII'l!!D ARBORIST ~ffT7 <;cr:::l-..jE,D r.iJ.".'~.' '."".' Ben Bams I Stevens Conn Tiburon, CA DEe 0 'J ZOOl PL.~I~~>,'~-.; 'CFT~:~"':.,\i=,::'=jli~;\11 Re: Construction impact to existir.g Ceast Live Oak tree. Dear Ben; The location of the new garage will keep it out of the tree protection lone and out of harms way to the large Coast Li"e Oak tree that is located along the left side yard. The new deck will extend close to the canopy and some branches will need to be pruned to' accommodate this structure. Since this is being built on piers the impact to the root system will be minimal. It is my opinion that this tree wiJJ not experience any changes in health due to the addition of the garage or deck. This tree will benefit from crown cleaning and thinning the heavy and long limbs. T'\'e enclosed an estimate for the costs of completing this work. If you have any further questions please call me at 415 457-8733 sincey y~,/? ./' MARIN COUNTY ARBORlSTS Louie Brurm ISA certified morist 5695 ~ SOtITHBRN MARIN __\(-~. __. .(415) 38!-TRBB ____.m .P.O. Box 2538 - San Rafael, CA 94912 - - NORTHERN MARIN (4B) 4~7-TREE o -- """" '--r,,\:""j"""'r-rT\",T11 ':.T(') I.') J~!.A..rtt,.D.l .1. ,!,.'\ \~._ _?::::.~..c:.:... ,'f '''";.,f;' ~t"" ',J"l." ,.,r1:i ~ . ,". >~, t:"i ."',' p_ ~" ;:l:l ~' 'V"j"" ,,',',I',,!,,;, 'j' ., " . ,1 c... ~''''..'~"".:.~I '. ',',"';"" _ ,L' II a~ ~.", Ii /- -- J- ~ :;.,( L-I"- -- Tiburon Planning Department December 10, 2001 Town Hall Offices 1505 Tibmon Blvd, Tiburon, Ca. 94920 """'''"':~'''''''''',--". , REGARDING: 1 Stevens Court petition to amend existing building envelope / response to Mr. Ben Barnes letter of December 8rd, addressing the Planning Department, from Terry Harrison, adjacent property owner: 2 Rolling Hills Rd. Dear Planning Department Members. Yesterday, I received a letter from Mr. Barnes addressed to your department. In addition to my letter of Oct. 16th, and in response to the above, I would like to make the following additional comments concerning the proposed construction of a new garage, deck and exterior staircase, at 1 Stevens Court. Yesterday, I tried to find two previously existing property markers on the uncertain boundary line between the two properties at issue. One permanent marker, on the paved street, resulting from development of the Stevens Court Project was very visible. Another one existing for the 24 ,years I have lived here, couldn't be found. It was a large metal pin driven into the trunk of a boundary line heritage oak tree, most likely 48 years agu when this pruperty was developed. Because the proposed garage addition closely approaches this "unmarked and undefined bO'undary line", I would like to request that the applicant for the new work have this boundary line established by a licensed surveyor and that any new work be respectful of this line. Additionally, I live up slope, in close proximity tu, and louk down on Mr. Barnes property, therefore, people activity, noise and night time lights are a major concern. To my awareness, the only people ever living at the 1 Steven's Court property have been different tenant families, all with large household numbers of people. Piano's, T.V.'s, musical sound systems, conversations and even babies crying are often heard with ,ease. Contrary to comments made in one of Mr. Barnes letters, I have no sound barrier walls and there is only an open wood lattice fence separating the properties in a few locations. Because the kitchen and family room of 1 Steven's Court face my house, I am exposed to the lights, noise and activities oftheses spaces through out the d::JY and often late night hours. Garage lights and landscape Iight.s are also highly visible and often left on all night thus disturbing sleeping conditions in the three bedrooms of my house that face Mr. Barnes residence. /'3 rr :t-.T ~c;, . .._M._~_.W'~'~ P. i OF Z- My.concern is that the proposed addition of deck, stair and garage will not only add to these privacy issues, but also push the noise, otfending light and people activity that much closer t.omy house. The proposed deck will also result. in raising t.he existing out.door act.ivit.y from ground level where it. is less visible, t.o more eye level t.o my residence. Please reali7-e t.hat. t.here are 17 windows and t.hree doors t.hat. look t.owards t.his proposed addit.ion. In summary, for t.he reasons st.at.ed above and in my lett.er of Oct.. 16, 2001 t.o t.he Tiburon Planning Depart.ment. on t.his issue, I request. t.hat. t.he pet.itiori t.o amend t.he existing building envelope of 1 St.evens Court be denied. If t.he Department elects to allow some new construction, I urge you t.o respect IllY concerns and not. allow any new ligbt.ing, windows, st.air or deck as well as provide new under st.ory screen planting and clarify t.he propert.y line discrepancy. Thank-you very kindly for your t.ime and concern in evaluat.ing t.he proposed amendment and impacts ofrest.ructuring a precise building environment standard for t.he St.even's Court. property and consequential result.s t.o Tiburon homeowners and future development.. Terry Harrison 2 Rolling Hills Road Tiburon, 415-435-6577 ~._._-_.- I 3 I,' ':.. ~ . I 'Y'" ."'1'"'1', "'l, .,. -.\ - .'. ,'. -' ...1 .. .,"~ ~. I . . ( , ......l.......!1-":;...1 "",' . -.. "..". .,. ,..I,,_._-~- ? 2J~F Z_ ~-:'\ ~>--:,_o~.. "} - .,.,.-- ~>~ "",= .~ _..-.~- ~_..,<..~ ,~,'~"'~.........-., --~:~ \ . "'"~~.,.,. \ .----:;:::;---- - .. -. . _~.......... ~ ...P--' _ _........ _ .-'~ (,0 i.I , .~--:::;:;::::.-'-'" \ . ,~,'-'-'-~'""~;--~' - ........,...,:.....~;....:..,. -..... \ . "....... .~ rl-" .e, '--"--.,,----- .. >...".-:=---- .."",' ~ ;,~:;..- ~ .J ~ ~,-...~::;~..:,-.,.. /~,~:::;:;;.- . 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J r- ----~lo\ \ I __..;;2'_____"____---7 -~i ' -~ -..,- ~.~\ -'." ~::.~) \. ;;:1.,1 __ _ _:...~\\\ .. v I I "J,~~1--~---_. . i! h ,\ \ V'I l~ !' ~j t;:;~:1l,;;;-h~ Mn,' I. ~ \\\ i; [ ': I . ~. II!. II n !! !' ,;1.; " \\\ I <J'l i I Ii' I I " . f f " '. V'\, 'I _I,: \' 11' I I ! >,\ \. _ft. ,!!.; r.~ i 1 : . h "'. ' I ! t'1'\[!.' ii, . " Y!Z ~(2.: ;;- '\ i"-1 ~. H 1- t =r: o \ r--rt _.!~ -', h1 i~.' \ ..~.:-..,.. I ,,,. (/.~ .".It.._. ":.. ') " j -:r:- f,;...;,;., I \. ' 1 . " .\ I J I I (" \. \ 'I J ,1 . TOWN OF TIBURON STAFF REpORT ITEM NO. MEETING DATE: 2/6/2002 If To: From: Subject: Date: Rev. By: MAYOR & MEMBERS OF THE TOWN COUNCIL SCOTT ANDERSON, PLANNING DIRECTOR ~.. TRAFFIC MITIGATION FEE REPORT AND UPDATE JANUARY 30,2002 C\ ALEX MCINTYRE, TOWN MANAGER ~ BACKGROUND At its meeting of January 16, 2002, the Town Council received a report containing recommcnded findings regarding unexpended traffic mitigation fees collected by the Town of Tiburon since 1996. The Council took testimony from interested persons (there were none) and continued the item to February 6, 2002 in order to provide the 15 day public review period for the report and findings The matter now comes before the Town Council for final public input and possible adoption of the findings, A resolution setting forth the findings is attached as Exhibit I, The Staff Report from the January 16,2002 meeting is attached as Exhibit 2, RECOMMENDA nON Statfrecommends that the Town Council take any public testimony on the item and adopt the attached Resol\ltion EXHIBITS I. Draft Resolution, 2, List of Circulation System Improvements and estimated costs from Resolution 3 162, /scottltratlic mitigation fce rcport::2.Joc TlBURON TOWN COUNCIL STAFF REPORT 21612002 RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL . OF THE TOWN OF TlBURON MAKING CERTAIN FINDINGS REGARDING FEES COLLECTED FOR TRAFFIC MITIGATION PURPOSES The Town Council of the Town of Tiburon does hcrcby resolve as follows: WHEREAS, thc Town ofTiburon has collected certain traffic mitigation fees since adoption of Resolution 3162 in 1996, Pursuant to the California Governmcnt Code, the Town Council is required to make certain findings relative to unexpended funds collected for such purposes after the fifth fiscal year in which the initial deposit is made, and WHEREAS, thc Town has preparcd the rcquired documentation regarding the fees and such documentation has been available for public review for at least fifteen days, and WHEREAS, thc Town Council received the required documentation in the form of a Staff Report at its meeting of January 16, 2002 and held public hearings on the matter on January 16, 2002 and February 6,2002. NOW, THEREFORE, BE [1' RESOLVED, by the Town Council of the Town of Tiburon does hercby make the following findings relative to its unexpended traftic mitigation fees. 1. Purpose of Ihe Fees. The Town Council finds that the purpose ofthc traffic mitigation fees is to maintain major intersections within the Tiburon Planning Area operating at acceptable levels of service. Acceptable levels of service are set forth on p. 4 of the General Plan Circulation Element; the list of specific improvcmcnts required to maintain such levels of service is set forth on pp. 10-12 of the Circulation Element, The General Plan Circulation Element is available for public review at Tiburon Town Hall and at the Belvedere,Tiburon Public Library, 2, Reasonable Relationship Between the Fees and the Pnrpose for which they are Charged All traftic mitigation fees arc based on the pro rata share of traffic impact for each developmcnt project from which the fees are exactcd, The Town Council finds that thc justification and the mechanism for calculating fces arc adequately set forth in Town Council Resolution No.3 [62, availablc for public review at Tiburon Town Hall, Further detail is available in the li'affic Mitigation Fee Study, Town of Jlburon, pr'epared by RKH Associates and dated March 15, 1995, and in the Supplemental Leiter from RKH Associates dated March 20, 1995, Both documents are also available for public review at Tiburon Town HalL Tiburon Town COllllcil Re.wll/tiol1 No. 2j(j/]()()] 'l.YVT,ITT,yrrnvn , ,..;\ . ,. I __......_. .-..1......,...._ ...! J..__ 3, Sources and Amounts of Fundiug Anticipated to Complete Financing of Improvements, The total cost estimate for thc complete list of improvements in the Circulation Element is $4,178,000 (in Dccember 1994 dollars), The Circulation Element, in Policy C,3, acknowledges that "Funding has not been identified for all of the circulation improvements set forth in this Element as necessary to maintain acccptable levels of service, nor ean Caltrans approval of circulation improvements be guarantecd," This is largely becausc the amount of remaining development potential in the Tiburon Planning Arca is relatively small, while circulation improvements are quite expensive, Furthermore, not all anticipated future traffic gencration will be caused by ncw development; new development pays only its fair share. The Town is aware that other sourees of funding, including from the State Highways Division (Caltrans), Marin County Congestion Management Agency, Metropolitan Transportation Commission, Marin County, City of Mill Valley, City of Belvedere, and miscellaneous other grant funding sources will be requircd to supplement the Town's trallic mitigation fees and any available Tiburon General Fund revenues in constructing the rcquired improvements. The amount of funding needed Irom other sources is roughly $1,5 to $2,0 million, most of which would probably be focused near U, S Highway 101. With respect to the CSIF, the Town has already appropriated funds in its FY2001- 2002 Capitallmpmvementl'mgram for improvements at Ned's Way ($50,000), and at Recd Ranch Road ($50.000), The Town has also accepted "concept drawings" for widening ofTiburon Boulcvard at the Trestle Glen Boulevard intersection, and has completed a technical study for interconnection oftraf1ic signals along the length ofTiburon Boulevard, The cost of these latter projects would exceed the available funds in the CSIF, The Town Council finds that until such time as adequate lunds are accumulated or other funding sources secured, the Town will not proceed with construction of these latter improvements, With respect to the PAMF, thc primary improvement listed in the Circulation Element is for capacity improvements at the southbound otl~ramp of U: S. Highway 101 at the East BlithedalelTiburon Boulevard intersection, The estimated cost of this improvcment in the Town's Circulation Element is $717,000. The Town Council finds that the cost of this project alone far exceeds the amount of money in the Town's PAMF account; therefore, the Town will not expend this money until such time as sullicicnt funds are identified 10 carry out the project. The Town intends to contribute to this effort at such timc as funds are available to proceed, However, a major contribution of lunds frorn sources other than the Town ofTiburon will be required to make this improvement possible. Tihuroll Town CU/lJlcil He.wlwio/l No. ]/(j/]()()] 2 4. Approximate Dates When Necessary Funding is Anlicipated to be Deposited. The date will vary for each circulation improvement project. Many of the signalization improvements will not be possible until such time as a particular intersection meets Caltrans warrants for signalization, Other projects, such as improvemcnts to U S Highway 101 interchanges, will largely be dependent upon Caltrans (State) timing and funding, The Town Council finds that due to the cost and complexity of major projects, it is not possible to provide specific dates for the securing of additional funds necessary to complete the improvements, Ballpark estimates for the U. S, Highway 101 improvements are completion within five (5) years, while localized Tiburon Boulevard improvements are likely to be completed anywhere within the next six (6) months to three (3) years, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town ofTiburon, State of California, hcld this _ day of ,2002, by the following vote: AYES: COUNCILMEMBERS NOES: COUNClLMEMBERS: ABSENT COUNCILMEMBERS . HARRY S MATTHEWS, MAYOR TOWN OF TIBURON ATTEST: DIANE CRANE lACOPI, TOWN CLERK trafli!.: tees rcso.uoc 'l'ihuron Town Council HeSO/lll;on No. ]/61]00] 3 G;JLLuE J!;,.".: ..,.(' ~=~ J TOWN OF TIBURON STAFF REpORT ITEM NO. MEETING DATE: 1/16/2002 , To: From: Subject: Date: Rev. By: MAYOR & J\olEMBERS OF THE TOWN COUNCIL SCOTT ANDERSON, PLANNING DIRECTOR TRAFFIC MITIGATION FEE REPORT AND UPDATE JANUARY 7, 2002 ALEX MCINTYRE, TOWN MANAGER BACKGROUND The Town began collection of its current cycle of traffic mitigation fees in FY 1996-97, pursuant to Town Council.Resolution No, 3162, effective July IS, 1996. State law requires that during the fifth fiscal year following deposit of the first fee deposited in such accounts, the legislativc body must make certain findings regarding thc uncxpended funds, ' This report scts forth the status of the Town's traffic mitigation fee accounts and makes the findings required by law TRAFFIC MITIGATION FEE ACCOUNTS The Tiburon General Plan Circulation Element contains a list of "Propos cd Circulation System Improvements" necessary to keep the Town's major interscctions operating at acceptable levels of service. Somc of the listed improvements arc locatcd within Town corporate limits while others are (at least currently) within the unincorporated "Planning Area" of the Town ofTiburon Therefore, the Town has created two traffic mitigation fcc accounts into which fee exactions from new development arc deposited; one account for "in-Town" projects and the other for "Planning Area" projects, These accounts arc as follows: Circulation System Improvement Fund (CSIF) This fund collects exactions for improvements within the Town's corporate limits. The current balance is approximately $140,000. Planning Area Mitigation Fund (I'AMF): This fund collects exactions for improvements within the unincorporated portions of the Tiburon Planning Area, The current balance is approximately $175,000, TlBURON roWN COUNCIL ST AF': RE!POR r 1/16/2002 I EXHIBIT l'TO,~_ Prior to the adoption of Resolution No. 3162 in 1996, the Town collected all traffic mitigation fees in a single account known as theTiburon Boulevard Mitigation Fund, All the funds in that account were properly expended ycars ago on Tiburon Boulevard improvements and the account was closed, ANALYSIS State law requires the following topics to be addressed, and findings made, with respect to unexpended funds in the Town's traffic mitigation fee accounts, In making the findings, reference to existing public documents containing the pertinent information is allowed under the State law, I. Purpose of the Fees The Town Council finds that the purpose of the fees is to maintain major intersections within the Tiburon Planning Area operating at acceptable levels of scrvice. Acceptable levels of service are set forth on p. 4 of the General Plan Circulation Element; the list of specific improvemcnts required to maintain such levels of service is set forth on pp. 10-12 of the Circulation Element, The General Plan Circulation FJement is available for public review at Tiburon Town Hall and at the Belvedere- Tiburon Public Library. 2. Reasonable RelationshiD Between the Fees and the Purpose for whieh they are Charged All traf1ic mitigation fees are based on the pro rata sharc of traf1ic impact for each development project from which the fees are exacted, The Town Council tinds that the justification and the mechanism for calculating fees are adequately set forth in Town Council Resolution No. 3162, available for public review at Tiburon Town Hall. Further detail is available in the '1i'affic Mitigation Fee Stllt{v, 7c)wn oj lihuron, preparcd by RKH Associates and dated March 15, 1995, and in the Supplemental Letter from RKH Associates dated March 20, 1995, Both documents arc also available for public review at Tiburon Town Hall. 3, Sources and Amounts of Funding Anticipated to ComDlete Financing ofImprovements The total cost estimate (see Exhibit A) for the complete list of improvements in the Circulation Element is $4,178,000 (in December 1994 dollars), The Circulatio/l Element, in Policy C-3, acknowledges that Funding has not been identified for all of the circulation improvcmcnts sct forth in this Elemcnt as nccessary to maintain acceptable levels of service, nor can Caltrans approval of circulation improvemcnts bc guaranteed, This is largely because the amount of remaining development potcntial in the Tiburon Planning Area is relatively small, while circulation improvements arc quite expensive. Furthermore, not all anticipated future traffic generation will be caused by new development; ncw dcvelopment pays neURON TOWN COUNCIL STAFF r~rpORT 1116/2002 2 only its fair share. The Town is aware that othcr sourccs of funding, including from the State Highways Division (Caltrans), Marin County Congestion Management Agency, Metropolitan Transportation Commission, Marin County, City of Mill Valley, City of Belvedere, and miscellaneous other grant funding sources will be required to supplement thc Town's traffic mitigation fees and any available Tiburon General Fund revenues in constructing the required improvements, The amount of funding needed from other sources is roughly $1,5 to $2,0 million, most of which would probably bc focused near U. S, Highway 101. With respect to the CSIT, the Town has already approprialcd funds in its FY2001-2002 Capital Improvement Program for improvements at Ned's Way ($50,000), and at Reed Ranch Road ($50,000), The Town has also accepted "concept drawings" for widening ofTiburon Boulevard at the Trestle Glen Boulevard intersection, and has completed a technical study for interconnection oftraffie signals along the length ofTiburon Boulevard, The cost of these latter projects would exceed the available funds in the CSIF, The Town Council finds that until such time as adequate funds are accumulated or other funding sources secured, the Town will not proceed with construction of these improvements, With rcspect to the PAMF, the primary improvement listed in the Circlllatio/1 Ele/llent is for capacity improvcments at the southbound off-ramp of U, S, Highway 101 at the East Blithedale/Tiburon Boulevard interscction. The estimated cost of this improvemcnt in the Town's Circulation Element is $717,000. The Town Council finds that the cost of this project alone f:1r exceeds the amount of money in the Town's P AMI' account; therefore, the Town will not expend this money until such time as sufl1cient funds are identified to carry oul the projcct. The Town intends to contribute to this effort at such timc as funds arc availablc to proceed, However, a major contribution of funds from sources other than the Town of Tiburon will be required to make this improvement possible. 4, Aoproximate Dates When Nccessarv Funding is Anticipated to be Degosited Obviously, this date will vary for each circulation improvement project. I'vlany of the signalization improvements will not be possible until such time as a particular intersection meets Caltrans warrants for signalization, Other projects, such as improvements to U S Highway 10.1 intcrchanges, will largely be dependent upon Caltrans (Statc) timing and funding, The Town Council finds that due to the cost and complexity of major projects, it is not possible to provide specific dates for the sccuring of additional funds necessary to complete the improvements. Ballpark estimatcs for the U. S Highway 101 improvements are completion within five (5) years, while localized Tiburon Boulevard improvements are likely to be completed anywhere within the next six (6) months to three (3) years. A brief status report on specific improvements is provided below, TlDURON TOWN COUNCIL S J,1P,~ R~PORT 1/161.'002 3 STATUS REPORT ON SPECIFIC CIRCULATION IlVIPROVEMENTS Ned's Wav Merge/Acceleration Lane The Town Council has already authoriled and funded this improvement, Caltrans issued the encroachment permit this past month and the improvement is expected to be completed by Summer 2002. u. S. Highway 10 I SB Off-Ramp Caltrans recently completed a Projcct Study Report (PSR) for capacity improvements at the southbound off-ramp ofU. S. Highway 101 at East Blithedale Avenue/Tiburon Boulevard. This is the first step in a multi-jurisdictional (State of California, Marin County, City of Mill Valley & Town of Tiburon) effort to secure the necessary funding for substantial improvements at this congestion point. Traffic Signal Coordination/Cecilia Way Merge-Acceleration LanelReed Ranch Road Merge- Acceleration Lane/Trestle Glen Intcrsection Widening Thc Town rccently accepted a report by Kimley Horn Associates that recommended coordination of traffic signals along the length ofTiburon Boulevard and installation of the other improvements listed above. The Traffic Safety Committee has becn dircctcd to return with an implementation plan that addresses these improvements, Right-turn signal phase overlap at Lvford Drive. Rock Hill Road & Avenida Miratlores The Town recently accepted a report by W" Trans and thc Tiburon Peninsula Traffic Safety Committee that recommended installation of thesc improvements, The phase ovcrlaps would increase level of service at the most impacted times at these intcrsections, which is during school pick-up and drop-off hours The Tramc safety Committee will include these improvements in the implementation plan to bc presented to the Town Council in February. RECOMMENDA TION Staff recommends that the Town Council take any public testimony and continue this item to the meeting of February 6,2002 so that the formal 15 day revicw of the information, as required by State law, may be observed before any formal action is taken, Staff anticipates formal adoption of the findings at the February 6, 2002 meeting. EXHIBITS A. List of Circulation System Improvements and estimated costs from Resolution 3162, Iscottllrani~ mitigatioll fee n:porf.uOl; Tl8URON TOWN COUNCIL srAFF REPORT f/lti/2002 4 "/" " / " .< '\., T.\3LE A . TffiURON GENERAL PLAN CIRCULATION SYSTEM Jro.,lPROVEl'vIENTS COST COST ($I,OOOs) INTERSECTION I1vlPROVEl'vIENT ($I,OOOs) TOTAL COUNTY TOWN E. Blithedale Ave, & Widen approach from 3 lanes $717 $717 $717 $0 101 Off-Ramp to four lanl:s. Tiburon Blvd. & Add through lane each way on Frontage Road Tiburon Blvd, And !aft.rum $1,366 $1,366 $1,366 $0 lane to northbound Frontage Road approacb, Tiburon Blvd. & Traffic signal mterconnect $30 $30 $30 $0 Strawberry Drive Tiburan Blvd. & Traffic signal interconnect $15 $15 I $11 $4 Blackfield Drive Tiburon Blvd & Traffic signal $130 C~ciIia Way $150 $100 $50 Traffi(; signo,l interconnC'.;t $20 Tiburon Blvd, & Modify intersec~ion geometry $530 Reed Ranch Road and signo,lize $560 $0 $560 Tra.iTIc signal interconnect $30 TiburDn Blvd, & Add lane t:Jch way through $650 Trestle Glen Blvd, intersection $670 $0 $670 Tra.fIic signal interconnect $20 TiburDn Blvd, & Construct bus turnout arc.:! I $100 $100 $0 I $100 Stewart Drive Tiburon Blvd, & Construct 2\Vl. TI... between , Neds Way San Rafael Ave, And Neds $380 Way $450 $0 $450 illterscction improvements $70 TiburDn Blvd, & Mar Traffic Signal $120 $120 $0 $120 West Street TOTAL: $4,178 $2,224 $1,954 Source: Traffic Mitigation Fee Study, Town of Tiburon, 3/15/95 RKH Associates. NOTE: All figures are in December 1994 dollars. 2 TABLE A ~~++ . .""- "-.' . ."--" -..~.-:; i: :~. - -,::,_~~~;~~::.~;~~~:....,:::~:;:-:::~....~~ ... -4 , ~I-;; TOWN OF TIBURON STAFF REPORT ITEM NO. / L MEETING DATE: 2/6/02 To: MAYOR AND MEMBERS OF THE TOWN COUNCIL From: PAT ECHOLS, DiRECTOR OF PUBLIC WORKS/TOWN ENGINEER Subject: IMPLEMENT A nON PLAN FOR TRAFFIC SAFETY IMPROVEMENTS DEVELOPED BY THE TIBURON TRAFFIC SAFETY COMMITTEE Rev. By: FEBRUARY 1,2002 ALEX D. McINTYRE, TOWN MANAGER ~ Date: BACKGROUND In November 2001, the Tiburon Town Council accepted the recommendations of the Town's Traffic Safety Committee regarding the Tiburon Peninsula Traffic Safety Committee Final Report prepared by W-Trans, a traffic engineering consulting firm retained to work with the Tiburon Peninsula Traffic Safety Committee to clarify problems and identify solutions to the traffic safety issues surrounding the major schools in Tiburon. The recommendations presented in the November 5 staff report were a result of in-depth analysis and review of the report undertaken by the Traffic Safety Committee, a panel composed of the Tiburon Police Chief, Public Works OirectorrTown Engineer, Public Works Superintendent and the Planning Director. The Town Council also directed staff to develop an implementation plan for the recommended improvements. ANALYSIS The W-Trans report recommended numerous area-wide improvements to enhance traffic flow, primarily along Tiburon Boulevard and its intersecting collector streets. Some of the report recommendations (such as installation of high-visibility school zone warning signs) have already been implemented. Additionally, staff has included several Tiburon Boulevard traffic safety improvements recommended in the Traffic Engineering Technical Assistance Program (TETAP) grant report prepared by Kimley-Horn Associates. The TETAP report focused on traffic operations/circulation along the entire I I " J.. \" ; '\ \ Town Council February 1, 2002 Page 2 of 7 length of Tiburon Boulevard. The following implementation plan is presented in order of increasing cost and/or implementation time. The attached table (Exhibit A) summarizes the proposed plan. IMMEDIATE TO SHORT TERM, LOW COST IMPROVEMENTS - Install a four-way stop at Rock Hill Drive and Hilary Drive that will result in overall improved safety, This improvement can be implemented immediately upon adoption of a Town Council resolution. - Install crosswalks at the following locations: east side of Rock Hill Drive across Hawthorne Drive and across Hilary Drive, north side of Hilary across Rock Hill Drive. The crosswalks could be installed immediately in conjunction with the stop sign installation or postponed until new sidewalks, curb ramps, etc. are constructed, - Enhance the dual turn pocket on Rock Hill Drive near its intersection with Tiburon Boulevard. Although there is little to no outside cost for this improvement, a portion is within Caltrans' right-of-way and would require an encroachment permit. - Provide striping for existing stamped concrete crosswalk on Blackfield at Corte San Fernando, & r(otJ- {~ - Install a no left turn sign from northbound Lyford Drive to prohibit the left turn into the loop driveway. - Eliminate the mid-block crosswalk fronting the housing complex at 2 Lyford Drive, - Restripe Lyford Drive to include a 14-foot wide uphill lane and increase the right turn pocket length, Extend the red curb along Lyford Drive to the driveway opposite the school's uphill parking lot exit onto Lyford Drive. Because the improvements listed above would be undertaken by the Public Works Department personnel, the direct cost to the Town would be based the number of hours and direct material costs (paint, signs, etc.). Staff estimates this cost to be less than $7,000 from General Fund Reserves, '. "'-A\ " Town Council February 1, 2002 Page 3 of 7 MID-TERM, MODERATE COST (UNDER $50,000) IMPROVEMENTS _ Coordinate all traffic signals along Tiburon Boulevard. The coordination analysis will include modifying the timing at the Tiburon Boulevard/Blackfield Drive intersection to allow more "green time" to exit Blackfield Drive during school hours, on the condition that it does not disrupt the coordination of traffic signals along Tiburon Boulevard. The analysis will also consider increasing the "green time" for southbound left turns onto Tibyron Boulevard from Rock Hill Drive on the condition that it will not disrupt the coordination of traffic signals along Tiburon Boulevard. Since the signals are within the Highway 131 right-of-way, permission must be secured from Caltrans, Additionally, a portion of the Blackfield intersection is within the County unincorporated area and therefore the County should also be 'on board' with the Town's efforts. Estimated Cost: $15,000 Funding Source: Circulation System Improvement Fund (CSIF) or Possible Future Grant Opportunities _ Install a sidewalk along Lyford Drive from the top of the Reed School loop driveway to the rear (uphill) parking lot exit. Estimated Cost: $22,000 Funding Source: Office of Traffic Safety (OTS) grant (application pending) or future General Fund capital project. ' - Install a sidewalk along the eastern side of Rock Hill Drive between Hawthorne Drive and Hilary Drive. This will likely involve new curb and gutter, storm drain . modifications, curb ramp installations and a new driveway transition, Also install a sidewalk with curb and gutter along the west side of Rock Hill Drive between Hilary Drive and the St. Hilary School driveway. Estimated Cost: $30,000 Funding Source: OTS grant (application pending) or future General Fund capital project. I? ,.. '. , , Town Council February 1, 2002 Page 4 of 7 LONG TERM, HIGH COST ($50,000 OR MORE) IMPROVEMENTS - Install right turn overlap phasing at the Tiburon Boulevard/Lyford Drive, Tiburon Boulevard/Rock Hill Drive, and Tiburon Boulevard/Avenida Miraflores traffic signals, Estimated Cost: $60,000 Funding Source: Hazard Elimination Safety (HES) grant (application pending) or CSIF - Construct a merge/acceleration lane on eastbound Tiburon Boulevard at Reed Ranch Road, Estimated Cost: $70,000 Funding Source: HES grant (application pending) or CSIF _ Construct a merge/acceleration lane on eastbound Tiburon Boulevard at Cecilia Way, Estimated Cost: $70,000 Funding Source: HES grant (application pending) or Planning Area Mitigation Fund (PAMF) _ Provide an improved connection from Avenida Miraflores along Tiburon Boulevard to the Multi-use Path entrance near Pine Terrace, Estimated Cost: $90,000 Funding Sourc,e: State Transportation Improvement Program (STIP) funds pending Implementation of the mid- to long-term improvements hinges on several factors, including secured fundingsource(s) and review/approval by Caltrans, The total cost of the improvements summarized above (including 20% contingency) is approximately $436,800, with only $90,000 in approved funding, As summarized in a staff report presented at the January 16, 2002 Town Council meeting, current traffic mitigation fund balances are approximately $140,000 (CSIF) and $175,000 (PAMF). If the Town is unsuccessful in securing pending grants, the Council may consider utilizing the CSIF to fund the traffic signal coordination, right turn overlap phasing, and the Reed Ranch Road merge/acceleration lane project. It should be noted that the total cost of these projects ($145,000) would consume the entire CSIF balance, Less that half of the current PAMF could be used to fund the Cecilia Way merge/acceleration lane project ($70,000) In October 2001 , the Council also authorized the reallocation of $300,000 in '~ Town Council February 1, 2002 Page 5 of 7 General Fund Reserves toward the establishment of a new Designated Reserve Fund called Traffic System Reserve (TSR). The Council may also consider tapping into this fund for some of the proposed improvements. Regarding the proposed sidewalk improvements on Lyford Drive and Rock Hill Drive, the Council may either elect to fund these improvements from unallocated General Fund Reserves, budget as capital projects in future fiscal years, or continue to seek grant funding. RECOMMENDATIONS In summary, staff recommends that the Town Council approve the traffic safety improvements implementation plan subject to the following funding conditions: 1. Use CSIF funds to implement traffic signal timing coordination as recommended in the Kimley-Horn TETAP study. At the relatively low cost of $15,000, this improvement should reap modest immediate traffic congestion benefits, Staff . estimates that this improvement can be implemented in 2 to 4 months assuming cooperation from Caltrans, 2, Use HES grant funding (if secured) CSIF funds to implement the right-turn overlap phasing at the Lyford, Rock Hill and Avenida Miraflores intersection signals along Tiburon Boulevard. This improvement should bring immediate relief to intersection congestion, particularly during heavy commute and school drop- off & pickup times, The phasing will also improve pedestrian safety at these intersections. Depending on the funding source, these improvements could be implemented within 4 to 18 months. 3, ,If HES grant funding is not secured for the Tiburon Boulevard merge/acceleration lanes at Reed Ranch Road and Cecilia Way, staff recommends continued pursuit of other grant funds for the next 6 to 12 months. Only after these funding possibilities are explored would staff recommend utilizing CSIF/PAMF funds. Implementation time for these improvements would be one to two years depending on the funding source, 4. If OTS grant funding is not secured for the sidewalk improvements on Lyford Drive and Rock Hill Drive, staff recommends continued pursuit of grant funding, Staff recommends that the Town work with the Reed Union School District as they begin to develop improvement plans for Reed School as part of their recently passed bond measure. As plans develop, staff will evaluate how the proposed sidewalk improvements 'mesh' with the District's campus Town Council February 1, 2002 Page 6 of 7 improvements, Due to the relatively low volume to school children expected to utilize sidewalk improvements along Rock Hill Drive to access St. Hilary's, staff does not recommend using General Fund reserves at this time, The Town should work with representatives of SI. Hilary's to pursue funds from grant programs such as Safe Routes to School. Depending on the funding source and timeline for Reed School improvement plan development, these improvements may take several years to implement. Staff suggests that TSR funds be used for the improvements summarized in this report only where grants are not obtained or where the Councii decides that the use of CSIF funds is not warranted, The Council should consider preserving TSR funds for future major improvement projects such as Tiburon Boulevard/Trestle Glen intersection improvements and possible traffic signal at the Tiburon Boulevard/Stewart Drive intersection, Staff also recommends that that the Town keep an open dialogue with the Reed Union School District and St. Hilary's School regarding potential internal circulation improvements within their own school sites for alternatives and recommendations to facilitate a smoother traffic flow at drop-off and pick-up times on campus, Periodic monitoring and review can detect changing circumstances and identify opportunities for improvement. . The implementation plan presented herein is considered a 'living' plan that should be regularly revisited and revised/updated as new information and priorities are identified, With the assistance of a grant writer, the Town will be in a greater position to seek and , ' secure funding for Town traffic safety and other improvements, ~ " '. TOWN OF TIBURON . STAFF REPORT ITEM NO. 13- To: MAYOR AND MEMBERS OF THE TOWN(~UNCIL From: ALEX D. MciNTYRE, TOWN MANAGER ~ Subject: PROPOSED REORGANIZATION - ADMINISTRATIVE SERVICES DEPARTMENT Date: FEBRUARY 1, 2002 As a result of the departure of the Finance Director and in an effort to centralize administrative activities, the Town should create an Administrative Services Department. Administrative functions of the Town include accounting, budget preparation and management, audit preparation, financial analysis, and the management of human resources, labor relations, workers' compensation, risk management and information technology, Presently, these functions are shared among and/or parceled over the Town Manager, Finance Director and the Assistant to the Town Manager. Centralizing these functions under one umbrella would be more effective and efficient. Practically, the positions associated with "Administrative Services" of the Town include the Town Manager, the Assistant to the Town Manager, the Finance Director, the Town Clerk and the Office Clerk II (Receptionist). The amount of work that falls under these positions is somewhat staggering. In light of the recent financial incidents in the Town, additional staff would be helpful with both the checks and balances of the finances (as recommended by the auditors) and to better allocate the workload over various positions. While we are a small Town organization and certainly expected to handle the work ranging from the complex to the mundane, a cleaner division of labor would be the best use of Town resources, The proposed reorganization of the Town's administrative function is shown in the attached organization chart (Exhibit A). The Finance Director position should be eliminated and replaced with an Administrative Services Director who will have oversight for all administrative functions listed above The position description is attached as Exhibit B, The proposed salary range for this position would be $5,600 to $7,000 per month. Town Council February 1, 2002 Page 2 of 4 To aid in this effort, a mid-level analyst should be brought on to provide complex analytical work. Such work would include grant writing, complex financial analysis, personnel and labor relations assistance, specialized accounting and special projects as required, The full position description is attached as Exhibit C. The Assistant to the Town Manager position would be eliminated, The proposed salary range for this position would be $4,200 to $5,000 per month, ' The Account Clerk would be responsible for the technical/clerical functions associated with accounts receivable/payable, payroll, and business license management. The position would be compensated at approximately $20/hour for 20 hours per week, The full position description is attached as Exhibit D, . In addition, the Town Council was clear in its Council/Staff retreat in January where direction was given to focus on enhancing the Town's use of technology, Town staff has used consulting services to manage and maintain our technology infrastructUre at approximately $125/hour. With 25 end users, four servers, a complex network : communication system and myriad external computer applications (e.g, the Police Department Mobile Data computer terminals) the time has come to centralize information technology under one "owner-manager". In fact, the Town has spent, on average, approximately $5,000 per month on technology consultants, As technology needs continue to grow, the need to bring technical leadership in house is ever 1l10re evident. The Town Council should authorize the establishment of an Information Technology Coordinator. This position would report to the Administrative Services Director. The position would be responsible for maintaining existing hardware, software and network systems; determining future technology needs; development and implementation of a complete and tailored training program; onsite troubleshooting; website enhancements; and wired and wireless telecommunications, The full position description is attached as Exhibit E, The salary range for such a position would be approximately $5,000 - $6,000 per month. Belvedere and the Belvedere-Tiburon Joint Recreation Department have both expressed an interest in "sharing" this person, Belvedere believes that they could use this person up to 10 hours per week and Joint Recreation would use this person, on average up to 2 hours per week, The Town would retain the Information Technol,ogy Coordinator full-time, calculate an hourly rate to cover the Town's costs, and hire out the person to both agencies. On average, approximately 12 hours per week (or 1/3 the cost) could be offset by the other agencies, Additionally, since the Town has received COPS technology grant funds, we could further offset another 1/3 of the cost to the COPS grants, This would result in the Town's General Fund absorbing approximately $24,000 annually per year. Town Council February 1, 2002 Page 3 of 4 Fiscal Impact In the 2001-2002 adopted budget, the Administration budget is $632,500. This is completely funded from the General Fund. It should be noted that the Town currently spends, on average, approximately $5,000 per month on technology consultants; this consulting cost would be dramatically reduced. Total budget impact should be relatively negligible. Further, through a cost share with the City of Belvedere and the Joint Recreation Department, the Town could offset the cost of the Information Technology Coordinator by approximately $28,000 per year. The Town's Technology COPS grant would absorb an additional $28,000 per year. Through the proposed reorganization, the anticipated additional payroll cost to the Town would be $72,314; the total additional payroll cost to the General Fund would be approximately $16,240 per year (Exhibit F). It is estimated that outfitting the positions (e.g" desks, chairs, computers, telephones, office supplies, etc,) would be a one-time cost of approximately $20,000. Since it is unlikely that theses positions would be filled sooner than April 1, 2002, the budget amendment request for the remainder of the fiscal year would be: Salaries Capital Total $18,000 $20,000 $38,000 Some of these expenditures will be offset by the charge offs to the other agencies, Finance & Administration Committee Action The Finance & Administration Committee of the Town Council met on January 23, 2002 and approved the proposal and recommended that this be forwarded to the Town Council for final consideration, Town .Cou ncil February.1, 2002 Page 4 of 4 Recommendation It is recommended that the Town Council: .. 1, Approve the proposed reorganization of the Finance Department into the' Administrative Services Department; 2, Establish the positions of Administrative Services Director, Administrative & Financial Analyst, Information Technology Coordinator and Account Clerk; 3, Eliminate the positions of Finance Director and Assistant to the Town Manager; and 4. Appropriate from the General Fund Unallocated Reserve $38,000 for the remainder of the fiscal year to offset the cost to implement the reorganization. Attachments Exhibit A - Administrative Services Department Organization Chart Exhibit 8 - Administrative Services Director Position Description Exhibit C - Administrative & Financial Analyst Position Description Exhibit D - Account Clerk Position Description Exhibit E -Information Technology Coordinator Position Description Exhibit F - Information Technology Coordinator Financial Analysis Exhibit G - Administrative Services Department Position Analysis <(f ~ o z E-; S ~ r:~ en -- en ~ ro c <( c o -- +-' -- en o 0.... .Y:. L... Q) po () C 3: , 0 I- '--- 0::: W <.9 <{ Z <{ 2 z $ o I- L... Q) 0 >-- . 0 .;:; Q) cu L... . L... .- __0 C/) .c C/) ... .- Q) E .0 "0 2: . <{ Q) CJ) \.. ./ ( ( "' .... -- .C/) C o +=' c.. 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TOWN OF TIBURON January 2002 ADMINISTRATIVE SERVICES DIRECTOR 13 EXHIBIT NO. . . -- DEFINITION Under the general direction of the Town Manager, the Administrative Services Director is a department head position responsible for managing and performing all of the Town's administrative services functions including, but not limited to, accounting, budget preparation and management, audit assistance, financial analysis, and the management of human resources, labor relations, workers' compensation, risk management and information technology programs. DISTINGUISHING CHARACTERISTICS The Administrative Services Director is a full-time, exempt, management position that is not paid overtime, The department has the assistance of an Administrative & Financial Analyst, Information Technology Coordinator, Officer Clerk II and a part time Account Clerk. SUPERVISION RECEIVED AND EXERCISED Administrative direction is provided by the Town Manager; responsibilities include direct supervision of the Administrative & Financial Analyst, Information Technology Coordinator, Officer Clerk II and Account Clerk. EXAMPLES OF ESSENTIAL JOB FUNCTIONS/DUTIES Develop and implement goals, objectives, policies and priorities; plan, organize, direct and control various administrative activities of the Town, including the accounting, budget, revenue collections, business licensing, data processing, telecommunications, purchasing, human resources and labor relations functions; direct the design, implementation and control of automated financial systems; plan, organize and direct the preparation, implementation and control of the Town's annual operating and capital improvement budget; forecast Town revenues, expenditures and year-end balances; review, evaluate and recommend improvements to the Town's administrative and financial internal control systems and procedures and ensure audit compliance; assists Town auditors; maintains Town's investment program; maintains fixed asset inventory; continually conducts reviews of existing systems, procedures and policies; analyzes and reconciles general ledger accounts; primary lead in implementing new. revenue source exploration and debt financing; coordinate debt financing with bond counsel and with the investment community; prepare and present financial and administrative reports and resolutions to the Town Council; represent the Town Manager before citizens, elected officials, committees and boards on financial and administrative matters; review, approve and present the Department's annual budget to the Town Manager and Town Council; provide financial information and assistance to Town departments; direct the preparation of financial reports and analyses as required by law or as requested by the Town Manager and Town Council; responsible for monthly PERS retirement reporting; Administrative Services Director Page 2 of 2 oversees accounts payable; coordinates and administers health and retirement benefits; schedules and performs bank deposits, transfers, and withdrawals of Town investments; administers Workers Compensation insurance and risk management programs; prepares and delivers all financial reports required by the State and County; responsible for updating and maintaining all information technology software programs including hardware (P,C,s), software programs, computer networks, and communication equipment such as telephone and cell phone equipment; supervises subordinate personnel; participates in the management team; and perform related duties as assigned. QUALIFICATIONS Education & Experience: Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the. knowledge and abilities would be: A degree from an accredited college or university with major course working finance, accounting, business administration, or a related field with a minimum of three (3) years' relevant work experience, preferably in local government. Three (3) years' relevant work experience can be substituted for each year of deficient education. Knowledqe of: Principles and methods of administration, particularly in the areas of finance accounting, budgeting, auditing, data processing and debt financing; modern office practices, procedures, methods and equipment; laws regulating the administration of Town government; modern principles and practices of purchasing, stores and facilities management; budget preparation, program analyses, cash flow analysis and revenue forecasting; principles and practices of organization, administration and personnel management. Ability to: Develop and install sound systems and procedures; prepare complex reports and analyses; make presentations of complex and difficult issues to the public; supervise, train and evaluate professional, technical and clerical staff, TOWN OF TIBURON January 2002 ADMINISTRATIVE & FINANCIAL ANALYST EXHIBIT NO,. e - DEFINITION Under direction, the Administrative & Financial Analyst provides responsible professional staff assistance to the Administrative Services Department and performs specific and comprehensive analyses of a wide range of municipal policies, organization, procedures, financial systems, and services, DISTINGUISHING CHARACTERISTICS Under direction, this classification performs complex professional, analytical and administrative support activities for the Town including comprehensive and sensitive special projects and studies. Incumbents may participate in and coordinate budget preparation and monitoring; personnel hiring, evaluation and discipline; account reconciliation; labor relations; training; workers' compensation or risk management. Incumbents also perform special projects, SUPERVISION RECEIVED AND EXERCISED Direction is provided by the Administrative Services Director or the Town Manager, Assignments may require direct and indirect supervision of technical, office and support services personnel. EXAMPLES OF ESSENTIAL JOB FUNCTIONS/DUTIES Essential Duties: The following duties are considered essential for this job classification: Manage various departmental programs as assigned; compile and anaiyze data and make recommendations on the formulation of policies and procedures and staffing and organizational changes; prepare grant applications on behalf of the Town and monitor grant implementation; conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel, and operational issues; respond to complaints and requests for information; prepare recommendations on a variety of municipally-related subjects; prepare Town Council reports, resolutions and ordinances; make staff presentations to the Town Council and other governmental and community bodies; confer with department heads regarding information requirements and cost control procedures; review and report on the budget status of various activities; monitor federal grants to ensure compliance with established regulations; assist in budget preparation and review, analyzing and monitoring financial information and making related recommendations; coordinate activities with other Town departments and with outside agencies. Administrative & Financial Analyst Page 2 of 2 , Additional Duties: In addition to the duties listed in the Essential Duties section, employees in this classification may perform the following duties, Provide staff assistance to a variety of boards, commissions, and neighborhood committees; develop control and reporting procedures and forms; represent the Town in community and professional meetings as required; and perform related duties as assigned QUALIFICATIONS Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience - Sufficient local government administrative experience is desirable; Education - Equivalent to a Bachelor's degree from an accredited college or university with major work in public or business administration or a closely related field, Two years of applicable local government service can be substituted for each year of college deficiency, Knowledqe of: Principles and practices of public administration; principles, methods, and practices of municipal finance, budgeting, and accounting; management and research techniques and procedures and methods of report presentation; grant preparation and monitoring; computer software applications related to the work, Ability to: Communicate clearly and concisely, orally and in writing; maintain harmonious relationships with those contacted in the course of work; review and analyze organizational and administrative issues and recommend and implement effective courses of action; properly interpret and make decisions in accordance with laws, regulations, and policies; work effectively with community groups and organizations; coordinate complex projects and meet established deadlines; effectively manage conflicting priorities, TOWN OF TIBURON January 2002 ACCOUNT CLERK EXHIBIT NO.~ DEFINITION To perform responsible accounting clerical work involving the processing and maintenance of financial or statistical records in an accounting system. DISTINGUISHING CHARACTERISTICS This is the clerical accounting employee for the Town. SUPERVISION RECEIVED Immediate supervision is provided by the Administrative Services Director. On occasion, the Administrative & Financial Analyst may exercise direct or indirect supervision of position. EXAMPLES OF ESSENTIAL JOB FUNCTIONS/DUTIES Participate in the preparation of payroll, accounts payable, and accounts receivable, as well as control and account verification of an accounting system; open and close accounts; maintain various ledgers, registers, and journals according to established account classifications; audit invoices against purchase orders; verify encumbrances; research discrepancies, approve for payment, and post to the proper account; prepare billings and related correspondence for accounts receivable; enter information on field work orders as assigned; keep records of work orders, cost estimates, and materials inventories as assigned; record equipment utilization and materials used in field work as assigned; may operate office equipment in receiving and processing bill payments and other Town funds; process warrants and Town payroll checks; prepare cash balances; audit various claims for payment, including those for telephone invoices; prepare for check writing; initiate accounting transfers; reconcile general ledger accounts with various registers; accept and process applications and payments for various licenses, permits, and fees; explain billing and other regulatory policies and procedures to customers; assist in the preparation of payroll from time reports submitted after verifying accuracy of data; update Town employee master file; prepare payroll input for new employees; review, calculate, and process adjustments; audit and reconcile payroll register; prepare accounting records and reports such as state and federal income tax and PERS; research and answer employee and department questions regarding employee salaries and fringe benefits, the status of accounts and payments, the proper coding of transactions, and other matters; prepare a variety of financial statements and cost and statistical reports; may operate data entry equipment as assigned; document and verify employee time reports for payroll purposes; may sort, burst, and distribute reports produced by data processing system; perform various routine clerical duties such as typing and filing; perform related duties as assigned, Account Clerk Page 2 of 2 QUALIFICATIONS Experience and Education: Any combination equivalent to experience and education . that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience - One year of clerical experience, including some financial and statistical record keeping; Education - Equivalent to completion of the twelfth grade, Knowledqe of: Modern office practices and procedures; business arithmetic and basic accounting record keeping. Abilitv to: Operate a typewriter, calculator, and other common office machines; operate a two-way radio as assigned; learn to operate a cash register as assigned; keep financial and statistical records; perform varied clerical work; understand and carry out oral and written instructions; establish and maintain effective working relationships with others, TOWN OF TIBURON January 2002 INFORMATION TECHNOLOGY COORDINATOR EXIIIJ3I'rNO.. E -0 DEFINITION Under general direction, to coordinate, plan, and supervise the activities and operations of the Town's information technology systems including systems design and implementation, desktop publishing, training and instruction, internet and multi-media applications, and network administration; to coordinate assigned activities with other Town departments and outside agencies, and to provide highly responsible and complex administrative support to the Director of Administrative Services, DISTINGUISHING CHARACTERISTICS This is a single position class with responsibility for the Town's computer and information systems, fulfilling assigned responsibilities within broad guidelines, Incumbent is responsible for planning, supervising and coordinating the operations and activities of the unit. Incumbent participates in the development and implementation of goals, objectives, policies and priorities of the assigned programs, Incumbent ensures that assigned activities are completed in a timely and efficient manner consistent with defined policies and regulations, SUPERVISION RECEIVED Direction is provided by the Director of Administrative Services, Incumbent does not exercise direct supervision of subordinates, Incumbent coordinates activities of outside vendors and service with Town staff. Incumbent may receive direction from outside agencies contracting from the Town for incumbent's time and performance, EXAMPLES OF ESSENTIAL JOB FUNCTIONS/DUTIES Assume responsibility for all computer and related information technology systems including systems design and implementation, desktop publishing, training and instruction, internet and multi-media applications, and network administration and other related support services and functions; plan, oversee, and coordinate the operations and activities of the Town information systems function; organize and direct the work of outside vendors; assume significant responsibility for the preparation of assigned budget; participate in the development and implementation of goals, objectives, policies and priorities for the assigned programs; advise Town management on technology issues; determine and monitor software and hardware needs of Town departments; specify, order and repair personal computers; specify, order, license software and provide training to staff; create and maintain computer hardware and software inventory; communicate with, interview and hire technology vendors; interpret technology for Town staff and management; conduct analysis to determine systems needs of Town departments; develop and program various spreadsheet applications; maintain application integrity; maintain, operate and back-up Local Area Network; consult with Information Technology Coordinator Page 2 of 2 Town staff on various word processing and database issues; create and maintain control file databases for assessment districts and special taxes; create various reports and documents using word processing; learn new computer programs; design, create, develop, implement and maintain the Town's website; procure and analyze website statistics; communicate with Town staff and outside vendors through electronic mail; perform data entry; complete special projects as required; perform related duties and responsibilities as assigned. QUALIFICATIONS Education & Experience: Any combination of experience and training that would likely provide the required knowledge, skills and abilities is qualifying, A typical way to obtain the knowledge, skills and abilities would be: Experience: Five years of responsible infor- mation systems/computer work experience including design, evaluation and program- ming of systems and some experience in website design, Education: A Bachelor's degree from an accredited college or university with major course work in information systems technology, computer science or a related field, Two years of applicable local government experience could be substituted for each year of college deficiency, . Knowledoe of: Broad-based computer systems operations and applications; principles and practices of systems analysis, design and evaluation; computer software data structures and processes, computer programming languages and logic, and network administration; job planning, budgeting, prioritizing and scheduling techniques; organizational methods and basic record keeping practices; analyzing, interpreting and developing specifications suitable for competitive bidding; the Internet and website design and management; principles, practices and techniques of multi-media and desktop publishing; implementation of information systems; current practices and latest developments in hardware and software products and applications; basic mathematical principles; Town departments and organization needs, Abilitv to: Operate modern information equipment and technology and related office equipment; install computer hardware and software and related peripherals; manage time for maximum efficiency; effectively train Town staff on basic and complex systems; learn, interpret and apply new technology programs to assigned programs and func- tions; read and interpret complex technical materials pertaining to assigned programs and functions and to support goals of Town staff and management; understand the organization and operation of the Town and outside agencies as necessary to assume assigned responsibilities; analyze problems, identify alternative solutions, project consequences or proposed actions, and implement recommendations in support of goals; program and create appropriate queries necessary to assigned programs and functions; work cooperatively with other departments, Town officials and outside, vendors; schedule and coordinate projects; set priorities; adapt to changing priorities; exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs; communicate clearly and concisely, both orally and in writing; establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work; work independently in the absence of supervision. ~c;ic;if;'51~5:c;i11 ,,' ~ ~ C"l OJ Q 3 ~ CD :J ::J g ::J 3 S" ::J )>1;eoa.g9tCiii:: 6: ~o~():::::5'~~ 3 -'-'A'-):>::J9tOJ '" I:J CD C. -, :J mCD ~3 -iCD<I'" I c-' :J ''< _. 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CD CD <D N Z '" ii o. q o. 0 0 ~ ~ ~ OJ .... -, ::l 0> ~ ~ ~ ~ ~ 0 - '" u CL 0 <( ~ '" -< ... ... Z ;1;~0 "' "' 00 '" ... ~ ~ ii '" '" 0 "" '" 0 "'li..ooo .,; 0 0 ::l ...... N M,..... ... - 0 u Eo-< 0 <( '" ... ... "" l: 0 '" c. ";: GO U :> !II '" GO GO l- e ...J z - '0 W l: GO :IE ::l 1ii I- 0 CD !II Q: u u :> l: <( <( '" CD ll. Q) ...J Q) E w :> e >- l: '" 0 Q: 0 Q) () ro ...J :5'" ...J Ii; '0 ~ <( ~ "" 0 .s:; I- 0 Vl> Uj 0 I- ,; 0 0 0 z 0 0 0> - ~ N 0> U ... ... ... 0 ;;; ;;; ~ <( "' TOWN OF TIBURON STAFF REPORT ITEM NO, If{ From: MAYOR AND MEMBERS OF THE TOWN ~CIL ALEX D. MciNTYRE, TOWN MANAGER ~ FUND MISCELLANEOUS EMPLOYEES' SHARE FROM PERS SURPLUS To: Subject: Date: NOVEMBER 29, 2001 Staff has discovered that, in certain circumstances, the Town could discontinue the Employee Share payment to the Public Employees Retirement System (PERS) "saving" the Town $95,000 annually, Briefly, PERS accounts are divided between the "Employer Share" and the "Employee Share", PERS Employer Share payments are calculated annually by the PERS actuarial staff, In recent years and in great part due to the strong economy, theTown finds itself in the rather enviable position of being "superfunded" for the PERS Miscellaneous group (all non-safety) and "overfunded" for the public safety group, In either case, based upon current proiections, the PERS actuarials have estimated that the Town will not need to remit the Employer Share of funding to PERS for at least 22 years, As such, the Town's Employer Share is $0; however, the Town continues to remit the Employee Share, Years ago, the Town elected to pick up the Employee Share on behalf of the employees, The Town remits 7% of compensation on behalf of its Miscellaneous employees and 9% on behalf of its "public safety" employees, which based upon current payroll, totals approximately $188,000 annually, For agencies with superfunded group status, PERS allows for an Employee Share offset. In simplest terms, because the Town's Miscellaneous employee group is superfunded, the Town can discontinue remitting to PERS the employee share (7%) and PERS, instead will debit the superfunded employee share account. At this time, since the Public Safety employees group is not superfunded, it would be excluded from this program. Employers are not allowed to borrow nor will PERS refund monies in superfunded or overfunded groups. As the Town continues to pay into these funds, the Town will perpetually find itself in this overfunded/superfunded status indefinitely. NOTICE OF PENDING & CURRENT VACANCIES ON TOWN BOARDS, COMMISSIONS & COMMITTEES PLANNING COMMISSION HERITAGE & ARTS COMMISSION PARKS & OPEN SPACE COMMISSION MARIN COMMISSION ON AGING As of January 3, 2002 ******** The following vacancies on Town Boards, Commissions and Committees are current or pending in 2002, Pursuant to Resolution No. 3263, the Tihuron Town Council will conduCt interviews of interested applicants in January and February 2002. If you have interviewed !{)[ a position on a Town Board or Commission within the last year, your application may be considered lor one ofthc vacancies, Commissioners whose terms are expiring may seek re-appointment lor another term, and those incumbents with less than two years of service may be automatieally reappointed.* Appointments will be made to four-year terms, Terms are etTeetive March 1,2002 (or in the case of the Commission on Aging, the term will eommence on July I, 2002). Applieants should he residents of the Town ofTibul'On (or the Tiburon Peninsula in the ease of the Heritage & Arts Commission) and have the time, interest and desire to serve on the Board or Commission, including attendanee at regular monthly meetings and other activities. Applieation l{lrmS ean be obtained at Town Hall, 1505 Tiburon Boulevard, or you ean eontaet Town Clerk Diane Crane laeopi at 435-7377 tor further int{)rmation. Deadline for receipt of applications: Januarv 31.2002 Town Council February 1, 2002 Page 2 of 2 As a means to better control assets, I would recommend that the Town retain this amount of money and deposit into a new Town reserve called PERS surplus. The Town will find itself better off by having access to these funds in an emergency, or when the PERS actuarial studies show that the Town is no longer overfunded, funds will be available to begin to pay back to PERS. Finance & Administration Committee Action The Finance & Administration Committee of the Town Council met on January 23,2002 and approved the proposal and recommended that this be forwarded to the Town Council for final consideration. Recommendation It is recommended that the Town Council direct the Town Manager to notify PERS of the Town's intent to discontinue the Miscellaneous Employee Share of PESR payments and request a debit from existing credits. PENDING V ACANCES ON TOWN BOARDS. COMMISSIONS & COMMITTEES IN 2002 PLANNING COMMISSION - Appointee Steve Stein Appointed February 1998 I) PARKS & OPEN SPACE COMMISSION- Appointee Appointed 1) Helcn Lindqvist Fcbruary 2000* 2) Jim Fraser July 200 I * HERITAGE & ARTS COMMISSION- Appointee Appointed 1) Donna Kline March 1998 2) Dave Gotz May 2001 * 3) Peggy Brcmcr August 200 I * MARIN COMMISSION ON AGING Appointee Appointed I) Mary Rogers February 2002 * Eligiblc for automatic reappointment. *************** Cuurte~y Copies 10: Town Council Digest The Marin Independent Journal The Ark (for oublication) Notice Pusted al Tibufon Town Hall and Belvedere/Tiburon Lihrar.y Term Expires 2/28/02 Term Expires 2/28102 2/28102 Term Expires 2/28/02 2/28/02 2/28/02 Term Expires June 30, 2002