HomeMy WebLinkAboutTC Agd Pkt 1996-05-29
.. ,. r~
) '. .~',
,
TIBURON TOWN COUNCIL
AGENDA
ADJOURNED MEETING
TOWN OF TIBURON
1101 TIBURON BLVD.
MEETING DATE:
MEETING TIME:
CLOSED SESSION:
MAY 29, 1996
6:00 P.M.
5:45 P.M.
PLEASE NOTE: In order to giYe all interested persons an opportunity to be heard, and to ensure the presentation of aU points of
view, members of the audience shouk1:
(1) Always Address the Chair; (2) State Name and Address; (3) State Views Succinctly; (4) Limn Presentations to 3 minutes; (5) Speak
Directly into Microphone,
In compliance with the Americans VoIith Disabiaties Act, if you need special assistance to participate in this meeting, please contact Town Hall
(415) 435-7373. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to
this meeting [28 CFR 35,102-35,104 ADA Tnle II]
A. ROLL CALL
B. PUBLIC OUESTIONS AND COMMENTS
Please confine your comments during this portion of the agenda to matters not already on this agenda, other
than items on the Consent Calendar. The public will be given an opportunity to speak on each agenda item at
the time it is called Presentations are limited to three (3) minutes. Matters requiring action will be referred to
the appropriate Commission, Board, Committee or Staff for consideration and/or placed on a future meeting
agenda.
C. UNFINISHED BUSINESS
1.
NEW DOWNTOWN TOWN HALL CONSTRUCTION PROJECT -
A, Review Contractor Bids
B. Review of Project Budget & Funding Sources
C, Authorize Award and Execution of Contract for Construction of New
Town Hall Facilities to Midstate Construction Company for $1,466,723.
D. Schedule Groundbreaking Ceremony for Friday, June 7, 1996
at 5:30 p,m,
D. ADJOURNMENT
Next Regular Meeting - June 5, 1996, 7:30p.m.
DATE OF MEETING: MAY 29. 1996
NO. 9 -1996
DATE POSTED: MAY 24. 1996
NOTICE OF STATUTORY AUTHORITY FOR HOLDING
CLOSED MEETING OF THE TIBURON TOWN COUNCIL
Pursuant to California Government Code Sections 54950 et seq" the Town Council will hold a
Closed Session, More specific information regarding this meeting is indicated below:
I. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Section 54956.9a)
A. United States v. Stonehill and Brooks
(N.D. Cal. No. 432-44/U.S. Court of Appeals No. 95-17019ill.C. No. CV-95-
43244-0MP)
TOWN OF TIBURON
STAFF REpORT
To:
From:
Subject:
Date:
TOWN COUNCIL
TOWN MANAGER
NEW DOWNTOWN TOWN HALL CONSTRUCTION PROJECT
May 29,1996
ITEM NO. I
A. CONTRACTOR BIDS. The bid documents were available to bidders on April 19 and a pre-
bid conference was held on April 29, The bid deadline was May 15 and seven (7) bids were
received by the Town (Exhibit I),
The bids ranged from a low of$I,466,723 to a high of$I,668,867, The preliminary
Adamson cost estimate was $1,481,999, The base bid provides for an acceptable, if basic,
building, The contractors also submitted bids for four alternates which would upgrade the
project: I) Slate Roofing; 2) Mailboxes, Casework; 3) Lobby Flooring; 4) Council Wall Finishing
& Ceiling Materials.
B. BUDGET. COST & FUNDING SUMMARY.
The project proposal and award of contract is based upon the lowest base bid. None of
the alternate bids for upgrades are included in the recommended project,
A construction contingency fund in the amount of$125,000 is also being recommended as
part of the budget.
The final revised new Town Hall budget proposal, which includes both the contractor's
base bid and the construction contingency fund, reflects a projected shortfall of $234,000,
Fund transfers to offset this shortfall is being recommended from the Town's General
Fund Reserves and Restricted Reserves, and projected FY96-97 interest earnings (Exhibit 2).
C. AWARD AND EXECUTION OF CONTRACT. Based upon the revised final budget
information and proposed funding for the new downtown Town Hall facilities, Council should
consider awarding the contract to Midstate Construction Company of Petal urn a in the amount of
$1,466,723 by authorizing Mayor Wolf to execute the construction contract, The Town Attorney
I
Town Council SlajJReparl
May 29. 1995
will approve the contract documents and bond requirements prior to such execution,
D. GROUNDBREAKING CEREMONY. Subject to Council's authorization to award the
construction contract for the new Town Hall, Friday, June 7, at 5:30 p.m. should be considered
for the groundbreaking ceremony,
RECOMMENDA nONS
1. That Council approve the proposed fund transfers from the General and Restricted
Town funds to the new Town Hall Construction Fund in Exhibit 2.
2, That Council award the new Town Hall contract to Midstate Construction Company in
the amount of $1,466,723 by authorizing Mayor Wolf to execute the Town Attorney approved
contract,
3, That Council amend the Project Management Plan adopted by Town Council
Resolution No, 3158 by appointing the Lands & Development Subcommittee (Thompson &
Thayer) or a special subcommittee to serve as the liaison or direct contact with the Town's
Project Management Team, and to authorize said appointed subcommittee to approve change
orders that would affect the cost of the construction contract by more than $5,000,
4, That Council schedule the new Town Hall "Groundbreaking" ceremony for Friday
evening, June 7, 1996 at 5:30 p,m,
5, That Council consider establishing a special committee or task force to pursue
additional funding sources, contributions or donations to complete certain long-range new Town
Hall needs, i,e, Furnishings & Equipment (F,F&E), Landscape Design & Installation, Building
Security,
RL. Kleinert RU(
EXHIBITS
1. New Tiburon Town Hall Bid SummaI)' (5-15-96)
2, Proposed Project Budget (5-24-96)
3, Statement of Town GF & Restricted Fund Balances (5-16-96)
2
l:r:j
~
tt::l
:=:3
~
(-
~
m
t.
"
~
&
~
~
cz
~ 0
m....
~ m
o ~
"
"
i1
~'
~
o
m
_0.
"
~
o
'"
cr
a:
0.
!!/
~
o
"
is
'l
"
'lil
0.
~
>
0.
il-
it
.~
~
~
0.
~
c
[
"
"
0.
lD
a:
lD
o
~
0.
0'
~
(/)
C
g-
O
~
ii
o
~
~
~
3
"
~
~,
2
~
~
~
0.
~
~
I:>
Q.
C
~
B'
~
>
'"
~
0.
~
~.
~
~
~
"
.0
C
or
0.
cr
'<
lD
a:
0.
5'
.0
,,-
!<:
2
U
B'
~
!"
>>>>:bo
;:;;:;;:;;:;r
~~:..,:..,~
~~!":l:-:":o
cc>cz
~ :f: 8: ~ ::;
<.o"U (II m
~. ~ ~ ~ ~
-....3:7-
~ -< tu m
~~e 6"
8-'or~
<=-!!~
~ (D" =i CD
~'~ ~g
- -3 =
~ ~ ~~
~~g-~
~a ~ (5'
_~c
~ g 5' S>..
o .... r- (")
c: 5" 0 0
rg..(Q CT 3
o -.0"-0
:E ~ '< 0
g,b~a:
\:10"11)0
lU~- :J
:> ll) OJ (II
~@5.~
r.5?J ~lQ.
lllroa.~
5.Q)gg
~~g:~
8 !P. 15 (Q
a.a.t;;'
~~. S'
;;"c:f
~, g. Q
=0.:;:0;-
~gJJ
..., 3
~ '8 ~
~::.:'"
c ~ -
B.&_~
;; ~~r ;::;
"'~W
1l.J-'.
3 ~ '"
g-~N
Cil CD ~
~ 0.
lD(/)
a.lii
.0'"
~c;
m"
~ '"
::'. :..,
~ ~
s~
S"su
o ~
C~
0.'"
tU
8"~
5'~
.00.
; ;
~ ~,
_<0
=t11
"
00
il
-a
~
5'
~
"
~
(/) >[>
" < <
lJ mm
m lJ lJ
)> )> >
? C) C)
::!; m m
0 (/)
.- " >
0 > z
::;: .- 0
.- (/)
lD -0
6 lJ
(/) m
>
0
(/)
-
..., in
0 '"
."" 0
:;: "
"
,.. '"
'" 0;
0
..., '"
:"'I'N
,..,'"
,.. 0
-
w "
'" '"
" "
, ,
- A
'" _en
" -
::: ~
..., '"
..., 0
A 0
~I~
'" '"
'--' '--'
..., en
en en
- w
'" w
~ 0
'" '"
" w
-
'" '"
'"
A en
0 '"
'" ...,
en '"
~ > lD > ;:: > 'J;lD m lJ -0 lJ :r: lD ;::
~ a: " :r: ~ ~ '" ?; c a:
" 0' 0' -0 ~ C 0 " .0 0 ;;
" 0 ~ 0 (/) , 0 0 " 0. (/)
m < 0 < 0; > 3 C) 0 " ;:: 0 ;;;
lJ @. '" " lJ . m 0 0 ~ !!/ '"
m 0 0
m 0' 00"" m 0 .... ~ 0 00 a 00 m
0' , ~ ~
z " lJ " 0 Z 0 m ~ ~ ~ ^ -~ lJ 0
0 0' ~ 0' 0 .... 2 2" 0
~ ~ (/) 2 " ~
m ~ 0. ~ .- ::j !' "'- !!! 0. "
" :' g; 0 3' ,0 f> ~' .c ~
" ~ " c ::;: , ;:: ~ 0 2
.. !<: ~ !' 0 > (/) z 0 (/) lD
lJ ro .... lJ (/) 0 0; ,0
'" 3 ~ 3 !!l < r.' ~ " < ~ 0. ;, a:
-0 ~ 0.
~ ;;:; ~ " 0 "- ;;:; 0 0 0 a -0 !!/
m <!. m 0; (/) m <!. " ~ ~ " ~
c ~ 0; <!. ;;;
3 3' .. C
~ " 3
iO ~
~
,..
"'
f2'
- - ~ - - - - - - ~ lD
~
A - A A '" '" '" '" in -:.. -:.. ~
a; a; " '" ~ '" ,.. A W '" " '" "
en en '" '" '" 0 en '" en '" III
A '"' " '" -.... "' '" '" '" A 0 " ~ c;:
'" " ..., " '" '" '" Co> en A 0 ...,
~ -=' '" ~ Co> '" " " '" '" 0 '" ..
lJ
'" - " '" en A .. N - ~
~
OJ)>
~ 0'
0; - - - ... ~ 0
)> " <
a; a; - '" en en :;: 0; - OJ@.
en '" " '" w en ~
:.. -.... '" '" '" '" A '8 -.... " 15:[0
"' " " I '" w en A " .$ ~ OJ!2-
~ -=' ~ '" '" "' " -=' c 0
!l'~
- ::: m
6 6 .:. '" 0 0 " 6 .:. ~!2.
'" in b '" '" '--' :.. '--' '" 0 . '
... " " I " " " ... " ... "
, , , , , , .
.. .. 1-:0
- - + '" w Co> A Co> A A A en J!:!2 0 >
0 en en en '" 0 "' "' '" '" 0 en en Ie!. g,:=-
0 0 "0"0 0 8 A in -.... 0 A " 8 ." , -
0 0 88 0 en 8 '" 0 OJ 8 i-lO
<> 0 <> 0 A '" 0 0
:(")3:
.. .. :~ ~ ~
r- "'- '" '" Co> '" '" '" '" :ro C1"
A _ W A 0 '" A '" '" A W : ~ ~ ...,
0 00 0 -8 A 0 " 0 A " 8 :0 l':I
0 0 0 0 en <> '" 8 '" 8 f~-1Il
<> 0 0 0 0 0 ,.. 0 '" "' 0
0; ::!!,...
ro ~ ~
Oi -- " - .. . 0 0
.,. 10 C1"
0 "' A )> A 0 en i" A '" 0 A !5'~ w
'" 0 0 '" 2J =8 -.... 0 0 -.... " -....
0 0 0 0 '" 0 Co> 0 '" 8 8 !~
<> 0 0 0 <> 0=0 en 0 "' 0 <>
'0
[to'
000 ~
~ Co> '" .. :;;g
- ..., Co> Co> Co> Co> Co> ~
A - <> '" A "' '" '" '" A en 0 . 0 ~
0 0 0 0 0 8 -.... b Co 0 "' b 8 ::;:::g,
0 0 0 0 <> '" 8 ~ 0 '" 8 "
0 0 <> 0 0 0 " 0 A 0 5'
- - '" - - - - - ~
-
in in en -.... -.... -.... -.... '" 'in 'in c}
" - '" '" '" A A A '" " ~ [
"' en ,A A W '" '" " '" Co> " A
'" '" ..., A A "' " '" A A Co " '"
'" ..., ..., ..., '" "' '" Co> '" A :!:: '" '"
w '" A '"' '"' " " w '" '" ..
i
,,,
- ..., " '" A en w - '" i~
,,,
0 0 0 '" '"
1i 1i 1i m "
" "
0 0 , . .
S?- S?- S?- , ,
5' 5' 3' ~ ~
~ ~
n n n ~ ~
0 0 0 ~' .'
~ a. ~ 2' 2'
m " ro
~ ~ ~ " " ::0
. ~ . ~ ~ '"
c c c '3
8 0' 8 :~
8 :;-
"- "- "- I"
" ~ "
n n
<; <; <;
"- , .&
" .".
n' ... ~'
n
~ ~ ~
-,
:::!
w
c::
JJ
o
Z
-i
o
~
Z
:t:
:t>
r-
r-
W
i5
CIl
JJ
m
n
m
<:
m
C
~
-
'"
to
'"
'"
N
o
to
'"
TIBURON, NEW TOWN ADMINISTRATION BUll..DING
PROJECT BUDGET
Original Proposed
Budget Total Expended
(Construction Project or Received Remaining
Only) Budget Year-to-date Balances
(7/95) (5/96) (5/96) (5/96)
1. PROJECT COSTS
(I a) CONSTRUCTION COSTS
Preliminary Costs 0 25,000 25,000 0
Architect Contract 195,000 212,000 139,000 73,000
Construction Contract 1,400,000 1,467,000 0 1,467,000
Subtotal: SI,595,Ooo SI,704,OOO SI64,OOO SI,540,OOO
(Ib) OTHER CONSTRUCTION PROVISIONS
Contingency Allowance SO SI25,OOO SO SI25,OOO
> Totals (I a) + (I b): SI,595,OOO $1,829,000 $164,000 SI,665,OOO
2, SOURCES OF FUNDS
mc Construction Reserve 1,345,000 1,345,000 164,000 1,181,000
Property Development Fund 125,000 125,000 0 125,000
Flood Plain Interest 125,000 125,000 0 125,000
Total Sources of Funds: $1,595,000 $1,595,000 $164,000 $1,431,000
2-1 NET TOTALS (2) less (I): $0 ($234,000) $0 ($234,000)
3. ADDITIONAL SOURCES OF FUNDS
General Unallocated Reserve 0 125,000 0 125,000
Employee Compensated Leave Reserve 0 50,000 0 50,000
Property Development Fund 0 25,000 0 25,000
FY 1996/97 Interest Earnings Allocation 0 34,000 0 34,000
Total Additional Sources of Funds: SO S234,OOO $0 $234,000
>> NET TOTALS (3), (2-1) $0 SO $0 $0
OS/24/96
EXIDBIT NO. Z
TOWN OF TlBURON
STATEMENT OF FUND BALANCES
Fiscal Year 1995/96
As of the month ended:
April 30, 1996
Estimated
Beginning Revenues EXl'enditures Year-ta-Date Closing
Balance & Sources ~ APRIL Balance
General Fund
01 General Unallocated 1,358,500 2,813,200 2,756,500 1,415,200 1,082,000
03 Employee Compensated Leave 211,300 30,000 14,400 226,900 226,000
09 New Town Center 1,347,300 126,000 142,000 1,331,300 1,252.300
71 Self insurance 160,900 25,000 19,400 166,500 166,000
72 Capital Equipment Replacement 131,600 237,600 123,300 245,900 270,700
85 Park Development 76,700 78,700 148,300 7,100 7,000
91 Drainage 87,400 180,000 27,600 239,800 239,800
94 Capital Outlay 50,700 0 29,400 21,300 3,300
Total General Fund: $3,424,400 $3,490,500 $3,260,900 $3,654,000 $3,247,100
Other Restricted Funds
31 Police Asset Forfeiture 7,600 6,200 1,400 12,400 12,700
75 Property Development Tax 152,600 21,200 129,300 44,500 46,000
81 Flood Plain 259,900 11 ,400 0 271,300 275,000
83 Low-Moderate Housing 726,400 56,300 3,400 779,300 572,000
84 Tiburon Playground Fund 6,000 1,500 800 6,700 6,700
86 Open Space Acquisition 476,800 20,800 0 497,600 13,600
88 Tiburon Boulevard Improvement 125,100 11,700 0 136,800 138,700
89 Tiburon Wye intersection Improve 65,800 2,900 0 68,700 69,700
90 State Gas Tax 172,200 142,000 42,400 271,800 116,100
96 Marsh Restoration 121,300 4,600 27,200 98,700 98,700
97 Street Frontage Improvement 8,200 300 1,000 7,500 7,600
Total Other Funds: $2,121,900 $278,900 $205,500 $2,195,300 $1,356,800
Redevelopment Agency
12
]3
General Increment
Housing Set-Aside
40,200
979,200
259,800
]57,600
100
174,800
299,900
962,000
40,700
1,150,500
Total Redevelopment Agency:
$1,019,400
$417,400
$174,900
$],26],900
$1,191,200
(05/16/96)
EXHIBIT NO. '5