The URL can be used to link to this page

Home My WebLink AboutTC Agd Pkt 1996-12-04 TIBURON TOWN COUNCIL AGENDA REGULAR MEETING TOWN OF TIBURON 1101 TIBURON BL YD. MEETING DATE: MEETING TIME: CLOSED SESSION: DECEMBER 4, 1996 7:30 P.M. None PLEASE NOTE: In order to give all interested pen;ons an opportunity to be heard, and to ensure Ihe presentation or all points of view, members of the audience should: (1) Always Address Ihe Chair; (2) State Name and Address; (3) State VIOWS Succinctly; (4) Limn Presentations to 3 minutes; (5) Speak Directly into Microphone. In compliance with the Americans with Disabilities Act, if you need special assistance to participatejn this meeting, please contact Town Hall (415) 435-7373. NotificatkKl 48 hours prlorto the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.1 02-35.104 ADA Title Ii] A. ROLL CALL B. ANNOUNCEMENT OF CLOSED SESSION ACTION (If any) C. INTRODUCTION OF NEW TOWN EMPLOYEE 1) DAN WATROUS, SENIOR PLANNER D. PUBLIC OUESTIONS AND COMMENTS Please confine your comments during this portion of the agenda to matters not already on this agenda. other than items on the Consent Calendar. The public will be given an opportunity to speak on each agenda item at the lime it is cal/ed. Presentations are limited to three (3) minutes. Malters requiring action will be referred to the appropriate Commission, Board, Committee or Staff for consideration and/or placed on a future meeting agenda. E. APPOINTMENTS TO BOARDS, COMMISSIONS & COMMITTEES F. COUNCIL. COMMISSION & COMMITTEE REPORTS 2) BLACKIE'S PASTURE - (Status Report - Larry Smith) 3) HERITAGE & ARTS COMMISSION - (Status Report) G. CONSENT CALENDAR The purpose oj/he Consent Calendar is /0 group items together which generally do not require discussion and which will probably be approved by one motion unless separate action is required on a parlicular item. Any member of the Town Coullcil, Town Staff, or the Public may request removal of an item for discussio1l. 4) TOWN COUNCIL MINUTES #1100, November 6, 1996; #1101, November 20, 1996 5) RESTORATION OF THE lllSTORIC VESSEL WAPAMA - (Adopt Resolution) H. UNFINISHED BUSINESS 6) SENIOR HOUSING ADVISORY COMMITTEE - (Status Report and Adopt RFP) 7) CORINTlllAN ISLAND STEPS REPLACEMENT - (Status Report and Approval of Reimbursement Process) I. PUBLIC HEARING J. NEW BUSINESS 8) RELOCATION OF COVERED BUS SHELTER - (Approve Relocation from Tiburon Blvd. & Mar West to Bus Stop Location in front of Safe way) 9) DOWNTOWN ADA COMPLIANCE ISSUE - (Authorize Applications for Grant Funding - Resolution) 10) ELEPHANT ROCK REPAIR & RECONSTRUCTION - (Approve Design & Authorize Permit Application to Other Public Agencies) K. COMMUNICATIONS L. STAFF & TOWN MANAGER REPORTS 11) ABAG GENERAL ASSEMBLY - (November 22, 1996) 12) MARIN COUNTY HAZARDOUS & SOLID WASTE JPA ACTIVITIES M. ADJOURNMENT Future .4 ~enda Items - Amended Sign Ordinance Amended Animal Control Ordinance Wireless Communication Facilities - Adoption ofInlcrim Crileria & Standards (Resolution) Ikt...- :# 3 I 2. -f-'l fp interoffice M E M 0 RAN DUM ~- to: Town Manager from: Victoria Arnett subject: Status Report on Items Before the Commission date: November 26, 1996 \. Shoreline Park Sculpture Exhibit At its November \8, \996 meeting, the Heritage & Arts Commission moved to table any further discussion of an outdoor sculpture exhibit along Shoreline Park (or anywhere else in Town) until the Lookout Sculpture Park West organization can provide the Commission with the site- and size-specific proposal that was requested of them. 2. Landmarks Society Art & Garden Center On November \4, \996, Jayni Allsep sent a memo to the Commission asking for their review of the proposed changes to the old brick kiln bunkhouse on the former Newman property at 84\ Tiburon Bouelvard. By the attached memorandum, dated November 20, the Commission forwarded to the Planning Commission their approval and endorsement of the historical restoration portion of the Landmarks Society's project. Cordially, ~~ c::a~/s/ Victoria Arnett VAljp Attachment DATE: NOVEMBER 20,1996 TO: PLANNING COMMISSION FROM: HERITAGE & ARTS COMMISSION SUBJECT: 841 TIBURON BOULEVARD - ART & GARDEN CENTER The Tiburon Heritage & Arts Commission enthusiastically endorses the Belvedere- Tiburon Landmarks Society proposal, as contained in a land use application dated July 24, 1996, to restore and preserve the brick kiln bunkhouse and the existing gardens located on the Newman property at 841 Tiburon Boulevard. The Commission also endorses the use of the building to exhibit the art and artifacts for the history of Belvedere and Tiburon, and as the Society's administrative office. As to the proposed additional buildings subject to land use and zoning restrictions, and to adequate traffic flow and parking, and architectural compatibility with the existing structure, the construction and use of the buildings seems appropriate. We expect the Landmarks Society will abide by the historic codes applicable to their situation and that the Secretary of Interior's Standards for Rehabilitation will be applied. (See attachment) Since some of the more recent structural changes, particularly to the brick kiln bunkhouse and the gardens have existed since 1946 (50 years ago), historic codes still apply to these alterations and the landscaping as well. It is clear some modification in the gardens will have to be made to fit current concerns. We are delighted to see the Landmarks Society expects to restore the gardens' according to the Newman's plan which we understand placed considerable emphasis on the cultivation of native California plants. The Landmarks Society has an excellent record of historic stewardship and we are positive they will continue to maintain this superb role for the community. Cordially, -U~~aUn.?~ Victoria Arnett, Chair Heritage & Arts Commission VAljp Attachment cc: Roger Felton TOWN COUNCIL MINUTES ~~ tf)~. f-EJ DR4pr . . CALL TO ORDER Mayor Wolf called the regular meeting of the Town Council of the Town of Tiburon to order at 7:32 P.M. on Wednesday, November 6, 1996, in Council Chambers, 1101 Tiburon Boulevard, Tiburon, California. A. ROLL CALL PRESENT: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: EX OFFICIO: Ginalski, Hennessy, Thayer, Thompson, Wolf None Town Manager Kleinert, Town Attorney Danforth, Chief of Police Herley, Planning Director Anderson, Town Engineer Mohammadi, Town Clerk Crane B. ANNOUNCEMENT OF CLOSED SESSION ACTION (If any) Mayor Wolf announced that no action had been taken. Co INTRODUCTION OF NEW TOWN EMPLOYEES Police Chief Herley introduced Reserve Officer Dan Gonzales who, in addition to his training in the Marine Corps, is currently attending San Francisco State with the goal of receiving a law degree. Gonazles said he was pleased to work with the Tiburon Police Department and would give "110%" to the Town. D. PUBLIC OUESTIONS AND COMMENTS None. E. APPOINTMENTS TO BOARDS. COMMISSION & COMMITTEES Town Manager Kleinert suggested that Council consider the reappointment or partial term appointment ofMarylyn Siewert to the Planning Commission at their November 20 or December 4 meeting. F. COUNCIL. COMMISSION & COMMITTEE REPORTS Councilmember Hennessy gave a briefreport on the League of California Cities Conference in Anaheim, noting she was especially interested in workshops that dealt with joint ventures between cities and private enterprise, and the issues of annexation. G. CONSENT CALENDAR 1. Town Council Minutes No. 1098 - October 2,1996. Mayor Wolf asked for a correction to Item NO.4 on page 1. Town Council Minutes No. 1099 - October 16, 1996. Mayor Wolf asked for a paragraph to be dropped from the discussion on Senior Housing at Ned's Way on page 4. 2. Town Monthly Investment Summary - Receive. 3. Acquisition of Harroman Property - Signature Authority for Closing Documents - Adopt Resolution. 4. Denial of Appeal by AI & Yvonne Martens re: 98 SugarloafDrive - Adopt Resolution. 5. 1996 Ayala Day Committee - Resolution of Appreciation. Councilmember Hennessy asked to continue item to November 20. 11. Countywide Radio System Feasibility Study - Status Report. Council agreed to move item to Consent from Staff & Town Manager Reports. MOTION: Moved: Vote: To Adopt Consent Calendar Items 1-4, as amended, and Item II. Thayer, Seconded by Hennessy AYES: Unanimous G. UNFINISHED BUSINESS 6. New Town Hall and Police Facilities. A) Progress Report by Building Advisory Committee. Chair Wilson said the project was more than 50% complete. He stated that the project was almost at the limit of its approved contingency fee of$125,000, and that the Architect's fees were coming close to their limit, as well. Wilson said that furniture, fixtures and equipment had not been included in the project costs, and new furniture would run about $100,000. He said the Town would re-use some of the existing furniture, such as the stacking chairs in the Chambers which could be cleaned and used in the meeting room upstairs in the new Town Hall. Wilson proposed that the furniture be put out to bid, and that the Town buy it as it acquired funding in the future. Council concurred and directed Chair Wilson to proceed with the bidding process. Wilson also mentioned that the contractor, Midstate Construction, had filed a Notice of Claim for delays due to work on the upstairs dormer. B) Police Facility Program & Design Status. Building Advisory Committee Chair Wilson reviewed the letter agreement from Eric Glass which Wilson said represented a good outline of the scope of work. Mayor Wolf asked why the proposal was so high if Glass had already done a substantial amount of the [design] work. Wilson concurred that a lot of the work had been done and said the final contract had not yet been negotiated. He also stated that a schematic design was needed by December 15 in order for the Town to apply for the Police Building/Emergency Operations Center grant. TOWN COUNCIL MINUTES #1100 November 6, 1996 2 C) Building Advisory Committee Composition. Town Manager Kleinert said that Evelyn Woo could no longer serve on the Committee and asked Council to consider appointing John Hoffmire to fill the vacancy. He said Hoffmire had volunteered his time for fund-raising. Council unanimously agreed to the appointment. D) New Town Hall Security and Fire Alarm System. Chair Wilson said that even though Council had previously given authorization to proceed, additional prices had come in and the Council Project Subcommittee [consisting of Thayer and Thompson] had deadlocked on the issue. Mayor Wolf said the Joint Recreation Department who did not want alarms in their space. Wolf continued to express concern that the alarms would be set offby accident. Town Manager Kleinert said the new proposal would secure the two entryways into the Town Administrative Offices. Chair Wilson said the proposal included securing 43 windows on the periphery of the building, as well. During public hearing, Karen Nygren, 22 Paseo Mirasol, said the proposal for installation of a panic button was a good idea. Chief of Police Herley agreed. Councilmember Ginalski said Council had already authorized the wiring for windows and doorways, with the idea of activating the system at a later date, if needed. He said he would not support the new proposal. / Councilmembers Thompson, Thayer, Wolf & Hennessy, after debating the pros and cons of the "",'panic button," agreed to go along with the updated proposal. 7) Flood Plain Property Adjacent to New Town Hall & Library - Parks & Open Space Request for Funding to Hire Landscape Architect. Jordan Eth, Chair of Parks & Open Space, said there was a lot of momentum now for the project and said it was a good time to hire a landscape architect. Mayor Wolf said that she had talked to Jim Wilson and proposed that the Building Advisory Committee write a project description which would include POSC's recommendations and the Town Engineer's requirements, as well as obtain estimates for the cost of the project. Wolf said the Town Attorney recommended three bids even though the Town was not constrained by a formal bidding process for this project. Mayor Wolf also asked if the Mar West path was within the defined boundaries of the Flood Plain. Town Engineer Mohammadi said the Flood Plain was about 15-20 feet away from the path, and Town Attorney Danforth clarified that the Development Agreement said the improvements could be made only to the Flood Plain. TOWN COUNCIL MINUTES # 11 00 November 6, 1996 3 Town Attorney Danforth said it was appropriate to put the project description out to bid even though the litigation with Innisfree Companies was still pending. Jim Wilson said the Building Advisory Committee members had the background needed to integrate the Library and Town Hall properties into the plan, and noted that the Town Engineer was an ex officio member of the committee, as well. Council directed Wilson and the Building Advisory Committee to proceed with writing a project description encompassing the Park & Open Space Commission's prior recommendations and the Town Engineer's requirements, and to solicit proposals. The Committee would then forward the proposals to the Parks & Open Space Commission, which would in turn make a recommendation to Council. I. NEW BUSINESS 9. Household Hazardous Waste Program - Authorize Marin County Solid Waste JPA to Implement Program. Karen Nygren, 22 Paseo Mirasol, said she absolutely supported the program but asked who would fund it. Town Manager Kleinert said the ratepayers would pay for the program on their refuse bills. He said he thought it would be a new charge but he was not certain because there already existed various hazardous waste collection events throughout the year. He said that the new program foresaw a hazardous waste collection site somewhere in Southern Marin (rather than in San Rafael), and that Mill Valley Refuse Service was applying for a permit to operate a site. Council asked for more details about costs to be presented in future. MOTION: To adopt the Resolution Authorizing Marin County Solid Waste JPA to Implement the Household Hazardous Waste Program. Hennessy, Seconded by Thompson AYES: Unanimous Moved: Vote: 10. Mandatory Controlled Substance and Alcohol Testing Program for Taxicab Drivers. Town Manager Kleinert said Marin County Counsel recommended that each city endorse participation in a countywide program whereby the issuance of permits to taxi drivers would be tied to mandatory drug and alcohol testing in order to comply with Senate Bill 46. The Marin County Transit District would implement the program on behalf of the cities. MOTION: Moved: Vote: To adopt Resolution Authorizing Participation in the above program. Thompson, Seconded by Thayer AYES: Hennessy, Thayer, Thompson NOES: Ginalski, Wolf TOWN COUNCIL MINUTES #1100 November 6, 1996 4 K. STAFF & TOWN MANAGER REPORTS 12. New Beginnings Campaign - Year-round Residential & Job Training Center for Homeless Adults as part of Hamilton Re-use Plan. Town Manager Kleinert said he had heard a presentation about the program at the Marin Manager's Meeting and that each city would be asked to support the program to address the issue of homeless in Marin County at the rate of $1. 00 per capita of population. Kleinert proposed to use the Town's low & moderate in-lieu fees. He said the New Beginnings group had already raised $1.4 million of the $2.5 million needed for the project. Vice Mayor Thayer said he had been on one of the original committees that studied the problem and noted the frustrations of not being able to coordinate funding and sites. He said the proposal was a golden opportunity to effectively fund a viable program. Councilmember Hennessy said $1.00 per person was an inexpensive way to fund the program and that the Hamilton Plan would provide 80-100 people a chance for rehabilitation and dignity. Councilmember Ginalski agreed but said he was not prepared to vote to authorize funds until he heard an official presentation. MOTION: To Use Moderate or Low Income Funds or General Funds if needed to Support the New Beginnings Program at Hamilton. Thompson, Seconded by Hennessy AYES: Hennessy, Thayer, Thompson, Wolf NOES: Ginalski Moved: Vote: 13. Purchase of Below Market Rate Units at Point Tiburon Marsh. Town Manager Kleinert said the purchase of a one-bedroom was complete and that he was proceeding with the purchase of a two-bedroom unit that had just become available. IS. Downtown Task Force. Town Manager Kleinert said the committee wanted to do a survey and would request funding from Tiburon and Belvedere. 14. Town Engineer's Status Reports. A) Elephant Rock. Town Engineer Mohammadi said some changes had been made and the plans would be presented to the Parks & Open Space Commission next week. He said he was still looking for funding sources. B) Main Street ADA. Mohammadi said the next step was to meet with the property owners to discuss the project estimates of $175,000 - $200,000, including design and engineering costs. He said consultant Richard Skaff was looking for a block grant but it looked like funding from that source would not be available. Mohammadi asked for a subcommittee of Council to address the issue. Mayor Wolf and Council member Hennessy agreed to continue in that capacity. TOWN COUNCIL MINUTES #1 100 November 6, 1996 5 C) Downtown Ferry Dock. Mohammadi said he had met with the McDonoghs and two Point Tiburon Boardmembers, as well as the Pt. Tiburon Property Manager. He said they seemed to be more receptive after meeting at the docks and seeing that the line of sight [under the revised plans] would not be an issue. Mohammadi said the next step would be to reactivate the State Funds by amending the original application. H. PUBLIC HEARING 8. Appeal of Planning Director's Decision to Modify the Conditions of Approval for a Dog Training FacilitylHome Occupation Permit at 35 Hacienda Drive - Janice Kase, Owner/Appellant. Planning Director Anderson said the appellant claimed confusion about the date of denial of the Conditional Use Permit and had made that issue part of her appeal. Mayor Wolf pointed out that Anderson's September 12 letter to the Appellant clearly spelled it out. Councilmember Ginalski concurred that the time to file an appeal on that issue had run out. Council agreed to hear only the Appeal of the Conditions of the Home Occupation Permit. Planning Director Anderson said the Town was using its police powers to protect the condition of the neighborhood. Mark Scott, Attorney representing the Appellant, said that Jan Kase as a resident could have up to three dogs but that Condition NO.2 of the permit limited her to two dogs on the premises, and that Condition NO.3 limited her to one dog kept overnight. Scott said placing these conditions on the Appellant were an abuse of power and did not serve any legitimate purpose. He noted that the Town ordinance cited in the permit only limited traffic. Scott also said that there was an issue of estoppel, specifically that when Ms. Kase applied for her business license, no one at Town Hall said she would need a Home Occupation Permit. Hearing returned to Council. Mayor Wolf asked for clarification of the on-site parking specification of the permit. Planning Director Anderson said one additional off-street parking space was standard and if there was an employee, another space would be needed. He said the neighbors expressed concern about maneuverability when the Appellant had visitors. Town Attorney Danforth said there was no issue of estoppel, since the Home Occupation Permit could be issued only if there was no adverse impact on the neighborhood. Danforth said it was appropriate to visit the site after the fact. Mohammad Sadrieh, Planning Commissioner, said the Commission's opinion was that a full-time dog training facility or kennel was incompatible with the neighborhood and inconsistent with TOWN COUNCIL MINUTES #1100 November 6, 1996 6 . , Town ordinances. He said the Commission issued a six-month conditional use permit which limited adverse impacts on the neighbors because Ms. Kase said she needed six months in order to move her business elsewhere. Sadrieh said the Condition limiting the number of dogs on the premises pertained to dogs other than the ones she owned. He said the same applied to dogs kept overnight. Mayor Wolf asked Sadrieh ifit was his opinion that if Ms. Kase complied with the conditions of the pennit it would be enough to alleviate the problems. Sadrieh replied that the Planning Commission did not address that issue, but thought the problem remained that Kase's business was inappropriate for the neighborhood. He reiterated that the six- month permit was a grace period only. Councilmember Hennessy asked if the Commission considered revoking the permit entirely. Sadrieh said it was considered but the majority of commissioners thought that the type of business (dog training) was an important one to the community, so it would not be justified to ask her to leave altogether. Mayor Wolf opened the public hearing. Frank Mulberg, 66 Hacienda, said the revocation was delayed and conditions were placed instead because Kase said she was leaving. Barry Jones, 75 Hacienda, adjacent to the Kase property, said the focus of the neighbors was not on parking, and that [Kase] had been a nuisance for years. He said the Planning Commission went overboard in listening to her arguments and urged the Council to uphold the decision. Peter Hansen, 27 Hacienda, said there was a problem with a 10' wide road and that Kase had placed rocks at the end of the road which prevented emergency vehicles from going through. Rick Hicks, 21 Tanfield Road, contiguous to the Kase property, said the human factor was being overlooked. He said he was deprived of sleep because of the noise of parking dogs at night, and that the Marin Humane Society was upset because there were 15-20 animals there at a time. John Hansen said he liked dogs but that Kase was a miserable person who had gotten meaner and meaner. He said she continued to operate the kennel. During his rebuttal, Mark Scott said the business was valuable to the community and that no one knew anything about it until the Humane Society got involved. Hearing returned to Council. Councilmember Thompson asked for clarification of the expiration date of the permit. Planning TOWN COUNCIL MINUTES #1100 November 6, 1996 7 , Director Anderson said it would expire 180 days from the date of issuance which, because of the appeal, would run from the date of the Council hearing. Thompson said Kase's use was not consistent with what was represented or envisioned when she applied for her permit, and had gone on way too long. Vice Mayor Thayer said the use must be secondary to the residence and Kase's use clearly was a violation and adversely affected the neighborhood. Councilmember Ginalski quoted Ross Perot by saying, "This dog just doesn't hunt." He recommended remanding the decision to the Planning Commission for revocation of the permit. Councilmember Hennessy said the appellant had abused the process and called for immediate revocation of the permit by Council. Mayor Wolf said the kennel was unacceptable but wondered if there was a way to have a reasonable home occupation permit. However, she said she would vote with Thompson and Thayer to deny the appeal. MOTION: To deny the Appeal of Jan Kase of Conditions of Approval ofa Home Occupation Permit for a Dog Training Facility at 35 Hacienda Drive. Thayer, Thompson AYES: Thayer, Thompson, Wolf NOES: Ginalski, Hennessy Moved: Vote: J. COMMUNICATIONS None. L. ADJOURNMENT There being no further business before the Town Council of the Town ofTiburon, Mayor Wolf adjourned the meeting at 10:45 p.m., sine die. NICKY WOLF, MAYOR ATTEST: DIANE L CRANE, TOWN CLERK TOWN COUNCIL MINUTES #1 100 November 6, 1996 8 TOWN COUNCIL MINUTES U#f{b) 4~ t4,? ? CALL TO ORDER Mayor Wolf called the regular meeting of the Town Council of the Town of Tiburon to order at 7:36 p.m. on Wednesday, November 20, 1996, in Council Chambers, 1101 Tiburon Boulevard, Tiburon, California. A. ROLL CALL PRESENT: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: EX OFFICIO: GinaIski, Hennessy, Thayer, Thompson, Wolf None Town Manager Kleinert, Town Attorney Danforth, Chief of Police Herley, Planning Director Anderson, Town Clerk Crane ANNOUNCEMENT OF CLOSED SESSION ACTION (If any) Mayor Wolf said litigation was discussed and that instructions had been given to the negotiating team regarding the Tiburon Police Association contract negotiations. B. PUBLIC OUESTIONS AND COMMENTS Councilmember Ginalski announced that the Supreme Court had refused to hear the appeal of [Harroman Property] owners Stonehill and Brooks, and that the majority of the property now belonged to the Open Space District. C. TOWN COUNCIL COMMENTS Mayor Wolf gave her "profound thanks to Jim Wilson and the Building Advisory Committee for making her dream [for a new Town Hall] a reality." She also thanked Vice Mayor Thayer for "being a very steady second in command." Vice Mayor Thayer said he thought the Council had "welded together into an efficient panel" and one that enjoyed working together. Councilmember Hennessy said it had been an historic year for the Council with the groundbreaking of the new Town Hall. She thanked Mayor Wolf for her idea for a "no-tax solution" to the Town Hall. Councilmember Ginalski thanked Vice Mayor Thayer for being an "elder statesman" on the Council. Ginalski said that even though he and Mayor Wolf had differences of opinion on issues, he thought it was good public discourse and that he found W olr s positions to be intellectually sound. TOWN COUNCIL MINUTES # 11 0 I November 20, 1996 ,. Councilmember Thompson said it was a pleasure to serve with Mayor Wolf with whom he had worked on the Town Hall issue, and thanked her for keeping the Town Hall "on track." D. ELECTION OF MAYOR MOTION: Moved: Vote: To Nominate Councilmember Hennessy for Mayor. Thayer, Seconded by Thompson AYES: Unanimous Mayor-elect Hennessy thanked her colleagues for the honor of being elected Mayor. She said she loved the Town of Tiburon in which she had lived for 20 years. She praised the "tremendous, hardworking" Town Staff, and promised "to serve the entire community with no special interests. " E. ELECTION OF VICE MAYOR MOTION: Moved: Vote: F. BUSINESS To Nominate Vice Mayor Thayer to serve a second term. Hennessy, Seconded by Wolf AYES: Unanimous G. CONSENT CALENDAR 1) Town Monthly Investment Summary (September 30, 1996). 2) Amicus Curiae Requests - Metropolitan Water District of Southern California v. Francis N Domenigoni et al; Roman Catholic Archbishop of San Francisco v. The City of San Mateo. 3) Amended Application for Downtown Ferry Dock - Resolution. 4) Accept Public Pedestrian Grant of Easement at Cecilia Place Senior Housing Project - Resolution. 5) Denial of Appeal for Dog Training Facility at 35 Hacienda Drive - Ian Kase, Owner- Resolution. MOTION: Moved: Vote: To adopt Consent Calendar. Thompson, Seconded by Thayer AYES: Unanimous H. COUNCIL. COMMITTEE & COMMISSION REPORTS 6) 1996 Ayala Day Committee - Adopt Resolution of Appreciation. Mayor Hennessy said the Committee had raised over $6,000 and had recommended that the funds be placed in a new Town Hall Furniture Fund. MOTION: Moved: Vote: To adopt above Resolution and Recommendation. Thompson, Seconded by Thayer AYES: Unanimous November 20, 1996 TOWN COUNCIL MINUTES #1101 2 I 7) Sister City Program between Tiburon and Kinsale, Ireland - Adopt Resolution. MOTION: Moved: Vote: To adopt above Resolution. Thayer, Seconded by Wolf AYES: Unanimous I. NEW BUSINESS 8) Paradise Drive/Old Landing Road "Visioning Process." Town Manager Kleinert said he and Councilmembers Ginalski and Wolfhad met with residents of the Paradise Drive area and would also participate in talks to be facilitated by the County of Marin on the future of this area. He said the talks would commence in March, 1997, and would include the are from Mar East to Corte Madera. Kleinert recommended that Council give an official endorsement to this process. Councilmember Wolf said she was encouraged that the community wanted to plan for its future and that the talks were a good way to get the ball rolling. Councilmember Ginalski said it was important that the Town be "at the table" and suggested authorizing the Town Manager to send a letter affirming the Town's participation. Councilmember Thompson concurred. It was noted that Councilmember Wolf and Thayer would continue on as the Town representatives in the talks. J. ADJOURNMENT There being no further business before the Town Council of the Town ofTiburon, Mayor Hennessy adjourned the meeting at 7:54 p.m., to a celebration at Sam's Anchor Cafe. THERESE M. HENNESSY, MAYOR ATTEST: DIANE L. CRANE, TOWN CLERK TOWN COUNCIL MINUTES # 1 101 November 20, 1996 3 RESOLUTION NO. 3198 T -H I-- -:If;: ~ b."", t;t~l'> A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TffiURON ENDORSING EFFORTS TO PRESERVE AND SAVE THE WAPAMA WHEREAS, the Wapama is today the world's only surviving wooden steam schooner from an original fleet of two hundred and twenty five; and WHEREAS, the United States National Park Service recently announced a plan to dismantle this historic vessel; and WHEREAS, the Wapama has been the focus and the object of devotion of several hundred volunteers during the decade it has been docked in Sausalito; and WHEREAS, the Wapama has graced the Sausalito waterfront since 1988; and WHEREAS, two distinguished citizens of Marin County, rear Admiral Thomas J. Patterson and Edward G. Zelinsky, are co-chairs of the Committee to Save the Wapama; and NOW THEREFORE, BE IT RESOLVED, that the Town Council ofthe Town of Tiburon will lend all of its good efforts to endorse and support the endeavors of the Committee to Save the Wapama; and BE IT FURTHER RESOLVED, that the Town Council of the Town of Tiburon request the United States National Park Service to delay its plan to dismantle this historic vessel, and that Senators Boxer and Feinstein, and Congresswoman Woolsey be requested to also assist in this effort. PASSED AND ADOPTED this 4th day of December, 1996, by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: THERESE M. HENNESSY, MAYOR ATTEST: DIANE L. CRANE, TOWN CLERK T;e~ #: (p !:l - '1/ 7 ~ November 27, 1996 MEMO To: Tiburon Town Council From: Larry Smith Subj: Recommendations from the Senior Housing Advisory Committee At the request of the Council, the Senior Housing Advisory Committee (SHAC) met with Skip Berg and explored, in depth, his suggestion that the Town consider a joint venture with the developer eventually chosen for the senior housing project at the Ned's Way site. We also had the benefit of view points from several members of the Town Staff and legal council to the RDA. We learned that the Town could become a party to this type of venture if the RDA became the operating partner and that the police facility could be built by having the RDA buy the property from the Town at fair market value. In other words, there is a way, technically and legally, to become involved in a joint venture with this project. In this event or, alternatively, if the Town does not participate in a joint venture, the funds to build the police facility would become available as soon asthe land is sold - either to the RDA or to the developer, The key question for the Town however, is one of risk/reward. SHAC believes the risk is too great and the potential reward is too small for the Town to enter such a partnership. Even if the risk were reduced and the rewards made more attractive, profits would likely remain in the RDA and be limited to moderate income housing uses_ Profits could not be spent on other urgent needs such as paving the Town's streets, Additionally, entering such a partnership would require significant Town staff time during the course of the project...time which is likely not available. A crucial activity is monitoring the project and the developer to protect the Town's interest. If the project failed, the Town would lose its investment (the land) after the bank foreclosed unless the Town was prepared to step in and manage the project, including the contribution of additional funds to finish it. Recovery of the Town's investment would be delayed until final units of the project were sold. Most developers aim at a 10-15% profit which the enclosed pro-forma provided by committee member Tom Gram demonstrates. This was based on data from a developer currently building similar sized homes in Marin County, It is more conservative than Skip Berg's first estimate and produces significantly less profit. RECOMMENDATION: That the Town Council drop any further consideration of a joint venture and proceed with the Developer Competition as presented and modified on September 4, 1996, 1. Send RFP immediately to interested potential developers with a target date for response by March 1, 1997. 2. Appoint two council members to serve with SHAC as the panel for judging the competition, 3, After choosing a winner and following formal review of the development proposal, draft a disposition and development agreement for the project. 4. Near completion of the project, negotiate an appropriate subsidy for up to four very low income units_ . You will find attached a draft of the RFP including modifications agreed to at the Council meeting of September 4. Also, you can expect an update of Housing Fund Resources to be available at the Council meeting, · SHAC is recommending that the Town council wait to negotiate subsidies until such time all costs are known rather than at the front end when all costs are estimates. --.. 10/24/96 SENIOR HOUSING PROJECT PROFORMA COSTS (Per Unit/1.500 sq. ft.) Land $60K Fees (Tiburon, MMWD, School, Sanitary) 20K Archi tect/ Planning 10K Lot Preparation 25K 120 K ~O x 1,500 sq. ft.) 2K Construction (hillside) Warranty Reserve Developer /Contractor Fees 15K Financing Costs (Construction Loan, Land, Legal, Prop., Taxes) 30K Marketing Costs (Commissions, Sales, Models, Ads) 22K TOTAL $304 K per unit At $325 K sales price, profit is $21 K or $525 K for 25 units. Town's share at 50/50 is $262.5 K. At $350 sales price, profit is $46 K or $1,150 for 25 units. Town's share at 50/50 is $575 K. TOWN OF TIBURON 1155 Tiburon Boulevard Tiburon, CA. 94920 December 4, 1996 RE: REQUEST FOR PROPOSALS FOR SENIOR HOUSING SITE AT TIBURON TOWN HALL SITE To Whom it May Concern: The Town of Tiburon is pleased to offer an opportunity to create a senior housing development on the current Town Hall site located off Ned's way near its intersection with Tiburon Boulevard_ In a recent municipal election over two-thirds ofTiburon's voters approved the sale of Town owned property for the purpose of building senior housing, The proceeds of the sale are to be used for the construction of new police facilities. The purpose of this Request for Proposal ("RFP") is to solicit specific development proposals for the design and construction of a market rate senior housing project. The need for senior housing on the Tiburon Peninsula (including Belvedere and Strawberry) is driven by three broad perspectives: (I) Aging local residents whose homes have become too big or too cwnbersome and who want something smaller, and strongly desire to stay in the community. (2) Local residents whose parents are aging and want them to live nearby for ease of supervision and care. (3) Seniors from other parts of Marin County and the Bay Area who would like to live on the Tiburon Peninsula. The emotional attachment of many local homeowners to the Tiburon Peninsula is a powerful marketing consideration. The option of staying in the community after selling the large family home is currently limited to small tract homes built 40 years ago and hillside condominiwns built 20 to 30 years ago. There are no facilities offering congregate care. The creation of attractive, affordable homes that recognize our senior citizens' special needs is worthy of the density bonus provided for in Tiburon's General Plan. We appreciate your interest in this project, and encourage your participation. Sincerely, Town Manager TIBRFQ.WPDNovember 25,1996 I THE TOWN OF TIBURON'S OFFER The Town ofTiburon is offering for sale approximately 1.6 acres of property ("Property") located at Tiburon Boulevard and Ned's Way. This acreage is part of a larger parcel that the Town will retain for other purposes, including an existing corporation yard, a new police facility, a community garden and two acres designated as open space. Adjacent to this property are a child care center and the Reed Grade School (grades K - 2). Across Ned's Way is the Hilarita, a low and moderate income housing project that was built in the early 1970s. The Town's minimum price for 1.6 acres is $1,400,000. The purchaser will be required to demolish and remove two World War II barracks type buildings on the Property. The Town of Tiburon will provide or do the following: . ALTA Boundary Survey (to be provided) . Topographical Map (enclosed) . Geotechnical Report (enclosed) . Appraisal of the Property (enclosed) . Phase I Environmental Site Assessment (to be provided."Town will take responsibility for regulatory clearances for all contamination, if any) . Amend the General Plan and rezone the Property to accommodate the project . Subdivide the Property to create a separate parcel for the project . Satisfy CEQA requirements for the General Plan amendment, zoning amendment and lot split (Developer will be responsible for CEQA clearances for the housing project utilizing the Town's established procedures) . Provide Tiburon Redevelopment Agency funding to assist in the construction of up to four very low income units (see enclosure). . Provide demographic information about the target market for Tiburon and Belvedere (enclosed). TIBRFQ.WPDNovember2S, 1996 2 GOALS FOR THE PROJECT The following goals adopted by the Tiburon Town Council on (insert date) are to guide the project: . Small scale housing for Seniors (one spouse must be 62 years of age or above). ..)6 ,. ,A. ~ U1Qn' tt~\I~~t~IY 25 "for sale" units. ~ units to be very low income and the Town may subsidize their sales. . . . Access, circulation and parking configuration shall be designed to minimize traffic problems. These challenges will be presented at a meeting of developer participants on ,1996. . Make available an appropriate level of physical amenities to provide for assisted living (services would be contracted for by the unit owners from third party providers). The Town Council acknowledges the difficulty of providing these services in a small project of this nature and encourages a creative approach, * . Provide common facilities such as a community room with kitchen facilities. . Generate a minimum of$I,400,000 on the sale of the 1.6 acre site at Ned's Way, . Create an attractive "neighborhood" environment. . Encourage one on-site apartment for a "staff' person, office, etc. . Project design to be governed by Americans with Disabilities Act standards. *See Addendum "Recognizing Seniors Special Needs .... a Concept" TIBRFQ. WPDNovember 25. 1996 3 SITE DESCRIPTION The Property is a 1.6 acre site located on Ned's Way near its intersection with Tiburon Boulevard. It is currently developed with two barracks-type buildings which house the Tiburon Town Hall and Tiburon Police facilities. The site is bordered to the west by Ned's Way and The Hilarita, an affordable apartment complex; to the north by a two-acre parcel considered as open space; to the south by the Reed elementary school (grades K - 2) and the Belvedererriburon Child Care Center; and to the east by the Town Public Works facility. To the immediate south is a 1 acre site on which the Town of Tiburon intends to build a new police station. The Property is a moderate up-slope offering views of Belvedere, The location is in a residential neighborhood near Tiburon's multi-use path and is within a third of a mile of shops serving residents' needs. Also within a short distance are the Post Office and Library. SCHEMATIC MAPS Map 1 shows the current configuration of Buildings. Map 2 shows the Property relative to the new Police Facility. TlBRFQ.WPDNovember 25, 1996 4 ;; 8 ill (') x ...', (') 5i n )1 (') " U> . , '; p .:, 'I' ~ :1 ~.. I i 1'-1 )" ~I ~li I ; f/! -:: . f ,. ( t,: ::.,; ,";'~.'y. ',:,: 1..- ,. , , :1. ..... h~.\t~;\;;1 . :.' 'J1::,,~'1 . . (.) '" ~;::: '" z ;J:- (.) - 0 (")r- c z - '" .,.,r- .. '" '" - tT1 - (") ;:0 z (.) ~i - !!1 i3 ,,- .... ~' ;;!~~~ . ~aji~ ~ 2::E2~ ~. o~d 10ft>..; -.;;;jz g ?: ~. Z F r: ~ :!1 co c: ~ CD ~ lT1 a x > ,",<D -R~ ./l~ j; ;o:~ ~~ z'"' 2 ~ ~ ~ on ~ =t -P' ~g ?;;. ,,~ ::Z:r. p ~ ;; ~ = Zt 0,., -ion >0 Ul;< C In :no <.... "1 C" -I'.' Z II m o ~ m I" iJJ z (') r! .. >- mg 8~ ~ ----- ::z: ..... r' :> ~ ..... ..., :> , / DO l(l '< {!J V; if '<60_ '"C :-" :>'" ~ :>! n ni 0; ~, t'"" 0;. 50-_ ~ 1': 'II"''' Of\\-Je: jIJ..D 40 .. >'" -< ?! "'UI flU> C Z <) ~ Nl1l.'iO l\1\U110 MAP 1 '. .....:.:<::..:~. ,..t::'.~~:",-::' ..._.~....~.~ . "''''''''-:'''~~.A..' J:IS_ ".....:!',..~+-..z:- '.''7: ..1:.:J ;.:.~.t: ,: '.-' ~. .... ..... ~. ':';. ..;, ,. ~',. '.' ~ '. 't,," 'l'~" , :"~:"": ''';, " go."", .~(i:,'~t;; ~,,~r~),;_,~.\ .!E?,~f~~ ~~:fi.:; '. :,,;IW;,;:,(,. . "0'1' .. ~f;!',':'::;' , ,:-.:,~ ~-l'~ i:"~<i ;"~~'''" ~J;'~::4':';,,::, .- '.. --~ . ~:'i.';'. .'. ...' 1, ..--.;'*. ~~--':'~:.~~ .:~{}, .,1 , -:, n -' . '. "- '~:""':;.r- ,.I'~'!'i ..,.,:: ~ Cj ~ Cj ~ C1 o :z t:i ..... ~ ..... o :z en n ::I Z -J(II ~ t: gJ ~ ~ :nui:n ~ .@~@~ ~ 0-<--1 ~g>I~ 0" ~p ~ $. I;; i= ~ ..~ ~ '" --- :J ;; 8 " 0 ~ n " n !OJ n n 0 .. '" .... ~ n :>:l t'1 '" ... :>:l n ::I: t'1 - t"' s: :>:l \00- - ~ DO ~ ,. mQ 8B m m F ~ ~o~ ~ , , " \ " " 40 !<I 80 .' " ",en :>:It'1 0:% .....- t'10 n:>:l '"'::I: o C C/l 52 l<l < ! 1 ( , 70 ." ~ [!J en '" ,. ""<00_ 50-_- .' ,,"" ~\J{10l'lI3L"D MAP 2 TIBURON WILL CONDUCT A DEVELOPER COMPETITION Because of your stated interest, credentials and experience with Senior Housing projects, you have been selected to participate in a developer competition. The number of developers invited to compete will be limited to approximately four, and their selection will be (has been) based on interviews and other research activities, The winner will negotiate a satisfactory Disposition and Development Agreement with the Town to purchase the property and build and sell an approved senior housing project. A panel of nine judges made up of the Senior Housing Advisory Committee plus two Tiburon Town Council members will judge the competition. The criteria for judging the competition and the weight assigned to each are as follows: 1. Experience on Senior Housing projects 15% 2. Financial proposal benefiting the Town, e,g., the purchase price of the Property, timing of payments, funding below-market housing, etc. 25% 3. Quality of design that recognizes Senior's assisted needs*, including, 60% . parking . traffic and pedestrian circulation . common open space . private open space . interior common space . unit layout and ease of access . exterior architectural appearance *See Addendum "Recognizing Seniors Special Needs .... a Concept" TIBRFQ.WPDNovember 25, 1996 5 SUBMISSION REQUIREMENTS Each Respondent to this RFP is required to submit the following materials and information: 1. Respondent's name and address and the name and address of any proposed partner or joint venturer in the project. 2. Principals of the respondent's development entity (corporate officers, principal stockholders, general or limited partners, etc.) 3. The respondent's previous relevant project experience (including joint ventures) and projects currently being pursued, specifically examples of rental or for sale senior housing projects; photographs and brief descriptions of projects (date completed, location, services provided and method of provision, e.g, third party services or services provided in house; and affordability levels), 4. Identification and description of the role of key individuals, including all technical, planning and architectural consultants, in the development team who would be involved in the planning, or the implementation of the development, including their background experience. 5. Respondent's references, including the names and addresses of respondent's bank(s), debt and equity partners, etc. 6. Experience in obtaining CEQA clearances. TIBRFQ.WPDNovember25,1996 6 TIME AND PLACE FOR SUBMISSION OF RESPONSES All Responses Are to Be Delivered to the Town Tiburon no later than 5:00 P.M. on , 1996. The respondent shall submit 12 copies to the following address: Town of Tiburon 1155 Tiburon Boulevard Tiburon, CA. 94920 Attention: Robert Kleinert, Town Manager TIBRFQ.WPDNovember 25. 1996 7 IkhA -# 1- TOWN OF TIBURON STAFF REpORT To: From: Subject: Date: TOWN COUNCIL TOWN MANAGER CORINTlllAN ISLAND STEPS REPLACEMENT PROJECT December 4, 1996 BACKGROUND During FY95-96, the repair and replacement of the Corinthian Island Stairway was commenced and completed. The overall cost of the work was $28,452. Seven property owners represented undivided portions of the stairway property. The steps provide primary access for adjacent property owners, some local and tourist use, and for emergency access for residents and public safety personnel. The Building Official, Town Engineer, and Town Attorney apportioned the costs based upon the level of responsibility of each owner. In June 1996, the Town sent billings and letters of explanation to each property owner regarding their payment obligation. The City of Belvedere and Town of Tiburon were likewise included in a share of the repair costs. An extension of the original payment deadline was extended to November 20 for certain property owners because of personal problems. Payments have been received to date from three of the nine participants (Morey, Fisher & Town) and commitment for payment from Mahoney. Mr. George Swift, representing his sister Alice Rosenzweig, has stated that he and his sister are unwilling to participate in the assessed cost sharing, however, they are willing to quitclaim to the Town their ownership in their respective underlying stairway properties subject to certain conditions. RECOMMENDATIONS 1) That the Town Council direct Staff to proceed with collection of the apportioned costs for the replacement of the Corinthian Island Stairway from those property owners who have not paid the Town. This may require the filing ofliens and/or referral to a collection agency. TOWN COUNCIL Page 2 December 4, 1996 2) That Town Staff proceed to contact each of the involved property owners and determine their willingness to quitclaim their stairway property to the Town. The Town would then be responsible for the future maintenance, upkeep and repair of the stairway. 3) Assuming there is a willingness by the property owners to quitclaim, then Staff would proceed to prepare a resolution of acceptance for consideration by the Town Council for the conveyance of the quitclaimed properties to the Town. The Town would also be required to pay for a survey, install the remaining stairway handrail and process a lot line adjustment. R.L. Kleinert EXHIBITS --Historical background and chronology of events re: the Corinthian Island Stairway dated 8/26/96 --Letter from Building Official to Alice Rosenzweig dated 6/26/96 --Letter from George Swift to Town Manager dated 11114/96 TO: TOWN MANAGER BUILDING OFFICIAL-D FROM: SUBJECT: CORINTHIAN ISLAND STAIRS DATE: AUGUST 26,1996 HISTORY The Corinthian Island Stairs first became an issue for the Town in December of 1994, when Dr. George Swift notified the Town that the earth supponing Ihe stairs had eroded and that he was concerned for the safety of those using the slairs. Dr. Swift asked that the Town use its authority to post the area as hazardous. Invesligation revealed thai the entire widlh of the stairs had been undermined for a dislance of about 30 feet, making them subject to sudden failure and unsafe for use. Dr. Swift was inslructed to inslall a physical barrier at each end of the slairs and the Building Department poSled signs warning of the hazard and prohibiting entrance. It was initially assumed that the stairs were the sole property and responsibility of Ms. Alice Rosenzweig, who is the legal owner of the narrow slrip of land. running from Main Street to Eastview Avenue. known as AP #60-105-60. Dr. Swift quickly informed the Town thai his sister was not solely responsible since the stairs did nol rest entirely on Ihe parcel owned by Ms. Rosenzweig, bul meandered up the hill, crossing land owned by Morey. Swift. Fisher, Medica Internocional. Maso, and the Town of Tiburon. The Town commissioned a survey by Anrig-Doyle that confirmed Ihat the stairs did resl on land owned by Ihe above mentioned panies. II is wonh noting that Ms. RosenzweigpurchasedAP#60-105-60, making her an informed and active owner, while the others became owners by default. as il were, and had to be nOlified that careless construction practices many years ago meant that they now owned lhat ponion of the stairs constructed on their property; the Town of Tiburon, presumably. was aware of the encroaclunant and related issues. Five engineering firms were engaged to provide professional opinions regarding both the cause of the problem and the most reasonable solution: . ALB Associates; engaged by Morey. . Anhur Knutson; engaged by Morey. . Edward Beauie; engaged by Dr. Swift. . Dellev Doring; engaged by Dr. Swift. . Eanh Science Consultants; engaged by the Town of Tiburon. Copies of these reports are available. All five opinions discussed the steep slopes and the need for lateral support at the rear corner of the "bank building" at 55 Main Street: the north wall of the building was commonly held to be inadequate to suppon the neighboring land. Engineer Knutson was alone in his opinion that the erosion was caused by Fisher's illegal construclion activity. On June 13. 1995. the Town of Tiburon issued a permil to W.R. Forde Associales, to proceed with the repair and replacemenl of the hazardous section of the stairs; this work has been completed. On June 26, 1996, leners were senlto each of the parties involved, explaining and specifying their obligation to reimburse the Town for repair costs and demanding payment by July 26, 1996. In July, 1996. in response to a requesl by Ms. Rosenzweig and Dr. Swift, the Town Manager granled an extension to September 13, 1996. RESPONSIBILITY . Ms. Rosenzweig, as primary owner of the stairs, failed in her responsibility to maintain her property in a safe condilion and has been apportioned 24 percent of the repair COSIS. . Mr. and Ms. Morey failed in their responsibility under California Civil Code 832 to provide lateral and subjacent support to neighboring properties and have been apportioned 24 percent of the cost of repaIr. Note that in June, 1995, the Moreys began work to reinforce the adjacent wall of the bank building and to install a retaining wall at the rear corner; the projecI engineer has certified that the work was designed to support adjacent properties. including loads imposed by earth and gravel backfill, the concrele slairs, and hydrostalic pressure. This work has been satisfaclorily completed. thereby fulfilling Ihe obligation to AP #60-105-60, under California Civil Code 832. A strong argument can be made that the erosion and resultant undermining of the slairs would not have occurred if this work had been done in a timely fashion. . Mr. Fisher construcled. without permits or approval, a gazebo. retaining wall, irrigation and drainage thai. in the opinion of at least one engineer (Knulson) , conlribuled to or caused the erosion responsible for undermining the stairs. Mr. Fisher's portion of the repair costs, set at 24 percent has been paid. Note thai in June of 1996 Mr. Fisher removed his illegal gazebo and reinstalled his drainage under the direction of the Building Department. . The Town of Tiburon owns the property at each end of the slairs and has assumed responsibility for ten percent of the repair. . Belvedere has assumed ten percent of the cost of repair in order 10 prolectthe interesls of Corinthian Island residents who depend on the stairs for safe pedestrian access. . The remaining above-named part-owners have some token level of responsibility which has been set at two percent. ANALYSIS Who uses the Corinthian Island Stairs? . Primary access for adjacent property owners. . Pedestrian access for both locals and tourists. . Emergency egress for both locals and tourists. . Emergency access for the Fire Department (of critical importance in certain siluations). . Emergency access for the Police Department. The Corinlhian Island Stairs are currently under multiple ownership thai leaves the issue of maintenance and repair as confusing and ill-defined as il has been in the current imbroglio-il is not difficult to imagine a future problem as needlessly complicaled and resistanl 10 resolution as lhis one has been. Responsibiliry for a property essential 10 both public and privale intereSlS should nol be left in the hands of a disparale and reluclant group of "owners" who are unlikely to agree on who owns what, much less the more substantive issues of responsible management. If the current owners of this private piece of property decided to close it to public access, public interests would be required to accede, and lose pedestrian and emergency access, or pursue prescriptive rights. In either case, the issue would once again be before the council. RECOMMEND A TIONS . That the Town demand compensation for costs incurred for the repair of the Corinthian Island Stairs. . That the Town authorize a survey and lot line adjustment to ensure that the exisling Corinthian Island Stairs and AP #60-105-60 are congruent. . Thai the Town authorize the Town Attorney to obtain quit-claim deeds, or equivalent. from all owners whose property is currently congruent with the existing Corinthian Island Stairs. . That the Town authorize and pay for installalion of a handrail from Eastview Avenue to connecl with the new handrail at the reconstructed slairs. . That the Town install lighting as necessary to provide safe use. . That the Town assume ownership of the Corinthian Island Stairs/AP #60-105-60. Attachments include: 1. survey 2. 1994 "interim status report" 3. summary of engineering reports 4. nOlice of apportioned COSIS 5. response to Mary Catherine (administrative assistant to Morey). cc Town Manager Town Attorney Planning Director \ .~~ - 1.90' IPCE ~'.to' ~ "" em - - II Cll t - ElANKOF" 118URONBUILOING SCALE 1~..S DETAIL "ALl LEGEND }p JOINTI"OLE (E) E'>.1S11NG (RW) RE7AINING W....Ll (E) ElClST1NG TW TOf' OF" WALl . 'lw BOTTOlII or WAll. C8 CATCliSASIN lOR GROUND o PIER ~ ,.." DETAil /: 9 O.S. T W"Tll;l LANDS OF MA~ A.P.60.105'~ c EXISTING HOUSE LANDS OF INVESTIGATION MEDICA >", A P. 60-105- 41 lNTERNOCIONAL '>.,. !.a>"t ;I') ~~i. ~*-;-:;;"":.,..':"-., .,;. '."'0.::;:.:.: ..~ ,..--,...-,~ --~- - -.,0.' ,_. .. ",-_...i -- . '- DETAIL c: -,.... d ~--:.'-~- ~ -':'1 'i ,," SCALE 1".5' DE TAIL B --- I I I I -I- I \ COUNT'T OF MARIN 1 iL.tJn. J!l~ - - -- LANDS OF FISHER A.P: 60-105- 84 ~e:n :11 (t, HOUSE rt!HUB.,TACK S .e,6'OO. W 1.9' f- W W 0::: r- V1 8!1.00 49.15' S OF SWIFT SO- 105- 61 ON OF LOTS 83 AND 88 . " GllOUNtI UNDER STAIRS w,\,SHED OUT STARTSHE.REANOCONllNUES UN()(~ BUILDING S24"'W -- J1.50 SEE DETALL "A" " ~ ~ ~ -~. _:~-" "~\.e.. e " ,."'"" SPIKEf>ER90S71 ~ ;\;\ z <( :::< '~~'- ..,.[t..~~:::o: . l\\= (E) 10. ~W . LANDS OF MORE Y A.P.60-105-80 0, WT " ~: lt4 o~.::, LANDS OF MAHONEY A.P. 60- 105- 8L ~~'r ~~ . o o ~ I.~OSENZIEG OWNS 5' ALLEY FAOIot LOT LINE 88/89 TO IN LOT 83 EXCEPTING THAT PORTION OF PARCEL 162 41P.M57 BEING THE SAME BOU~DARY AS 69 D.R. 152 2.. THE BEARINGS ,\,NO OISTANctS "LONG THE STAIRWAY ARE FOR THE ctN'lERUNE OF THE DllSllNG EASEWENl ,\,5 SHOWN ON THE pU.T OF SURVEY OF PART OF CORlHT1-lI,t.,N ISl.AHO. IolARlN COUNTY, CALIFORNIA !.O"F ~~ . t. o 0, -f"'ARCELZ- - PARCEL 1- e LAND S OF SWI FT A. P. 60- 105 - 59 . :. ~ c 4 P.M. 57 ---- ---- ~:::n ;\~ BASIS OF SEARLNG THE BASIS OF BEARlNC FOR THIS SURVEY IS N 27"4J'4-<4" E BEl'NEEN FOUNtl NAlL AND TAGS ON STAIRS ,\,5 SHOWN O,N TH"T CDlTAlN RECORO Of SURVEY RECOROED IN 800K 9 AT PACE 77. HIe SCALE , , Cil- "lHlSDII.....1IC1lI lMIt_nlW ~ -........ _"""000' ,,~~ OR UKO __ ~K -~ ---.. STAIR LOCATION PLAT CORIN'tHIAN ISLANJ CITY OF '!1BUIIION IoIARlN COUNTY CALIfORNIA SCAll::1...1Q' A . D 1 lllIAMI'" 0"''11: 11-28-'" nrlg- oy e Mll" 1M 1 UCENSEO LAND SURVEYORS CIVIL ENGINEERS 165 Helen. Lon. "'ill Valley CA 949-41 (41:1) JM-OO , --~ FOR TOWN OF TlBURON .....307. __I .11...10 n. Lo ~":i:I~ .-<.:.,L.;.i:''':''-;"di~i7';~iz;~.,,:,~..~,,~-::.:: ,,-::-;::;~~~...W.:;:.r:=~-:::~~.~~~~ , ,I /' ; _ ,~. .0.....-1 ~ / .' I '/'l(. !;." I' [rr(" L/~~~,l~ ) I ~::? ..,.-, t ,_ "___ , June 26, 1996 Mrs. Alice Rosenzweig 66 Rancho Drive Mill Valley, CA 94941 RE: Corinthian Stairs Repair Dear Mrs. Rosenzweig: . As you were advised by my letter dated May 17, 1995, the Town of Tiburon has repaired the Corinthian Island stairs leading from Main Street to Eastview. This letter is to advise you of the apportioned costs and to set a time frame for reimbursement. The responsible property owners are liable for the cost of this repair in the amounts shown on the attached report, as authorized by the Uniform Building Code. We have identified the principal causes of the damage as the following: (i) failure of Mrs. Alice Rosenzweig, principal owner of the damaged portion of the steps, to maintain her property in a safe manner; (ii) drainage, irrigation and gazebo construction projects of Mr. Don Fisher, initiated and performed without appropriate permits; and (iii) the failure of Mr. & Mrs. Robert Morey to provide lateral and subjacent support for AP#60-1 05-60 as required by California Civil Code 832. Accordingly, these owners have been assessed the largest shares of the costs. The assessments against other property owners are based on the extent of their ownership of land and their consequent benefit from the repairs. Note that the Town of Tiburon proposes to contribute ten percent (10%) of the cost to reflect the fact that a small portion of the stairs are owned by the Town and are used by Town residents. The City of Belvedere has been assessed a like amount for the same reasons. We have tried to be fair in dividing the costs of repairs between responsible property owners. If you have any questions regarding the amount of these assessments please contact me at 435- 7380. Please be advised that the assessment set forth in the attachment to this letter constitutes a lien against your property. Accordingly, we ask that you submit payment of your share of the assessments as set forth in this letter and attachments at your earliest convenience. Failure to submit payments to the Town of Tiburon within thirty (30) days from the date of this letter will result in the foreclosure of the lien against your property. . Jl' ~ Thank you in advance for your prompt attention to this matter Yours very truly, Dean Bloomquist Building Official cc: Robert L. Kleinert, Town Manager Ann R. Danforth, Town Attorney Sia Mohammedi, Town Engineer TOWN OF TIBURON BUILDING DEPARTMENT 1155 TIBURON BLVD., TIBURON, CA 94920 (415) 435-7380 FAX (415) 435-7395 APPORTIONED COSTS FOR REPAIR OF CORINTHIAN ISLAND STAIRS Property owner t:J!Jl Percent Dollar cost George Swift 60-105-61 2 $569.04 Box 316 Tiburon, CA 94920 Winthrop Mayo 60-105-57 2 569.04 Cynthia Marques 69 East View Tiburon, CA 94920 Investagacion de Medica 60-105-41 2 569.04 Apartado 3523 Panama 1 Republica de Panama lYfrs. J. Mahoney 60-105-81 2 56904 1 Blanding Lane Belvedere, CA 94920 Mrs. A. Rosenzweig 60-105-60 24 6828.48 66 Rancho Road Mill Valley, CA 94941 Mr. R Morey 60-105-80 24 6828.48 134 Lyford Dr. Tiburon, CA 94920 lYfr. D.Fisher 60-105-84 24 6828.48 73 East View Tiburon, CA 94920 Town of Tiburon 10 2845.20 City of Belvedere 10 2845.20 Total 100% $28,452.00 (1-) "f~ ~11Ui~~,,- -~ \~~'^' . ,J / j -/'-I-C;f:, l 2. a~'t'fttov ~~UM-<~~J~~Jvmo~~~~ ~ (p~,~ ~(V~~h2tdl J!Jum 'i~~~-+~\LJ ~ tH'b~ ~R. ~~ #&' '@J/nve~M}i0~aJQ .. U~"""".L H~^~~nN'~cf""~.e+, r5J1to ~r1rhx fO'!rflt};zweJQ- MA./t14- ~~{-f)'-/IJ)-bo#~. JL~il~i'J- (t4't~~I_~dJI urP#i/~O:t)Jijztti_~ 2tT~}1 i!f~'f ~k_~t~A-AtV~~a,~1ij lIfJl tr1 ~'~~J d~_ ~J(2~:it1~dr~ ~Pi ~rr,#V0l1l ~~(~)/t.~~4 m.- ~~60-t{n-c,/~~~~-;-1~ L~ ~l~~' ~M!~/r~ Ca(~"ttt-r~ ~ {)f.L J(~ --MXDvjf~~Wttf!tv:.. ~?~~~tPAQ ~ A)~~~~n~Atv~ oC~ f^-~ ~~~Cf- M.i.;-k ~4~/li'6Z:.ft; J1&9 te.~ ~,tM€nuh-.tt;:tr'~)~~~~ -&trLd2~/ .~ ".0. lI..x 316 . Tibnron. (~'" 94920 Gcor~c Swift, Ph.D. (415) 43li-1448 1i Qd;yu ~ /~ lTL-~P.,.-:(;e);>E) C;dz;:f,,~titj.JU~~~~ ilt$-~,,,~~ ~ k~" @ <<;$ ~f7~ ~~~ ~r.~ ~~Ii(.PJil;~J2*To-wYvJ fi::1~fs"~ ;!d;Jk ~llfYrrIlU~~ ~.Qlt G)~~I~~~,^,~'/h.P~ I , ~{:a~ ~~ ~t1~~a-1JJl6J1~-~tt~d ~~\,~~'~ @)~~~~-~~l'~0~'Q~ ~.~ 1it;t~~~41~J ~~ ag1i.c (~tr~~ ~) ML-- ~~!S 17~~ ~ fill~ ~ .".0. no., :U6 . Tiburon. (~,\, 94920 Geor~e Swift, (....D. (415) 435-1448 EMERGENCY DISASTER PLAN (TIBURON PENINSULA) I. BEFORE A DISASTER: Hold Disaster drills in your home so family members are prepared and know safe spots in each room 2 Select a safe meeting place, inside and outside of the house, for family members to assemble after a disaster 3 Locate electrical, gas and water shut- offs and make family aware of Ihem. Tape wrench to gas shut off and know how to turn them off 4 Learn Firsl Aid & CPR--You may have have to rely upon yourseiffor hours or days 5 Organize a 2-3 day rood supply and rotate periodically 6 Prepare a Disaster Kit with: Flashlight Soap Portable Radio Canned Juice Batteries Large Zip-Lock Bags Firsl Aid Kit Basic Tools(mess kil, flares, pliers) and Handbook Fire Extinguisher(ABC type) Waler in Air Sleeping Bags Tight Container Candles and Matches (One Gallon Per Day Toilet Paper Per Person) Eating Utensils Vitamins Endurance Bars(Power Bars) 7 Choose an out-of-state friend or relative that separated family members can call after disaster to report their whereabouts and condition II. IF DISASTER STRIKES: Community efforts will be coordinaled by Tiburon Emergency Operations Center al Tiburon Town Hall(#435-7373) CALL ONLY IF NECESSARY 2. You must be your own best resource as Emergency Services may be inoperable or over-taxed. Call on them only as a last resort! III. AFTER A DISASTER 1. Assess injuries to family members and treal to bast of your ability until assistance Is available. 2 Check for fires or gas leaks, shut off gas, water, or electricity if necessary 3 Check sewer lines--avoid flushing toilet If leaks are present. 4 Avoid fallen power lines 5. 00 not use telephone unless emergency. 6. Do not go sightseeing. 7 Tune to radio slation KTIM 100.9 or 1510 AM or KCBS 740 AM and listen for emergency vehicle public address information. 8 Plan meals to conserve non-perishable foods 9. Use outdoor grills for emergency cooking. 10 Obtain emergency water from ice cubes, water heater, toilet tank, canned vegetables. 11 Lend assistance to neighbors after your home is secure. 12 Medical personnel, heavy equipment operators, 4-wheel drive owners, report to nearest emergency shetter. IV. EMERGENCY SHELTERS: 1. Reed School, 1199 Tiburon Bivd, 435-3302 2. Bei Aire School, 277 Karen Way, 388-7100 3. Community Congrigational Church(Medical She~er) 145 Rockhili Drive 435-9108 V. GO TO NEAREST SHELTER FOR: 1. Assistance if your residence is uninhabitable. Be certain to post notice as to your whereabouts. 2 Emergency medicai aide if an injury is beyond your ability and emergency services are un- available 3 Suppiies Go to neighbors and friends first. 4 Crisis Counseiing 5 Referrals The Volunteer Operation Center will coordinate the volunteer efforts on the peninsula. The center will be located near the Emergency Operation Center, 450 San rafael Ave., Belvedere. Signs will be posted to direct volunteers to the registration area where you may Sign up to be a volunteer disaster worker. VI. SCHOOL CHILDREN Pick them up if possible, otherwise they will be dept at school and cared for. SEPARATED FAMILY MEMBERS: Red Cross.. .... ................721-2365 INJURED PETS Marin Humane Society ...........883-4621 DISASTER INFORMATION: Front of Telephone Book Red Cross........ ..... ...........721-2365 Ross Hospital.... ............... ..258-6990 Marin General Hospital ............925-7000 Kaiser .................499-2000 Tiburon Police Dept. ..............435-7360 Tiburon Fire Dept .............. .....435-7200 RADIO STATION: KTIM KCBS 100.9 FM or 1510 AM 740 AM ..T 0 purify water, add 5 drops Clorox (Sodium Hypochlorile) to each gallon. Wait 30 minutes before drinking. T/e4#? I), -tj-y f; MEMORANDUM TO: TOWN COUNCIL FROM: SCOTT ANDERSON, PLAllNING DIRECTOR~ SUBJECT: REPLACEMENT OF BUS SHELTER AT MAR WEST STREET & TIBURON BOULEVARD DATE: 11/25/96 BACKGROUND The Golden Gate Transit (GGT) bus shelter which once stood near the corner of Mar West street and Tiburon Boulevard was removed during site preparation and construction of the new library building. The bus shelter was eventually returned to GGT in damaged condition. Golden Gate Transit is now requesting that a replacement bus shelter be placed somewhere in the vicinity, preferably as soon as possible since the rainy season is upon us. Golden Gate Transit has pledged to provide the Town with the bus shelter and install it once the concrete pad is poured. Different size options for the shelter are available, either a 10 foot wide by 4 foot deep shelter, or a 10 foot wide by 6 foot deep shelter. The Town may choose the color. The primary tasks of the Town are to choose a location acceptable to GGT, ensure that the required concrete pad foundation is poured, and pick a color. POTENTIAL LOCATIONS 1) The Library is apparently not interested in having the shelter replaced in front of its new building, and their approved site plan makes no provisions for it. This option does not appear promising. 2) The Town Engineer and I discussed placing the new bus shelter close to its former location, but shifted slightly to the west. The concrete pad and shelter could be placed on the Town-owned "triangle" of land at the corner of Mar West and Tiburon Boulevard, which also houses the Gallows Frame Monument. The Town Engineer has reviewed this location and determined it inappropriate based upon sight-line problems 1 at the intersection. at present, and would bus shelter. This location is also rather cluttered only be made worse by addition of the 3) A promising location is in front of the former Safeway building. An existing bus stop at that location could be upgraded to include a bus shelter. This bus stop appears to be much more heavily used than that at Mar west street, and perhaps more deserving of a shelter. RECOMMENDATIONS 1. That the Town Council select the existing bus stop location at the former Safeway site for placement of the bus shelter. The smaller shelter (10 feet by 4 feet) should suffice, and the color should be earth-tone and blend with its surroundings. 2. That the Belvedere-Tiburon Library (or their contractor) be responsible for the pouring of the new concrete pad, since the Library project resulted in the loss of the old shelter structure and its location. 3. That the Town Manager be authorized to take all necessary steps to coordinate efforts with the Library, GGT, and secure placement of the new bus shelter. cc: Town Engineer Town Manager Busshelter.mem 2 ~~Jv-22-133::. 14: 12 ,~O~DEN '~RTE PReiS IT 415+257 4411 P,J1 "'V~uao.n U'~ 11'. 1 J'l~ll Bus Maintenance Depa ment 1011 Andersen Dr; e San Rafael, C4 UiJ 1 (415) 257-4469 RECE'VED NOV 2 2 199b FACSIMILE TRANSM ION (415) 257-44J 1 TOWN OF TIBURON PLANNING a BUILDING DEPT. DATE: November 22, 1996 NUMBER OF PAGES-1- (Not including COver page) TO: Scott Anderson Attn: Planning Department City of Tiburon FACSIMILE /;435-2438 d- FROM: Angelo Leone (415)257-4469 SUBJECT: Shelter D rawiDgs F\Jllowing are copies of perspective drawings of standard Iden Gate Transit bus shelters, There are two types of shelters: Type A - A fully enclosed shelter with an ins llation area of approximately six teet by ten feet (6' by 10') which can be i stalled on a four-inch (4") concrete pad Type B . A partially enclosed shelter with a fi feet by ten feet (4' by 10') installation area that requires two ea h 4 X 2 Yo X I' 4" footings. Please note that the roof linc of a shelter must be placed 24' from the curb. If you have any questions, please feel free to contact me at 15-257A469. Thank you. NOTE: IF ANY PAGES ARE MISSING FROM HIS TRANSMISSION, PLEASE CALL (415) 257-4453. THANK VOll. ~Jv-22-133S 14:14 GO~DE~1 ;JATE T~~.',ISI T 415+257 4411 ?03 ~- 14.- c:s:> -~ ~ .Q Cl " e ," ".... 1\ t\\ ~;_ J ~ ~ 1\'. ~ ,- -; "'I ~ """" i '" \)~ ~ ~:ll.' ....~ ' ~ ,~ ,"'-...: ~~ , . ... \ \ "V ~-. l!!::o Z:e GlZ "0 ..... S-. r- 0'" _c Z:Il GlO OZ $ :c:::D <=> ;'11 <:: ,..') , "'" ""'" "~I ~ :~ .41' '.... ~m o-c TOT;:L ~. .03 ~~ ~ ~ -, ~ ~ ~ " ~ ~ ~. ~ -q. ~JU-22-1 '335 ~~ \f\~ ~~ ~ ~~"'~ d~ '\) ~ )~~ ~~ f'\ ~. ~ ~ : ~" ~~ ~ ...,'\ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~. ~ "'\~ 14; 13 ,3D: DC~ -"T ~ ,-' '..lM E T~A'.J';I T 415+257 4411 r:'.iJ2 ,.... ;::. fY2 ~.- ~ ~x '" ". l'l~ " , . I I I If III ." ~-1 ~O z;:E Cilz "'0 CD" !:-l GiD _c Z:o CilO CZ ~ ~~ / ~ ~ ~ ~ ~ ~ '" ).. ~ '" ~ :so ,~ 2: ']J o ~11 <') 1-.:> i-n ."-> - :;0< ~m a " ... -- , :-'7" ~ 1.. ~;;;.. / -- ----r ii:lV 27 '96 02: 34PM PlRf'.J-IASI ~ P.l/l IkA# 7 1;2 -,/~9~ ~ MEMORANDUM DATE: 10: 11-27-96 SUBJECT: TOWNCOUNCH. SIA MOHAMMAOI, TOWN ENGINEER DOWNTOWN MAIN STREET ADA - AUlHORIZATION TO PURSUE GRANT APPLICATIONS fROM: BACKGROUND In Qur wntinuous effort to couperate with all parliea involved in the downlown Main atreet ADA compliuce issue, we have cuncluded that nO matter which alternative repair i. chOsen, the coal will probably fall between $175.000 to $200.000, The Town'. public facilities in the downtown area are fully accessible. Legally, it i. the responaibililY of the individual property owners to ensure that their premises are accessible as req..ired by the Americans with Disabilities Act and the Uniform B..i1ding Code. However, in die recognition dlat increased accessiblllty is a public good, Town ataff is assisting in the development of a cumulative appruach to dlis problem and inveatigating the availability of grant funds to assist in cOBstruction costs, RECOMMENDATIONS It is recommended that die Town Council authorize the staff to submit llIant applications on behalf of the Town. cc: Town Manager Town Attorney tiOV' 27 "36 03: 32Pt'l PURCI-+1'3 LNG P .1. 1 r~ #/D It- -cj-'1& - MEMORANDUM DAlE; 11-27.96 ro fROM: SlJ"B.lECT: TOWN COUNcn. SIA MOHAMMAD!. TOWN ENGINEER ELEPHANT ROCK FISHING PIER. STORM DAMAGE AND ADA COMPLIANCE REPAIRS BACKGROUND On November 12. 1996 !be Town '8 Parks and Open Space COlDIDlSSlon unanimously approved the improvement plans for the Elephant Rock fishing pier. On November 21, 1996 !he PlanDinl Dire<:tor med a Notice of Exemption finding the projecl categorically exempt. Given !he lack of availability of funda for this project. the staff is investigating potential grant funds for which the project may qualify. Onc: such fund is the Wildlife Restoration Fund administered by thc: State of California. RECOMMENDATION That the Town Council approve the project and authorize the Town Enginc:er to submit grant applications on behalf of the Town. ~#// FRIDAY. NOVEMBER 22, 1996 ST. FRANCIS HOTEL. SAN FRANCISCO agenda B:30 AM 9:00 AM 9:15AM 10:00 AM 11:00AM 11:15AM 12:30 PM 2:30 PM REGISTRATION AND REFRESHMENTS WELCOME AND PROGRAM OVERVIEW PRESENTATION OF CITY-SUBURB INTERDEPENDENCY STUDY RESULTS Charlatte Pawers - ABAG President and San Jose City Cauncilmember PRIORITY ACTIONS IN DEVELOPING A SUSTAINABLE BAY AREA Richard A. Clarke - Chairman and CEO, PG&E (retired) Michele Perrault. International Vice President, Sierra Club QUESTIONS & ANSWERS/COMMENTARY WELFARE REFORM AND ITS EFFEG ON BAY AREA CITIES AND COUNTIES THE ADMINISTRATION PROPOSAL Eloise Anderson - Director of the California Department of Social Services THE LEGISLATIVE RESPONSE Sara McCarthy - Principal Consultant, Senate Health & Human Services Committee PANEL DISCUSSION: LOCAL OPTIONS FOR SURVIVING WELFARE REFORM Jim Beall. Santa Clara County Supervisor Tangerine Brigham - Director of Policy and Planning, San Francisco Department of Public Health Floyd T. Johnson. Richmond City Manager Dr. Rodger Lum - Alameda County Director of Social Services MODERATOR: Mary King. ABAG Vice President; Alameda County Supervisor QUESTIONS & ANSWERS/COMMENTARY BREAK MANAGING LOCAL FINANCES UNDER INCREASING CONSTRAINTS Don Benninghoven - Executive Director of the League of California Cities Craig Labadie - City Morney for Hercules and Mill Volley; President, Bay Area City Attorneys Association; McDonough, Holland & Allen LUNCHEON AND KEYNOTE PRESENTATION LOOKING BACK: LOOKING FORWARD Angelo Siracusa - President of the Bay Area Council (retired) ADJOURN -0 -h ~ 0 ..., 0 r r z~ -0 (1) -- m o C )> < c ~ :J :J 0 (1) 3 -. - 0" ("') 0 en :J 0 CD -. < - -+, ""'-0 -- CO () I'\) Q) CD r-+ m o - ..., -- - ~ 0 ::;. 0 -. ~ -+, 0 ~ ~-hCD :::J O>~~ :J -. m ("') -- 0 -. t\.) r-+ -. Q) :::T" 1"'"+ -. - (1) (J) en '" ;;--- -- CO -- -- ~.... ~ () Q) - Cf ., :::s or () ;:+: -i :::r --s CD CD en CD ('") ,...... -- o ::::J en ~~c --s --s G) o 0 CD "'0 "'0 ::::J CD CD CD ::4. ::4. --s ~ '< ~ :::0 )> -i CD en Q) - en >< -. 9t CD CD CD en en c... en 11 3 CD CD CD ::::J en en -i :::r CD ;0 cC- :::rlJ ,...... --s ,......0 0"'0 <0 o SQ. ,...... ,...... CD o' o ::::J :::J N -i~ Q) CO >< .. CD en )> ('") 1""+ w r CD ~ CD o --I-i o m - -. ~ -s ~ -. m o . ~. )> ::J""O (')""0 CD ~ c.-.CD Q) en ::J 0 ~Q) ~ ::J ~'< CO::J CO CD O1::E o ..., . -. ...... -. . G) () () CD ::r 0 ::J Q) :J CD ;:::I.. C/) ..., r-+ Q) CD ;:::;: - .., S. --I () -. Q) a:: g >< CD Q) I C/) == v ~ ~ s: :E ""U~. ~ .., 0 -I-li 0 ..., CD "'0 ;:::+ -. () 0 '< ::J r-+ (') CD ~. < ..., a. ~ 0 CD 0___ Q) :J CD en Q) CD ~ 0. . CD (f) !!!!!!!!---- --- -.. ... ; r-to Q) >< . en ""C CD (') -. Q) - -; Q) >< I V tv '-.... W < o --- CD .-.... CD >< -. en r-to -. ::J co - Q) ::E '-" I (~) CD ::J CD -.... Q) -I Q) >< II s: Q) o -.... . -. . I '< < o ,..... CD ... r- CD ~ c CD o -+. () Q) - :::::;; o ..., :J -. Q) () -. r-+ CD en ---- ---- ..... 0.... ~ . . (]J~ c c ., (f) o..r-+ CD (f) ::J CD o -0 -f\ m "'0 ., ., m o .-+ o CD -f\ 0 o C ::J .-+ .-+ :J CD m en en CD en en -. ::J CO m CO CD ::J () '< - CO CD :J CD ., Q) - 0- CD :J CD -f\ -. r-+ ~ ~ . r -. -0 ~. m r-+- ., CD ~c.. () C r-+- - 0 m ., . < Z ~o ai -; en ::: ;::(0 CD :J CD ., m ~ ::J CD 0.. :J 0.. -. :::r en m ~ :J :J () () CD ........ 3 0- CD CD ::J ::J r-+ CD -+- -. ........ ........ o o -f\ -0 ., o -0 CD ;:J. '< , CD m - "'0 , o "'0 CD ;:::l. '< . ~ - C/) -0 CD () -. ro - OJ CD :::J CD ...., -. r-+- en ~ ~ "1J ...... o -0 ZCD ~~ Q)> - ::J en CJ en CD CD w en en en ~3 CD ::J ,..-too. en r- co Q) c co o '" -t, () Q) - cf -, :::l m. () ;:::;.: CO. C/) -- .1;;; ..;;- ~,....= ~ . .)>s: ~~~~ID ::J en ~ CD == < CD O. (J) !- o ~ ~. (J) ::J ro3~3rn en CD < CD ID O::JO::J = r-t- r-t- ~ 0 g <CD (J)~ ::J ro. ~ ~ c . Q o CD . ::J 16 ~ ;:;.: <0. ::r ::r CD ~ ., CD 0.. rr '< -0 --, o z"'O CD CD ~ .~ 0'< ::)> :J en Q en CD CD Q) (J) ~ en 0.3 CD ::J ,....... en . z CD ~ o ..., - en -. 0.. CD ::J () ..., CD ID (J) CD 0.. -- .. .. .. ~, ~ . . . . G) -a ., 0 --I 0(1) 0 ~ CD 0 0 ::r -. ~ < 0 CD ~w CD CD c ':<~ -. - '< CD ~CD ., -0 < 0.. :J CD 0 -a 00 3 Z CD o..:J w '< . 0 CD CD - ;:4.. r '< )> c :J CD ::J r-+ ~ 0) 0- Z ~ '< CD 0 '< )> c CD (1)tQ 0 CD X s: ..., )> o CD 0 CD -+. CD ::r :J - en 0 :3 '"' o Q. ::J 0) -0 oc::::: 0 CD ('") en - ~ -. 0 - ..., 0' CD (J) Cf) CD 0.. """to ~ CD ..., CD )> ::l -. (1) Q) en -. -+a 0). -a Cf) en en 0 :J CD Cf) -. 0 0 CD CD 3 r-t- -. -. Cf) Cl. (t) 0- W en CD - Cf) ---- :J 0 CD CD .... .... CD -. 0- .... -+a (J) ::J -. ~ ..... ~ ., -. r-+ 0 ~ en (J) - 0. * o ~ ~ . ~ )> ~. -0 ~ -0 . ct -, Q) 0 Cb < '. tu - o --fot tu ~ r" m~ -.l ....... CCo CD Co O~ -h\J ()~ ~~ -h_ 0"",, .., :J....... -.... W....... ()Co -.Co ~Q:). CD .\J en ------ ...... ..... ..... Q . ~ tu '--. o -, -. r-+ '< tu "'0 -0 -, = 0 r-+ < 0- :J tu 0 o - C/) 0 ::J CD --fot Q. tu < CD C/) g. Q. C/) CD -. CD -, ::J C/) C/) Q. C/) CD CD ~ Q. CD Q. ::J CD C/) C/) . m C/) >< CD (') :E C CD en 1 _. C/) < ~ ~ :E '< W --fot r-+ o CD cr -, ~l 1 . m >< () - C C/) -. < CD - '< Q..C/) 1 -. W Q.. -. CD :J :E w tu co _ CD ^ ~ C/) ~ ~ C/) () ~ r-+CD o CD 1 r-+ () C/) o ~ :J r-+ 1 o - ~lJ ~., S.O <q~ ~CD ~~ ~'< ~)> wCJ) ~CJ) ~ CD --CJ) ~CJ) ~3 '< CD ~:J (I) ~ ~ CJ) r- eo ~ c eo o ---h Co ~ r- == CD ---h CO o _. 3 C/) -. - OJ Q) """'t- o -. -. " !::!': CD m :b. ------ ....... ...... .....J ...... Q) ~IIII= '[ ~ I - - 11 cnctro38CD "OCD-CO_CD ~en~w-en " ~ ,^ CO -+\ -. () CO VI n. 0 ::::::!'!.,...'""c -.J ~ -. I () W ....., CD Q <:: ~ ..., CO - -J <: - Q CO en ,^ ~ '< CD' 0.. VI ..----.- CO 0.. CD CD ><~G)m,<"" CO 0 Q) S' o' en 3 - en ;::+ CD CD ~ ~ Q) o' -0 ~CD CO r"\ ::J ::J ..., :....Loa.. 0"" ~o..co8,o-w - CD - n\ W :J <co~o-o.. 9?. ~ "0 "<" ..., O ..,..., CD -. 0 3 -+\ go"'OCDc ..., CD CD CD en enco::1.r-+CD W en '< s: ..., W CD CD ::J a.. lJ ., o -0 CD ~ '< ;U CD Q.) r-+ CD 0.. T1 CD CD (J) ... r CD ID ~ CD o -+, () ID 0' """"'I :::J -. ID () r-t- CD (J) ------ ...... ...... ...... Q . 03 -. ""U ~ -0 a CD 0 () 1 en CD en CD en ::y 0.. ~. -. ::s -o~ ~ (Q ::: 0 -. 1 ::J (") C -. en 0.. CD CD 1 ::J --t, ~CD o CD """'en -0 ::s ., '0 0 -0"-+ CD ;:l.. ~ . . mo - CD CD < $1 CD 1 - -. 0 () -0 ~ CD o 1 -S - 3 -0 Q) () ..-+ (.Q Q) en en ~ CD' ~. CD () en CD --t, CD CD en -0 ., o -0 Q) CD CD~ Z;o Oco --fQ) ......... CO 0- Il CD CO C/) . . - <:> r- CD m c CD o -+. () m - -. 0' -, ::J -. m () ..-+ CD en 0';-- -- --. II.. ,.- .... ~ . ."'0)> . ~~:g s: () CD -, Q) CD -, 0 ~. "'0 en < 0 r+ -, o. 0 Q) ;:+ ::J -, - '< ~I\.)o--a (f) ---- '< -, CD c..v 3 8- ~ < . CD ~ 0 .00. ~ r-+ 0 ::J :: CD -, -. ~ -. x CD ~~ rn -, r-+ < _. Qo ::r 0 r-+ .,.,CDr-+ ;v CD CD CD ~-o en CD -t\ CD (") r-+ r-+ ::r ~ Q CD - 00 CD r-+ CD-t\ $1 CD 0.. CD ::J . z (1) :E z o r-+ -. (") -. ::J (Q "1J -, o (") CD 0.. C -, CD en -0 ..., o -0 ZCD ~~ o ::.;0 CD 0) r-I- CD 0... Tl CD CD en :::J .() .., CD Q) (j) CD Cl. ., ~ -- ....,~~ ... ,"' :tr ::.. 1" ----..;.. / -- ~ MARIN COUNTY HAZARDOUS & SOLID WASTE JOINT POWERS AUTHORITY 71e~. #/2 BOARD OF DIRECTORS MEETING Monday, November 25,1996 Belvedere City Hall City Council Chambers 450 San Rafael Avenue AGENDA lR1~~~DW~~ NOV 2 1 1996 TOWN MANAGER'S OFFICE TOWN OF TIBURON 9:30 - 11:00 AM 1. Call to Order. 2. Approval of September 9, 1996, Minutes. 3. Household Hazardous Waste Programs Update. A. San Rafael. B. Southern Marin Cities. C. Novato. 4. Executive Committee Report. A. Minutes from November 13, 1996 B. Minutes from October 23, 1996 5. Staff Information Report. A. Countywide Summary Plan (CSP) Schedule. B. Local Task Force Positions Appointments. C. Fiscal Year 1995-96 Fee Collection. D. Used Tire Grant Update. E. City of Nova to's Monitoring Data Request. 6. Open Time. A. JP A Members. B. Public. 7. Adjourn. ~ ri --- ..... .... ...2!.!' ~ OJ American sign language interpreters and assistive listening devices may be requested by calling (415) 499-6172 (TOOl or (415) 499-6647)lvoice) at 108st 72 hours in advance. Copies of documents are available in accessible formats upon request. Contact the Marin County Department of Public Works at 499-6647 for more information 1 MARIN COUNTY HAZARDOUS & SOLID WASTE JOINT POWERS AUTHORITY ~ J\ '- BOARD OF DIRECTORS MEETING Monday Septcmber 9,1996 Bclvedcre City Hall City Council Chambcrs 450 San Rafael Avenue MINUTES DIRECTORS PRESENT Ann Otter, Belvedere Jim Robinson. Corte Madera Phil Gorny, Fairlax Jean Bonander, Larkspur (Chair) Doug Dawson. Mill Valley Pat Eklund, Novato Rod Wood, Novato (Alternate) Beth Pollard, San Anselmo Rod Gould, San Rafael Brock Amer, Sausalito Richard Stranz1. Tiburon (Representative) MEMBERS ABSENT Rabi Elias, Ross Andrew Thompson. Tiburon Marty Nichols, Marin County (Vice Chair) STAFF PRESENT Farhad Mansourian JeII Rawles Barbara Thunen Michael Frost 1. Call to Order. The meeting came to order at 9:36 AM 2. Approve Minutes of AUlrust 12. 1996 The minutes of the August 12, 1996 JPABoard meeting were unanimously adopted with the following amendments: item 5b to be amended to include that Pat Eklund voiced concerns that there are problems in 1995 self-haul data from Redwood Landfil1 and that the County contract includes working with Redwood Landfill on clearing up future data problems, item 5b last sentence stating "The Motion directing the County staff" will be changed to 'The Motion directed the County staff', clarification that item 6b adoption of '96-' 97 operating budget rcfers to adoption of the operating contract and budget but not the fce assessment resolution, item 7.2 second sentence "The answer two both" changed to 'The answer to both", and clarification that the $22,000 and $31,000 costs specified in item 7.2 are for potential HHW sateltite collection sites. 3. a) Board Member Announcements Pat Eklund requested that county sta1Iprepare a 1995-96 fiscal year fee collection report to update the Board at their next meeting. The Board also requested an update on the Local Task Force (L TF) selection process. b) Staff Announcements JelIRawles was introduced to the Board as the county sta1Imanager. Staffupdated the Board on the CIWMB accepting the JP A as Regional Agency and alerted the Board that the CIWMB will request that the Board make a few minor adjustments to the JP A agreement. County sta1I updated the board on L TF members selection process. 4. Public Open Time No comments. 5. Board Business: a) Select Legal Council Staff recommended that the Board select County Council, as the previous JP A did, to represent the Board at a cost of $75/hour. The Board then discussed the funds that have been budgeted for council services. The Board unanimously approved a motion selecting County Council to represent the Board with a request that County Council select an individual to act as council to the Board. b) JPA Insurance Staff discussed with the Board the insurance quote from Woodruff-Sawyer and what the Boards insurance needs are. The Board then requested that sta1I discuss the issue with County Council and bring this item back to the Board at their next meeting, for further discussion. c) Selection of Permanent Meeting Place The Board discussed the potential meeting places and the need to select a central location. The Board then unanimously approved a motion to hold its regular meetings, as lof3 c:\frost~p.\minutcs\min9-09 .doc J needed, on the second Monday of each month from 9:30 - 11 :00 AM in the Belvedere City Council Chambers. 6. Recommendation of Executive Comminee on Section 6.2 of the Revised IFA Agreement: a) ProDosed Household Hazardous Waste Collection Prolmlm to be administered bv the City of San Rafael The Executive Comminee recommended that the Board contract with San Rafael for the collection of household hazardous wastes (HHW). The Board then discussed: what is included in the proposal offered by San Rafael, how the funds will be collected, potential reducing the number ofHHW events from 26 to 12, and the need to include the costs of BOP programs. Pat Eklund stated that at this time the City of Novato is not planning to participate in the HHW collection program in San Rafael and that the City is in the process of setting up their own HHW collection events. San Rafael Fire and Marin Sanitary Service (MSS) staffs presented and discussed HHW collection and BOP program costs and methods of operation with the Board. The county staff stated that in addition to contracting for HHW collection in San Rafael the county is working on setting up HHW satellite collection events in West Marin. The Board unanimously approved a motion having the Executive Committee draft a single agreement. for jurisdictions that are interested, to contract HHW and BOP collection services with the City of San Rafael's HHW collection facility. The agreement would then have to be adopted. by each individual jurisdictions board or counsel. MSS requested that the Board reimburse both the Novato and San Rafael BOPs for cost incurred since July 1, 1996. The Board then requested that the Executive Comminee examine the issue of reimbursement of the BOPs and make its recommendation at the next Board meeting. b) Prooose 1996-'97 Used Oil Block Grant to be assumed by the City of San Rafael The Executive Comminee recommended that the Board transfer the 1996-'97 Used Oil Block Grant of S82,957 to the Marin County Slormwater Pollution Prevention Program (MCSTOPPP) in San Rafael for implementation. Staff indicated that. as in the previous fiscal year, a pottion of the grant could be used to fund costs of providing used oil collection at the BOPs and through Mill Valley Refuse's curbside programs with the remaining funds allocated for used oil education. Staff also indicated that IF A does not have staff to implement the grant and that the county does not want to increase staff to implement the grant Pat EkJund expressed concerns about the formula for distribution of funds and requested that the board ask the Executive Comminee examine the distribution of grant funds and report back to the Board at their next meeting. The Board then discussed how to implement the grant and how to avoid duplication of efforts currently be implemented by the County's haulers. The Board then approved a motion, by a vote 9 yes and I (Novato) abstention. transferring the 1996-'97 Used Oil Block Grant to the City of San Rafael's MCSTOPPP to assume the responsibility of implementing the grant. 7. Old IF A asset issues: a) Used Tire Collection Grant Staff recommended returning a SI6,800 grant to the State, orbudgel the 25% matching funds. The current IF A is not staffed to handle the project. The Board then discussed potential options, such as having Novato Disposal or Marin Sanitary Services implement the grant. Staff indicated that it had been in contact with both of the haulers and that they had voiced some interest in the grant. on a preliminary basis. The Board unanimously recommended that the Executive Comminee and staff examine the possibility of Nova to Disposal and/or Marin Sanitary Service implementing the grant and make a recommendation to the Board at the Board's next meeting. b) Used Oil 1995-96 Grant Public Information Oil Funnels in stock Staff requested the Board's authorization to distribute 1500 used oil funnels and literature that are left over asset of the previous IF A. Staff stated that distributing the funnels and literature would require approximately two days of staff time. The Board agreed that the funnels and literature should be distributed and told staff to use their best judgment in the distributing the information. 8. AdoDtion of Resolution to Establish !ntelmlted Waste Manae:ement Fees The Executive Comminee recommended setting the program fees at S4/ton and that the fees would be collected through the haulers. The Board then discussed the necessity to collect fees directly from non-franchised haulers who collect over substancial amounts of waste. The Board expressed concern these haulers may avoid Marin County IF A fees by disposing of their waste material in out -of -County landfills. The Board then requested staff to discuss the possibility of collecting fees from these haulers with County Council and bring the issue back to the Board. The Board then discussed fees being different between jurisdictions participating in 6.2 programs and jurisdictions (Novato) only participating in core 6.1 programs. The Board unanimously adopted resolution 96-1 with the following amendments: (1) since Novato is not participating in the HHW and BOP programs Novato Disposal's portion the fees to be collected was reduced from S133,08810 S49,908 and (2) The City of Novato, in conjunction with Novato Disposal, will offer its own HHW collection. 20f3 c:\1rosl\jpa\minute$\min9..Q9.doc .~ 9. Aooroval of 1995 Annual Disoosal and Diversion Monitoring Reoort Staff stated that no comments had been received and they were ready to submit the repon to the State. Pat Eklund stated that she had some comments and would contact staff later in the day to go over them. The Board Chair Slated that those members who have questions and comments provide to staff in writing as soon as possible as it is a time sensitive issue. Staff was directed to submit the report to the State to meet the November I deadline and to include appropriate comments, if received. 10. Select Next Meeting Date: a) The Board selected Monday October 28, 1996, 9:30 -11:00 AM, in the Belvedere City Council Chambers b) The next Executive Committee meeting win be held on Wednesday September 25, 1996 at 8:00 AM, in the Marin County Department of Public Works conference Room number 304. Future Executive Committee meetings will be held on the 4th Wednesday of each month at 8:00 AM in Public Works Conference Room 304 Civic Center Administration. The Board then requested, at Novato's request, that staff and the Executive Committee work on proportioning of the carry over revenue from the previous year, by hauler. 11. Meeting Adiourned 30f3 c:\frost\jpa\minutcllmin9..o9.doc MARIN COUNTY HAZARDOUS & SOLID WASTE JOINT POWERS AUTHORITY .~ \. L\ A . .--~. Executive Committee Wednesday, November 13, 1996 Department of Public Works, Room 401 Marin County Civic Center MINUTES MEMBERS PRESENT Jean Bonander, Larkspur (Chair) Marty Nichols, Marin County (Vice Chair) Barbara Heller, San Rafael Bob Kleinert, Tiburon Rod Wood, Novato STAFF PRESENT Jeff Rawles Michael Frost Barbara Thunen MEMBERS ABSENT None OTHERS PRESENT Robert Marcucci, San Rafael Fire Larry Glazier, Homestead Valley San. Dist. 1. Call to Order The Executive Committee meeting came to order at 8: lOAM. The Executive Committee then approved the minutes from their October 23, 1996 meeting. 2. Countywide Household Hazardous Waste Collection Contract with San RafaeL Excludine The City of Nova to Staff updated the Executive Committee on the Household Hazardous Waste (HHW) Contract with The City of San Rafael and discussed County Counsel's HHW Agreement memo with the Executive Committee. The Executive Committee then requested staff to draft an attaclunent to the HHW Agreement with The City of San Rafael apportioning the liability of waste, for all participating jurisdictions, on tonnage which is currently done with costs and contributions. The Committee then requested that staff send copies of the County Counsel memo, HHW Contract with drafted liability responsibility attaclunent, and minutes of these proceedings to all the City and Town Managers and members of the Executive Committee. The Committee then requested that a HHW Programs Update be added JP A Board Agenda as a regular agenda item. 3. Novato Disoosal's Prooosal For Used Tire Amnesty Grant Staff updated the Executive Committee on Novato Disposal's proposal to perform the used tire "Amnesty" grant. The Executive Committee then recommended that staff include a requirement that Novato Disposal accept responsibility for any tires that are illegally dumped at the and in the areas around the proposed used tire drop-off locations. The Executive Committee then unanimously approved a motion to: (1) Approve the Program, (2) Authorize the drafting of a contract between the JP A and Novato Disposal, (3) Authorization for the JP A Board Chair to sign the contract, (4) Authorization to move up to $6,000.00 in matching funds out ofJPA contingency funds. The Executive Committee then requested that staff add a Used Tire Grant Update to the November 25, meeting of the JP A, as an information item. 4. Xmas Tree Recvcling Prooosal The Executive Committee discussed the Xmas tree recycling proposal with Staff and then amended the proposal to limit the West Marin tree chipping to one day instead of the proposed two days. The Executive Committee then unanimously approved County Staff's proposal, as amended, and lof2 authorized moving $1,900.00 from JPA contingency funds to pay for the program. 5. Local Task Force Uodate Staff updated the Executive Committee on the status of appointments for the Local Task Force (L IF) positions. The Executive Committee then requested that staff update the JP A Board, on the status ofLTF appointments, at their November 25lh Board meeting and place appointing of the LIF's positions on the JP A Board's January II agenda. The Executive Committee then requested that staff revised the Countywide Summary Plan's schedule to reflect the delay in the formation of the LIF. 6. Fee Collection Update Staff updated the Executive Committee on the status of fee collection for FY 95-96. Staff indicated that they had met with Bay Cities Refuse and that Bay Cities Refuse had paid half the money owed to the JP A. Staff then indicated that they will continue working to collect 'the remaining money owed by Bay Cities Refuse and West Marin Landfill. 7. Open Time Staffinformed the Executive Committee that the City of Nova to has requested copies of the following: Marin Sanitary Service's quarterly selfhaul data, Redwpod Landfill's quarterly reports, and for County staff to prepare quarterly monitoring reports for the City of Nova to. The Executive Committee stated that from a policy standpoint, any jurisdiction that requests information above and beyond what is generated for the JP A shall be billed for reproduction costs and for staff time. The Executive Committee then requested that staffinc1ude Novato's request in their staff report to the JPABoard at the November 25lh meeting. 8. Set Next JP A Executive Committee Meetin~ and Consider Rescheduling Start Time The next Executive Committee meeting will be January 15, 1997 from 8:30 to 9:30 AM. The next JPABoard meeting will be held on November 25, 1996 from 9:30 to 11 :00 AM. There will not be any JP A or Executive Committee meeting held in the month of December. 20f2 @ MARIN COUNTY HAZARDOUS & SOLID WASTE JOINT POWERS AUTHORITY Exccutive Committee Wcdncsday, October 23, 1996 Department of Public Works, Room 304 Marin County Civic Center MINUTES MEMBERS PRESENT lean Bonander, Larkspur (Chair) Marty Nichols, Marin County (Vice Chair) Rod Gould, San Rafael Bob Klemert, Tiburon STAFF PRESENT Jeff Rawles Michael Frost Barbara Thunen MEMBERS ABSENT Pat Eklund, Novato OTHERS PRESENT Forest Craig, San Rafael Fire Roben Marcucci, San Rafael Fire Larry Glazier, Homestead Valley San. Dist. 1. Call to Order The meeting carne to order at 8:00 AM. The Executive Committee moved to add urgency item of Xmas Tree Recycling as item number eight to the agenda. The Executive Committee then approved the minutes from their September 25, 1996 meeting. 2. JP A Insurance Staff updated the Executive Committee on acquiring JP A insurance and the quoted insurance premiums using deductibles ofSI,OOO, S5,OOO, and SIO,OOO. The Executive Committee then approved a motion to acquire insurance from Woodruff-Sawcryer & Co., with a SI,OOO deductible. 3. Draft Letter to California Intelmlted Waste Management Board (CIWMB\ Regarding Regional Status Staff Slated that the draft letter was to address a number of concerns with the JPA's regional agreement that the CIWMB had discussed staff in their 10/2/96. The Executive Committee then discusscd item number 3 of the letter, method to asses penalties and fines, with staff. The Executive Committee then approvcd a motion authorizing staff to send the letter to the CIWMB. 4. Countvwide Summary Plan (CSP\ Schedule Staff explained the purpose of the CSP and requested the Executive Committee to comment and/or approve the draft CSP adoption schedule. The Executive Committee then asked staff to discuss, with the Environmental Coordinator, having the JP A adopt the environmental review portion of the CSP instead of the County Board of Supervisors. Staff then pointed out the need to have formed the Local Task Force formed, by January 1997, to stay of schedule for adoption of the CSP. The Committee then requested that the schedule be circulated as an information item in the next JP A Board packet. 5. Local Task Force Update Staff updated the Executive Committee on the member appointees that have been made and the need for the County, Novato, Southern Marin Cities, Ross Valley Cities, Special Districts, and environmental organization to make their appointments, as soon as possible. The Executive Committee then asked its members to make their appointments by the November meeting of the JP A. The Executive then requested staff to send letters to those who have not made their appointments. 6. JPA Budget Update Staff updated the Executive Committee on the current year's budget and discussed with the Executive Committee the carryover balance from the previous fiscal year's budget. The Executive Comminee then authorized the carryover balance to be deposited in a reserve Rent and Contract accounts and approved increasing the Contract account, for the HHW and BOP Programs, to reflect the increased tipping fees approved by the JP A. lof2 c:\fros:L~pa~xcomlminutes\l 0-23.doc 7. Household Hazardous Waste and BOP Uodate Staff Slated that County Counsel and the City of San Rafael's Counsel need to work out a few items on the contract for services and that adoption of the resolution. to contract HHW services from San Rafael, is on schedule. The Executive Committee then asked staff to send a letter reminding the town managers to adopt the resolution to contract for HHW and BOP services with San Rafael. 8. Xmas Tree Recvcline: The Executive Committee discussed having staff submit a proposal to run a Xmas Tree Recycling Program. The Executive Committee then request staff to submit a proposal to act as a central informational source for Xmas tree recycling. 9. Set Next JPA Executive Committee Meetine: The Executive Committee agreed to cancel the October 28, 1996 meeting of the JPA, due to lack: of business, and to schedule the JPA's next meeting for November 25, 1996, from 9:30 - 11:30 AM. The Executive Committee then requested that staff send all Board members a letter informing them of the canceled October 28 meeting. The next Executive Committee meeting will be held on November 13, 1996, from 8:00 - 9:00 AM. 20f2 c:lliootljpalexcomlmin....\tO-23.doc \ ~ COUNTY ADMINISTRATOR'S OFFICE INTER-OFFICE MEMO To: Waste Management Board of Directors From: Barbara A. Th~ Re: AB 939 Task Force Update Date: November 25, 1996 The following nominations have been received for membership on the AB 939 Task Force: Requirement Applicants Public Members (5) County San Rafael Novato Southern Marin Cities Ross Valley Cities Gloria Duncan Terry Cosgrove, DVM None Received Kim Huff, Sausalito None Received Haulers (2) Patty Garbarino, Marin Sanitary Richard Johnson, Novato Disposal Greg Christie, Bay Cities Refuse Rick Powell, Mill Valley Refuse Special Districts (2) Loretta Figueroa, Almonte Sanitary Jack Walker, Tamalpais CSD Environmental Organization (1) None Received