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Home My WebLink AboutTC Digest 2007-12-07 G)'" Tiburon 1. Town Calendar - December 2007 2. Notice of Reorganization - Tiburon Town Council 3. Town Roster - Council Reorganization - 12/6/07 4. Email from Harvey Rogers - Blackie's Native Garden - 2007 Recap 5. Letter from Rolf Eiselin - Belvedere/Tiburon Library Expansion 6. Public Courtesy Notice - Cypress Hollow Lighting & Landscape Assessment Agendas & Minutes 7. Minutes - Belvedere/Tiburon Library Agency -: 9/17/07 8. Minutes - Belvedere/Tiburon Library Agency - 10/15/07 9. Minutes - Design Review Board - 11/15/07 10. Agenda - Sanitary District No.5 -12/3/07 11. Action Minutes - Design Review Board -12/6/07 12. Agenda - Planning Commission - 12/12/07 Regional a) Invitation - Marin Conservation League 2007 Holiday Party - 12/14/07 * b) Letter - Wells Fargo - Community Support Activities for 2007 - Recap * c) Invitation - Call for Nominations - Buck Award 2008 * d) Holiday Greetings - Tiburon Fire Protection District * Agendas & Minutes e) Agenda - Marin Board of Supervisors -12/4/07 f) Agenda - Marin Board of Supervisors - 12/11/07 g) Agenda - Marin Board of Supervisors - Special Meeting - 12/13/07 * Council Only ~ ...(J ~ ~ q ats en bO C .- ~ G.I G.I :E r-... o o M en G.I .- ..... .- > .- ..... U < co ~ N 0- DIG N N E. ~ Q IllC: ::) = ~ ..... :!: ;:::; co N e::l ~ ~ c:l .... ~ ~ ..c:: I- ~ Q ,~~ ..c:: ~ ~ ~ ii: ~' V ~ ~ ~ ,~~ c c LI. => 0 i:::j -~ --' .... ~~ -=> ~ ~~ ~~ - Ii. ~ ~ ;::~ ~~.a o rol l ~ ~ ~ ~ = .... ~ :::: 0>00 ~~ ~~~ .E: ::g ~ "-~ -0 ~ 0 ..... N N C> C> ~ " 0 0 Q <:0::: <:0::: In cc cc ~ IllC: 0 0 ::) co co ~ ::c ~ ~ i:::j to- - ~ - u:i ~ <:0::: <:0::: ~ :z: :z: ~ ~ c...: ~ 6 ~ ~~ ~ 0 c...: Lon !::! !!:: -0 N ~ ]l ~ C> ~ ~ " C> Q ..0 rol In c...: :z: ]l ..... w ~ 0 ~ ~ ~ ~ c Z " cc 0 0 Q i: rol Q.. c ~ . t:i w --' :E ..... >- ] i:::j 'E ~ u cc 0 0 !S :z: ..... .~ - = ~ =:; ~ ..... 0 0 ~ ..... ~ 0 = ~ :z: :z: ..... :z: c...: ~ .~ ~ :z: ~ ~ ~ C> 0 ~ 0 0 C> ~ rol l- I- I- co 0:: ~ = !:2 Lon N c ~ 0 "ei Q ~ 'E In !S w ~ ::) ..... to- i:::j € - cc ~ ~ ~~ ~ oE ~ ~ .... rol = ..... ;;; ,., 2 !::: ~ N ~ Q ~ ~ z 0 ~ ...... ~ :E i:::j - i:::j ...... - ..... - ~ "'= ~ ~ ~ >- ~ ~ ~ :z: ~ 0 N 0- ~ ,., ,., N ~ Q Z ::) ~ IJ Sr c o J.. ::s .a .- .... .... o c ~ o .... Town of Tiburon, 1505 Tiburon Boulevard, Tiburon, CA 94920 - contact 435-7377 , NOTICE OF REORGANIZATION TIBURONTOWNCOUNca At the December 5, 2007 regular meeting, the two appointed members of the Town Council Jeff Slavitz (incumbent) and Richard Collins were sworn In. The Tiburon Town Council then reorganized as follows: MAYOR JEFF SLA VITZ VICE MAYOR ALICE FREDERICKS COUNCILMEMBER MILES BERGER COUNCILMEMBER RICHARD COLLINS COUNCILMEMBER TOM GRAM The Tiburon Town Council holds regular meetings on the first and third Wednesday of every month, beginning at 7:30 p.m., in the Town Council Chambers located at 1505 Tiburon Boulevard, Tiburon, CA. IJ (;) .1 'I Sl! Z LI?~ Diane Crane Iacopi, CMC Town Clerk December 6, 2007 December 6, 2007 TOWN OF TIBURON TOWN HALL OFFICES: 1505 Tiburon Blvd., Tiburon, CA 94920 COUNCIL CHAMBERS: 1505 Tiburon Blvd. Town Web site: www.ci.tiburon.ca.us Telephone No: 435-7373 - Fax No: 435-2438 -- Building Department: 435-7380 --Planning & Design Review: 435-7390 --Public Works: 435-7399; Town Engineer: 435-7388 --Police Department: 789-280 I (Non-emergency 8am-4pm) --Jt. Recreation Department: 435-4355 3. /)IG~ ,8,. TERM HOME BUSINESS TOWN COUNCIL HOME ADDRESS EXPIRES PHONE PHONE/FAX (Is! & 3rd Wednesday Each Month -7:30 P.M.) Jeff Slavitz, Mayor 45 Upper North Terrace 11/11 389-9244 310-2410 (cell) e-mail = islavitz@comcast.net 388-3003 (Tel/Fax) Alice Fredericks, Vice Mayor Mail to P.O. Box 432 11/09 789-5166 ----------- e-mail =askalicenow@usa.net Miles Berger 14 Raccoon Lane 11/09 435-2337 435-4663 e-mail = miles@mb-aia. com (home office) Tom Gram, Mayor 8 Venado Drive 11/09 435-9328 (510) 654-7500 e-mail = tomf!ram@vacbell. net (510) 547-7068 (FAX) Richard (Dick) Collins 660 Tiburon Boulevard 11/11 789-5205 789-5206 (FAX) e-mail = RBC1@aol.com (650) 745-3887 (FAX) 618-6060/ 618-6065 (FAX) 250-8131 (cell) --------------- PLANNING COMMISSION - (2nd & 4th Wednesday Each Month - 7:30 P,M,) Al Aguirre, Chair 60 Mt. Tiburon Road 2/10 Emmett O'Donnell, Vice Chair 1885 Mountain View Drive 2/11 John Kunzweiler 16 Norman Way 2/09 Jim Fraser, Chair 1786 Vistazo West 2/10 (Mail to 98 Main Street, Suite 552) Vacant [Dick Collins] 2/08 435-4974 435-1885 789-9580 435-5865 DESIGN REVIEW BOARD - (1st & 3rd Thursday Each Month -7:00 P.M,) Frank Doyle, Chair 85 Round Hill Road 2/09 435-5309 Cathy Frymier, Vice Chair Bill Teiser Frank Glassner 9 Linda Vista Avenue P.O. Box 1132 11 Turtle Rock Court 789-5330 435-4802 789-2414 2/08 2/08 2/11 John Corcoran 5 Janet Way, No. 20 2/11 PARKS & OPEN SPACE COMMISSION - (2nd Tues. every other Month - 6:00 P.M.) Christopher Wand, Chair 5 Burrell Court 2/1 0 Margo Zender, Vice Chair 652 Hilary Drive 2/08 Helen Lindqvist 3 Cazadero Lane 2/10 Michael McMullen 2105 Mar East 2/09 (Send mail to P.O. Box 1045) Mindy Canter 167 Blackfield Drive 2/11 383-1928 435-1496 789-0703 435-6068 388-8059 435-5514 925-427 -2518 789-9582 924-3278 435-3902(FAX) 793-5188/ 435-3256 (FAX) 435-2850 (FAX) 789-0701 TERM HOME BUSINESS EXPIRES PHONE PHONE/FAX HERITAGE & ARTS COMMISSION - (4th Tues. Each Month - 7:00 P.M,) Peggy Bremer, Chair 120 Taylor Road 2/10 435-4487 435-0882 Patricia Navone, Vice Chair 2200 Paradise Drive 2/08 435-2725 ------------ [Vacant] (Chris Morrison) 2/09 ------------ ------------ Ida Mae Berg 1915 Mar West 2/10 435-3238 ------------ David Gotz 4643 Paradise Drive 2/10 435-1717 ------------ Elizabeth Schmidt 32 Sutter Court 2/11 435-0487 435-0487 Marlene Rice 114 A venida Miraflores 2/11 435-2665 435-3374 (FAX) Victoria Arnett, Commissioner Emeritus BEL VEDERE/TIBURON JOINT RECREATION COMMITTEE (3rd Monday in January, March, May, July, Sept. & November - 7:30 P.M. - Tiburon Town Hall) Jerry Riessen, Chair Priscilla Tripp Tara Sullivan Jennifer Muller, Vice Chair Denise Bauer Robert McCaskill RUSD - Merrill Boyce Council Representatives Tom Gram - Tiburon Barbara Morrison - Belvedere 616 Ridge Road 104 Howard Drive 345 Ridge Road 15 Crest Road, Belvedere 300 Bella Vista, Belvedere 9 Crest Road, Belvedere 53 Eastview Ave., Tiburon 2/28/11 2/28/11 2/28/08 5/31/08 5/31/08 5/31/11 5/31/11 435-9934 435-2870 789-0899 435-2413 435-4174 435-3695 435-2424 BEL VEDERE/TIBURON LIBRARY AGENCY - BOARD OF TRUSTEES (Meets 1st Monday or As-Needed - 1501 Tiburon Blvd.) Tiburon Appointments Mary Falk, Chair 19 Tanfield Road 6/08 435-0098 e-mail =falktibrn@aol.com Beverlee Johnson, Vice Chair 182 Stewart Drive 6/10 435-2620 e-mail =Beverleejohnson@comcast.net Lois Epstein 19 Noche Vista 6/09 435-1919 e-mail =loisep@pacbell.net RUSD Appointment Heather Lobdell 4765 Paradise Drive 6/08 435-4788 Belvedere Aopointments Ann Otter 20 Peninsula Road 6/10 435-0563 e-mail =fourotters@aol.com Steger Johnson 89 Bayview 6/08 435-5310 e-mail =sjohnson@jcjj.net William Kuhns P.O. Box 1007 6/09 435-0073 wghuhns@pacbell.net Ex Officio Tom Perot, Treasurer 14 Windward Road, Bel. N/A 435-0526 e-mail =tomperot@worldnet.att.net Carol Kurland, President 350 Beach Road, Bel. N/ A 435-7735 carol@mikanet.com Bel- Tib Library Foundation Deborah Mazzolini, Library Director Mary Vella, Board Secretary and Admin. Asst. to Library Director ? 391-2833 435-3302 789-0828 546-8340 435-5797(FAX) 435-5321 (FAX) 435-5216 (FAX) 435-4788 (FAX) 435-0563 (FAX) 431-2266(FAX) 435-2113 (FAX) 435-0526 (FAX) 435-7088 (FAX) TIBURON PENINSULA JOINT DISASTER ADVISORY COUNCIL (2nd Monday Quarterly - 5:00 P.M. - Location varies) Apvointed Members - Belvedere & Tiburon Dr. Tom Cromwell, Chair 59 Peninsula Road, Belvedere Chuck Auerbach 82 Lagoon Road, Belvedere Al Haussener 456 Belvedere Avenue, Belvedere Ellen Rony 21 Juno Road, Tiburon J ames Sherman 126 Trinidad, Tiburon Alice Fredericks P.O. Box 432, Tiburon Ex Officio TFD Chief Rich Pearce So. Marin FD Chief Walsh Tiburon Police Chief Cronin Belvedere Police Chief Campbell Tiburon Town Manager Curran Belvedere City Manager Roderick RUSD Merle Chisholm DISCO rep. Reva Saper Georgia Kirchmaier, Chamber Non-Votin$! Chris Morrison, Chamber P.O. Box 844 Mary Vella, Library 1501 Tiburon Blvd. Laurie Nilsen, TPD, Belvedere/Tiburon Disaster Coordinator 435-2069 435-4746 789-0730 435-1401 435-6405 789-5166 1679 Tiburon Blvd., Tiburon 308 Reed Blvd., Mill Valley 1155 Tiburon Blvd., Tiburon 450 San Rafael Ave., Belvedere 1505 Tiburon Blvd., Tiburon 450 San Rafael Ave., Belvedere 277-A Karen Way, Tiburon 137 "L" Seminary Dr., MV 94941 P.O. Box 563, Tiburon 435-7200 388-8182 789-2807 435-7398 435-7383 435-3838 924-2628 383-7664 435-5633 435-7205(FAX) 388-8181(FAX) 789-2828(FAX) 435-8471 (FAX) 435-2438(FAX) 435-0430(FAX) 924-8678(FAX) 435-1132(FAX) 435-4805(FAX) 789-2650(FAX) TOWN AD HOC/ADVISORY COMMITTEES TERM HOME BUSINESS EXPIRES PHONE PHONE/FAX BICYCLE/PEDESTRIAN ADVISORY COMMITTEE (Meets on As-Needed Basis) [Vacant] (Tyler Phillips) Peter Winkler 104- A Main Street 2/28/07 435-2677 435-9781 Ralph Leighton 578 Virginia Drive 2/28/07 789-1199 789-1177(FAX) Petey Stein 98 Lagoon Road, Bel. 2/28/07 435-2787 435-6115 (FAX) 640-4522 (C) Jim Fraser (Planning Com. rep.) 1786 Vistazo West 2/28/07 435-5865 435-3902(F AX) Jeff Slavitz (Council rep.) 45 Upper No. Terrace 2/28/07 389-9244 388-3003 Laurie Tyler, Staff Liaison 435-0351 789-2660 435-7386 LANES & PATHS COMMITTEE (Appointed 12-6-00) (Meets on As-Needed Basis) Helen Lindqvist, Parks & Open Space Commission Leslie Lynch, Lyford's Cove/Old Tiburon POA Alice Fredericks, Town Council representative Scott Anderson, Staff Liaison :? OTHER COUNCIL APPOINTMENTS Town Treasurer - Bill Osher, 22 Southridge Road East 380-8846 Town Historian - Bran Fanning, 401 Paradise Drive Email =branlyn@comcast.net 789-5526 T own Artist Laureate - [Vacant] Town Representative to Hilarita Board - [Vacant] Marin Commission on Aging - Allan Bortel, 8 Corte Palos Verdes (Term Expires 6-30-08) 435-3988 Mosquito Abatement Board - Col. Roger Smith, 5 Wilkins Court (Term Expires 12-31-10) 435-2065 [See also: List of Town Council Committee Appointments] s:adrninistration/forms/PUBLIC DISTRIBUTION ROSTER.doc 4 765-8366/380-8947 Page 1 of 1 tt. DIGEST Peggy Curran From: Harvey Rogers [harvnan2@sprynet.com] Sent: Friday, November 30,2007 12:24 PM To: Peggy Curran Subject: FROM HARVEY ROGERS November 30. 2007 Peggy Curran & staff Town of Tiburon Hi Peggy RECAP OF 2007 BLACKIE'S NATIVE GARDEN THANK YOU very much for your generous financial support again this year. From January through the first half of September 2007 we had lots of volunteer help as well as paid help in planting weeding pruning installing new plant markers summer wat~ring by hose (to supplement our drip irrigation) etc. In mid September we discovered that our 3 drip irrigation clocks failed and the once a week watering by hose was not sufficient to keep all plants alive. We lost about 150/0 of our plants. We replace the clocks with better ones which should last many years. It took almost 5 weeks to dig out the dead plants. During that time I was busy 3 & 4 days a week buying new replacement plants. By the end of October very few natives are available - most nurseries wait until spring for availability. Then in November we purchased 28 cubic yards of new top soil (needed for better drainage & nutrients) Three days later we had the biggest volunteer turnout ever - eleven volunteers came to plant almost 200 new plants & worked an average of 4 hours each. Then a few days after that we had our irrigation lines reconfigured. To conserve water we are now getting plants that will be wider than earlier plants & require fewer drip heads. Thanks to your help this is the third year in a row we have been able to get new top soil. While most of the new plants look quite small now by the spring we will have a lot more color in the garden. Sincerely, HARVEY ROGERS Captain Blackie's Brigade 1 " 1'1. II') (\(\'7 HOLF EISELiN DIGEST 5. 1868 MOUNTAIN ViEW DRiVE RES. LA COTE 60 i13LTiON. CA 94920-1810 1110 rv10RGES US/\ SUISSE tc!. + 1 415 435 1198 tEd. + 41 21 801 7077 fax + 14154351238 fax + 41218017036 e..mall: ro!feise!in@aol.com RECEIVED NOV 2 9 2007 8002 ZURICH tel. + 41 1 281 0774 TOWN MANAGERS OFFICE TOWN OF TIBURON !-'\RCHITECT SIA DIPL.EPFZ REC31STERED AFiCHITECT, STATE OF ILLINOIS, USA + SWITZERLAND addresses: till 12 Dec.O?: Morges, Switzerland; after 14 Dec.O?: Tiburon, CA, USA Morges, Switzerland, 23 Nov.O? Tiburon Town Council Mr. Tom Gram, Mayor Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 USA re: Belvedere- Tiburon Library expansion plans Dear members of the Town Council: In respon~.e to requests for input, please consider the following: th~.library expansion should be designed to make full use of daylight, ana the existing building retrofitted to the same. . R~ason: to save energy (good for the environment and good for the libraries' finances). The United States is among the world's biggest polluters. To turn this abominable trend, responsible people everywhere try now to make the necessary changes. Realization: design windows and skylights as needed to naturally illuminate all areas for reading, working, storage, etc. Louvers, shades and other devices, with automatic and manual control, can make the necessary adjustments to prevent glare, etc. Good architecture comprises beauty, function and economics. Let's go forward in the right direction! With best regards, sincerely /""") ,. 1 ' ';, t, 0: ). .' /---/, ~ - t _____A:.---, ~ I l --', I Rolf Eiselin, Architect SIA cc: Belvedere City Council, Mr. Jerry Butler, Mayor Belvedere- Tiburon Library, Mrs. Deborah Mazzolini, Director DIGEST Town ofTiburon. 1505 Tiburon Boulevard. Tiburon, CA 94920 · P. 415.435.7373 F. 415.435.2438 · www.ci.tiburon.ca.us TOWN OF TIBURON - PUBLIC NOTICE December 4, 2007 COURTESY NOTICE TO CYPRESS HOLLOW LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT MEMBERS On Tuesday, December 18,2007, the Town of Tiburon's Parks and Open Space Commission will hold a workshop regarding proposed changes in the playground's make up at the West side of the Cypress Hollow Park. The public meeting will be held at 4: 15 in the Town Hall Council Chambers. Department of Public Works. 435-7354 Tom. Gram Ma.yoi . . . :." :".-.',.',:'.-....;.r... . . . ]effstavitz Vice ~yor . . . '4'-e;-. ~.':.-.. . . . MilesBe~ger CoundJmember . . . :. . - .-. -~.. -. . . . AHceFredeticks CouncilIl1ember . . . :-..,-. '.,'.,.'. . . . P.auL Smith CGul1~ilinember Margaret.A. ~urran T6~n1v{a.l1ager Regular Meeting BELVEDERE-TIBURON LIBRARY AGENCY Belvedere-Tiburon Library, Tiburon, California September 17, 2007 DiGESl1. MINUTES Members Present: Members Absent: Staff Present: Guests: Lois Epstein, Mary Falk, Victoria Fong, Bill Kuhns, Steger Johnson and Ann Otter Heather Lobdell Deborah Mazzolini, Anne-Marie Bonfilio and Mary Vella Glenn Isaacson, CMA and Andrew Sohn, EHDD CALL TO ORDER: Chair Mary Falk called the regular session to order at 6:20PM OPEN FORUM: No Comment STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report Chair Falk introduced the guests and thanked them for attending. She also thanked those involved in the architectural selection process for their effort. 2. BTLF Report The BTLF had their first meeting on September 11 th following their summer hiatus. The Campaign Steering Committee has agreed that stakeholders must be the first to show their support of the library. The stakeholders are the members of the BTLF. Mary Falk will report for the BTLA at the next BTLF meeting. TRUSTEE CONSIDERATIONS: (taken out of order) 8. Building Program Planning Update Director Mazzolini introduced Anne-Marie Bonfilio the new Capital Campaign Manager who will be working Tuesday through Thursday developing the program for expansion fundraising. Anne-Marie said she will be meeting weekly with the Campaign Steering Committee. Her impression is that the community appears to be very supportive of the library and the expansion. Glenn Isaacson of Conversion Management Associates (CMA) was introduced. His firm was the construction manager for the original library construction eleven years ago. He submitted a proposal for Project Management/Owner's Representative services for the proposed expansion for a sum not to exceed $200,000. His own time will be provided pro bono. CMA's scope of services will include managing the design, construction and administration stages of the project through completion. The firm is available to make presentations during the fundraising effort. A motion to accept the proposal of CMA, Inc. to provide the project management services described, made by Trustee Otter and seconded by Trustee Epstein, passed unanimously. The firm Esherick Homsey Dodge & Davis (EHDD) was selected as the architect for the expansion and Andrew Sohn was present to explain their proposal for conceptual design services. This work will include the following: establish building parameters; locate the building on the site; establish relationships to site features such as utilities, property lines and the marsh; establish the character of the building; address the integration of new work and existing; address environmental mitigation measures; study parking and traffic flow; and provide visual materials suitable for fundraising. The proposal includes incorporating the Building Program, providing two design alternatives based on alternate site scenarios; meetings (12 - or as often as needed) with staff, city agencies and the public. The estimate for this work is $152,320. In addition, as the design progresses the need for Belvedere Tiburon Library Agency September 17. 2007 Minutes Page 2 additional consultants - cost estimator, various engineers and landscape architect - is anticipated. The total fee proposed including consultants is $197,320. A 3-D model will be provided once the final design is accepted. The goal for completion of the conceptual design stage is February 1, 2008. Future billing rate increases will be limited to 50/0 but do not affect this contract. A motion to accept the proposal by EHDD with a modification to the meeting clause #6, made by Trustee Steger Johnson and seconded by Trustee Kuhns, was unanimously approved. Trustee Beverlee Johnson requested that the term "Library" be changed to read "Client" in the contract. STAFF, BOARD AND COMMITTEE REPORTS: (continued) 3. Library Director's report - Deborah Mazzolini Director Mazzolini informed the BTLA that the Marin County Free Library system has developed a facilities masterplan which they plan to put on a future ballot to raise funds. Their campaign name is the Future of Marin Libraries. This name seems to imply that all libraries in the county will benefit from this initiative. Anne-Marie Bonfilio commented that this could negatively impact the Belvedere- Tiburon Library's ability to fundraise for the expansion since many individuals are not aware that the County system is separate from the municipal, independent and private libraries. It was suggested that Director Mazzolini write a letter to the Marin County Board of Supervisors about our objections to this campaign slogan and ask that the purpose of the campaign effort be clarified. Trustee Steger Johnson recommended that an article be submitted to the Ark Newspaper to explain the situation. A motion to have Director Mazzolini write a letter to the Marin County Board of Supervisors with a copy to the Library Commission and Representative Charles McGlashan voicing the BTLA's concern as to the campaign for the Future of Marin Libraries, made by Trustee Epstein and seconded by Trustee Kuhns, passed. At the Tiburon Planning Commission meeting on September 1 ih, the Commission approved the streamlining process for the library's building expansion. There was one dissenter to the process, Allan Fenster, who submitted a letter from his attorney, albeit too late to be considered at the meeting, claiming the proposed streamlining ordinance to be unconstitutional. The Town of Tiburon had planned to vote on this subject at their meeting on September 19th but will now take the time to study the issue and add it to their agenda on October 3rd. Trustee Otter suggested that the Library investigate the cost and time necessary to take the expansion through the regular process. Even this may not prevent the Fenster's from attempting to stop this project at another level. With the selection of an architect and the Capital Campaign Manager, Director Mazzolini will be spending more time on expansion related activities. She has an assistant, Mary Vella, for administrative duties and has asked Abbot Chambers to be her assistant for library operations. This role will officially begin on October 15t and will include preparing statistical reports for the state. The formation of a Building Committee has been discussed. Its members should include Glenn Isaacson, the architect(s), the Library Director, and at least one BTLA member. Trustee Beverlee Johnson and Trustee Otter expressed interest this committee. Trustee Epstein noted that she would be willing to work on the fund raising activities. Belvedere Tiburon Library Agency September 17, 2007 Minutes Page 3 4. Financial statement for August 2007 In the second month of the fiscal year, the library appears to be over budget by about 20/0; however, the annual MARINneUNBC expense has been paid in full to date, skewing the statistics. Chair Falk questioned the high expense in the building maintenance line item. This is due to the cost of re- paving the parking lot, which will eventually be taken from Building Reserves. Book sales and reference desk income were noted to already be at 350/0. 5. Committee Reports · The Art Committee jury was held last week to decide the exhibitors for the 2008 calendar year. There were nearly 60 submissions and the committee selected 10 to show. · The Program Committee calendar is included in the packet but the summary report from the last Film Series was not yet available. · The Bookmarks will host their annual fundraiser Blackie's Hay Day on Sunday, September 30th from 10:00 to 2:00. CONSENT CALENDAR: 6. Approval of minutes of August 20 and 22, 2007 A motion to approve the minutes made by Trustee Beverlee Johnson and seconded by Trustee Otter, passed. 7. Approval of warrants and in house check registers dated August 2007 A motion to approve the warrants and in-house check register made by Trustee Steger Johnson and seconded by Trustee Kuhns, passed. TRUSTEE CONSIDERATIONS: 9. Art Committee Contract The contract has been revised to describe in more detail the labeling of art work and the process for selling art. Art receptions will be held on Tuesdays. A motion to accept the revised Art Committee contract, made by Trustee Steger Johnson and seconded by Trustee Kuhns, was approved. 10. Landscaping Joy Kuhn has recently taken a more passive roll in the library landscaping and Dave Davenport is no longer with the Town of Tiburon. Leslie Doyle continues to monitor the landscaping and has agreed to have her crew handle the bulk of the routine grounds maintenance. The contract for maintenance with the Town of Tiburon will be revised and included in the agenda packet next month. COMMUNICATIONS 11. Monthly calendar 12. Schedule of 2007 meeting dates ADJOURNMENT: The meeting adjourned at 8:00 pm. Respectfully submitted, Mary Vella Upcoming meeting: Monday, October 15, 2007. An email will be sent to assure a quorum. Regular Meeting BELVEDERE-TIBURON LIBRARY AGENCY Belvedere-Tiburon Library, Tiburon, California October 15, 2007 DIGEST f. MINUTES Members Present: Lois Epstein, Mary Falk, Beverlee Johnson, Bill Kuhns, Heather Lobdell and Ann Otter Steger Johnson Deborah Mazzolini, Tom Perot and Mary Vella George Roderick Members Absent: Staff Present: Guests: CALL TO ORDER: Chair Mary Falk called the regular session to order at 6:2f!lF ~ t=' '\1 ,,~t. n,r". ,~,ti ,{-:~ i ?r)o~ ~, / OPEN FORUM: No Comment STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report No report. 2. BTLF Report Director Mazzolini reported for Carol Kurland. At the last BTLF meeting there were over 40 people in attendance. It was unanimously agreed that all directors would support the capital campaign with a financial contribution of any amount. There were additional proxy votes that favored this decision. The newsletter is being drafted and will go to press in November. Director Mazzolini wrote an article on the status of the expansion plans - including the hiring of Anne Marie Bonfilio as Capital Campaign Manager. The Bookmarks fundraiser, Blackie's Hay Day, was a huge success, drawing almost twice the crowd of the previous year. Trustee Otter recommended that the Board present a resolution to the Bookmarks commending them for their hard work and effort on behalf of the Children's Room. The resolution will be agendaized for the next meeting. The Bookmarks are now working on the Teddy Bear Tea which will be held on December 9th. The BTLF also approved a $76,000 grant to the library. 3. Library Director's report - Deborah Mazzolini Given the time that Director Mazzolini will be devoting to the library expansion, she has promoted Abbot Chambers to Assistant to the Director for Library Operations. He will run statistical reports and be available to handle other library-related issues during this period, while Mary Vella will continue to be her assistant on the administrative side. The library's Mastercard charge account has been cancelled due to fraudulent activity that has occurred over the past month. A new account number has been requested. 4. Financial statement for September 2007 At the end of the 1st quarter of the fiscal year, expenses are at 25%. Chair Falk questioned the high expense in the building maintenance line item. This is due to the cost of re-paving the parking lot, which will eventually be taken from Building Reserves. Processing supplies is at 570/0 because security strips were purchased which should last through the end of the year. Revenue will not show any significance until the property tax funds are received in December. Interest income is at less than 1 % because the LAIF interest for the quarter has not been posted yet. 5. Committee Reports . The Art Committee jury was held in September to decide the exhibitors for the 2008 calendar year. There were nearly 60 submissions and the committee selected 10 to show. . The Program Committee calendar reflects a full and interesting upcoming schedule. Belvedere Tiburon Library Agency October 15, 2007 Minutes Page 2 · The Film Committee response summary for September is included in the packet. There were 50 people in attendance. There are plans for a film in both October and November. CONSENT CALENDAR: 6. Approval of minutes of September 17, 2007 A motion to approve the minutes made by Trustee Otter and seconded by Trustee Kuhns, passed. 7. Approval of warrants and in house check registers dated September 2007 A motion to approve the warrants and in-house check register made by Trustee Otter and seconded by Trustee Epstein, passed. TRUSTEE CONSIDERATIONS: 8. Building Program Planning Update The Town of Tiburon Council meeting on October 3rd addressed the topic of the streamlining process for the library expansion. Chair Falk, Trustee Epstein and Trustee Kuhns attended with Director Mazzolini. The Fenster's attorney (Stephen Volker) was present and stated that his clients are not opposed to the library expansion and will drop their opposition to streamlining if the library completes a full EIR of the property. Nevertheless in the first public reading the Town of Tiburon voted in support of the streamling process. The second public reading is this week when a decision will be made. Director Mazzolini contacted Jim Martin and Amy Skewes-Cox who made and wrote the Initial Study. They thought that the study addressed and answered all the questions that Volker presented and perhaps he had not reviewed the study thoroughly. The library attorney, Gary Ragghianti, has recommended following the streamlining process. If the library decides to build over the current parking lot, most of this issue will be moot because CECA will have to be reopened anyway. On the subject of fundraising.. ..the library is considering a purchase of software known as eTapestry. It is fundraising software designed to significantly compress the time and effort required for every task associated with donor cultivation. It helps get you out from behind your desk-and in front of donors. eTapestry is software you run over the Internet. It tracks donors, prospects or alumni while managing gifts, pledges and payments. The contract the library is considering would manage up to 5,000 records, allow six concurrent users and cost $17,000 the first year and $4,000 each year thereafter. Gary Ragghianti is reviewing the contract and has found a few exceptions with it. Trustee Otter posed the question of whether the price included training of any future new employees, and whether it included maintenance and upgrades. Those issues will be confirmed. The Negotiation Committee will meet with the Town to discuss the two options for the building location on the site. After that the architects will have two public workshops to hear the views and opinions of the expansion by members of the community. These meetings will be hosted by the library but held off site. The architects have met with the staff once to discuss preliminary ideas and needs. Director Mazzolini has met with the architects and engineers to discuss the options for the sewer line. 9. CPR staff training on November 2nd Staff training in Adult CPR is scheduled for November 2nd. Fire Department personnel will give the training. The library would like to close until noon that day so that the entire staff may attend. Belvedere Tiburon Library Agency October 15, 2007 Minutes Page 3 A motion to have the library open at noon on Friday, November 2nd, made by Trustee Kuhns and seconded by Trustee Beverlee Johnson, was approved. The subject of holiday hours was broached. Since Christmas and New Year's fall on a Tuesday, Director Mazzolini recommended closing on the Monday prior so the regular staff can enjoy a long weekend. A motion to close the library on Monday December 24th (Christmas Eve) and Monday December 31st (New Year's Eve), made by Trustee Epstein and seconded by Trustee Kuhns, was approved. 10. Resolution in Grateful Appreciation to Victoria Fong for Her Work as a Trustee A motion to approve the resolution in grateful appreciation to Victoria Fong, made by Trustee Epstein and seconded by Trustee Kuhns passed. A poll of each Trustee resulted in unanimous agreement with the resolution. COMMUNICATIONS 11. Monthly calendar It was agreed that the Holiday party be held on Monday, December 10th. 12. Schedule of 2007 meeting dates The January and February meetings have been scheduled for January 14th and February 11th. ADJOURNMENT: The meeting adjourned at 7:45 pm. Respectfully submitted, Mary Vella Upcoming meeting: Monday, November 19, 2007. An email will be sent to assure a quorum. f. MINUTES #20 TIBURON DESIGN REVEW BOARD MEETING OF NOVEMBER 15, 2007 ()/G~ '$,. The meeting was opened at 7:02 p.m. by Chair Doyle. A. ROLL CALL Present: Chair Doyle, Vice-Chair Frymier, Boardmembers Corcoran, Glassner and Teiser Absent: None Ex-Officio: Planning Manager Watrous and Minutes Secretary Harper B. PUBLIC COMMENTS - None C. STAFF BRIEFING Planning Manager Watrous gave the following reports: . The application for 85 East View Avenue has been continued to the January 17, 2008 meeting; . The Town Council held an appeal hearing for 9 Burrell Court and they found the second- story design to be acceptable at the location, but felt the particular design of the addition needed some work. Therefore, they remanded the project back to the Design Review Board with specific direction; . The appeal for 78 Red Hill Circle has been scheduled for the January 16, 2008 Town Council meeting; . An appeal was received for 275 Diviso and has been scheduled for the February 6,2008 T own Council meeting; . Staff is still planning to hold the December 20, 2007 Board meeting dependent upon the Board's schedule and items for review; . The January 3,2008 Board meeting will be canceled. D. APPROVAL OF MINUTES #19 OF THE 11/1/07 DESIGN REVIEW BOARD MEETING Boardmember Teiser requested the following amendments: Page 5, 6th paragraph, "Boardmember Teiser said he was not so much opposed to the square footage of the house as much as its articulated design and poor fit in the neighborhood." Page 7, paragraph 8, "Boardmember T eiser said he also wanted to ensure that construction complied with the building plans and wondered...." TIBURON D.R.B. MINUTES #20 11/15/07 Page 8, last paragraph, "Boardmember T eiser said he visited two neighbors on Hilary Drive and he felt the owner and architect worked well with the neighbors." Boardmember Glassner requested the following amendments: Page 12, 4th paragraph; "Boardmember Glassner felt it was a good project, but that lowering the roof height and moving the trellis would be positive changes. He stated that slate roofs add a lot of weight to a house and may require significant structural changes.. adding that there have been technical and litigation issues with concrete roofs in the past. He was unsure whether it would be possible to reposition the house, and felt that the big issue was the height and elevation of the house. Chair Doyle requested the following amendments: Page 12, 4th line; "Chair Doyle said he felt the height issue was of concern to all the neighbors. Boardmember Corcoran requested the following amendments: Page 5, 1 st full paragraph, 1st line; "Boardmember Corcoran felt Ms. Patton's home would have the most view impact. However.. the lot is vacant and in order to address any view impacts the house would need to be moved too far back on the lot." Page 1 0, 2nd paragraph; "Boardmember Glassner Corcoran asked when the CC&R's were adopted, and it was noted they were adopted in 1981 and have not been updated in the last 5 years." ACTION: It was MIS (Teiser/Glassner) to approve the Minutes of the November 1, 2007 Design Review Board meeting, as amended. Vote: 5-0. E. OLD BUSINESS BEFORE THE BOARD 1. 85 EAST VIEW AVENUE HOPPE, NEW DWELLINGN ARIANCEIFLOOR AREA EXCEPTION - CONTINUED TO 1/17/08 F. NEW BUSINESS BEFORE THE BOARD 2. 215 BLACKFIELD DRIVE CONGREGATION KOL SHOFAR, ADDITIONSIRENOV A TIONS The applicant is requesting Design Review approval for the construction of additions and renovations to an existing religious facility and day school (Congregation Kol Shofar). The project site currently contains the Congregation Kol Shofar synagogue building (originally constructed as a public middle school building), other facilities used by the Congregation, and TIBURON D.R.B. MINUTES #20 11/15/07 2 buildings and outdoor space leased to Ring Mountain Day School, a private, secular pre-school that operates on the site. The project would involve construction of a new 8,420 square foot multi-purpose room addition; construction of a new 3,920 square foot classroom building; renovation of interior spaces of existing buildings, including installation of new skylights; reconfiguration and expansion of existing parking areas to provide a total of 156 parking spaces; improvement of pedestrian access around the site; and provision of improved on-site landscaping. Planning Manager Watrous presented a brief summary of the staff report, noting that the hearing on this application needs to focus on the Design Review issues and compliance with the requirements of the conditional use permit approved for this project. He stated that the Design Review Board does not have the authority to consider other, non-design issues that are covered by the use permit. Suzie Co liver, Herman & Coliver Architecture, presented a series of slides that illustrated the proposed project. She described the history of the buildings on the site and the location of the proposed multi-purpose building and classroom addition in relation to the existing buildings on the site. She stated that the multi-purpose building would be situated 140 feet back from Via Los Altos, 280 feet from the comer of Black field Drive and Via Los Altos and 175 feet from Reedland Woods Way. She described how 156 parking spaces would be placed on the site by re- striping the existing parking lot and construction of a new parking lot at the location of an existing unpaved lot. She stated that all access to the parking lots would come off Via Los Altos and the only point of egress would be onto Reedland Woods Way. She stated that a traffic monitor would be onsite to prevent a circulation bottleneck between the new and existing parking lots. She stated that the exterior walls of the proposed multi-purpose building would be a reflection of and in context with the original building and its pods. She addressed the concern that the walls of the multi-purpose building would be overly massive, stating that what looks like a solid block of wall is actually three splays which would be substantially broken up by divider panels where light is brought into the rooms. She said that each of the walls would be more or less the width of a conventional home, which would help break up the visual mass. She described the landscaping around the multi-purpose building, including a continuous hedge of 15 foot tall bamboo running along the perimeter of the slope and trees below the building. She presented the actual materials sample board and said the multi-purpose building would be constructed of either split-face block or stucco. She said that they had originally intended to use a split face block material which would be reflective of the way buildings are built in Jerusalem, but may now prefer to use a less costly plaster fmish. Boardmember Teiser asked which materials were being requested at this time. Ms. Co liver said that given the plaster is less costly and may be more Mediterranean in feel, which may suit many in the community, most likely they would favor the plaster. Ms. Co liver said there has been concern that the NANA wall on the east fa~ade of the multi- purpose building would allow noise to escape. She said the building would have 3 people doors and it is the intention that these doors would be used on a regular basis and the NANA wall would be opened only for the high ho lidays for additional capacity for the room. TIBURON D.R.B. MINUTES #20 11/15/07 3 Ms. Coliver noted how the multi-purpose building had been pulled back the top of the slope. She stated that the existing building is 29 feet, 10 inches tall, the multi-purpose building would be 23 feet tall and the classroom building would be 20 feet tall. She presented an overview of the proposed landscape plan, stating that 23 existing trees would be removed and they would plant 88 new trees. She stated that the existing parking area landscaping would be changed very little, but new landscaping would be added to mitigate the intrusion ofheadlights into neighboring buildings. She described new hedges and a new fence adjacent to the new parking lot and plans for replanting along Via Los Altos. She also noted that an 11 space bicycle rack would be installed. The Chair opened the public hearing. Kurt Kaull, representing the Tiburon Neighborhood Coalition, stated that there is pending litigation on the lawfulness of the project and its approvals and that the Coalition's legal position is that the Design Review Board does not have the jurisdiction to rule on the project at this time. He said their position needed to be on the record so there is no doubt that by commenting on this application that they are by chance acquiescing anything relating to the project. He stated that the neighbors continue to have concerns about noise, mainly at night; safety relating to traffic, parking and auto circulation; light impacts at night; and the aesthetics of the project. He asked that the Board be mindful of the larger concepts and specifics of the project. He noted that the three classrooms would be located directly below his house, and he voiced concerns regarding nighttime noise and light from this building. Boardmember Corcoran asked if Mr. Kaull was referring to light from the new pre-school building. Mr. Kaull replied that he was unsure about the potential usage of the building in the evenings, noting that any light or noise could travel up the hill. Boardmember Teiser noted that a playground where the new classroom building is supposed to be constructed would be moved away from Mr. Kaull's house. Mr. Kaull stated that he did not object to noise from the children, but was more concerned with usage of the building in the evenings and what sort of activities would go on in the rooms. Planning Manager Watrous noted that the Board has no discretion on the use of the building and that the use permit does not include anything about classrooms being used in the evening. Boardmember Corcoran confIrmed with staff that the 5 trees to be planted next to the classroom building would be in Mr. Kaull's line of sight. In response to a question from Vice-Chair Frymier, Mr. Kaull stated that the TNC included representatives from 55 homes who have contributed toward litigation. Jerry Thayer stated that the project would result in a considerable increase in traffic and that parking would likely overflow into the Bel Aire neighborhood. He felt that 156 parking spaces would be inadequate to handle the parking for major events. He was concerned with the noise generated by the parking lot late at night. He echoed Mr. Kaull's objections to the plan, adding that they expect to prevail in the lawsuit. TIBURON D.R.B. MINUTES #20 11/15/07 4 Boardmember Glassner asked Mr. Thayer to defme what he meant by "late at night." Mr. Thayer said most of the residents go to bed at about 9:00 p.m. He stated that many residents cannot park in front of their homes due to functions of the school, and he was concerned with noise from people walking to their cars, talking, and starting up their cars, although this was mostly during the high holidays. Planning Manager Watrous noted that the number of events and amount of parking is governed by the CUP and was not part of the review of this application. Mr. Thayer said that the design of the parking lot is important to discourage overflow parking for events that affect the surrounding neighborhood. Chair Doyle asked if similar requirements on parking and activities were imposed when 8t. Hilary expanded. Planning Manager Watrous stated that the use permit for St. Hilary required periodic review of the conditions of approval, and Kol Shofar's use permit requires similar reviews. Chair Doyle confrrmed with Mr. Watrous that the Board was focusing on design related issues and that how parking would be handled is covered by the use permit. Tim Metz said he wrote in a letter about his concerns with the NANA wall for the multi-purpose building. He said that one of the reasons they oppose the project is that the multi-purpose building is designed to accommodate the entire congregation inside their facilities during the high holidays. He said that during the Planning Commission meetings, the neighbors encouraged use of a temporary outdoor tent instead of a larger building to accommodate everyone. He was concerned that the NANA wall would open up the multi-purpose room and result in noise problems. He said that he did not see the figures for square footage and room dimensions in the application materials and he thought that the building seems to be larger than allowed. He said that if the NANA wall is opened all the way, it would encourage much larger gatherings than the Town intended. Planning Manager Watrous noted that the plans from the original use permit application and those approved by the Town Council both showed an openable wall for the multi-purpose building. Boardmember Corcoran noted that condition of approvaI4.B.2 of the CUP states that "doors and windows shall remain in a closed position during functions of 100 or more persons." Mr. Metz said that he still does not see the need for the openable walls which would cause very loud noise during a Kiddush lunch. He felt that the mosaic on the stairway leading to the entrance of the building was too colorful and would look bright from the street and be out of character. He also was unsure how quiet the fountain would be. He felt that the annex building was an eyesore and requested that something be done about its visual character. He stated that a trash enclosure was supposed to be inside the catering garage, but he noted that the plans showed an enclosure outside in the parking lot. Nicky Kennedy said her daughter attends the Ring Mountain Preschool and she questioned where the playground was going to be moved, as it was her understanding that the preschool must have playground facilities in order to meet licensing requirements. James Winter disagreed that the Town should move forward on this application while litigation is pending. He asked that lights in any stairways be down-lit or shielded. He said any open air mechanical space would create a lot of noise. He said that the size of the multi-purpose building TIBURON D.R.B. MINUTES #20 11/15/07 5 has increased from what the Town initially approved and he wanted to ensure that any skylights have blackout shades. He was concerned with the appearance of a lit sign at the entrance to the property and how it would look in a residential neighborhood. Frank Lindsay said his biggest concerns are the aesthetics of the wall of the multi-purpose building and potential noise. He characterized the walls as something out of Homeland Security and out of line with the rest of the building and other pods. He said that these walls would be much taller than those of the other pods and he felt that the bamboo would not grow tall enough to screen the walls. James Dignan said that the neighborhood is very beautiful and people take pride in it and he felt that Kol Shofar has done a poor job of maintaining their property. He said that much of the mitigation hinges upon good stewardship of the site and he had real doubts that they will keep up the property. He said that there has been little information on how long it will take to construct the buildings, and he was concerns with noise and other impacts on his home. Boardmember Corcoran confirmed that there would be a three-year landscaping bond, as well as subsequent review of landscaping. Karen Nygren spoke in opposition to the project and agreed with the comments made in the letter from the TNC attorney. She noted that the applicant's presentation had addressed some of the issues raised in her letter. She wanted to know which final exterior products would be installed, adding that the application should not allow a choice of materials. She said that plaster can use various colors to break up the elevations of the fa~ade and make it look not so flat. She agreed with Mr. Metz about the NANA wall, recommending that the side of the multi-purpose building should be just doors and windows. She said that ingress from Via Los Altos was not demanded by the neighborhood, but instead was a safety issue. She said that the parking lot design would create a choke point and cause people to park on the street. She felt that professional analysis was needed to ensure that the parking lot circulation works correctly. She stated that the zoning code requires landscaping within the existing parking lot as well. She said that there should be trees in the parking lot which would help with the sound and greenhouse effects. Brad Tardy said it is irresponsible for the Town to look at the project when prior approvals have not been put to res. He said that he was not sure he could give an opinion of the project because there are unresolved issues regarding the building materials. He felt that the design would be inconsistent with the existing structure and the small town character of Tiburon. He said that the wood and limestone materials would be soft and warm, but he felt that the design should resemble the homes around it and not have an institutional look with glass and steel. He characterized the south wall as ugly and looking like a prison wall and felt it would be a huge heat sink. He said that the tent structure would be very large and be up for long periods of time. He questioned the colors and material for the tent and its lighting. He felt that the NANA wall would not contain noise and he voiced concern about the lights from vehicles in the parking lot. Ms. Co liver stated that the trash enclosure currently exists in the parking lot, but they would work out a method for either an auxiliary trash unit in the garage or not put out any trash until the TIBURON n.R.B. MINUTES #20 11/15/07 6 following morning. She said that all proposed lighting would use low level bollards and downlights, with no uplights or floodlights. Boardmember Glassner said while he understands that bollards will be used, he asked if the architectural flood lights were planned and that the flood lights that currently exist be shielded. Dragana Monson, Herman and Coliver Architecture, said that there are three existing pole lights on the site that would be shortened down to 10 feet and reoriented away from the street. Boardmember Glassner asked ifKol Shofar would consider eliminating the flood lights altogether. Ms. Monson said an attempt was made to address this by reorienting the lights toward the building. Ms. Coliver said they would be willing to consider this and work with their lighting professional, but she was not sure whether sufficient light would exist for cars to move safely through the parking lot. She said that they have no inherent interest in annoying anyone in the neighborhood with lighting that is more bright than necessary for the safety of drivers and pedestrians. The Board discussed the possibility of including a condition of approval to work with staff on lighting issues. Planning Manager Watrous said this could be done, but would need to be more specific. Ms. Coliver noted that all of the curbs surrounding the synagogue are to be painted red, so overflow parking in the vicinity would not be an option. Boardmember Glassner asked what accommodations would be made for overflow parking for the high holidays and other large events. Planning Manager Watrous stated that the mechanics of how overflow parking would be handled, including use of shuttles and parking monitors, were part of the use permit and was not within the purview of the Board. Chair Doyle asked Ms. Coliver to address the design of the NANA doors. Ms. Co liver said the walls were put in to open up the entire wall of the multi-purpose room on the high holidays so that people sitting outside would have an unimpeded view of the pulpit and share the experience of the people inside for one combined service. In response to a question from Boardmember T eiser, she said that there is a speaker system indoors which would be heard outside for the high holidays. Planning Manager Watrous read the condition of approval of the use permit which requires that the doors and windows of the multi-purpose room remain in the closed position during functions of 100 or more persons and during amplified indoor events, such as life cycle events, except for high holy day services when the doors and windows can be left open only during the services. Ms. Coliver described the tent outside the multi-purpose building, stating that it would be a ceiling structure intended to provide shade and not to be used in inclement weather or at night, adding that the high holidays fall during the hottest time of the year. In response to a question from Boardmember Corcoran, she said that a 5 foot hedge would be planted on the edge of the area near the tent. She noted, however, that vegetation does not substantially diminish sound, but does limit light intrusion. Boardmember Glassner asked if more permanent solutions to blocking sound had been considered. Ms. Coliver said that they intend to see how the proposed system would work and TIDURON D.R.D. MINUTES #20 1l/15/07 7 then see if another solution is needed. She said that there area few openings in the walls of the multi-purpose building to avoid night light escaping into the neighborhood. She said that practically all the proposed windows would be internal to the site and could not be seen from anywhere in the neighborhood. She said that the concrete block materials have a lot of texture and lines, including score lines, which would break down the scale of the walls. She stated that plaster can be used decoratively, and that they do not want a plain wall, but rather something subdivided to break up the scale. She said that they would prefer a two-color scheme that would be dignified and quiet. She stated that the height of the multi-purpose building was set in part by the internal height of the multi-purpose room itself which is 14 feet from floor to ceiling. She said that the structure above would be 5 feet tall and at the end of the room the height would go up to 23 feet which was approved as a condition of the use permit. She said that the windows at the edge of the building would allow them to bring natural light in without spreading light at night. She noted that the use permit requires that blackout shades be installed on all skylights. In response to questions about the building materials, Ms. Coliver said that green concepts have ,been incorporated throughout the entire project. However, she said that installing cedar siding on the multi-purpose building would be a waste, as the story poles indicate that the building can hardly be seen, particularly after landscaping is installed. In response to a question from Boardmember Corcoran, she likened the 23 foot height of the multi-purpose building to the height of a two-story house. There was discussion by the Board about the possibility of approving the application without determining the exterior materials for the project. Planning Manager Watrous stated that the Board could ask for a separate review of the specifics of the exterior material at a later date, at the next meeting, or prior to submittal of building permits. April Phillips, landscape architect, stated that specimen Olive trees would be planted that would be about 25 feet tall and about 15 feet wide. She said that the Timber Bamboo that would be used would grow to about 30 feet and could be purchased at a 20-25 foot height, with root barriers installed next to the shoots. She said that deciduous trees would be planted next to the courtyard adjacent to the multi-purpose building which would grow to 25 to 30 feet in height, including Western Redbud trees. She stated that the bamboo would be maintained so it does not rise over the height of the windows and also so as not to interfere with the solar panels. She stated that the infrastructure in the existing parking lot currently does not support trees. She said that they are looking to do sustainable drainage, with water going into permeable surfaces, but noted that the turning radii in the parking lot were already fairly tight. Boardmember T eiser suggested that some landscaping be installed in the parking lot to break up the massive area of asphalt. Ms. Collver said the main parking lot was actually invisible from any nearby homes. She said that any landscaping would not be appreciated and they cannot afford to lose any parking spaces. Ms. Collver stated that mosaic on the staircase is just an illustration of an existing stairway in San Francisco, and they just want this pathway to have some visual delight. Ms Phillips stated that the mosaic might just be installed on the horizontal surfaces of the walkway. In response to a question from Boardmember Corcoran, Ms. Phillips stated that the upper parking lot would not TIBURON D.R.B. MINUTES #20 11/l5/07 8 utilize turf block, but they intend to drain the parking lot into bioremediation areas. She indicated the location of the two separate playgrounds, which would be located at least 20 feet from the edge of the tree canopy. Boardmember Corcoran asked if the town can make sure that the five trees located near the new classroom building would be lined up with Mr. Kaull's house. Planning Manager Watrous stated that the language in the use permit requires these trees to be placed at that particular end, but the Board can require that Staff would determine the appropriate location of the trees during the building plan check process. Vice-Chair Frymier asked for a description of the use of the annex building whether there were plans to improve the exterior of the building. Ms. Coliver said the annex is not part of the project scope and nothing is proposed to be done to the building. She said the annex serves maintenance staff: storage and workshop needs and it is used as a play area for the preschool during rainy weather. She said that something could be done in the future to improve the appearance of the building. Vice-Chair Frymier suggested that the building's appearance be cleaned up by possibly painting it to match the other buildings or landscaping around the outside. Chair Doyle noted that the building provides a noise barrier to the Kaulls' home. Boardmember Teiser asked why the particular colors were chosen for the school as he felt the green color in particular did not blend with the rest of the area. Ms. Co liver said that the green color would play very well off the terra cotta color, but added that they are not married to that particular shade of green. Mr. Kaull asked if there was an opportunity for rebuttal, and Planning Manager Watrous said the normal procedure of the Design Review Board is to allow the applicant to have the fmal word in front of the Board. In response to a question from Boardmember Teiser, Ms. Co liver stated that the blackout shades are required by the use permit and would be operated by maintenance or facility staff The Chair closed the public hearing. Boardmember Teiser said he was very concerned with the height of the multi-purpose building. He asked that it be lowered, as he felt it appears massive in height compared to the rest of the building, although he was not sure that the height could be reduced. Planning Manager Watrous noted that the use permit states that a 23 foot tall multi-purpose building could be built, meaning that the intent of the Town Council was likely to be that the 23 foot height of the building was acceptable. Boardmember Teiser stated that the issue of how trash is handled after events needed to be addressed and he felt there should be a condition for lighting in the parking lot. He recommended that the mosaic be allowed only on the flat surfaces of the stairs. He felt that the green color of the school should be more muted. He recommended a condition of approval requiring the appearance of the annex building to be improved through painting and/or landscaping to coordinate with the rest of the project. He also recommended that the placement of trees for TIBURON D.R.B. MINUTES #20 11/15/07 9 screening and all landscaping be approved by staff. He said that he could support the project with those conditions. Boardmember Glassner agreed that the landscaping plan could be reviewed and approved by staff He said that he would prefer planting evergreen trees instead of deciduous trees near the courtyard so the area would be screened year round. He stated that the parking lot screening issues have been addressed by the use permit. He asked if the Board could require the applicant to install sound-reducing tiles within the multi-purpose building. Planning Manager Watrous said the certified environmental impact report for this project dealt extensively with potential noise impacts and mitigation measures and conditions of approval were adopted related to noise. Therefore, he felt it was inappropriate for the Board to address noise issues in this manner Boardmember Glassner said that he would like to require some form of sound-deadening near the trash enclosure. He recommended that the applicant work with staff to eliminate floodlights. He agreed that the green color of the classroom building should be muted. He suggested Kol Shofar work with staff on painting the annex building the same color as the rest of the project. He felt that the roofline of the multi-purpose building seemed high, but was allowed by the use permit. He stated that the landscaping would help screen the building, although he would like to have the materials be less stark. Boardmember Corcoran said that the process for Kol Shofar has taken many years, and the project will be a vast improvement. He suggested approving the plaster finish at this time but requiring the applicant to return at a later date with the exact plaster design. He noted that the skylights were installed partly for fire and that the tinting and blackout shades would eliminate any light pollution. He liked the windows at the edge of the building which would avoid having a wall of windows facing the streets. He disagreed with the contention that the structure would not be visible because he walked the surrounding streets and the story poles could be seen fairly well. He noted, however, that the use permit allows the multi-purpose building to be 23 feet tall and he thought that Kol Shofar had done a good job of mitigating the wall with bamboo and other landscaping. He agreed that Board should retain the authority to review the project lighting. He noted that the use permit requires the NANA doors to be designed to minimize noise. He liked the green design aspects of the project. He felt the stairs would not be visible from the street and the mosaic tile would not be a big issue. He thought that the colors of the school were fme, noting that many schools have bright colors. Vice-Chair Frymier echoed many of Board member Teiser's comments and supported the project. She stated that it is difficult to review such project from a design standpoint and the Board needs to be cautious. She said that she visited Kol Shofar four times and went by many of the other nonresidential buildings in town, many of which have been improved within the last 10 years. She said that all of these other buildings are very different looking, and their diversity adds to the uniqueness of the community. She verified that all signage would be approved at a later time. She said that she was uncomfortable with the brightness of the plaster colors. Chair Doyle stated that building additions would be far away from surrounding homes and the visual impact would be less than he thought it would. He noted that the elevation drawings are deceiving and do not show shading, angles and trees. He said that the existing school buildings TIBURON D.R.B. MINUTES #20 I 1115/07 10 are like a small village and the additions will fit in. He said that the height of the roof would . help hide the solar panels. He said that he was surprised that none of the neighbors who live directly across the street from the multi-purpose building were present. He felt that the location of the new buildings reflected a common sense design. He understood concerns about noise and traffic, but stated that the Town will take care of any enforcement issues. He said that he liked the rough stone materials but would like to have bigger blocks. He did not think the noise would be excessive given the requirements of the use permit. He felt the landscaping was well thought out for the project, and his only concern was moving the playground to the side of the building because it might create more noise in the bowl of the site. He said that he lives behind Reed School and there is not that much noise. He said that he was unsure about approving the project without seeing the plaster design, and said that plaster surfaces can be scored to improve their appearance. He preferred the green color in the submitted drawings to the color on the materials board. He said that other issues are addressed by the use permit. He felt that this project would affect the surrounding neighborhood less than the Reed and Del Mar School projects affected their respective neighborhoods. Boardmember Corcoran noted that the applicant submitted a letter that day stating that the exterior walls would be moved 10 inches closer to the building and he confirmed with Planning Manager Watrous that this could be added to the conditions of approval. Boardmember Teiser said that some neighbors want the additions to look like a house, but this is a synagogue with a different purpose and an appropriate architectural design. ACTION: It was MIS (Teiser/Glassner) to approve the application subject to the conditions of approval, with additional conditions that 1) the exterior walls of the multi-purpose building be finished with plaster or equivalent materials; 2) that the color palette for the multi-purpose building and classroom addition be reviewed and approved by the Design Review Board prior to issuance ora building permit for the construction of these additions; 3) that Planning Division staff review the proposed lighting plan and attempt to remove or reduce the number of floodlight fixtures in the parking lot; 4) that space be provided within the enclosed loading area for collection of trash; 5) that the Mosaics on the main stairs leading up to the entrance be instaUed only on horizontal surfaces; 6) that the appearance of the annex building be improved by painting and/or landscaping to compliment the remainder of the project; 7) that Planning Division staff review the specific placement of screening trees adjacent to the classroom addition in relation to the residence at 38 Via Los Altos; 8) that exterior walls of the multi-purpose building be moved 10 inches closer to the main domed existing building; 9) that a bicycle rack accommodating 11 bicycles be instaUed at the bottom of the main exterior curved entry stairs, adjacent to the lower parking lot; and 10) that the fence to the east of the new upper parking lot shall be increased in height to 4 feet instead of 3 feet. Vote: 5-0. G. ADJOURNMENT The meeting was adjourned at 9:35 p.m. TIDURON D.R.D. MINUTES #20 11/15/07 11 DIGEST ID, Fred C. Hannahs, President Casey A. Kawamoto, Vice President Catharine Benediktsson, Secretary Peter Hoyt Berg, Director Kenneth A. Marks, Director AGENDA Sanitary District No.5 of Marin County Regular Board Meeting at Sanitary District No.5 of Marin County Meeting Room 2001 Paradise Drive, Tiburon, California Monday, December 3,2007 6:30 p.m. RECEIVED DEe - 3 2007 TOWN MANAGERS OFFICE TOWN OF TIBURON CALL TO ORDER and ROLL CALL PUBLIC OPEN TIME: The public is invited to address the Board on items that do not appear on the agenda and that are within the subject matter jurisdiction of the Board. The Board will not take action on any public comment. DIRECTORS COMMENTS AND/OR AGENDA REQUESTS CONSENT CALENDAR 1. Approval of November 5, 2007 Regular Board Meeting Minutes 2. Declaration of Surplus Property MANAGEMENT REPORT 3. Operations Report (O'Day) a. Tiburon/Belvedere Compliance Report & Public Complaint Report November 2007 4. District Manager's Report a. Paradise Drive Sewer Line-Update b. Policy Handbook Update c. Paradise Cove Wastewater Improvement Project d. Senior Operator and Collection System Maintenance Worker Applicant Update UNFINISHED BUSINESS 5. Consideration to Adopt Ordinance No. 2007-02, "An Ordinance of Sanitary District No.5 of Marin County, California, Amending Article VI of Ordinance No. 70 - 01, "An Ordinance Regulating the Use of Public and Private Sewer and Drains, the Installation and Connection of Building Sewer, the Installation of Sewer Laterals and Public Sewer Main Extensions, Providing Permits and Fixing Fees for the Installation and Connection of Sanitary Sewers, Regulating the Discharge of Water and Waste Into the Public Sewer System, and Providing Penalties for the Violation of the Provisions Thereot" (Lynch) NEW BUSINESS 6. Approve Board of Directors and District Manager as Signators on for Bank Accounts and County Funds Effective December 7, 2007 (Koch) 7. Request for Reimbursement Of Sewer Fees for 1530 Tiburon Blvd., Belvedere Tax Year 2006- 2007 (Koch) 8. Proposal to Eliminate Compensation to Directors for Committee Meetings (Hannahs) 9. Authorize District Manager to Contract with Calcon Systems for Belvedere Radio Antennas (Lynch) 11.1 ACTION MINUTES #21 DIGEsr TIBURON DESIGN REVIEW BOARD THURSDAY, DECEMBER 6, 2007 1505 TIBURON BOULEVARD A. ROLL CALL: Present: Chair Doyle, Boardmembers Corcoran, Frymier, Glassner and Teiser Absent: None Ex-Officio: Planning Manager Watrous and Minutes Clerk Harper B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA) C. STAFF BRIEFING D. CONSENT CALENDAR 1. 1601 Tiburon Blvd. Zelinsky/Bank of America Sign Permit CONTINUED TO 1/17/08 E. OLD BUSINESS BEFORE THE BOARD 2. 3 Southridge Drive Peitz New Dwelling CONTINUED TO 12/20/07 F. NEW BUSINESS BEFORE THE BOARD 5. 6. 1 7 Venado Drive 3 Parente Road Coomber ChulPark CabanalPoolN ariance CONTINUED TO 1/17/08 AdditionsN ariance CONTINUED TO 12/20/07 Addition/V ariance APPROVED New DwellingNariances APPROVED 3. 13 Roseville Court Van Dusen 4. 132 Hacienda Drive Milano G. MINUTES OF THE 11/15/07 D.R.B. MEETING - APPROVED AS AMENDED H. ADJOURNMENT - 9:10 P.M. TOWN OF TIBURON PLANNING COMMISSION 1505 Tiburon Boulevard Tiburon, CA 94920 Regular Meeting December 12,2007 -7:30 PM biG ~8~ fI.. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Division Secretary at (415) 435-7390. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAilABILITY OF INFORMATION Copies of all Planning Commission Agendas, Staff Reports, and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and Staff Reports are also available on the Tiburon website (www.cLtiburon.ca.us) after 5:00 PM on the Friday prior to the regularly scheduled meeting. Any documents produced by the Town and distributed to a majority of the Planning Commission regarding any item on this agenda, including agenda-related documents produced by the Town after distribution of the agenda packet 72 hours in advance of the Commission meeting, will be available for public inspection at Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. PUBLIC HEARINGS Public Hearings provide the general public-and interested parties an opportunity to provide testimony on agenda items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Planning Commission at, or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Planning Commission attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Planning Commission agenda. AGENDA CALL TO ORDER AND ROLL CALL Chairman Aguirre, Vice Chairman O'Donnell, Commissioner Fraser, Commissioner Kunzweiler ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear Agenda - Planning Commission Meeting December 12, 2007 Page 2 on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. COMMISSION AND STAFF BRIEFING Staff Update Commission Information Items PUBLIC HEARING 1. 84 MAIN STREET: PROPOSAL TO OPERATE A WINE SALES AND TASTING BUSINESS (PRIMA PALATE); CONDITIONAL USE PERMIT #10706; Zelinsky Properties, Owner; Cate Hughes & Brooke Tognazzini, Applicants; Assessor's Parcel Number 059-1 02-20 DISCUSSION ITEMS 2. REVIEW AND COMMENT ON PROPOSED FORMAT FOR DRAFT ENVIRONMENTAL IMPACT REPORT FOR AL TA ROBLES RESIDENTIAL PROJECT MINUTES 3. PLANNING COMMISSION MINUTES - Regular Meeting of November 14, 2007 ADJOURNMENT Future Aaenda Items 1600 Mar West Street - Conditional Use Permit Review - Tiburon Peninsula Club (TBD) 41 Main Street - Conditional Use Permit Review (TBD) a121207 DIGEST -e. AGENDA FOR MARIN COUNTY BOARD OF SUPERVISORS MARIN COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS MARIN COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT BOARD OF SUPERVISORS Agenda items will be heard at the time specified or later, depending on the progress of the meeting. AGENDA R~C~/I/, NOV 3 O. 1:0 rOWN 1U 2007 row/:NAGeRS Or: Tl811 OFFICe vRON Tuesday, December 4, 2007 Board of Supervisors Chambers, Room 330, Civic Center 9:45 a.m. Convene as the Marin County Housina Authority Board of Commissioners 1 a. Open time for public expression, up to three minutes per speaker, on items not on the Housing Authority agenda. 1 b. Board of Commissioners' matters. 1 c. Executive Director's Report. 1d. Request to authorize issuance of tax-exempt bonds, in an aggregate principal amount not to exceed $9.5 million, to finance the Drake's Way Apartments located in Larkspur. Recommended action: Adopt resolution authorizing issuance of bonds and authorizing execution of related documents. 1 e. Request to authorize submission of FY 2008-09 Community Development Block Grant ("CDBG") application, in the amount of $21,573, for a Housing Search Specialist. Recommended action: Approve. 1 f. Authorize the Executive Director to submit an FY 2008-09 Community Development Block Grant ("CDBG") application, requesting $490,000 in funds for the continued implementation of the Marin County Residential Rehabilitation Loan Program. Recommended action: Approve submission of application and authorize the Executive Director to execute contract for funds, if awarded. ~ u ,.,. ..... .... .~ ~ JI All County public meetings are conducted in accessible locations. If you require American Sign Language interpreters, assistive listening devices or other accommodations to participate in this meeting, these may be requested by calling (415) 499-7331 (voice) or (415) 499-6172 (TTY) at least 72 hours in advance. Copies of documents used in this meeting are available in accessible formats upon written request. The agenda is available on the Internet at htto:llwww.co.marin.ca.us/efiles/BS/AaMn/cvbaanda.htm The Board meeting is broadcast live over the Internet at htto:/Iwww.co.marin.ca.us/deots/BS/Archive/Meetinas.cfm A copy of the agenda will be faxed upon request by dialing (415)-499-6060 and entering "181" after the brief introductory message. .1" .~l , ~~~.,,' ..f'~'t- ~,.. :F'f;-;I:~} 19. Authorize Housing Authority to exercise option to purchase a Below Market Rate ("BMR") property located at Almond Court in San Rafael (APN 179-471-14). Recommended action: Authorize Executive Director to (i) exercise option to purchase the BMR property; and (ii) execute required documents related to the transaction. 1h. Request to consider $30,000 grant application for the Youth Employment Mentoring Program ("YEMP"). Recommended action: Concur with Resident Advisory Board recommendation to not renew grant for FY 2008. Adiourn as the Marin County Housina Authority Board of Commissioners 10:00 a.m. Convene as the Marin County Board of Supervisors 2. Approval of minutes of the meetings of September 18 and October 30, 2007. 3. Board of Supervisors' matters. 4. Administrator's report. 5. Open time for public expression, up to three minutes per speaker, on items not on the Board of Supervisors' agenda. 6. Consent Calendar A (Items CA-1 through CA-8) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board.) 7. Consent Calendar B (Items CB-1 through CB-2) ("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.) 8. Supervisor Kinsey requesting resolution commending Del Goetz for over 20 years of volunteer service to the Muir Woods Park community. 9. Request from the Community Development Agency to award certificates to 35 newly certified Marin "Green Businesses." Recommended action: Approve. 10. Request from the Departments of Parks and Open Space and Human Resources to approve creation of classification for Volunteer Program Coordinator (Class #1687), as detailed in staff report dated December 4,2007. Recommended actions: Effective December 2, 2007, to (a) Adopt class specification and salary range for Volunteer Program Coordinator (Class #1687); (b) add 1.0 FTE Volunteer Program Coordinator Position to the Open Space Budget; (c) authorize 1.0 FTE position to be filled by promotional examination; and (d) approve related actions as detailed in staff report dated December 4, 2007. Marin County BOS Agenda 2 12/04/2007 11. Request from the Human Resources Director to approve equity adjustments for the following Non-Represented job classifications Program Manager -- Division of Aging (Class #1250), Community Health & Prevention Services Manager (Class #0246); and Assistant Assessor -- Valuation (Class #0106), as detailed in staff report dated December 4,2007. Recommended action: Approve. 12. Request from the Directors of the Community Development Agency and Human Resources to approve actions, as detailed in staff report dated December 4, 2007, related to the reclassification of a Planner in the County's sustainability program. Recommended actions: Effective December 16, 2007, to (a) reallocate Planner (Class #0608~ Position #6080003), to Principal Planner (Class #0606); (b) reclassify the incumbent to the class of Principal Planner and (c) place the incumbent at step 1, as detailed in staff report dated December 4, 2007. 13. Appointments: Tam Desian Review Board One vacancy due to the resignation of Robert Freitas. Applications have been received from Tony Garza and Alan Jones. Recommended action: Make appointment. 11 :00 a.m. 14. Hearing: Consideration of a resolution modifying Farmland Security Zone ("FSZ") No.8, rescinding the existing Land Conservation Contract, and approving related FSZ contracts pursuant to Government Code Section 51296. Recommended actions: (a) Conduct hearing; (b) consider adopting resolution modifying FSZ No.8; (c) rescind existing Land Conservation Contract; and (d) authorize the President to execute FSZ Contract with Alfred L., Catherine E. and Jennie M. Poncia (APNs 100-050-16, and 38). Recess as the Board of Supervisors Convene as the Marin County Flood Control and Water Conservation District Board of Supervisors 15a. Approval of minutes of the meeting of November 6, 2007. 15b. Open time for public expression, up to three minutes per speaker, on items not on the Flood Control and Water Conservation District Agenda. 15c. Board of Supervisors' matters. 15d. Request to adopt Resolution of Intent to undertake a project to improve the reach of Vineyard Creek between Arbor Circle and McClay Road, in Flood Zone 1. (District 5). Recommended action: Adopt the Resolution of Intention and schedule hearing for January 15, 2008, at 11 :00 a.m. Marin County BOS Agenda 3 12/04/2007 15e. Authorize President to execute amendment to the agreement with Pump Repair Services of San Francisco, increasing the amount by $23,752.22, for stormwater pump and motor maintenance for five pumping stations. Recommended action: Approve. 15f. Appointments: Flood Control Zone ("FCZ") #1 Advisory Board - Novato Three term expirations. The incumbents, WiUiam Long, Dietrich Stroeh, and Ray Wrysinski, have reapplied. Recommended action: Make three (3) appointments. Adiourn as the Marin County Flood Control and Water Conservation District Board of Supervisors Reconvene as the Board of Supervisors 16. Closed Session: a. Conference with Legal Counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of case: Neufeld v. County of Marin, et aI., Marin Superior Court Case No. CV 044388. b. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of Case: Marin United Taxpayers Association v. County of Marin, et aI., Marin Superior Court Case No. CV-074999. c. Conference. with legal counsel regarding anticipated litigation pursuant to California Government Code Section 54956.9(b)(1). Number of potential cases: One or more. Reconvene in Open Session Announcement from Closed Session. 1 :30 p.m. 17. Workshop to discuss Capital Projects, priorities, and Facilities Asset Management Planning. (Workshop to be conducted in Room 324 A, with supporting informational materials to be made available at the time of the meeting.) ********************** CONSENT CALENDAR A (Items CA-1 throuah CA-8) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board.) CA-1. AoriculturelWeiohts and Measures: Request to adopt Resolution No. 2007-_ adopting fee for processing structural pest control operator registration, as authorized by AB 1717 and California Food and Agricultural Code Section 15204. Marin County BOS Agenda 4 12/04/2007 CA-2. CA-3. CA-4. CA-5. CA-6. CA-7. CA-8. Aud itor -Controller: Request to adopt Resolution No. 2007- authorizing temporary transfer of funds, in an amount not to exceed $1,211,163, to the Bolinas-Stinson Union School District, for meeting obligations incurred for maintenance purposes for FY 2007-08. Board of Supervisors: Request from Supervisor Adams to adjourn the meeting in memory of Ned Kroeger, a Licensed Clinical Social Worker and 28 year Marin County employee. Community Development Aoencv: a. Authorize President to execute agreement with Matrix Consulting Group, in the amount of $49,000, for preparation of a user fee study. b. Authorize President to execute the following two agreements related to an improved beach water quality monitoring program: (i) Agreement with Lawrence Berkeley National Laboratory, in the amount of $700,000, for development of the testing method; and (ii) agreement with John Hulls, in the amount of $113,193, for technical coordination of the project. County Administrator: Authorize President to execute Seventh Amendment to Agreement with Nielsen, Merksamer, Parrinello, Mueller & Naylor, LLP, in an amount not to exceed $198,000, for an additional year of legislative representation and consultant services. Health and Human Services: NOTE: Agreement in item CA-6 is a renewal of an existing agreement that was included in and funded in the FY 2007-08 budget. Authorize President to execute FY 2007-08 agreement with Marin AIDS Project, in the amount of $41,418, to provide support services to Hepatitis C-positive residents. Human Resources: Authorize President to execute an agreement with Brightline Compliance, in the amount of $25,761, to provide state-mandated harassment training. Public Works: a. Authorize President to execute First Addendum to the agreement with Moore, lacofano, Goltsman, Inc. ("MIG"), extending the contract term to March 31, 2008, for updating the County's Self-Evaluation and Transition Plan in compliance with the Americans with Disabilities Act ("ADA"). b. Authorize President to execute agreement with DEL T AWRX, in the amount of $40,885, to provide technical assistance and operational oversight to the Marin Emergency Radio Authority ("MERA"). c. Authorize President to execute agreement with Miller Pacific Engineering Group, Inc., in an amount not to exceed $82,200, for geotechnical services related to the final phase of 2005-06 storm damage slide repairs. Marin County BOS Agenda 5 12/04/2007 d. Authorize President to execute Notice of Completion for the 2007 Pavement Rehabilitation Program. Northern Region; and approve release of the retention amount of $124,552.53, 35 days after Board action, to Team Ghilotti of Petaluma. (Project No. ER07035) CONSENT CALENDAR B (Items CB-1 throuah CB-2) (Four affirmative votes reauired) ("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.) CB-1. Health and Human Services: Request from the Department of Health and Human Services to (a) authorize President to execute FY 2007-08 agreement with the City and County of San Francisco, for the disbursement of Ryan White Comprehensive AIDS Resources Emergency ("CARE") Act Title I funds, in the amount of $677,137, for the provision of HIV/AIDS services; (b) adopt corresponding resolution authorizing execution of agreement; and (c) approve budget actions as detailed in staff report dated December 4,2007. CB-2. Public Works: Request to approve budget adjustment to reallocate Nonmotorized Transportation Pilot Program ("NTPP") funds as detailed in staff report dated December 4, 2007. Marin County BOS Agenda 6 12/04/2007 D1GEST{. AGENDA FOR MARIN COUNTY BOARD OF SUPERVISORS MARIN COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS Agenda items will be heard at the time specified or Jater, depending on the progress of the meeting. AGENDA Tuesday, December 11, 2007 Board of Supervisors Chambers, Room 330, Civic Center 9:00 a.m. 1. Convene as the Board of Supervisors Workshop to provide status report concerning the Human Resources Department efforts regarding a workforce planning study. (Workshop to be conducted in Room 324 A, with supporting informational materials to be made available at the time of the meeting.) Recess as the Board of Supervisors 10:00 a.m. Convene as the Marin County Housina Authoritv Board of Commissioners 2a. Open time for public expression, up to three minutes per speaker, on items not on the Housing Authority agenda. 2b. Board of Commissioners' matters. 2c. Executive Director's Report. 2d. Request to adopt 2008 Fiscal Year Consolidated Agency budget. Recommended actions: Approve. 2e. Request to authorize the Executive Director to approve 2007 physical inventory write-offs in the amount of $574,445.33. Recommended action: Approve. ~ OJ .,...,. ..... .... ..... - ~ ~ All County public meetings are conducted in accessible locations. If you require American Sign Language interpreters, assistive listening devices or other accommodations to participate in this meeting, these may be requested by calling (415) 499-7331 (voice) or (415) 499-6172 (TTY) atleast 72 hours in advance. Copies of documents used in this meeting are available in accessible formats upon written request. The agenda is available on the Internet at htto:/Iwww.co.marin.ca.us/efiles/BS/AaMn/cvbaanda.htm The Board meeting is broadcast live over the Internet at htto:/Iwww.co.marin.ca.us/deots/BS/Archive/Meetinas.cfm A copy of the agenda will be faxed upon request by dialing (415)-499-6060 and entering "181" after the brief introductory message. 1 2f. Request to take actions necessary to exercise option to purchase a Below Market Rate ("BMR") property at Almond Court, San Rafael, for the current BMR value of $303,050, using interim funds provided by the City of San Rafael, to retain the property in the BMR program. (APN 179-471-25) Recommended actions: Authorize Executive Director to (i) exercise the Option to Purchase and execute required documents; (ii) take necessary steps to borrow the interim funds; and (iii) approve related actions as detailed in staff report dated December 11, 2007. Adiourn as the Marin County Housing Authoritv Board of Commissioners 10:15 a.m. Reconvene as the Board of Supervisors 3. Board of Supervisors' matters. 4. Administrator's report. 5. Open time for public expression, up to three minutes per speaker, on items not on the Board of Supervisors' agenda. 6. Consent Calendar A (Items CA-1 through CA-7) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board.) 7. Consent Calendar B (Item CB-1) ("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.) 8. Request from the Department of Cultural and Visitor Services to approve the Marin County Visitors Bureau 2008 Work Plan and take related actions. Recommended actions: (a) Approve the Marin County Visitors Bureau ("MCVB") 2008 Work Plan; and (b) authorize President to execute agreement with the MCVB for provision of visitor services. 9. Request from the Human Resources Director to approve an increase of biweekly hours and change in fringe group for Communications Dispatcher classifications, as detailed in staff report dated December 11, 2007. Recommended actions: Approve, effective December 30, 2007, an increase from 75 to 80 bi-weekly hours and reassignment from SEIU 949 bargaining fringe group 04-01 to bargaining fringe group 04-02, for the following job classes: Communications Dispatcher I (Class #1163), Communications Dispatcher II (Class #0906), and Supervising Communications Dispatcher (Class #0905). Marin County BOS Agenda 2 12/11/2007 10. Request from the Human Resources Director to approve tentative agreement with the Probation Managers' Association regarding fringe benefits, Retiree Health Plan 4, and miscellaneous retirement age. Recommended action: Approve tentative agreement as detailed in staff report dated December 11, 2007. 11. Request from the Public Defender to approve personnel changes to enhance the Public Defender's representation of in-custody defendants at arraignment. Recommended actions: Effective December 16, 2007, to (a) add 0.75 FTE Deputy Public Defender 1 and reallocate 1.0 FTE Legal Process Assistant 11- Bilingual (Position #14110002) to Legal Assistant-Bilingual; and (b) approve related budget actions as detailed in staff report dated December 11, 2007. 12. First Reading: Ordinance authorizing the County Recorder to establish a Social Security Number Truncation Program to convert existing "official records" into an electronic "public records." Recommended actions: Request clerk to read ordinance by title only and schedule merit hearing for January 8, 2008, at 10:30 a.m. 13. Appointments: a. County Service Area ("CSA") #18 - Las Gallinas One vacancy due to the resignation of Ron Ford. Recommended action: Schedule appointment for January 15, 2008. b. Disabilitv Access Appeals Board One vacancy for a Physicany Disabled representative due to the death of Bob Roberts. An application has been received from Candace del Portillo. Recommended action: Make appointment. c. Maior Crimes Task Force Oversiqht Committee One term expiration for the Board of Supervisors' appointee (Terrence Murphy, incumbent). Applications have been received from David Brown, James Coyle, George Grotz, Edward McDonough, James Petray, J.E.B. Pickett and Mary Trudell. Recommended action: Make appointment or schedule interviews for January 15, 2008. d. Retirement Board One term expiration for the Board of Supervisors' appointee, 4th Member (Peter Arrigoni, incumbent). Recommended action: Schedule appointment for January 8,2008. Marin County BOS Agenda 3 12/11/2007 11 :30 a.m. 14. Request to commend members of the Planning Commission, County staff and members of the public for their tireless efforts in guiding and developing the Countywide Plan Update, and to celebrate its completion. (Brief reception to follow in foyer.) 15. Closed Session: a. Instructions to Labor Negotiator regarding Teamsters Deputy District Attorneys', unrepresented employees, and Fire Fighters' bargaining units pursuant to Government Code 54957.6. b. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of Case: Marin United Taxpayers Association v. County of Marin, et al., Marin Superior Court Case No. CV-074999. c. Conference with legal counsel regarding anticipated litigation pursuant to California Government Code Section 54956.9(b)(1). Number of potential cases: One. Reconvene in Open Session Announcement from Closed Session. 1 :30 p.m. 16. Hearing: Appeal of the Planning Commission's denial of the Troussieux Variance and Design Review for the property located at 160 Homestead Boulevard, Mill Valley. (APN 048-042-10) Recommended actions: (a) Review the administrative record; (b) conduct public hearing; and (c) make determination on Appeal. * ********************* CONSENT CALENDAR A (Items CA-1 throuah CA-7) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board.) CA-1. Board of Supervisors: a. Supervisor Adams requesting resolutions honoring San Rafael City Councilmembers Gary Phillips and Paul Cohen; and retiring San Rafael City Clerk Jeanne Leoncini. b. Supervisor Arnold requesting resolution commending the Novato High School Soccer Team for winning the North Coast Section 3A Championship game. c. Supervisor Adams requesting resolution honoring Mission San Rafael Arcangel on the occasion of its 190th Anniversary. d. Supervisor Adams requesting resolution commending Doug Colbert for his years of service on the Las Gallinas Valley Sanitary District Board. Marin County BOS Agenda 4 12/11/2007 CA-2. CA-3. CA-4. CA-5. Community Development Aqency: a. Authorize President to execute agreement with Land Development Solutions, Inc., in the amount of $29,200, for civil engineering services related to the Toussin Senior Affordable Housing project. b. Authorize President to execute amendment to the agreement with John Roberto Associates, increasing the contract by $5,220 for a total contract amount of $30,220, and extending the contract period to December 31,2007, related to review of the Osterweis Coastal Permit and Design Review applications. c. Request to authorize President to execute the following documents related to the development of the Drake's Way Apartments project in Larkspur: (i) HOME Investment Partnerships Program agreement, in the amount of $1,109,461, and related Subordination Agreement, with Drake's Way Housing Partners, L.P.; (ii) Housing Opportunities for Persons with AIDS Progranl ("HOPWA") agreement, in the amount of $345,000, and related Subordination Agreement, with Drake's Way Housing Partners, L.P.; (iii) Community Development Block Grant Program ("CDBGIt) agreement, in the amount of $145,422.02, and related Subordination Agreement, with Drake's Way Housing Partners, L.P.; (iv) amended and restated CDBG agreement, in the amount of $80,000, with EAH Inc.; (v) Assignment and Assumption agreement with EAH Inc. and Drake's Way Housing Partners, L.P.; and (vi) subject to County Counsel approval, related documents that may be required by other sources of financing for this project. County Administrator: Adopt Resolution No. 2007- continuing the local emergency declaration for the County of Marin, related to the COSCO BUSAN oil spill which created a local environmental disaster, in conformance with Government Code Section 8630. Health and Human Services: NOTE: Agreements in item CA-4 are renewals of existing agreements that were included in and funded in the FY 2007-08 budget a. Authorize President to execute FY 2007-08 agreement with Kate Garay, in the amount of $140,000, to provide Emergency Medical Services ("EMSIt) program planning and trauma care system coordination. b. Authorize President to execute agreement with the CaliforniaKids Healthcare Foundation, in an amount not to exceed $145,000, to continue the expansion of CalKids dental package. Public Works: a. Pursuant to Board action on October 19, 2004, approving Invitation For Bid ("IFB") #2431 B, (i) approve renewal of blood draw services used by the Marin County District Attorney's Office for the period of November 1, 2007 to October 31, 2008, contracting with Arcadia Health Care Services, Inc. dba Arcadia Health Care of Southfield, MI, in an amount not to exceed $116,000; and (ii) authori;z.e Public Works Director to approve annual contract extensions as detailed in staff report dated December 11, 2007. Marin County BOS Agenda 5 12/11/2007 b. Authorize (i) President to execute agreement with Township Building Services, in the amount of $26,400, for janitorial services at 120 N. Redwood; (ii) President to execute Second Addendum to the agreement with Ramfire Building Maintenance, extending the contract term to December 21,2007 and increasing the contract by $3,034.50 for a total contract amount of $28,024.50; and (iii) Public Works Director to approve annual contract extensions for up to three subsequent years, as detailed in staff report dated December 11 , 2007. c. Authorize President to execute third addendum to agreement with Alta Planning + Design, increasing the contract by $211,405 for the total amount of $596,866, for services related to the Nonmotorized Transportation Pilot Program (tlNTPP"). d. Approve inventory of County lands, as required under Government Code Section 50569, pertaining to housing for persons and families of low and moderate income. e. Request to (i) approve a 3.30/0 rate increase for refuse and recycling services in the Southern Marin Franchise Area No.1; and (ii) authorize President to execute amendment to the agreement with Bay Cities Refuse, reflecting the rate increase. CA-6. Reqistrar of Voters: Approve Certification of Canvass of Votes for the results of the November 6, 2007, General District Election. CA-7. Treasurer: Monthly report of County, Schools, and District Investments as of October 31, 2007. CONSENT CALENDAR B (Item CB-1) (Four affirmative votes reauired) ("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.) CB-1. Library: Request from the Director of County Library Services to accept the following donations and approve budget actions as detailed in staff report dated December 11 , 2007: a. $1,000 from Glenda Griffith; and b. $3,000 from The Target Corporation. Marin County BOS Agenda 6 12/11/2007 BOARD OF SUPERVISORS COUNTY OF MARIN DIGEST , SPECIAL MEETING Thursday, December 13, 2007 Four Points Sheraton Hotel, Marin I Room 1010 Northgate Drive San Rafael, CA 94903 NOTICE IS GIVEN that Steve Kinsey, Marin County Board of Supervisors President, has called a special meeting of the Marin County Board of Supervisors on Thursday, December 13, 2007, to be held at 9:00 a.m. at the Four Points Sheraton Hotel, Marin I Room, 1010 Northgate Drive, San Rafael, California. The business to be transacted at the special meeting consists of the matter described below. AGENDA 1 . Countywide organizational planning session with County Department Heads to discuss long-term county goals. This will be a public meeting. Interested persons may make comments to the Board on the matter described above. Copies of this notice have been hand delivered or sent via facsimile to all members of the Board of Supervisors and media outlets who have requested notice of special meetings. * * * * * * * * * * * * * * * * * * * * K5J rI .,..,. ..... .... ..... - ~ JI American sign language interpreters may be requested by calling (415) 499-6172 (TTY) or (415) 499-7331 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon written request. The agenda is available on the Internet at http://www.co.marin.ca.us/efiles/BS/AgMn/cybagnda.htm The audio portion of Board meetings is broadcast live over the Internet at http://www.co.marin.ca.us/depts/BS/audio/index.cfm. A copy of the agenda will be faxed upon request by dialing (415)-499-6060 and entering "181" after the brief introductory message.