HomeMy WebLinkAboutTC Res 2008-01-16
RESOLUTION NO. 01-2008
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TIBURON AUTHORIZING THE SIGNING AND
ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT
& ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING
WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies
the employees and officials who may sign and endorse checks and other instruments of payment
on behalf of the Town, and which employees may have authorization for access to Town
documents held in safekeeping: and
WHEREAS, from time to time as employees or Councilmembers authorized to sign and
endorse checks and other instruments of payment on behalf of the Town leave the Town's
service it becomes necessary to add an authorized signer, and
NOW THEREFORE, BE IT RESOLVED THAT:
1. The Bank of America, Tiburon Branch, shall be the depository for all funds of the
Town of Tiburon. Commercial accounts shall be established and maintained by and in the name
of the Town of Tiburon and its Redevelopment Agency at the designated bank upon and subject
to such terms as may be agreed to from time to time.
2. All checks, drafts and other instruments for payment from the Town's commercial
General and Redevelopment Agency accounts in the amount of $2,500.00 or less, or relating to
the Town's state and federal paYroll tax obligations or PERS retirement or health insurance
benefit obligations in any amount shall be signed on behalf of the Town by any two (2) of the
following people: Town Manager (Margaret A. Curran), Director of Administrative Services'
(Heidi Bigall), Town Attorney (Ann Danforth), or any member of the current Town Council
(Miles Berger, Alice Fredericks, Tom Gram, JeffSlavitz, and Richard Collins). All checks,
drafts and other instruments for payment from the Town's commercial General and
Redevelopment accounts which exceed $2,500 shall be signed on behalf of the Town by (1) the
Town Manager and in his/her absence the Director of Administrative Services or Town Attorney
plus (2) one member of the Town Council.
3. All checks, drafts or other instruments for payment made payable to the Town of
Tiburon may be endorsed for deposit by written or stamped endorsement in the name of the
Town of Tiburon (Tiburon Redevelopment Agency) without individual signatures.
4. Staff is directed to provide a certified copy of this resolution to the Bank of
America along with signature authorization forms which include signatures of the individuals
currently holding the following positions: Town Manager, Director of Administrative Services,
Town Attorney, and Town Council members. The Town Clerk shall inform the Bank of America
of any changes in these positions and provide new signature cards when necessary.
-1-
5. The Bank of America is requested and authorized to ,honor, receive, certify or pay
any instrument signed or endorsed in accordance with this Resolution. This Resolution and
signature authorization forms submitted by the Town Clerk shall remain in full force and effect,
and the Bank is authorized and requested to rely and act thereon, until such time as the Bank
receives written notice of any changes from the Town Clerk.
6. The Bank of America, Tiburon Branch is the location of four Safe Deposit Boxes that
the Town rents from the Bank. The following employees of the Town are authorized by signature to
place, extract, or review items held in safekeeping: Town Manager (Margaret A. Curran), Town
Attorney (Ann Danforth), Town Clerk, (Diane Crane Iacopi), and Director of Administrative Services
(Heidi Bigall).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on
January 16, 2008, by the following vote:
AYES:
NOES:
ABSENT:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Berger, Collins, Fredericks, Slavitz
None
Gram
ATTEST:
~/~.
DIANE CRANE IACOPI, TOWN CLERK
-2-