HomeMy WebLinkAboutTC Digest 2008-08-15
TOWN COUNCIL WEEKLY DIGEST
Week of August 11-15, 2008
Tiburon
1. Letter - Deborah Mazzolini- Library Expansion Planillng
2. Letter - Nicholas Nguyen - Hawthorne Terrace/Pilgrim Heights
Undergrounding District
3. Letter - Ann-Eve Hazen - Construction at 3 Rolling Hills
4. Application for Design Review Board - Grover Wilson III
5. Yearly Recap - Design Review Submittals - July 2008
6. "Peninsula Pride" Program Report - August 12, 2008
Agendas & Minutes
7. Minutes - Planning Commission - July 23, 2008
8. Action Minutes - Planning Commission - August 13, 2008
9. Agenda - Design Review Board - August 21, 2008
Regional Agendas & Minutes
10. Belvedere- Tiburon Library Agency Meeting - August 18, 2008
11. Belvedere- Tiburon Library Agency Minutes - April 21, 2008
12. Belvedere-Tiburon Library Agency Minutes - June 23,2008
Regional
a) Notice of Public Hearing: Marin Co Development Code (Title 22) Zoning Map
Amendments - August 25, 2008
b) Bay Planning Coalition Newsletter, Estuary, August 2008*
c) League of Women Voters Newsletter, Bay Area Monitor, August/September
2008*
d) Invitation to Senator Tom Torlakson's 10th Annual BBQ & All-Star Chili Cook-
off *
e) Letter/Fact Sheet from Marin General Hospital- "The Sutter Health Equity
Transfer Process"*
f) ABAG Plan newsletter, Risk Matters, Summer 2008*
* Council Only
DIGEST
(1)
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Belvedere - Tiburon Library
1501 Tiburon Boulevard
Tiburon, CA 94920
415-789.2665 415-789-2650 (fax)
DATE:
TO:
FROM:
RE:
August 14, 2008
Peggy Curran, Tiburon Town Manager
Deborah Mazzolini, Library Director
Library Expansion planning
At the July 21,2008, Board meeting of the Belvedere-Tiburon Library Agency
(Agency), the Agency voted to support the Library Building Committee's
recommendation that the Civic Center Scheme be adopted as the preferred
placement for a Library expansion.
The Agency was influenced by the Building Committee's recommendations and
by the fact that the Town of Tiburon's General Plan sets a high-priority for the
building of new facilities on the street with parking in the back.
The Agency wishes to move forward with this project with the knowledge and
understanding that the Town Council accepts the proposed location. Because
this is a shared site it is particularly important that the Library and the Town are in
concert. Working together through the process will ultimately benefit the
community, the Library, and Tiburon Town Hall.
The Library's first meeting with Tiburon Town Council about the need for a
Library expansion was in 2001. The Agency appreciates the advice, support,
and understanding that Town Council has shown since that time. We look
forward to working together on this exciting project.
DIGEST
lawn ofTiburon . 1 'iDe:; Tiburon Boulevard. Tiburon, CA 94920. I~ 4] ).43'i.7373 F. 41 'i.43'i.24.~~ . www.ci.[jburon.ca.us
August 11,2008
Mr. David Phillips
PG&E
2455 Frates Rd.
Petaluma, CA 94954
Re:
Hawthorne Terrace/Pilgrim Heights Undergrounding District
Dear David:
In a recent discussion with you, it was recommended that the Town close out the
above-referenced project with PG&E since there has been no activity with the project.
While open, the project continues to accrue administrative charges which are eating
into the Town's original deposit with PG&E. We understand this still needs to be
reconciled.
The Town concurs with your recommendation that the project be closed out with
PG&E. We understand there is no drawback with this approach, and the project can be
restarted at a later date if desired. Please consider this letter as our request to close out
the project for the time being, and inform us of any further steps.
Thank you for your assistance, and please don't hesitate to contact me if you have any
questions.
S;~IY'
--- ~~
Nicholas T. Nguyen, P.E.
Director of Public Works/Town Engineer
Cc: V Peggy Curran, Town Manager
Project file
Jeff Slavit,
Mayor
Alice Fredericks
Vice Mayor
Miles Berger
Councilmember
Dick Collins
Councilmember
Tom Gram
Councilmember
Margaret A. Curran
Town Manager
ANN-EVE HAZEN
20 Spring Lane
Tiburon, Ca 94920
folrE ~ rE 0 'I!J rE Ini
~j AUG 1 I 2008 @
PLANNING DIVISION
August II, 2008
Peggy Curran, City Manager
Town of Tiburon
Town Hall
Tiburon Ca 94920
RE: 3 Rolling Hills
Dear Ms. Curran
I live just below the spec house being built at 3 Rolling Hills by Mark
Jancheski. I have had several problems during this construction, including
insufficient drainage and dirt being piled up, but what I wish to address
right now is the 80 year old oak tree that is in the corner of our properties
(on both lots) and is very large, with multiple trunks.
I am attaching a copy of a letter from the arborist who took care of that oak
for fifteen years for the previous owners of 3 Rolling Hills. His letter will
explain what has been happening with that tree.
I made it clear to Mr. Jancheski that I want that beautiful oak to remain
healthy. He referred to it in an e-mail dated 8/2/07 to me(attached also) in
which he referred to his approvals and said Dan Watrous and Laurie... "are
writing a condition of approval to maintain the oak tree." Well, cutting its
roots and piling all that dirt on top of the roots is not maintaining the tree-it
is killing the tree.
Original plans that were approved had a retaining wall and no extra dirt near
the tree. Later, somehow (without any notice to me) Mr. Jancheski was
given approval to just pile the dirt up and have it "rolled" without a retaining
wall. He told the City that Mrs. Hazen was in agreement, which was not
true.
I am asking you to make Mr. Jancheski remove the dirt that is over the roots
and put the retaining wall in place.
It is a heritage tree, which the Town of Tiburon protects I have been told.
Thank you. I will be gone from August 14 until Sept 7(in case you try to
reach me).
Thank you,
Qu-
Cc: Dick Collins
06/26/2008 14:07 FAX 14154728650
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Corneast Webrnail- Ernail Message
3l2o
From:
To:
Subject:
Date:
Mark Jansheski <markjansheski@yahoo,com>
ahazen 1945@comcast.net
Re: 3 Rolling Hills/20 Spring
Wednesday, August 01,20078:33:12 PM
Ann-Eve.
I reported our discussion Wed about the hedge and oak
to Dan Watrous and Laurie, they are writing a
po
condition of approval to maintain the oak tree, I
have to get from Peter Brooks still the best way to
get the hedge up to 6' under the oak tree, I will
report to you my conversation with Peter. Thanks for
your time visiting with me, will make sure the
privacy is maintained the way we talked about.
Best,
Mark
on ahazen1945@comcast.netwrote:
-1:
>
> Yes. 1 :30, AE
> ______u______ Original message ---------_____
> From: Mark Jansheski <markjansheski@yahoo,com>
>
> > See you at 1 :30.
> > ..- ahazen1945@comcast.netwrote:
>>
> > > Mark, On my side I have to scoot down or hold on
>to
> > > something; it is nothing like on your side. I
> wish
> > > you would have thought of that before building a
>
> > > pool so close to such a sharp decline. I know we
>
> > > talked about this. If you are available today
> > > around 3:30 let me know and I will meet you
> here.
> > > AE
>>>
> > > -------------- Original message --------------
> > > From: Mark Jansheski
>>>
Page 1 of 5
http://rnailcenter2.comcast.netlwrnc/v /wm/46B20E46000 l66F700000 11 C220073 5446CAC... 8/2/2007
TOWN OF TffiURON
COMMISSION. BOARD & COMMITTEE
APPLICA TION
The Town Council considers appointments to various Town commissions,
boards and committees throughout the year due to term expirations and unforeseen
vacancies. In an effort to broaden participation by local residents in Tiburon's
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas ofinterest and,special skills or experience
which woulil be beneficial to the Town, by completing both sides of this form and
returniIlg it to Town Hall. The application form can also be found on the Town's
website, www.ci.tiburon.ca.us. .
Copies of the application will be forwarded to the Town Council and an
informal interview will be scheduled when a vacancy occurs. Your application will
remain on file at Town Hall for a period of one (1) year.
Thank you for your willingness to serve the Tiburon community.
TOWN CLERK
TOWN OF TIBURON ~
~fi~'
Diane Crane Iacopi
Town Clerk
~~u~ ~ : ~oo~ ~
***********************************************
AREAS OF INTEREST
Please Indicate Yonr Area(s) ofInterest in Nnmerical Order
(#1 Being the Greatest Interest)
PLANNING
V DESIGN REVIEW
HERITAGE & ARTS
LIBRARY
PARKS, OPEN SPACE & TRAILS
JT. RECREATION COMMITTEE
DISASTER PREPAREDNESS
MARIN COMMISSION ON AGING
1
, " P$RSONAl DATA '.'
(pLEA!lEPRINT OR TI;.PE-A RE!lVMEMA Y~E A1TACHIID AS WELL)
(3 rtt:l V('./ tv" Is O~ ~'II
NAME:
MAILING ADDRESS: 3)-1 t:vvc€J"\ VJ'^ tj
,
TELEPHONE: Home: 3 $<0, 6 s~Work: 60 / ' f../L(C/tJ Fax No.
PROPERTY OWNERS' ASSOC. (If applicable)
TIBURON RESIDENT: (Years) 16 {0, DATE SUBMITTED:Ot' II d-/ () f
/)e4r K -.0 ~fv-e.. I (~l/N),,", r;p,.,..-,v-H; a./l.9
"L- (/,,~)fo,...cJl /VOf-t- /)Jvei) ~v.,,-<- C</~;J/'Ofr"K,
~ ( J20+o-K e~ -!'~ <[pee /~, b/~ I L.C{J~J
/"'/ (F'dA/\.I:'-!~-./) 15 ;teA ( J:0--f-<>.. fe /5JvejJ I (~v--l5 ,I
e ""tfY- ()/V'V'>. -fc< i #. ~ef Vhl' I, 'i? f-o ,Ae~cf/ v-J c/A...-/.e,uf"J/
cfJ(;(,..,'-{-tcfvr-( c//,~l'r,
--------_____________________________ Town Hall Use ------------------------------------
s:/ () --00
Interview Date:
10 0 s-v~c{
Date Application Received:
Appointed to:
(Date)
Date Term Expires:
Length of Term:
2
329 Karen Way
Tiburon, CA 94920
GROVER WILSON III
groverwilson3@comcast.net
(415) 388-6580
Cell (415) 601-4440
SUMMARY
Real estate expert with demonstrated successful management responsibility for a
corporate real estate department of growing retail organization. Proven ability to
identify macro level opportunities and then manage, develop and grow business
through relationships with major shopping center developers, national retailers and
individual property owners.
PROFESSIONAL EXPERIENCE
SUNRISE SENIOR LIVING, Walnut Creek, CA 2007 to 2008
Acquisitions Director: Corporate Development
Acquisition responsibility for identifying, pro forma preparation, obtaining corporate
approval and receiving entitlements for new real estate opportunities (purchase or
lease) of senior retirement locations within Marin, Monterey, San Francisco, San
Mateo, Santa Clara and Santa Cruz, Counties.
WORLD SAVINGS BANK, Oakland, CA 2000 to 2007
Vice President: Corporate Development - Site Acquisition
Direct management responsibility for six full time employees, numerous outside
attorneys and consultants plus one-half of World's 289-retail branch network and site
acquisition's annual $3 million budget.
Responsible for expanding the nationwide retail branch network by identifying and
acquiring new retail branch locations through purchase, ground lease, building lease
and whole company acquisition.
With my guidance and direction, retail branch network expanded 50 percent, which
lead specifically to Company growth from $34 billion to over $125 billion in assets.
Personally produced 69 new retail locations valued over $75 million (one half of
Department's total production).
Worked closely with senior management, including both the co-CEO and co-
chairmen of the board of directors, in determining potential acquisitions, dispositions,
branch consolidations and relocations. Authored, edited and presented to senior
management extensive written documents for real estate recommendations.
Actively participated in new branch site design including interior layout and
construction and exterior branch plan including visibility, signage, access and
parking. Provided new branch direction and guidance to Corporate Facilities,
Marketing, Savings Administration and Property Management.
GROVER WILSON m
PAGE 2
Broad-reaching knowledge of national commercial retail real estate markets including
demographic trends such as growth, senior age, income, density, and bank deposit
totals. Specific expertise in Ariwna, California, Connecticut (opened market),
Colorado, Florida, Illinois (opened market), New Jersey, New York (opened market),
Oregon, Pennsylvania (opened market), Texas and the greater Washington DC area
(opened market).
Diligently worked to establish, maintain and deepen professional relationships with
major real estate developers including General Growth, Macerich-Westcor, Regency
Centers, Simon, Taubman and Westfield. Also, worked closely with national retailers
including Dominick's, H-E-B, Jewel/Osco, Peet's Coffee, Publix, Ralphs,
Randalls/Tom Thumb, Ross Stores, Safeway, Shop-Rite, Target, and Williams-
Sonoma.
Extensive knowledge of real estate law and environmental issues. Functioned as
Assistant Secretary of World Savings Bank with requisite signing authority for real
estate transactions. Repeat annual facilitator of week-long World Savings
management training courses.
Assistant Vice President 1997 to 2000
Responsibilities increased to include all of California, Colorado, Florida, Texas,
Arizona and New Jersey plus management of two assistant site acquisition analysts
and two administrative assistants.
Regional Real Estate Manager 1995 to 1997
In addition to southern California and New Jersey, assumed responsibility for Arizona
and Texas and the management of one administrative assistant.
Senior Site Acquisition Analyst
Began site acquisition career with southern California
responsibility for New Jersey was assumed in 1993.
1992 to 1995
territory. Additional
EDUCATION
B.A., Political Science, UNIVERSITY OF COLORADO, Boulder, CO
TRAINING AND PROFESSIONAL AFFILlA TIONS
. MemberICSC since 1993.
. Expert real estate negotiator.
. Annual facilitator of week-long resident World Savings management training
semmars.
. Professional real estate and fmance courses including World Savings Bank,
University of Shopping Center (ICSe), CoreNet Global, UC Berkeley Extension,
Cushman & Wakefield and intensive four-month Xerox sales training course.
. Board of Directors - Tiburon Peninsula Little League
~
YEARLY RECAP DESIGN REVIEWSUBMITTALS.. 2008
TYPE JAN FEe MAR APR MAY JUNE JULY JULY AUG SEPT OCT NOV DEC TOT TOT
2007 2008 2007'
NEW SFR 1 0 0 3 1 0 1 2 6 11
MAJOR AL T 1 1 2 0 1 0 0 1 5 16
MINOR AL T 1 0 1 3 2 1 0 7 8 14
SIGN PERMITS 0 1 3 0 1 0 1 1 6 5
TREE PERMITS 6 4 3 3 1 5 5 3 27 22
VARIANCES 0 1 1 3 1 1 0 12 7 43
FAR EXCEPT 3 2 0 3 1 0 1 1 10 11
STAFF REVIEW 23 13 17 14 17 18 15 14 117 88
APPEALS 0 0 0 0 0 0 0 0 0 1
TOTALS 35 22 27 29 25 25 23 41 18~ 211
, MONTH/YEAR TOTALS THROUGH JULY 2007
o
-
G)
m
en
--I
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TOWN OF TIBURON
OFFICE OF DESIGN REVIEW
MONTHLY REPORT
JULY 2008
DESIGN REVIEW BOARD APPLICATIONS:
NUMBER SUBMITTED
. NEW SINGLE F AMIL Y RESIDENCES
.
. MAJOR ADDITIONS/ALTERATIONS
.
. MINOR ADDITIONS/ AL TERA TrONS
. (not eligible for Staff Revie"~
. SIGN PERMITS
. TREE PERMITS
.
. V ARlANCE REQUESTS
. FAR EXCEPTIONS REQUESTS
. EXTENSION OF TIME
STAFF REVIEW APPLICATIONS:
Review of minor exterior alterations and additions ofless than 500
square feet.
I
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5
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15
APPEALS OF DESIGN REVIEW BOARD DECISIONS TO TOWN COUNCIL
REPORT PREPARED BY: Connie Cashman, Planning Secretary
DATE OF REPORT: August 6, 2008
o
2007
2
1
7
1
3
12
1
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14
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DIGESr@
PENINSULA PRIDE PROGRESS REPORT FOR AUGUST 12, 2008
CONTRIBUTORS TO DATE:
Vickie Stollmeyer, 1455 Hill Rd., Glen Ellen, CA, 95442
Ed and Stephanie Regan, 1876 Centro West, Tiburon
Derek and Nancy Parker, 2351 Spanish Trail Rd., Tiburon
Tom Lahey, 77 Paseo Mirasol, Tiburon
Marden Plant, 27 Reed Blvd., Mill Valley, 94941
Erik McLarson, 10 Via Capistrano, Tiburon
Dave and Karen Taylor, 190 Rancho Drive, Tiburon
Dr. Thomas Cromwell, 59 Peninsula Rd., Belvedere
Stone and Suzi Coxhead, 34 Reed Ranch Road, Tiburon
Marilyn Hadley, 18 Reed Ranch Road, Tiburon
Joan Rosenthal, 647 Hilary Drive, Tiburon
Barbara Meislin, P.O. Box 1277, Tiburon
Robert Placak,382 Greenwood Beach Road, Tiburon
Mark Dickinson, 430 Bella Vista Avenue, Belvedere
Laurie and Libby Weisheit, 16 Venado, Tiburon
Dellie and Doug Woodring, P.O. Box 1160, Tiburon (twice!)
Edward Stephens, 82 Red Hill Circle, Tiburon
Stacks, attn: Mel Ronick, 1045 Hensley Street, Richmond
Janice Anderson-Gram, 8 Venado, Tiburon
M. L. Boyce, 8 Palmer, Tiburon
Sylvia Singh, 4589 Paradise Drive, Tiburon
Ralph and Clarrie Hanley, 127 Golden Gate Ave., Belvedere
Peter and Janet Andersen, P.O. Box 1047, Belvedere
Derek and Nancy Parker, 2351 Spanish Trail Road, Tiburon
Doug and Dellie Woodring, P.O. Box 1160, Tiburon
M. Dyer Grote, 30 Old Landing Road, Tiburon
Marjorie Jane Moore, 32 Golden Gate Ave., Belvedere
Michelle @ Shark's Deli, 1600 Tiburon Blvd., Tiburon (free lunches)
Contributions to date - $2,705 (Not including Shark Deli lunches provided by
Michelle for all workers and volunteers following their labors).
RECEIV' [)
AULi "I 4 2008
TOWN MANAGERS OFFICE
TOWN OF TIBURQN
WORK ACCOMPLISHED:
Saturday, MAY 17 - Cleared all three concrete traffic medians of weeds. Also,
cleared hillside of Scotch Broom along Tiburon Blvd. @ West Knoll. Three
laborers with tools for 6 hours = $450, plus water, Power Bars, trash bags, auger
tool, and PENINSULA PRIDE poster = $505.
Saturday, MAY 31 - Mowed weeds @ entrance to Blackie's Pasture and up
Tiburon Blvd. along the southside guardrail past Stewart Drive to Avenida
Miraflores. Partial cleanup on northside of Tiburon Blvd @ bus stop. Two
laborers with weed eaters working for 8 hours = $400.
Saturday, JUNE 14 - Started at Trestle Glen and worked the north side of
Tiburon Blvd to Cecila Way clearing litter, mowing weeds and eliminating
invasive plants. Progress was slow because considerable dirt had washed onto
Tiburon Blvd. and weeds were growing in it. Did what we could to clear dirt away.
Two laborers with weed eaters worked 8 hours = $400.
Saturday, JULY 5, 2008 - Started at Rockhill Road and cleared tall weeds and
invasive grasses on the north side of Tiburon Blvd, aka State Highway 131
(dangerous curve at the onset) and worked past Stewart Drive to Trestle Glen.
Was a hard day's work as weeds were thick and hills steep. Two laborers with
tools for 8 hours = $400.
Saturday, JULY 12 - Started picking up litter/cutting weeds on north side of
Tiburon Blvd at Blackfield Drive and worked west to West Knoll Drive and the bus
stop bench surrounded by weeds. Returned on south side, doing same, went
past Blackie's Pasture along guard rail to Stewart Drive. Volunteers Ron Helow
and Martin Cannon pitched in. Two laborers with weed eaters worked 7 hours =
$400 (They were dismissed an hour early because of their excellent work).
Saturday, AUGUST 2 - With volunteer Laurie Weisheit we got the last stretch of
ugly weeds on the curve leading into town, just before the Belvedere Tennis
Club. Mission Accomplished! Really. Then just a few pick-up items, such as
weeds in the medians (how do weeds grow in summer, in concrete with no
water? And why don't deer like them?), remained and Tiburon Blvd will now look
reasonably well for the rest of the summer. This job took three hours of volunteer
time so costs were $0 (we got a liverwurst sandwich and a beer at Shark's Deli)
AMOUNT EXPENDED TO DATE: $2,105
Therefore, PENINSULA PRIDE has $600 in the bank and no plans for work until
early next summer (other than sowing poppy seeds when the rains come;
assuming the rains will someday come). Does anyone have any ideas for interim
projects?
As always, thanks for your cash and encouragement - the Town of Tiburon
(Town Manager Peggy Curran in particular) and The Ark helped make this
possible ($600 resulted from Diane Smith's article). I enjoy cleaning things up;
now drives along Tiburon Blvd are much more enjoyable. See you next spring.
~
TOWN OF TIBURON
Tiburon Town Hall
1505 Tiburon Boulevard
Tiburon, CA 94920
Action Minutes - Regular Meeting
Tiburon Planning Commission
August 13, 2008 - 7:30 PM
ACTION MINUTES
TIBURON PLANNING COMMISSION
CALL TO ORDER AND ROLL CALL 7:30 PM
Chairman O'Donnell, Vice Chairman Kunzweiler, Commissioner Corcoran, Commissioner
Fraser, Commissioner Frymier All Commissioners Present
ORAL COMMUNICATIONS
Persons wishing to address the Planning Commission on any subject not on the agenda may do
so under this portion of the agenda. Please note that the Planning Commission is not able to
undertake extended discussion, or take action on, items that do not appear on this agenda.
Matters requiring action will be referred to Town Staff for consideration and/or placed on a
future Planning Commission agenda. Please limit your comments to no more than three (3)
minutes. Testimony regarding matters not on the agenda will not be considered part of the
administrative record. There Were None
COMMISSION AND STAFF BRIEFING
Commission and Committee Reports
Director's Report
PUBLIC HEARING
I. 20-22 MAIN STREET: CONDITIONAL USE PERMIT FOR DEMOLITION OF
AN EXISTING TWO-STORY COMMERCIAL BUILDING (THE '"HARBOR
LIGHT") BUILDING, CONSTRUCTION OF A NEW TWO-STORY, 2,950
SQUARE FOOT COMMERCIAL BUILDING, AND CONSIDERATION OF
CERTIFICATION OF THE FINAL ENVIRONMENTAL IMPACT REPORT (FEIR)
FOR THE PROJECT; FILE #] 0705; Zelinsky Properties, Owner; Hank Bruce
Architects, Applicant; Assessor Parcel No. 059-102-22 [L T] EIR Certified: CEOA
Findinfls Made: Conditional Use Permit Approved (5-0)
2. I] SHEPHERD WAY (THE LITTLE SCHOOL): CONDITIONAL USE PERMIT
AND NEGATIVE DECLARATION TO EXPAND AN EXISTING DA YCARE
CENTER; FILE #10806; Shepherd of The Hills Lutheran Church, Owner; The
Little School, Applicant; Assessor's Parcel No. 034-291-3] (Continued From
July 9,2008) [DW] Approved (5-0)
Tiburon Planning Commission
Action Minutes
August 13, 2008
Page]
DISCUSSION ITEMS
3. GREEN BUILDING PROGRAM---REFERRAL FROM TOWN COUNCIL
REGARDING POSSIBLE AMENDMENTS TO THE DRAFT GREEN BUILDING
ORDINANCE NOT REVIOUSL Y CONSIDERED BY THE PLANNING
COMMISSION; FILE MCA 2008-02 [SA] Recommended Approval to Town
Council (3-2)
MINUTES
4. PLANNING COMMISSION MINUTES - Regular Meeting of July 23, 2008
Approved as Amended (4-0-1)
ADJOURNMENT 10:25 PM
.OR 1308
Tiburon Planning Commission
Action Minutes
August 13.2008
Page 2
(!J
PLANNING COMMISSION MINUTES 968
July 23,2008
Regular Meeting
Town ofTiburon Council Chambers
1505 Tiburon Boulevard, Tiburon, California
CALL TO ORDER AND ROLL CALL:
Vice-Chairman Kunzweiler called the meeting to order at 7:30 p.m.
Present:
Vice-Chair Kunzweiler, Commissioners Fraser, Frymier and Corcoran
Absent:
Chair O'Donnell
Staff Present: Community Development Director Anderson, Planning Manager Dan
Watrous and Minutes Clerk Levison
ORAL COMMUNICATIONS: None
COMMISSION AND STAFF BRIEFING:
Community Development Director Anderson provided the following briefing:
. The Little School's application for a conditional use permit is scheduled to
reappear before the Commission at the meeting on August 13, 2008;
· The "Harbor Light" merit hearing is tentatively scheduled for the meeting on
August 13,2008;
· The Town Council considered the Green Building Program at its meeting the
previous week. They asked that the ordinance be amended to require a checklist at
the building stage only. This referral will come before the Planning Commission
in August, at which time the Commission can share any comments or
recommendations before the program returns to the Town Council.
Vice-Chair Kunzweiler informed staff and the public that Commissioner Fraser would
recuse himself from participating on Item No.1 and requested that the item be moved to
the end of the agenda.
PUBLIC HEARING:
2. 1620 TIBURON BOULEVARD: TIME EXTENSION AND
MODIFICATION FOR A CONDITIONAL USE PERMIT TO OPERATE A
WIRELESS COMMUNICATIONS FACILITY; Barbara Abrams, Owner;
T-Mobile, Applicant; Assessor's Parcel No. 059-101-03; FILE #19606
TIBURON PLANNING COMMISSION MINl1TF.5 JULY 23. 2008 MINUTES #968
PAGE 1
Planning Manager Watrous presented the staff report, stating that this was a request to
extend and modifY a previously approved conditional use permit for a wireless
communications facility has been established on property located at 1620-1632 Tiburon
Boulevard. He said that the proposal requests modifications to the existing facility to
increase the size of the existing antennas and install a second equipment cabinet next to
the existing cabinet. He noted that the Town has received no complaints regarding this
wireless communications facility and that the antennas are not particularly visible. He
noted several minor amendments to the draft resolution on the item:
. Condition No. I - Add the language "shall expire on September I I, 2013 unless
otherwise renewed pursuant to the Iiburon Municipal Code."
. Condition No.4 - Update the code section to Section 16-4.417 of the Municipal
Code rather than the Zone Ordinance
Sandra Steele, representing I-Mobile, requested the Commission approve the use permit
extension with the modifications to the existing facility and offered to address any
concerns the Commission may have.
Commissioner Corcoran asked whether the submitted radio frequency analysis is based
upon information provided by the manufacturer or on studies of functioning antennas
already in use at other locations. Ms. Steele explained that the reports are partly
projections based upon drawings from the architects, specifications from RF engineers
and measurements of the existing antennas.
Commissioner Fraser asked if this is a proprietary site. Planning Manager Watrous said
that while it is currently the only location at this site, there is an application for another
facility to be installed at this same site. Commissioner Fraser asked if another facility
would require an additional antenna. Planning Manager Watrous confirmed this and
explained that the RF studies for the additional antenna would have to assume both
facilities were operating simultaneously.
Commissioner Fraser expressed his desire to consider encapsulating antennas into
combined structures. Planning Manager Watrous warned that speculation is difficult and
noted that while the applicant for the additional facility has expressed intent, the
application is incomplete at this time. If and when it is completed, the application will
come before the Commission at which point it can be determined how it relates to
existing facilities and overall visual impact.
Commissioner Corcoran asked if the "public limit exposure" refers to second floor
elevations and expressed concern over some of the measured values in the enclosed
report. Ms. Steele explained that her expertise is in design but that typically there are
ground level, second floor and highest floor level readings. Planning Manager Watrous
eXplained that the proposed antennas would be operating well within the FCC limits for
such facilities. Ms. Steele added that the FCC exposure limits have a built in safety
factor of 50 and that this facility's measurements are only 1 % ofthose limits.
T1BlJRON PLANNING COMM IssrON MINUTES JULY 23. 2008 MINI ITES IN68
PAGEl
Commissioner Frymier questioned the main purpose of the modifications. Ms. Steele
explained that they would like to upgrade the facility from a 2G (second generation
technology) to 3G (third generation technology) site. She said that 3G is the current
standard technology, allowing faster transmission of data with an antenna that is only a
couple of inches wider.
Commissioner Frymier asked how long this technology is expected to last. Ms. Steele
had difficulty projecting but Planning Manager Watrous noted that the current antennas
have been in place for twelve years. Ms. Steele indicated that the aim of the industry is to
increase capacity without increasing size.
There were no public comments.
Commissioner Fraser supported the request with the amendments suggested by Planning
Manager Watrous. He noted that the Town reserves the right to review the application at
a later date.
Commissioner Corcoran supported the project, adding that the conditions of approval
would retain the Commission"s jurisdiction to review the facility if there are any issues.
Vice-Chair Kunzweiler stated that it was important to improve the capability of wireless
facilities on the Tiburon Peninsula.
ACTION: It was MIS (Fraser/Frymier) to adopt the resolution granting a time extension
for this conditional use permit until September 11,2013 with the outlined amendments.
Vote: 4-0.
DISCUSSION ITEM:
3. 20-22 MAIN STREET: DETERMINATION AS TO WHETHER
RECIRCULATION OF ENVIRONMENTAL IMPACT REPORT (EIR)
FOR THE "HARBOR LIGHT" COMMERCIAL PROJECT IS
REQUIRED; Zelinsky Properties, Owner, Hank Bruce Architects,
Applicant, Assessor's Parcel No. 059-102-18; File #10705
Community Development Director Anderson presented the staff report, stating that the
Town ofTiburon is processing an application for demolition of an existing 2-story, 2,4] 5
square foot commercial building located at 20-22 Main Street and replacing it with a new
2-story, 2,941 square foot commercial building. He said that a A draft environmental
impact report (DEIR) was prepared and circulated for public review and comment for 45
days. Public comments on the DEIR were solicited at a public hearing held at the July 9,
2008 Plamling Commission meeting. TIle comment period closed on July] 8,2008. No
comments on the DEIR, written or oral, were received during the comment period. He
stated that the purpose of this meeting is for the Planning Commission to hear and
consider the recommendation of the Environmental Coordinator as to whether
TIBURON PLANNING COMMISSION MINUTES JULY 21. 200N MINUTES #lj6~
PAGE]
"significant new information" that would require recirculation of the DEIR has been
received during the public comment period.
Commissioner Corcoran asked if a representative from Newman Planning Associates was
present and Community Development Director Anderson said no, they would be present
for the certification of the EIR.
Commissioner Corcoran relayed his research on the incorporation of climate change
analysis into EIRs and explained that while it is an evolving science, there is a strong
collective voice suggesting its need in every EIR. He asked what the Town's position will
be on the matter going forward. He said that he was concerned about a growing
occurrence oflitigation for failure to analyze greenhouse gas emissions.
Director of Community Development Anderson explained that it is first up to the local
agency to find that a project has the potential for significant impact on global climate
change. He said that while the State has not yet developed or released any thresholds of
significance, he firmly believed that a project this small would not have a significant
impact on global climate change and would not exceed any such thresholds.
MOTION: It was MIS (Frymier/Fraser) that recirculation of Environmental Impact
Report for the "Harbor Light" Commercial Project is neither warranted nor required.
Vote: 4-0.
MINUTES:
4. PLANNING COMMISSION MINUTES - Regular Meeting of July 9, 2008
Commissioners requested the following amendments to the Minutes:
. Page 10, 2nd paragraph from the bottom, delete from the 2nd sentence: "have
always ultimately"
. Page 5, 4th paragraph. amend the 4th sentence to read: "Ms. Baker said that
nursery and preschool wait list times are up to two years and that the older
children are usually placed into a higher grade before a space becomes available
for them."
. Page 5, 4th paragraph, delete from the last sentence: "18"
. Page 9, 2nd paragraph, amend beginning with the first sentence to read: "matters
of easement~. Planning Manager Watrous said that it generally does not, but that
as the condition ofthe road is directly related to the proposed use.... ....both the
church and preschool were in operation when the easement was initially granted."
. Page 10, 4th paragraph, amend line 2 to read: "it is clear that residents want"
TIBURON PLANNING COMMISSION MINUTES - .IUL Y 2,. 2008 MINUTES fl96lo;
PAGE 4
. Page 10, 4th paragraph, amend the 3rd sentence to read: "with preschool~."
. Page 1 0, 4th paragraph, amend the 6th sentence to read: "the Town does not
generallv take over private roads."
MOTION: It was MIS (Corcoran/Fraser) to approve the Minutes of July 9, 2008 as
amended. Vote: 4-0.
Commissioner Fraser recused himself from Item No.1. Planning Manager Watrous stated
that both Commissioners Fraser and Frymier are members of the Tiburon Peninsula Club
but that to maintain a quorum, Commissioner Frymier was previously re-qualified to vote
matters related to the Club.
PUBLIC HEARING:
1. 1600 MAR WEST STREET: AMENDMENT TO AN EXISTING
CONDITIONAL USE PERMIT TO ALLOW EXTENDED HOURS OF
OPERATION FOR OCCASIONAL SPECIAL EVENTS; Tiburon Peninsula
Club, Owner/Applicant; Assessor's Parcel No. 058-171-17, 76, &84, and 058-
240-21; FILE #10808
Planning Manager Watrous presented the staff report, stating that the Tiburon Peninsula
Club, or TPC, has submitted an application to amend the conditional use permit to allow
Tiburon Town Staff to authorize occasional exceptions to the hours of operation on a
case-by-case basis for special events. He said that TPC has informed the Town that they
are planning to hold a 60th anniversary celebration this fall and would like the ability to
hold this event past the hours prescribed by their use permit. The current condition of
approval regarding events and amplified music does not provide any flexibility to allow
special events or play amplified music beyond the hours specified in Condition NO.5.
TPC has requested that Condition No.5 be modified to allow Town Staff to authorize
occasional exceptions to these hours on a case-by-case basis for special events. He stated
that Staff believes that limited exceptions can be made on to these hours without
substantially increasing any disruption to neighboring residents, and recommended
conditions of approval limiting the number and hours of these requests and requiring that
neighboring property owners and residents be notified by mail in advance of events
authorized by such exceptions.
Commissioner Frymier asked what hours are allowed by the conditional use permit for
the Belvedere Tennis Club. Planning Manager Watrous explained that their use permit is
similar to that for TPC in that there is no exception process on a case by case basis. He
also pointed out that the two facilities are in different situations with different
neighborhood characteristics.
Commissioner Corcoran asked if it is standard to modifY the conditional use permits to
allow a set number of special events or if an exception can be made strictly for the
anniversary party. Planning Manager Watrous explained that there are only two facilities
TIBURON PLANNING COMMISSION MINUTES JULY 21. 2008 MINUTES 11968
PAGE 5
like this and so there is not a standard procedure but that normally the use permit would
not be amended to allow one specific event. He advised the Commission to consider it as
more of a procedural issue and whether or not staff should have the ability to make
judgments and allow exceptions on a case by case basis.
Commissioner Corcoran noted that while staffrecommended limiting the special events
to official TPC functions, it was not written as an official condition in the amended
conditional use permit. He asked that this be included in the amended permit.
Commissioner Frymier asked who would be responsible for notifYing neighbors of
extended hour events. Planning Manager Watrous responded that the responsibility
would lie with the TPC to notifY neighbors and to supply Town staff with a copy of the
notice. He stated that ongoing compliance with this requirement would be addressed at
the review of the conditional use permit.
Vice-Chair Kunzweiler opened the public hearing.
Bruce Ross, representing the TPC, stated that the TPC agreed with most of the staff
analysis and recommendations. He asked if there would be a fee associated with each
special event permit. Planning Manager Watrous said there is not a fee associated with
those permits. Mr. Ross also expressed the TPCs preference to allow of 4 or 5 events
with a time limit to extend until ] 2 a.m.
Jerry Pang, TPC general manager, stated that the BTC, Corinthian Yacht Club, and San
Francisco Yacht Club are all allowed to host events until at least II p.m. if not midnight
or.J a.m. on certain evenings. Planning Manager Watrous noted that both yacht clubs are
in Belvedere, not in Tiburon.
Jeff Babikian, TPC President, expressed that the time limits recommended by Staff would
provide an acceptable short-term solution, but the TPC would ideally like to remain open
until ]2 a.m. for special events. He said that TPC believes there is an inequity with the
other facilities in the area and would like to revisit the issue at a later date. He stated that
the club wants to be respectful of its neighbors.
Vice-Chair Kunzweiler noted that TPC agreed to these operating hours when it applied
for its expansion permit in 2005 and he asked what had changed since then. Mr.
Babikian responded that the management in effect at that time focused on the expansion
and looked at the operating hours as a technicality.
Commissioner Frymier asked if TPC had any objection to the stipulation that the special
events be limited to club-hosted events. Mr. Babikian said that they had no objection,
explaining that their objective is to celebrate fun within the membership and the
community.
Commissioner Frymier asked how many outside events, like weddings, have been held at
the club until 8 or 9 p.m., noting that the Town has received severa] letters from
TIDURUN PLANNING COMMISSION MINUTES JULY 23.1008 MINUTES #Y6R
PAGE 6
neighbors complaining ofloud events. Mr. Babikian answered that to his knowledge,
there have been two daytime weddings.
Commissioner Frymier confirmed the club's regular summer events schedule of
Wednesday and Friday evenings.
Mr. Babikian said the TPC feels that the cost and man hours associated with sending out
notices to the neighbors for each event would be an excessive burden.
Nancy Walsh stated that she lives in an apartment complex neighboring TPC and said
that overall, she feels that TPC is good neighbor. Her main complaint is the loudspeaker
used at some events and noted that on Memorial Day, the noise was particularly
excessive. She felt that the issue is mostly with outdoor events and remarked that the
shape of the hill surrounding the club acts a funnel, carrying the noise directly toward her
apartment. Ms. Walsh expressed that she would not mind events running until 9 p.m. but
that anything later would be disruptive to her schedule. She said that while there is a fair
amount of daily noise, it is the sound of children enjoying themselves, which she does not
mind.
Mr. Pang responded to Mrs. Walsh's comments, stating that the club has made efforts to
reduce noise from their Saturday morning pool class and that the Memorial Day party
included a hired disc jockey from I to 5 p.m.
Vice-Chair Kunzweiler closed the public hearing.
Commissioner Frymier expressed her empathy for the club's neighbors and her surprise
that more had not attended the meeting. She expressed interest in comparing the request
with the current operating hours of the Belvedere Tennis Club and stated that she did not
find the request for 3 special club-hosted events per year to be extreme. She said that
whether she is a member or not, she wanted TPC and other clubs to excel at what they do,
including encouraging their members to utilize the services the club provides. She felt
that placing a 9 p.m. limit on a club holding liquor and food permits was small-minded.
Commissioner Corcoran also stated his interest in getting more information on events
held at the area's other clubs as well as those hosted in the Town like the annual
fundraiser at Blackie's Pasture. He said that while the issue at hand is TPC, the other
venues' proximity to the Town and specific topography make them relevant. He also
expressed his sympathy for the neighbors, noting that he wanted to ensure the
Commission doesn't create a new problem to solve a current one.
Vice-Chair Kunzweiler said that while comparing clubs would give a comparison of
hours, he did not find a comparison of other locations to be fair. He said this is a unique
venue and suggested deciding this matter based on the merits of this location and specific
club. He expressed some concerns over the proposed change despite understanding the
goals of the club. He asked staff why no distinction was drawn between indoor and
outdoor events, noting that each have a notably different noise impact.
TIBURON PLANNING COMMISSION MINtrllS - J!JL Y 2~ 2008 MINUTES 11968
PAGE 7
Planning Manager Watrous said that staff wanted to allow the flexibility to judge each
request on a case by case basis, noting that an outdoor event without amplified music
would be significantly different than one with amplification.
Vice-Chair Kunzweiler said that he cannot agree to the revised use permit as it is written
to include outdoor parties. He said that it made sense to give Town staff the ability to
decide but he had concerns about promoting club membership at the expense of its
neighbors. He suggested specifying that 9 p.m. be the cutoff for outdoor events but that
indoor gatherings could run until 11 p.m.
Planning Manager Watrous read from the conditional use permit for the Belvedere Tennis
Club, stating that limitations on the hours of operations says no later than 12 p.m.
midnight for social events. He said that the hours were an issue during the review of their
use permit and that there is another condition specifYing that '.a club staff member shall
be present at all social events and the staff member present shall be equipped with a
cellular telephone on which he or she can be contacted by neighbors or residents to report
any noise or any other concerns resulting from the social event."
Vice-Chair Kunzweiler pointed out that the BTC has an acoustic wall surrounding the
club which is a pretty significant sound mitigation factor. Plmming Manger Watrous
added that the conditions for approval for the BTC's permit also included an electronic
sound limiting system and sound absorbing ceiling treatments installed within the
clubhouse.
Commissioner Corcoran suggested crafting the application to allow just this one event
until midnight. Planning Manager Watrous said that the Commission could approve this
one particular event but that each ensuing special event would require coming back
before the Commission.
Commissioner Frymier asked if Vice-Chair Kunzweiler's suggestion to limit indoor
events until II p.m. would stipulate that the bank of doors remain closed. Vice-Chair
Kunzweiler said that keeping the doors open would defeat the purpose of limiting indoor
events.
Commissioner Frymier noted that those doors sometimes have to remain open to
accommodate the volume of people in attendance. She said that she is very much in
support of allowing the 60th anniversary party, reiterating the importance of promoting
membership use of the club.
Commissioner Corcoran said it would be helpful to add the requirement to the conditions
of approval that the events be club-hosted.
Vice-Chair Kunzweiler suggested keeping the revised conditional use permit as drafted
and adding a six month review of these exceptions, at which time the Commission could
hear any complaints from neighbors regarding noise or events that continue past the
TlHURON PLANNING COMMISSION MINUTES -- JULY 13. 200ft MINUTES #968
PAGE 8
specified allowance. If the Commission found that the revision created an unnecessary
burden on the club's neighbors then the requirement could be revisited.
Commissioner Corcoran asked if that would be a sufficient time period given that it is
already half way through this summer and Vice-Chair Kunzweiler believed it would.
Commissioner Corcoran asked ifhe would change the II p.m. time allowance to
midnight and Vice-Chair Kunzweiler said he would not.
Planning Manager Watrous confirmed that Condition number 5 would be amended to
grant exceptions only for official TPC events and that this condition of approval would be
reviewed within six months from the date of approval of the resolution.
Vice-Chair Kunzweiler said that these requirements serve as a message to the TPC that it
has been granted an opportunity and should be mindful of civilians and neighbors.
Commissioner Corcoran referred to Commissioner Frymier's earlier comments on the
importance of promoting the club and said that TPC should be allowed a little bit more
flexibility. He said that he was confident that the Town Manager would excrcise the
appropriate discretion when allowing these exceptions.
MOTION: It was MIS (CorcoranlFrymier) to adopt the draft resolution amending the
conditional use permit for the Tiburon Peninsula Club, as amended to grant exceptions
for official TPC events only and to review this requirement after six months. Vote 3-0-1
(Frascr recused).
ADJOURNMENT:
The Planning Commission adjourned the meeting at 8:40 p.m.
JOHN KUNZWEILER VICE CHAIRMAN
ATTEST:
DAN WATROUS, SECRETARY
TIBlJRON PLANNING COMMISSION MINUfES lULl 23.2008 MINUTES 1:196f/.
PAGE q
(J
DESIGN REVIEW BOARD
AGENDA
TOWN OF TIBURON
1505 TIBURON BOULEVARD
TmURON, CA 94920
DATE: 8/21/08
MEETING TIME 7:00 P.M.
AGENDA NO.: #11
PLEASE NOTE: In order to give all interested persons an opportunity to be heard, and to ensure the
presentation of all points of view, members of the audience should:
(1) Always address the Chair; (2) State namefor the record; (3) State views/concerns succinctzv; (4) Limit
presentation to three minutes; (5) Speak directly into microphone and (6) All documents submitted at the
meeting mustfirst be submitted at the Staff table, to be entered into the record and retained by the Town.
If an item is continued, it is the responsibility of interested parties to note the new meeting date. Notices will
not be sent out for items continued to a specific date.
Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any
item on this agenda, including agenda-related documents produced by the Town after distribution of the
agenda packet 72 hours in advance of the Board meeting, will be available for public inspection at Tiburon
Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920.
A.
ROLL CALL:
Chair Doyle, Boardmembers Chong, Glassner and Tollini
B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA)
C. STAFF BRIEFING
D. NEW BUSINESS BEFORE THE BOARD
1 143 Blackfield Drive Madani Garage Conversion
2. 96 Mt. Tiburon Court 96 Mt. Tiburon LLC New Dwelling
3. 55 Mt. Tiburon Road Alexandra Pacific Tr. New Dwelling/Variances/Floor Area Exception
CONTINUED TO 9/18/08
4. Variance findings Study Session
E. APPROVAL OF MINUTES #10 OF THE 8/7/08 DESIGN REVIEW BOARD MEETING
F. ADJOURNMENT
**PLEASE NOTE THAT AGENDA ITEMS MAY BE TAKEN OUT OF ORDER**
REGULAR MEETING
BELVEDERE-TIBURON LIBRARY AGENCY
Monday,August18,2008
Regular Meeting 6:15PM
Belvedere- Tiburon Library
1501 Tiburon Blvd" Tiburon, California
DIGEST
(!)
AGENDA
CALL TO ORDER/ROLL CALL
OPEN FORUM
This is an opportunity for any citizen to briefly address Ihe Board of Trustees on any matter that does not appear on this agenda. Upon
being recognized by the Chair, please state your name, address, and limit your oral statement to no more than three minutes. Matters
that appear to warrant a more lengthy presentation or Board consideration will be agendized for furthtlr discussion at a later meeting.
STAFF. BOARD AND COMMITTEE REPORTS
1, Chair's report - Steger Johnson (2 minutes)
2 Election of Treasurer (2 minutes)
3. BTLF report - Carol Kurland (5 minutes)
Appoinll,ustee liai.on to September meeting
4. Library Director's report - Deborah Mauolini (10 minutes)
5 Financial stalement, JUly 2008 (5 minutes)
6. Committee reports
Program Comminee ""Iendar and Film Series Response Summary
CONSENT CALENDAR - 2 minutes
The purpose of the Consent Caiender i. to group ilems together which generally do not require discu..ion and which will probably be
approved by one molion unle.s separate aclion is required on a particular item. Any member of the Board. its staff or the publiC may
request removal of an ilem for diseusslon.
7. ApprOval of minutes of July 21, 2008
8. Approval of warrants dated July and in-house check registers
TRUSTEE CONSIDERATIONS
The purpose of Trustee Considerations is to lIst Items for discussion and potential action.
9 Presentation by Linda Peterson of Peterson, Skolnik and Dodge on marketing (35 minutes)
10. Building Program Expansion update (15 minutes)
. Library Expansion Procedure from Scott Anderson, Director of Community Development, Town of Tiburon
EHDD letter with opinions from structural engineers on second floor addition to existing building
Memos to the Town of Tiburon on streamlining and on expansion planning
11. Description of Designated Funds (10 minutes)
12. Monthly calendar
13. Schedule of 2008 meeting dates
14. Form: Request for Public Records
COMMUNICATIONS & ANNOUNCEMENTS
ADJOURN
NOTICE
AMERICANS WITH DISABILITIES ACT
The following accommodations will be provided, upon request. to persons with a disability: agendas and/or agenda packet
matenals In allernate formats; special assislance needed to attend or participate in this meeting. Please make your
request at the office of the Administrative Assistant or by calling (415) 78g.2660, Whenever possible. please make your
request three davs in advance,
zoo WI
AlIVlIlI!1-1I!1-1311
OS9Z69LSTt XVJ 9Z:TT 900Z/ST/90
"[oWN CLERK
TOWN OF TIBURON
Regular Meeting
BELVEDERE-TIBURON LIBRARY AGENCY
Belvedere-Tiburon Library, Tiburon, California
April 21, 2008
MINUTES
Members Present
Lois Epstein, Mary Falk, Beverlee Johnson. Bill Kuhns, Heather Lobdell and Ann
Otter
Steger Johnson
Deborah Mazzolini and Mary Vella
Members Absent
Staff Present
CALL TO ORDER:
OPEN FORUM:
No Comment
Chair Falk called the regular session to order at 6,20PM
STAFF, BOARD AND COMMITTEE REPORTS:
1. Chair's Report
Chair Falk welcomed Deirdre McCrohan from the Ark Newspaper. She also expressed her gratitude
to the Price Family and Gretchen Kimball for hosting the expansion presentations in their homes
2. BTLF Report
The Petrocelli Luncheon on May 6th sold out three weeks in advance. An alternate speaker is
arranged in case Elaine is unable to attend due to the impending birth of a grandchild.
A date has not yet been set for the Champagne & Chocolate party which is usually held in June.
At this point about 1/3 of the BTLF have made a pledge to the expansion. Pledges are expected to
be fulfilled within 5 years and can be made in cash or stock. A letter to the remaining BTLF members
is being drafted and will contain a list of naming opportunities for the new library from $250,000 to
$10 million. Gifts of any size will be recognized in some way. It is advisable to include a stamped
response envelope with the letter.
The next "invitation-only" event for potential major donors will be held on June 19th at the home of
Duff and Carol Kurland.
A list of the new BTLF directors and the 2008 officers plus a description of the Foundation and its
activities was distributed.
Chair Mary Falk will act as the BTLA liaison at the next BTLF meeting,
3. Library Director's report - Deborah Mazzolini
There have been a lot of absences due to illness recently. In particular, both Perot's have been on
limited duty the past few weeks. Ralph Vazquez is back to work on a reduced schedule following his
heart attack last month.
4. Financial statement for February 2008
Three-quarters into the fiscal year the budget is right on track. In April the second half of property tax
revenue is collected. Salaries and wages are slightly over budget due to changes in staffing, such as
moving part-time persons into PERS. The PR line item appears over budget because the cost of the
newsletters is now being borne by the BTLA instead of the BTLF. The cost of credit card charges is
also high because the BTLA accepts credit card payments for all the fund raising activities of the
library, The charges associated with this activity are reimbursed by the Bookmarks for their activities,
5. Committee Reports
The list of programs for April and May is in the packet Local artist Diana Bradley is currently
displaying her art in the Founders Room. She will be giving a morning program on May 1 to
demonstrate the art of painting a complete work.
The program response summary for the film screened on March 28th is included. The Film
Committee has about $4,300 in their coffers and the Pro~ram Committee has about $5,000. There
will be a short film and a documentary shown on April 25 .
Belvedere Tlburon Library Agency
April 21, 2008
Minutes
Page 2
CONSENT CALENDAR:
6. Approval of minutes of March 24, 2008
A motion to approve the corrected minutes of March 24, 2008 made by Trustee Epstein and
seconded by Trustee Otter passed,
7. Approval of warrants and in house check register dated March 2008
A motion to approve the check register and warrants dated March 2008 made by Trustee Otter and
seconded by Trustee Kuhns passed,
TRUSTEE CONSIDERATIONS:
8. Building Program Planning Update
Philanthropist William Kimball was a major donor to the original library construction and Gretchen
Kimball offered to host an event to generate donor interest in the expansion among her peers. At this
event the architects focused on the Civic Connection scheme, describing it as the scheme that the
Building Team has recommended to the BTLA Some felt the location decision had already been
made; others did not understand the Agency's position in the decision process. It was recommended
that the use of the term Trustees be used more often to clarify the role of the BTLA members,
The event at the Price home was to educate neighbors and Glenn Isaacson, Project Manager and
Building Team member presented the conceptual drawings. There were 310 invitations sent and
around 50 people attended who were unrelated to the library, The next public meeting will be held on
April 28 at Tiburon Town Hall at 7.30pm More informal public gatherings are being planned but
nothing concrete has been calendared.
Director Mazzolini distributed a list of Building Campaign information including a list of needed areas
of growth; fast facts such as recent history, library statistics and reasons for expansion; the Executive
Summary from the Library Building Program; and a list of giving opportunities for the expansion. She
will forward a draft of the strategic plan to the Trustees via email.
It was noted that there will be more work necessary to convince the community through education
that this expansion is needed therefore the timing of the next phase may be delayed until fund raising
is well under way. EHDD will be asked about the time requirements for the design development
and the cost associated with it, as well as the time requirements for construction documents. Parking
will be an issue and could be a factor in the decision of where to place the new addition,
Marketing consultants Peterson Skolnick & Dodge conducted two "conversation" groups during the
past month or so. A draft of their findings was distributed which indicated that all participants brought
strong positive feelings about the library and a deep passion for this library and community. PSD
recommended numerous ways to reach out to the community about the expansion campaign, They
also proposed campaign names which are inclusive, warm, friendly and invitational with a focus on a
"need to have" not "nice to have" expansion, Linda Peterson will be invited to the next Agency
meeting.
Director Mazzolini announced that Capital Campaign Manager Anne-Marie Bonfilio will be taking
family leave over the summer and if she returns to work in the fall it will be on a limited time basis.
Two staff people will be trained to use the fundraising database eTapestry It will be necessary to
find someone to handle all donations.
9. Preliminary Budget FY0809
The Library Director and Tom Perot are projecting a 5% increase in basic tax revenue. Other income
items are expected to increase at a greater rate. resulting in an overall 6,84% increase after debt
service,
Belvedere Tiburon Library Agency
April 21, 2008
Minutes
Page 3
Salary and wages are higher this year than were budgeted due to cost of the Capital Campaign
Manager, making a part time employee a full time employee, reclassifying Abbot Chambers position
to assist the Library Director with library operations during the expansion, and adding an employee to
fill Abbot's reference hours This draft for the next fiscal year does not account for step increases or
COLA. The 2007 COLA was 3.3% although the indicators for book costs are 3.5%
Generally speaking costs are rising. The cost of the newsletter, previously borne by the BTLF, will
now come from the Agency budget. The grounds maintenance was formerly provided by volunteers
and the Town of Tiburon but is now being handled predominately by a private landscaping service
More fine-tuning will be reflected in the next draft in May The vote will occur in June,
10. Founders Room Furnishings
Last month the discussion of selling the upholstered chairs and giving away the four fold-up tables
was given a nod by the Trustees A proposal has been submitted by the Trope Group, and the
library staff and others selected a lightweight stackable chair, 30 with and 35 without arms, and 6
tables, 4 with and 2 without power, to replace the current crop. The total cost of the proposal is
$20,570.31 and will be paid from the proceeds of the 2006 Belvedere Golf Open.
A motion to accept the proposal for $20,570.31 by the Trope Group to re-furnish the Founders Room
with 65 chairs and 6 tables, payment to come from the Golf Open proceeds, made by Trustee
Epstein and seconded by Trustee Kuhns was approved unanimously. An announcement of this
purchase with golf proceeds shall be made in the next newsletter.
COMMUNICATIONS
11. Monthly calendar
12. Schedule of 2008 meeting dates
13. Letter of thanks to Gwen and Tom Price for their open house
ADJOURNMENT: The meeting adjourned at 7:55 pm.
Respectfully submitted,
Mary Vella
Upcoming meeting:
Monday, April 281h at 7:30pm at Tiburon Town Hall to present the expansion plans to the public
Monday, May 191h, BTLA, an email will be sent to ensure a quorum.
Regular Meeting
BELVEDERE-T1BURON LIBRARY AGENCY
Belvedere-Tiburon Library, Tiburon, California
June 23, 2008
~ ~~~~W~
AUG 1 3 Z008
MINUTES
TOWN CLERK
TOWN OF TIBURON
Members Present:
Lois Epstein, Mary Falk, Beverlee Johnson, Steger Johnson, Bill Kuhns (6:30) and
Heather Lobdell
Ann Otter
Deborah Mazzolini, Tom Perot and Mary Vella
Members Absent:
Staff Present:
CALL TO ORDER:
OPEN FORUM:
No Comment
Chair Falk called the regular session to order at 6,20PM
STAFF, BOARD AND COMMITTEE REPORTS:
1. Chair's Report
Chair Falk welcomed Deirdre McCrohan from the Ark Newspaper, Peggy Curran, Tiburon Town
Manager and Alice Fredericks, Tiburon Town Council Member (Glenn Isaacson arrived at 7:20PM).
2. BTLF Report
. The Champagne and Chocolate party has been postponed until Fall.
. The Bookmarks have begun working on the annual Blackie's Hay Day event which will be on
September 28'h
. A liaison to the next BTLF meeting was not selected
3. Library Director's report - Deborah Mazzolini
. Sadly, library page Michael Satterlee passed away on June 3''- Michael began working at the library
in 2000 and will be missed by all. Nine members of the library staff attended his service.
. The 49 chairs in the Founders Room were offered for sale on Craigslist but there was no response to
the ad. The library wants to eliminate the chairs before accepting delivery of the new chairs due to
space and storage problems. Alice Fredericks recommended checking on the website FREECYCLE,
. Anne Marie Bonfilio had a baby daughter on June 16th and both are doing well. A replacement for
the position of Capital Campaign Manager is still being considered.
. Director Mazzolini gave a power point presentation and pointed out that library revenue from local
property taxes accounts for 72% of the current budget. The distribution of property tax revenue is
calculated now exactly as it was when the county operated the Beach Road branch, At that time,
Bel-Tib library funds were allocated to other branches of the County system.
. Statistics show that during FY08 there were (1) 22% more books checked out than in the previous
year; (2) 41,000 internet signups; (3) 286 children's programs; (4) 91 programs attended by 3,150
people (5) 250 volunteers, and (6) the BTLF endowment reached nearly $2 million.
. The reason for the expansion is to (1) triple the size of the Children's Room; (2) add space for Young
Adults to gather and to study in groups; (3) increase storage and office space; (4) double the meeting
room space; (5) add group study rooms; (6) add a technical training room; (7) increase the area
devoted to maintenance of the library; (8) add a used bookstore/cafe; and (9) increase shelving for
books and other materials.
4. Financial statement for May 2008
The fiscal year is almost over after 11 months and expenses are nearly right on track at 93%. The
board clerk noted that there was a coding error in the Workers Comp line item. Unusual activity is
reflected in the Telecommunications line item which will be explored The PR line item appears over
budget because the cost of the newsletters is now being borne by the BTLA instead of the BTLF
Peggy Curan thanked the library for the blurb on Tiburon Talk in the newsletter which spurred more
subscriptions The cost of credit card charges is also high because the BTLA accepts credit card
payments for all the fundraising activities of the library. The charges associated with this activity are
reimbursed by the Bookmarks and the BTLF for their activities.
Belvedere Tiburon Library Agency
June 23, 2008
Minutes
Page 2
5. Committee Reports
The list of programs for July is in the packet.
The program response summary for films screened in April and May are also included in the packet.
CONSENT CALENDAR:
6. Approval of minutes of April 21, 2008
A motion to approve the minutes of April 21,2008 made by Trustee Epstein and seconded by
Trustee Steger Johnson passed.
7. Approval of warrants and in house check register dated April and May 2008
A motion to approve the check register and warrants dated April and May 2008 made by Trustee
Steger Johnson and seconded by Trustee Beverlee Johnson passed.
TRUSTEE CONSIDERATIONS:
8. Building Program Planning Update
The open house at Carol and Duff Kurland's on June 19th was a small event with about 22 guests,
Director Mazzolini felt it was a big success because those attending were curious to learn about the
expansion and willing to express their thoughts,
The Town Council meeting held on June 18th drew a full house to hear the council members weigh in
about the revised expansion plans from EHDD and the Building Team's recommendation to expand
the library onto the current parking lot and move all parking to the rear of the library Trustee
Beverlee Johnson took notes from the meeting and gave a brief synopsis of the Council's comments.
Generally she was disappointed that there was not a clear consensus from the members with three
favoring the Civic Connection B scheme and two favoring the Courtyard scheme, if any. It did seem
that their concerns could be mitigated by addressing the issues most vocalized by the public - for
instance reducing the mass of the addition, increasing the space between the proposed expansion
and the Town Hall to keep the views of the St. Hilary's open space and eliminate the feeling that the
Town Hall building will be diminished, and eliminating any impact on the marsh.
Chair Falk felt that the council and public all preferred a smaller expansion. Trustee Kuhns felt that
adding even 2 feet to the gap between Town Hall and the library would garner significant benefits.
Trustee Steger Johnson sensed the Council wish to preserve a small-town feel evidenced by the
General Plan which is a framework for redevelopment. The General Plan indicates a desire to see
buildings fronting Tiburon Blvd. with parking in the rear An aerial view of Tiburon indicates that most
of the development from the waterfront to Beach Road tends to be streetside with most parking at
the rear of buildings, while west of Beach the appearance follows the suburban model with parking
lots on the street and buildings behind the parking, as exhibited at the Boardwalk and Delano's
shopping centers.
It was pointed out that the repeated mantra seems to be the term massive when describing the
expansion. However there is a distinction between massive and big - one is a design issue the other
is a square footage issue.
Glenn Isaacson was present to explain to the BTLA that the architectural schemes now under
consideration have developed over the last 7 months, The Courtyard scheme would incorporate a
30' bridge to connect the existing library with the expansion. This bridge must and could be
deconstructed easily in order to access the sewer line that runs the width of the property. This
scheme would necessitate two separate systems for HVAC and all facilities. There would be
additional security issues and there might be a need for more staffing in the evenings than is
currently on that shift. The current parking lot would not require much revision,
Belvedere Tiburon library Agency
June 23, 2008
Minutes
Page 3
The Civic Connection scheme has recently evolved - Scheme A left Zelinsky Park intact and
proposed parking would be located behind the current library and behind Town Hall, connected by a
driveway bordering the park. Scheme B moves Zelinsky Park to the east, spanning the area
between Town Hall and the marsh. and locating all parking behind both the current building as well
as the proposed expansion library, contiguously. This plan increases parking in Scheme B to 70
spaces compared to 62 spaces in Scheme A
Civic Connection Scheme B has also been modified to increase the area between the library and
Town Hall to 32 feet, which would reduce the overall building square footage to about 28,000 square
feet. Scheme B maintains the same roofline of the current library and ensures the Tiburon Blvd,
entry to the library is parallel to the Town Hall entry, The new drawings depict a gabled roof
overlooking Town Hall rather than a massive wall. In this scheme the design can bring more light
into the current library.
In choosing the building placement, there was discussion as to whether a building or a parking lot
has more impact on the marsh. This question may be answered in an EIR which will be necessary if
the decision is made to expand the library over the current parking lot. The Board was reminded that
there can be no development within 25 feet of the 96 foot contour line of the marsh. Mr Isaacson
pointed out that parking as shown in Scheme B may encroach on the setback slightly. Peggy Curran
suggested that Town Hall needs to clarify the parking requirement. She noted that street parking will
improve without curb cuts and that there may be an opportunity to improve the parking on Mar West
Street.
Director Mazzolini reported that the library's website expansion survey has only netted 15 responses,
surprisingly few, and not all are negative. Some of these have mentioned a concern for protecting
the marsh and protecting the view corridor. Both Peggy Curran and Trustee Steger Johnson
expressed the need for better visualizations of the proposal. Ms Curran would like the visuals to
include the entire Town Hall building; as well as show the integration of the plaza, garden promenade
and Zelinsky Park with a path through the garden plaza to the front entry, reducing the emphasis on
the rear entry. The views should not include any barriers such as fountains or sculptures Trustee
Steger Johnson agreed, adding a request that the renderings include the view of St. Hilary's open
space and that the garden pathway between the two buildings illustrate low foliage rather than tall
trees,
A motion to have EHDD move forward with an exploration of the Civic Connection Scheme B by
providing a rendition - with visual renderings including Town Hall, the current and proposed library
expansion, and views of the open space - addressing the concerns noted about mass. bulk, views
and parking in time for the next BTLA meeting, made by Trustee Steger Johnson and seconded by
Trustee Kuhns, was unanimously approved.
Trustee Kuhns felt that as a matter of caution a final decision should not be rushed until the Board is
certain that all concerns are addressed to the Board's satisfaction. Trustee Epstein felt, however,
that a decision should not be delayed based on the resolution of parking issues. The Board agreed
not to allow parking issues to deter the vote,
At this time, all guests departed the meeting And the discussion continued regarding the capital
campaign themes suggested by Peterson Skolnick & Dodge (PSD) Linda Peterson was scheduled
to present her report at the May 191h BTLA agenda but that meeting was cancelled when a quorum
was not available. She later met with a small group to discuss her ideas Two slogans have been
proposed. The Once and Future Library and Once Upon a Library The slogan is considered a
"bucket" in which to put everything that encapsulates the library past, present and future Trustee
reaction to these was mixed and it was determined that a decision was not appropriate without
hearing the presentation by PSD. The topic was tabled until this item can be rescheduled.
Belvedere Tlburon Library Agency
June 23. 2008
Minutes
Page 4
9. Final Draft Budget FY0809
The Library Director and Tom Perot are projecting a 5% increase in basic tax revenue The parcel
tax revenue remains fixed and ERAF is never budgeted because it is unknown whether it will occur
For the current fiscal year the library received approximately $400,000 in ERAF. The grant from the
Library Society revenue will be increased to $60,000, and the endowment grant will increase too.
Interest income is expected to be lower because, while the principal will be higher, the interest rate is
expected to go down from the rates this year Other income items are expected to increase at about
4%.
The budget format is laid out to reflect the budget for the current year (the last column), the budget
using basic tax money (first column), the budget using the Community Facilities District bond funds,
the budget using non-tax revenue from fines. grants from the BTLF, the State Library Fund, etc. The
4th column of figures consolidates the three columns. This format is used in order to determine the
Gann Appropriations limits, required on revenue sources from taxes. In the case of the library. it has
revenue from basic taxes and bond funds so there are two Gann limits.
Salary and wages were discussed briefly in the regular meeting. The Library Director recommends a
cost of living adjustment of 3.3% be applied to the step and track for the next year. Typical step and
track increases are at 4.5% which are automatically granted to employees each year on their
anniversary date. At this point in time, the majority of long-time staff have reached the top step and
given the state of the economy the Director Mazzolini feels it is important to acknowledge the hard
work of many with a salary increase of more than the COLA. Further discussion of salaries will
continue in the Closed Session at the end of the Regular Meeting.
Other expenses were considered closely. The book budget will remain flat. MARl Net and NBC costs
are contracted, In other areas, the budget was tightened considerably and overall operating
expenses are budgeted less than 1 % higher than the current year. There are $250,000 in operating
reserves in case of a severe economic downturn.
The expansion project costs can be capitalized.
10. Policy and Procedural Guidelines for Library Sponsored Programs
The revisions to the policy for programs held in the library are intended to define the role of Program
and Film Committee members, There was no discussion.
A motion to accept the revised Policy and Procedural Guidelines for Library Sponsored Programs,
made by Trustee Epstein and seconded by Trustee Kuhns was approved unanimously
COMMUNICATIONS
11. Monthly calendar
12. Schedule of 2008 meeting dates
Meetings are regularly held on the third Monday of the month except in January and February when
they fall on a holiday. The Board Clerk pointed out that the public is accustomed to this schedule as
is Ark reporter Deirdre McCrohan who keeps track of public meeting dates, Unless a quorum is not
possible, it is good practice to continue on this schedule.
13. Letter of thanks to Gwen and Tom Price for their open house
ADJOURNMENT: The regular meeting adjourned at 8:30 pm.
Belvedere Tiburon library Agency
June 23. 2008
Minutes
Page 5
CLOSED SESSION
14. Public Employee Performance Evaluation (Section 54957)
Title' Jr Library Assistant; Library Assistant: Desk Supervisor; Librarian, Reference. Children's &
Technical Services Supervisors; Para-professional; Administrative Assistant; Assistant Director
RE-OPEN REGULAR MEETING
Announcement of action taken in closed session, if any.
Chair Falk reported that no action was taken in closed session.
15. Continue discussion on Final Budget FY08-09
A motion to approve the proposed budget for FY08-09 made by Trustee Steger Johnson and
seconded by Trustee Epstein was unanimously approved
Respectfully submitted,
Mary Vella
Upcoming meeting:
Monday, July 21't at 6:15pm. An email will be sent to ensure a quorum.
!
~ MARIN COUNTY
~,"",,-,' CO~MUNI1Y Dt;Vt;LOPM~~J~~~~~~
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~
NOTICE OF PUBLIC HEARING
MARIN COUNTY DEVELOPMENT CODE (TITLE 22) ZONING MAP AMENDMENTS
NOTICE IS HEREBY GIVEN that the Marin County Planning Commission will conduct a public hearing to
consider County-initiated proposed text and zoning map amendments to the Marin County Development
Code (Title 22) and the Marin County Interim Development Code (Title 221) and make a recommendation
on the proposed amendments to the Marin County Board of Supervisors. The Development Code
includes zoning, development and subdivision regulations for the unincorporated areas of Marin County
and was updated in 2003 (Marin County Board of Supervisors Ordinance No. 3380). Per Board of
Supervisors Ordinance No. 3380, the proposed project intends to eliminate Chapters 22.341, 22,361,
22.381. and 22.421 of the Interim Development Code (Title 221) and all references to the C-2 (General
Commercial Districts), the M-1 (Light Industrial Districts) and the M-2 (Heavy Industrial Districts) zoning
districts and the -H (Highway) Combining District and rezone parcels currenUy governed by these zoning
districts to the governing RMPC (Residential/Commercial Muitipie, Pianned District) zoning district and
the governing IP (Industrial. Planned) zoning district. respectively. The proposed zoning districts reflect
the allowed uses and development standards of the current 2003 Development Code and would be
consistent with the relevant governing Countywide Plan (CWP) land use designation of each parceL The
project also includes the reclassification of one parcel in Mill Valley (Assessor's Parcel 030-351-11) from
R3-G4 (Multiple Residence District. minimum of 3,500 square feet per unit. or 12.45 units/acre maximum
density) to the RMP-12.45 (Residential. Multiple-family. Planned District. 12.45 units/acre maximum
density), which was inadvertently left-off of Exhibit "A" of Board of Supervisors Ordinance No, 3488.
The project is exempt from the requirements of the California Environmental Quality Act (CEQA)
pursuant to Sections 15150 and 15162 of the CEQA Guidelines because the proposed text and zoning
map amendments are minor revisions intended to clarify the 2003 Marin County Development Code and
reclassify those properties govemed by the R-3. the C-21C-2-H and the M-1 and M-2 zoning districts as
noted in Board of Supervisor Ordinance No. 3380. The proposed amendments and rezoning are
consistent with the Development Code Supplemental Final Environmental Impact Report. certified by the
Board of Supervisors in 2003 and are consistent with the CWP Environmental Impact Report. certified by
the Board of Supervisors in 2007. which considered the maximum potential build out of all residential
properties within the County,
Said pUblic hearing will be held at the regular meeting of the Marin County Planning Commission on
Monday, August 25, 2008. in the Planning Commission Chambers (Room #328 - Administration
Building), Civic Center, San Rafael, California, at which time any and all persons interested in this matter
may appear and be heard, Please call the Community Development Agency - Planning Division at (415)
499-6269 on or after Monday. August 18, 2008, in order to be informed of the place on the agenda and
the approximate time of the hearing. Copies of the proposed Development Code amendments and
zoning maps may be obtained from the Marin County Community Development Agency Planning
Division, 3501 Civic Center Drive. Room 308, San Rafael. between the hours of 8:00 a,m. and 4:00 p.m..
Monday through Friday (excluding holidays) or visit our website at
htto:/Iwww.co.marin.ca.us/deots/bslmembers/mcbds/Brdoaoe.cfm?Brd ID;62. Written material should
not be mailed or delivered directly to Commissioners because it will not be accepted or considered as
part of the administrative record for the project. Written material for the Planning Commission should be
submitted to the Community Development Agency at least 10 days prior to the meeting date so that it
can be distributed and considered by the Planning Commission with the staff report. Any written material
submitted after this date will be distributed to the Planning Commission prior to, or at, the meeting.
If you challenge the decision of this project in court you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice, or in written correspondence delivered
to the Community Development Agency - Planning Division at, or prior to the public hearing.
(Government Code Section 65009(b)(2),) /?
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Curljp/rezoflingIC-2. M 1. M-21 pc-notice 6-14-1J8.doc
ALEX HINDS
Agency Director
3501 Civic Cern;.". ~, Room 30B - S..n R..f..eL CA Q4QOO4157
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