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Home My WebLink AboutAgr 2001-07-20 (Ramfire) ('lr~ BUILDING MAINTENANCE You can rely on us! "JAN ITORIAL PROPOSAL CONTRAC(T" .JANITORIAL SERVICES Please see attached "statement of services" and appl~ all services needed for your building specifications, and return upon signing of contract. EQUIPMENT AND SUPPLIES We agree to provide all janitorial equipment and cleaning products to perform the above specified work. **This does not include light bulbs, restrooms supplies such as; toilet paper, paper towels, hand soap, deodorant blocks, seat liners, plastic bags for all trash liners, ect.. These products can be supplied and stocked for an additional ordering and stocking fee. Please see "product price list" provided as part of proposal package. INSURANCE AND BONDING We carry. Comprehensive Liabilit~ Insurance in the amount of one million dollars. For your protection and ours, we also carry a Janitorial Fidelity bond for ten thousand per janitor. All staff are covered by Workman's Compensation. Certificates will be provided upon request. TERMS Rates incrude arr costs for, equipment, supervision, wages, taxes and insurance, and . workmans compensation required to fulfill the cleaning specifications as outlined in this proposal...... We propose and agree to perform ~.h. ".,e,..:....".:....e...,..'r,)....~....~....IO...,.....s.~,.e.............d.....,:.:...'..o.....:.c.':!.~...~i....n..,:..,.,ed "Statement of Services" two an~~ee weekly as stated for the sum OT~W.:~:~i~:~\2;:}r?~t:~~:~~ PA YMENT POLICY *(please read carefullv) . This agreement may be terminated with a "thirty day written notice" given by either party. Invoices are due and payable 15 business days from receipt of invoice. Invoices not paid within 30 days are considered past due. Invoices 45 days past due will temporarily interrupt services until past due monies have been paid. Invoices exceeding 60 days past due, will be pursued by way of a collection process. If the collection process, is processed by way of court or attorney fees,,- the client will be responsible for all fees incurred. *Ramfire strickly adheres to their " 30 day notice policy". If camcelling services without a thirty day written notice, you have the option to buy us out of our contract for one months service fee paid in full. REQU EST SERVICES Services such as; carpets, windows, stripping waxing and buffing floors, construction clean- up, landscape maintenance and emergency services, are services that are requested and billed for separately unless other arrangements are made as part of the" contract. Request services are billed on the average of $35.00 per man hour. Request services are also billed based on the service being performed. hereby accepted. The above specifications, conditions and terms ~A A~ /og\,o~ Town of. Tiberon- Lt. Thomas Aiello 1155 Tiburon Blvd. 'Ti15uron, Ca. 7/24/1 1 "Please sian both copies when accepted and return one to Ramfire. Thank You," 1310 Commerce, Suite G · Petaluma, CA 94954 · (707) 763-4033 · Fax (707) 763-4231 *TO CLEAN THE INSIDE OF REFRIGERATORS, MICROW AVES, ETC. OR TO DO DISHES OR W ASH OUT COFFEE POTS & COFFEE MAKERS, RAM FIRE WILL CHARGE AN ADDITIONAL FEE to.. BE DISCUSSED AT TIME QF PRQPOSAL. *PLEASE INDICATE CLEANING OF APPLIANCES IN "LOG BOOK" KEPT ON SITE FOR YOUR CONVENIENCE, OR CALL OUR OFFICE TO MAKE THE REQUEST, WEEKL Y SERVICES PROVIDED: -CHECK AND DUST All WINDOW LEDGES -G~CK.ALL HIGH AND LOW OUSTING FQR COBWEBS... V~NTft BQTIQMS QF CHAIRSL HORIZONTAL SURFACES -CHECK AND REMOVE ALL SMUDGES AND FINGERPRINTS FROM WASHABLE SURFACES TO INCLUDE; LIGHT SWITCHES, WALLS AROUND LIGHT SWITCHES, DOOR FRAMES, SPOT CHECK WALLS, CLEAN GRAFFITI, CHECK FILING CABINETS FOR FINGERPRINTS-WIPE DOWN ALL RESTROOM PARTITIONS WITH DISINFECTANT ---WlPEDQWN.JNNEEl TOPSQF INNER OfELCE..P ARTlTIONS. *WILL POLISH ANY DESKS BY REQUEST IF CLIENT MOVES ALL ITEMS FROM DESK FIRST. PLEASE LEAVE NOTE IN LOG BOOK" OR ON DESK TO BE POLISHED OR SANITIZED. MONTHLY SERVICES PROVIPED: -DO ALL HIGH AND LOW DUSTING OF LIGHT FIXTURES, STAIR RAILS, CHAIRS, INSIDE WINDOW FRAMES, LEVELORS, BASEBOARDS, VACUUMING, EDGINGS ALONG BASEBOARDS, DOOR JAMBS AND FRAMES. ADDITIONAL SERVICES PROVIDED BY "REQUEST FOR AN ADDITIONAL FEE": -CONSTRUCTION CLEAN-UP THAT IS NOT PART OF OUR REGULAR SERVICES -CARPETS STEAMED CLEANED, CALL OFFICE FOR QUOTE ..WINDOWS WASHED, INTERIOR/EXTERIOR, CALL FOR QUOTE ..POWER WASHING OF SIDEW ALKSI AND PARKING LOTS, CALL FOR QUOTE ..LIGHTING MAINTENANCE, REPAIR BALLlS, REPLACE BULBS, STOCK LIGHTS -STRIP, WAX, SEAL AND BUFF HARD SURFACE FLOORING, CALL FOR QUOTE *RAMFIRE DOES NOT RECOMMEND WAXING TILED FLOORS, DUE TO "'SLIP FACTOR" AND eUI~D UP'\. TILf FLOQRS GAN BE STRIPPED FOR A NICE APPEARANCE AND TO BRIGHTEN THE GROUT, *'*RAMFIRE CANNOT SPRAY FOR ANTS OR SPIDERS OR OTHER INSECTS, WE ARE NOT LICENSED TO SPRAY INSECTICIDES, BUT ARE HAPPY TO CLEAN UP AREA ONCE SPRAYED, P~GE 2, "STATEMENT OF SERVICES" ~OR- ONE TO THREE TIMES- WEEKLY PLEASE NOTE. ALL HORIZONTAL SURFACES SUCH AS "DESK TOPS" WILL BE POLISHED AND OR SANITIZED, IF THE SURFACE HAS BEEN PREPARED BY CLIENT PRIOR TO OUR VISIT. WE CANNOT MOVE OR CHANGE ANYTHING OF PERSONAL NATURE BELONGING TO THE CLIENT, THIS POLICY IS DICTATED TO US BY THE INSURANCE INDUSTRY, ADDITIONAL TRASH, SHOULD BE MARKED "TRASH OR RECYCLE" FOR REMOVAL PURPOSES, IF AT ALL QUESTIONABLE, ADDITIONAL TRASH WILL NOT BE REMOVED! NIGHTL Y SERVICES PROVIDED: ~ V$~# -SECURE, LOCK AND CHECK ENTIRE FACILITY -EMPTY ALL WASTEBASKETS AND PLACE WASTE FOR DISPOSAL, *TO INCLUDE RECYCLE PROVIDING CONTAINERS ARE PROVIDED AND AN OUTSIDE RECYCLE AREA HAS BEEN DESIGNATED FOR CLIENT. -CLEAN..AND EMPTY ALL AStiTRAYS,- THIS INCLUDES ALL QUTS!D~ URNS ~' ALL HORIZONTAL OFFICE FURNITURE, FILING CABINETS, COUNTERS, DESKTOPS, ETC.. -SWEEP AND I QR MOP ALL HARD SURFACE FLOOR AREAS -VACUUM ANY CARPETED AREAS THROUGHOUT OFFICES, COMMON AREAS, RECEPTION AREAS, ETC.. -PROPERLY ARRANGEFUBNlTUREJKALLQFElCES.AND.CONFEREN.GE-ROOMS -SPOT CLEAN ENTRANCE AND EXIT DOOR GLASS f ,JM.IIJ~ -VACUUM AND/OR SWEEP FRONT ENTRANCE STAIRWELLS *CHECK "LOG BOOK" FOR SPECIAL DAILY REQUESTS ISIGN OFF ONCE TASK IS c..QMPLETED, I3E?TRQOMS: -CLEAN SANITIZE AND RESTOCK RESTROOMS -EMPTY ALL WASTE PAPER RECEPTACLE AND REPLACE LINERS -EMPTY SANITARY NAPKIN DISPOSAL CONTAINERS -CLEAN AND POLISH FIXTURES AND CHROME FllTlNGS, INCLUDING DISPENSERS -CHECK HAND SOAP -CLEAN ALL MIRRORS -SANITIZE TOILETS, TOILET SEATS AND URINALS -CLEAN AND SANITIZE WASH BASINS -SWEEP AND MOP FLOORS WITH GERMICIDAL SOLUTION KITCIjEN SERVICES PROVIDED NIGHTLY: -CLEAN AND SANITIZE ALL HORIZONTAL COUNTER TOPS, WIPE DOWN KITCHEN TABLES AND CHAIRS -ARRANGE CHAIRS AROUND TABLES -CLEAN AND SANITIZE KITCHEN SINK -RESTQCK PRQDUCT AND SOAPS -EMPTY TRASH AND RELINE CONTAINERS -PLACE RECYCLE TO DESIGNATED AREAS -WIPE DOWN OUTSIDE OF APPLIANCES -WIPE DOWN COFFEE STATIONS ..sWEEP ANDMOP KITCHffifLOOR WlTl:-LGERMlCIDE.SOWTlON. . 1310 Commerce, Suite G · Petaluma, CA 94954 · (707) 763-4033 . Fax (707) 763-4231 cqr4. u~ Cj \j( \f IV '\; July 20, 2001 Thomas A. Aiello , Town of Tiburon Police Department 1155 Tiburon Blvd. Tiburon, Ca. 94920 Re: Janitorial service proposal for: Police Station, Public Works & City Hall Facilities Town of Tiburon. Dear Mr. Aiello; Thank you for the opportunity to submit our janitorial service proposal. Enclosed, you will find the information necessary to review when making your decision choosing a new janitorial company. You can also visit our web site at, "Ramfire,net" for a complete overview of what we offer as a service company. Ramfire is insured and bonded. We are happy to provided certificates upon request. The following information is a breakdown of services for the three facilities. I have also provided one of our statement of services that we provide for accounts being services one to three times weekly. Do not hesitate to let us know, if you find any oversights in our proposal statement. Services for Police Station: -To be serviced three times weekly; Monday, Wednesday & Friday. Services will be provided from service statement provided by client. Ramfire has signed and agreed to provide those services. Carpets cleaned by request only for an additional cost ($.16 square foot). Hardsurface flooring is included in total service fee. Services for City Hall: .To be serviced three times weekly; Monday, Wednesday & Friday. Services will be provided from either client service statement, or one that has been submitted by Ramfire Building Maintenance. Carpets cleaned by request only for an additional cost ($.16 square foot). Hardsurface flooring is included in the total monthly fee. Services for Public Works: -To be serviced two times weekly: Days to be confirmed by client. Services will be provided by either clients service statement, or from Ramfires service statement. For this facility, carpets are to be 1310 Commerce, Suite G · Petaluma, CA 94954 · (707) 763-4033 · Fax (707) 763-4231 cleaned every two months as part of contract and included in total cost of monthly service fee. Hardsurface flooring is also included as part of monthly fee. Hardsurface flooring is to kept cleaned by way of washing and buffing, or when wax is needed *for all three facilities. Once again, please do not hesitate to call our offices with any questions, or further requests that you may have. Please note, that total cost to perform services is shown on "Janitorial Proposal contract" . We look forward to hearing from you.... J dan Pepper Ramfire Building Maintenance oLL:"!oI 1310 Commerce, Suite G · Petaluma, CA 94954 · (707) 763-4033 · Fax (707) 763-4231 l. "J U - ~~ TIBURON POLICE DEPARTMENT - Maintenance Request List BUILDING (common areas) + Vacuum all carpets + Dust mop all resilient and composition floors with treated dust mop. + Mop to remove spills and water stains as required. + Empty all interior waste bins / gather and dispose of trash in designated trash areas. + Clean and sanitize drinking fountain. + Clean and sanitize toilet and restroom sinks. + Remove fingerprints, dirt smudges, graffiti, etc. from all doors, frames, glass partitions, windows, light switches and walls + Dust counter tops, telephones and file cabinets + Dust all ledges and flat surfaces + Dust chairs and other furniture + Polish or clean door kick plates + Wash entrance glass door of fingerprints. + Sweep and remove all debris fronl service stairwells. + Spot clean carpets, resilient, and composition floors as required. + Service all walk off Inats as required. + Check for burned out lights / submit a written report to Lt. Aiello on an as needed basis. + Take an inventory of all paper and sanitary supplies and order as needed. + Turn out all lights and arm building alarm system upon leaving. + Dust all window coverings + Clean and sanitize phone handsets as needed (once a month) KITCHEN + Empty recycling bins as needed, + Clean and sanitize sink, stove, counter and tabletop. + Wipe clean kitchen trash receptacles. + Dust all ledges and flat surfaces. + Dust chairs and other furniture. + Polish or clean door kick plates. + Dust window coverings OFFICES + Vacuum all carpets. + When cleared, wipe clean office desktops. + Remove fingerprints, dirt smudges, graffiti, etc. from all doors, frames, glass partitions, windows, light switches and walls Dust counter tops, telephones and file cabinets. Dust all ledges and flat surfaces. Dust chairs and other furniture. Polish or clean door kick plates. Lock doors, windows upon completion of service. Dust window coverings. Clean and sanitize phone handsets as needed (once a month) + . + + + . + .~YJ {) IV''''~ D \ ~\~-~ Q LOCKER ROOMS . Dust mop all resilient and composition floors with treated dust mop. + Mop to remove spills and water stains as required. . Empty all interior waste bins / gather and dispose of trash in designated trash areas. + Dust all ledges and flat surfaces. + Dust chairs and locker exteriors. . Polish or clean door kick plates. + Clean and sanitize all toilets and restroom sinks. + Clean and sanitize shower stalls as needed. (minimum once a month) RECEIVING AREA + Dust mop all resilient and composition floors with treated dust mop. + Mop to remove spills and water stains as required. + Empty all interior waste bins / gather and dispose of trash in designated trash areas, + Dust all ledges and flat surfaces. + Dust chairs and other furniture. + Polish or clean door kick plates. + Clean and sanitize all toilets and restroom sinks. + Clean and sanitize shower stall as needed. (minimum once a month) SEMI-ANNUAL Buildinl! Maintenance (twice per calendar year or as needed) + Steam clean all carpeted surfaces + Take down and wash all window coverings + Exterior / Interior windows . Garbage Area + Salley Port + Utility Areas \/\.J \ ~ D u---- 5 Maintenance will be completed three times each week (Monday - Wednesday - Friday). All janitorial employees must be bonded and pass a confidential screening process - due to the type of premises being cleaned (police facility). \~ \rI .r0~ C) \ \OJ' \ ~ D\L -1J-