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HomeMy WebLinkAboutTC Digest 2009-03-27TOWN COUNCIL WEEKLY DIGEST Week of March 23 - 27, 2009 Tiburon 1. "Walk Your History" Event details - April 5, 2009 Aizendas & Minutes 2. Minutes - Belvedere/Tiburon Library Agency -1/12/09 3. Minutes - Hilarita-Tiburon Ecumenical - February 9, 2009 4. Minutes - Belvedere/Tiburon Library Agency - 2/23/09 5. Agenda - Richardson's Bay Regional Agency - March 19, 2009 6. Agenda - Design Review Board - April 2, 2009 T Meeting Cancellation- Planning Commission [Corrected] April 8, 2009 8. Meeting Cancellation - Town Council - April 1, 2009 Rep,ional a) Letter - Marin Transit - 2008/2009 Short Range Transit Plan b) Letter - MMWD - Proposed Increase in Water Rates c) Comcast California - Newsletter - February 2009 d) Conference Announcement - SF Bay Decisionmakers Conference - 4/22/09 e) Invitation - CA State Parks Found.- Samuel P. Taylor Park Cleanup-4/25/09 Agendas & Minutes f) None * Council Only FKEE family Event • a our Histo i Sunday, April 5 Walks starting from 9; 30 a.m, Belvedere Park FREE BBQ & Music for Walkers FREE Family Event Walk Your H 4M VAP Save the Date Sunday, April 5th Walks starting from 9:30 a.m. Belvedere Park Pick up your `Passport' Free Living History Walks and Free BBQ lunch for walkers Bring the kids ...bring the dog... enjoy lunch & music! Sponsored by: The City of Belvedere & Town of Tiburon Tiburon Peninsula Foundation Belvedere Community Foundation Belvedere-Tiburon Landmarks Society Belvedere-Tiburon Recreation Bulk Rate U.S. Postage PAID Permit No. 28A Tiburon, CA 94920 Residential Customer AGT Regular Meeting ~''//~~~~~``n''BELVEDERE-TIBURON LIBRARY AGENCY D ; • D E rV Belvedere-Tiburon Library, Tiburon, California MAR jil0 MAR 1 9 x.009 January 12, 2009 TI,N C. TOWN CLERK MINUTES XG.WN-OF T+t,~r ON TOWN OF TIBURON Members Present: Mary Falk, Beverlee Johnson, Steger Johnson and Bill Kuhns Members Absent: Lois Epstein, Heather Lobdell and Ann Otter Staff Present: Deborah Mazzolini, Library Director and Mary Vella, Board Clerk CALL TO ORDER: Chair Steger Johnson called the meeting to order at 6:15PM. He noted that the agenda would be taken out of order in deference to guest Glenn Isaacson. OPEN FORUM: No Comment 8. Building Program Expansion Update Glenn Isaacson was present to update the Board on the expansion. The Town of Tiburon solicited proposals to have an EIR performed on the parking lot. Only two firms responded to the RFP with estimates from $127,000 to $175,000. Scott Anderson, Community Development Director for the Town, will arrange to interview these two firms. Isaacson agreed to contact other firms he recommends to inquire as to their interest in making a proposal. Bid prices vary due to the number of meetings a firm proposes to attend, as well as the subcontractors they intend to hire for traffic studies, geology reports, etc. Following Hurricane Katrina, FEMA established new flood limits in coastal areas. The Town of Tiburon then adopted a new standard for the height of building foundations. It is possible that when the existing library was constructed it was built to a higher standard (the engineer's report will determine the current height). If not it may be necessary to construct the addition at a higher level than the existing structure. It would be awkward to warp the difference in floor height in a contiguous addition, making it more practical to expand onto the lot behind the library. This was originally considered for the expansion and in 2004 an EIR was completed on this land. Glenn cautioned that this report could become stale and challengeable after five years. STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report No comment. 2. BTLF Report Carol Kurland reminded the BTLA that the Foundation must have 100% financial participation from the Directors in order for it to seek grants for the capital campaign. The current BTLF Directors are being queried as to their interest in remaining on the Board for the coming year. Heather Cameron is chairing a Governance Task Force to look at the structure of the BTLF regarding engagement, term limits, and other issues. Newsletter articles must be received by Friday, January 16th. The annual Library Society party will be held on February 22nd, the night of the Academy Awards, and this will be the theme for the event. Movie theme paraphernalia is welcome. The liaison to the next BTLF meeting will be Trustee Falk. 3. Library Director's report - Deborah Mazzolini Sally Donnell, the new capital campaign manager, will begin work tomorrow. The Library is using Gary Ragghianti's law firm for library policy revisions. The outdoor book returns and carts that were recently installed to replace those damaged by an auto collision have proved to be defective. The vendor has agreed to replace them with another brand. Rita Fink has been selected as Belvedere's Citizen Emeritus of the Year. Her reception is on January 26th. A proclamation from the Library shall be written, and read at the ceremony by Chair Johnson. The library has been extremely busy recently. Statistics show that circulation was up more than 20% in the second half of 2008 compared to the same period the year before. Belvedere Tiburon Library Agency January 12, 2009 Minutes Page 2 4. Financial statement for December 2008 Halfway into the fiscal year, expenses are right on target at 50%. The revenue shows the receipt of the first of the year's property tax revenue. 5. Committee Reports The Program Committee continues to fill the Tuesday and Thursday evenings with a variety of events. There will be no film shown in January. CONSENT CALENDAR: 6. Approval of minutes of December 15, 2008 7. Approval of warrants and in house check register December 2008 A motion to approve the minutes of December 15, 2008 and the December warrants and in house check register made by Trustee Falk and seconded by Trustee Kuhns passed. TRUSTEE CONSIDERATIONS: 9. Marketing, public relations and fundraising Progress on the brochure is ongoing. A mock-up was presented to the Agency depicting the basic layout of the brochure with sample images. The Trustees agreed that the logo is good but should be resized making the B and T of similar proportions visually. A photo shoot of selected patrons to be included in the brochure will take place in the Founders Room on Friday. There will be at least one photo of our teens, a college student, a senior, a mother and child, a volunteer, and other library users. 10. Proposal to Close Library on February 6th for First Aid Training and Inventory and March 20th for 2nd Inventory On Friday, February 6th, the staff will be trained in First Aid by the Tiburon Fire District in the morning. The staff felt this would be a good time to work on preparing for an inventory day as well as purge and tidy office and workroom areas. A motion to close all day on February 6th and March 20th for training and inventory, made by Trustee Kuhns and seconded by Trustee Falk, passed. 11. Personnel Policy Administration is attempting to rewrite the Personnel Policy, using the City of Belvedere's policy as a guideline. Gary Ragghianti's office will be asked to review it prior to presenting it to the Agency. The CalPERS Credit for Unused Sick Leave, presented at the last meeting, is apparently already factored into the CaIPERS formula. 12. Delivery of Library Materials to the Homebound Policy The library intends to increase its service to homebound patrons, hoping to help more people who are unable to utilize library materials on their own. The policy intends to outline the eligibility of both the patron and the volunteer who will deliver the materials. In order to protect the library, insurance issues were in question. Chair Johnson opined that a waiver signed by the volunteer is necessary. Trustees were in agreement. 13. Parking Lot Sign and Policy It has been brought to the Library's attention that the parking lot continues to be used for non-library and non-town related business. These infractions have been overlooked for many years but with the growing use of the library, parking spaces are at a premium. The wooden sign that indicates the lot is to be used for a maximum of two hours is in disrepair and generally ignored. Director Mazzolini met with Town Manager Peggy Curran and Police Chief Cronin concerning this issue. It was decided that a new sign will be constructed and the maximum parking time increased to three hours. Tickets will be issued to offenders. Belvedere Tiburon Library Agency January 12, 2009 Minutes COMMUNICATIONS 14. Monthly calendar 15. Schedule of 2009 meeting dates There were no recommended changes to the schedule. ADJOURNMENT: The regular meeting adjourned at 7:35 pm Respectfully submitted, Mary Vella Page 3 Upcoming meeting: Monday, February 23rd at 6:15pm. An email will be sent to ensure a quorum. The HILARITAr IBURON ECUMENICAL ASSOCIATION (aka Hilarito-TEA or KTEA) 100 Ned's Way - Tiburon, California 94920 BOARD OF DIRECTORS MEETING Officers: i-nnutes yr reoruary y. LUuy RECEIVED President - Keith Lester Vice President - Charles Quick MAR 2 3 2009 Secretary - Barbara Garcia-Romero Treasurer - Carl Weichel TOWN MANAGERS OFFICE DI1Z.C_'i_'ORS PRESENT: The Hilarita Residents Association (HRA): TOWN OF TIBURON Keith Barklow, Nuria Ibars, Joyce Larsen; Dorothy Larson, Gillian Lovejoy Community Congregational Church (CCC) Keith Lester, Carl Weichel St. Stephen's Episcopal Church (SSEC) Anne Brown Barbara G R M' h 1 Pete DIRECTORS ABSENT: * excused , arcia- omero, is a%, ra Westminster Presbyterian Church (WPC) Richard Leonards, Charles Quick Community At-Large Representative - " ,r Town of Tiburon Representative - to be appointed HRA- Mary Ann Alvarado* Dennis Leary -WPC A QUORUM IS 7 Linda Tilton, Director of Property Management, The John Stewart Co. (JSC) Cherry Reilly, Administrator - The Hilarita Apartments, JSC y MEETING CALL TO ORDER President Lester determined that a quorum was present and called for order at 7:30 PM in the Community Resource Center of The Hilarita Apartments. 2.' MINUTES OF THE FEBRUARY 9 .2009 MEETING President Lester called for approval of the February 9, 2009 minutes. There was a question regarding the omission of the HRA President ex-officio from these minutes. President Lester restated the fact that the January 10, 2009 HRA election was not fully inclusive nor has there been an election since. Therefore, inasmuch as the term for its President expired December 31, 2008, HRA does not have a seated President ex-officio on the H-TEA Board. There is a correction to page 3 Buildings & Grounds Committee report: "....let them know what ILeg work will be done on-site." There being no further comments, it was: M/S/P (C. Quick/B. Garcia-Romero) that the Board approve the February 9, 2009 minutes as amended. 9 ayes, 1 abstain, 2 oppose 3. OPEN FORUM There was none. There was none. 4 CORRESPONDENCE & ANNOUNCEMENTS < 1 > 5. The HILARITA RESIDENT ASSOCIATION (HRA) REPORT Meets every third Monday of the month at 7:30 PM in the Esther Whitman Community Center There was no report. 6. SECRETARY'S REPORT Barbara Garcia-Romero - no report. 7. TREASURER'S REPORT Carl Weichel reported that the Board's Bank of Marin checking account has a balance of $4,062.70 and that there are no outstanding payables. 8. The JOHN STEWART COMPANY PROPERTY MANAGEMENT REPORT A - Linda Tilton, Director of Property Management, reported that: 1. Trees: a letter was sent to the residents to provide details of our arborist's extensive report on the trees on this property, and there are only 8 trees that are recommended for replacement. A permit for the tree work has been applied for with the Town of Tiburon. 2. Lights: in response to a neighbor's request, we will be looking into ways to shield lights that are seen from his home. 3. w The Hilarita has an exemption of 90% on its property tax. JSC has filed the required annual report on this with the Marin County Assessors Office. 4. REAL: on February 10, JSC construction services and corporate level maintenance personnel will be on-site to inspect1he common areas and shared building systems in preparation for the annual HUD required physical inspection of The Hilarita property (REAC) which is scheduled for March 13, 2009. 5. MOR: the 2009 MOR. inspection is scheduled for April 1, 2009. As previously reported, in preparation for this file audit and management review, the Hilarita office staff have been diligently working to ensure that all of the requirements for this inspection have been met. In discussion it was asked of JSC, what is the process if recertifications are not on record. Ms. Tilton advised that if recertifications are not done and HUD notes this, then funds to offset the HUD subsidy will be taken out of the H-TEA budget. President Lester reminded the Board that JSC does a great job and that we now move in a good direction with faith in The John Stewart Company. B - Cherry Reilly, Administrator, reported that: 1. parking stickers are being distributed this week to the residents. This system should resolve any resident complaints regarding parking vehicles at The Hilarita. 9. ON-SITE COMMITTEE REPORT Meets fourth Thursday of the month at 6.'00 PM or as needed. Committee: Anne Brown, -c, Nuna (bars„ Richard Leonards Anne Brown - no report. She did ask for an HRA Director volunteer to serve on this Committee. There being no volunteer: Barbara Garcia-Romero nominated Nuria (bars for this position < 2 > Without any comment or objection, the Board ratified Nuda (bars to serve on the H-TEA On-Site Committee. 10. BUILDINGS GROUNDS COMMITTEE REPORT Meets the last Friday of the month at 7.-30 AM or as needed. Committee. Charles Quick-c, MaryAnn Alvarado„ Joyce Larsen, Dorothy Larson, Michael Peters Charles Quick reported that: 1. the Town of Tiburon has approved the tree removal permit. Conditions allow a comment period of ten days, expiring on February 16, 2009. If there are any comments requiring a decision by the Town's Design Review Board, then it is possible that the tree work may be deferred until after November 1, 2009. This change is required by a regulation that prohibits the cutting of Monterey Pines between March 1 and October 31 each year. The purpose of this restriction is to avoid migration of pine pitch beetles to fresh sap flow during the active lives of the beetles. Trees are marked, tenants with the most interest (adjacent trees and reduction of shade) have been notified. All tenants have been notified of the scheduled tree work. Replacement trees have been identified by the Town from a list offered by Moritz, professional arborist retained by The Hilarita, and will be planted with appropriate irrigation after trees are removed. Replacement trees will be planted further from the foundations than the existing trees to minimize the cost of stump removal. 11. COMMUNITY TRAINING & SERVICES COMMITTEE REPORT - CLC Meets the first Friday of the month at 6.00 PM or as needed Committee: Barbara Garcia-Romero-c, Anne Brown Barbara Garcia-Romero advised that: 1.- Phuong Lam, CLC Coordinator, Anne Brown, and she have met to discuss areas and methods of fund raising for the CLC, for example: a) Phuong could do computer repairs or tune-ups for a fee which then would go directly to the CLC Tutorial Program with the scheduling at his discretion. JSC has given its approval for this venture. Promote this service through the three sponsoring Churches, in The Ark, through Board members - any way that would get the message out. 2. as a result of the Committee's presentation to the local Rotary Club to seek funding for the CLC Tutoring Program, the Club's President visited the Center. We have yet to hear from the Club on its decision regarding our grant application. 2. the CLC was represented at the February 3, 2009 meeting of Tamalpais Pacific. The Committee will submit a budget for its consideration shortly. 3. the Tutorial Program will be closed next week as the school's are taking the winter/ski break. 12. FINANCE COMMITTEE REPORT • This report is proprietary and not to be discussed outside of this meeting Meets as needed. Committee: Carl Weichel-c, Dorothy Larson, Dennis Leary, Michael Peters T Carl Weichel advised that Linda Tilton, JSC, met with the Committee at its quarterly meeting; and: 1. regarding the HRA security deposit CD, the Committee recommends that 85% of the principal and interest be reinvested into a six month(minimum) high-yield CD. The balance of 15% be retained and put into a high-yield checking account. Each account protected by the FDIC. < 3 > Following discussion, it was: M/S/P that the Board approve the recommendation of the Finance Committee to reinvest 85% of the CD's earned principal and interest into a high- yield 6 month (minimum) CD and the balance of 15% be retained in checking account. It is understood that any position will be covered by the FDIC. Unanimous - Further on this matter, Carl advised that the Committee will review this CD investment at its expiration and determine whether or not there are other available options at that time. 13. OLD BUSINESS Chevy Reilly, Administrator, advised that a children's play area is still of interest. She said that there are possible locations for such an area but there are objections from the near units that such an area would create too much noise. In discussion, there were pros and cons on having such an area on-site; having adequate supervision for the younger children seems to be a problem as the standard requirement is for one adult for each five children; also, the matter of the need to secure liability insurance and its cost for such a program;and, the off-site areas geared to age-specific activities were again noted. Barbara Garcia-Romero offered to contact the Reed School District to see what they have and what is the cost for its after-school program, and she will have a report for the March 9, 2009 H-TEA Board meeting. It was suggested that someone meet individually with the parents to explain what is expected of them and their children while on the property. After discussing the who and how of this matter, President Lester suggested that this proposal would be better served under the auspices of the HRA. 14. NEW BUSINESS Prior to the regular business meeting on March 9, 2009, the second Orientation session for newly seated Directors will take place at 7:00 PM. This session is also open to any H-TEA Director interested in refreshing his/her Directorship skills. 15. EXECUTIVE SESSION -This session is confidential and not to be discussed outside of this meeting There was no call for an Executive Session. 16. DATE OF NEXT MEETING -MARCH 9 .2009 The next Board of Directors meeting will be called to order at 7:30 PM on 2008 in the Community Training & Services Center of The Hilarita Apartments. COURTESY CALL.- Please remember that a quorum is required to proceed on any `action' item. If you will be unable to attend this meeting, please contact President Keith Lester (456-6659) or Recording Secretary L.A. Wurl (381-2556), and you may leave a message. Thank you. • Absences: Bylaws ARTICLE 6 Section 6.05, with Board discretion, permit no more than three (3) consecutive or four (4) non-consecutive meetings to be missed without justification. <4> 17. CALL FOR ADJOURNMENT Without objection, President Lester called for adjournment at 9:25 PM. 2009 Board of Directors Meeting Calendar: (second Monday of each month except May and August) • Annual Meeting/Elections -January 12, • February 9, • March 9, • April 13, • regular business meeting & annual walk around -Saturday May 16 at 9:30 AM, • June 8, • July 13, • August - customarily no scheduled meeting, • September 14, • October 12, • November 9, and, • December 14. L.A. Wurl, Recording Secretary - 02/09 minutes distribution • H-TEA Board of Directors, • JSC approved minutes distribution • Sponsor Churches - Community St Stephen's, Westminster • EAH; • Marin Housing Authority; • Belvedere City Council • Tiburon Town Council; • Loren Sanborn, JSC • H-TEA Secretary files; • HRA files < 5 > r% I oft I= r% mur.oT Regular Meeting p ff 8 BELVEDERE-TIBURON LIBRARY AGENCY MAC - ~ 2009 1 9 2009 Belvedere-Tiburon Library, Tiburon, California MAR February 23, 2009 T~ ARK TOWN CLERK E0V1f v . - IBURON TOWN OF TIBURON MINUTES Members Present: Lois Epstein, Mary Falk, Beverlee Johnson, Bill Kuhns and Heather Lobdell Members Absent: Steger Johnson and Ann Otter Staff Present: Deborah Mazzolini, Library Director and MaryVella, Board Clerk CALL TO ORDER: Vice Chair Lois Epstein called the meeting to order at 6:15PM. She noted that the agenda would be taken out of order in deference to guest Glenn Isaacson. OPEN FORUM: No Comment 8. Building Program Expansion Update Glenn Isaacson was present to update the Board on the expansion. Two firms responded to the Environmental Impact Report RFP prepared by the Town of Tiburon. Following interviews with each firm, the Town received revised estimates ranging from $122,000 to $145,000. The interview panel was favorably impressed with the CAJA Group's professional presentation and their understanding of traffic/parking aspects and the geology with respect to the marsh. The full EIR should be complete by the end of 2009, including the statutory steps required with respect to public meetings. Both the Civic and the Courtyard schemes will be considered in the report. Law mandates the study of a "no build" alternative and other "build" alternatives. A motion to authorize and endorse the expenditure of $122,165 for an Environmental Impact Report by CAJA Group, made by Trustee Falk and seconded by Trustee Kuhns, was approved unanimously. 9. BKF Engineers proposal for Conceptual Civil Site Plan Mr. Isaacson explained that hydrology will be an important aspect of the EIR to be certain that storm water will drain toward the street not the marsh. Accordingly, BKF Engineers has submitted a proposal for $9,000 to provide a conceptual civil site design required for the preparation of the EIR. Mr. Isaacson recommended the acceptance of this proposal. A motion to accept the proposal of BKF Engineers to provide a Conceptual Civil Site Design for $9,000, made by Trustee Lobdell and seconded by Trustee Falk, was approved. In light of these two significant expenditures, the BTLF will be asked to transfer funds to the BTLA for this work. STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report Vice Chair Epstein commented on the superb quality of the Library Society party celebrating Academy Night the previous evening. 2. BTLF Report Carol Kurland reiterated the success of the party. Foundation member Ric Postle suggested it be an annual event. The Governance Task Force continues to meet, reviewing the structure of the BTLF regarding engagement, term limits and other issues. The annual meeting of the BTLF will be held on Monday, March 2"d at 7:00pm and the slate of directors will be delayed until the task force has completed their mission. The liaison to the meeting will be either Trustee Falk or Vice Chair Epstein. 3. Library Director's report - Deborah Mazzolini Statistics continue to rise regarding library usage. At various times during the day, there are crowds of patrons spread throughout the library. Belvedere Tiburon Library Agency February 23, 2009 Minutes Page 2 Sally Donnell, the new capital campaign manager, began work recently and is settling into her position. They have met with local fundraising professionals for advice on what steps to take given the economic climate. The Bank of America philanthropic study found that during economic downturns, giving locally is the top charitable donation priority. At this time it is important to continue to have more "fun"raising events to build awareness and support for the expansion. Administration continues to work on the personnel policy. The Petrocelli Luncheon will be held on Tuesday, June 9th at the San Francisco Yacht Club. Tickets this year will cost $50. 4. Financial statement for January 2009 More than halfway into the fiscal year, Tom Perot feels the budget is still healthy. The Statement of Revenues and Expenditures spreadsheet does reflect a deficit for the year. However, part of this is due to the fact that some of the library's annual expenses are paid in full at the beginning of the year and 45% of the library's tax revenues are not earned until April of every year. This alone would skew the end result; but in addition, the Building Expansion section also skews the bottom line. Administration has met with Treasurer Tom Perot recently to develop a more detailed budget for the expansion. This will now appear separately on upcoming reports. 5. Committee Reports The Program Committee schedule continues to reflect a diverse and talented list of presenters. There was no report from the Film Committee. CONSENT CALENDAR: . 6. Approval of minutes of January 12, 2009 A motion to approve the minutes of January 12th made by Trustee Falk and seconded by Trustee Kuhns passed. 7. Approval of warrants and in house check register January 2009 A motion to approve the January warrants and in house check register made by Trustee Kuhns and seconded by Trustee Beverlee Johnson passed. TRUSTEE CONSIDERATIONS (continued): 10. Marketing, public relations and fundraising The marketing brochure galleys have been drafted and were displayed to the Trustees. Trustees Lobdell and Beverlee Johnson will edit them for content. It was suggested that the library's web site include some interesting library facts and one-line blurbs for patrons that might browse the home page. April 13th is the 13th birthday of the library. Despite this numerological coincidence it may be better to wait two years and celebrate the 15th birthday. 11. Volunteer Waiver, Release and Indemnity Agreement Director Mazzolini presented a draft insurance waiver, release and indemnity agreement that was drawn up by sounsel. Trustee Kuhns commented that from a legal standpoint this document may be too wordy but that it is better to include too much than none at all. It was decided to table this discussion until Chair Johnson could be present for the discussion. COMMUNICATIONS 12. Monthly calendar 13. Schedule of 2009 meeting dates There were no recommended changes to the schedule. Belvedere Tiburon Library Agency February 23, 2009 Minutes Page 3 14. David Keane, Land Surveyor - Results of Field Survey to determine finished floor elevation 15. Form 700 Statement of Economic Interests 2008/09 Each Trustee's packet included a copy of their previous year's statement in order to aid them in filling out the current statement. ADJOURNMENT: The regular meeting adjourned at 7:30 pm Respectfully submitted, Mary Vella Upcoming meeting: Monday, March 16th at 6:15pm. An email will be sent to ensure a quorum. S• RiCHARDSON's BAY REGIONAL AGENCY Thursday, March 19, 2009 < R; 5:30 P.M. to 7:30 P.M. Sausalito City Council Chambers 420 Litho Street Sausalito, CA PUBLIC COMMENT IS INVITED CONCERNING EACH AGENDIZED ITEM PURSUANT TO THE BROWNACT. PLEASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES. AGENDA 5:30 P.M. CALL TO ORDER - ROLL CALL 1. Minutes of January 15, 2009 Meeting 2. Review report of Harbor Administrator 3. Approval of prior expenditures for January and February 2009 4. TMDL Plan Discussion 5. 2009-10 preliminary budget overview and discussion 6. Letter to State concerning DBW RECEIVED MAR 17 2009 TOWN MANAGERS OFFICE TOWN OF TIBURON 7. Public comments invited concerning items NOT on this Agenda (3-minute limit) 8. Staff comments 9. Board member matters Adjourn. NEXT MEETING: Tentatively planned for May 21, 2009. Please review your calendars and advise Staff as to your availability. AN AGENDA IS POSTED ON THE RBRA WEBSITE http://rbra.ca.gov. A COMPLETE AGENDA PACKET IS AVAILABLE FOR VIEWING AT THE SAUSALITO CITY LIBRARY. TO RECEIVE AN ELECTRONIC MEETING NOTICE, PLEASE EMAIL REQUEST TO DON ALLEE AT dallee@co.marin.ca.us Marin County Community Development Agency, 3501 Civic Center Dr. Room 308, San Rafael, CA 94903 Office 415/2894143 Cell 415/971-3919 bprice@co.marin.ca.us RiCHARDSON's BAY ]REGIONAL AGENCY MEMORANDUM March 13, 2009 TO: RBRA Board FROM: Ben Berto, RBRA Clerk SUBJECT: March meeting Board members: With the end of the current fiscal year in sight, thoughts swing towards preparations for the upcoming year and the status of year-end items. Towards that end, this meeting focuses on several items for which, while deadlines aren't yet upon us, it behooves the Board to consider. The first item is a first take on a conceptual budget for Fiscal Year 2009-2010. Board members should be relieved to see that Staff is holding the line on cumulative expenses. There are no proposed increases in local spending, and the overall budget is the same as last year. Staff could, if the Board directs, develop options for budget reductions for tentative action at the May meeting (when a preliminary budget decision is due). Members know the RBRA has always and continues to operate on a bare-bones basis, and reducing the budget would entail reductions/elimination of current RBRA programs. Please examine the proposed budget items and bring your comments and questions to the meeting. With the bit of winter.the area has (finally!) been experiencing since the last meeting, the Harbor Administrator has been busy keeping our corner of the bay safe, clean, and somewhat organized. Boat rescues and demolitions alike have been proceeding apace with the weather and RBRA finally able to spend State grant funds for the purpose intended. A related matter that arose since the January meeting was/is State's re-attempt to force the Department of Boating and Waterways (DBW) into the Department of Parks and Recreation. Shades of the State's 2004's attempt all over again. The ostensible purpose stated by the Governor was to save $600,000/year in overhead costs. It's odd to see somebody watching pennies (relatively speaking) when the State is hemorrhaging billions. Owing to response deadlines, the County of Marin carried the day on getting a letter to the Governor opposing the proposed change in a timely manner (see attached). Staff is still asking the Board to endorse and have the Chair sign a letter (also attached) for the Governor, to make sure the RBRA's position is registered. Work and meetings with subcommittee members on the Strategic Plan efforts are proceeding. Staff anticipates making an in-depth presentation to the Board at their May meeting, and initiating community outreach once the Board has provided direction on various program elements. Staff is presenting a draft plan responding to the Regional Water Quality Control Board's (RWQCB) TMDL (attached). RBRA's plan is due to the Regional Water Quality Control Board (RWQCB) by July. Staff has met a number of times with local agency staffer and RWQCB representatives, and Staff believes the draft plan is consistent with the recommendations received. Given the anticipated breadth of the May meeting, Staff hopes RBRA's plan can largely be approved in concept at this meeting, with only final action required at the May hearing. This meeting's agenda is posted on the RBRA website. Staff is in the process of hiring a website administrator who will be able to post the entire agenda package in advance of each meeting, as well as keep the website current and continuing to develop its potential. See you next Thursday. RICHARDSON'S BAY REGIONAL AGENCY MINUTES OF JANUARY 15, 2009 HELD AT SAUSALITO CITY HALL CHAMBERS MEMBERS PRESENT: Board Chair Jerry Butler (Belvedere); Acting Chair Charles McGlashan, (Mann County); Jonathan Leone (Sausalito); Dick Collins (Tiburon); Ken Wachtel, (Mill Valley) ABSENT: None STAFF: Bill Price (Harbor Administrator); Ben Berto (RBRA Clerk); Jennifer Vuillermet, (Mann County Counsel) Meeting called to order. at 5:05 PM Chair Butler announced that the scheduled Closed Session was to be revised and re- agendized at a later meeting. Since there was a large audience in attendance, Chair Butler opened the floor for public comments. Subjects were addressed by different members of the public. Greg Taylor wanted public restroom facilities. Mark Gabriel wanted to see the Conditional Use Permits for Sausalito marinas. Mark Jones said he was on a fixed income and had nowhere to go but the anchorage. Don Bradley wanted more parking for anchor outs. Nathan Archer wanted a bicycle lane in the Humboldt block. Opal Merlati wanted her money back for a mooring rental in August 2007. Louis Tenwinkle said there were no facilities for anchor outs, and wanted a Citizen's Advisory Committee for wrecking vessels. Mona Mewitz asked when the proposed ordinance would take effect. Peter Romanowsky asked if the Harbor Administrator had a job in the Caribbean and if he took parts off boats for profit. Conrad Kamal said he appreciated the hospitality of the anchorage and encouraged the board to consider alternatives. Craig Wilson asked for a Citizen's Action Committee. Helene duBosier asked about the Harbor Administrator's culpability in the death of Todd Estrella. Jeff Chase said he was ticketed.for doing a boat bottom job at Turney Street, whicb'he needed to do to keep his boat afloat. Scott Diamond said the bay was filling with silt and needed to be dredged. Gary Bishop said anchorages up and down the coast were being policed and administered well, and said the RBRA was turning their back on a profit center. Roy Cano asked where he could go if he was kicked out. Clark Mason asked if Richardson's Bay was considered Federal Waters, and if RBRA had jurisdiction. Chair Butler asked that in the future, more agenda packets could be provided for the public. Election of Officers Member Wachtel nominated Charles,McGlashan for Board Chair and the vote was unanimous in acceptance for the next two year term. Board Chair McGlashan nominated Dick Collins for vice-chair and the vote was unanimous in acceptance for the next two year term. Ben Berto thanked retiring Board Chair Jerry Butler for his service over the last two years and Chair McGlashan also gave praise. Minutes of Board Meeting on November 20, 2008 Minutes were approved unanimously Report of Harbor Administrator Staff reported that the State AWAF grant payments had been held up in the State budget crisis, and that he was hesitant to spend much more on the program until the budget was passed. Kelly Darling offered some alternative funding ideas, including an upcoming brownfield workshop. Approval of prior expenditures for November and December, 2008 Salvage costs were discussed, with Member Collins pointing out the large expenses involved. Staff answered Mr. Collins' question from the last Board meeting regarding RBRA purchase of a backhoe. It had been considered but since the State AWAF grant covers 90% of rental costs and will not cover use of RBRA owned equipment, the rental option is more viable and cost effective. Storage would also be a challenge. Kelly Darling wondered if local marinas were paying their share for boat disposal and Staff answered that they were covering the RBRA's costs of 10%. Ms. Darling felt that it should be illegal for marina operators to give away boats. Louis Tenwinkle felt that the large. numbers of derelicts disposed of annually made the Bay look bad. Prior expenditures were approved unanimously. Approval of Auditor's Report Member Leone asked to have a copy forwarded to him so he could review. it. Member Wachtel motioned to accept and Collins seconded. The motion passed 4-0 with Leone abstaining. Adoption of Resolution considering issuing Anchoring Permits Mr. Berto entered into a background discussion of the proposed ordinance, explaining that the RBRA had no provision for permitting anchoring vessels even though there were regulations requiring such permits. Ms. Vuillermet explained the legal issues surrounding the permit process. Member Wachtel asked if there was a condition for suitable anchors, or vessel insurance within the proposed ordinance. Member Collins asked if permits were issued currently and Staff replied that there were no permits to issue. Member Butler asked what the BCDC would allow and Staff replied 30 days maximum. Member Leone asked if there would be a process for the boat owner to re- apply every month for a new permit and asked if an evergreen clause would be appropriate. Mr. Berto said the Board would have to advise and that the intent of the permit was to focus on judicious enforcement upon unseaworthy vessels and very large vessels. Ms. Vuillermet said the proposed permit could not violate the McAteer/Petris Act. Chair McGlashan asked if we could apply the permit requirements to new vessels only. Member Leone asked how the 55' length had been chosen, and Staff responded that the vessels of that length and larger were dangerous to tow in inclement weather and posed a significant safety hazard to recue crews. Member Collins stated that the policy could decide whether or not to apply to existing vessels, determining a selective basis rooted in hazardous conditions. Richard Weaver asked where the RBRA jurisdiction extended and Staff pointed out the Special Anchorage area was bounded from Spinnaker Point in Sausalito to Peninsula Point in Belvedere. Mr. Tenwinkle stated that he thought there was a S3-5K fine for setting a train wheel, which he considered a safe mooring. Mr. Wilson asked if the conditions were met, would a permit be issued and Member McGlashan responded that once adopted, if the criteria were met a permit would be issued. He stated that a rational process would benefit everyone with interests on the Bay.- Henry Williams asked for the old anchor-out MOA to be dusted off, since it addressed all the concerns of holding tanks, anchor inspections, and registration. Member Leone asked that RBRA invite the WAM Committee to come to the meetings. Ms. Merlati asked why the Marin Co. Sheriff was causing so much trouble for her, and stated she was anchored and not permanently moored. Ms. Darling said the RRBA needed to work together with the anchor-outs, that too much money was being spent and not enough patrol, RBRA should be making money and not to over-regulate. Mr. Chase stated that under Article 3, section 2 of the U.S. Constitution, all maritime activity was allowed, under police powers. Mr. Diamond stated that there were negligent storage issues with many of the vessels on the Bay and that 90% of them would be uninsurable. Andre Hopkins asked the Board to have a special meeting with affected parties and frame the debate, and to grasp the positives of the anchorage. He envisioned classes with local kids participating in rowing and sailing classes through RBRA. Paul. Dines brought up several potential issues. pertaining to anchoring and asked if RBRA inspected a vessel, would they become liable for that vessel in case of damages after the inspection. Mr. Wilson stated that there were much larger vessels in the old days and that the vessels under 75' cause more damage in the Belvedere waterfront. He said that during an "Act of God" storm, everyone was responsible for their own life on the Bay. John Gorham said that the USCG was preparing an inquiry on Todd Estrella's death. Gary Bishop urged the Board to table the proposed ordinance. Member Leone echoed Paul Dines and wanted Staff to check other communities and stay consistent coast-wise. He said it was not his goal to push pout anchor-outs since they added to the community. He wanted the RBRA to participate with shore side groups and recognized that the anchor-outs needed to keep in-place during storms. Chair McGlashan asked to continue the item to the March meeting, and asked member Leone to bring it before Sausalito City Council. He also asked for a subcommittee meeting with County Counsel. Member Collins asked if the proposed ordinance was derived from other jurisdictions in the State. Member Butler said that the discussion was a good straw horse for comments, but he felt other jurisdictions didn't have BCDC to contend with. He moved to table the item, and the motion passed unanimously. Chair McGlashan thanked Staff and the community for their work and comments. Bay Strategic Plan update Chair McGlashan opened up the discussion by stating that the Board was under pressure to eradicate the anchor-out community but he said that this was not the intent of the Board. The long term vision is the notion that life can go on once a safe mooring plan is implemented. He said he was absolutely opposed to the loss of the lifestyle, but the BCDC could not approve "floating fill The main problem was boats blowing downwind and affecting waterfront homes and beaches. He felt the State legislature didn't support eradication; that there were no funds dedicated, and that even BCDC looks the other way when confronted with the issue. His interest is to create a safe and secure life for the anchor-outs and for the shore side residents and businesses in Southern Marin. He wanted citizens on the water to get permitted to stay on a mooring, but the McAteer/Petris Act wouldn't let it pass as a life estate. He introduced Cheryl Popp, who has been hired to guide the proposed Strategic Plan through to the next phase. Mr. Berto commented on the comprehensive vision presented in the overview and said that Ms. Popp was a key participant in the process and that Clem Shute was moving forward with his work. He detailed the meeting with the WAM group and asked to reconvene the Strategic Plan subcommittee which formerly included Chair McGlashan to get more direction and move the process along more quickly between Board meetings. Chair McGlashan concurred and asked to have Member Leone on the subcommittee to continue the work of Paul Albritton. There was Board consensus to reinstate the Strategic Plan subcommittee comprised' of Chair McGlashan and member Leone. Chuck Donald said the library did not have a copy of the latest agenda package. Scott Diamond wanted to try and avoid an adversarial relationship and asked to involve the elders of the community in the process. He felt that the liability for the moorings becomes the RBRA's responsibility. Member Collins suggested the anchor-outs form a homeowners association, and member Leone suggested that the Association might want to contact Legal Aid of Marin. Andre Hopkins asked how the Mooring Field would be paid for and wanted to focus on the commercial value that cruisers brought to the city. Chair McGlashan pointed out that Cheryl Popp was the Chair of the Chamber of Commerce and she would have an interest in gathering that information. He also said that a legislative remedy was a real possibility but that the RBRA would try and work rationale and process first. Mr. Bishop asked who the anchor-outs could petition and Chair McGlashan asked him to hold off for now and they would be able to send letters later in the process. Mr. Tenwinkle apologized for his strong words earlier in the meeting and said he would get a committee together. Member Leone asked him to submit his committee comments in writing, and that he would value their knowledge base and input. Chair McGlashan wrapped things up wanting Staff to consider how to meet with the Chamber, and he asked Ms. Vuillermet to look into the legal issues. He also considered looking at the HUD funding options for creating a public shower. TMDL Update Mr. Berto stated that Staff was looking at establishing test protocols for the new two- season testing cycle, and that we would be continuing the enterococcus test at the behest of the Water Board. He also made the point that the RBRA would not be taking on the houseboat sewage inspection component due to the expertise required, divergence from RBRA program focuses, and time commitment. Website Discussion Mr. Berto explained that in-house staff would be updating the website with agendas and packages from now on. A new consultant would be considered for more involved work. Items from the Public not on Agenda None Items from Staff Mr. Price Said that he had been talking with NOAA about getting some Cosco Busan mitigation funding to enhance the eelgrass beds by installing elastic band moorings that would stay off the bottom. He also said that NOAA might help in negotiations with BCDC in order to get the moorings permitted. The meeting was adjourned at 9:00 PM. The next meeting is scheduled for May 21st, 2009, at the Sausalito City Hall Council Chambers at 5:30 PM. Submitted by Bill Price and Ben Berto RiCHARDSON's BAY REGIONAL AGENCY HARBOR ADMINISTRATOR'S REPORT March 13, 2009 WORKING RELATIONSHIPS Dept. of Boating and Waterways -1) After learning the Governor had decided to incorporate DBW into State Parks and Rec., we put together a letter-writing campaign by contacting all local marinas, Latitude 38 magazine, Marin Co. Sheriff and the County Board of Supervisors. The governor's plan was subsequently dropped. 2) We received reimbursal check from DBW prior to the State budget approval, since the AWAF grant is not related to the State's General Fund (see item 1). Submitting a request for reimbursal for over $30K later in March. 3) We received reimbursal check from DBW for operations and maintenance of the pump-out vessel "Waste Aweigh" for $7540, leaving $22,460 for the'next two years. US Coast Guard - Attended a USCG abandoned vessel workshop held at the Bay Model and met with the C.O. of Sector San Francisco. Outlined the problems particular to Richardson's Bay and stressed the need to work more closely with all local responders in order to best manage the abandoned boat problem. Marin Sheriff - Worked in conjunction with MSO to remove a sunken vessel. Corps of Engineers - 1) Worked closely with the US COE to remove a vessel left by Marin Co. Coroner's office and get it back to the deceased's family. 2) Engaged in the process of renewing the. RBRA license to use the base yard in Sausalito.for another 5 - 10 years. DEBRIS REMOVAL Disposed of 16 vessels as well as 6 sunken skiffs. 3 boats are currently impounded. Removed two moorings adjacent to the channel off Schoonmaker Point marina that were distinct navigational 'hazards at night. Encouraged a local dredge operator to remove his equipment (large barge) and not store it here until his next job. RAPID RESPONSE • A large catamaran was rescued off of the shore in Strawberry by a salvage operator • 4 other responses were handled by Staff directly. WATER QUALITY • The new sign-up campaign is underway and making headway. New equipment is being provided to the anchor-outs who don't have working gear, and we have found a supplier of holding tanks that meet our requirements. MT Head is devoting time to getting new participants on-line with sewage pump-out service, and installing the new equipment to make that work. Expected increased costs to be covered by the State's operation and maintenance .grant. • Regular meetings with State Water Quality officials, MCSTOPP, EHS and local sewage agencies to clarify the State's expectations regarding the upcoming TMDL requirements. • Setting up a meeting for local Harbormasters that will have State Water Board staff as guest speaker. It will be run in conjunction with the Northern California Regional Meeting of the CA Association of Harbor Masters and Port Captains OTHER • Attended the Board meeting of the CA Harbor Masters and Port Captains Association. Meeting with the Governor's panel on Abandoned Vessels AVAC in April. • Working with local municipal marina to achieve grant funding to remove their abundant fleet of derelict vessels. Patrol vessel annual maintenance on motors resulted in discovering fuel / water contamination that cost quite a bit to resolve. Vessel is back in service. From: Price, Bill Sent: Thursday, March 12, 2009 6:17 PM To: Berto, Benjamin; Allee, Don Subject: TR 09 January.xls RBRA - NOVEMBER - DECEMBER 2008 BALANCE SHEET CATEGORY ACCOUNT NAME EXPENDITURES REVENUE Commun Srvc - Cell Phone AT&T MOBILITY 63.96 Insurance ALLIANT INSURANCE SERVICES INC 13,296.94 Salvage DAVE'S DIVING SERVICE - Braun 4.47.00 Rent -Office Space ICB ASSOCIATES LLC 420.00 Salvage DAVE'S DIVING - mooring 5,296.00 Trav-Meals Mollie Stones - crew water 7.61 Postage US Post Office 8.40 Postage Office Depot 25.84 Maintenance Jacksons Hardware - grinder guard- 59.23 Maintenance Pirahna Propellors - replacement blades 91.05 Maintenance Rafael Lumber - tools 54.50 Com Srvc - Broadband ATT - Broadband 71.06 Com Srvc - Broadband Earthlink - broadband 5.90 Trav-Meals Lunch for volunteer.crew 30.42 Trav-Meals Embassy Suites - Harbormaster's conf 688.00 Postage Kinkos 8.62 Postage US Post Office 5.32 Postage Fed Ex 15.40 Postage Fed Ex 12.07 Vessel Survey WEDLOCK, STEPHEN J 185.00 Vessel Survey WEDLOCK, STEPHEN J 185.00 Rent - Office Space ICB ASSOCIATES LLC 420.00 Rent -Slips SCHOONMAKER POINT MARINA 147.50 Rent -Slips SCHOONMAKER POINT MARINA 275.00 Rent -Slips LIBERTY SHIP WAY 240.00 Bldgs & Grounds Rent Mooring rent - Dierk -300.00 Auditor - State filing MAHER, JOHN W 750.00 Rent -Slips Clipper Yacht Harbor 361.00 Publicat & Legal Not MARIN INDEPENDENT JOURNAL 84.90 Website development COUNTY OF MARIN-MIDAS 106.67 Salvage DAVE'S DIVING SERVICE 1,750.00 Salvage BUTLER, MATT 3,500.00 Bldgs & Grounds Rent Mooring - Watson -150.00 State - Grant AWAF final reimbursal for 08 grant -3,517.43 Commun Srvc - Cell Phone AT&T MOBILITY 82.89 HazMat Clean Up BAY CITIES REFUSE SERVICE INC 831.00 Rent - Equip Rental HERTZ EQUIPMENT RENTAL 598.46 Salvage PARKER DIVING SERVICE 500.00 Bldgs & Grounds Rent Mooring - Watson -150.00 Prof Svcs - Other Day labor - Berdak 200.00 HazMat Clean Up Day Labor - Bohlin 200.00 Debris Boxes BAY CITIES REFUSE SERVICE INC 372.00 Website development Website software 175.84 Maintenance H & J Tire - Replace wrecked tire 75.00 Maintenance Jackson's Hardware - flea bombs 4.56 Maintenance Waterstreet Hardware - flea bombs 10.23 Maintenance Waterstreet Hardware - hose parts 21.54 Maintenance Grainger - eye protection 9.92 Maintenance Brandon Tire - emergency tire repair 127.58 Maintenance Grainger -relective tape for buoys 46.43 Maintenance Goodman hardware - tools 21.44 Maintenance Crown trophy - Albritton award 87.28 Oil & Gas Fuel for patrol vessel 90.67 Com Srvc - Broadband ATT - Broadband 60.97 Com Srvc - Broadband Earthlink - broadband 5.90 Trav-Meals Peets Coffee - RBRA mtg 29.50 Trav-Meals Lighthouse Cafe - volunteer lunch 28.17 Trav-Meals Cinecitta restaurant - lunch for H2O test 33.15 Postage - US Postal Service 4.90 Maintenance Port Supply - boat repair & supplies - -139.06 Maintenance Port Supply - boat repair & supplies -6.24 Maintenance Port Supply - boat repair & supplies 11.59 Maintenance Port Supply - boat repair & supplies 53.21 Maintenance Port Supply - boat repair & supplies 9.57 Maintenance Port Supply - boat repair & supplies 36.62 Maintenance Port Supply - boat repair & supplies 12.48 Maintenance Port Supply - boat repair & supplies 28.76 Maintenance Port Supply - boat repair & supplies 16.15 Maintenance Port Supply - boat repair & supplies 20.79 Rent -Slips SCHOONMAKER POINT MARINA 147.50 Rent -Slips LIBERTY SHIP WAY 240.00 'Rent -Slips SCHOONMAKER POINT MARINA 275.00 Rent - Backhoe Rental HERTZ EQUIPMENT RENTAL 488.66 Debris Boxes BAY CITIES REFUSE SERVICE INC 777.00 Prof Svcs - Legal Shute,Mihaly&Weinberger contract 312.00 Rent -Slips SAUSALITO SHIPYARD & MARINA 200.00 Rent -Office Space . ICB ASSOCIATES LLC 420.00 Rent -Slips SAUSALITO SHIPYARD & MARINA 200.00 Rent -Slips SAUSALITO SHIPYARD & MARINA 200.00 ProfServ-CntySalRe Special Appointment 9,271.20 Bldgs & Grounds Rent Mooring rent - Angel -150.00 Bldgs & Grounds Rent Mooring rent - Dierk -150.00 Commun Srvc - Cell Phone AT&T MOBILITY 67.42 Salvage DAVE'S DIVING SERVICE 1,840.00 Website development MARINFO LLC 100.00 Website development MARINFO LLC 100.00 TOTAL 47 057.77 74,562.731 RBRA - JANUARY - FEBRUARY 2009 BALANCE SHEET CATEGORY ACCOUNT NAME EXPENDITURES REVENUE Revenue fr Use of Property Mooring rent - Dierk 150.00 Revenue fr Use of Property Mooring rent - Moreno 150.00 Revenue fr Use of Property Mooring rent - Watson 300.00 Revenue fr Use of Property Mooring rent - Magnet Design - 75.00 Revenue fr Use of Property Mooring rent - Yoakum 300.00 Revenue - Services Disposal fees - Sausalito Yacht Club 1,429.46 Revenue - Services Disposal fees - Dave's Diving 630.75 State - Grant AWAF grant reimbursal 28,726.08 State - Grant DBW Pumpout grant reimbursal 5,655.38 Professional Services Day labor - Fleshman 425.00 Professional Services Dave's diving - Mooring check 125.00 Professional Services Dave's diving - Remove moorings (Dines) 690.00 Professional Services Parker Dive - Getaway salvage 2,647.00 Professional Services Parker Dive - Bo E 29 salvage 1,200.00 Professional Services Dave's diving - Mooring check 125.00 Prof Svcs - Hazardous Mats Bay Cities debris box fees 413.00 Prof Svcs - Hazardous Mats Bay Cities debris box fees 845.00 Prof Svcs - Hazardous Mats Bay Cities debris box fees 1,007.00 Prof Svcs - Hazardous Mats State Toxic Materials fees 7.50 Prof Svcs - Legal Shute, Mihaly&Weinberger contract 2,881.50 Prof Svcs- Legal Shute, Mihaly&Weinberger contract 2,419.25 Prof Svcs -County Salary Special Appointment 13,706.03 Comm Services - Broadband Internet - Earthlink '5.90 Comm Services - Broadband Internet - ATT 76.08 Comm Services - Broadband Internet - ATT 76.47 Comm Services - Broadband Internet - Earthlink 5.90 Comm Services - Cell Phones Mobile phone 69.43 Comm Services - Cell Phones Mobile phone 133.83. Rent - Equipment Rental Hertz rental - Backhoe 565.44 Rent - Equipment Rental . Hertz rental - Backhoe 488.66 Rent - Equipment Rental Hertz rental - Cut-off saw 144.36 Rent - Equipment Rental Hertz rental - Backhoe 488.66 Rent - Office Space/Slips Sausalito Shipyard - slip rental 200.00 Rent - Office Space/Slips Sausalito Shipyard - slip rental 200.00 Rent - Office Space/Slips Libertyship Way - dry storage 240.00 Rent - Office Space/Slips Schonnmaker Point - slip rental 275.00 Rent - Office Space/Slips Schonnmaker Point - slip rental 147.50 Rent - Office Space/Slips ICB, Building - Office rent 420.00 Rent - Office Space/Slips Libertyship Way - dry storage 240.00 Rent - Office Space/Slips Schonnmaker Point - slip rental 275.00 Rent - Office Space/Slips Schonnmaker Point - slip rental 147.50 Rent - Office Space/Slips Sausalito Shipyard - slip rental 400.00 Rent - Office Space/Slips ICB Building - Office rent 420.00 Travel - Hotel and Lodging Harbormaster's Training Conf - hotel 656.00 Travel - Meals Anchorage 5 - volunteer-lunch 28.62 Travel - Meals Crew lunch and water for 3 days 78.46 Travel - Meals Harbormaster's Training Conf - SAP fix 688.00 Travel - Meals Harbormaster's Training Conf - per diem Travel - Mileage Mileage to Traing Conf Travel - Parking Parking Off Supplies - El ectronic External Hard Drive for backup files Off Supplies - El ectronic Best Buy - cellphone ear bud Off Supplies - El ectronic Best Buy - Data CDs Office Supplies - Printing Office Depot - office supplies Office Supplies - Postage FedEx kinkos - print services Office Supplies - Postage FedEx - shipping Office Supplies - Postage FedEx - shipping Maint & Repair - Equipment Kekos - new sewage pump for boat Maint & Repair - Equipment MT Head - contractor Maint & Repair - Equipment Water Street hardware - hose repair Maint & Repair - Equipment Port Supply - GPS for boat Maint & Repair - Equipment Port Supply - boat parts Maint & Repair - Equipment MT Head - contractor Maint & Repair - Equipment Credit to Cal Card on GPS purchase Maint & Repair - Equipment Port Supply - boat parts Maint & Repair - Equipment Goodman hardware - yard supplies Maint & Repair - Equipment Port Supply - boat parts Maint & Repair - Equipment Port Supply - boat parts 34.41 470.34 32.00 121.57 21.54 8.65 15.45 16.49 10.43 10.93 575.25 189.91 4.71 809.72 12.21 42.00 737.00 87.40 11.83 13.13 25.20 34,787.26 38,841.67 L1 IST: Percent of Budget and Percent of Year as of March 15, 2009 Fiscal Year Remaining 29% Expenditures vs. Budgeted Expenditures Expenditures $1915324 Adopted Budget $3295073 Realized Revenue vs. Budgeted Revenue Realized Revenue $255,935 Budgeted Revenue $3305627 RICHARDSON"S BAY REGIONAL AGENCY MEMORANDUM TO: RBRA Board FROM: Bill Price and Ben Berto SUBJECT: RBRA TMDL plan response DATE: March 13, 2009 Background: The California State Regional Water Quality Control Board (RWQCB) has tasked the Richardson's Bay Regional Agency and other local agencies to develop by June 30, 2009 their individual agency's response to the recently passed TMDL (Total Maximum Daily Load) Plan requirements for Richardson's Bay. The TMDL has assigned to the RBRA and several other local agencies undifferentiated (potentially shared) responsibilities relating to anchored-out vessels, houseboats, and water quality testing (see attached copy of adopted TMDL implementation measures). Analysis and recommendation: RBRA and other local agencies recognize that the TMDL and its implementation requirements are fait accompli. With that in mind, staff is focusing on developing RBRA's response. Staff anticipates that the services of the Marin County labs will still be required for. the continuation of enterococcus testing, which has been requested by the Water Board. However, the County lab is unable to process the multiple tube fecal coliform testing protocol, so we will engage an outside contractor for this facet of the program. We have been able to reduce the number of testing sites since a number of them were so tightly grouped that they had virtually the same results. By doing this, we will save some expenses in the testing budget. Additionally, the State Board made some commitments to assist with the testing expenses. We will have to see if this is possible within the framework of their budget next year, but in any case they showed some interest in covering costs for the first time in years. Staff covered the increased testing budget line from $3K to $6 in last year's budget in anticipation of the higher costs. Owing to the extended timeframes fro actual program implementation, the additional expenses will not be incurred during the current fiscal year. Staff carried over the $6 cost in the FY 10 budget, since there is a high likelihood that the RWQCB will take action on the RBRA proposal in the next fiscal year and implementation will follow shortly thereafter. The other costs associated with the Plan will involve potential equipment set-up costs for the anchor-out vessels. We anticipate the State Pump-Out Grant to pick up some, if not all, of the costs for holding tank and porta-potty set-up, but they may only pay for the actual operations cost involved in pumping out the vessels. Staff is actively searching for additional funding sources, including grants, and other local, State, Federal agency contributions, to assist with the new costs of implementing the TMDL program. It is recognized that a multi-agency approach will be needed to satisfy the TMDL's requirements. Accordingly, staff has approached County of Marin Environmental Health Services (EHS) and Marin County Stormwater Pollution Prevention Program (MCSTOPPP) and received their preliminary concurrence in participating in the following plan components: EHS will test houseboat for sewage conveyance system integrity. MCSTOPPP will contribute an as-of-yet unknown sum towards RBRA's water quality testing. Staff is attempting is to secure a level of funding that will maintain RBRA's prior budget amount for water quality testing, if not hold the expense at RBRA's actual prior expenditure level. Other agency's independent activities: MCSTOPPP • Additional stormdrai.n testing RWQCB • Financial contributions towards testing costs(?) • Informational/educational materials to be distributed to boaters and houseboat residents o "neighborhood watch" for both houseboat and recreational marinas, and anchorouts, with a hotline directed to first responders (EHS, RBRA, SASM, Southern Marin Sewage, etc., Draft Plan: The following is proposed: A goal of 100% sewage pump-out compliance for anchor- out vessels. Increase the frequency of Richardson's Bay water quality testing to twice a year (dry and wet seasons) utilizing the State's multiple tube fecal coliform testing protocols.. Continue the enzyme substrate tests the RBRA has been performing for the last 2 years, to maintain historical records. Other proposed facets of RBRA's plan involve: • meetings with harbormasters to ensure continued 100% compliance with their live-aboard pump-out programs • Assisting local harbormasters in the development of their own individual Plans as required by the RWQCB 2 • working directly with three marinas that do not have sewage pump-out facilities; assisting them in achieving State grant funding to install infrastructure • working with all local marinas to become certified California Clean Marinas • working with other local agencies to assist in developing a sewer testing program for houseboat marinas - • continued involvement with Gates Cooperative staff to repair and upgrade their system until the Gates realignment project is complete • Shifting sites to include a broader testing area that is more indicative of water quality in the Bay as a whole, and eliminating duplicative testing sites (see attached diagram) TMDL potential action areas proposed for minor RBRA involvement include: Marina sewer system plan development, inspection, and repair • Houseboat sewer system plan development, inspection, and repair Attachments: , 1. Table 7-4 Trackable implementation measures for Richardson's Bay pathogens TMDL (RWQCB, 07/09/08). 2. Revised testing sites diagram 3 Pathogens in Richardson Bay Adopted Basin Plan Amendment Adopted Basin Plan Amendment Richardson Bay Pathogens Total Maximum Daily Load (TMDL) The following sections establish the TMDL for Pathogens in Richardson Bay. The numeric targets, load allocations, and implementation plar4 are designed to support and protect the Bay's designated beneficial uses, water contact recreation and shellfish harvesting. The TMDL includes actions for adaptive implementation to evaluate the effectiveness of implementation actions, monitor progress toward targets, and review the scientific understanding pertaining to pathogens, which may result in modifying the TMDL in the future. Problem Statement Richardson Bay is impaired by pathogens. Monitoring results indicate that the Bay exceeds bacteria water quality objectives for shellfish harvesting (e.g., clam, mussel, and oyster harvesting), and water contact recreation (swimming, fishing); Table 3-1). The presence of pathogens is inferred from high concentrations of fecal coliform bacteria, a commonly used indicator of human pathogenic organisms. Therefore, the beneficial uses of shellfish harvesting and recreational water contact are not fully supported. Sources Pathogen sources are identified based on elevated coliform bacteria (pathogen indicator) levels downstream or in the vicinity of identified land uses or facilities and from documentation of inadequately treated human waste discharges. If not properly managed, the following source categories have the potential to discharge pathogens to Richardson Bay: sanitary sewer systems, stormwater runoff, houseboats, and vessels. • High coliform levels detected downstream of storm drains, and the increase in the number of wet season exceedances as compared to the number of dry season exceedances, point to stormwater runoff as a potential pathogen source. • Documentation of sanitary sewer overflows in Richardson Bay area municipalities suggests that sanitary sewer systems are a potential source of pathogens to the Bay. • Consistently high coliform levels in houseboat and vessel marinas indicate that houseboat and vessel marinas' failing sewage collection systems are potential sources of pathogens. Bacteria levels are low at monitoring sites that contain wildlife but are minimally impacted by human activities. This suggests that wildlife may not be a significant, widespread potential source of pathogens in Richardson Bay. Wildlife may be a significant source on an intermittent, localized basis. Pathogens in Richardson Bay Adopted Basin Plan Amendment Numeric Targets The numeric targets (desired future long-term conditions) proposed for pathogen indicators in Richardson Bay are presented in Table 7-1. Table 7-1. Numeric Targets for Richardson Bay' Beneficial Use Numeric Target Shellfish Harvesting Median fecal coliform densityb < 14 (MPIVr/100 mL) 90r,, percentile fecal coliform density < 43 (MPN1100 mL) Geometric mean fecal coliform density < 200 Water Contact Recreation 90'h percentile fecal coliform density < 400 Geometric mean Enterococci. density < 35 CFUd/100 mL 90th percentile Enterococci density < 104 CFU/100 mL a. Based on a minimum of five consecutive samples equally spaced over a 30-day period b.. "Density" refers to the number of bacteria in a given volume of water (U.S. EPA, 1986, 2002, 2003). The term is analogous to "concentration," which refers to the mass of chemical pollutant in a given volume of water. "Bacterial density" and "bacterial concentration" are sometimes used interchangeably. c. Most Probable Number (MPN) is a statistical representation of the standard coliform test results. % d. CFU stands for colony forming unit e.g., as in number of bacterial colonies The bacterial density targets are based on the Basin Plan's shellfish harvesting and water contact recreation water quality objectives for fecal coliform and on U.S. EPA's recommended, Enterococci criteria for water contact recreation in salt water. Total Maximum Daily. Load Table 7-2 shows Richardson Bay's density-based pathogens TMDL, expressed as fecal coliform bacteria concentrations. Table 7-2. Total maximum daily load for pathogen indicators (fecal coliforms) for Richardson Bay Indicator Parameter TMDL Fecal coliform Median a < 14 MPN1100 mL 90th Percentile b < 43 MPN1100 mL a. Based on a minimum five consecutive samples equally spaced over a 30-day period. b. No more than 10% of total samples during any 30-day period may exceed this number. Load Allocations Density-based fecal coliform allocations for each potential pathogen source category in Richardson Bay are presented in Table 7-3. Each discharger in the Richardson Bay 2 Pathogens in Richardson Bay Adopted Basin Plan Amendment watershed is responsible for meeting its source category allocation. All potential dischargers are also responsible for complying with applicable waste discharge requirements, or waste discharge prohibitions (Table 4-1, Prohibitions 5, 15, and 18). All discharges of raw or inadequately treated human waste, including sewage from vessels, are prohibited. All sources of untreated or inadequately treated human waste have an allocation of zero. _ Table 7-3. Density-Based Pollutant Wasteload and Load Allocations' for Richardson Bay Wasteload and Load Allocations C Fecal Coliform (MPN/100 mL) ategorical Pollutant Source For Direct Discharges to the Bay Median b 90th Percentile Stormwater Runoffd <14 < 43. Wildlife e <14 < 43 Sanitary Sewer Systems 0 0 Houseboats 0 0 Vessels (Recreational, Live- aboard, Anchor-out Boats) 0 O a. These allocations are applicable year-round. b. Based on a minimum of five consecutive samples equally spaced over a 30-day period. c. No more than 10% of total samples during any 30-day period may exceed this number. d. Wasteload allocation for discharges from municipal separate storm sewer systems (NPDES Permit Nos. CAS000004 and CAS000003). e. Wildlife is not believed to be a readily controllable source of pathogens; therefore, no management . measures are required. Implementation Plan The Richardson Bay Pathogens TMDL Implementation Plan builds upon previous and ongoing successful efforts to reduce potential pathogen loads in Richardson Bay and its tributaries. The plan requires actions consistent with the California Water Code (CWC 13000 et seq.), the state's Nonpoint Source Pollution Control Program Plan (CWC Section 13369), the Policy for Implementation and Enforcement of the Nonpoint Source Pollution Control Program, and human waste discharge prohibitions (Table 4-1, Prohibitions 5, 15, and 18). Table 7-4 lists the required implementation measures for the source categories listed in Table 7-3. These measures include evaluation of operating practices, identification of comprehensive, site-specific pathogens control measures and an associated 3 Pathogens in Richardson Bay Adopted Basin Plan Amendment implementation schedule, and submittal of progress reports to the Water Board documenting actions taken. 4 C a) C 0 E C ca n. .N m CL Q m m N 'C L ca t s ca a C ir- O D c N D N _0 (U (U c E E a) (D E 0 a) Co Q) > 3: a)~ mU) O CL.L)._ a ` W QoE mmU co 0 L c c QD J U aa ) cn Qma. cnQOmcaQa_ QmcnE~mZ 0 N a) Q C (D o m o N Q c 0 0 U CD- -0 cn Q a) (gym a) . M o E to N cn c ~ ~ O O m m U m ' Q -0 m N Q N m (U Q C O cn a) . 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U) _ a) C C m U C") O (D a) -0 (D U 15 co O U U) m O (ID C 0~~m ~ m 0).2 3 co c ~ O N Q~ N m m O U 3 ~ U m a) O co O N E p m (D a) O O Co j m 'a O uj O cn U 'D > Q O QuNi > N~ m` cn U c n U Q^ >,a) a) m N E L c -O-a - . O a 0> > _N c n m _0 c O p _0 0) m CL c m cn -Op c a) m c 0 a) 0 (U .4- a) S, m -0 10 U) M 3 :3 0 O 0-m CD Q 30:00: c O o aEca)c a5m0o~m~ C C: 1., 4- o cx E o 0 ~1 a)~ Q 0 a) O m U) L) N U _0 O o :3 0 0 0 0" can 0 0 Q m -C ) -6 ca U m 0- O a) M Co c # L :3 E Q) OU 0 E 4 ~ 0) -C U M U a O vj co L m aa)cccn c O m E - V C N 4--0 0)om~, cn O a) m 4))3cn Q) cu M C 3m o. O U) = (n co 0 co a) a)~~ O ~ 0) vi a) cn o a)^ -a cn * o 3 ~ (D cn a) Q a) ~ E O L Q a) m m O a) _ -Q a) w a) cn O t~ m-0 0 9 m a m c C U a) N j uj O N c N a) O . m X N a) w c 4) u i o O a) -0 r 3 to -p a) m O -0 E • C O a) W^ E m s m ~ U) W N C m O O C a) c c ~ a) CO -a 0-4) to U m Q t L~ (p O O +-O - m L Q CO O O m N 0 m E o cn c to 4- m Q cn , • Q cn O p N O L ~ m~ D-0 a) O - a ~ 0 L rn Q. ~ Co a) / LL _ CU a) c N _ U ~ U a E a) a) ca a) 0- L( cn a) 0) _c cn ~s i~a)~>,3 c Q_ a)-~e33 Q Q_3- o om a)' >,oa) (A cn cn cn cn U o U a) 00cma)~ca) v) . cn m cn m cn m a)cnat in { . av i O E5 W m r' N co CV CV M >b f. m U O CL L- a) co _ ~ 3 a) = O U O m > co co L C C E L m mc C O O Q N a) cn O C c L - m 4- m U > > E d i O SIOSSOA O +r Cl) U rl- Pathogens in Richardson Bay Adopted Basin Plan Amendment Regulatory Framework The state's Policy for Implementation and Enforcement of the Nonpoint Source Pollution Control'Program requires that current and proposed nonpoint source discharges be regulated under waste discharge requirements, waivers of waste discharge requirements, Basin Plan discharge prohibitions, or some combination of these tools. Municipal and highway stormwater runoffs are regulated under NPDES permits. Table 7-5 describes the regulatory mechanism by which dischargers in each source category will be regulated. Table 7-5. Regulatory Framework Source Category Regulatory Tool Sanitary Sewer Systems General WDR permit. Stormwater Runoff NPDES permit Houseboats Existing prohibition of human waste discharge (Table 4-1, Prohibitions 5 and 15) Vessels Existing prohibition of human waste discharge (Table 4-1, Prohibitions 5, 15, and 18) Ongoing Water Quality Monitoring in Richardson Bay Water quality monitoring will be conducted to assess water quality improvements and obtain additional information for further refinement of the TMDL. The main objectives of the ongoing monitoring program are to: • Assess attainment of TMDL targets • Evaluate spatial and temporal water quality trends in the Bay • Obtain additional information about significant potential pathogen source areas • Collect sufficient data to prioritize implementation efforts and assess the effectiveness of source control actions All water quality monitoring (including Quality Assurance and Quality Control procedures) will be performed pursuant to the State Water. Board's Quality Assurance Management Plan for the Surface Water Ambient Monitoring Program. Adaptive Implementation In 2013, the Water Board will evaluate monitoring results and assess progress toward attaining TMDL targets (Table 7-1) and load allocations (Table 7-3). The Water Board will also evaluate compliance with the trackable implementation measures specified in Table 7-4, as documented by submitted progress reports. 8 Pathogens in Richardson Bay Adopted Basin Plan Amendment If evaluation and monitoring show that source control actions have been fully implemented throughout the watershed, but the TMDL targets (water quality objectives) are not attained, the Water Board may re-evaluate the attainability/applicability of designated water quality objectives. The Water Board will review the Richardson Bay Pathogens TMDL and evaluate new and relevant information from monitoring, special studies and scientific literature. At a minimum, these reviews will aim to find answers to the following questions. Additional questions may be developed in collaboration with stakeholders. 1. Is Richardson .Bay progressing toward TMDL targets? If progress is unclear, how can monitoring efforts be modified to detect trends? If there has not been adequate progress, how might the implementation actions be modified? 2. What are the pollutant contributions for the various source categories? How have these contributions changed over time? How do they vary seasonally? How might source control measures be modified to improve load reduction? If the answers to these questions are not clear, how can monitoring efforts be modified to answer these questions? 3. Is there new, reliable, and widely accepted scientific information that suggests modifications to targets, or implementation actions? If so, how should the TMDL be modified? Modifications to the targets or implementation plan will be incorporated into the Basin Plan via an amendment process. 9 CD M r M w 0 W LL Q I-- W U Z O 0 O LL Z W Q Q Z O Q m Cl) Z U) U W 1. ~ I I I ~ ~ l I m i of c m C O I I j E L; C I a) I l j C-6 O E Q I ca a) 07 E OI OI ca m O E1 to m O E N o C 'O - (D I w? i U cm _ CD Lo m Z3 0 co 0I I cl N to N _ N m _C `a a ! 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O O Q CA: N E Q w a E N 4) cc N O) 0 -L C Q I E ( y N C L LL U p U Q a) O ` E € a 0 O 0 O 0 O ° O cD N o O to N O (n O o (D ►n (D U (C> N 613~ (n 61, o N ~ ~ M ~ C) C) (D (D O O ►n V O N M CO (D (D N (O C) C) (n ) o N co Iq a0 ~ N I co co to EA b9 EA N 69 to 0 ~A U O } O O O C5 C), O C) O I,- N 0 O ti O In O O 0 (n N (n N I~ N IL (fl 69 m CD 0 C) I V W J U (n > Q W z w CO - 0 n U 0 J U) a co > c > U) 0 W of W Q rn a OW Z Q U) p o C W W CD w (7 U W , W a m W 0 co z _ J co ~ o Z Z CL a to tf) O r~ N N N N N N N O N Co 'q O (n O m O M O IT r- q;t M Lf) Nt to It ; (0 V tt , , 1 ' RiCHARDSON's BAY REGIONAL AGENCY March 19, 2009 The Honorable Arnold Schwarzenegger, Governor _ State of California State Capitol Sacramento, CA 95814 SUBJECT: POSSSIBLE ELIMINATION OF THE CALIFORNIA DEPARTMENT OF BOATING AND WATERWAYS Dear Governor Schwarzenegger: The Richardson's Bay Regional Agency (RBRA) is a joint powers agency comprised of the City, of Belvedere, the County of Marin, the City of Mill Valley, the City of Sausalito, and the Town of Tiburon. The Board of the RBRA is writing to you in response to information that the State of California was going to eliminate the State Department of Boating and Waterways (DBW). We are requesting in the strongest possible terms that any attempt to eliminate DBW be terminated, for the following reasons: • User tax and fee supported, no State General Fund expenditures required • Central to water safety efforts • Key component of thriving $250,000,000/year boating industry in State • Supporting partner in many RBRA programs and activities, including: o Patrol boat financing o Sewage pumpout boat financing o Grants for derelict vessel removal o Grants for pumpout stations at area marinas • Grants for Marin County sheriff patrol boat RBRA's positive, ongoing program interactions with DBW are key to continuing our efforts to performing our agency's program functions. We respectfully urge you to keep the State Department of Boating and Waterways intact. Sincerely, The Board of the Richardson Bay Regional Agency Charles McGlashan Chair, Richardson Bay Regional Agency Supervisor Third District County of Marin Ken Wachtel Councilmember City of Mill Valley Jerry Butler Councilmember City of Belvedere Jonathan Leone Mayor - City of Sausalito Richard Collins Councilmember Town of Tiburon CC: State Department of Boating and Waterways DBW letter.DOC DESIGN REVIEW BOARD AGENDA TOWN OF TIBURON DATE: 4/2/09 1505 TIBURON BOULEVARD MEETING TIME 7:00 P.M. TIBURON, CA 94920 AGENDA NO.: #5 PLEASE NOTE: In order to give all interested persons an opportunity to be heard, and to ensure the presentation of all points of view, members of the audience should: (1) Always address the Chair; (2) State name for the record; (3) State views/concerns succinctly; (4) Limit presentation to three minutes; (S) Speak directly into microphone and (6) All documents submitted at the meeting must first be submitted at the Staff table, to be entered into the record and retained by the Town. If an item is continued, it is the responsibility of interested parties to note the new meeting date. Notices will not be sent out for items continued to a specific date. Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any item on this agenda, including agenda-related documents produced by the Town after distribution of the agenda packet 72 hours in advance of the Board meeting, will be available for public inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. A. ROLL CALL: Chair Doyle, Boardmembers Chong, Kricensky, Tollini and Wilson B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA) C. STAFF BRIEFING D. NEW BUSINESS BEFORE THE BOARD 1. 10 Via Capistrano McCullough/Larson Additions 2. 10 Soutluidge East Fuller Fence/Variance 3. 30 Pamela Court Simonson Additions WITHDRAWN 4. 127 Taylor Road Ghiam New Dwelling WITHDRAWN E. APPROVAL OF MINUTES #4 OF THE 3/5/09 DESIGN REVIEW BOARD MEETING F. ADJOURNMENT "PLEASE NOTE THAT AGENDA ITEMS MAY BE TAKEN OUT OF ORDER" 70 NOTICE OF MEETING CANCELLATION THE REGULAR PLANNING COMMISSION MEETING SCHEDULED FOR PX WEDNESDAY, MARCH 25, 2009 HAS BEEN CANCELLED. THE NEXT MEETING OF THE PLANNING COMMISSION WILL BE THE REGULARLY SCHEDULED MEETING ON WEDNESDAY, APRIL 8, 2009 DAN WATROUS, SECRETARY D/G~s~ NOTICE OF MEETING CANCELLATION The regular Town Council Meeting scheduled for April 1, 2009 has been cancelled. THE NEXT REGULAR MEETING will be on WEDNESDAY, April 15, 2009, in the Town Council Chambers located at 1505 Tiburon Boulevard, Tiburon CA 94920. DIANE CRANE IACOPI, TOWN CLERK Posted at Town Hall cc: The Ark and Marin Independent Journal DIGEST 4"s i transit 750 lindaro st, #200 san rafael, ca 94901 ph: 415.226.0855 fax: 415.226.0856 marintransit.org board of directors harold c. brown,jr. president supervisor district 2 judy arnold vice president supervisor district 5 susan I. adams 2nd vice president supervisor district 1 steve kinsey director supervisor district 4 charles mcglashan director supervisor district 3 barbara heller director city of san rafael madeline kellner director city of novato DECEIVED MAR 2 3 2009 TOWN MANAGERS OFFICE TOWN OF TIBURON March 20, 2009 Town Manager's Office Town of Tiburon 1505 Tiburon Blvd. Tiburon, CA 94920 Dear Peggy, This is a notice to inform you that the Marin Transit Draft 2008- 2009 Short Range Transit Plan (SRTP) is available for public review at www.marintransit.org. The Draft SRTP details proposed changes and improvements for local bus routes and paratransit services that begin and end in Marin County. We will be accepting written comments on the Draft SRTP until April 13, 2009. There will be a final public hearing on Monday, April 20th at 10 am at the Marin County Civic Center. Please feel free to contact me at 415-226-0855 if you have any questions or you would like additional information. Sincerely, ko 41 David Rzepinski General Manager MARIN MUNICIPAL WATER DISTRICT DIGEST Q220 Nellen Avenue • Corte Madera, CA 94925-1105 Important WATER RATE Information Inside TIBURON TOWN OF C/O TOWN CLERK 1505 TIBURON BLVD TIBURON, CA 94920-2530 RETC,ru vLERK TOWN OF TIBURON March 18, 2009 RE: Notice of Proposed Increase in Water Rates in Compliance with Proposition 218 Dear Customer: This notice is to advise property owners and ratepayers served by the Marin Municipal Water District of a proposed increase to the water rate, a change in the water rate tier structure, and an increase in the bi-monthly service charge that would take effect for meter readings on or after May 5, 2009: It also provides information about a Public Hearing on May 4, 2009 at which written and oral corriments will be considered and a vote on the increase will be taken by the MMWD Board of Directors. Furthermore, it provides information about why MMWD needs to increase rates. At the board meeting of March 4, 2009 the MMWD Board of Directors proposed an increase in water rates. In compliance with State Proposition 218, passed by California voters in 1996, MMWD is hereby notifying all affected property owners and water customers of the proposed water rate changes. See the enclosed water rate tables for a comparison of the current rates and the proposed rates. Why are water rates being increased? For MMWD to continue to fulfill its mission of providing reliable, clean water, a rate increase is needed to cover increasing costs, including: ■ The cost of materials, contracts and labor, which has increased an average of 5 percent in 2008; ■ The cost of an expanded water conservation program; ■ A pilot advanced meter infrastructure program, which will enable customers to track their water use by reading their meters more easily; ■ The higher cost of Russian River water. Sonoma County Water Agency has announced a 19 percent increase in the rate it charges MMWD for water effective July 1, 2009 (25 percent of the water we consume each year is from the Russian River); ■ Employee health insurance and other benefits. This water rate increase is also necessary to continue to provide funding for MMWD's system maintenance and improvements. In 2009-10, approximately $21 million in funding is needed to replace leaking pipelines, replace redwood water tanks that are not seismically safe, repair or replace antiquated and inefficient pumps, and replace worn-out systems in MMWD's water treatment plants. (QESP)10:T053:042200:001:0000:09071 Dzkno 1 of d ~ y, . eve Some of this funding will also be used for pumps and pipelines that will improve MMWD's operation of its reservoirs, to provide greater reliability in dry years. Most of MMWD's facilities are between 50 and 100 years old, and are in need of repair and replacement. MMWD has relied on its cash reserves during the past decade to fund these activities, and the District needs to continue to shift to a more sustainable approach to system maintenance. How will the proposed increase affect my water bill? The rate increase will increase the average customer's bill by 7.3%, or $3.12 per month, which is $6.24 per billing period. The charts on the inside pages provide details for the various tiers and customer categories. Information about how the increase will affect your account is available from the MMWD Customer Service Department at (415) 945-1400. You can also attend a water rate information workshop on Wednesday, April 8, 6:30- 7:30 pm, in the MMWD Board Room, 220 Nellen Avenue, Corte Madera, CA. A public hearing before the Board of Directors of the Marin Municipal Water District to consider the issue of a rate increase is scheduled for: 7:30 pm, Mon., May 4, 2009 Marin Center Exhibit Hall, Manzanita Room 10 Avenue of the Flags, San Rafael, CA You are invited to present oral or written testimony on the proposal at the public hearing. You have the right to protest this proposed rate increase. If you do, you must submit your protest in writing, even if you plan to attend the public hearing. If written protests are submitted by a majority of the affected property owners or customers, the proposed rate changes will not be imposed. Your written protest must be received prior to the close of the May 4 public hearing. Written protests must include a description of the parcel (parcel number) or utility (MMWD) account number. E-mail protests will not be accepted. Send or deliver written protests to: Board Secretary Marin Municipal Water District 220 Nellen Avenue Corte Madera, CA 94925 For more information visit MMWD s website at www.marinwater.orq or call our Customer Service Department at (415) 945-1400. With the economy in a recession, we want to keep this rate increase as low as we can to minimize the financial impact. However, we need to be able to adequately finance our operations in order to continue to provide reliable, clean water. We appreciate the opportunity to serve you. Sincerely, paq t4 eke~, 6" Paul Helliker MMWD General Manager Marin Municipal Water District Proposed Water Rate Changes EFFECTIVE MAY 1, 2009 Average Bill Comparison Current New Tier Current Proposed Average Average Percent Rate Rate Monthly Monthly Increase Bill Bill Avg Customer $42.75 $45.87 7.26% 23 ccfs Tier 1 Avg $2.81 $3.04 $27.30 $29.15 6.80% 13 ccfs Tier 2 Avg $5.62 $6.08 $72.96 $80.07 9.75% 35 ccfs Tier 3 Avg $11.24 $12.16 $206.43 $230.55 11.68% 69 ccfs Tier 4 Avg 135 ccfs $16.86 $18.24 $696.78 $770.15 10.53% Single-Family Residential and Du plex Customers ier Current Rate per CCF' Proposed Rate per CCF Current Summer Tier Structure in CCFs Proposed Summer Tier Structure in CCFs Current Winter Tier Structure in CCFs 1 $2.81 $3.04 0-28 0-26 0-21 2 $ 5.62 $ 6.08 29 - 63 27 - 59 22 - 48 3 $11.24 $12.16 64 -105 60 - 99 49 - 80 4 $16.86 $18.24 106+ 100+ 81 + Bi-Monthly Meter Service Charge Meter Size Current Service Charge Proposed Service Charge 5/8" $18.06 $18.78 3/4" $19.97 $20.77 1" $27.58 $28.68 1-1/211 $46.68 $48.55 2" $69.48 $72.26 3" $130.42 $135.64 4" $180.06 $187.26 6" $388.94 $404.50 8" $769.82 $800.61 10" $1,150.70 $11196.73 Multi-Famil Residential Custo mers Tier Current Rate per CCF Proposed Rate per CCF r Summer CCFs Winter CCFs 1 $2.81 $3.04 0-12 0-12 2 $5.62 $6.08 13-24 13-22 3 $11.24 $12.16 25-30 23-30 4 $16.86 $18.24 31+ 31+ Bus iness, Institutional & Irrigation Custo mers Tier Current Rate er CCF Proposed Rate per CCF % of Baseline 1 $2.81 $3.04 0-85 2 $5.62 $6.08 86-150 3 $11.24 $12.16 Over 150 Recycled Wa ter Customers Tier Current Rate per CCF Proposed Rate per CCF % of Baseline 1 $1.82 $3.04 0-100 2 $3.64 $6.08 100-150 3 $7.28 $12.16 Over 150 Raw Water Customers Tier Current Rate per CCF Proposed Rate per CCF % of Baseline 1 $2.56 $2.77 0-85 2 $5.12 $5.54 86-150 3 $10.24 $11.08 Over 150 Single-Family Irrigation Customers Tier Current Rate per CCF Proposed Rate per CCF % of Baseline 1 $2.81 $3.04 0-85 2 $5.62 $6.08 86-150 3 $11.24 $12.16 Over 150