The URL can be used to link to this page

Home My WebLink AboutTC Digest 2009-02-27TOWN COUNCIL WEEKLY DIGEST Week of February 23 - 27, 2009 Tiburon 1. None Agendas & Minutes 2. Minutes - Hilarita/Tiburon Ecumenical Assoc. - January 12, 2009 3. Agenda - Design Review Board - March 5, 2009 Regional a) Discover Your Outdoors - Newsletter - Marin POS Dept. - Spring 2009 b) Call for Nominations - 2009 Clean Air Awards - Deadline - 3/13/09 c) C & L Newsletter - Update on Public Law - Winter 2009 d) Comcast Califordia - January 2009 * e) Call for Entries - "Growing Smarter Together" Awards - March 6, 2009 f) Invitation for Nominations - LCC Board of Directors Agendas & Minutes g) ABAG - General Assembly Agenda & Minutes - 4/23/09 * Council Only The HILARITAMBURON ECUMENICAL ASSOCIATION 100 Ned's Way - Tiburon, California 94920 BOARD OF DIRECTORS MEETING Minutes of January 12, 2009 Officers: President - Keith Lester Vice President - Charles Quick Secretary - Barbara Garcia-Romero Treasurer - Carl Weichel (aka Hilarity-TEA or H-TEA) DIGESJ DIRECTORS PRESENT: The Hilarita Residents Association (HRA): Mary Ann Alvarado, Keith Barklow, Nuri_a Ibars, Joyce Larsen, Dorothy Larson, Gillian Lovejoy Community Congregational Church (CCC) Keith Lester, Carl Weichel St. Stephen's Episcopal Church (SSEC) Anne Brown, Barbara Garcia-Romero, Michael Peters Westminster Presbyterian Church (WPC) Dennis Leary, Charles Quick Community At-Large Representative - Town of Tiburon Representative - to be ap-cinted DIRECTORS ABSENT: HRA * excused Richard Leonards*-WPC OTHERS PRESENT: Linda Tilton, Director of Property Management, The John Stewart Co. (JSC) Cherry Reilly, Administrator - The Hilarita Apartments, JSC A QUORUM IS 7 Residents Michael Burns, Chris Darling, M. Farsi, Carthomas Ford, Angela Lorenz 1 . MEETING CALL TO ORDER President Lester determined that a quorum was present and called for order at 7:30 PM in the Community Resource Center of The Hilarita Apartments. 2. , MINUTES OF THE DECEMBER 8, 2008 MEETING In the call for approval of the minutes, there were corrections to item 8 : "..a card was sent to Richard Leonards and flowers sent to Dorothy Larson on behalf of the Board...." And, to item 1 1, No. 2 : "...asked the tutors to write an assessment on their students'..." It was also noted that the 2009 calendar should show the November meeting to be on the 9th. There being no further amendments, it was: M / S / P (B. Garcia-Romero/D. Leary) that the Board approve the December 8, 2008 minutes as amended. 6 ayes, 2 abstain 2009 ANNUAL MEETING President Lester announced that this is H-TEA's Annual Meeting, at which time there is an election of Officers for the 2009-2011 term. He turned the floor to the Election Committee for its recommendations. Barbara Garcia-Romero advised that after contacting each name and receiving approval to put said name on the ballot, the Committee recommends the following: < 1 > President Keith Lester Vice President Charles Quick Treasurer Carl Weichel Secretary Barbara Garcia-Romero There was a call for nominations from the floor. Hearing none, the call for approval of the slate as presented was made. By consensus, the H-TEA Board of Directors approved the 2009-2011 slate of Officers, as noted above, as presented by the Election Committee. 3. OPEN FORUM Dorothy Larson thanked the Board for the gift of flowers, and she said that she is feeling much better. 4. CORRESPONDENCE & ANNOUNCEMENTS 1. For all incoming Directors to this Board, there will be an H-TEA Orientation session at 7:00 PM on February 9, 2009. This session is also open to any Director seeking to hone their Directorship skills. 5. The HILARITA RESIDENTS ASSOCIATION (HRA) REPORT Meets every third Monday of the month at 7.30 PM in the Esther Whitman community center Angela Lorenz reported that: 1. the HRA election was held on January 10, 2009 which was monitored by the Petaluma Women's Club (PWC) and that per the PWC certification form Mary Ann Alvarado, Dorothy Larson, and Nuria (bars secured the electoral votes for the H-TEA Director seats. There were two appointed seats by HRA to the H-TEA Board - Keith Barklow and Gillian Lovejoy. President Lester questioned Angela's sitting as HRA President this evening as her second term as such expired December, 2008. Angela said that the HRA has not held its election for officers to date because there are matters that need to be handled first. In discussion, there were concerns i.e. /that the HRA has postponed the election for its Officers which is quite contrary to its Bylaws; why two members were appointed instead of being elected; and who from PWC actually attended and monitored the election process. HRA presented a 'Certification Notice' to H-TEA showing the two PWC attendees and the HRA Election Committee Members (2 of 3) overseeing the January 10, 2009 election in the Esther Whitman Community Room. According to this 'Notice' there were 21 walk-in cast ballots, 32 mail-in cast ballots on the presented slate, and 2 write-in cast ballots = 55 total ballots cast. There were comments from residents on the validity of the January 2009 HRA election proceedings from start to finish; the H-TEA's involvement with the process; and, questioning the cause and effect on HRA with the loss of its non-profit status. President Lester said that he had studied the election procedure and read excerpts from the California Civil Code Section 1363-03 which covers the requirements of an association's election process. This Code supersedes whatever H-TEA has in place. He said that there are <2> steps that anyone can take to contest the HRA election procedures and that, therefore, any further comments should be directed to HRA for resolution. With regard to the loss of HRA non-profit status, Ms. Tilton (JSC) advised that this matter is being handled in accordance with HUD guidelines, which means that the HRA is now unable to borrow or seek funds for any reason. 6. SECRETARY'S REPORT Barbara Garcia-Romero advised that a letter from the Board has been sent to Barbara Brooks who has resigned from this Board. President Lester read aloud the Secretary's letter, and all agreed that Barbara will be missed. Barbara said that a thank you letter has been received from Dorothy Larson and it is in our files. 7. TREASURER'S REPORT Carl Weichel reported that the Board's Bank of Marin checking account has a balance of $4,091.56. There are no outstanding payables. 8. The JOHN STEWART COMPANY PROPERTY MANAGEMENT REPORT A - Linda Tilton, Director of Property Management, reported that: 1. due to the resignation of the JSC bookkeeper, the customary financial statements are not available for this meeting. This report will be sent to all Directors at a later date. B - Cherry Reilly, Administrator, reported that: 1. The Hilarita Christmas party was a big success. Residents helped with the food preparation, the decorating, and the aftermath chores. 2. Julie is working on the files and is most helpful in the office to get us ready for the upcoming REAC inspections. I parking stickers have been assigned to residents. 4. we are looking for ideas on the oft discussed children's play area. We will work with the H-TEA Buildings & Grounds Committee on this project. 9. ON-SITE COMMITTEE REPORT Meets fourth Thursday of the month at 6.'00 PM or as needed. Committee: Anne Brown, Richard Leonards, There was no report. 10 BUILDINGS & GROUNDS COMMITTEE REPORT Meets the last Friday of the month at 7.30 AM or as needed. Committee: Charles Quick-c, MaryAnn Alvarado„ Joyce Larsen, Dorothy Larson, Michael Peters Charles Quick reported that notices will be given to all residents to let them know what tree work will be done on-site 1 1. COMMUNITY TRAINING & SERVICES COMMITTEE REPORT - CLC Meets the first Friday of the month at 6:00 PM or as needed. Committee: Barbara Garcia-Romero-c, Barbara Garcia-Romero reported that: <3> 1. the Tutoring Program now has 31 hours of tutoring; 2. on January 6, 2009, Phuong and Barbara made a presentation, using Power Point, at the Tiburon Rotary's meeting. We hope to hear soon from the Rotary on our request of $1,000. for the academic year 2209-2010; 3. unfortunately, we did not win an award from Heart of Marin, but while at the event Phuong and Barbara were able to do a lot of networking. 12. FINANCE COMMITTEE REPORT - This report is proprietary and not to be discussed outsidie of this meeting Meets as needed. Committee: Carl Weicahel-c, Dorothy Larson, Dennis Leary, Michael Peters Carl Weichel had no report. He did advise that the Committee will meet following the close of this Board meet. There was none. There was none. 13. OLD BUSINESS 14. NEW BUSINESS 15. EXECUTIVE SESSION -This session is confidential and not to be discussed outside of this meeting There was no call for an Executive Session. 16, DATE OF NEXT MEETING The next Board of Directors meeting will be February 9, 2009 with a call to order at 7:30 PM in the Community Training & Services Center of The Hilarita Apartments. COURTESY CALL Please remember that a quorum is required to proceed on any `action' item. If you will be unable to attend this meeting, please contact President Keith Lester (456-6659) or Recording Secretary L.A. Wurl (381-2556), and you may leave a message. Thank you. • Absences: Bylaws ARTICLE 6 Section 6.05, with Board discretion, permit no more than three (3) consecutive or four (4) non-consecutive meetings to be missed without justification. 17. CALL FOR ADJOURNMENT Without objection, President Lester called for adjournment at 8:50 PM. 2009 Board of Directors Meeting Calendar: (second Monday of each month except May and August) - Annual Meeting/Elections -January 12, - February 9, - March 9, - April 13, - regular business meeting & annual walk around -Saturday May 16 at 9:30 AM, - June 8, - July 13, - August - customarily no scheduled meeting, - September 14, - October 12, - November 9, and, - December 14. L.A. Wurl, Recording Secretary - 01 /09 minute distribution < 4 > 3. DESIGN REVIEW BOARD AGENDA TOWN OF TIBURON DATE: 3/5/09 1505 TIBURON BOULEVARD MEETING TIME 7:00 P.M. TIBURON, CA 94920 AGENDA NO.: #4 PLEASE NOTE: In order to give all interested persons an opportunity to be heard, and to ensure the presentation of all points of view, members of the audience should: (1) Always address the Chair; (2) State name for the record; (3) State views/concerns succinctly; (4) Limit presentation to three minutes; (5) Speak directly into microphone and (6) All documents submitted at the meeting must first be submitted at the Staff table, to be entered into the record and retained by the Town. If an item is continued, it is the responsibility of interested parties to note the new meeting date. Notices will not be sent out for items continued to a specific date. Any documents produced by the Town and distributed to a majority of the Design Review Board regarding any item on this agenda, including agenda-related documents produced by the Town after distribution of the agenda packet 72 hours in advance of the Board meeting, will be available for public inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920. A. ROLL CALL: Chair Doyle, Boardmembers Chong, Tollini and Wilson B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA) C. STAFF BRIEFING D. OLD BUSINESS BEFORE THE BOARD 1. 22 Mercury Avenue Dibble New Dwelling CONTINUED TO 4/16/09 2. 42 Reed Ranch Road Trusheim Additions/Variances/Floor Area Exception E. NEW BUSINESS BEFORE THE BOARD 3. 30 Pamela Court Simonson Additions CONTINUED TO 4/2/09 F. APPROVAL OF MINUTES #3 OF THE 2/19/09 DESIGN REVIEW BOARD MEETING G. ADJOURNMENT "PLEASE NOTE THAT AGENDA ITEMS MAY BE TAKEN OUT OF ORDER*