Loading...
HomeMy WebLinkAboutTC Digest 2009-05-21o'~;00*10 TOWN COUNCIL WEEKLY DIGEST Week of May 15 - 21, 2009 Tilk-s-irnrn 1. Letter - Mill Valley Refuse - Response to Rate Increase Questions 2. Update Exercise - MCSTOPPP JPA Agendas & Minutes 3. Minutes - Belvedere/Tiburon Library Agency - April 20, 2009 4. Minutes - Design Review Board - May 7, 2009 5. Minutes - Planning Commission - May 13, 2009 6. Action Minutes - Design Review Board - May 21, 2009 7. Agenda - Planning Commission - May 27, 2009 8. Agenda - POST Commission - May 28, 2009 Regional a) Public Hearing Notice - Swahn Appeal of Environmental Review b) Invitation - Welcome Reception for Michael Frank, Novato City Manager c) Invitation - Ground Breaking Kol Shofar - May 31, 2009 d) Discover Your Outdoors - Marin Parks & Open Space - Summer 2009 e) Service Matters - ABAG Newsletter - May/June 2009 f) News from Marin Conservation League - May/June 2009 Agendas & Minutes g) Agenda - Marin Co Hazardous & Solid Waste JPA - May 28, 2009 * Council Only DIGEST MILL VALLEY REFUSE SERWCE, INC. P.O. BOX 3557 - SAN RAFAEL, CALIFORNIA 949 12-3557 PHONE (415) 457-9760 FAX (415) 457-3003 RECEIVED Peggy Curran, Town Manager May 13, 2009 Town of Tiburon - MAY 14 Z009 1505 Tiburon Blvd. Tiburon, CA 94920 TOWN MANAGERS OFFICE TOWN OF TIBURON Dear City Managers and Council Members, At a recent Belvedere City Council meeting, we were asked in regards to our request for a rate increase, how we arrived at the CPI figure of 3.1 and why we chose the Annual rate over other available monthly rates (such as December's 0% rate). I thought these questions might come up in other meetings, so with the help of Bill Brause of Armanino McKenna (the accounting firm that is doing our annual financial statement audit and who prepared our rate application), I have prepared the following answers for everyone. First, the 3.1% rate comes directly from the government website, www.bls.gov. On this site, select the Inflation & Prices menu item at top left, then Consumer Price Index. On the CPI page that appears, scroll down to the map of the U.S. labeled Regional Resources. In the drop- down menu under the map (labeled Select an MSA), choose San Francisco. A CPI chart for the SF area will pop up. Finally, choose More Formatting Options, and under Select View of the Data, choose 12 Month Percent Change and hit Retrieve Data. A table will appear showing the 3.1% change under the Annual column. Second, why choose the Annual change rather than some other monthly option? The Annual CPI Index was selected to be consistent with previously approved rate application submissions. For example, the 2007 approved CPI Increase of 3.2% was based on the Annual index. An annual index represents the change spread throughout the year and provides the closest index to actual changes, year to year. The month-to-month index can have significant fluctuations that are not indicative of the year in total. For example, the December-to-December index is the only published month-to-month index for the year that had no increase. The other reported 2008 vs. 2007 month-to-month index changes were increases between 2.8% and 4.2%. In our view, if a month-to-month index were used rather than the Annual index, the logical month would be June to coincide with the actual timing of rate changes per our contracts. It would seem random and arbitrary to choose any other month and, as already mentioned, choosing a month rather than the Annual index would be inconsistent with past practice. (in June of this year, by the way, the rate was 4.2%.) Given these points, we think consistent use of the Annual Index is warranted. Sincerely Yours, l,eJames Iavarone ll"TYSTo DIGEST Marin,County Department of Public Works P. O. Box 4186 • San Rafael, CA 94913-4186 ~c Tel. (415) 499-6528 • Fax (415) 499-7221 RECEIVED ov p 0~4 Date: May 11, 2009 MAY 1 009 ~EVEN`~t TOWN MANAGERS OFFICE To: MCSTOPPP Agency Staff TOWN OF TIBURON From: Terri Fashing, Program Manager Member Agencies: RE: Revised Joint Exercise of Powers Agreement (JEPA) Belvedere Please review and recommend approval by your City/Town Council the attached Corte Madera revised Joint Exercise of Powers Agreement (JEPA) between the Marin County Flood Control and Water Conservation District (District) and MCSTOPPP members. County of Marin The purpose of this JEPA revision is strictly administrative with the primary intent being to clarify that the Board of Supervisors of the Marin County Flood Control and Fairfax Water Conservation District is MCSTOPPP's governing body and to reflect that the Larkspur Marin Streetlight JPA is now known as the Marin General Services Authority. Previously the JEPA simply referred to the Board of Supervisors. Other minor edits Mill Valley were made to clarify language related to administrative details, such as the date by which the MGSA must recommend approval of the MCSTOPPP budget. Novato Ross Marin's municipalities originally adopted the JEPA in 2005. The JEPA shifted governance of MCSTOPPP to the District's Board of Supervisors while the Marin San Anselmo General Services Authority (formerly Streetlight JPA) continues to serve as an advisory body to MCSTOPPP for review of the budget and other program elements. San Rafael Exhibit A to the JEPA is MCSTOPPP's stormwater management plan (Action Plan). Sausalito The copy of the plan is not included with the enclosed revised JEPA and will not be Tiburon revised until next year as MCSTOPPP responds to Phase II permitting requirements. A copy of the plan can be viewed at www.mcstoppp.org. To assist you with preparation of an agenda packet for your City/Town Council, we have attached a sample staff report for your use. Upon approval of the revised JEPA by your City/Town Council, please return a fully executed copy of the original to my attention. The revised JEPA will be valid once seven municipalities have executed the agreement. Thanks for your prompt attention to this request. Attachments: Joint Exercise of Powers Agreement - final revised version Joint Exercise of Powers Agreement - revised, showing changes Sample staff report c: Farhad Mansourian, Director, Marin County DPW Michael Frost, Deputy Director, Marin County DPW Tracy Clay, Division Chief, MCFCWCD Paul Berlant, Marin General Services Authority Marin County Administrator and Marin City Managers Marin Public Works Directors DIGEST Regular Meeting BELVEDERE-TIBURON LIBRARY AGENCY 30 Belvedere-Tiburon Library, Tiburon, California April 20, 2009 MINUTES Members Present: Lois Epstein, Mary Falk, Steger Johnson, Bill Kuhns and Heather Lobdell Members Absent: Beverlee Johnson and Ann Otter Staff Present: Deborah Mazzolini, Library Director and Mary Vella, Board Clerk CALL TO ORDER: Chair Johnson called the meeting to order at 6:15PM. OPEN FORUM: No Comment CLAY 2 ~ 2009 1 STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report TOWN CLERK No report. TOWN OF.TIBURON 2. BTLF Report - Carol Kurland The Governance Task Force will make a presentation at the next BTLF meeting on May 5th. It is their goal to recommend a reorganization al structure for the Foundation so it will be able to operate in a more effective and organized manner. The Leadership Cabinet for the expansion is also working on their membership, mission and organizational aspects. The next newsletter will be ready for publication in mid-May. Petrocelli Luncheon tickets are on sale. The luncheon committee is looking for raffle prize donations. Trustee Epstein will be the BTLA liaison at the May Foundation meeting. 3. Library Director's report - Deborah Mazzolini The Director distributed the latest statistics on library usage. For the fiscal year ending June 30, 2009 the anticipated growth rate in items borrowed is near 20%. Work on the Personnel Policy is still in progress. The policy requires major modification to meet today's legal requirements. Next the administration office will review and update the Policy Regarding the Use of Bulletin Boards, Display Case, and Free Printed Matter Distribution. 4. Financial statement The statement for March is not available yet. This week the second half of the library's tax revenue was received from both the Town and the City. It appears that the line item for basic taxes may be exceeded slightly but the parcel tax budget is always exactly as budgeted. ERAF (Educational Revenue Augmentation Fund) will total $336,389 for the year - the second half should be delivered by the end of the fiscal year. 5. Committee Reports This week the Program Committee is showing the film Hats Off by local Jyll Johnstone. The Art Committee is exhibiting photographs by Len Blau - his reception is on Saturday from 2:00-4:00. The Film Committee meets every Monday to screen possible selections. The last film shown was Pontiac Moon. CONSENT CALENDAR: 6. Approval of minutes of March 16, 2009 7. Approval of warrants and in house check register February 2009 A motion to approve the minutes of March 16`d and the warrants of March 2009 made by Trustee Epstein and seconded by Trustee Falk passed. TRUSTEE CONSIDERATIONS 8. Draft Budget FY09/10 discussion The draft indicates that Grants from the Endowment (Item 5035/36) will be lower next year, as will interest on the LAIF funds. Total reserves (for operations, insurance and building maintenance) are expected to be $866,000. Belvedere Tiburon Library Agency Apri! 20, 2009 Minutes Page 2 At this point the draft shows no increase in salaries. The Town and City are both considering budgeting a 1 % to 3% increase in property tax revenue for the next year. Utilizing a 2% estimate, this draft exhibits a worst case scenario operating deficit of $126,469. The library has never included income from ERAF in its budget figures because it was never guaranteed. However, after seven years of ERAF revenue, it is likely that it will continue. If ERAF were included in the budget estimates, there would be no deficit. Currently there is about $1.5 million in unreserved cash which could be tapped in hard economic times. If the budget is too conservative there is no room for change. 9. Building Program Expansion update The EIR is in progress. A 2-page summary of the project objectives was distributed which describes the eight important goals of the library expansion. 10. Marketing, public relations and fundraising Sally Donnell is organizing the structure of the capital campaign and the Leadership and Community Engagement Committees are being formed. It is recommended that a shorter simpler concise brochure be produced to distribute at home meetings to this group. The cost for 2,500 copies of a 10-panel brochure is estimated at $10,000. While the Trustees liked the example produced, it believes this is too slick and showy and felt that a 6-panel brochure would be more prudent. A motion to approve a version of the sample brochure costing up to $7,000 but with the goal of spending only $6,000 made by Trustee Epstein and seconded by Trustee Kuhns passed unanimously. This will be funded by BTLF donations. 11. Volunteer Waiver, Release and Indemnity Agreement This waiver was conceived as a result of the expanding homebound delivery/outreach program. It should protect the volunteer and the library in case of injury. The library attorney reviewed the agreement and determined that the wording did not need to be softened, that volunteers typically do not take offense to "legalese" (most of the time the just scan and sign). The language is somewhat strong in order to impress upon the reality of what is and is not being provided. A motion to approve the Volunteer Waiver, Release and Indemnity Agreement made by Trustee Kuhns and approved by Trustee Falk passed. COMMUNICATIONS 12. Monthly calendar 13. Schedule of 2009 meeting dates Director Mazzolini will be out of town on June 15th for the regularly scheduled meeting and the Board agreed to move the meeting date to June 22nd. The budget for FYE June 30, 2010 will be approved at that time. ADJOURNMENT: The regular meeting adjourned at 7:15 pm Respectfully submitted, Mary Vella Upcoming meeting: Monday, May 18th at 6:15pm. An email will be sent to ensure a quorum. I MINUTES #7 TIBURON DESIGN REVEW BOARD MEETING OF MAY 7, 2009 The meeting was opened at 7:00 p.m. by Chair Doyle. A. ROLL CALL Present: Chair Doyle, Boardmembers Chong, Kricensky, Tollini and Wilson Absent: None Ex-Officio: Associate Planner Tyler, Assistant Planner Phillips, and Minutes Clerk Rusting B. PUBLIC COMMENTS - None C. STAFF BRIEFING Associate Planner Tyler reported that the application for 1887 Centro West Street was continued to the June 4th meeting and that the zoning ordinance will be brought up for a courtesy review at the next DRB meeting. D. - NEW BUSINESS BEFORE THE BOARD 1. 105 ROCK HILL ROAD HUANG, ADDITIONS 105 ROCK HILL ROAD LOT SIZE FLOOR AREA LOT COVERAGE BUILDING HEIGHT SIDE YARDS FRONT YARD REAR YARD VARIANCES/EXCEPTION PETER AND CHEIKO HUANG EXISTING PROPOSED REQUIRED 2500 S.F. NA NA 2,641 3,037 49560 MAX 12.0% 12.8% 15.0% MAX 23' 23 30' MAX 15'& 11'6" 15' & 11'6"' 15' 33' 33' 30' 28' 28' 25' NONE The applicant is requesting Design Review approval for the construction of an addition and alterations to an existing single-family dwelling located at 105 Rock Hill Road. The addition would be located on the lower level underneath an existing attached rear deck. The addition would include a new bedroom and bathroom. Other exterior alterations include the replacement of the existing composition shingles with a dark brown standing seam metal roof, addition of decorative trim on the existing dormer vents and shutters on selected windows. The lot coverage on the site would increase by 198 square feet (0.8 to a total of 3,290 square feet (12.8 which is 2.2 % less than the 15.0% maximum lot coverage permitted in the RO-2 zone. The floor TIBURON D.R.B. MINUTES #7 5/7/09 area on the site would increase by 198 square feet to a total of 3,290 square feet, which is 550 square feet less than the maximum allowed floor area of 3,840 square feet. Ann Bool, designer, stated the additional square footage of the addition is for an extra bedroom for a son returning from college. The total square footage is below the maximum allowed and they are using similar colors and materials to existing structures in the neighborhood. She said that they wish to change some windows to have shutters and change the front facade, but the proposal is similar to what was approved previously. Boardmember Wilson asked for clarification of the changed colors, and Ms. Bool clarified that they are actually a different material. Boardmember Wilson asked if the Board should be concerned about different materials with regard to noise, fires, etc., and the other Boardmembers responded and voiced no concerns. There was no public comment. Boardmember Wilson said the new room would not impact anyone or anything and is fine. Boardmember Chong noted that the addition would be tucked in the back and present no problems for the neighbors or the neighborhood. ACTION: It was M/S (Wilson/Tollini) that the request for 105 Rock Hill Road is exempt from the California Environmental Quality Act and approved the project subject to the attached conditions of approval. Vote: 5-0. 2. 30 PAMELA COURT SIMONSON, ADDITIONS 30 PAMELA COURT TODD AND SUSAN SIMONSON EXISTING PROPOSED REQUIRED LOT SIZE 8,969 S.F. NA NA FLOOR AREA 1,007 2,320 25897 MAX LOT COVERAGE 14.9% 25.9% 30.0% MAX BUILDING HEIGHT 13' 17' 30' MAX SIDE YARDS 6' & 21'8" 6' & 7'5" 6' FRONT YARD 28' 28' 20' REAR YARD 29' 20' 25' VARIANCES/EXCEPTION NONE The applicant is requesting Design Review approval for the construction of additions and alterations to an existing single-family home located at 30 Pamela Court. The additions would include expanding the existing home behind the garage and on the right side. The additions would be faced in horizontal wood siding. The garage would be converted into living space and the driveway expanded to allow for an additional parking space. The proposed additions are elevated 3 feet in order to comply with the flood zone ordinance as the property is located in within the flood zone. Other changes proposed with this application include the addition of 10 TIBURON D.R.B. MINUTES #7 2 5/7/09 skylights, reconfigured windows and the sliding glass doors. The lot coverage on the site would increase by 982 square feet (11 to a total of 2,320 square feet (25.9 which is 4.1 % less than the 3 0.0% maximum lot coverage permitted in the R-1-BA zone. The floor area on the site would increase by 1,313 square feet to a total of 2,320 square feet, which is 577 square feet less than the maximum allowed floor area of 2,897 square feet. Lara Conte, architect, discussed the rationale behind the design. She stated that the property presented them with atypical conditions because the property is-located in a flood zone, and Tiburon Boulevard runs in the back of the property. She stated that the flood zone required that the addition be 8 feet above sea level. She noted that construction in a flood zone involves strict requirements, and if they were to go above a certain threshold they would have to tear down the house and rebuild. She said the owners circulated a notice in their neighborhood about the construction and made minor changes to window sizes. She said that the master bedroom has fewer windows and only looks onto front yard to avoid noise from Tiburon Boulevard. She said that the design was almost identical to other additions in the neighborhood. She stated that their intent was to keep the house as is and add on separate elements to increase the living space. Boardmember Kricensky asked if the floor plan indicates windows on the north side. Ms. Conte said no, there were windows there at one time but they were removed. There was no public comment. Boardmember Kricensky thought that this was a reasonable design given the constraints, and architecturally would be an improvement to the house. Boardmember Wilson said he liked the fact that the neighbors worked out any issues and he liked the design. He added that there would be almost no impact to the other properties on the street. Chair Doyle said that this was a nice design, would fit in with the neighborhood, and well thought out. ACTION: It was M/S (Tollini/Wilson) that the request for 30 Pamela Court is exempt from the California Environmental Quality Act and approved the project subject to the attached conditions of approval. Vote: 5-0. 3. 200 GILMARTIN DRIVE LEHMAN, HVAC UNITS The applicant is requesting Design Review approval for the addition of four exterior HVAC units for an existing single-family dwelling located at 200 Gilmartin Drive. The units would be located along the uphill side of the existing home and inside the approved building envelope. This application is being referred to the Design Review Board as the number of HVAC units exceeds the maximum allowed units, as stated in the Tiburon Policy and Procedure for Standards for Air Conditioning Units and Similar Mechanical Equipment. TIBURON D.R.B. MINUTES #7 5/7/09 Jason Lehman, owner, stated that the purpose of the HVAC units is to cool the home, which has a southwest exposure and an extensive glass line and gets warm in direct sunlight. He said that the units would also incorporate particle filtering to address the owner's allergies. He stated that they want to zone the air conditioning as effectively as possible so that they do not have to turn on the entire system to cool certain areas. Adam Gardner, architect, said that the units are along the back of the house, with three larger units and one smaller unit to serve the guest suite. He presented a letter from an acoustic engineer stating that the acoustic output is below the maximum level permitted by the Town's policy. Mr. Gardner said that the units are downhill and therefore fairly well screened. He acknowledged the importance of preserving the view from the ridge trail, which is why the house has a strict height limit and large setbacks. He felt that the size of the I V2 acre lot and its substantial setbacks would allow the units to comply with the Town policy requirement to avoid impacts on neighbors and would justify an exception to the policy for the number of units. Jim Curtis, construction supervisor, said that multiple units are required to cool the building and achieve the desired particle filtering. He said that this is mainly due to courtyard style of the home and the high vaulted ceiling which prevents duct work from crossing over. He said that the smaller units would need to be replaced by multiple, larger commercial units which would be noisier. He said that the guest suite would be served by a smaller unit that would be tucked down below the driveway and not visible at all from the street or the ridge trail. Boardmember Kricensky asked about the original mechanical design for heating and cooling in the house. Mr. Curtis answered that two heating units and one air conditioning compressor were proposed to be installed adjacent to master bedroom and for that wing only. He said that they propose to relocate them all together to mitigate noise issues for neighbors. Boardmember Kricensky asked if the rest of the house was designed to be cooled, and Mr. Curtis said it was not. Boardmember Tollini questioned if these were ductless units. Mr. Curtis responded that the guest room unit is ductless but the other two serving the main floor are ducted. Boardmember Kricensky asked for confirmation that there is sufficient room in this location for the units. Mr. Curtis confirmed that there was room, adding that mockups were installed exactly as the units would be located. He said that the units would be painted to match the color of the house. Chair Doyle asked if any plantings will be used from screening. Mr. Curtis said they are not allowed to plant anything there because there is an open space and conservation easement above the house. There were no public comments. Boardmember Chong asked about the view of the units and the sound they would generate. He said that he walked on the trail and the units would be viewable, but the panoramic view of the bay is what gets attention from the trail. He said that sound is a larger concern and that he was TIBURON D.R.B. MINUTES #7 4 5/7/09 not as concerned about the neighboring houses, but there will be a lot of sound coming from the units when hiking on the trail. Boardmember Wilson asked about the distance between the property line and the trail. Mr. Gardner answered that it was 47 feet. Boardmember Tollini said it is hard to determine how loud the sound would be at the trail. He said that there are other locations that could be explored to further mitigate the noise, such as the meter area on the side of the garage. He did not think the visual aspect was a problem, but he was more concerned about noise. Boardmember Kricensky said that the Town's policy was done for a reason, but he did not believe it was meant to dictate the design or architecture. He said that one small unit by itself would be acceptable but he had concerns about the other three units. He noted that this is a retrofit done for the new owner when the house was not originally designed for air conditioning over the entire house. He questioned whether the center portion of the house or the master bedroom need such large units, as his biggest concern is the noise from the trail. He walked on the trail and looked at the magnificent view, but he felt that this was a logical place for the units. That being said, he did not want to go against the Town policy. Boardmember Wilson said the location for the heating system might be a good location for air conditioning units. He felt that it was important to adhere to policy and the applicant could find another location for the units. Chair Doyle said the appearance of the units does not bother him, but he is concerned about the noise. He did not know what the sound level produced by these units would be when walking on the trail. He suggested moving the units, adding that placing an air conditioning unit outside an open window is not an issue because the windows would be closed when it is on. He questioned whether they would gain anything by moving one unit to the side. Boardmember Wilson suggested putting one unit on each end of the house and two along the trail. Mr. Gardner said the desire is not to have the units on the other side because it would be close to their living area. He suggested taking one of the two larger units and moving it over. That way, they would not have two units next to each other and there would be more room so that they could plant screening. Boardmember Wilson asked about the possibility for cooling the house with 3 units instead of 4. Mr. Curtis responded that reducing the number of units would eliminate cooling in one area of the house. Boardmember Tollini said he was leaning toward a continuance to try to either separate the large units or move one to a different wall or where previously approved on southeast corner. He did not believe they all needed to be on the wall facing the open space. Boardmember Chong asked for more information about the sound measurements. Mr. Gardner said an acoustic engineer was used who has done other work in the Town. Mr. Gardner added TIBURON D.R.B. MINUTES #7 5/7/09 that sound diminishes as you move away from the unit and this is their estimate of the sound at that location. He noted that there may be issues with PG&E and physical constraints if a unit is moved. ACTION: It was M/S (Chong/Wilson) to continue the application to the May 21, 2009 meeting. Vote: 5-0. 4. 1 HILLCREST ROAD BORDEN, ADDITIONS/VARIANCE 1 HILLCREST ROAD WILLIAM AND KRISTINA BORDEN EXISTING PROPOSED REQ UIRED LOT SIZE 17,173 S.F. NA NA FLOOR AREA 1,565 31429 3,717 MAX LOT COVERAGE 12.4% 18.0% 30.0% MAX BUILDING HEIGHT 12' 26' 30' MAX SIDE YARDS 13'& 11'6" 13'& 5' 8' FRONT YARD 63' 30' 15' REAR YARD 106' 106' 25' VARIANCES/EXCEPTION REDUCED SIDE YARD SETBACK The applicant is requesting Design Review approval for the construction of additions to an existing one-story single-family dwelling on property located at 1 Hillcrest Road. The project would involve the demolition of an existing attached garage and the construction of a new addition to the house. The lower floor of the addition would include a new kitchen, dining room, great room, entry foyer and powder room. The upper floor of the addition would include a master bedroom suite and office. A new two-car garage would be attached to the lower level of the house. The existing kitchen would be removed from the main portion of the house. A new chimney would be installed for a fireplace in the great room. The proposed additions would increase the lot coverage of this property by 958 square feet to a total of 3,086 square feet (18.0%), which is less than the 30.0% maximum lot coverage permitted in the R-1 zone. The proposed project would increase the size of the house from 1,565 square feet to a total floor area of 31429 square feet, which is less than the 3,717 square foot floor area ratio for a lot of this size. A variance is requested for reduced side yard setback. Associate Planner Tyler noted a typographical error on page 3 of the staff report and said there is no floor area exception for this project. She said that there may also be a discrepancy in the setback figure, and the project architect would clarify this tonight. Greg Johnson, architect, clarified that the encroachment on the setback would be 5 feet and not 4 feet and would involve the powder room and not the stairway. He said that the reduced setback was necessary to minimize the effect on homes on the hillside above, to save a Douglas Fir tree on the corner of home and also due to unstable filled land in the front portion of the property. He stated that nothing is generous or over-sized in the floor plan. He stated that they want to blend in with the single-story ranch style character of the house and they are using materials to match. He noted that other than one letter about parking, all neighbors are in support of the project. TIBURON D.R.B. MINUTES #7 6 5/7/09 Kristina Borden, owner, stated that the addition would be relatively modest and was designed to accommodate their growing family. She said that they have received the support of neighbors, including the neighbor directly behind them. She said that they did not intend to request a variance, but it was really important to them to save the tree. She said that moving the addition out of the setback would involve construction on a part of the property that had slid in the past. There was no public comment. Boardmember Kricensky believed that the project was a good solution in terms of the architecture, but his only concern was the encroachment into the setback, which he felt was fairly modest at 5 feet. He said that he originally was leaning against the project until he drove up to the property and saw it. He said that the property has a large 25 foot setback from the curb and that led him to support the request. Boardmember Wilson said he loved the architecture, but he struggled with the setback issue and would like to see another solution. Boardmember Chong said that this was a nice design and that mature trees would hide most of the structure. He said that the driveway was not a huge concern to him, although there could be a little work done to remove grass in front and explore additional parking area. He stated that the setback was the only issue that would give him difficulty. Boardmember Tollini said the applicant had done a great job placing the mass of the second story from the street. As far as the variance, he felt that this was actually a giant setback from the roadway and there is a lot of screening. He recognized that there needs to be a hardship determination, but felt that if there ever was a time when a setback could be granted with a minimal hardship, this was it. He noted that the building pad for this property is not very big and a big portion of it that is unbuildable. He felt that if the addition was moved forward it would start impinging on neighbors' views, and this itself presents a hardship. Chair Doyle noted that other houses in the vicinity have been granted setback variances. With the trees and minimal impact on neighbors, he did not think the setback was an issue. ACTION: It was M/S (Tollini/Kricensky) that the request for 1 Hillcrest Road is exempt from the California Environmental Quality Act and approved the project subject to the attached conditions of approval. The findings for the unnecessary hardship for the variance were based on the fact that relocating portions of the house toward a different part of the property would result in view-related hardships and loss of a tree, and that this is an extremely difficult site to build on given the size of building pad. Vote: 4-1 (Wilson opposed). 5. 1887 CENTRO WEST STREET NICOLL, NEW DWELLINGNARIANCE - CONTINUED TO 6/4/09 E. APPROVAL OF MINUTES #6 OF THE 2/5/09 DESIGN REVIEW BOARD MEETING TIBURON D.R.B. MINUTES #7 7 5/7/09 ACTION: It was M/S (Chong/Wilson) to approve Minutes #6 of the April 16, 2009 meeting as written. Vote: 5-0. F. ADJOURNMENT The meeting was adjourned at 8:15 p.m. TIBURON D.R.B. MINUTES #7 5/7/09 • PLANNING COMMISSION 0 MINUTES NO. 980 May 13, 2009 %S 4t# Regular Meeting Town of Tiburon Council Chambers 1505 Tiburon Boulevard, Tiburon, California CALL TO ORDER AND ROLL CALL: Chair O'Donnell called the meeting to order at 7:30 p.m. Present: Chair O'Donnell, Commissioners Corcoran, Fraser, Frymier, and Kunzweiler Absent: None Staff Present: Director of Community Development Anderson, Planning Manager Watrous, Environmental Consultant Hardt-Holoch and Minutes Clerk Levison ORAL COMMUNICATIONS: None COMMISSION AND STAFF BRIEFING: Planning Manager Watrous provided the following preview of upcoming agenda items: • Paradise Drive Pre-zoning and General Plan Amendments - May 27, 2009 • Zoning Ordinance Update - June 10, 2009 • Parente Vista Precise Development Plan - June 10, 2009 • Tiburon Peninsula Club Annual CUP Review - June 10, 2009 Chair O'Donnell noted that the Town Council/Planning Commission Workshop is scheduled for May 26, 2009 at 6:30 p.m. SCOPING SESSION: 1. 1501 and 1505 TIBURON BOULEVARD: SCOPING SESSION FOR AN ENVIRONMENTAL IMPACT REPORT (EIR) TO BE PREPARED FOR THE BELVEDERE-TIBURON PUBLIC LIBRARY EXPANSION PROJECT; FILES # GPA 2008-02, MCA 2008-14, 30804 and 40801; Belvedere-Tiburon Library Agency and Town of Tiburon, Owner and Applicant; Assessor Parcel Numbers 058-171-62, 75, 92, 93 and 94 Community Development Director Anderson provided the staff report. The Town of Tiburon is processing applications for a general plan amendment, rezoning, master plan amendment and precise plan amendment for an approximately 18,000 square foot addition to the Belvedere- Tiburon Public Library. The Town has determined that an Environmental Impact Report (EIR) TIBURON PLANNING COMMISSION MINUTES - MAY 13.2009 MINUTES NO. 980 PAGE 1 must be prepared for this project and has retained the consulting firm of Christopher A. Joseph & Associates. Mr. Anderson explained that the scoping session is a part of the EIR process and helps to identify the reasonable range of actions, project alternatives, mitigation measures, and potentially significant effects to be analyzed in depth by the EIR. While all topical areas of potential impact must be addressed in the EIR, Town Staff anticipates that the most in-depth analysis in the EIR will be related to aesthetics, air quality, biology, hydrology, land use and planning, noise, transportation and traffic, and cumulative impacts. Mr. Anderson provided an overview of the proposed project, stating that it calls for expansion of the existing library building with an 18,000 square foot, two-story addition. As currently presented, the expansion would be constructed in the parking area adjacent to the current library. All existing on-site parking, including parking located behind Tiburon Town Hall, would be eliminated and replaced by additional street parking with access from Mar West Street. Vice-Chair Kunzweiler recused himself on advice from the Town Attorney but remained in the room to observe the hearing. Chair O'Donnell stated that there had been considerable discussion on three possible designs for the expansion and asked for the current positions of staff, the Town Council, and the Library Board with respect to the proposed location. Community Development Director Anderson declined to speak for others but explained that the Town Council was presented with two conceptual design options some time ago and a majority appeared to prefer the current proposal, known as the "civic connection" scheme, in concept. Commissioner Frymier asked what projects were considered in the discussions of cumulative impacts of this project. Mr. Anderson explained that there are no other projects planned in the immediate vicinity but, in accordance with CEQA requirements, the potential impacts of other projects on the peninsula are evaluated for the cumulative impacts on traffic or other environmental indicators. There was no public comment. Commissioner Corcoran said that his only question was whether the EIR would include analysis of project alternatives and this was answered by Mr. Anderson. He said the staff report was thorough and adequately recommends areas to be addressed in the EIR. Commissioner Fraser said that the objective of expanding the library makes excellent sense for the community, but there is a need to be cognizant of possible traffic impacts. He cited current traffic safety concerns at the intersection of Tiburon Boulevard and Mar West Street and the need to analyze both traffic impacts from both construction and the expanded use. He asked that the EIR carefully consider alternatives that have not yet brought to the table, including the use of currently existing and underutilized adjacent space in town Hall and the business park across the street on Mar West Street. He said that there is a need to understand the potential encroachment TIBURON PLANNING COMMISSION MINUTES - MAY 13, 2009 MINUTES NO. 980 PAGE 2 into the marsh and suggested that story poles for the project would help. He suggested that the EIR measure the carbon footprint of the existing library against that of the proposed project. Commissioner Frymier echoed Commissioner Fraser's statements and stated that her primary concern lies with the land use and planning of the project. She was concerned that the required General Plan and zoning amendments could create an uncomfortable precedent for the use of open space. She also shared concerns over the impacts of the parking area and asked that the EIR consider alternatives in terms of the possible parking surfaces, scale of the parking lot and possible parking across the street at the business park. Chair O'Donnell stated his support for the project but added that he has concerns with the "civic connection" option because of its divergence from the General Plan goals to preserve parks, open space and views. He suggested that the current project alternative be redesigned to allow for greater visibility of Zelinsky Park from Tiburon Boulevard and the EIR should look at more design options. He described his concerns about the traffic impacts at the intersection of Tiburon Boulevard and Mar West Street, particularly how the new parking access only from Mar West Street would create confusion at this intersection. He said that there is a need to protect views of open space and noted that the previous project design would leave other design options open. He echoed Commissioner Frymier's concerns over the impact of the appearance of the parking lot and its possible encroachment on the marsh. He asked that the EIR consider the possibility of undergrounding at least a portion of the new parking, possibly to serve Town Hall and Library staff. Commissioner Frymier asked how the number of required parking spaces was calculated. Community Development Director Anderson clarified that for unusual uses such as a town hall or a public library, an appropriate parking standard is typically determined through the EIR processor by special studies specific to the use and location. PUBLIC HEARING: 2. 145 ROCK HILL ROAD: AMENDMENT TO A CONDITIONAL USE PERMIT TO EXPAND THE MAXIMUM ENROLLMENT AND OPERATING HOURS AT A NURSERY SCHOOL; FILE #10811; Community Congregational Church, Owner; Hawthorne Nursery School, Applicant; Assessor Parcel No. 039-111-21 Vice-Chair Kunzweiler returned to the meeting. Commissioner Frymier stated that she is a voting member of the Belvedere-Hawthorne Nursery School Board and recused herself from this hearing. Planning Manager Watrous provided the staff report, stating that Community Congregational Church (CCC) currently occupies the property located at 145 Rock Hill Drive. A tenant nursery school (Hawthorne Nursery School, applicant) currently operates a preschool serving 3 8 children on this property, operating from 9:00 a.m. to 12:30 p.m. on Mondays, Wednesdays, and Fridays and from 9:00 to 3:00 p.m. on Tuesdays and Thursdays. The conditional use permit for the pre- school, dating from 1968, authorizes a maximum of twenty (20) children. The application for that use permit describes the hours for the pre-school as 9:00 a.m. to 12:00 noon, Monday TIBURON PLANNING COMMISSION MINUTES - MAY 13, 2009 MINUTES NO. 980 PAGE 3 through Friday. The applicant wishes to amend the existing conditional use permit for the nursery school to reflect the current and longstanding enrollment and operating hours of the school. The nursery school does not propose any expansion of its existing operations at this time. Mr. Watrous described the permit history for the church and nursery school. He said that for the last 25 years, the school has had an enrollment of approximately 3 8 children. The school has now submitted an application to amend the use permit to reflect its long-standing enrollment and operating hours. He noted that the Town has received periodic complaints over the years regarding other events and activities on the CCC site, but these complaints have centered on parking and noise impacts from church-related events and not the nursery school. Chair O'Donnell asked and confirmed that the matter being voted on is the CUP for Hawthorne Nursery School, and not CCC. Commissioner Corcoran noted that the mail received from Pilgrim Heights HOA cites traffic concerns resulting from the activities of both the church and the school and asked if the concerns could be separated. Planning Manager Watrous shared several conversations he had with Mr. Pearson of the HOA on the matter. He stated that parking concerns associated with the school do not result in substantial safety issues and he reminded the Commission and public to address issues solely related to the school. Chair O'Donnell asked if staff has any plans to update the Conditional Use Permit for CCC. Mr. Watrous said no and explained that historically the Town staff traditionally works informally with the permit holder to address any issues with neighbors. He acknowledged recent CUP reviews for St. Hilary's and Kol Shofar and explained that both resulted from major expansions that would alter the intensity of use. Chair O'Donnell noted that an entire neighborhood association has formally expressed concerns with the activities of CCC, said that things have changed since the CUP was issued in 1961. Mr. Watrous explained that the Zoning Ordinance is fairly restrictive as to when a use permit may be modified or revoked. Community Development Director Anderson advised the Planning Commission that the matter is inappropriate for discussion at this hearing and stated that the Commission may request to place it on a future agenda. Pamela Bonnie, Belvedere-Hawthorne Nursery School Board President, stated that in July 2008 it came to the school's attention that the 1968 CUP was inconsistent with the school's current hours of operation and enrollment levels. She explained that for the last 25 years, the school has enrolled 38 students and maintained operating hours of 9 a.m. to 12:30 p.m. on Monday, Wednesday, and Fridays and 9 a.m. to 3 p.m. on Tuesdays and Thursdays. They are asking for a CUP amendment to reflect those conditions. Ms. Bonnie noted that the school is in full compliance with all State requirements that would allow up to 45 students. Ms. Bonnie stressed the school's commitment to co-exist peacefully with its neighbors and explained that representatives met with the Pilgrim Heights HOA to listen to concerns over the use of space. At that meeting, the School Board agreed to act on several issues including stepping up efforts to encourage parents to behave courteously and in accordance with current TIBURON PLANNING COMMISSION MINUTES - MAY 13.2009 MINUTES NO. 980 PAGE4 traffic laws and parking restrictions. She stated that the Board also agreed to enlist volunteers at the start of each school year to monitor drop-off and pick-up procedures as well as work with Town staff on traffic solutions. They also agreed to pursue a more appropriate sign for the parking lot. Ms. Bonnie also noted that HOA representatives were informed of 4 special events per year at which the school may use more than the 34 spaces currently available. Commissioner Fraser asked for an estimate of traffic increases during those 4 events. Ms. Bonnie explained that during those events, families would park and remain at the school for approximately one hour as opposed to circulating through the lot for drop-off or pick-up. Donna Loersch, Belvedere-Hawthorne Nursery School Operating Committee, reviewed the history of the school, its importance in the Tiburon/Belvedere area, and the general need for preschool opportunities in the whole of Marin. She said that if the school is forced to reduce enrollment, the Board will have to make the difficult decision to reduce staff and contribute to the economic downturn. Amanda Honigman, Secretary of the Belvedere-Hawthorne Nursery School, stressed the school's value to the community as many families come to Tiburon specifically for its educational opportunities. She cited the school's contributions to the community and reiterated that the original use permit granted in 1968 is separate from the Use Permit of CCC. She said the school fully intends to remain steady and courteous neighbors with the HOA. Alan Littman spoke on behalf of the nursery school, stated that he has been a member of the church since it was founded and noted that at that time, there were few homes in the area. He acknowledged that there can be minor traffic difficulties associated with school commutes but felt that a minute or two is too much to sacrifice in the name of children's education. Chair O'Donnell opened the public hearing. Ian Pearson, Pilgrim Heights HOA representative, expressed support for the school and assurance that the HOA has no issue with the school's activities. He stated that this hearing is on a use permit which is held by the church and has been violated for years. He stated that neither the application or CUP clearly state what is being requested nor has the church submitted a letter authorizing the permit application. He asked that the new permit include annual review and not be granted until CCC has submitted the required letter. He stated that the initiatives posed by the school seem sufficient and are much appreciated. Vice-Chair Kunzweiler asked if a letter from the church is required for this application. Mr. Watrous stated that while that is the general requirement, in circumstances where the applicant has a long-standing operating lease, staff considers a letter from the applicant to be sufficient. Commissioner Corcoran asked if the applicant would object to Mr. Pearson's request for an annual review. Ms. Bonnie said that it seems unnecessary and reminded the Commission that the school has taken substantial initiative on its own to resolve any issues. Chair O'Donnell closed the public hearing. TIBURON PLANNING COMMISSION MINUTES - MAY 13, 2009 MINUTES NO. 980 PAGE 5 Vice-Chair Kunzweiler stated that he was very impressed with the presentation and commitment offered by the school and he applauded their initiative to update the CUP. He felt that the school should be allowed to continue as they have been operating. Commissioner Fraser concurred and stated that the community has a clear need for additional preschool opportunities and, having visited the school, he was wanned by what he saw. He appreciated the school's attempts to resolve issues with neighbors and stated that he supports the requested amendment. He asked staff to work with CCC and the homeowners association to resolve any outstanding issues with the church. Commissioner Corcoran concurred and seconded the request that staff engage in a dialogue with the church regarding traffic and parking. He thanked the school for working to update the use permit to reflect the reality of their operations and for their efforts to be good neighbors. Chair O'Donnell seconded the comments of the Commissioners as well as his support for the draft resolution. He noted that all parties share common goals and asked staff to work with CCC and neighbors to get a handle on church events, especially during evening hours. ACTION: It was M/S (Kunzweiler/Fraser) to adopt resolution as drafted. Motion carried: 4-0-1 (Frymier recused). DISCUSSION ITEM: 3. ANNUAL REVIEW OF DRAFT FY 2009-2010 CAPITAL IMPROVEMENT PLAN BUDGET FOR CONSISTENCY WITH THE TIBURON GENERAL PLAN [SA] Commissioner Frymier returned to the meeting. Community Development Director Anderson presented the staff report, stating that the Planning Commission is required to review the Town's proposed Capital Improvement Program (CIP) budget for fiscal year 2009-2010 for consistency with the Tiburon General Plan. He reviewed the proposed projects and noted that the bulk of the expense is for street maintenance and drainage improvements. Chair O'Donnell confirmed with staff that the parking improvements at Lyford Drive would circulate like the lot in front of Frank's Ice Cream. Commissioner Corcoran questioned and confirmed that Caltrans approval has been a historic issue with this location. Mr. Anderson stated that the current concept seems to meet with their preliminary approval. Vice-Chair Kunzweiler asked for an update on the Town's storm drain system and whether it was true that a substantial amount of deferred maintenance existed in that area. Mr. Anderson explained that during the preparation of its Drainage Master Plan, the Town assessed all pipes and drains over the last few years. That draft plan has been received by staff and identifies significant work that will be required over time. Mr. Anderson said the current lack of funding in that area is most likely a reflection of tightened economic conditions. TIBURON PLANNING COMMISSION MINUTES - MAY 13. 2009 MINUTES NO. 980 PAGE 6 Vice-Chair Kunzweiler acknowledged the limited financial resources but noted that it is also a key element of the General Plan that the Town remain in good repair. He suggested that it may be necessary to trade off other line items in favor of these improvements. Commissioner Frymier asked when the completion of the Lyford Drive lot is anticipated. Mr. Anderson explained that this budget reflects the estimate for completion and that the project could be conceivably be completed by June 2010, pending Caltrans approval. Commissioner Corcoran said this has been a long-standing issue for residents and thanked the Town Council for working on the project. Chair O'Donnell asked what the impetus was for the Recreation Master Plan. Mr. Anderson stated that this was spelled out in a General Plan program and that there have long been concerns about a perceived lack of recreational opportunities in the community and that this plan would cover a variety of issues including facilities and programs. He stated that the Council periodically receives funding requests for recreation-related entities and the Plan could create a framework for how to prioritize and respond to such requests. MINUTES: 4. PLANNING COMMISSION MINUTES - Regular meeting of April 22, 2009 Commissioners requested the following amendments to the minutes: • Page 6, 1St full paragraph - "...could allow for repositioning of the site's amenities to so as not to..." • Page 6, 2"d full paragraph - "He said that the issues on were..." • Page 8, 3rd full paragraph - "Vice-Chair Kunzweiler concurred that the scale ands inventory of improvements is are the principal concern. ACTION: It was M/S (Kunzweiler/Fraser) to approve he minutes of the April 22, 2009 meeting, as amended. Motion carried: 5-0. ADJOURNMENT: The Planning Commission adjourned the meeting at 9:05 p.m. TIBURON PLANNING COMMISSION MINUTES - MAY 13, ?009 MINUTES NO. 980 PAGE 7 6. ACTION MINUTES #8 TIBURON DESIGN REVIEW BOARD THURSDAY, MAY 219 2009 1505 TIBURON BOULEVARD A. ROLL CALL: Present: Boardmembers Chong, Kricensky, Tollini and Wilson Absent: Chair Doyle Ex-Officio: Planning Manager Watrous, Assistant Planner Phillips, Minutes Clerk Rusting B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA) C. STAFF BRIEFING D. OLD BUSINESS BEFORE THE BOARD 1. 200 Gilmartin Drive Lehman HVAC Units APPROVED E. NEW BUSINESS BEFORE THE BOARD 2. 181 Stewart Drive Doyle Additions/Variance APPROVED 3. 4 Apollo Road McElreath Additions/Variances APPROVED 4. 604 Ridge Road Cohan Garage/Variance/Floor Area Exception CONTINUED TO 6/4/09 5. 526 Comstock Drive Singh New Dwelling/Variances CONTINUED TO 6/18/09 6. Courtesy Review of Updated Zoning Ordinance CONTINUED TO 6/4/09 F. MINUTES #7 OF THE 5/7/09 DESIGN REVIEW BOARD MEETING - APPROVED G. ADJOURNMENT - 9:00 PM 10 TOWN OF TIBURON Regular Meeting Tiburon Town Hall Tiburon Planning Commission 1505 Tiburon Boulevard May 27, 2009 - 7:30 PM Tiburon, CA 94920 4C AGENDA TIBURON PLANNING COMMISSION CALL TO ORDER AND ROLL CALL Chairman O'Donnell, Vice Chairman Kunzweiler, Commissioner Corcoran, Commissioner Fraser, Commissioner Frymier ORAL COMMUNICATIONS Persons wishing to address the Planning Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony regarding matters not on the agenda will not be considered part of the administrative record. COMMISSION AND STAFF BRIEFING Commission and Committee Reports Director's Report PUBLIC HEARING 1. PARADISE DRIVE PREZONING AND GENERAL PLAN AMENDMENT PROJECT: CONSIDER MAKING RECOMMENDATIONS TO TOWN COUNCIL REGARDING THE PREZONING OF APPROXIMATELY 85 ASSESSOR PARCELS TOTALING APPROXIMATELY 230 ACRES OF LAND LOCATED AT THE SOUTHEASTERN END OF THE TIBURON PENINSULA & AMENDMENTS TO THE TIBURON GENERAL PLAN LAND USE MAP AFFECTING 22 OF THOSE ASSESSOR PARCELS AND MAKING MINOR CORRECTIONS TO GENERAL PLAN TEXT AND MAPS; Town of Tiburon- initiated; Files R2008-01 and GPA2008-01 [SA] Tiburon Planning Commission Agenda May 27, 2009 Page 1 MINUTES 2. PLANNING COMMISSION MINUTES - Regular Meeting of May 13, 2009 ADJOURNMENT Future Agenda Items a052709 Zoning Ordinance Update (June 10) Parente Vista PDP (June 10) TPC Conditional Use Permit Annual Review (June 10) Congregation Kol Shofar Conditional Use Permit Amendment (June 24) Tiburon Planning Commission Agenda May 27, 2009 Page 2 19 TOWN OF TIBURON Regular Meeting Tiburon Town Hall Tiburon Parks, Open Space and Trails Commission 1505 Tiburon Boulevard May 28, 2009 - 6:00 PM Conference Room Tiburon, CA 94920 AGENDA O/GFSp TOWN OF TIBURON PARKS, OPEN SPACE AND TRAILS COMMISSION CALL TO ORDER AND ROLL CALL Chair Winkler, Vice-Chair Sperber, Commissioners Feldman, Leighton and McMullen ORAL COMMUNICATIONS Persons wishing to address the Parks, Open Space & Trails Commission on any subject not on the agenda may do so under this portion of the agenda. Please note that the Parks, Open Space & Trails Commission is not able to undertake extended discussion, or take action on, items that do not 4ppear on this agenda. Matters requiring action or follow-up may be referred to Town Staff or placed on a future Parks, Open Space & Trails Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony regarding matters not on the agenda will not be considered part of the administrative record. COMMISSION AND STAFF BRIEFING • Staff Information Items Cypress Hollow Park Improvement Proposal Open Space Management Plan Development Multi-Use Path Striping SUBCOMMITTEE REPORTS • There Are None MINUTES • Approval of Minutes - Regular Meeting of January 20, 2009 ADJOURNMENT Tiburon Parks, Open Space & Trails Commission May 28, 2009 Page 1 Agenda MARIN COUNTY MAY 2 0 2009 COMMUNITY DEVELOPMENT AGENCY BRIAN C. CRAWFORD. DIRECTOR NOTICE OF PUBLIC HEARING SWAHN APPEAL OF THE ENVIRONMENTAL REVIEW FOR THE SWAHN DESIGN REVIEW (DR 08-17) AND SECOND UNIT PERMIT (SU 08-14) NOTICE IS HEREBY GIVEN that the Marin County Planning Commission will hold a public hearing to consider the Swahn appeal of the findings of the Initial Study prepared to evaluate the environmental effects of the Swahn Design Review and Second Unit Permit application. The owner proposes to construct a 15,482 square foot, two-story main residence with an attached garage; a 2,250 square foot, two-story guest house, and; a 737 square foot single-story second unit on a vacant, 14.73 acre property in Tiburon. The owner also proposes to construct a driveway, septic system, and various utilities and appurtenant structures to improve the property. The approximate area of site disturbance is estimated as 1.51 acres for the entire project. The structures, particularly the main residence, would be constructed with fire resistant materials and sprinkler systems to meet the heightened fire safety requirements of the Tiburon Fire Protection District. The Initial Study identifies several significant environmental impacts and mitigation measures intended to mitigate those impacts to levels of insignificance. The property is identified as Assessor's Parcel 059-231-02, and is located on Paradise Drive in Tiburon. Said public hearing will be held at the regular meeting of the Marin County Planning Commission on Monday, June 8, 2009, in the Planning Commission Chambers (Room #328 - Administration Building), Civic Center, San Rafael, California, at which time any and all persons interested in this matter may appear and be heard. Please call the Community Development Agency - Planning Division at (415) 499-6269 on or after Monday, June 1, 2009, in order to be informed of the place on the agenda and the approximate time of the hearing or to obtain a copy of the staff report, or visit our website at http://www.co.marin.ca.us/depts/bs/members/mcbds/Brdpage cfm?BrdlD=62. Written material should not be mailed or delivered directly to Commissioners because it will not be accepted or considered as part of the administrative record for the project. Written material for the Planning Commission should be submitted to the Community Development Agency at least 10 days prior to the meeting date so that it can be distributed and considered by the Planning Commission with the staff report. Any written material submitted after this date will be distributed to the Planning Commission prior to or at the meeting. If you challenge the decision of this project in court you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Community Development Agency - Planning Division at, or prior to the public hearing. (Government Code Section 65009(b)(2).) If you have any questions or concerns regarding the proposed project, or want to be notified of the decision, please contact me at (415) 499-3798. 1 BRIAN C. CRAWFORD Jeremy Tejirian, AICP Agency Director Principal Planner 3501 Civic Center Drive, Room 308 - son Ro f oel, CA 94903-4157 - 415-499-6269 - Pox 415-499-7880 kttp://www.c'o.mci,rin.cci.us/Jepts/CD/moin/InJex.cfm THE CITY COUNCIL AND STAFF ko OF THE CITY OF NOVATO INVITE YOU. TO A WELCOME RECEPTION FOR MICHAEL FRANK, CITY MANAGER TUESDAY, JUNE 2, 2009 44-00 - 64-00 PM AT THE NOVATO TEEN CENTER 950 SEVENTH STREET LIGHT REFRESHMENTS WILL BE SERVED PLEASE RSVP BY MAY 27 TO 899-8920 OR CITY@CI.NOVATO.CA.LIS Congregation Kol Shofar DIGEST C. (Exodus 25:8) And let them make Me a sanctuary that I may dwell among them Please Join Us to Celebrate the Official Groundbreaking for our New Buildin g Sunday7) May 12009 31st7 9 11:00 am -12:00 noon 215 Blackfield Drive, Tiburon Festivities include Songs, Blessings, Champagne, Snacks and Shovels Wear comfortable shoes appropriate for construction site Please RSVP by May 27 to Hagar Ben-Eliezer: 415-388-1818 ext. 10 Ill Email: hben-eliezer0kolshofar.org MARIN COUNTY HAZARDOUS & SOLID WASTE JOINT POWERS AUTHORITY Board of Directors Meeting Thursday, May 28, 2009 s Marin Municipal Water District 220 Nellen Avenue, Corte Madera 9:00 =9:30 AM AGENDA _ Call to Order. 1) Approval of JPA Board Meeting Minutes from October 30, 2008. (Action) 2) CIWMB Grant Resolution. (Action) 3) Approve JPA FY 09-10 Budget, Contract and. Tipping Fee Resolution. (Action) 4) 2008 Financial Statements and Auditors Report. (Action) 5) Zero Waste Feasibility Study Presentation. (Information) 6) Executive Committee Report. (Information) a) Executive Committee Meeting Minutes from January 21, 2009. b) Executive Committee Meeting Minutes from April 15, 2009. 7) Local Task Force Report. (Information) a) Local Task Force Meeting Minutes from November 5, 2008. b) Local Task Force Meeting Minutes from December 3, 2008. c) Local Task Force Meeting Minutes from February 4, 2009. d) Local Task Force Meeting Minutes from March 4, 2009. e) Local Task Force Meeting Minutes from April 1, 2009. f) Local Task Force Meeting Minutes from May 6, 2009. 8) 2007 Annual Report submittal. (Information) 9) Set Date for November 2009 JPA Board. Meeting. (Action/Information) • Next Executive Board Meeting to be held on Wednesday, July 15, 2009, 2:00 - 3:00PM, 65 Mitchell Boulevard, San Rafael. 10) Open Time. 11)Adjourn. The full agenda including staff reports can be viewed at www.marinrecycles.org/mins_agendas.cfm F: \W a ste\J PA\AG E N D A\09-05-28. doc I i ' NNNE All public meetings and events sponsored or conducted by the County of Marin are held in accessible sites. Requests for accommodations may be made by calling (415) 473-4381 (voice/TTY) or 711 for the California Relay Service or e-mailing disabilityaccess(a.co.marin.ca.us at least four work days in advance of the event. Copies of documents are available in alternative formats, upon written request. Contact the County's Waste Management Division, *at 499-6647 for more information. 1