HomeMy WebLinkAboutAgr 2000-07-23 (CCC/PHHA)MLY
REVISED DRAFT )/00
,11IL 2 8 2000
iVAfEASOFFICE
MEMORANDUM OF U°"'°P°"
between the
THE COMMUNITY CONGREGATIONAL CHURCH
and the
THE PILGRIM HEIGHTS HOMEOWNERS ASSOCIATION
PREAMBLE
This Memorandum of Understanding ("Agreement") is entered into by and between the
Pilgrim Heights Homeowners Association (PI-IHA) and the Community Congregational
Church (CCC).
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The ~1 and +.i't and C'C'r.i h a ' .,-e :net and conferred in good faith have shared information,
opinions and proposals, and have endeavored to reach mutual agreement on matters relating
to CCC's programs and activities and their impact on the neighbors. CCC has successfully
taken action to resolve a number of problems and issues as detailed in its letter of February
25, 1999 to PHHA (see attachment). The parties have also met with representatives from the
Town of Tiburon to discuss the issues and resolve the problems.
Both the CCC and the PHHA intend to live in harmony within the neighborhood. To
maintain a good relationship of open communication and trust is a prime concern. When
problems arise between the neighborhood and the Church, it is understood by both parties
that they will be dealt with in a prompt and reasonable manner through direct
communication
This Agreement shall be presented to the PHHA Board of Directors and to the CCC
Governing Board as the joint recommendation of the respective subcommittees of each.
TERM OF AGREEMENT
This Agreement shall become effective when approved by the PHHA Board of Directors and
the CCC Governing Board. It will remain in effect for a minimum of one year, beginning
«7 ;1-h the date of final execution of this agreement. The one: year will be used as a trial period
to evaluate the implementation of agreed upon conditions, /and will remain in effect thereafter
until notification and recision in writing by one of the parties to the other.
SCOPE OF AGREEMENT
1) CCC will continue to provide education to its membership and CCC facility users of
neighboring property owners' concerns relating to: Parking, speeding, noise, size of
events, supervision and monitoring of activities, through the Church newsletter, signage
and announcements of Church activities, and in agreements with facility users.
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2) All weddings and rental events of 75 participants shall have a supervisor onsite during
each event who will be available by the CCC's direct phone line, pager, or cellular phone,
the numbers of which will be made available to the PIMA.
3) PHHA will notify the CCC co-pastors or event supervisor of PIMA problems,
complaints or issues with that event.
4) PIH-IA will likewise notify the CCC Neighborhood Liaison of specific problems,
complaints or potential issues. The CCC Committee will respond and notify the PF HA
of its actions within one week.
5) CCC has adopted the following wedding and rental event policies:
♦ Weddings will be limited to 150 people, and other rentals of church facilities
will be limited to 75 people;
♦ Weddings and rental events will end by 9:30 p.m. and clean-up/lock-up
. by 10:00 p.m.;
♦ Shuttle service will be used for all weddings and rental events attended by
over 100 people.
6) CCC will continue to inform and communicate with the neighbors by forwarding copies
of its newsletter, and posting its activities calendar.
7) The issue of outdoor amplification shall be deferred until after expiration of the one-year
trial period on July 1, 2001, and reconsidered only if requested by either of the parties to
the Agreement.
BREACH OF AGREEMENT
Any repeated breaches of the terms and conditions of this Agreement should be initially
discussed between the subject parties. If, after that discussion, there is still no satisfactory
resolution of the issue(s), the matter will be submitted to the, Town Manager for review and
recommendations, which may include mediation services.
'r 1
Approved for Format and Content E'
PHHA subcommittee:
ill ~ ' r
Name Lda) Name date
CCC subcommittee:
Name date
Name date
s: //dcrane/MO U Between PHHA & CCC -8. doc page 2
REVISED DRAFT - 7/00
2) All weddings and rental events of 75 participants shall have a supervisor onsite during
each event who will be available by the CCC's direct phone line, pager, or cellular phone,
the numbers of which will be made available to the PHHA.
3) PHHA will notify the CCC co-pastors or event supervisor of PHHA problems,
complaints or issues with that event.
4) PIMA will likewise notify the CCC Neighborhood Liaison of specific problems,
complaints or potential issues. The CCC Committee will respond and notify the PHHA
of its actions within one week.
5) CCC has adopted the following wedding and rental event policies:
♦ Weddings will be limited to 150 people, and other rentals of church facilities
will be limited to 75 people;
♦ Weddings and rental events will end by 9:30 p.m. and clean-up/lock-up
by 10:00 p.m.;
♦ Shuttle service will be used for all weddings and rental events attended by
over 100 people.
6) CCC will continue to inform and communicate with the neighbors by forwarding copies
of its newsletter, and posting its activities calendar.
7) The issue of outdoor amplification shall be deferred until after expiration of the one-year
trial period on j lly 17 2001, and reconsidered only if requested by either of the parties to
the Agreement.
BREACH OF AGREEMENT
Any repeated breaches of the terms and conditions of this Agreement should be initially
discussed between the subject parties. If, after that discussion, there is still no satisfactory
resolution of the issue(s), the matter will be submitted to the Town Manager for review and
recommendations, which may include mediation services.
Approved for Format and Content
PHHA subcommittee:
Name date Name date
CCC subcommittee:
game date
Name date
s: //dcrane/MO U Between PHHA & CCC -8. doc Page 2
REVISED DRAFT - 7/ 19100
BOARD APPROVAL
Attachment:
CCC Letter to PHHA (2/25/99)
For the CCC Governing Board:
Name:
Date:
Title:
s: //dcranelMO U Between PHHA & CCC -8. doc Page 3
For the PHHA Board of Directors:
REVISED DRAFT - 7/ Y/00
BOARD APPROVAL
For the PHHA Board of Directors:
Name:
Date:
Title:
Attachment:
CCC Letter to PHHA (2/25/99)
For the CCC Governing Board:
Name: - L in da T
Date: J u
L~-,
Title: m od.e-~at!yc
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