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Home My WebLink AboutAgr 2000-06-21 (Caltrans)STATE OF CALIFORNIA. BUSINESS, Th... ORTATION AND H OUSING AGENCY GRAY DAVIS,Governor DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS M . 1120 N STREET P O BOX 942874 MS # 1 . , JUL ` • 2000 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 TOWN MANAGERS OFFICE. Fax (916) 654-2409 TOWN OF TIBURON May 22, 2000 File: 04-MRN-0-Tbrn RPL-5388(002) at ten (10) locations along nine (9) streets Mr. Robert L. Kleinert Town Manager City of Tiburon 1155 Tiburon Boulevard Tiburon, CA 94920 Attn: Siavash Mohammadi Dear Mr. Kleinert: axi Enclosed is your fully executed copy of Program Supplement Agreement No. 0371 Rev. 000 Is Administering Agency- State Master Agreement No. 000386 . Sincerely, DENIX ANBIAH, fice Chief Northern Project Implementation Design and Local Programs Enclosure c: OLP AE Project Files (04) DLAE - Richard Monroe "We'll Find a Way" F. PROGRAM SUPPLEMENT NO. 371 Date : May 03, 2000 to Location: 04-MRN-0-Tbrn ADMINISTERING AGENCY-STATE AGREEMENT Project Number:RPL-5388(002) FOR STATE FUNDED PROJECTS NO. 000386 E.A. Number:04-OU7201 Locode : 5388 This PROGRAM SUPPLEMENT, effective 04/28/2000, is hereby incorporated into the Administering Agency - State Agreement No. 000386 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE with an effective date ofCq ?/,e nd is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance with e nt under authority of Resolution No. approved by the Article I of the aforementioned Master A Kec ADMINISTERING AGENCY on See copy attached). ~21b200-0 The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it accepts and will comply with the Special Covenants and Conditions set forth on the following pages. PROJECT LOCATION: at ten (10) locations along nine (9) streets TYPE OF WORK : road rehabilitation Estimated Cost State Funds Matching Funds $245,000.00 STATE $245,000.00 LOCAL $0.00 $0.00 OTHER $0.00 TOWN OF TIBURON By Date Title "N & tr/, STATE OF CALIFORNIA Department of Trans o ti By f' L Chief, Office V Local Programs Project Implementation /01 Date dC~ I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offices 10(/ 110, ( Date J $245,000.00 Chapter Statutes Item Year Program X BC Category Fund Source AMOUNT 50 1999 2660-101-042 99-2000 x/20.30.60 .62 N 262040 042-T Program Supplement 00-0386-371- SERIAL 245,000.00 Page 1 of 3 . 04-MRN-0-Torn RPL-5388(002) 05/03/2000 SPECIAL COVENANTS OR REMARKS 1. STATE and ADMINISTERING AGENCY agree that additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE approved Allocation Letter and Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. 2. This PROJECT is subject to the timely use of funds provisions enacted by Senate Bill 45 (SB 45), approved in 1997, and subsequent CTC guidelines and State procedures approved by the CTC and STATE, as outlined below: Funds allocated for the environmental & permits, plan specifications & estimate, and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 12 months of the construction fund allocation and complete the construction or vehicle purchase contract within 36 months of award. 3. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. An approved time extension will revise the timely use of funds criteria, outlined above, for,the component(s) and allocation(s) requested.,Approved supplementary allocations, time extensions, and fund transfers between components, made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation for approved supplementary allocations, time extensions, and fund transfers between components, will be a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. 4. This PROJECT will be administered in accordance with the CTC STIP guidelines, as adopted or amended, and the STATE Procedures for Administering Local Grant Projects in the State Transportation Improvement Program (STIP), the Local Assistance Program Program Supplement 00-0386-371- SERIAL Page 2 of 3 04-MRN-0-Tbm RPL-5388(002) 05/03/2000 SPECIAL COVENANTS OR REMARKS Guidelines, and the Local Assistance Procedures Manual. The submittal of invoices for project costs shall be in accordance with the above referenced publications and the following. 5. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits, plans specifications & estimate, and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion to make the final payment to the contractor and prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. 6. All funding obligations of STATE under the conditions of this PROGRAM SUPPLEMENT are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this PROJECT. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. 7. This PROJECT is programmed to receive funding from the 1998 State Transportation Improvement Program (STIP), as amended. Funding may be provided under.one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component (s) . This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. The start of reimbursable expenditures is restricted to the later of either 1) the effective date of the Master Agreement, 2)the effective date of the PROGRAM SUPPLEMENT, or 3)the effective date of the component specific allocation. Program Supplement 00-0386-371- SERIAL Page 3 of 3 66/27/2000 08:29 4154352438 TOWN OF TIBURON RESOLUTION NO. 3422 PAGE 01 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON AUTHORIZING THE EXECUTION OF A MASTER AGREEMENT FOR STATE FUNDED PROJECTS, PROGRAM SUPPLEMENTS AND ANY AMENDMENTS THERETO PURSUANT TO SENATE BILL 45 WHEREAS, the Town of Tiburon is eligible to receive funding from the 1998 State Transportation Improvement Program; and WI-EREAS, in 1998, the Town of Tiburon, applied for and received approval for the funding of ten locations along nine streets in the Town, memorialized in Town Council Resolution No. 33191 adopted February 3, 1999; and WHEREAS, pursuant to Senate Bill 45, the Town must enter into a Master Agreement for State Funded Projects, Program Supplements and any Amendments thereto for funding from the 1998 State Transportation Improvement Fund (STIP); and. W IEREAS, the Town Council wishes to delegate authorization to execute the signing of the State Funded Master Agreement, Program Supplements and any Amendments thereto to the Town Manager, NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: The Town Manager is hereby authorized and directed to act on the Town's behalf in all matters pertaining to the State Transportation Improvement Program for the State Funded Master Agreement and this program supplement for ten locations along nine streets and any future program supplements, and amendments thereto, including execution of all required forms. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon, on June 21, 2000, by the following vote: AYES : COUNCILMIEMBERS NOES : COUNCILMEMBERS ABSENT: COUNCII.MEMBERS Bach, Gram, Hennessy, Thompson None Mattws A DIANE CRONE IACOPI, TOWN CLERK TOM GRA?<MAYO R TOWN OF TIBURON Post-its Fax Note ' 7671 Date a of To pages, Ftom c Phone 0 oiDep,. Co. I lIvIevotr 77& Phone Fan / 1- Fax it 0e/27/2000 08:29 4154352438 TOWN OF TIBURON PAGE 02 I hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Town Council of the Town of Tiburon on June 21, 2000. Executed this 22nd day of June, 2000, at Tiburon, California. Diane Crane lacopi, Town Clerk