HomeMy WebLinkAboutAgr 1999-08-31 (Library)f•
TOWN OF T I B U R O N 1505 TIBURON BOULEVARD TIBURON CALIFORNIA 94920 (415) 435-7383
FAX (415) 435-2438
OFFICE OF THE TOWN MANAGER
Robert L. Kleinert
September 8, 1999
BY HAND DELIVERY
Deborah Mazzolini, Director
Belvedere-Tiburon Library
1501 Tiburon Boulevard
Tiburon, CA 94920
SUBJECT: PROPOSED AMENDMENTS TO TOWNILIBRARY
SERVICE AGREEMENT DATED 9/16/98
Dear Debbie:
Pursuant to your memorandum dated August 31, 1999, the Town accepts the
proposed changes (delete Items 1 & 2) to Exhibit C: Maintenance of Library Building
and Landscape of the above agreement. The acceptance of this new agreement, dated
September 1, 1999, will be effective as of the date of this letter.
Very truly yours,
Robert L. Kleinert
Town Manager
RLK/dlc
cc: Superintendent of Public Works Iacopi
(w/attachment)
DATE: August 31, 1999
TO: Robert Kleinert, Tiburon Town Manager
FROM: Deborah Mazzolini, Library Director
RE: Town of Tiburon Service Agreement
The Belvedere-Tiburon Library Agency discussed the service and cost sharing
agreement between the Town and the Library at their recent meeting. The BTLA
has requested that a change be made in Exhibit C: Maintenance of Library
Building and Landscape.
The change requested is to eliminate item numbers 1 and 2 under the Building
Maintenance section of the exhibit (see attached). That section would begin
with Item #3, "The Public Works Department shall perform maintenance and
repair...."
If you have any questions regarding this change please give me a call. Thanks.
Belvedere - Tiburon Library
1501 Tiburon Boulevard
Tiburon, CA 94920
415-789-2665 415-789-2650 (fax)
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Exhibit C
Maintenance of Library Building and Landscape
1. All building and landscape maintenance will be performed on a time and materials
basis. The hourly rate will vary depending on the Public Works personnel involved.
2. Estimated time for regular maintenance and repair does not include special projects.
3. The Public Works Department shall provide services to maintain, repair, replace,
install and improve the building and its systems in a first class manner equal to the
highest standard of urban, mixed use office and retail developments, and in any
event, in a condition consistent with the quality of construction, maintenance and
repair as of the date of the agreement, reasonable wear and tear expected.
4. A daily log will be kept by the Public Works Department, recording personnel and
time spent, work performed, and materials used.
5. The Library Director will meet monthly with the Town Manager and the Public Works
Superintendent to review and approve the log report.
6. The Town Manager and Library Director will review bi-annually the costs and
remaining balance.
Building Maintenance
1. The Public Works Department shall perform maintenance and repair on the
building's systems, including mechanical, electrical, plumbing, irrigation and lighting.
The personnel shall also perform routine repairs on the building exteriors, interiors,
walkways, sidewalk and planters.
2. The Public Works Department will also be available to respond to unscheduled
service requests for maintenance work as required. The Public Works Department
personnel shall respond within a reasonable period of time to perform the work or
advise the Library Director as to what course of action should be taken.
3. The Library will provide the Public Works Department a list of service providers for
the facility.
4. The Public Works Department will provide a list of local contacts in case of
emergency and the Public Works staff is unavailable.
Landscape Maintenance
1. Landscape maintenance will be performed on a weekly basis, usually on Mondays,
by the Assistant Superintendent of the Public Works Department.
2. Weekly landscape maintenance will include inspection, weeding, trash pickup, and
general maintenance. Estimated time for weekly maintenance will average 2.5 hours
a week annually, adjusted on a seasonal basis.
3. Other landscape services - planting, removing trees - will be done on an as needed
basis and will be discussed with and authorized by the Library Director in advance.
BTLA/Town of Tiburon maint. agreement
09/01/99
Exhibit C
Maintenance of Library Building and Landscape
4
5
6
All building and landscape maintenance will be performed on a time and materials
basis. The hourly rate will vary depending on the Public Works personnel involved.
Estimated time for regular maintenance and repair does not include special projects.
The Public Works Department shall provide services to maintain, repair, replace,
install and improve the building and its systems in a first lass manner equal to the
highest standard of urban, mixed use office and retail deveiooments, and in any
event, in a condition consistent with the quality of construction, maintenance and
repair as of the date of the agreement, reasonable wear and tear expected.
A daiiv log will be kept by the Public Wcrs Department, recording personnel and
time spent, work pe=rmed, and maters used.
The Library Directcr will meet monthly :.it^ the Town Mar.sc:.r and the Public Works
Super;ntendent to review and approve log report.
The Town Manager and Library Directcr ~.Vill review bi-an7::ally the costs and
remairine balance.
uildina Maintenance
On a .veekly basis. us.,ally every Monc the Tiburon F :iic Works Department will
inspec: the library and premise 2-nd register on c library logic'~-eckiist,
noting any specific problems or deficie~-c,es. Estimated -e for this inspection walk-
throu1~ and minor rpairs/maintenance s 1.5 hours per v eek.
20 The _ L brGry Directcr Of, representative pest work that -.,eds to be don:, and the
Super r ,tendent will perform or discuss 2S appropriate.
3. The Works C=~~r-rnent shall pe-crm maintenanc= _nd repair on
buiidir.c's systems. including mechanic.. electrical, plum-_:"c. irrigation a. d lighting.
The personnel shall also perform routia-e -epairs on the exterior, interiors;
walkw2vs, sidewalk a^d planters.
d to unsc
4. The Works !.;eparment will also _e available to re_:cn
service equests for, ~21ntenance worm « required. The =.:blic Works Kezar. rent
persc-ne', shall reszc,d within a reasc-2ple period of time perform the '-:vcrk or
otor as to what cc.--se of action s- .:-2,d be taken.
advise :.e Library
5. The ::.nary will prc•vide the Public Wcr-a Department a iis: of service prc%/;,ders for
the fa!l;ity.
6. The P;:blic Works Department will prcv-ce a list of local cc-facts in case cf
emergency and the :Public Works star .4,navailabie.
Landscape Maintenance
1. Landscape mainte^ance will be perfcr--ez' on a weekly ba:_Zis, usually on Mondays,
-ennt.,it r~ r:mQ
by th..G nassistant S~;,,pndent of the . ~~lic Works Der....n .
n. Weekiv landscape maintenance will inc;::de inspection, weeding, trash PI p, and
general maintenance. Estimated time for weekly maintenance will averace 2.5 hours
a week annually, adjusted on'a seasorai basis.
3. Other landscape services - planting, removing trees - will be done on an as needed
basis and will be discussed with and al.::~-icrized by the Library Director in advance.
BTLA/Town cf Tiburon maint. agreement
09/16198
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