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Home My WebLink AboutTC Digest 2009-11-20TOWN COUNCIL WEEKLY DIGEST Week of November 16 -20, 2009 Tip iirnn 1. Memorandum - Town Clerk - Council Committee Appointments 2. Memorandum - Scott Anderson - Permit Track Update 3. Memorandum - Peggy Curran - Independent Risk Analysis for Marin Clean Energy Proposal of Marin Energy Authority 4. Email - Jenifer Prentiss - Word-Burning Ordinance Enforcement 5. Letter - Tiburon Fire District - Regulations for Cut Xmas Trees 6. H1N1 Preparedness & Response Strategy Agendas & Minutes 7. Minutes - POST - July 21, 2009 8. Minutes - Hilarita/Tiburon Ecumenical Assoc. - Oct. 12, 2009 9. Minutes - Design Review Board - October 15, 2009 10. Action Minutes - Design Review Board - November 19, 2009 11. Meeting Cancellation - Planning Commission - November 25, December 9, December 23, 2009 Regional o a) Invitation - 2009 AIPAC Membership Dinner - December 15, 2009 b) Invitation - Marin Conservation League Holiday Party - Dec. 4, 2009 c) Newsletter - Marin General Hospital - November 2009 d) Newsletter - C&L Update on Public Law - Fall 2009 e) Newsletter - Service Matters - ABAG - November/December 209 f) Marin Education Fund - Annual Report 2009 Agendas & Minutes g) None * Council Only 1. 10/04$6~1 IN. Town of Tiburon MEMORANDUM TO: Mayor Fredericks and Members of the Town Council FROM: Town Clerk Diane Crane lacopi SUBJECT: Council Committee Appointments DATE: November 20, 2009 In light of the recent elections, the Town Manager and I are providing you with the current list of Town Council Committee Appointments for your information. Adoption of a new list by the Council is scheduled for the January 6, 2010 regular meeting. Diane Crane lacopi Town Clerk Attachment Page 1 of 1 TIBURON TOWN COUNCILMEMBER COMMITTEE APPOINTMENTS 2009 1. STATE & REGIONAL AGENCIES ASSOCIATION OF BAY AREA GOVERNMENTS (General Assembly meets in April and October) Dick Collins, Delegate Tom Gram, Alternate 2. MARIN ENERGY AUTHORITY BOARD OF DIRECTORS (Meets 1" Thursday from 7-9 p.m. at I McGinnis Parkway, San Rafael) Dick Collins, Delegate Jeff Slavitz, Alternate 3. PRIORITY-SETTING COMMITTEE FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS (CDBG) (Meets twice a year in Marin City and at Civic Center) Dick Collins, Delegate Tom Gram, Alternate 4. LEAGUE OF CALIFORNIA CITIES (Meets quarterly and at the Annual Conference in September; other events as published) • Director, representing North Bay Division (elected July 2008) • Transportation, Communication & Public Works State Policy Committee - (2-year appointment by League President) Alice Fredericks 5. INSTITUTE FOR LOCAL GOVERNMENT (ILG) BOARD OF DIRECTORS* - (Research affiliate of California State Association of Counties & League of California Cities) (Meets quarterly; meetings rotate between Northern & Southern California) Director (appointed by League of CA Cities Board of Directors) Alice Fredericks 6. MARIN CLIMATE ENERGY PARTNERSHIP (ICLED Local Governments for Sustainability (Meets I" Thursday, San Rafael City Hall) Miles Berger, Delegate (ICLEI) Laurie Tyler, Staff Liaison & voting board member (Mann Climate Energy Partnership) 7. MARIN EMERGENCY RADIO AUTHORITY BOARD OF DIRECTORS (Meetings scheduled as needed) Police Chief Michael Cronin Jeff Slavitz, Alternate Adopted January 7, 2009; updated February 17, 2009*; May 6, 2009** (November 2009) Page 1 of 4 8. MARIN TELECOMMUNICATIONS AGENCY BOARD OF DIRECTORS (Meets 2nd Wednesday from 7-9 p.m., San Rafael City Hall) Dick Collins, Delegate Jeff Slavitz, Alternate 9. REGIONAL AIRPORT PLANNING COMMITTEE (ABAG, MTC, BCDC) (Meetings scheduled as needed) Alice Fredericks, at large appointee by MTC (representing Marin County) 10. RICHARDSON BAY REGIONAL AGENCY BOARD OF DIRECTORS (Meets monthly on 2nd Wednesday at 6: 00 p.m. - Sausalito City Hall) Dick Collins, Delegate Jeff Slavitz, Alternate 11. TRANSPORTATION AUTHORITY OF MARIN BOARD OF DIRECTORS (Meets monthly on 4th Thursday at 7:30 p.m. - Board of Supervisors Chambers, Civic Center) [Four year terms, effective May 1, 2008] Alice Fredericks, Delegate (Ms. Fredericks was also serves as the cities' Southern Marin Representative to the Executive Committee, as well as TAM's representative to MCCMC) Dick Collins, Alternate 12. CITIZEN'S ADVISORY COMMITTEE OF THE WATER EMERGENCY TRANSIT AUTHORITY (Meetings scheduled as needed) Miles Berger, Delegate Alice Fredericks, Alternate II. LOCAL AGENCIES/COMMITTEES 1. BELVEDERE-TIBURON JOINT DISASTER ADVISORY COUNCIL (Meets bi-monthly on 2nd Tuesday from 4:00 - 5: 30 p. m. in the Town Council Chambers) Alice Fredericks, Town Council Representative 2. BELVEDERE-TIBURON JOINT RECREATION COMMITTEE (Meets bi-monthly on 3rd Monday in the Town Hall Community Room) Tom Gram, Town Council Liaison Adopted January 7, 2009; updated February 17, 2009 May 6, 2009 * * (November 2009) Page 2 of 4 III. TOWN AD HOC COMMITTEES (Meetings scheduled as needed) 1 FINANCE & ADMMSTRATION i. Tom Gram ii. Jeff Slavitz 2 POLICE i. Alice Fredericks ii. Jeff Slavtiz 3 PUBLIC WORKS i. Alice Fredericks ii. Miles Berger 4 LANDS & DEVELOPMENT i. Tom Gram ii. Dick Collins 5 LEGAL i. Tom Gram ii. Dick Collins 6 PARADISE DRIVE LIAISON i. Alice Fredericks ii. Jeff Slavitz 7 MARTHA PROPERTY APPLICATIONS i. Tom Gram ii. Alice Fredericks 8 LEGISLATIVE ACTION (Mayor/MCCMC Representative) i. Alice Fredericks ii. Jeff Slavitz 9 CORPORATION YARD REDEVELOPMENT i. Tom Gram ii. Dick Collins 10 LYFORD DRIVE PARKING i. Dick Collins ii. Miles Berger 11 RECREATION MASTER PLAN i. Alice Fredericks ii. Jeff Slavitz Adopted January 7, 2009; updated February 17, 2009*; May 6, 2009* * (November 2009) Page 3 of 4 IV. MCCMC APPOINTMENTS • Elected by MCCMC 1. President-elect (MCCMC meets 4`" Wednesday of the month, except July, August & December) Jeff Slavitz 2. Local Agency Formation Commission (LAFCO) (Meets second Thursday at 7:00 p.m., San Rafael Council Chambers) Jeff Slavitz • Town Appointments to MCCMC Committees 1. Legislative Committee (Meets 2"d Monday at 8:00 a.m., San Rafael City Hall) Alice Fredericks (also serves as Chair) Dick Collins, alternate 2. JPA Oversight Committee (Meetings scheduled as needed) Jeff Slavitz Dick Collins, alternate 3. Marin Green BERST** (Green Building, Energy Retrofit and Solar Transformation Collaborative) (Meetings scheduled as needed) John Kunzweiler (Planning Commissioner) Miles Berger, alternate V. TOWN APPOINTMENTS IN OTHER AREAS OF INTEREST MarinMgp Steering Committee- (Meetings scheduled as needed) Nicholas Nguyen Chad Monterichard, Alternate Marin County Hazardous & Solid Waste JPA (Meets quarterly) Town Manager Peggy Curran MERA (Meets quarterly) Chief of Police Michael Cronin H:WPDOCS/Election/Council Appts November 2009.doc Adopted January 7, 2009; updated February 17, 2009*; May 6, 2009 * * (November 2009) Page 4 of 4 DIGEST Town of Tiburon MEMORANDUM TO: Peggy Curran, Town Manager FROM: Scott Anderson, Director of Community Developmen SUBJECT: Permit-Tracking Update DATE: November 12, 2009 ~J The Planning Division Module was launched in November 2008 and has been in continual use since then, with no serious operational or technical problems experienced. The much more complicated Building Module is now being readied for launch, and the following schedule has been established: Today-12/3: Perform final testing on fee calculations; complete development of standardized report forms necessary for basic functioning (the permit form itself is complete) 12/4: Receive on-site training from PermitSoft on Building Module operation 12/7: Official launch date; existing Excel-based tracking program will be run in parallel 12/7-12/23: Break in Building Module and develop list of issues/problems for consultant 12/24-1/3: Holiday Break 1/4: Receive refresher training from PermitSoft following Holiday Break and assess adequacy of fixes performed during Break This timeline is subject to change depending on any last-minute issues or problems experienced. In many respects, the end-of-year launch timeframe is fortuitous for the Community Development Department. 3,o TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 MEMORANDUM Date: November 20, 2009 To: Mayor and Town Council From: Peggy Curran, Town Manager Subject: Independent Risk Analysis for Marin Clean Energy Proposal of Marin Energy Authority The Marin Manager's Association commissioned MRW & Associates, Bill Monson, principal, to conduct an independent analysis of the risk associated with the power contract proposal now before all the members of Marin Energy Authority. His firm's expertise is in the technical aspects of the proposal, and does not include any legal analysis of risk. It concludes that there are risks associated with the proposal that should be understood and evaluated, and some potentially mitigated, before proceeding, but it found no fatal flaws with the concept. The authors of the report will be present at both the southern Marin MEA meeting on December 1, at 6:00 p.m. at the Mill Valley Community Center, and the Special Tiburon Town Council meeting on MEA set for December 7 at 6:30 p.m. Since the report is quite technical, these meetings should afford an opportunity for interested parties to seek further explanation or clarification as might be necessary or useful. Copies of the analysis have been placed in Council boxes. Others interested in obtaining a copy may do so at the front desk in Tiburon Town Hall. Thank you. ACT Peggy Curran From: Jenifer Prentiss Denifer.prentiss@gmail.com] Sent: Thursday, November 12, 2009 10:15 AM To: Peggy Curran Subject: Wood Smoke Ordinance Outreach Peggy Curran - City Manager, Page 1 of 2 My name is Jenifer Prentiss and I am an intern with the American Lung Association. I am working hard to inform residents in your city about the wood burning ordinance that was passed last year and the harmful effects of wood smoke pollution. Wood burning season is upon us beginning Nov. 1 and efforts for enforcing the regulations will be greater this year. It is important that residents understand that wood smoke is harmful to not only themselves but also to their neighbors. Did you know that up to 70% of smoke emitted from one's chimney can enter a neighbor's home? Wood smoke contains harmful particles that can worsen breathing, exacerbate asthma, respiratory problems and cause lung and heart disease. Those that are affected most severely include young children, the elderly and those with preexisting cardiopulmonary disease. Please note that in many areas of the Bay Area, one in five children have asthma, which makes breathing a struggle. When they are subjected to breathing wood smoke they struggle even more. Penalties for violating the wood burning ordinance can range from warnings to costly fines ($400 for second offenses) enforced by the Air District. A few options for helping you to inform residents about the wood burning regulation and the health effects of wood smoke pollution are listed below: • Two articles (long or short version - attached to this email) that we can forward to you to include on your website or in a city newsletter • Call 1-8774NOBURN for information about the wood burning ordinance • Sign up for email air alerts through www.sparetheainorg • Check local TV or newspapers for spare the air day warnings • Visit American Lung Association websites: www.califomialqiW,,.org & www.lun~usa.org We greatly appreciate your help to educate the public about this issue. With the scientific evidence linking wood smoke pollution to lung disease, heart disease and premature death, no one should be involuntarily exposed. Everyone deserves to breathe clean air in the home and the home and neighborhood. I will follow up within the next few weeks to discuss what outreach you feel will work best in your community. In the meantime, please do not hesitate to contact me or the American Lung Association if you have any further inquiries or would like more information about the harmful effects of wood smoke inhalation. q 16 11/16/2009 Page 2 of 2 Thank you in advance for your time and effort, Jenifer Prentiss Regional Air Quality Intern P. (707) 527-5864 F. (707) 542-6111 www.californialun .o Macintosh x 1111....:. .~a~...~...l~IJ~..-.1..x.1.-..X4../1 .4 L...r-lr%1 A' 11/16/2009 UR ~ iva~ ,~JRE DISC. RICHARD PEARCE, FIRE CHIEF November 11, 2009 Dear Merchant, NOV 16 2009 TOWN MANAGERS OFFICE TOWN OF TIBURON According to the new regulations from the State of California natural cut Christmas Trees are not allowed to be displayed in places of public assembly, such as churches, restaurants, and hotel lobbies, unless the building is protected by an automatic fire sprinkler system. Buildings that have a fire sprinkler system installed are allowed to display a natural cut Christmas Trees if the following conditions are also met: 1. The support devise shall hold the tree securely in place, be capable of containing a minimum of a two-day supply of water, and the water must be maintained above the fresh cut. The tree shall be removed if it becomes dry and brittle. 2. The required width of any portion of a means of egress is not obstructed, 3. Candles and open flames shall not be used on or near a tree, within a distance equal to the height of the tree. Artificial Christmas trees shall meet the flame propagation performance criteria of NFPA 701. Meeting the flame propagation performance criteria of NFPA 701 shall be documented and certified by the manufacturer in an approved manner. Thank you for your cooperation and best wishes for a safe and happy holiday season. Sincerely, I IJ Ron Barney Fire Marshal DIGEST TIBURON FIRE PROTECTION DISTRICT 1679 TIBURON BOULEVARD, TIBURON, CALIFORNIA 94920 TELEPHONE: (415) 435-7200 FAX: (415) 435-7205 RECEIVED PROTECTING THE COMMUNITIES OF BELVEDERE AND TIBURON 64 H1 N1 Influenza Preparedness and Response Strategy The current pandemic of the H 1 N 1 Influenza virus, formerly known as "Swine Flu", brings with it new challenges that we have not experienced as a nation in decades. We have already been impacted by the H1 N1 virus, and while the initial outbreak proved to be brief with minimal disruption to our operations, we have been continually reminded that it can and may be worse. It is possible that the flu conditions could become more severe. Knowing this, it is important to determine now how we will prepare and ultimately respond to this pandemic. It is our responsibility as a Town to protect our workforce, our residents, and our community as a whole. Our actions and decisions will be mostly based on the recommendations and guidance of public health officials. Our focus will be on education and awareness of universal healthcare precautions. These basic guidelines serve to better inform our staff and community on the things they can do to recognize flu symptoms and lessen exposure to others. In addition, we will strive to provide a safe and secure work environment for our staff that supports them in fulfilling their duties while protecting them from unnecessary exposure. This preparedness and response strategy is a living document that will serve as a guide. It can and should be modified as needed. The Town's Office of Emergency Services is charged with implementing this strategy. Our greatest resource is our workforce, our greatest asset is our community, doing the things that are necessary, when necessary, will serve to protect both and ultimately build a more resilient Tiburon. Any questions regarding the information within this strategy can be directed to: Town of Tiburon Office of Emergency Services Attn: Emergency Services Coordinator 1155 Tiburon Blvd. Tiburon, CA 94920 (415) 435-7386 Town of Tiburon H 1 N 1 Influenza Preparedness & Response Strategy A New Threat Novel H 1 N 1 (referred to originally as "swine flu" early on) is a new influenza virus causing illness in people worldwide. This virus is spreading from person-to-person probably in much the same way that regular seasonal influenza viruses spread. This new virus was first detected in people in the United States in April 2009. With the virus' rapid worldwide spread, the World Health Organization (WHO) on June 11, 2009, signaled that a pandemic of novel H1 N1 flu was underway. Decisions 80,01 Y the x will be 'n., the ~y of Fit the On April 27, 2009, the first cases of H1N1 were reported in Marin County. Over the next days and weeks, the number of cases increased and resulted in school closures in Marin County, although none on the Tiburon Peninsula. Throughout Marin County cases continued to be reported, yet the media attention surrounding H1 N1 subsided, as well did the community's heightened concern for the new virus. Society began to accept H 1 N 1 as a new illness with mild effects and complacency soon set in. Since then, public health officials have watched and studied how H1 N1 affected other parts of the world through their traditional flu seasons. Now, as we prepare to enter our normal flu season, the potential severity of the illness is being realized and prepared for. There are still many unknowns surrounding H 1 N 1 and ultimately how it will affect us all. The Town of Tiburon, along with our partner organizations and agencies, is committed to preparing for and responding to this event in a manner that will most efficiently and effectively protect our residents, our employees, and our Town as a whole. While this is a public health event and the responsibility for guidance and information will come from local, State, and Federal public health agencies. We will work to ensure that collaboration is the standard for which we operate. The workplace and other gathering places may act as a "point-of spread," where employees can easily spread or be exposed to the flu. The flu can have a major impact on our operations, causing workers to stay home because they are sick or because they need to care for sick family members. They may also need to stay home and take care of their children, if schools dismiss students or childcare programs close. A New Threat 3 September 2009 Town of Tiburon 1. Our Individual Responsibility (page 7) The responsibility for reducing, the spread of H1 N1 lies with all of us. It's still too early to decide what specific actions or precautions will need to be taken. Many of the actions will be based on the effects of the virus and the severity of its impact. Despite this, it is important that we have a strategy in place that will guide our Town and provide us a framework from which we can plan and base decisions. This strategy is broken down into live components 2. 3. 4. Preparedness Measures (page 8) As a Town, we will make every;reMnable effort to inform, educate, and protect our workforce, Community outrle `4 We will work closely wit community is informed. Response Action, An efficient, effective, and 6 1-ab i employees and community. H1 N1 Influenza Preparedness & Response Strategy 4t= 0b -e al-I resources to ensure our v' response is required to protect our 5. Collaboration (page 13) We will be proactive and seek out those opportunities to work with our partners in preparedness and response activities. A New Threat 4 October 2009 x H 1 N 1 Influenza Town of Tiburon Preparedness & Response Strategy Our Individual Responsibility We can protect ourselves and others by following these The responsibility key action steps. for reducigb the F z 1. Maintain a healthy lifestyle through rest, diet, sprelld #1N1 lies exercise, and relaxation. With 10 01 us 2. Wash your hands frequently with soap and water for 20 seconds or use an alcohol-based hand cleaner if soap and water are not available. Be sure to wash your hands after coughing, sneezing, or blowing your nose. 3. Avoid touching your nose, mouth, and eyes. Germs are spread this way. 4. Cover your coughs and sneezes with a tissue, or cough and sneeze into your elbow. Dispose of tissues in no-touch trash receptacles. 5. Keep frequently touched common surfaces clean, such as telephones, computer keyboards, doorknobs, etc. 6. Do not use other workers' phones, desks, offices, or other work tools and equipment. If you need to use a co-workers' phone, desk, or other equipment, clean it before and after use. 7. Don't spread the flu! If you are sick with flu-like illness, STAY HOME. Symptoms of flu include fever (100 degrees Fahrenheit) or chills and cough or sore throat. In addition, symptoms of flu can include runny nose, body aches, headache, tiredness, diarrhea, or vomiting. CDC recommends that sick workers stay home if they are sick with flu-like illness until at least 24 hours after they are free of fever without the use of fever-reducing medicines. 8. Get vaccinated against seasonal flu, when vaccine is available. If you are at higher risk for 2009 H 1 N 1 flu complications you should receive the 2009 H1N1 flu vaccine when it becomes available. People at higher risk for 2009 H1 N1 flu complications include pregnant women and people with chronic medical conditions (such as asthma, heart disease, or diabetes). Our Individual Responsibility 5 September 2009 H 1 N 1 Influenza Town of Tiburon Preparedness & Response Strategy Preparedness Measures Perhaps the most significant tool we have to combat the As a Town, we will H1 N1 Virus is awareness and education. Preparedness make eV measures refer to the actions we take as a Town to inform, every educate, and protect our workforce. reasoA effort to rY At Education & Awareness eduAnd The responsibility to become informed lies with all of us. ~r Yet as a Town we want our staff to hav proAt our have access to the workforce most relevant information. e We may: • Display educational posters potty posters") in each Town facility restroom in English as well as Spanish. • Display informational flyers at all public service counters. • Send one informational email to all staff advising of current situations and actions being taken. • Advocate to local health officials for specific workforce information and precautions. • Encourage an open environment where all staff with questions or concerns can bring those issues to their supervisor. • Send monthly emails to all staff advising of current situation, recommended actions, and other relevant information. Supplies & Personal Protective Equipment It is the responsibility of the Town to provide a safe and clean working environment, as well as to provide the necessary protective equipment to those staff that may be at greater risk for exposure or the effects of the H 1 N 1 virus. We mav: • Provide alcohol based hand sanitizers at all public service counters. • Provide tissues at all public service counters. • Ensure that no-touch trash receptacles are located in all public areas. • Provide alcohol based hand sanitizers in all work areas. • Provide tissues in all work areas. • Make available surgical masks/respiratory protection at all public service counters. • Equip all Town vehicles with hand sanitizers, tissues, and other personal protective equipment, as needed. Response Actions 6 September 2009 H 1 N 1 Influenza Town of Tiburon Preparedness & Response Strategy Community Outreach Marin County Public health officials are responsible and will We will Work lead the efforts of community education and outreach. Closely with all Nevertheless, our focus will be on supporting those efforts Our 'ph 'tnor'S and and ensuring that the messages reach all aspects of our. 4 . 9111 community. fur re b to We may eel! *y~:r • Distribute information via Town sponsored h " newsletters as it becomes available C0'1luntj IS • Email/provide information to the Chamber of informed Commerce and Business Improvement District for them to forward to their members. • Email/provide information to our local private and public schools. • Post press releases on Town website home page • Add a "widget" or "button" on Town website home page for access to the latest CDC information. • Support the County with their needs for information dissemination. • Utilize fire station sign boards to promote H1 N1 awareness and information. • Update the Belvedere Emergency Advisory Radio System (BEARS) with current information and direct them to County hotline or other information resource. • Display informational flyers at entrances of each facility. • Participate in a County Joint Information Center (JIC), if requested and when established. Response Actions 7 September 2009 Town of Tiburon H1 N1 Influenza Preparedness & Response Strategy Response Actions It is essential that our communications remain open and proactive and that our decisions and actions are based on necessity rather than speculation. We will support and promote a collaborative response in order to: 1. Minimize disruption to our operations. 2. Protect employee's health and safety. 3. Limit the impact to the community, economy, and society. An efficient, effective, and collaborative respe is r04 ro prs 'our employees and We will: community • Continually monitor the situation as it develops and make decisions based on the event and our strategy. • Follow the guidance of our local public health officials. • Constantly enforce the principle of employees staying home from work if they are sick with a fever. • Ensure the routine cleaning of surfaces and items that are more likely to have frequent hand contact. • Continually update our staff on all issues relevant to workplace practices and operations. We mar: • Conduct active screening of employees when they arrive at work to ensure no active symptoms during the past 24 hours. • Change work duties, workspace, or work schedules for employees who are at higherriskfor flu complications. • Modify work schedules / patters to accommodate staff shortages. • Provide personal protective equipment (PPE) to all staff or stockpile PPE in all work spaces • Explore alternative methods of providing client/customer services to lessen the amount of personal/face-to-face contact. • Prepare for employees to stay home from work and plan ways for essential operations to continue. • Partner with other agencies to provide mutual staff support. • Close facilities, or portions of facilities, or alter programs based on the recommendations of local public health officials. • Implement social distancing measures. To include, Response Actions 8 September 2009 Town of Tiburon H 1 N 1 Influenza Preparedness & Response Strategy • Cancelling of non-essential face-to-face meetings and trying conference calls or internet-based meetings instead. • Cancelling non-essential travel. • Spacing workers farther apart in the workplace. • Allowing flexible work hours so fewer workers will be in the workplace at the same time. • Offering telework options for employees. Response Actions 9 September 2009 H1N1 Influenza Town of Tiburon Preparedness & Response Strategy Collaboration It is through a collaborative, cooperative, and unified we will be approach that we will make the greatest effect on lessening proactive and the impact of the H1 N1 virus. It is in the best interest of all seek th agencies to attempt to prepare for and respond to the these potential impacts of this pandemic collectively. Opportunities to work our We will: r park • Reach out and stay engaged with County officials and other local agencies. preper~s and • Participate in Operational Area conference calls as response necessary. activities • Maintain direct contact with County Department of Health & Human Services. • Work with the business community to ensure that their issues are addressed and that they remain informed and involved. We mav: , • Develop a specific inter-Town task force to discuss, recommend, and ultimately implement response and recovery measures. • Provide support and services to the County or other affected agencies, if needed and as requested. Collaboration 10 September 2009 ~l r V L MINUTES NO.5 Y PARKS, OPEN SPACE & TRAILS COMMISSION July 21, 2009 Regular Meeting Tiburon Town Hall---Conference Room 1505 Tiburon Boulevard, Tiburon, California CALL TO ORDER The meeting was called to order at 6:05 P.M., Tuesday, July 21, 2009 in the Town Hall Conference Room, 1505 Tiburon Boulevard, 1St Floor, Tiburon, California. ROLL CALL Present: McMullen, Winkler, Leighton, Feldman and Sperber Absent: None Ex-Officio: Director of Public Works Nguyen ORAL COMMUNICATIONS None COMMISSION AND STAFF BRIEFING ■ Director Nguyen updated the commission on the progress of the Cypress Hollow Park improvement. He indicated that the project will be in construction within the next two weeks. ■ Director Nguyen informed the commission that a private citizen via email had requested the Town install a centerline striping down the MUP and warned the Town of the potential legal consequences if it didn't. The email and a response from the Town was included in the commissioners' packets. Chairperson Winkler indicated the Bicycle Subcommittee Committee will continue to review ways to enhance the safety of the MUP. Commissioner Leighton acknowledges that a centerline stripe is not the answer. ■ Commissioner Leighton also requested that when maintenance activities or work related to a request made by a commissioner is going to be performed that a call be made to the commissioner to let him/her know of the pending work. Director Nguyen offered to provide the phone number of anyone who wishes to be contacted in advance. ■ Commissioner Leighton wanted staff to address a couple of items on the MUP and that he will email the details to staff. ■ Director Nguyen updated the commission on the progress of the Zelinsky Playground improvement. He indicated that the project is in construction and that is should be completed within two weeks. Tiburon Parks, Open Space & Trails Commission Minutes No. 5 Draft -July 21, 2009 1 SUBCOMMITTEE REPORT Commissioner Feldman informed the Commission that a draft Open Space Management Plan has been prepared and that he and Commissioner McMullen have reviewed it. They have comments to the draft plans, and he indicated that there were meeting with staff to discuss them. The subcommittee would like to see more of an abbreviated action plan to go at the front of the report with the rest of the report as an appendix. The report in its current draft is not usable. The subcommittee would like to see a more usable priority list and related cost estimates. ■ When the report is in a more final draft form, the report can then be reviewed by the entire commission. BUSINESS ITEMS Chairperson Winkler opened up the regular business item of County bike route signage. He introduced a guest from the Marin County Bike Coalition (MCBC), David Hoffinan, who attended the meeting. Mr. Hoffman gave a brief update on the County's bike route signage project and concluded that the project is complete from the stand point of the County. Commissioner Leighton expressed his desire that a bike route sign be placed before the Hwy 101 overpass going eastbound on Tiburon Blvd/Blithedale Ave and one on the other side of the overpass facing westbound traffic. He expressed a need for one sign on East Redwood Highway to direct people over the pedestrian bridge to get to Mill Valley and one sign (or more) on West Redwood Highway near Piatti Restaurant to direct cyclists down Redwood Highway underneath Hwy 101 and around to East Redwood Highway. ■ There was a vote of 5-0 to endorse Commissioner Leighton's request to install these signs and to have staff submit applications for encroachment permits from the State and from the County to install these signs. Mr. Hoffman took a brief moment to promote the Complete Street resolution and asked the commissioners to support such a resolution. Commissioner Sperber asked for a copy of the resolution. Director Nguyen indicated that the Town has not adopted such a resolution because there were no practical reasons to do so since the Town is already actively funding bicycle infrastructure projects. MINITTF4 January 20, 2009 Action Minutes were approved by a vote of 5-0. Tiburon Parks. Open Space & Trails Commission Minutes No. 5 Draft -July 21, 2009 ADJOURNMENT There being no further business, the meeting was adjourned at 7 P.M. PETER WINKLER, CHAIR Parks, Open Space & Trails Commission ATTEST: NICHOLAS NGUYEN, SECRETARY Tiburon Parks. Open Space & Trails Commission Minutes No. 5 Draft -July 21, 2009 DIGEST The HILARITA41BURON ECUMENICAL ASSOCIATION (aka Hilarita-TEA or H-TEA) 100 Ned's Way - Tiburon, California 94920 BOARD OF DIRECTORS MEETING RECEIVED Minutes of Qctober 12, 2009 Officers: NOV 1 0 2009 President -Keith Lester Vice President - Charles Quick Secretary - Barbara Garcia-Romero TOWN MANAGERS OFFICE Treasurer - Dennis Leary TOWN OF TIBURON DIRECTORS PRESENT: The Hilarita Residents Association (HRA): Mary Ann Alvarado, Keith Barklow, Nuria Ibars, Joyce Larsen, Dorothy Larson, Angela Lorenz Community Congregational Church (CCC) Liz Jones, Keith Lester St. Stephen's Episcopal Church (SSEC) Anne Brown, Barbara Garcia-Romero, Michael Peters Westminster Presbyterian Church (WPC) Dennis Leary, Richard Leonards, Charles Quick Community At-Large Representative - Town of Tiburon Representative - to be appointed DIRECTORS ABSENT: HRA- Gillian Lovejoy*, • = excused FR=SENT: Linda Tilton, Director of Property Management, The John Stewart Co. (JSC) A QUORUM IS 7 Residents: Chris Darling, Anna Wolfe 1 MEETING CALL TO ORDER President Lester determined that a quorum was present and called for order at 7:30 PM in the Community Resource Center of The Hilarita Apartments. The Directors welcomed President Lester back from his long recuperative period following surgery. Keith was pleased to advise that the knee surgery went well and that a heart/arteries exam prove him now to be in good health. 2. MINUTES OF THE SEPTEMBER 14.2009 MEETING President Lester called for the approval of the minutes. There being no amendments, it was: M/S/P (C. Quick/D. Leary) that the Board approve the September 14, 2009 H-TEA minutes as presented. 7 ayes, 7 abstain 3. OPEN FORUM 1. Linda Tilton, JSC, announced that an air conditioner has been provided for the resident mentioned at the September H-TEA Board meeting. Any other placements will be made on a case by case basis. 2. C. Darling advised that he had done research on the eucalyptus trees on the property and found that the soil in that location is `very strong', and he recommended Happy Trees for any topping and/or care for these particular trees. 3. N. (bars asked what funds are to be used to supply the extinguishers for over the range tops that Management is considering. L. Tilton, JSC, advised that funding would come from the Operating Budget. < 1 > I_ CORRESPONDENCE & ANN-0 CEMENTS There were none. 5_ The HILARITA - HRA BOARD REPORT A%& everyftd Mbndayof the month at 7:30 win ft ESVw Kfgnm Cmn=#ycenter In response to President Lester's request for an update on five items dating back to January 2009, Angela Lorenz, President ex-officio, said she believes that * all receipts covering the January 2009 election have been turned in. Also, that she had not been given any information on the other items in question, therefore, she could not comment. In response to the other items: * 1/12109 item: Keith Barklow advised that Nuda (bars has scheduled a general community meeting for all residents on October 25, 2009, to clarify the election procedure at The Hilarita. From that meeting there will be a selection of the Election Committee who will then start the electoral process for an election in December 2009, all in accordance with The Hiladta Bylaws. * 2/9/09 item: Keith advised that he had met with four parents for their perspective of how the resident children are being supervised in the play areas. Some parents who work rely on their neighbors who have agreed to keep watch on the children. Keith said that although we may not see an adult in the play areas, does not mean that neighbors aren't observing from the windows. * 3/9/09 item: Keith said that at the general meeting on October 25, the residents will be advised of the proper protocol and procedures of any HRA election. * 6/9/09 item: There was no report on whether the HRA Board has discussed the matter of water conservation and the furnishing of tips to do so with the residents. President Lester asked if The Hilarita is still on the list for the replacement toilets. L. Tilton, JSC. advised that The Hilarita is the third property in line for 48 water-saving toilet installations. 6. SECRETARY'S REPORT Barbara Garcia-Romero - no report. Z TREASURER'S REPORT Dennis Leary reported that the Board's Bank of Marin checking account balance remains $3,777.28 and that there are no outstanding payables. He advised that the signature cards on this account were completed in May, 2009. 8. The JOHN STEWART COMPANY PROPERTY MANAGEMENT REP013T A - Linda Tilton, Director of Property Management, reported that: 1. the Green Retrofit Program application has been submitted. If this is approved, a HUD inspector will come on site to determine which components may be eligible for replacements on this program. HUD will also quide us through the work. In answer to having ceiling fans installed, they are not covered in this program. 2. the property and D&O insurance premiums have been paid. B - Chevy Reilly, Property Manager, (absent) Unda Tilton advised that: 1. Management has researched the field of kitchen alarms. This is a device that is installed above the range top which will release a fire suppression powder onto the range top, and depending on the range size, it may take two units to cover the surface below. The charge is $27. each. <2> The challenge of cleaning up the powder, likening it to an extinguisher's content was discussed. It was suggested that Management talk with the insurance carrier on the efficacy of this device. 2. the H-TEA Computer Learning Center is loosing its Coordinator, Phuong Lam. After ten years with us, he has accepted a position with the State of California. Everyone who has been helped by and worked with Phuong have expressed great disappointment on his leaving. A going away party is planned for October 16, residents and the H-TEA Board are invited to wish Phoung well and thank him for the exceptional contribution he has made here. 3. the CLC Committee, Phoung, and Cherry Reilly have interviewed Brian Meyers to assume the monumental task of Coordinator for the CLC. Brian has worked for the CLC for the past year, he is very good with the children, and he is familiar with the procedures. He and Phuong will have three days to work together to discuss all of the details of the position before his start date of October 19. 9. ON-SITE COMMITTEE REPORT Meets fourth mursday of the month at 6.00 PM or as needed. Committee: Anne Brown,-c. Nuna (bars„ Richard Leonards Nuria (bars advised that Cherry Reilly, Property Manager, has seen to the installation of the residents' new bulletin board `The Holler' and it is already in use. It was noted that a resident had posted an item for sale on this board and a sale was consummated in just a couple of days. 10 BUILDINGS A GROUNDS COMMITTEE REPORT Meets the last Friday of the month at 7.30 AM or as needed. Committee: Chartes Quick-c, MaryAnn Alvarado„ Joyce Larsen, Dorothy Larson, Michael Peters Charles Quick reported that the Committee did meet with The Hiilarita's uphill neighbors, the Lancers, for the purpose of learning what they want done with regard to trees they say are obstructing their view, and their preference was to remove the trees. During this meeting, an estimate for trimming the trees was shown to the Lancers For trimming the eucalyptus trees down to about 30 feet, the estimate now is less than when work was last performed in 2002 at a cost then of $9,000. The Committee has discussed the option of removing the trees, remediate the soil and plant trees that purportedly, in maturity, will grow to just 30-40 feet. The Committee will continue on this project and will inform the H-TEA Board of recommended action to be taken. 11. COMMUNITY TRAINING & SERVICES COMMITTEE REPORT - CLC Meets the first Friday of the month at 600 PM or as needed. Committee: Barbara Garcia-Romero, Dennis Leary Barbara Garcia-Romero reported that: 1. the H-TEA CLC Tutorial Program begins October 19, 2009, with two tutors. The Committee is seeking another tutor as a substitute. 2. H-TEA Director Dennis Leary was asked and agreed to join this Committee. 3. the Committee will begin working on grant funding proposals for submission to groups that we hope will support the H-TEA CLC Tutorial Program. 12. FINANCE COMMITTEE REPORT - This report is proprietary and not to be discussed outside of this meeting Meets as needed. Committee: Dennis Leary-c, Dorothy Larson, Dennis Leary, Michael Peters Dennis Leary reported that the annual audit has been completed and there were no material findings. The overage of funds in the account have been moved into the Residual Account and are available for future use. 13. OLD BUSINESS <3> President Lester stated that the Executive Committee, as defined in the H-TEA Bylaws, is seeking a replacement for Carl Weichel. He recommended that Dennis Leary, Treasurer, assume this position. There being no objections, it was: M/S/P (C. Quick/B. Garcia-Romero) that the Board approve the appointment of Dennis Leary to serve on the H-TEA Executive Committee. 14-ayes There was none. 15. EXECUTIVE SESSION -This session is confidential and not to be discussed outside of this meeting Er. Cownittee: X" Lester-C, Ciadw QWck Q%=* Leary, eariara 6mch-hares, h da Man There was no call for an Executive Session. The next Board of Directors meeting will be November 9, 2009 and will be called to order at 7:30 PM in the Community Training & Services Center of The Hilarita Apartments. COURTESY CALL: Please remember that a quorum is required to proceed on any `action' item. If you will be unable to attend this meeting, please contact President Keith Lester (456-6659) or Recording Secretary L.A. Wurl (381-2556), and you may leave a message. Thank you. • Absences: Bylaws ARTICLE 6 Section 6.05, with Board discretion, permit no more than three (3) consecutive or four (4) non-consecutive meetings to be missed without justification. 17. CALL FOR ADJOURNMENT There being no objection, President Lester called for adjournment of this meeting at 8:27 PM. ?.Board of Directors Meeting Calendar: (second Monday of each month except May and August) Annual Meeting/Elections -January 12, • February 9, • March 9, • April 13, • regular business meeting & annual walk around -Saturday May 9 at 9:30 AM, • June 8, • July 13, • August - customarily no scheduled meeting, - September 14, - October 12, - November 9, and, • December 14. L.A. Wurl, Recording Secretary - 10/09 minutes distribution • H-TEA Board of Directors • JSC approved minutes distribution: • Sponsor Churches - Community, St. Stephen's,Westminster FAH • Marin Housing Authority • Belvedere City Council • Tiburon Town Council • Loren Sanbom, JSC • H-TEA President (if amended) • HTEA Secretary files • HRA files <4> I. MINUTES #18 TIBURON DESIGN REVEW BOARD MEETING OF OCTOBER 159 2009 The meeting was opened at 7:03 p.m. by Vice-Chair Tollini. A. ROLL CALL Present: Vice-Chair Tollini, Boardmembers Doyle and Kricensky Absent: Chair Chong and Boardmember Wilson Ex-Officio: Planning Manager Watrous, Assistant Planner Scott Phillips and Minutes Clerk Rusting B. PUBLIC COMMENTS - None C. STAFF BRIEFING Planner Manager Watrous said there are no items scheduled for the November 5, 2009 meeting and that meeting will likely be cancelled. He thanked Assistant Planner Phillips for his work with the Town of Tiburon and wished him well in his studies at the University of Nevada, Reno. D. OLD BUSINESS BEFORE THE BOARD 1. 77 ROUND HILL ROAD WEISSENSEE, MODIFICATIONSNARIANCE - WITHDRAWN E. NEW BUSINESS BEFORE THE BOARD 2. 1701 CENTRO WEST STREET ELLIOTT, ADDITIONSNARIANCESYLOOR AREA EXCEPTION The applicant is requesting Design Review approval for the construction of additions to an existing three-story single-family dwelling on property located at 1701 Centro West Street. An existing exterior deck in front of the main level of the house would be converted into an expansion of the living and dining room and a new deck would be constructed in front of this living space. The existing stairway leading to an entrance at the front of the house would be removed and a new stairway and entrance would be constructed on the west side of the house. An existing lower level storage area beneath the stairway would be replaced with a larger storage area beneath the proposed front deck. Variances are requested for reduced front and side yard setbacks and excess lot coverage, along with a floor area exception. Erika Elliot, property owner, said she that was available for questions of the Board regarding the project. Vice-Chair Tollini asked what materials would be on the outside of the house, and Ms. TIBURON D.R.B. MINUTES #18 10/15/09 Elliot replied that shingle siding would be installed similar to the rest of the house. Ms. Elliot submitted letters of support from neighbors to the Board. There were no public comments. Boardmember Doyle thought the project was reasonably well-designed and made good use of the space in a difficult lot. Boardmember Kricensky agreed with the findings in the staff report and said that the relationship of the entry to the garage would be much better than before. He felt that the project design made a lot of sense, including the usable height for the storage area. Vice-Chair Tollini agreed, adding that there were good reasons for the variances requested and that the project would maintain the character of the neighborhood. He said that this was a beautiful home and he was glad to see its charm preserved while also making the home more functional. ACTION: It was M/S (Kricensky/Doyle) that the request for 1701 Centro West Street is exempt from the California Environmental Quality Act and approved the project subject to the attached conditions of approval. Vote: 3-0. F. APPROVAL OF MINUTES #16 OF THE 9/17/09 DESIGN REVIEW BOARD MEETING ACTION: It was M/S (Kricensky/Doyle) to approve the minutes of the September 17, 2009 meeting as written. Vote: 3-0. G. APPROVAL OF MINUTES #17 OF THE 10/1/09 DESIGN REVIEW BOARD MEETING ACTION: It was M/S (Doyle/Kricensky) to approve the minutes of the October 1, 2009 meeting as written. Vote: 3-0. H. ADJOURNMENT The meeting was adjourned at 7:10 p.m. TIBURON D.R.B. MINUTES #18 2 10/15/09 to ' ACTION MINUTES #19 TIBURON DESIGN REVIEW BOARD THURSDAY, NOVEMBER 19, 2009 1505 TIBURON BOULEVARD ,)ICAA. ROLL CALL: Chair Chong, Boardmembers Doyle, Kricensky, Tollini and Wilson B. PUBLIC COMMENTS (FOR ITEMS NOT ON THE AGENDA) C. STAFF BRIEFING D. OLD BUSINESS BEFORE THE BOARD 1. 22 Mercury Avenue Dibble New Dwelling CONTINUED TO 1/21/10 E. NEW BUSINESS BEFORE THE BOARD 2. 1805 Lagoon View Drive Sherwood Additions APPROVED F. MINUTES OF THE 10/15/09 DESIGN REVIEW BOARD MEETING - APPROVED H. ADJOURNMENT - 7:05 PM "PLEASE NOTE THAT AGENDA ITEMS MAY BE TAKEN OUT OF ORDER* /Ij, NOTICE OF MEETING CANCELLATION THE REGULAR PLANNING COMMISSION MEETINGS SCHEDULED FOR WEDNESDAY, NOVEMBER 25, 2009 WEDNESDAY, DECEMBER 9, 2009 WEDNESDAY, DECEMBER 23. 2009 HAVE BEEN CANCELLED. THE NEXT MEETING OF THE PLANNING COMMISSION WILL BE THE REGULARLY SCHEDULED MEETING ON WEDNESDAY, JANUARY 13,,2010 SCOTT ANDERSON, SECRETARY