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HomeMy WebLinkAboutTC Agenda Packet 2017-04-19 TOWN OF TIBURON Tiburon Town Council Tiburon Town Hall April 19,2017 1505 Tiburon Boulevard Special Meeting-7:00 P.M. Tiburon, CA 94920 Regular Meeting-7:30 P.M. TIBURON TOWN COUNCIL AGENDA SPECIAL MEETING 7:00 P.M. CALL TO ORDER AND ROLL CALL Councilmember Doyle, Councilmember Fredericks, Councilmember Tollini, Vice Mayor O'Donnell,Mayor Fraser INTERVIEWS FOR VACANCIES ON TOWN BOARDS&r COMMISSIONS (Marin Commission on Aging-One Vacancy for Tiburon appointee) • Leonor Noguez,346 Karen Way INTERVIEWS FOR VACANCIES ON TOWN BOARDS&t COMMISSIONS (Town Representative to Hilarita Board-One Vacancy for Tiburon appointee) • Carolyn Grey, 2 Mt.Tiburon Road ADJOURNMENT- to regular meeting REGULAR MEETING-7:30 P.M. CALL TO ORDER AND ROLL CALL Councilmember Doyle,Councilmember Fredericks,Councilmember Tollini,Vice Mayor O'Donnell, Mayor Fraser ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION IF ANY ORAL COMMUNICATIONS Persons wishing to address the Town Council on subjects not on the agenda may do so at this time. Please note however, that the Town Council is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, Committee or staff for consideration or placed on a future Town Council meeting agenda. Please limit your comments to three (3)minutes. CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Town Council unless a request is made by a member of the Town Council,public or staff to remove an item for separate discussion and consideration. If you wish to speak on a Consent Calendar item, please seek recognition by the Mayor and do so at this time. CC-1. Town Council Minutes - Adopt minutes of March 15, 2017 regular meeting (Town Clerk Stefani) CC-2. Town Council Minutes - Adopt minutes of April 5, 2017 regular and special meeting (Town Clerk Stefani) CC-3. Vacancies of Town Boards and Commissions - Announce special vacancy on Marin- Sonoma Mosquito&Vector Control District Board of Trustees (Town Clerk Stefani) CC-4. Consolidate Municipal Elections with Statewide Elections-Adopt ordinance making amendments to Title 1, Chapter 2 of the Tiburon Municipal code changing date of general municipal elections from November of odd-numbered years to November of even-numbered years (Town Clerk Stefani) CC-5. Mayor's Proclamation - Authorize Mayor's Proclamation in celebration of the Belvedere-Tiburon Library's 20`x'Anniversary Weekend(Office of the Town Manager) CC-6. Recycling Grants - Authorize submittal of applications for CalRecycle Grants (Department of Public Works) ACTION ITEMS AI-1. Vacancies on Town Boards and Commissions - Consider making appointments to Marin Commission on Aging and the Town representative to the Hilarita Board (Town Clerk Stefani) AI-2. Library Expansion Project Time Extension-Consider authorization of time extension requests for: a) Design Approval of Library Expansion Project,and b) Agreement with Belvedere-Tiburon Library to Convey Real Property to Library Agency (Community Development Department) AI-3. Trestle Trail-Design presentation by project proponents and request for authorization to bid project(Department of Public Works) AI-4. McKegney Green - Update from ad-hoc sub-committee and final review of proposed design(Department of Public Works) TOWN COUNCIL REPORTS TOWN MANAGER REPORT WEEKLY DIGESTS • Town Council Weekly Digests—April 7&14,2017 ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Town Clerk at (415) 435- 7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town's website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at,or prior to,the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. RE El ED MAR 2 3 2017 N T U WN CLERK TOWN OF TIE�URON COMMISSION, BOARD & COMMITTEE APPLICATION The Town Council considers appointments to its various Town commissions, boards and committee throughout the year due to term expirations and unforeseen vacancies.In its effort to broaden participation by local residents in Tiburon's local governmental process and activities, the Council needs to know your interest in serving the Town in some capacity. Please indicate your specific areas of interest and special skills or experience which would be beneficial to the Town, by completing both sides of this form and returning it to Town Hall. Copies will be forwarded to the Town Council and informal applicant/Council interviews are scheduled periodically during the year. Your application will also remain on file at Town Hall for a period of one (1)year. Thank you for your willingness to serve the Tiburon community. Lea Stefani Town Clerk AREAS OF INTEREST Indicate Your Area(s)of Interest in Numerical Order (#I Being the Greatest Interest) PLANNING PARKS,OPEN SPACE & TRAILS DESIGN REVIEW RECREATION HERITAGE & ARTS DISASTER PREPAREDNESS LIBRARY COMMISSION ON AGING AFFORDABLE HOUSING OTHER S.dcrane%omm.app 1 PERSONAL.DASA (PLEASE PRINT OR TYPE—A RESUME MAY BE ATTACHED AS WELL) NAME: CX_ o MAILING ADDRESS: 62 17 10 u mn c3 Y) E-mail address (optional): Q0. t/l S' TELEPHONE: Home: V_�9-d t d g Work: 5� _-1 r No. W PROPERTY OWNERS ASSOC. (if applicable) TIBURON RESIDENT: (Years) DATE SUBMITTED: f REASONS FOR SELECTING YOUR AREAS OF INTEREST A5 01— b-f-AJ J� ,r & -mac z c r i L G Frac . T S j`P-ZC4 � 1 APPLICABLE QLALIFICATIONS ANO EXPERIENCE ----------------------------------------------Town Hall Use ------------------------------------------------- Date Application Received: Interview Date: Appointed to: (Date) Date Term Expires: Length of Term: 2 TOWN OF TIBURON COMMISSION, BOARD & COMMITTEE APPLICATION The Town Council considers appointments to its various Town commissions, boards and committee throughout the year due to term expirations and unforeseen vacancies. In its effort to broaden participation by local residents in Tiburon's local governmental process and activities, the Council needs to know your interest in serving the Town in some capacity. Please indicate your specific areas of interest and special skills or experience which would be beneficial to the Town, by completing both sides of this form and returning it to Town Hall. Copies will be forwarded to the Town Council and informal applicant/Council interviews are scheduled periodically during the year. Your application will also remain on file at Town Hall for a period of one (1) year. Thank you for your willingness to serve the Tiburon community. Lea Stefani Town Clerk AREAS OF INTEREST Indicate Your Area(s)of Interest in Numerical Order (#I Being the Greatest Interest) PLANNING PARKS, OPEN SPACE & TRAILS DESIGN REVIEW RECREATION HERITAGE & ARTS DISASTER PREPAREDNESS LIBRARY COMMISSION ON AGING AFFORDABLE HOUSING OTHER S:dcrane%omm.app 1 3 :E SONAL�A�'A (1'LAS ,I'.... ....... RIN`I ©[2 HYPE RSL711E I1Y B ACkU ASWELL)' NAME: L Eono r" !2� u ¢ MAILING ADDRESS: 390 E-mail address (optional):, , TELEPHONE: Home: 0w �3 fit; Work: Fax No. PROPERTY OWNERS ASSOC. (If applicable) TIBURON RESIDENT: (Years) DATE SUBMITTED: AAA ar< �i `270 ' ItA"S`DY��'. / a 0 0 Ca d gp d a X8j 1 �3� a r� X al rn i�. �a ��i �" re P �V 4n CA r'c_V'_+ l 1 V ti .. �e-0'x°'1 o z- 1 �r Y (' 4 Awa @ Wo 6'\�,O CJ $ �3 C_4±L C' C r% A'i'l-6_'4__3eA 1 r-1l"e lyke fid'r ®do C�P)6.f,nt� CA M0 &abo t�� er ki ces rise& ,"I �� �� � � r ", , LGA-A 'y, ra Iv g r a v, ----------------------------------------------Town Hall Use ------------------------------------------------- Date Application Received: Interview Date: Appointed to: (Date) Date Term Expires: Length of Term: 2 TOWN COUNCIL REGULAR MEETING DRAFT MINUTES CALL TO ORDER Mayor Frame° Ma the reg-��ular i`i eetin the Tiburon Town Council to order at 7:30 p.m. on Wed sday, March 15, 2017, in Town uncil Chambers, 1505 Tiburon Boulevard, Tiburon, Californ a. ROLL CALL PRESENT: COUNCILMEMBERS: Doyle, Fraser, Fredericks, Tollini ABSENT: COUNCILMEMBERS: O'Donnell PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Director of Community Development Anderson, Town Clerk Stefani ORAL COMMUNICATIONS Pamela McConnell-Douglass said she was a 47-year resident of Tiburon. She said her family believed in peace,love,sharing and to never harm others. She said she felt defaced,and was not able to find employment in Tiburon. Steve Douglass said he was here to support his wife, and said she wishes for more human compassion. PRESENTATIONS P-1. Transportation Authority of Marin—Receive report on current transportation sales tax Dianne Steinhauser,Executive Director of the Transportation Authority of Marin,said Marin County is one of 24 counties in California to pass a sales tax for transportation purposes, and the current sales tax raises $25 million per year. She introduced Robert Betts, Director of Planning and Operations of Marin Transit, to discuss where some of those funds go. Mr. Betts said the sales tax funds local student transportation— both Redwood High School and Tiburon's local Yellow Bus program—and senior and disabled transportation. Ms. Steinhauser said sales tax funded the new carpool lane on Highway-101 through San Rafael. She said a large portion of the funds go toward local streets and roads and, some major roads in Marin, including Miller Avenue in Mill Valley and Sir Francis Drake in central Marin. Town Council Minutes#xx-2017 DRAFT March 15, 2017 Page 1 Ms. Steinhauser said the sales tax also funds a Safe Routes to School program, consisting of both education in schools and pedestrian improvements. Councilmember Doyle asked how TAM adjusts their long term plans for future developments in Marin. Ms. Steinhauser said it can be a challenge to keep up with developments and congestion demands due to the importation of workers in Marin and lack of housing. Mayor Fraser opened the floor for public comment. Pamela McConnell-Douglass asked why the bus stop near her home has not been improved, considering the large volume of citizens that use it.Mr.Betts replied that improving and prioritizing bus stops throughout Marin County can be a balancing act in terms of providing shelter,signage,and ADA improvements. A citizen inquired if TAM has done any studies on the Trestle Glen intersection,to see if there is a better way of moving traffic through that area. Director of Public Works Barnes commented that Staff had considered a roundabout in that location, but there are geometric issues due to the uphill curve of the road. Charles Arnold wondered why a SMART station was not going to be put in the Larkspur ferry terminal.Ms. Steinhauser said putting a station there was cost-prohibitive,and future SMART riders will only have to take a short walk on a pedestrian bridge to get on the ferry in Larkspur. Mayor Fraser thanked Ms. Steinhauser and Mr. Betts for their presentations, and commented that without the Transportation Authority of Marin, Tiburon would not have its Yellow Bus Program. CONSENT CALENDAR CC-l. Town Council Minutes—Adopt minutes of March 1,2017 regular meeting(Town Clerk Stefani) CC-2. 77 East View Avenue — Consider adoption of resolution to grant appeal of Design Review Board approval of a site plan and architectural review for the construction of a new single-family dwelling (Community Development Department) CC-3. Reappointments to Town Boards, Commissions, Committees — Consider reappointment of commissioners whose terms have expired(Town Clerk Stefani) CC-4. Rotary Club Centennial Celebration—Authorize Mayor's Proclamation in support of the Rotary Club Centennial Celebration(Mayor Fraser) Mayor Fraser requested that CC-2 and CC-4 be removed from the Consent Calendar for discussion. Motion: Adopt Consent Calendar Items 1 & 3, as written. Town Council Minutes#xx-2017 DRAFT March 15, 2017 Page 2 Moved: Tollini, seconded by Doyle Vote: AYES: Doyle, Fraser, Fredericks, Tollini ABSENT: O'Donnell CC-4. Rotary Club Centennial Celebration—Authorize Mayor's Proclamation in support of the Rotary Club Centennial Celebration(Mayor Fraser) Linda Emberson,President, and George Landau, Charter Member,joined Mayor Fraser as he read: PROCLAMATION COMMEMORATING THE 100'" ANNIVERSARY OF THE ROTARY FOUNDATION "Doing Good in the World" WHEREAS, Rotary International was formed in 1905 to provide important service to the community and in the world; and WHEREAS, The Rotary Foundation was created in 1917 by Rotary International's sixth president, Arch C. Klumph, as an endowment fund for Rotary "to do good in the world." WHEREAS, The Rotary Foundation has grown from an initial contribution of$26.50 to more than $4 billion in contributions that provide humanitarian service, encourage high ethical standards, and to help build goodwill and peace in the world; and WHEREAS, The Rotary Foundation, in partnership with the Gates Foundation, the World Health Organization, and governments around the world, has dedicated efforts to eradicate Polio in the world through immunization, and has achieved a success rate of 99%; and WHEREAS, The Rotary Foundation has focused its efforts on sustainable programs in six areas: promoting peace; fighting disease; providing clean water; providing improved health care for mothers and children; supporting education; and growing local economies; and WHEREAS, The Rotary Foundation has provided more than $3.8 billion in grants to support these areas of focus; and WHEREAS, Rotary International is one of the world's largest nongovernmental service organizations with 1.2 million members in more than 200 countries; and WHEREAS, there are currently 42 Rotary Clubs serving the counties of Marin, San Francisco, and San Mateo consisting of nearly 2000 members who raise funds and volunteer their time for dong good in their local communities and around the world; and WHEREAS, The Rotary Foundation will celebrate its Centennial in January 2017; and NOW, THEREFORE, BE IT RESOLVED THAT 2017 BE DECLARED AS THE YEAR OF COMMEMORATION FOR THE ROTARY FOUNDATION'S 100 YEARS OF DOING GOOD IN THE WORLD. CC-2. 77 East View Avenue — Consider adoption of resolution to grant appeal of Design Review Board approval of a site plan and architectural review for the construction of a new single-family dwelling (Community Development Department) Mayor Fraser said he would like to open up the dialogue in light of recent requested revisions to the resolution from the applicant and the appellants. Town Council Minutes #xx-2017 DRAFT March 1 S, 2017 Page 3 Town Attorney Stock said if the Council does not agree with the findings made in the resolution,the resolution can be amended or changed. Mayor Fraser opened the floor to the public. Michael Heckmann, architect for the applicant, said he wanted to ensure the contents of the resolution reflected the Council's discussion and determination at the hearing.He said the resolution indicates a privacy issue based on the usage of a primary living space.He said this was not accurate, as the privacy issue was based only on usage of a deck.He also requested it be reflected that privacy was the main issue with the proposed design,rather than the request for variances or the mass of the home, which was not specifically discussed. Riley Hurd, attorney for the appellants, said he agreed with Mr. Heckmann's clarifications about privacy, and also requested that the view issues discussed be included in the resolution. Councilmember Doyle agreed with the minor clarifying revisions to the resolution. Councilmember Fredericks said that while the"mass"of the home may not have been specifically discussed,the statistics included in the staff report did play a role in her decision. She said it did not need to be included. Councilmember Tollini agreed with the revisions. She said that the mass of the home was not as much of a factor in her decision as view and privacy. Mayor Fraser directed the Staff to return to Council with a revised resolution,and continued the item to a future meeting. ACTION ITEMS AI-1. Tiburon Peninsula Traffic Relief Joint Powers Authority — Consider indicating continued support and future funding for the Yellow Bus Challenge Program(Office of the Town Manager) Town Manager Chanis gave the staff report. He said Tiburon, Belvedere and Reed have been working on the Yellow Bus Challenge for several years,and finally formed a Joint Powers Authority in 2016. The JPA contracted with Marin Transit to run day-to-day operations,developed a website platform for purchasing passes and an app for real time data on buses. He said there was a significant improvement in service over the prior year, and an additional 50-60 passes were sold. He said Staff anticipates the program will still need subsidies from Tiburon and Belvedere,and because bus passes must go on sale sooner than the annual budget is finalized, Staff is asking Council to indicate its continued support for the program and include the subsidy as a line item in the next fiscal year budget. Town Council Minutes#xx-2017 DRAFT March 15, 2017 Page 4 Councilmember Fredericks said she supported the program, but asked what their options were for funding apart from the General Fund.Chanis said the JPA shares her concerns,and there are frequent discussions and ideas about long term funding such as a parcel tax or a local sales tax. Mayor Fraser said the JPA and Marin Transit are considering future funding options, but the community as a whole will need to find a funding mechanism for the program,whether it is a parcel or sales tax, or a continuing line item in municipal budgets. Mayor Fraser opened the floor for public comment. There was none. MOTION: To include, for Town Council consideration, an appropriation of$240,000 in the Fiscal Year 2017-18 Town Operating Budget as the Town's contribution to the Tiburon Peninsula Traffic Relief Joint Powers Authority Moved: Fredericks, seconded by Tollini VOTE: AYES: Doyle, Fraser, Fredericks, Tollini ABSENT: O'Donnell PUBLIC HEARINGS PH-l. Consolidate Municipal Elections with Statewide Elections—Consider amendments to the Tiburon Municipal Code to change municipal election date from November of odd- numbered years to November of even-numbered years—Introduction and first reading of ordinance Town Clerk Stefani gave the staff report. She reminded the Council of the previous meeting's report on Senate Bill 415, and the Town's requirement to consolidate municipal elections with statewide elections in even-numbered years due to low voter turnout. She said the Council had reviewed a number of options for compliance to get on track with even-numbered year elections, all changing terms of office. After deliberation, the Council decided upon an option that would alter terms of office of the 2017 and 2019 candidates for office to 3-year terms,instead of the regular 4-year term. She said the ordinance brought forth by staff this evening would change the date of municipal elections to even-numbered years, beginning with the November 2020 election. She outlined the effect of the ordinance of those elected in the 2017 and 2019 elections: the three councilmembers elected in 2017 will serve for three years instead of four, and the two councilmembers elected in 2019 will also serve for three years instead of four. Beginning with the November 2020 election, those elected with resume regular four-year terms. She concluded her staff report. Mayor Fraser opened the floor for public comment. There was none. MOTION: To introduce the ordinance and read by title only,waiving further reading, schedule for adoption at the next regular meeting and motion to hold a roll call vote on the introduction of the ordinance, as written. Moved: Tollini, seconded by Fredericks Town Council Minutes #xx-2017 DRAFT March 15, 2017 Page 5 Vote: AYES: Doyle, Fraser, Fredericks, Tollini ABSENT: O'Donnell Mayor Fraser read "An Ordinance of the Town Council of the Town of Tiburon, California, Amending Title 1, Chapter 2, Section 2-3.3 of the Town of Tiburon Municipal Code to Change the Date of General Municipal Elections from November of Odd-Numbered Years to November of Even-Numbered Years". ROLL CALL VOTE: AYES: Doyle, Fraser, Fredericks, Tollini ABSENT: O'Donnell PH-2. 8 Rolling Hills Road—Consider appeal of Planning Commission approval of a request for an Amending Parcel Map to remove certain development limitations from a vacant lot (Community Development Department) Owners/Applicant: Michele Hughes Appellant: Rita Burgess, David Readerman et.al. Address: 8 Rolling Hills Road Accessor Parcel No.: 058-111-24 Staff Report Director of Community Development Anderson gave the staff report. He said the Planning Commission approved an application to amend a parcel map by removing the building envelope and a height restriction.The owners of eleven nearby properties filed a timely appeal,on the grounds that the absence of the building envelope and height restriction might allow the lot to be developed with a residence that could block views,damage neighborhood character,harm privacy and be incompatible with the surrounding pattern of development. Director Anderson said the applicant seeks removal of restrictions that were imposed by a previous Planning Director in 1971. He said the removal of these restrictions would leave the lot subject to regular RO-2 zoning requirements, including site plan and architectural review requirements that apply to all lots in Tiburon. Anderson said the Planning Commission heard extensive public testimony in opposition to removing the restrictions and carefully considered the unique history and unusual restrictions. He said the Commission found the building envelope and height restrictions to be obsolete, considering the Town's many guiding processes in place today that did not exist in 1971. The Commission expressed confidence in these zoning processes, and said the Town now "has a better toolkit" to address neighborhood concerns. He said the Staff agrees with the conclusion of the Commission. Councilmember Fredericks inquired about the lack of clarity in regard to the height restriction. Director Anderson said the height restriction was quite clear but that any confusion was more likely attributable to the building envelope. The building envelope restrictions are unclear as to what(if anything) may be permitted outside the envelope. He added that the current envelope also extends Town Council Minutes #xx-2017 DRAFT March I5, 2017 Page 6 into the minimum front setback that would be imposed under today's zoning standards. Fredericks asked if Variances or Floor Area Exceptions would be granted in the existing envelope. Anderson said that building envelopes now only exist in planned developments,but this lot is not in a planned development zone.Further,there are no other building envelopes on lots in the RO-2 zone in Tiburon, and there are no provisions in the zoning ordinance for dealing with this situation. Fredericks asked if the envelope could be amended.Anderson said it might be possible to amend the envelope on the parcel map as it is an existing feature on the map. Councilmember Tollini commented that many of the comments in the appeal suggested that the neighbors purchased their homes based on the existing restrictions. Town Attorney Stock said the Town does maintain the authority to change any conditions to a previous approval of a project. Fredericks asked if there was any exposure to liability due to the lack of specificity in the document, particularly related to accessory buildings in the envelope. Town Attorney Stock said the Town would not be exposed to liability. Mayor Fraser asked if the Council could direct the Planning Commission to add specificity to allowable construction of primary or accessory buildings within the existing building envelope. Director Anderson said that if the Council were to leave the building envelope in place,staff would need direction from Council as to what restrictions are imposed by the building envelope, as the parcel map is entirely silent on the matter. Appellant Presentation David Readerman and Rita Burgess, 55 Rolling Hills Road, said they represent the appellants. Mr. Readerman said he is grateful that the Council allows for commentary by those who live in the affected area,and did not agree with the staff report. He yielded the floor to his neighbors,the other appellants.He said it was important to note that the property at 8 Rolling Hills Road was created out of a lot split. James To, 88 Rolling Hills Road, said he had recently gone through the Design Review process to build a home next door within the building envelope.Mr. To implored the Council to read the letter from previous Planning Director Wayne Moody,in which he outlines the situation and reasoning for the restrictions.He also noted that the current lot is non-conforming,and likely would not have been a legal lot-split today. Mr.To did not believe it to be logical for the Planning Commission to revisit and remove restrictions made by past Commissioners.He said it was unfair for the staff to assert that"undue pressure"in the neighborhood caused the restrictions. He also did not agree with the conclusion that the building envelope was an antiquated tool, citing dozens of others in Town, and said the decision to remove one would be unprecedented. Removing the building envelope would create a significantly larger allowable building area. He said a fair path to proceed with for this property would be the same restrictions he was subject to when building within his own building envelope, albeit in a precise plan,in which any ambiguities in the plan are subject to current code.He argued that the purpose of Town Council Minutes#xx-2017 DRAFT March 1 S, 2017 Page 7 the sale of the property,and the application to remove the envelope,is not for leeway in development and design, but for more space. Linda Berg, 1 Rolling Hills Road, said the original construction [of 6 Rolling Hills Road] was not built according to plan,and the home was taller than was originally promised. This was questioned by the neighbors,and the building envelope was put into place [on 8 Rolling Hills Road]to avoid the same instance happening again. She said that while the neighbors were upset at the time,she did not recall anyone being"threatening". Alan Rappaport, 5 &25 Rolling Hills Road,believed there was an abuse of discretion exercised by the Planning Commission. He said the agreement should be upheld.He said the agreement provided a site for a home to be built that would have preserved the beauty of the neighborhood. He said any Variance issues should be handled by the Design Review Board, but there should not be an allowance by the Planning Commission to remove the envelope to make the building area larger. Scott Peters, 45 Rolling Hills Road, said he respects the right to build, as long as the development does not affect neighbors.He said he believed the staff's characterization of the neighbors on Rolling Hills Road to be unfair,and thought that all property owners'rights on the street should be protected. He said he hoped the Council will vote with conscience, and to vote as if they also lived in the neighborhood. David Readerman spoke to a lack of trust in the Town, and cited an instance in which he and his neighbors were left to deal with a water mitigation issue due to a nearby development independently because Rolling Hills Road is a private road. James To said residents expect the government will enforce consistent application of the code, and removal of any uncertainties.He said removal of the envelope creates uncertainty and more potential for development. Councilmember Fredericks asked if the building envelope was a consequence of a dispute resolution. Mr. To replied that it was, but Director Anderson said Staff had not found any evidence that it was nor had Staff seen any correspondence from neighbors regarding a building envelope. Applicant Presentation Joseph Lepera, applicant, said his family's intended development of the property at 8 Rolling Hills Road would not be a "fix-and-flip"; it would be his family home. He said he had attended the Planning Commission meeting and had heard the neighborhood concerns, and then invited all the appellants to a neighborhood meeting to discuss concerns and show concept drawings to alleviate those concerns, but no one came. He said the Planning Commission did not make their decision without careful consideration and he reviewed several highlights from the Planning Commission meeting,including Director Anderson's observation that this envelope might be illegal today,and that this property is the only lot in the RO- 2 zone with this type of restriction. Mr. Lepera restated the Planning Commission's consensus that Town Council Minutes#xx-2017 DRAFT March 15, 2017 Page 8 the Design Review Board should be the body that decides what home gets built, not the Planning Commission. He said the restrictions do not comply with the Tiburon Municipal Code,and argued that the appeal should be denied because the proposal and the Planning Commission's decision are consistent with the Municipal Code and are supported by evidence of the record. Mr. Lepera reviewed several points taken from the Hillside Design Guidelines.He said they wished to remove the envelope so as to allow for terracing down the hillside, complying with the hillside design guidelines, and to reduce visual bulk and protect neighbors' views. Upon hearing the neighbors' concerns,he wished to present a design that would minimally impact the neighbors and will be in compliance with the height restriction previously imposed.He showed a basic schematic of the proposed home, and said it would not affect the appellants. He concluded his presentation by reiterating that the Planning Commission's decision was correct. Mayor Fraser asked for clarification as to where the building envelope exists currently based on one of the aerial photos Mr. Lepera presented. Mr. Lepera clarified the location. Michele Hughes, original owner of 8 Rolling Hills Road, said she purchased the property without knowing about the building envelope. She said she had felt isolated in the neighborhood as a result of these proceedings, and was simply asking for fairness. She did not think it was fair to be held to antiquated guidelines and be prevented from developing, and asked the Council to reaffirm the Planning Commission's decision. Councilmember Fredericks asked if there were any other issues with building within the existing envelope, other than the inability to build downhill. Mr. Lepera said that was the only issue. Councilmember Doyle asked if Mr. Lepera was prepared to commit to this design. Mr. Lepera said that while not"ready to go",this design is the one that will be proposed.He said he was prepared to commit to the design that would not negatively impact the neighbors. Appellant Rebuttal Mayor Fraser opened the floor for public comment. Rita Burgess commented that the architect representing one of the appellants confirmed that the existing building envelope was adequate to build a home of a similar square footage. She said there were also spacing concerns as the proposed home at 8 Rolling Hills and the existing home at 6 Rolling Hills would not have the required 30 feet of side setback between them,because 6 Rolling Hills does not conform to the setback requirements. Mr. To echoed Ms. Burgess's comment, and said that Staff also agreed in the Staff report that the existing envelope is adequate for construction of a home. Town Council Minutes#xx-2017 DRAFT March 1 S, 2017 Page 9 Councilmember Doyle commented that Mr. To's home next-door appears to be stepped down the hill,just as Mr. Lepera hoped to do with the removal of the envelope. Mr. To said the previous owner had their building envelope moved and expanded. Applicant Rebuttal Mr.Lepera said the neighbors will not be impacted by the proposed design to step down the hillside. He said the home will be stepped down the hill with the specific purpose of protecting neighbors' views. Council Discussion and Direction Councilmember Doyle asked neighbor George Lee if his view would be impacted by the proposed home. Mr. Lee said it would be hard to comment without more detail, but it was helpful to see the proposed plans in the applicant's presentation. Councilmember Fredericks asked if any proposed project within the envelope would have to be approved by the Design Review Board. Director Anderson confirmed that to be true. Mayor Fraser asked if the Design Review Board has the authority to approve a Variance on a building envelope. Director Anderson said it may not as this property is not within a planned development,and there is no such defined process for interpreting a building envelope on a property that is not a part of a planned development. Councilmember Fredericks said it was unclear as to what could be done within the existing envelope because there is no clear process as to how to work with a building envelope in this zone. Director Anderson confirmed, and said there is no precedent for having an envelope in the RO-2 zone, as opposed to the traditional defined setbacks. Councilmember Tollini said she sees the value of the legal precedent set for the neighbors,but also the unique set of circumstances, perhaps even the only circumstance in Tiburon. She said the Planning Commission made a reasoned conclusion, and if the applicant is willing to concede to the height restrictions, she hoped that would satisfy the neighbors. Doyle believed it would be difficult to build a home of a similar size with a height restriction. He thought the neighbors would be more satisfied with the home stepped down the hill. He said he would trust in the Design Review Board to help protect the views of any impacted neighbors. Fredericks commented on the need to balance the neighbor's reliance on precedence to alleviate negative impacts with sending the proposed design through the Design Review Board with some restrictions that respect the protections originally imposed by the building envelope. She suggested keeping the envelope in place, and sending the project to the Design Review Board to satisfy the need to develop the property in a satisfactory way to both the owners and the neighbors. Mayor Fraser said this was a challenging application. He did not think the Council had enough information to make a decision,as they were not reviewing a more refined home design.He thought Town Council Minutes #xx-2017 DRAFT March 15, 2017 Page 10 it would be easier to make a decision if the Council could be more assured that the proposed home would not impact the neighbors. He suggested continuing the appeal until the applicant presents more detailed information and drawings of a proposed home that he is willing to commit to, so the Council can give clear direction to Staff and the Design Review Board. The other members of the Council agreed to this approach. MOTION: To continue the item until further information from the applicant is provided, including renderings of a design on the hillside and story poles representing proposed design. Moved: Tollini, seconded by Fredericks VOTE: AYES: Doyle, Fraser, Fredericks, Tollini ABSENT: O'Donnell TOWN COUNCIL REPORTS There were none. TOWN MANAGER REPORT Town Manager Chanis reminded the Council that he would be out of the office the following week. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 10:10 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes #xx-2017 DRAFT March I5, 2017 Page 11 Cc -� TOWN COUNCIL SPECIAL AND REGULAR MEETING DRAFT MINUTES SPECIAL MEETING-7:15 P.M. n April 5, 2017, the Council held a special meeting as follows: LL TO OR D ROLL CALL Councilmember Fredericks, Councilmember Tollini, Vice Mayor O'Donnell, Mayor Fraser; Councilmember Doyle was absent. INTERVIEW FOR VACANCIES ON TOWN BOARDS & COMMISSIONS (Marin Commission on Aging-One Vacancy for Tiburon appointee) • Kathleen"Sue" Kwentus, 6 Ned's Way ADJOURNMENT-to re-alar meeting REGULAR MEETING-7:30 P.M. CALL TO ORDER Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, April 5, 2017, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Doyle (at 7:42 p.m.), Fraser, Fredericks, O'Donnell, Tollini PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Director of Community Development Anderson, Planning Manager Watrous, Town Clerk Stefani ORAL COMMUNICATIONS None. CONSENT CALENDAR CC-1. Town Council Minutes - Adopt summary of March 3, 2017 special meeting (Town Clerk Stefani) Councilmember Fredericks requested the following change be made to page 1, paragraph 6: "...particularly as other regional agencies will be competing for available funds."She also requested Town Council Minutes#xx-2017 DRAFT April 5, 2017 Page I page 4,paragraph 5 to read as"...adding language to the guidelines to better define shared views as applicable to underdeveloped lots and borrowed views as applicable to vacant lots." Mayor Fraser requested the following change be made to page 2,paragraph 1:"Mayor Fraser asked if the Town should include the subsidy in the next budget as a line item while we continue looking for funding sources" and "...could be early renegotiation to the current First Student bus contract." CC-2. 77 East View Avenue — Consider adoption of resolution to grant appeal of Design Review Board approval of a site plan and architectural review for the construction of a new single-family dwelling (Community Development Department) CC-3. Library Fee Waiver — Consider request from Belvedere-Tiburon Library Agency to waive processing fees for time extensions for Library Expansion Project (Community Development Department) CC-4. Investment Summary—Adopt report for month ending February 28,2017(Director of Administrative Services Bigall) CC-5. Ferry Dock Renovation — Recommendation to award the Tiburon Ferry Dock Accessibility Improvement Project to Massa Construction(Department of Public Works) A member of the public,Michael Heckmann,requested that Item No. CC-2(77 East View Avenue) be removed from the Consent Calendar for discussion. Motion: To adopt Consent Calendar Items 1 & 3-5, as amended. Moved: O'Donnell, seconded by Tollini Vote: AYES: Unanimous CC-2. 77 East View Avenue — Consider adoption of resolution to grant appeal of Design Review Board approval of a site plan and architectural review for the construction of a new single-family dwelling (Community Development Department) Michael Heckmann,architect for the applicant,did not feel the portion of the resolution referencing the proposed Floor Area Exception reflected the fair findings of the Council in their decision to uphold the appeal filed against a proposed home at 77 East View Avenue. Riley Hurd, attorney for the appellants, said the resolution does support the findings of the Council and asked that the Council adopt the resolution as drafted. Mayor Fraser closed the floor for public comment. Councilmember Tollini asked for clarification that when a new home is proposed, if a Floor Area Exception is included,the decision will fall to the Design Review Board.Planning Manager Watrous said the next step will be the submittal of a new application, which will likely include a request for Town Council Minutes#xx-2017 DRAFT April 5, 2017 Page 2 Variances and a Floor Area Exception. He said the FAE should be included in the resolution to reflect the denial of the entire application:the Site Plan and Architectural Review,the Variances and the Floor Area Exception, all of which were previously approved by the Design Review Board. Vice Mayor O'Donnell said that the Floor Area Exception did not play into the Council's decision for denial of the application, as long as the "bulk" of the home remained on the lower levels. Councilmember Tollini agreed,but commented that the inclusion of the Floor Area Exception in the resolution was procedural,and for the sake of consistency. She further commented that when a new proposal is submitted, if an FAE is included, it will be considered by the Design Review Board. Councilmember Fredericks believed the Council should adopt the resolution, as drafted, because there had been Council discussion and concern over the size of the home. She said the new application, and perhaps Floor Area Exception, would then be considered by the Design Review Board, in the context of the new design. Mayor Fraser and Vice Mayor O'Donnell agreed. Motion: To adopt Consent Calendar Item 2, as written. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Fraser, Fredericks, O'Donnell, Tollini ABSENT: Doyle ACTION ITEMS AI-1. Annual General Plan Status Report— Consider acceptance of Annual General Plan Implementation Status Report(Community Development Department) Director of Community Development Anderson gave the staff report.He said Town staff attempts to update the Council each year on the programs that were set forth in the General Plan. He also commented that the General Plan, adopted in 2005, has "withstood the test of time", but will be in need of a comprehensive update in the next three to five years. Councilmember Fredericks asked if Tiburon has housing by-right zones.Director Anderson said the Town's housing by-right zones are the Neighborhood Commercial Affordable Housing Overlay Zones. Mayor Fraser opened the floor for public comment. There was none. Councilmember Tollini thought the report was well-done and thorough.She said it was helpful to see progress presented in this manner. Vice Mayor O'Donnell wondered why the downtown flooding issue was not included in the report. Director Anderson said that the flooding issues downtown had intensified since the General Plan was developed, and the Town is attempting to address the issue through the Capital Improvement Town Council Minutes #xx-2017 DRAFT April 5, 2017 Page 3 Program. He added that it could certainly be included in the next General Plan revisions. Town Manager Chanis added that a study had been done to fix the flooding problems, and funding will be included in a future budget to address the issues at the specific intersection in question. Mayor Fraser referred to the project"Review and Revise Parking Regulations for Downtown". He said he was disappointed more progress had not been made,and asked to raise the priority to"High". Vice Mayor O'Donnell volunteered to assist Mayor Fraser in his work on parking projects. Mayor Fraser requested that the downtown farmer's market should be added to the report. He said this project had brought about great positive change to Tiburon's downtown. MOTION: To accept the Annual General Plan Implementation Status Report, as amended. Moved: Fredericks, seconded by Tollini Vote: AYES: Unanimous AI-2. Town Undergrounding Policy—Consider rescission of current policy&discuss general benefit Town Manager Chanis gave the staff report. He said the Council has expressed interest in making revisions to the Town's undergrounding policy. He said the sub-committee formed to revise the policy has met, and has requested that the Council rescind the current policy to allow the sub- committee time to revise the policy and come back to Council with a recommendation.He added that the two currently proposed undergrounding districts will not be affected by the rescission. He said the sub-committee is considering revisions to several parts of the policy including: contribution by the Town, if any, the necessary level of neighborhood support of the district, and how to fund biddable plans for the proposed district. Chanis said the Council may provide direction to the sub-committee tonight on any of these points. Mayor Fraser asked how the current policy defines the necessary level of neighborhood support. Town Manager Chanis said the threshold is driven in part by state law(at least 50%of all land area must be in favor), and in part by the Town's policy(60% of all parcels must be in favor). Vice Mayor O'Donnell also clarified that tonight's discussion was also a request for authorization to hire an attorney to assist in drafting the policy. Chanis confirmed. Mayor Fraser opened the floor to public. Jack Ryan, 757 Hawthorne Drive, introduced himself as one of the proponents of the Hawthorne Undergrounding District. He said one of the key obstacles to successful undergrounding is the upfront cost, and showed a comparative schedule of similar municipalities in California and examples from their undergrounding policies. He believed that the Town should contribute funds to the startup of potential districts to support undergrounding. Mr. Ryan also argued that proponents should contribute more as well, so they feel invested in the project. Town Council Minutes#xx-2017 DRAFT April S, 2017 Page 4 O'Donnell said he was in agreement with Mr. Ryan on two other points: that the Town should implement a new petition process, and to ensure that the undergrounding process is "neighbor- friendly". He said the latter was an important issue to consider, because these issues can and do create tension in neighborhoods. Councilmember Fredericks thought the future policy should include a greater degree of engineering so the initial estimate is more accurate, both a legal and policy definition of general benefit, an increase in the required number of proponents(who sign the petition),and an increase in the required contribution. She thought these points would add to the goal of creating a neighborhood consensus with a greater degree of certainty for proponents, and less risk for the Town. O'Donnell asked if the Town is able to create a policy that precludes the Town from paying for general benefit.Town Attorney Stock said the Town cannot create a policy that states that there is no general benefit,but can create policy that states that the Town will not pay for the general benefit,or define how much it contributes. Fredericks said the new policy should include more definition as to how general benefit is handled. O'Donnell asked if the Town's financial contribution, if any,could be challenged legally,based on the engineer's estimate of general benefit or if the Town has paid for it in other districts. Stock said the Town's contribution could not be challenged. He added that the Town is not obligated to do any undergrounding assessment district or pay for it;it is all done at the discretion of the Town Council, and is not bound by precedent of previous districts. Mayor Fraser said the existing policy states that the Town does not contribute funds to any costs of an undergrounding assessment district,but for the first time,a general benefit has been determined. The question the Council must answer now is who will pay for it.Chanis confirmed.He clarified that the policy states that the Town will not contribute unless funds are available. O'Donnell said the Town did pay for a portion of a previous undergrounding district that had been assessed to the school district. Chanis confirmed,but said that assessment was not general benefit. O'Donnell believed that proponents of the district should invest more upfront; he said the current amount of fundraising required does not cover engineering or design costs.He thought it would be a good idea to include in the future policy. MOTION: To rescind the current Undergrounding Policy Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Unanimous AI-3. Upcoming Town Council Vacancies—Receive report on options and requirements to fill unscheduled vacancies on the Town Council and consider clarifications to the Town Appointments Policy Town Council Minutes #xx-2017 DRAFT April 5, 2017 Page 5 Town Manager Chanis gave the staff report. He said that there were two pending vacancies on the Council, as a result of the resignations of Councilmembers Doyle and Tollini. He said that because both resignations will occur in the first half of their terms of office, the Town will hold a special election in November to elect two councilmembers to serve for the remainder of the two terms. Until November,the Council may opt to leave both seats vacant or make two interim appointments. He said the Town's Appointments Policy has been used in the past to guide the process for making appointments to the Town Council,but the policy limits the timeline of advertisement of the vacancy to no sooner than twenty days prior to the vacancy.He recommended the Council decide if it desires to make interim appointments to the Council,and if so,determine if advertising sooner than twenty days prior to the effective dates of the vacancies would be appropriate. Mayor Fraser opened the floor for public comment. There was none. Vice Mayor O'Donnell suggested the Council proceed with making interim appointments and begin advertising the vacancies now. The rest of the Council agreed. MOTION: To proceed with making two interim appointments to the Town Council, to serve until the November special election,and to direct staff to begin advertising and to set up interviews for interim appointment. Moved: Fredericks, seconded by Doyle VOTE: AYES: Unanimous AI4. Consolidate Municipal Elections with Statewide Elections — Consider adoption or amendments to ordinance amending Tiburon Municipal Code to change general municipal elections from November of odd-numbered years to November of even- numbered years Town Manager Chanis gave the staff report.He reminded the Council of the required changes to the Town's election schedule. He said the Council had previously voted to alter terms of office of 2017 and 2019 candidates for office to three-year terms to get on track with even-numbered year elections. Chanis said the Council has the opportunity tonight to either adopt the ordinance effecting that change, or reconsider the chosen plan to comply with SB 415.Due to the two resignations from the Town Council, the Town will be required to hold a special election to fill those two seats in November,to coincide with the general election for the remaining three seats on the Council.He said if the Council desires to avoid a five-seat election,it should consider instead extending incumbents' terms of office by one year.He said this option would maintain staggered election years,as the three Councilmembers whose terms would have expired in November 2017 (that of Councilmember Fredericks, Vice Mayor O'Donnell and Mayor Fraser),will remain in office until November 2018. Mayor Fraser opened the floor for public comment. There was none. Town Council Minutes#xx-2017 DRAFT April S, 2017 Page 6 Councilmember Fredericks expressed her desire to resume four-year, staggered term elections as soon as possible. She said that prior to the resignations,there was a clear solution to shorten terms of office of future candidates to comply with the law. But based on the circumstances, she believed it was important to ensure continuity of leadership and to avoid a five-seat election. Vice Mayor O'Donnell commented that the Council had just taken action to pursue making interim appointments to the Town Council this year. He believed that many excellent and experienced candidates will come forward.He agreed that a five-seat election is not ideal,but did not believe that the Town Council would suffer. He further commented that he believes in the integrity of the electoral process. Mayor Fraser believed that the unusual situation would warrant the extension of the incumbents' terms by one year. He said the Tiburon community has operated well, in great part due to the mentoring relationships among the Town leadership,in which Councilmembers help each other learn and understand the Town's legacy and values. Councilmembers Tollini and Doyle expressed their intentions to abstain from the vote. Town Attorney Stock said that because the change was to be enacted by ordinance, a majority of the Council (three votes) would need to vote in favor for the amended ordinance to pass. O'Donnell expressed reservations about another year of service. He said he works to ensure he can dedicate the time necessary to the Town Council, and the various other boards and committees on which he serves, but personal circumstances might prevent him from doing the same next year. He argued that many qualified applicants will seek interim appointment to the Council, and the appointees will ideally run for those seats in November. He said he does not share trepidation of a five-seat election, and expressed confidence that those elected will still ensure continuity of leadership. He said he would not vote to extend the terms. Councilmember Tollini agreed that many qualified candidates will step forward, but there are still uncertainties. She believed the best route forward would be to adopt the amended ordinance, extending incumbents' terms by one year. Councilmember Doyle also agreed that qualified candidates will step forward,but still said he would not vote to extend his fellow Councilmembers' terms. Mayor Fraser called for a vote. MOTION: To effectuate the amended ordinance and comply with Senate Bill 415 by amending the Tiburon Municipal Code to change the date of general municipal elections to even- numbered years by extending all incumbents' terms of office by twelve months. Moved: Fredericks, seconded by Fraser VOTE: AYES: Fraser, Fredericks, Tollini NAYS: Doyle, O'Donnell Town Council Minutes #xx-2017 DRAFT April 5, 2017 Page 7 Mayor Fraser and Town Manager Chanis further explained that the ordinance will extend all incumbents' terms of office by one year. The three Councilmembers, whose terms would have expired in 2017,will instead expire in 2018,and their successors will then resume 4-year terms.The two Councilmembers elected in the special election in 2017,would have,prior to the adoption of the ordinance,served until 2019,will serve until 2020,at which time their successors will also resume 4- year terms. Mayor Fraser opened the floor for public comment on the amended ordinance. George Landau wondered if the Town Council will only consider making interim appointments to the Town Council from current Board or Commission members.Mayor Fraser said the Council will consider anyone who wishes to be considered for the interim appointments, with the hope that that person may have aspirations to run for the seat in the November special election. MOTION: To introduce the ordinance and read by title only, waiving further reading, schedule for adoption at the next regular meeting and motion to hold a roll call vote on the introduction of the ordinance, as written. Moved: Fredericks, Fraser Vote: AYES: Fraser, Fredericks, Tollini NAYS: Doyle, O'Donnell Mayor Fraser read "An Ordinance of the Town Council of the Town of Tiburon, California, Amending Title 1, Chapter 2, Section 2-3.3 of the Town of Tiburon Municipal Code to Change the Date of General Municipal Elections from November of Odd-Numbered Years to November of Even-Numbered Years". ROLL CALL VOTE: AYES: Fraser, Fredericks, Tollini NAYS: Doyle, O'Donnell TOWN COUNCIL REPORTS Councilmember Fredericks gave a report from the Golden Gate Bridge District on the Tiburon ferry. She said the ferry has good ridership, and she said there will be extensive public outreach to study possible schedule changes. She hoped the Town would extend its thanks to the Bridge District for their service. TOWN MANAGER REPORT None, WEEKLY DIGESTS Received. Town Council Minutes#xx-2017 DRAFT April 5, 2017 Page 8 ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 8:50 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes#xx-2017 DRAFT April 5, 2017 Page 9 TOWN OF TIBURON Town Council Meeting April 19, 2017 1505 Tiburon Boulevard f . Tiburon,CA 94920 Agenda Item: CC 1` STAFF REPORT To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Ann ncement of Vacancy on the Marin-Sonoma Mosquito & Vector C trol district Board Reviewed By: ��CC BACKGROUND Town Council Resolution No. 16-2007 (Appointments Procedure)requires that the Mayor announce special vacancies that have occurred on Town boards, commissions and committees at the earliest possible Town Council meeting following the vacancy, and direct staff to publish a special vacancy notice in The Ark and The Marin Independent Journal to inform the public of these vacancies and to seek applicants to fill the positions. Laura Fennema resigned from the Marin-Sonoma Mosquito & Vector Control District Board on March 22, 2017. Following publication of the special vacancy notice, staff will seek applicants who are interested in filing this position for the remainder of Ms. Fennema's term, until December 2018. The Council will be required to interview all new applicants for the position before an appointment is made. RECOMMENDATION Staff recommends that the Town Council: 1. Announce the special vacancy on the Marin-Sonoma Mosquito &Vector Control District Board by adoption of this report on the Consent Calendar; 2. Direct staff to publish and post the notice of special vacancy in accordance with Town policy. Exhibit 1: Letter of Resignation from Laura Fennema Prepared By: Lea Stefani, Town Clerk Lea Stefani From: Laura Fennema <I_fennema@yahoo.com> Sent: Wednesday, March 22, 2017 10:33 AM To: Lea Stefani Subject: Laura Fennema RESIGNING vector board Hi Ms.Stefani---With regret, I wanted to inform you that I will be resigning from the Sonoma/ Marin Vector Board as the Tiburon Representative. It has been my pleasure representing our town but I now have other obligations. Many thanks, Laura Fennema 415.797.2281 EXHIBITNO TOWN OF TIBURON Town Council Meeting Aril 19,2017 r' 1505 Tiburon Boulevard P r ,f Tiburon, CA 94920 Agenda Item: CC STAFF PO . To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Amend Title 1, Chapter 2, Section 2-3.3 (Date of General Municipal Elections) of the Tiburon Municipal Code to Change the Date of General Municipal Elections from November of Odd-Numbered Years to November of E n-Numbered Years Reviewed By: Q BACKGROUND The Town Council held first reading of this ordinance following public hearing at its meeting on April 5, 2017, and waived additional readings. The ordinance now comes to the Town Council for consideration of adoption. PROCEDURE This is a consent calendar item. The Council's motion to adopt this item on the consent calendar will constitute a motion to confirm the waiver of second reading from the previous meeting and adopt the ordinance. Each Councilmember's vote on the motion to approve this item on the consent calendar will constitute the equivalent of a roll call vote and will be recorded within the ordinance. Should any Councilmember choose to vote differently on this item other than the other items on the consent calendar, then the vote on this item should be taken separately from other items appearing on the consent calendar such that individual votes may be properly recorded. Should the Council wish to discuss the item, it must be removed from the Consent Calendar and voted upon separately. RECOMMENDATION Staff recommends that the Town Council approve the adoption of Ordinance No. 569 N.S., a draft of which is attached as Exhibit 1, as part of the Consent Calendar. Exhibits: 1. Draft Ordinance: "An Ordinance of the Town Council of the Town of Tiburon, California, Amending Title 1, Chapter 2, Section 2-3.3 of the Town of Tiburon Municipal Code to Change the Date of General Municipal Elections from November of Odd-Numbered Years to November of Even-Numbered Years" Prepared By: Lea Stefani, Town Clerk ORDINANCE NO. N.S. (DRAFT) AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TIBURON,CALIFORNIA, AMENDING TITLE 1, CHAPTER 2,SECTION 2-3.3 OF THE TOWN OF TIBURON MUNICIPAL CODE TO CHANGE THE DATE OF GENERAL MUNICIPAL ELECTIONS FROM NOVEMBER OF ODD-NUMBERED YEARS TO NOVEMBER OF EVEN-NUMBERED YEARS WHEREAS, the Town's General Municipal Election is now scheduled for the first Tuesday after the first Monday in November of odd-numbered years; and WHEREAS, the Town has experienced a significant decrease in voter turnout in elections held in November of odd-numbered years when compared with voter turnout for elections held in November of even-numbered years, as defined by California Senate Bill 415 (2015); and WHEREAS, the Town Council wishes to comply with Senate Bill 415 by moving the Town's General Municipal Elections to November of even-numbered years; and WHEREAS, pursuant to Elections Code section 10403.5, the Town is permitted to increase or decrease the terms of Town Councilmembers by no more than twelve months; NOW, THEREFORE, the Town Council of the Town of Tiburon, California, does hereby ordain as follows: Section 1. Section 2-3.3 of the Tiburon Municipal Code is hereby repealed in full and replaced with the following: 2-3.3 Date of general municipal elections (a) Date of General Municipal Elections. Beginning with the November 2018 election, pursuant to Elections Code Sections 1000(d), 1301, and 10403.5, General Municipal Elections shall be held on the first Tuesday after the first Monday in November of even-numbered years. (b) Applicability of California Elections Code. When a municipal election is held in the Town of Tiburon, and the election is consolidated with another election, the provisions contained in Part 3 (commencing with Section 10400), Division 10 of the California Elections Code shall govern the consolidation, and, if the County Clerk requested to conduct the General Municipal Election, Section 10403 of the California Elections Code shall apply to that election. (c) Effect on Town Elected Officers. Following the operative date of this Ordinance,terms of office shall be affected as follows: (1) Those Town Officers elected on November 5, 2013, whose four-year terms of office would have, prior to the adoption of this Ordinance, expired in November 2017, shall instead remain in office until the certification of the November 2018 election results. (2) Those Town Officers elected on November 3, 2015, whose four-year terms of office would have, prior to the adoption of this Ordinance, expired in November 2019, shall instead remain in office until the certification of the November 2020 election results. EXHIBIT NO. Page I of 2 Tiburon Town Council DRAFT Ordinance No.XXN.& Effective--1--12017 (3) Beginning in November 2018, Town Councilmembers will be elected for four-year terms. Three Councilmembers elected in 2018 will serve for four years and two Councilmembers elected in 2020 will serve for four years. This staggered election schedule will continue until modified by ordinance. Section 2. The Town Clerk is hereby directed to transmit a copy of this Ordinance to the Clerk of the Board of Supervisors of Marin County, together with the request that the Board approve this Ordinance and provide the Town with notice of such approval. This Ordinance shall become operative upon such approval. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of a court or competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Ordinance. The Town Council of the Town of Tiburon hereby declares that it would have passed this Ordinance, any section, subsection sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases may be declared invalid or unconstitutional. Section 4. Effective Date. This Ordinance shall take effect and be in force thirty (30) days after the date of passage, and before the expiration of fifteen (15) days after passage by the Town Council, a summary of the Ordinance shall be published with the names of the members voting for and against it at least once in a newspaper of general circulation published in the Town of Tiburon. Section 5. Notice to Voters in Change of Election Date. Within thirty days after the Ordinance codified in this section becomes operative, the Town Clerk will cause a notice to be mailed to all registered voters of the Town informing the voters of the change in the election date and its effect on Town Councilmember terms. This Ordinance was introduced at a regular meeting of the Town Council of the Town of Tiburon on April 5, 2017, and was adopted at the regular meeting of the Town Council of the Town of Tiburon on 2017,by the following vote: AYES: COUNCILMEMBERS: NAYS: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: JIM FRASER, MAYOR TOWN OF TIBURON ATTEST: LEA STEFANI, TOWN CLERK Page 2 of 2 Tiburon Town Council DRAFT Ordinance No.XX N.S. Effective--1--/2017 TOWN OF TIBURON Town Council Meetinn ,c: 1505 Tiburon Boulevard April 19, 2017 Tiburon,CA 94920 Agenda Item: CC - STAFF PO . To: Mayor and Members of the Town Council From: Office of the Town Manager Subject: Consider Authorization of Mayor's Proclamation in Congratulations of the Belvedere-Tiburon Library's 20`x' Anniversary Reviewed By: , BACKGROUND In 1997, the Belvedere Tiburon Library opening was "the culmination of years of hard work by talented and dedicated local citizens who wanted to bring world-class library services to their community". In 2017, 20 years later, the Town of Tiburon would like to congratulate the Belvedere-Tiburon library for two decades of providing world-class services to the citizens of Tiburon. This proclamation will be presented on Sunday, April 23, following a celebratory weekend in honor of the Belvedere-Tiburon Library. RECOMMENDATION Staff recommends that the Town Council: 1. Move to authorize the Mayor's proclamation Exhibits: 1) Resolution Prepared By: Lea Stefani, Town Clerk TOWN OF TIBURON MAYOR'S PROCLAMATION Congratulating the Belvedere-Tiburon Library on the Occasion of its 20th Anniversary WHEREAS, in 1997, the Belvedere-Tiburon Library and Tiburon Town Hall both opened their doors at their new locations side-by-side on Tiburon Boulevard; and WHEREAS, to quote the Library's website, "the opening was the culmination of years of hard work by talented and dedicated local citizens who wanted to bring world-class library services to their community"; and WHEREAS, since that time, the Library has become a cherished institution of the Tiburon Peninsula, providing the residents of Tiburon and Belvedere with a resource for education, opportunities for engagement and learning, and fulfilling the Library's stated mission to encourage and support a literate, enlightened and cultured community; and WHEREAS, as the Library proudly serves everyone, from infants and school children to adults and seniors, offering a broad range of resources and activities available to all residents of Tiburon and Belvedere and welcoming the citizenry of Marin County through its open doors; and WHEREAS, as the Library's next door neighbor, we at Town Hall have been witness to the events, activities and day-to-day hustle and bustle inherent in the operation of a library, enhancing the vitality to what has become the civic center of the Tiburon Peninsula; and WHEREAS, on the occasion of the 20"' anniversary of the Library's dedication, the Town of Tiburon offers it congratulations to the Belvedere-Tiburon Library for its ongoing commitment to providing the finest in library services to the community and serving as a cornerstone for the life and well being of the residents of Tiburon and Belvedere. NOW THEREFORE, I, Mayor Jim Fraser, on behalf of the Tiburon Town Council and all our citizens, do hereby commend, congratulate and sincerely thank the Belvedere-Tiburon Library for providing 20 years of exceptional service to Tiburon and Belvedere. JIM FRASER, MAYOR TOWN OF TIBURON TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard April 19,2017 CC- Tiburon,CA 94920 STAFF REPORT To: Mayor and Members of the Town Council From: Dmitriy Lashkevich, Department of Public Works Subject: AutfWrize Submittal of Applications for Recycling Grants Reviewed By: BACKGROUND CalRecycle Grants provide funding to purchase recycled products and to develop recycling programs. In order for the Town to apply for this funding the program requires a resolution to be passed by the governing body which authorizes staff to submit applications for grants. FINANCIAL IMPACT Grant funding will be approximately$5,000 annually. Opportunities for additional grants may become available. RECOMMENDATION Staff recommends that the Town Council: 1. Move to approve a resolution to authorize the submittal of applications for all CalRecycle Grants for which the Town is eligible. Exhibits: Resolution to authorize the submittal of applications for CalRecycle Grants. Prepared By: Dmitriy Lashkevich,Associate Engineer TOWN OF TIBURON PAGE 1 OF 1 Individual Applicant— All CalRecycle Grants 12C- r0l trti0V 1 YX•o?a l r*�- RESOLUTION OF THE TIBURON TOWN COUNCIL AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL CALRECYCLE GRANTS FOR WHICH TOWN OF TIBURON IS ELIGIBLE WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle)to administer various grant programs (grants) in furtherance of the State of California's (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants. NOW, THEREFORE, BE IT RESOLVED that the Town of Tiburon Town Council authorizes the submittal of application(s)to CalRecycle for all grants for which Town of TIburon is eligible. BE IT FURTHER RESOLVED that the Town Engineer or his/her designee is hereby authorized and empowered to execute in the name of the Town of Tiburon all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project; and BE IT FURTHER RESOLVED that these authorizations are effective for five (5) years from the date of adoption of this resolution. JIM FRASER, MAYOR TOWN OF TIBURON ATTEST: LEA STEFANI, TOWN CLERK TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard April 19, 2017 Tiburon,CA 94920 Agenda Item:Al - STAFF PO. To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Appointments to Fill Vacancies on Town Boards, Commissions and Com ittees: Marin Commission on Aging and Hilarita Board Reviewed By: ° BACKGROUND As reported at the January 18, 2017 regular meeting, there is currently one vacancy for a Tiburon resident on the Marin Commission on Aging and one vacancy for a Tiburon representative to the Hilarita Board. The Marin Commission on Aging seat has been vacant since October 2016 following the resignation of Fran Wilson. The Council interviewed one applicant(Kathleen"Sue" Kwentus) at its April 5 meeting and another applicant(Leonor Noguez) tonight. The Hilarita Board seat has been vacant since 2013, following the resignation of Carolyn Grey. Carolyn Grey has indicated she is now seeking reappointment, and was interviewed by the Council tonight. There are no other outstanding resumes on file for either of these positions. RECOMMENDATION Staff recommends that the Town Council: 1. Consider making an appointment(s)to the Marin Commission on Aging and the Hilarita Board tonight; or 2. Continue the item and direct staff to continue to accept applications and schedule interviews for the vacancies on the Marin Commission on Aging and the Hilarita Board at an upcoming Council meeting. Exhibits: 1) Marin Commission on Aging Applications: Kathleen"Sue"Kwentus and Leonor Noguez 2) Town Representative to Hilarita Board Application: Carolyn Grey Prepared By: Lea Stefani, Town Clerk Exhibit 1: Marin Commission on Aging Applications - Kathleen "Sue" Kwentus - Leonor Noguez ECEIVED JAN 31 2017 TOWN CLE:PK T01�dN OF TI9U�ON Instructions and Application to Serve on a Town Board, Commission or Committee The Town Council considers appointments to various Town boards, commissions and committees throughout the year due to term expirations and unforeseen vacancies. In an effort to broaden participation by local residents in Tiburon's governmental process and activities, the Council needs to know your interest in serving the Town in some capacity. Please indicate your specific areas of interest and special skills or experience which would be beneficial to the Town, by completing both pages of this form and returning it to Town Hall, 1505 Tiburon Blvd, Tiburon CA 94920, or fax it to (415)435-2438. Copies of the application will be forwarded to the Town Council and an informal interview will be scheduled when a vacancy occurs. Your application will remain on file at Town Hall for a period of one (1) year. Thank you for your willingness to serve the Tiburon community. Diane Crane Iacopi Town Clerk AREAS OF INTEREST Please Indicate Your Area(s)of Interest in Numerical Order (#I Being the Greatest Interest) # PLANNING # PARKS & OPEN SPACE # DESIGN REVIEW # RECREATION # HERITAGE & ARTS DISASTER PREPAREDNESS # LIBRARY MARIN COMMISSION ON AGING # BICYCLE/PEDESTRIAN AXISORY COMMITTEE EXHIBIT NO._______ 1 PERSONAL DATA Only computer-generated or typewritten copy will be accepted; Attach separate pages, including resumes and cover letters,if necessary. NAME: MAILING ADDRESS: < r TELEPHONE: Home:< > drk: <# xere> Fax No. PROPERTY OWNERS' ASSOC. (If applicable)U4�P_A � /f- _- Ho A— TIBURON RESIDENT: (Years)<1_1 rA ' DATE SUBMITTED• L>2,,o_c7 REASONS FOR SELECTING j�-- a YOUR AREAS OF INjTEREST <Entx�� l��l'� �� C✓ 1�--�-+�Z— tr APPLICABLE QUALIFICATIONS AND EXPERIENCE ----------------------------------------------Town Hall Use------------------------------------------------- Date Application Received: Interview Date: Appointed to: (Commission,Board or Committee) (Date) Date Term Expires: Length of Term: 2 K. Sue Kwentus, RN, M.S. 6 Ned's Way (415) 637-2670 Tiburon, CA 94920 ksuekwentus@gmail.com SUMMARY OF QUALIFICATIONS I am a healthcare executive with extensive background and proven track record in: • clinical instruction, teaching health care courses, continuing education for adults • clinical and operations management of health care across care continuum • research, program development, and business development • consultation services I have an eclectic background with experience in a variety of health-care environments including: Nursing and health care administration operations management and clinical oversight and practice. R&D experience in bio-pharmaceutical development, biotechnology/medical device production and medical sales. I was a pioneer in tele-health/telemedicine and distance education models that developed applications for classroom and clinical practice settings. I am a self-starter with ability to work in a variety of healthcare settings, and organizations including private, not-for-profit community and university environments. I use board-based leadership and coalition building skills and have served as a board member of various professional organizations, community-based organizations and business coalitions. I hold advanced credentials in nursing administration, and provide experience with various quality and regulatory programs and other initiatives to promote professional and operational excellence for patient services/care. I have extensive clinical hands on experience with patient clinical assessment and collaborative practice. I have been told that I demonstrate a keen aptitude for forward thinking and have launched cutting edge processes and technological advances within the health care environment including tele-health programs. PROFESSIONAL EXPERIENCE University of San Francisco, San Francisco, CA 5/2014 to Present Adjunct Faculty— California Pacific Medical Center, San Francisco, CA 12/2000 - 2/2014 Director/Regional Referral Programs Responsible for clinical and administrative oversight of Patient Referral, Transfer, External Transport, CME and CEU Education Programs in Northern CA and Nevada; Network Development, Clinic Outreach Development, Provider and Physician Relations,for a 1000+ Bed Hospital with 20+ Outreach Clinic Sites in Northern California and Nevada and Case Management Assessment and Coordination of Complex Transfer Patients. Accomplishments: • Development and Operations responsibility and Clinical oversight for Regional Referral/Transfer Center. Transfer Center Growth of 164% annualized for 2009 and continuing for the last 6 years of positive gain with 24/7 Call Center with RN Staffing to facilitate Triage/Transfer/Authorization/Care Coordination including Midas Utilization Admission Review and Case Management Coordination for Complex Discharge Patients. Worked with research protocols to ensure that patients on various research protocols were assessed for clinical and psychosocial needed for transfer collaborating with nursing staff at both facilities and with patient physician and research team. • Collaboration and Transfer Facilitation 24/7 for Tele-Stroke Network of 23 Sites with CPMC Stoke Center. Developed protocols with Northern California Hospitals to arrange complex transportation transfers depending upon type of stroke and nursing care during transport as reviewed with sending and receiving nurses, physicians, and paramedics. • Developed clinics in Northern California and Nevada to support initial and follow-up care of patient's requiring specialty care not available in their geographic locations. Additionally, worked as an RN as needed to give direct nursing care to these patients. • Established RN support for evaluation and care coordination for patients transferred from CPMC ED's to Inpatient Units providing Midas assessments and screenings using acute and observational care criteria. Including collaboration with laboratory, pharmacy, and radiology. • Developed and Produced at least 20 CME/CEU Outreach medical education programs per year over the' course of 10 years including, securing grant funding, program development,' speaker coordination, program development, submission for CME and CEU through CPMC and other approved providers by Board of CA or NV or other National Organizations with Provider Status. Topics were geared to specialty and family practice patient care issues and nursing related subjects about medical-surgical, pediatric, and high-risk OB. • Developed Provider Relations Network Development Program with Marketing/Sales Presentations/ Authorization Services to Third Party Payers for CPSS, IPA and CPMC Specialty Services Programs and Specialty Physicians. • Growth of Specialty Services: Complex GI/Hepatology and Transplant Services, Specialty Pediatrics, High Risk OB, Neurological Science Institute Services, Micro-Surgery, and other specialty services through development of Outreach Clinic Sites/Services and Promotional Programs including CME Conferences, Presentations with Referring Physicians, Advocacy Groups including the American Liver Foundation, Crohn's and Colitis Foundations, Alzheimer's Foundation, and general public throughout Northern CA/Nevada and Internationally. • Developed External Transportation Program to include Centralized Call Center for coordination/dispatch of medical transport, vendor contracting for both medical and commercial transport. • Physician Relations/Liaison Program/CPMC/Sutter West Bay. • Serve to multiple patient advocacy groups: American Liver Foundation, Crohn's and Colitis Foundation, Alzheimer's Foundation, Pharmacy Planning, Inc. (Board Member), Hepatitis C Taskforce in CA and Nevada, Chronic Care Disease Coalition. DRG Staffing, South San Francisco, CA dates RN Case Manager/Discharge Planner/UR Per Diem/ Weekends 7/201.2 to 12/2012 • Weekend Case Management RN @ Sequoia Hospital • Physical Assessment and Psycho-Social Assessment of Patient's on Medical Surgical Units and ED • Performed Midas Admission and Concurrent Reviews—Inpatient Units and ED • Utilization Review Reports to 3rd Party Payers for Extension/Authorization • Discharge Planning to provide for smooth transition to transitional care facilities with Nursing Reports and Collaborative discussions to ensure appropriate placement from both safety,care needs, and financial resources additional consent and discussions with patient and patient's significant others to determine their unique needs. • Arrange for transfer to other acute care facilities in patient geography area of home for those having procedures not offered in their hometown areas or for those traveling with sudden illness and need for hospitalization. • Discharge planning and assistance with provision of homecare services and homecare equipment needs with follow-up appointments. Choice of agency depending up patient choice, insurance, and availability of service. Lucille Packard Children's Hospital, Palo Alto, CA 2001-2003 Nursing Supervisor, Part-time Weekends Clinical and Administrative Responsibility for Overall Hospital Operations including: Patient Assessment of new admission patients for proper nursing care placement; Coordinating transfer requests with on-call physicians and determining best placement for appropriate nursing care; Appropriate staffing of units for acuity and census, Management of daily operations for Stanford Affiliated Children's Hospital including responding to emergency and crisis situations within the hospital both patient care, such as a code blue, or family dispute; and Assuming a leadership position in time of a diaster. Job placed emphasis on Patient and Family satisfaction and special needs. Close working relationships with Hospital Staff, Medical Staff, and Referring Hospitals, ED Departments, and EMS system. Kinex Medical, Inc., Denver, CO 1996 -2000 Vice President/Chief Operating Officer Scope of responsibilities focused on comprehensive operations including development of clinical trials for an international research and development company specializing in the development of biologicals including Kinetrex (TNF Beta Patented Biological) for the treatment of cancer and chronic disease. As COO, reviewed applicants for possible trial study with Medical Director, developed clinical sites, Assisted with Clinical Trial with the Mexican Government Health Department, facilitated collaboration with USA and other International Sites for Patient Trials and other biological products. Tele-medical Systems Integration, Atlanta, GA 1996 - 1997 President As President, I provided consultation & product sales utilizing medical informatics, e-health and web- based applications, and related technologies to health care institutions and organizations.Further duties included telemedicine systems design, implementation and training. Provided these services to Department of Defense and Region 8 of Health and Human Services. K. Sue Kwentus Consultants, Onancock, VA 1991 - 1995 President Consulting firm specialized in healthcare management, biotechnology development and medical informatics with an emphasis on open systems architecture, telemedicine and distance education. Clients included numerous public and private entities (e.g. Department of Health and Human Services, Office of Rural Health Policy, Lawrence Livermore National Laboratory, American Journal of Nursing, National Library of Medicine, BNR Laboratory/Nortel Networks, De Bergk Com/ Deutsch Telecom R&D, Motorola Wireless Division, American Nurses Foundation, Center for the New West/Qwest, Hughes-Satellite Division, and Macro International. Institute for Telemedicine, Denver, CO 1994 - 1996 Center for the New West Senior Fellow Emphasis: Research and development on telemedicine/tele-health business applications and impact on healthcare economics and quality outcomes. Shore Healthcare System, Nassawadox, VA 1989 - 1983 Administrator for Patient Care Services Responsible for all phases of 'patient care and patient-related services for rural health system. Supervised staff of 350 and oversight of a $25 million budget. Specific areas of operation included full service hospital, skilled nursing facility, development of a psychiatric inpatient unity, oversight of a satellite family practice clinic, and coordinated an industrial medical contracts for coverage with NASA Right facility (various industrial and allied health services) and environmental checks and nursing care to two chicken processing plants in Accomack County. Served on various community and regional boards and healthcare coalitions. Provided extensive training for Nursing Assistants to become certified by the Commonwealth of Virginia and continued as adjunct profession with Salisbury State, Old Dominion, and Medical College of Virginia School's of Nursing through the various satellite programs. Shore Memorial Hospital,Nassawadox, VA 1986 - 1989 Director of Nursing Responsible for comprehensive nursing care of hospital and skilled care facility, including the supervision of 200 staff. Facilitated BSN and Allied Health distance education program with Old Dominion University (ODU) and Shore Memorial Hospital, a unique program using microwave technology and WHRO Public Television Station, Norfolk, VA. Also responsible for coordination of rural patients for Oncology Clinical Trials with three VA Universities. McGuire Veterans Hospital, Richmond, VA 1985 - 1986 Staff Nurse Geriatric nurse in a pilot study taking place in a nursing home care unit with supervision of LPN's and Nursing Assistants and Orderlies. Conducted research and clinical studies in geriatric medicine, while completely graduate degree. Tidewater Memorial Hospital, Tappahannock, VA 1983 - 1985 Staff Development/Quality Assurance Director (1984 - 1985) Responsible for hospital-wide activities for compliance with Joint Commission on Hospital Certification and State of Virginia, Department of Health Licensure, for all professional, technical and administrative staff. Developed training programs for staff, physicians and general community-wide health programs. Nursing Supervisor (1983-1984) Part-time relief supervisor responsible for clinical and administrative hospital operations on weekend shifts. Developed an understanding of rural health systems and their integration with tertiary and university medical centers. Alexandria Hospital, Alexandria, VA 1980 - 1983 Assistant Director of Nursing Operational/functional responsibility for 300 staff, 25 critical care beds, orthopedic, neurological, dialysis, telemetry, psychiatric and emergency units and outpatient clinics .for specialty services. Administrative and clinical responsibility of hospital units on weekends.Developed cardiac rehabilitation for inpatient and outpatient programs. Produced critical care nurse internship rotations. Served on middle management advisory board and Tri-State Emergency Medical Council. Responsible for QA and budget management. Capitol Hill Hospital, Washington, DC 1978 - 1980 Supervisor of Ambulatory Cate Operational responsibility for ED, outpatient clinics and employee health. Provided rotational clinical and administrative weekend supervisory coverage for hospital. Developed diabetic and cardiac teaching programs for minority clinic patients and preventative employee health service. Long Beach Memorial Hospital, Long Beach, CA 1976-1978 Clinical Educator and Coordinator for Surgical Services Operational responsibility for surgical units of large tertiary hospital. Weekend hospital-wide administrative and clinical responsibility. Supervised staff of 200. Psychiatric Institutes, Washington, DC 1974-1976 Nursing Coordinator, Partial Hospitalization Unit Responsible for nursing coordination of first innovative psychiatric partial hospitalization program. Barnes Hospital, St. Louis, MO 1972-1973 Staff Nurse Neuro-ICU First Neuro ICU at Barnes/Washington University. Clinical Trials for Streptokinase use being performed in double blind study at the time. St. Louis University Hospital 1971 Staff Nurse Surgery: Cardiac Neuro Ortho Pulmonary. Large University Surgical Services with Open Heart Surgery. St. Louis Children's Hospital, St. Louis, MO 1968-1970 Staff Nurse, Pediatrics, Surgical Unit Internship, Pediatrics Student Nurse, Pediatrics, Part-Time Cardinal Glennon Children's Hospital 1966-1968 Student Nurse - ED ACADEMIC PREPARATION University of San Francisco—Student in Doctor of Nursing Leadership Program 2014 *Graduation expected June 2017 University of Virginia 1992 Fellow-BioethicsPart of VA Hospital Association/UVA partnership to initiate Ethic Committees into community hospitals with liaison to UVA Bioethics Department for Consultations Medical College of Virginia/Virginia Commonwealth University, Richmond, VA 1986 Master of Science,Nursing/Health Administration St. Louis University, St. Louis, MO 1969 Bachelor of Science, Nursing LICENSURE and CERTIFICATIONS Registered Nurse, State of California(Current) Registered Nurse, Commonwealth of VA Registered Nurse, State of MD Registered Nurse, District of Columbia Registered Nurse, State of MO American Nurses Association (ANA),Advanced Nursing Administration, 1987 CPR- Current FACILITY APPOINTMENTS Adjunct Faculty for Health Services and Nursing Program Development, University of San Francisco (5/2014 to Present) Adjunct Faculty for Satellite Programs, Old Dominion University,Norfolk, VA (1986-1996) Assisted in development of innovative distance education programs in Nursing, leading to BSN and MSN, Program continues to serve as a national and international model for delivering continuing education to nurses and other healthcare professionals. Adjunct Faculty, School of Nursing, Medical College of Virginia, Richmond, VA (1991-1993) Adjunct Faculty, School of Nursing, Salisbury State University, Salisbury, MD (1987-1993) PRODUCER Producer of Health Education Programs, WHRO Public Television,Norfolk, VA (1989-1991) PUBLICATIONS "Telecommunications — Are You Ready for the Future?" NRHA (National Rural Health Association Publication), April 1994. "Distance Learning for Allied Health Professionals, The Eastern Shore Experience", ITCA (International Teleconferencing Association) Year Book 1992. "Survey of Nurses and Non-Nurses Perceptions Regarding the Nursing Profession in Virginia", Virginia Nurse, Vol.58, No. 2, Spring Issue, 1990, pp. 11-13. "Bring Degrees to Staff Nurses", Nursing Management, Vol. 20,No. 5, May, 1989, pp. 60-63. PRESENTATIONS/SEMINARS "Hepatitis C: Overview and Treatment Updates," Web-Based Teleconference, Vanderbilt University, November 2006 "Telemedicine, International Prospective", Keynote Speaker, Australian Teleconferencing Association, Brisbane, Australia, September 30, 1996 "Telemedicine Tutorial", Annual Meeting Medical Records Institute, San Diego, CA, May 1986 "Telemedicine Update", Queens Land Health Department, Brisbane, Australia, March 26, 1996 "Telemedicine — What Is It? Implementation for Hospitals", Annual Meeting, American Hospital Association, Dallas, TX, August 1995 "Development of Community Health Networks", Project Colorado, Denver, CO, February 1995 "Nursing Case Management — Successful Rural Models", National Rural Health Association Meeting, San Francisco, CA, May 1999 "Health Care Reform: Implementation for Rural Health",National Rural Electrical Cooperatives Annual Meeting, Virginia Beach, VA 1994 "The Information Superhighway: Exciting Opportunities for Migrant Programs," National Association of Community Health Centers, Seattle, WA, April 1994 "Community Networks & Telemedicine Applications," Workshop on Medical Informatics for the Advancing Technology (ATP),National Institute of Standards, Department of Commerce, Gaithersburg, MD, February 1994 "Community Networks," Telemedicine in Rural Health, U.S. Health and Human Services Policy Workshop, Washington DC,November 1993 GRANTS/SPECIAL PROJECTS K. Sue Kwentus Consultants, Corporate Participant in $11 million ATP (Advanced Technology Program) Initiative for Medical Informatics, in collaboration with HOST (Health Care Open Systems Trials). Grant awarded by the Department of Commerce, October 1995 Member of the Healthcare Infrastructure Test Bed Working Group, National Information Infrastructure Test Bed (HITT). A consortium of U.S. companies and G-7 group members working to design and develop the infrastructure necessary to allow ease of access to telemedicine and tele-health applications - Washington DC, 1994-1995 Advisory Board to Business Development for the Computerized Patient Record Institute (CPRI). Ongoing working group coalition interested in funding efforts for the CPRI initiatives to standardized medical records, 1993-1995. Numerous meeting sites in the U.S. Facilitator for National Library of Medicine, Lister Hill Inter-Active Learning Center, Health Care Informatics for Health Care Leaders, January/August 1993 Chairman, Infant Mortality Study, Tidewater Consortium, Medical College of Hampton Roads, 1991- 1992 Nursing Chairman, Sub-Committee, Delmarva Hospital Consortium for Quality Improvement, Nursing, funded by Robert Wood Johnson Foundation and Administered by the Maryland Hospital Association, 1990-1991 AFFILIATIONS Get Organized.Com—Trainer for Emergency Preparedness 2006-2008 Alzheimer's Advocacy Advisory Group 2007-Present PPSI (Pharmacy Planning Systems, Inc.) - Advisory Board—Hepatitis C/B 2005-2015 State of California Hep C Coalition 2003-2013 American Telemedicine Association(ATA) Board Member 1994-1997 Co-Chair Technology Development Committee 1993-1994 Health Care Open Systems Trials (HOST) 1993-1997 Founding Member Board Member Chairman—Open System Laboratory Development Group Technical Entrepreneur International Network(TEIN) Board Member 1995-1996 International Teleconferencing Association(ITCA) Formed Special Interest Group-Healthcare 1993 Board Member 1993-1996 Star Performer Award 1992, 1993 National Rural Health Association (NRHA)Policy Board 1992-1995 Liaison for Telemedicine Activities to Office of Rural Health Policy, Department of U.S. Health and Human Services, Washington DC Virginia Hospital Association (VHA) Manpower Study Group 1986-1993 Advance Directives Task Force RN Competency Study Group Virginia Nurses Association (VNA) 1985-198613oard of Directors 1989-1993 Tidewater Organization of Nursing Executives (TONE) President 1988-1992 Secretary 1987 Sigma Theta International Honor Society 1986-Present Leukemia Society of Virginia 1985-1995 Board Member TOWN OF TIBURON COMMISSION, BOARD & COMMITTEE APPLICATION The Town Council considers appointments to its various Town commissions, boards and committee throughout the year due to term expirations and unforeseen vacancies. In its effort to broaden participation by local residents in Tiburon's local governmental process and activities, the Council needs to know your interest in serving the Town in some capacity. Please indicate your specific areas of interest and special skills or experience which would be beneficial to the Town, by completing both sides of this form and returning it to Town Hall. Copies will be forwarded to the Town Council and informal applicant/Council interviews are scheduled periodically during the year. Your application will also remain on file at Town Hall for a period of one (1) year. Thank you for your willingness to serve the Tiburon community. Lea Stefani Town Clerk AREAS OF INTEREST Indicate Your Area(s)of Interest in Numerical Order (#i Being the Greatest Interest) `�. PLANNING PARKS, OPEN SPACE & TRAILS DESIGN REVIEW RECREATION HERITAGE & ARTS DISASTER PREPAREDNESS LIBRARY — COMMISSION ON AGING AFFORDABLE HOUSING OTHER S:dcrane%omm.app 1 r�,�� �����/ �'�,F�i,✓/�F' ��✓� � �\���,a� fu�/�.1,, � �4�� '�z.i/� ..,..�����U ZY ���,� 11�q�: ���i�qu'�//k .w 5'� d�.� �� ��� .�,€�� ) �,2,1 ,r'�r-�����Jr' } � " �`.� �✓ , y3 � p 'r �y-�� si l�P--z� a1.' r�a���/� s � c.s€ Gaei?.�ti F,�:�«.cs¢��" �,.TG,i�r.'. .l?1;, ;����N'�0,:..i��' {1���'r �iE'.�1�^� �����F �....s3j��',d /f ��� ��'/`2�'� �i 7� � �S•�s - NAME: LEG"n c r MAILING ADDRESS: 390- ro v­� E-mail address (optional): , t TELEPHONE: Home: O- 9 9c9 Work: Fax No. PROPERTY OWNERS ASSOC. (If applicable) TIBURON RESIDENT: (Years) DATE SUBMITTED: Morcl 27 200 rim...L 1 � C° ��3 ,` fit Zvi A,ex) x. tv.r 1 tYl t Y1� c� i'a S r1 `_ p + i r— nas AI-zb Je me-r 'i �i'%e_a a Dart Mma' `��.'� C, h' e-1 ��11��e�€-['biC t'!° �dl7tGr"9 C1 S">-I � 1b �9 jyC/. Y`-+ eL� 5 V1� i✓�g fad( Y E r i�, oaf r C e y, a o Ju V-�.5 an v iu ) 6-y fi 2.0 g ' ic' Yfd �, L1 C' C l�lv�e^ 1V� C. C,-j Co01aev�� ,�- �1C)4a�� t'���A a�`a � ��a C� Q VVI u 13 i)w c- 0" 14 )� me i' V-1f 0 " f��du ems+ e)"Lie_ As s`.a o 1 n 1 a c ----------------------------------------------Town Hall Use ---------------------------------------------- Date Application Received: Interview Date: Appointed to: (Date) Date Term Expires: Length of Term: 2 Exhibit 2: Hilarita Board Application - Carolyn Grey R ' NED MAO 2 3 2017 TOWN OF TIBURO ToTOWN R TIBURON COMMISSION, BOARD & COMMITTEE APPLICATION The Town Council considers appointments to its various Town commissions, boards and committee throughout the year due to term expirations and unforeseen vacancies.In its effort to broaden participation by local residents in Tiburon's local governmental process and activities, the Council needs to know your interest in serving the Town in some capacity. Please indicate your specific areas of interest and special skills or experience which would be beneficial to the Town, by completing both sides of this form and returning it to Town Hall. Copies will be forwarded to the Town Council and informal applicant/Council interviews are scheduled periodically during the year. Your application will also remain on file at Town Hall for a period of one (1)year. Thank you for your willingness to serve the Tiburon community. Lea Stefani Town Clerk AREAS OF INTEREST Indicate Your Area(s)of Interest in Numerical Order (#i Being the Greatest Interest) PLANNING PARKS, OPEN SPACE & TRAILS DESIGN REVIEW RECREATION HERITAGE & ARTS DISASTER PREPAREDNESS LIBRARY COMMISSION ON AGING XAFFORDABLE HOUSING —OTHER S:dcranelcomm.app EXHIBIT N®•._,_.--- PERSONAL DATA (PLEASE PRINT OR TYPE-A RESUME MAY BE ATTACHED AS WELL) NAME: C,0. Y­� -e— MAILING ADDRESS: rQ f 1 U r14-1 „T r ►' C.c y7k,.�Y) E-mail address (optional): r ✓�I TELEPHONE: Home: V 3-d t d g Work: 3�- -Fairo. AQ 6, OY,-5-2� I PROPERTY OWNERS ASSOC. (If applicable) TIBURON RESIDENT: (Years) `�� DATE SUBMITTED: 3/ / 7 REASONS FOR SELECTING YOV A AREAS OF INTEREST A_;44,t4, �. Arty `c) 1 0 tl fCki` � yr r re— _ —(--V y APPLICABLE O"EfFICATIOXS, AND EXPERIENCE r ----------------------------------------------Town Hall Use................................................. Date Application Received: Interview Date: Appointed to: (Date) Date Term Expires: Length of Term: 2 Y. TOWN OF TIBURON Town Council Meeting + i 1505 Tiburon Boulevard April 19,2017 Agenda Item: /1 . ;= Tiburon,CA 94920 �t . STAFF REPORT To: Mayor and Members of the Town Council From: Community Development Department Subject: 1501 Tiburon Boulevard: Request for Time Extension for Design Approval of the Belvedere-Tiburon Public Library Expansion Project; Belvedere-Tiburon Library Agency, Owner and Applicant; File No. OTHER2017-001; Assessor Parcel Nos. 058-171-92, 93, 94 and a portion of 058-1 -62 Reviewed by: - BACKGROUND On August 1, 2012, the Town Council approved the site plan and architectural drawings for a 16,000 square foot expansion of the Belvedere-Tiburon Public Library building. The approval is valid for five years and is set to expire on August 1, 2017, but can be extended by the Town Council. On February 27, 2017, the Belvedere-Tiburon Library Agency formally requested a five (5) year extension of the approval as set forth in attached Exhibit 1. DESCRIPTION OF THE REQUEST The Library Expansion project was the subject of extensive review and public hearings in 2011 and 2012. In 2011, the Town Council certified an environmental impact report for the project and adopted general plan amendments, rezoning, and other amendments necessary for approval of the expansion. In 2012, the Town Council approved the site plan and architectural drawings for the project by adopting Resolution No. 26-2012, attached as Exhibit 2. Condition No. 27 of that resolution reads as follows: 27. This approval shall be used within five(5)years of the approval date, and shall become null and void unless a building permit has been issued or an extension has been granted by the Town Council. Pursuant to Condition No. 27, the Library Agency has requested a time extension of five years, resulting in a new expiration date of August 1, 2022 if granted. ANALYSIS The Library Agency continues to actively pursue project implementation and will provide an update on the status of the expansion project to the Town Council. TOWN OF TIBURON PAGE 1 OF 2 Tow.z Council Mecting April 19,2017 No modifications to the approved site plan or architectural drawings are requested; this is a request for time extension only. Staff is unaware of any significant new information or significant changes in project circumstances or in the project area that would necessitate further review or analysis of the project at this time. RECOMMENDATION Staff recommends that the Town Council: 1. Receive a brief presentation from the applicant. 2. Hear and consider any public comment on the matter. 3. Adopt the Resolution (Exhibit 3) approving the request for a five (5) year time extension of the approved design drawings. The new expiration date would be August 1, 2022. ATTACHMENTS 1. Request and application for time extension received February 27, 2017. 2. Town Council Resolution No. 26-2012 dated August 1, 2012. 3. Draft Resolution granting the requested time extension. Prepared By: Scott Anderson,Director of Community Development TOWN OF TIBURON PAGE 2 OF 2 Belvedere Tibur®n Library Date: February 24, 2017 Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Blvd. Tiburon, CA 94920 Dear Greg, Thank you for our constructive meeting yesterday regarding the conditions of approval for the Library expansion project. In accordance with our discussions, we are herewith submitting a request for a five year extension of our design review approval. A waiver of any applicable fees would be greatly appreciated. Thank you for your consideration. Sincerely, 1 7 Deborah Mazzolini, Lib(ary Director i cc: Tom Gram, Scott Anderson Glenn Isaacson 1501 Tiburon Boulevard,Tiburon,CA 94920 P415.789.2665 www.beltiblibrary.orgdN ® - RESOLUTION NO. 26-2012 i A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON APPROVING SITE PLAN AND ARCHITECTURAL DRAWINGS FOR THE BELVEDERE-TIBURON LIBRARY EXPANSION PROJECT ON PROPERTY AT 1501 AND 1505 TIBURON BOULEVARD ASSESSOR PARCEL NOS. 058-171-92, 93, &94 AND A PORTION OF 058-171-62 WHEREAS,the Belvedere-Tiburon Library Agency("Library Agency")has proposed to expand its existing 10,500 square-foot Belvedere-Tiburon Public Library building, which would increase the floor area of the building by 16,000 square feet to a total of 26,500 square feet(the"Project"); and WHEREAS, on February 1,2012 the Town Council adopted Ordinance No. 537 N.S. establishing review and decision-making procedures for this Project. The ordinance exempts the Project from provisions of the Zoning Ordinance but requires the Town Council to review the site plan and architectural drawings for the project at a public meeting prior to any approval; and WHEREAS, on July 25, 2012,the Town Council held a public meeting to review the site plan and architectural drawings for the Project; and WHEREAS, an environmental impact report was prepared for the Project and on October 5,2011 was certified as having been completed in compliance with the California Environmental Quality Act and applicable local guidelines; and WHEREAS, after hearing all testimony and reviewing all documents on the record,the Town Council found that the Project, as conditioned,is consistent with the goals and objectives of the Tiburon General Plan and is in compliance with criteria of review and other provisions set forth in Ordinance No. 537 N. S; and WHEREAS, the Town Council certified an environmental impact report for the Library Expansion project on October 5, 2011 and has determined that no additional environmental review is required for this trailing permit. NOW,THEREFORE,BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby approve the site plan and architectural drawings for the Project, subject to the following conditions: 1. All conditions of approval and mitigation measures contained in and/or adopted by Town Council Resolution 55-2011 are fully incorporated herein by reference,with the exception of Condition No. 1 of said I Resolution, that condition having been determined by the Town Council to be satisfied in the design drawings approved herein. By request of the Town Council,the applicable parking-related conditions and mitigation Town Council Resolution No.26-2012 Adopted August 1, 2012 1 K �"� d� measures adopted in Resolution No. 55-2011 are excerpted and attached as Exhibit C hereto for informational purposes. 2. Prior to issuance of a building permit, the Library Agency and Town of jTiburon shall enter into an agreement regarding reciprocal access and use rights in the parking lot;maintenance of shared facilities and grounds, and any other matters deemed necessary or appropriate by the Town Attorney. 3. The Project shall be in substantial conformance with the Site Plan,Floor Plans,Roof Plan,Exterior Elevations, Landscape Plans and Detail Drawings, and Color Palette(15 sheets, dated July 5, 2012),modified as follows: a. The Founder's Room portion of the proposed expansion shall be moved back from Tiburon Boulevard approximately two and one- half feet, as shown on Alternative 1 drawings presented to the Town Council on August 1, 2012 and dated"Revised August 1, 2012." b. The Tiburon Boulevard entry to the project shall be modified to reduce a cluttered appearance arising from numerous other nearby doorways, and to enhance its prominence and visibility as a major public entrance to the building, as shown on Alternative 1 drawings presented to the Town Council on August 1,2012 and dated"Revised August 1, 2012." C. The Teen Room portion of the expansion shall be revised as shown on Alternative 1 drawings presented to the Town Council on August 1, 2012 and dated"Revised August 1, 2012." The above-referenced drawings, as modified herein, constitute the approved site plan and architectural drawings for the Project. Said drawings are on file and available for public review at Tiburon Town Hall during regular business hours. Any future substantial modification to the approved drawings, as determined in the reasonable discretion of the Director of Community Development, shall receive Town Council approval. 4. The Project shall be in substantial conformance with the Site Plan,Floor Plans,Roof Plan, Exterior Elevations, Landscape Plans and Detail Drawings, and Color Palette(15 sheets, dated July 5, 2012),which constitute the approved site pian and architectural drawings for the Project. Said plans are on file and available for public review at Tiburon Town Hall during regular business hours. Any substantial modification to the plans, as determined in the reasonable discretion of the Director of Community Development,must receive Town Council approval. 5. Prior to any work on the site,the Library Agency must apply for and the Town Building Official must review and issue any building permits E- required by law pursuant to an approved development application.Project Town Council Resolution No.26-2012 Adopted August], 2012 2 EXHIBIT p..L of i. _ elements shown on building permit drawings submitted to the Building Division for plan check shall be essentially identical to those project elements shown on drawings approved by the Town Council, as amended by this Resolution. The Library Agency is responsible for clearly identifying on building permit drawings any and all changes to project elements. Such changes must be clearly highlighted(with a"bubble"or "cloud") on the drawings. A list describing in detail all such changes shall be submitted and attached to the building permit drawings,with a signature block to be signed by the Planning Division Staff member indicating whether these changes have been reviewed and are approved, or will require additional review prior to approval. Any such changes that have not been explicitly approved by the Town shall not be"deemed approved"if not highlighted and listed on building permit drawings. Construction of any such un-approved project elements is in violation of permit approvals and may be subject to Stop Work Orders and removal. 6. A copy of the Planning Division's"Notice of Action" including the attached"Conditions of Approval"for this project shall be copied onto a plan sheet at the beginning of the plan set(s) submitted for building permits. 7. With submittal of the building permit application, the Library Agency shall comply with the Town's Flood Damage Prevention Ordinance (Chapter 13D of the Municipal Code).Applicant shall submit to the Building Official for review and acceptance a Flood Elevation Certificate prepared consistent with current FEMA regulations demonstrating that the Library addition and the existing Library building lowest floor elevations are at or above 11 feet NAVD of 1988 and would comply with the Town's Flood Damage Ordinance provisions. Alternatively, the Library Agency may submit an approved Letter of Map Amendment(LOMA) from FEMA indicating that the project is not located in the 100-year flood hazard zone. 8. A construction sign shall be posted on the site during construction of the Project, in a location plainly visible to the public. The sign shall be 24"x 24"in size and shall be made of durable,weather-resistant materials intended to survive the life of the construction period. The sign shall contain the following information:job street address;work hours allowed per Chapter 13 of the Tiburon Municipal Code;builder(company name, city, state,ZIP code); construction manager(name and phone number); and emergency contact(name and phone number reachable at all times). The sign shall be posted at the commencement of work and shall remain posted until the contractor has vacated the site. 9. Prior to under-floor inspection, a certified survey of the structure foundation will be required. Required documents shall include: 1) graphic documentation accurately locating the building on a site plan; 2) specific { j distances from property lines and other reference points to the foundation i as appropriate; and 3) elevations relative to mean sea level of the _J Town Council Resolution No.26-2012 Adopted August 1,2012 3 " EXHIBIT p. 3 of-1- foundation walls and slabs.No additional progress inspections will be provided until the survey results have been verified. 10. Prior to the issuance of final building inspection sign-off or certificate of occupancy, all landscaping and irrigation shall be installed in accordance with approved plans. The installation of plantings and irrigation shall be verified by a Planning Division field inspection prior to final sign-off. 11. All exterior lighting fixtures must be downlight type fixtures. Reduced lighting along exterior walkways behind the Library shall be required. Final exterior lighting shall be subject to ministerial approval of the Planning Division prior to issuance of a building permit. Founder's Room windows facing Tiburon Boulevard shall be equipped with mechanical blackout blinds that shall close automatically within one hour following sunset whenever the Founder's Room is in use. 12. All skylights (if any) shall be bronzed or tinted in a non-reflective manner (minimum 25%)and no lights shall be placed in the wells. 13. The habitat fence between the project and Railroad Marsh shall be modified and shall loop back to the Marsh and effectively"close"as generally shown on annotated Sheet L1.0,attached as Exhibit A hereto. At least two controlled entry gates shall be installed in this fence in locations subject to the approval and control of the Town for access and maintenance purposes. Proposed signage for the 3 foot high buffer fence between the project and Railroad Marsh shall be submitted with the ibuilding permit application and shall be shown on the drawings for review and approval. 14. The Library Agency shall pay the costs for all Town Hall sign relocation expenses as well as for any new Town Hall identification signs required as part of the parking lot relocation. 15. Proposed sidewalk access from the relocated Zelinsky Park to the adjacent Main Street Parking(MSP)Lot at 1525 Tiburon Boulevard must receive approval from MSP for any improvements onto its property. No such sidewalk access shall cause any parking spaces in the MSP parking lot to be eliminated. 16. All signage(including relocated signage) associated with the project shall be subject to provisions of Chapter 16A of the Tiburon Municipal Code and shall receive Sign permit approvals from the Town as required. 17. The flagpole between Town Hall and the Library shall be relocated on the site to the satisfaction of the Town at the Library Agency sole expense. 18. A minimum of four(4)parking spaces in the new parking lot shall be designated for Town vehicles to the satisfaction of the Town. _J Town Council Resolution No. 26-2012 Adopted August 1,2012 4 EXHIBIT p. of 19. All requirements of the Town Engineer shall be met, including,but not limited to, the following,which shall be noted on building plan check plans: a. Prior to any work on the site,the Library Agency must.apply for and the Town Engineer must review and approve an encroachment permit for any work associated with the project that is proposed on Town land or Town street right-of--way. Said encroachment permit application shall include a detailed construction staging and project phasing plan(graphic and narrative)to ensure, among other things, continued public access and parking availability to Town Hall and Library users during all phases of project construction. b. The public right-of-way and Town-owned property shall be protected from damage during construction,or repairs shall be made to the satisfaction of the Tiburon Public Works Department. C. A roof shall be installed above the trash enclosure to prevent storm water and wind from penetrating dumpsters and possibly contaminating the dumpster contents and/or spilling onto the parking lot and street. An area drain shall be installed and connected to the sanitary sewer system. d. The eight Laegerstromia trees proposed to be removed from the Zelinsky Park area shall be replanted within the reconfigured Minsky Park where practicable. e. Consideration shall be given to reuse the existing bicycle racks around Town Hall instead of installing new racks. f. Site drainage plans shall be developed for review and approval by the Public Works Department prior to issuance of building permits for the project. 20. The Project shall comply with all applicable requirements of the Tiburon Fire Protection District,including but not limited to the following: . a. An additional fire hydrant shall be installed on Tiburon Boulevard near the Pedestrian Plaza between Town Hall and the proposed expansion. b. The proposed parking lot is required to provide the required minimum fire apparatus access,with a minimum 20 feet in unobstructed width throughout the"U"shaped driving portion of the lot. The curve at the rear of the parking lot shall have a minimum 20 foot inside radius. i C. Properly illuminated pathways conforming to the requirements for exist egress shall be required from all exists to the public way. Town Council Resolution No. 26-2012 Adopted August 1,2012 5 EXHIBIT p.?of 15 - d. The structure shall have installed throughout an automatic fire sprinkler system. The system design, installation and final testing I shall be approved by the District Fire Prevention Officer. e. The vegetation on this parcel shall comply with the requirements of the Tiburon Fire Protection District and the recommendations of Fire Safe Marin. 21. The Library Agency shall comply with all applicable requirements of the Marin Municipal Water District,including but not limited to those set forth in the letter dated June 20, 2012, attached as Exhibit B hereto. 22. The final landscape and irrigation plans for the project must comply with the current water efficient landscape requirements of MMWD and are subject to the following: a. The construction plans submitted to the Town for the issuance of a building permit/grading permit must be pre- approved by MMWD with the submitted plans stamped as approved by MMWD. b. The building permit application must be accompanied by a letter from MMWD approving the landscape and irrigation plans. I C. If the MMWD-approved plans substantially differ from the Town-approved plans,these differences may require additional review through the Town's design review permit process and/or a revision to the Town's permit. d. The Library Agency is responsible for contacting MMWD for all inspections, approval and sign-off on landscape and irrigation installation. Upon approval,MMWD shall issue a Certificate of Completion, which must be submitted to the Planning Division before building permit final sign-off or a Certificate of Occupancy is issued by the Tiburon Community Development Department. i 23. The Library Agency shall obtain a permit from Sanitary District No. 5 and pay all applicable fees prior to connection of the addition to the sewer main. After connection to the sewer main but prior to commencement of discharge and prior to covering of the pipe,the District shall be contacted and allowed to inspect the connection for conformance to standards. The project sponsor shall comply with all other applicable requirements of Sanitary District No.5. Ij Town Council Resolution No. 26-2012 Adopted August 1, 2012 6 j EXHIBIT p. of 1_=a 24. All reasonable requirements of the Sewerage Agency of Southern Marin with respect to its sanitary sewer easement across the subject property shall be met. i 25. Prior to issuance of a building permit, the Library Agency shall provide a copy of all Caltrans encroachment permits necessary to complete the portions of the project located within Tiburon Boulevard right-of-way. 26. If this approval is challenged by a third party,the Library Agency will be responsible for defending against this challenge. By acceptance and exercise of this approval,the Library Agency agrees to defend,indemnify and hold the Town of Tiburon harmless from any costs, claims or liabilities arising from the approval, including,without limitations,any award of attorney's fees that might result from the third party challenge. 27. This approval shall be used within five(5)years of the approval date,and shall become null and void unless a building permit has been issued or an extension has been granted by the Town Council. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on August 1,2012,by the following vote: AYES: COUNCILMEMBERS: Doyle,Fraser,Fredericks, O'Donnell l NOES: COUNCILMEMBERS: Collins i. ABSENT: COUNCILMEMBERS: None U JIM P l"X MAYOR TO OF TIBURON ATTEST: DIANE CRANE OPI,TOWN CLERK Exhibits: Exhibit A: Drawing of Approved Realignment of Habitat Fence Exhibit B: Letter from Marin Municipal Water District dated 6/20/2012 Exhibit C: Excerpt of Parking-Related Conditions of Approval and Mitigation Measures from Town Council Resolution No. 55-2011 S:UdministrationMown CounciAResolutionsl20]2i26-2012;Library Expansion Design Drawings Resolution.doc Town Council Resolution No. 26-2012 Adopted August 1,2012 7 EXHIBIT p._1 of . _ ( 7 �S"ty j �Fd �J r 0' V1C u N (� �:(}•-�: tauuwaa3dui��c � . H iGj' annYda,w.mmmavm3a „•,�, 57a }.••{ aywM SvI+T J,iwamc 3aun•ce3nY�snou.md _:fc "1p"m1°d�k .rnredoum+ (�y''} - ~ 3axlCor3q=LIMd}•• -'tl°n t�aa} Y t-"'} '� Zt.Y,t•Sa3AvdinynY3d �� gdap(i.alC-OW{faa• ildl6doaal � }�T N7}d aHnval 913nST'YILLm int, aldytanyMga39ma•m1YMi. 'a as Y`t dLili $m 3JNd 'dHaiaympraam3vawmwnJ vmn"3an.a3imYM- irtduo .j 3dvosowb'1 „ 3r N3 I,+YS pavNUD161i133Mi•i W19a33s syaridro=ar3J3:anYwuans , 3i d ]ipY'ImM1 Y10W4Yf�6d @ a„y L -�-, � tYYNIIadllnidili s 4 wp d3,Waf Y3W1OInY Jdi3M •• TavSaS MOIG=IWflN �—.ma9nd3u1,IlYat, •1'+i � �a s�n�� ��, �iiYari-�a,�du — �. MM01131 m,Y�o9Y Yi'IYdG,Y3oWis�Hl�i i .— nwauatTtmxuatao ...•-._ �- SI S{ \1 _ is i -r�:s5�y'• '� �. 3didi19M0 pa,MsmM _. ....- _—. i }3S,'•• [C`''v`f-` . d •} :�a \ 1 —,wa Wrr'a � �•_,., '�����"-�,•.'u`.�.'_.��r�1• "Y.- c4:Vin'''' � �nw . j .._. j �':1."��• .-k•' 'Cr �`4"3'^`'•� mAYd ONlioa '.� 1 —__. •. 1it s},}�7��•s.�`.,::-�SrA'}.c ..a"�e;'^q�� a � 111 —mry�:�ccan• . j MMlfatal]C3w53 KN' �'3ogadID,'mv'1°"w=+roi o-11 I =vwrnanl I Mrc,YdduJniuimavnvd 1'x`�,._ '� anSsa>aunamcvn � }ydJcl+ Yd j �.�•. '{t,:k{31iO1tlWi®NdM19iLM IMI ; rt '�£ �� �_ to j , ' 4NMiGY :�y�1: wY,oao3• i vd �� �.,x;• w,; c' �Y __—i �. - ' ,aoT ml.. ...n t t•}dj " '. �•. :- xod'd :fit ='::(.` <, iti <A2,• ///moi :�• 11�, �7' / O xrvv6aa„aN907 7 vnariwLLVWn3i1 dtfla.l W we / 9R MAL RIN MUNICIPAL NATA' TER DISTRICT 220 Nellen Avenue Corte Madera CA 94925-1169 www.marinwater.org June 20, 2012 Service Nos. 60960 &61737 Dan Watrous Town of Tiburon Planning Dept 1505 Tiburon Blvd }}F .� Tiburon CA 94920 >L a `��: ED RE: WATER AVAILABILITY— Belvedere-Tiburon Library Expansion � Assessor's Parcel No.:058-171-94 and 058-171-62 ���t`���la ,,•t�IEt:�su Location: 1501 Tiburon Blvd., Tiburon Dear Mr. Watrous: The above referenced parcels are currently being served. Serviceex 60960 proviwilldt w aier to Parcel No. 058-171-94 for Belvedere-Tiburon Library. The prop P District's abilityta continue service ntitiethis rnentof 0.97 acre feeDThe purchaseindicate an addii:ion awater is operating above its annual water a � entitlement will be required to meet the property's new demand. Service No.61737 provides watertoParcel toolandscape osed s ability to continue service to this property. Howevation.The er, the impairtheDistrc parking tot will not an through the rcel. The erty District owns and maintains facilities witthti to revise the ngrade�og he surface oaths location of the .owners reserve and shall have the g of changing the grade easement if and when they shall��Inst installations of the District theray to the District the full ein. In the event of a change in location of the pipeline(s) and a I� grade,the District will determine if the grade change requires the raising or lowering of the pipeline costs associated with the or other installation. The District,inits s le sicca ehan�ge n thshall e location oermine lf the easement, hey shall change in grade. If the property ow first grant a suitable new easement acceptable to the District. Compliance with all indoor and outdoor requirements of District Code Title 13—Water Conservation is a condition of water service.Indoor plumbingad eewed to confirmfixtures must eet camp�ain'ce The Code requires a efficl Landscape plans shall be submitted, landscape pian, irrigation PI fed tothean.Wa elr Conservation Department at(4'5)945- y questions regarding District.Code Title 13—Water Conservation should be directed 1497. You can also find information about the District's water conservation requirements online at www.marinwater.org. e required, said protection shall be install ed to the Baco ndition of water Should backflow protection bdirected kflow Prevention service. Questions regarding backflow requirements should be it Program Coordinator at (415) 945-1559. - if you have any questions regarding this matter, please contact me at (415) 945-1531. Very truly yours, Joseph Eischens Engineering Technician 7 TIm JE:mp cc: Town of Tiburon Building Dept recycled - ` recyclableE EXHIBIT � p.,�—mf l,-5,. - } Parking-Related Conditions of Approval and Mitigation Measures Excerpted from r Town Council Resolution No. 55-2011 Conditions of Approval 6) Any detailed site plan and architectural drawings subsequently submitted pursuant to this approval shall depict parallel parking spaces along Tiburon Boulevard in front of the pedestrian plaza area proposed between Tiburon Town Hall and the Library addition. The Town Council may,in its sole discretion,choose to establish a"no parking zone" along Tiburon Boulevard, approximately 40 feet in length,in this area. 8) A minimum of two (2)handicap-accessible parking spaces shall be installed along the Tiburon Boulevard frontage of the project to off-set the loss of such spaces in close proximity to the Town Hall front entrance. The Library Agency shall be responsible for all costs associated with installation of these parking spaces, including any ramps between the street and plaza levels that may be necessary to accommodate wheelchairs. 9) Prior to issuance of a building permit, applicant will create or fund additional parking spaces that shall be available to Library and Town Hall visitors during business hours. This may be through a long-term parking - agreement with other property owners;through the securing of a long-term agreement whereby short-term parking for public use will be available in the adjacent lot at 1525 Tiburon Boulevard;through the creation of new public parking spaces proximate to the project on nearby streets or elsewhere, or through other equivalent methods. The number of parking spaces to be created or funded shall be based on a ratio of one space per each 1,000 gross square feet of Library addition constructed. 1 f i i + DKELIBIT NO. Co. EXHIBIT P. I 0 of l —� Mitigation Measures Belvedere-77buron library Expansion P-Ject Mill elicit Monkori P rem � ptemeMolkn Sdradub lmplemen!, Y .N ora y Non•CanpPance sanc/Wr MariWr MIriGAT1ON IVmN I TRAFFIC TRANS- ( building The applicant will ensure the availability of at least 53 offolla parking spaces for. Slsrll Upon W dkae8onery Pro(ad Sponsor end Town Plaming DN c and No auarce o e Library and Town Hell use through the following actions: approval Tovm of7lbwan Deparmnnlomblkworks pearkard/or—Wney Puol o Parking Spaces Complum Prior m @@c+Pan°Y of 1.aslSte a;AND roof four naw parking spaces along Tiburon Boulevard pnd/ar Mer addition I Wa9181feel;AND 2.Plane a 2-hour time limit on the 8 currently un-limed spaces on Mar West Street; ' AND/OR 3.Collaborate with Main Street Properties to establish an arrangement to allow short- term parking(as apposed to the current fixed-fee all-day parking)In soma of the space's on their Poi. j Employee Parking Spaces I.Continue the axisting leasing amangament;OR' 2,Collaborate with Main street Properties to enter Into a long-term lease for porMnp spaces In Lot 3,OR to provide for a partial"decking'of the existing lot to provide. ' additional parking spaces;ANDIOR S.Reserve 12-15 parking spaces at the Town-owned Saach Road Tannin Court Parking Lot at the Intersection of Beach Road and Marsh Road for Town and Library employees;ANWOR 4,Adopt a parking pemdt program that would Amit parking on soma or all or the 19 i spaces that am nearest the library on Mar West Street to permlrhoiders during the hours the Library and Town Hall we open.Permlls then would be Issued solely to Town and UtsarystaR. Other •- - i 1. Create addittomlan-street parking along the east side ormerweat Street if , l Feasible. I 2. Coordinate toejor @vents at the Library and Town Sall to milacc overlapp)og _ i evanu . 3. Bsto6th agwemmts with nearbyparking lot owners(e.g4 Boardwalk - Shopping Center,Tiburon peninsula Club,Main Street properties)to provide _ occasional overllowparl;fng for unusually large or overtopping events. TRANS- The Inlerseclion of Mar West Street and Tibumn Boulevard sallsiles a peak hour start: When Monetization Is 70 w Engineer Town Engineer Not Applicable B uafgo slpnai warrant(under the cumulative bulldoul"Sgenado)and shall be Included in warranted, the Tovma tial of intersacllons that are considered for tra810 signal Installation.The Tom shall employ their own criteria,for ranking and pprrldglrallan,Including other Complain:When Inadam fees signal warrents and acnktent tdslory,when considering the need and gming for trafsc are available farlmplemaMellon' signal Installation. TRAMS— The s rig eastbound lefl turn lane on Tiburon Soulwa lead(ng to Mar West slow eorsw eonswc Pm)eel sponc@r Town Eng ears ca bans tk+oeeuparry tidal n g Street shag be lenglhenad to meal Caltrans requirements for left tum lanes for the. the Libraryadagnn measured tragic volume The lenglhendng shall be completed prior to the occupancy Completai Prior to oaupancy of gw I oflheaddlllon. 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REFERENCE .✓./ vnNnnoNQ.. •sPrucxr �•—�� wsuu�rNr�ss+rAvac PLAN wnAc¢ .souxo.omtrnaYeucunru S:y.+, F-5 .�7 � ,�rrPevY. .erwrmaruortare END _ Pomrua P.YE16•SWIL . {�..r1-�, ..1NW111faNtRwaE f 1"'^f '�' ���110r1 'i�MEiDMr r-rw'Fu .e]P,RIR�vGN.WtPE IGUCTR•i � SMeI lrum6m c / MA21iN MUNICIPALM11 1 WATER DISTRICT 220 Nellen Avenue Corte Madera CA 94925-1169 www.marinwater.org June 20, 2012 Service Nos. 60960 &61737 Dan Watrous Town of Tiburon Planning Dept 1505 Tiburon Blvd w,� Tiburon CA 94920 - rzl.�V ED RE: WATER AVAILABILITY—Belvedere-Tiburon Library Expansion �. Assessor's Parcel No.:058-171-94 and 058-171-62 Location: 1501 Tiburon Blvd,, Tiburon Dear Mr. Watrous: The above referenced parcels are currently being served. Service No. 50960 provides water to Parcel No.058-171-94 for Belvedere-Tiburon Library. The proposed expansion will not impairthe District's ability to continue service to this property, However,District records indicate the property is operating above its annual water entitlement of 0.97 acre-feet. The purchase of an additional water t.( entitlement will be required to meet the property's new demand. Service No.61737 provides water to Parcel No.056-171-62 for landscape irrigation.The proposed parking lot will not impair the District's ability to continue service to this property. However, the District owns and maintains facilities within an easement running through the parcel. The property owners reserve and shall have the right to revise the grade of the surface or'the location of the easement if and when they shall first pay to the District the full expense of changing the grade or location of the pipeline(s) and other installations of the District therein. In the event of a change in grade,the District will determine if the grade change requires the raising or lowering of the pipeline or other installation. The District,in its sole discretion,shall determine all costs associated with the change in grade. If the property owrsdesireto the change in the e location of the easement,they shall first grant a suitable new easementacceptable Compliance with all indoor and outdoor requirements of District Code Title 13—Water Conservation is a condition of water service.Indoor plumbing fixtures must meet specific efficiency requirements. Landscape plans shall be submitted, and reviewed to confirm compliance. The ing D ode Codrequires a landscape pian, an irrigation plan,and a grading plan. Any questions 13—Water Conservation should be directed to the Water Conservation Department at(415)945- 1497, You can also find information about the District's water conservation requirements online at www.marinwater.org. Should backflow, protection be required, said protection shall be installed as a condition of water service. Questions regarding backflow requirements should be directed to the Backflow Prevention Program Coordinator at (415) 945.1559, If you have any questions regarding this matter, please contact me at (415) 945-1531, Very truly yours, �y �W Joseph Eischens Engineering Technician JE:mp cc: Town of Tiburon Building Dept recycled ` recyclable EXHIBIT P. 3 of I Parking-Related Conditions of Approval and Mitigation Measures Excerpted from Town Council Resolution No.55-2011 Conditions of Approval 6) Any detailed site plan and architectural drawings subsequently submitted pursuant to this approval shall depict parallel parking spaces along Tiburon Boulevard in front of the pedestrian plaza area proposed between Tiburon Town Hall and the Library addition. The Town Council may, in its sole discretion, choose to establish a"no parking zone"along Tiburon Boulevard, approximately 40 feet in length,in this area. 8) A minimum of two(2)handicap-accessible parking spaces shall be installed along the Tiburon Boulevard frontage of the project to off-set the loss of such spaces in close proximity to the Town Hall front entrance. The Library Agency shall be responsible for all costs associated with installation of these parking spaces, including any ramps between the street and plaza levels that may be necessary to accommodate wheelchairs. 9) Prior to issuance of a building permit, applicant will create or fund additional parking spaces that shall be available to Library and Town Hall visitors during business hours. This may be through a long-term parking agreement with other property owners; through the securing of a long-term agreement whereby short-term parking for public use will be available in the adjacent lot at 1525 Tiburon Boulevard;through the creation of new public parking spaces proximate to the project on nearby streets or elsewhere, or through other equivalent methods. The number of parking spaces to be created or funded shall be based on a ratio of one space per each 1,000 gross square feet of Library addition constructed. A CO- EXHIBIT f Mitigation Measures Belvedere-Tiburon UbiaryE_vPonslon P-jacl MY effort Mmlla n P m ,yrypgyr Impre albs Sras !mp'emanle, y •M ore By Nan•CampYatws And Nwnbar MMOVITION IV-11 I TRAFFIC • TRANS- The applicant will ensure the availablSty of et least b3 off-site parting spaces for Start: Upon Sial Ilonary Pr ed 6pomor and own g DMskn and o Issuance o g 8 Llbrary and Town Hag use Uvomh!hafoikrwineaogone: approval Town al Tiburon Dapadmem of PubllcWorks p..ilendtaroavpancy i Public rkin"rces Cownum Prior b ocppancy.or 1.Creole a;ANDm of four now parking spaces along Tiburon Boulevard and/or Mar =d i Wast street;AND 2 Puree a 2-how time limit on the 8 currently un•Ilmed spaces on Mar West Street; AND/OR 3.Collaborate with Main Street Properties to establish an arrangarnenl to allow short- term parking(as opposed to tits current fixed-fee alway parking)in Some of the space's on their lot , Employee Parking Spaces 1.Continue the eWallrlg leasing arrangement;OR' 2.Collaborate wlih Mato Street Properties to enter Into a long-lerm lease for pwklnq spaces in Lot 3,OR to provida for a partial"decking'of the exisW lot to provide, additional parkino spaces;ANDIOR 3.Reserve 12-15 parldng spaces at the Town-ewned Beach Road Towle Court Paddng Lot al the Intersection of Beach Road and Marsh Road forTown and Library - - employees;AND/OR I 4.Adopt a parkkg Parrett program that would Itmit parMng on some,or all of the ie spaces that are nearest the Library on Mar West Street to paraff holders durkg the hours the Library and Town Hall are open.Parmlls than would be issued solely,to Town and Libtarysdaff, Other I 1. Create addillonaLon-streetparking along We east side afMarWca:Stmetif , fens@k. 2. Coordinate major cvcats at the Library and Town Hall to reduce overlapping i events. 3. Eslabiuh agroemeats with nearby perking lot owners(e.g.;Boardwalk- - Shopping Center,Tiburon Peninsula Club,Main Street Properties)to provide occasional overflow parking forunusually,large or overlapping events. TRANS- The intersection of Mar West Skeet and Tiburon Boulevard satisfies a peak how stub When signaft-on wn Eng near is Toown Engineer Not Apptbable B IrofBostgnalwaaant(undar the cumulaflvebuikiout`iaenedo)andshalibelneludadln warranted l the Town's gel of kAersections that ere considered far W&alanal ktswallon.The Town shalt employ their own wlleda,for ranking and pprlonllralion,Includino other Complete;When suMclenl fees signal warrants and accident hialory,when considering the need and Uming for baffle are avaWks for hpldenentallon' signal Installation. ' I TRN—S The eylsfina eastbound left turn lone on Tiburon Boulevard leading to Mar W07 Sart:flat=s dWUVmnsWWbn of —Project—$ponWr Town EnsaaerA ca rens ov—A—pa W?o—t—.dTton 'I 9 Street shag be lengthened to meet Caltrans requirements for left tum lanes for tha.1 the Llbearyaddllon measured traffic volume.The IenglheNng shall be completed prior to the occupancy of the traffic Camphh: PAer to omtpanq of the ... 1.1braryaddglon EA XFTJ SIT NO. EXHIBIT p, RESOLUTION NO. XX-2017 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON APPROVING A TIME EXTENSION FOR THE BELVEDERE-TIBURON LIBRARY EXPANSION PROJECT SITE PLAN AND ARCHITECTURAL APPROVAL BY AMENDING TOWN COUNCIL RESOLUTION NO. 26-2012 WHEREAS, on August 1, 2012, the Town Council adopted Resolution No. 26- 2012 approving site plan and architectural drawings for the Belvedere-Tiburon Public Library Expansion Project; and WHEREAS, Condition No. 27 of said Resolution authorizes the Town Council to grant time extensions to the approval; and WHEREAS, on February 27, 2017, the Town received an application for time extension from the Belvedere-Tiburon Library Agency pursuant to Condition No. 27 of Resolution No. 26-2012; and WHEREAS, on April 19, 2017, the Town Council held a public meeting to review the request for time extension and heard and considered public comment on the request; and WHEREAS, the Town Council finds that the Library Agency is actively pursuing fund-raising and other activities necessary to construct the project; that there are no project changes being requested; that there is no significant new information or changes in circumstances surrounding the project or in the vicinity of the project that would require additional review; and that a time extension until August 1, 2022 is warranted and appropriate. NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby approve the requested time extension and amends Condition No. 27 of Resolution No. 26-2012 to read as follows: 27. This approval shall be used within ten(10) years of the approval date, and shall become null and void unless a building permit has been issued or an extension has been granted by the Town Council. The expiration date is August 1, 2022. PASSED AND ADOPTED at a regular meeting of the Town Council on , 2017, by the following vote: AYES: COUNCILMEMBERS: NAYS: COUNCILMEMBERS: TIBURON TOWN COUNCIL RESOLUTION NO.XX-2017 -4-42017 ABSENT: COUNCILMEMBERS: JIM FRASER, MAYOR TOWN OF TIBURON ATTEST: LEA STEFANI, TOWN CLERK TIBURON TOWN COUNCIL RESOLUTION NO.XX-2017 --/--/2017 2 EXHIBIT I p. I of I Town Council Meeting TOWN OF TIBURON April 19, 201 1505 Tiburon Boulevard t r Agenda Item:Al-2. 2- Tiburon, CA 94920 STAFF PO . To: Mayor and Members of the Town Council From: Community Development Department Subject: 1501 and 1505 Tiburon Boulevard: Consider Authorizing the Town Manager to Execute a Second Amendment (Time Extension) to an Agreement with the Belvedere-Tiburon Library Agency to Convey Approximately 16,000 Square Feet of Land from the Town to the Agency (portion of Assessor Parcel 058-171-62) Reviewed By: BACKGROUND In July of 2007, the Town and the Belvedere-Tiburon Library Agency (BTLA) entered into an Agreement to Convey Real Property (Exhibit 1)that would transfer a portion of the Town-owned parcel behind the existing library building to the BTLA in order to accommodate its planned expansion. The Agreement provided, among other things, that (1)the Town would transfer the property after the BTLA had raised sufficient funds to construct the project; and (2) if the BTLA had not completed the fundraising for the project within six years, the Agreement would terminate. In December, 2012, the Town and BTLA amended the Agreement (Exhibit 2) to, among other things, extend its term until August 1, 2017. That date quickly approaches, and BTLA has submitted a request in writing (Exhibit 3) for a time extension of five (5) years for the term of the Agreement. No other modifications to the terms of the Agreement are proposed. ANALYSIS The BTLA continues to actively fundraise and pursue the project and will present an update on progress to the Town Council at the meeting. STAFF RECOMMENDATION Staff recommends that the Town Council: 1. Hear a presentation from BTLA regarding progress toward fulfilling the terms of the Agreement. 2. Hear and consider any public comment on this item. 3. Move to approve the Second Amendment to Agreement (Exhibit 4) and authorize the Town Manager to execute it on behalf of the Town. TOWN OF TIBURON PAGE 1 OF 2 TOW11 COLU7Cil Meeting April 19,2017 EXHIBITS 1. Agreement to Convey Real Property dated July 5, 2007. 2. Amendment to Agreement dated December 5, 2012. 3. Extension of Term of Agreement request received March 1, 2017. 4. Form of Second Amendment to Agreement dated April, 2017. Prepared By: Scott Anderson,Director of Community Development 10- TOWN OF TIBURON PAGE 2 OF 2 a007-004470-3 Recorded i REC FEE Official Records i RECORDING REQUESTED BY County of I AND WHEN RECORDED MAIL TO: Marin I JOAN C. THAYER I Assessor-Recorder I Town of Tiburon I I Town Clerk K:22PM 20-Jul-M7 I Page 1 of W 1505 Tiburon Blvd. Tiburon, California 94920 APN: 058-171-62 (portion) SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE (Exempt from recording fees pursuant to Government Code Sections 6103 and 27383) AGREEMENT TO CONVEY REAL PROPERTY THIS AGREEMENT ("Agreement") is entered into this 64� day of , 2007, by and between the TOWN OF TIBURON, a municipal corporation ("Town" an e BELVEDERE-TIBURON LIBRARY AGENCY,a joint powers agency("BTLA"). RECITALS: A. Town is the owner of certain real property situated in the Town of Tiburon located generally at 1503 Tiburon Boulevard,more particularly described in Exhibit A,attached hereto and incorporated herein by reference("Property"). B. BTLA owns and operates a public library ("Library") at 1501Tiburon Boulevard, adjacent to the Property. The Library is very popular and demand for its use exceeds its current size and capacity. C. BLTA wishes to expand the Library and is in the process of designing a physical expansion ("Project") and fundraising for its construction. BLTA has requested that the Town contribute the Property for the Project. The Town Council finds that such use is for the common benefit and is willing to convey the Property to BTLA subject to the terms and conditions of this Agreement. AGREEMENT NOW THEREFORE BASED UPON THE FOREGOING RECITALS AND THE COVENANTS AND CONDITIONS SET FORTH BELOW, THE PARTIES HEREBY AGREE AS FOLLOWS: 1. Agreement to Convey the Property: Town will convey title to the Property to BTLA for the sole purpose of public library use as set forth herein. For purposes of this Agreement, "public library use" shall include accessory parking, landscaping and lighting improvements. A. When BTLA has completed the design and raised sufficient funds, or commitment of funds, to complete construction of the Project, it will so notify the Town in writing. B. Within sixty (60) days of receiving said notice, Town will convey title to the Property to BLTA. The deed of conveyance will contain the conditions and restrictions set forth in this Agreement. C. In the event that BLTA has not completed the design and fundraising for the Project and provided the Town with the notice specified within six (6) years of the date of this Agreement, this Agreement shall terminate and be of no further force and effect. D. Development of the Property is subject to all normally applicable Town laws and regulations, except as may be waived or modified by ordinance of the Town Council. Town retains its discretion to process and approve, conditionally approve or deny all land use applications as provided by law. E. BLTA may elect not to proceed with the transaction and project contemplated by this Agreement by providing Town with written notice of termination of this Agreement and executing in writing a recordable release of its interest in the Property. In the.event that the BLTA elects to terminate after close of escrow, BLTA shall restore the Property to a condition equal to or better than its condition prior to its conveyance to the Town. 2. Reverter: The Town shall have a right of reverter, causing title to the Property to revert back to the Town, upon the occurrence of any of the following events: A. Failure of BTLA to begin construction of the Project within six (6) years of the date of the conveyance of the Property. B. Failure of BTLA to diligently pursue and complete construction of the Project after construction has begun. C. Failure to continuously use the Property for public library use . after completing construction. Notwithstanding the foregoing, the property will not revert to the Town for any interruption in public library use caused by fire, earthquake or other event beyond the control of BLTA, provided that BTLA acts promptly and diligently to reinstate public library use and provided that public library use is reinstated within two (2) years of the date of interruption. D. Dissolution of BLTA. E. Transfer of the Property to any other entity or agency without the Town's prior written permission. F. A finding by a court of law that the Property has been used in any way that has violated applicable legal restrictions on its use. Upon the occurrence of any of the listed events, Town may exercise its right of reverter in its sole discretion, by providing written notice thereof to BLTA- 2 EXHIBIT—L P.- - of (O 3. Indemnity: BLTA will indemnify, defend and hold harmless the Town and its agents, officers and employees against and from any and all liabilities, demands, claims, actions or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which any or all of them may suffer, incur, be responsible for or pay out as a result of or in connection with any challenge to the legality, validity or adequacy of any of the following: (i) this Agreement; (ii) the transfer of the Property pursuant to this Agreement; and (iii) the use of the Property. 4. Condition of Property: BLTA understands that the Property may have been part of the Southern Pacific (or predecessor companies) rail yard. Town makes no representation or warranty as to the condition of the surface or the subsurface of the Property. BLTA is solely responsible to conduct an investigation of the Property as it deems necessary prior to transfer of title to confirm that the Property does not contain any hazardous materials that may affect BTLA's ability to use the Property as contemplated. As of the close of escrow, BLTA will acquire the Property in its " as is, where is". condition with all faults and conditions then existing on the Property, including any hazardous substances or materials that may be located on, under or around the property whether known or unknown. BLTA shall hold Town harmless and indemnify Town from and assume all duties, responsibility and liability for all duties, responsibilities, and liability (for payment of penalties, losses, costs, or damages) and for responding to any action, notice, claim, order, litigation, or other proceeding that in any way relates to: a) failure to comply with any environmental or industrial hygiene law, regulation, standard, policy or guideline, or imposing standards of liability or conduct with regard to any environmental or industrial hygiene concerns or conditions as may now or at any time hereafter be in effect, unless such non-compliance results from conditions caused by Seller; and b) any environmental or industrial hygiene conditions arising out of or in any way related to the condition of the Property or activities conducted thereon, unless such environmental conditions are caused by Seller. 5. Town Use of BTLA Space: Following completion of the Project, BLTA shall give the Town priority over other non-Library users in the use of meeting spaces in the Library facility, and shall provide such spaces at no cost to the Town. 6. Covenants Run With the Land: All of the provisions, agreements, rights, powers, standards, terms, covenants and obligations contained in this Agreement shall be binding upon the parties and their respective heirs, successors (by merger, consolidation, or otherwise) and assigns, devisees, administrators, representatives, lessees, and all other persons acquiring the Property, or any portion thereof, or any interest therein, whether by operation of Laws or in any manner whatsoever, and shall inure to the benefit of the parties and their respective heirs, successors (by merger, consolidation or otherwise) and assigns. All of the provisions of this Agreement shall constitute covenants running with the land pursuant to applicable law. 7. Recordation: All parties shall execute this Agreement with appropriate attestations so that the Agreement may be recorded with the County Recorder of the County of Marin, State of California. Upon full execution of this Agreement, the Town shall cause this Agreement to be recorded in the official records of the County of Marin, State of California. 3 EXHIBIT p. of fC 8. Governing Law; Venue: The laws of the State of California shall govern all questions with respect to this Agreement and the rights and liabilities of the parties hereto. The County of Marin shall be the venue for resolving any dispute that arises under this Agreement. 9. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this Agreement or the breach thereof, the prevailing party shall be entitled to recover from the other party reasonable expenses, attorney fees and costs. 10. Entire Agreement: This Agreement contains the entire Agreement of the parties hereto concerning the subject matter herein, and supersedes any prior written or oral agreements between them concerning the subject matter contained herein., There are no representations, agreements, arrangements, or understandings, oral or written, between the parties hereto, relating to the subject matter contained in this Agreement, which are not fully expressed herein. 11. Additional Documents: The parties hereto agree to execute any and all additional documents and instruments necessary to carry out the terms of this Agreement. 12. Notice: Any notice to be given or other document or documents to be delivered to either party by the other hereunder may be delivered in person or may be deposited in the United States Mail in the State of California, duly registered or certified, with postage prepaid, arid addressed as follows: BTLA: Library Director Belvedere-Tiburon Library 1501 Tiburon Boulevard Tiburon, California 94920 Town: Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, California 94920 Any notice or other document sent by registered or certified mail as aforesaid shall be deemed to have been effectively served or delivered at the expiration of five (5) days following the deposit of said notice or other document in the United States mail. 13. Assignment: Neither party shall assign this Agreement, nor any interest herein, without prior written consent of the other party. 14. Appraisals and Administrative Costs: BTLA shall pay for all reasonable costs necessary to complete the transfer and/or termination of property interests specified in this Agreement, including, without limitation, the costs of any title reports, transfer taxes, appraisals and administrative hearings necessary to complete the transactions. 4 LXHIBIT I p. 0f l® 15. Modifications and Amendments: This Agreement may be modified or amended only by a written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the date indicated next to the authorized signatures of the principals, members or officers of each of them, as appear below. TOWN: ��v`� °��Dj �v BTLA: j , � By: Margaret A. Tran Its: Cheri an o' —tYe Boar Town Manager APPROVED AS TO FORM: APPROVED AS TO FORM: Ann R. Danforth, By: C-XX' ►T, Rlcicnh i ojgEi Town Attorney BTLA Cotdsel 5 EXHIBIT p. A' of (� EXHIBIT A LEGAL DESCRIPTION — LIBRARY PARCEL ALL THAT REAL PROPERTY situated in the Town of Tiburon, County of Marin, State of California being the westerly 16,000 square feet of that certain 4.57-acre parcel of land, owned by the Town of Tiburon, commonly referred to as Zelinsky Park, and being identified as Parcel 10 of that certain Record Map of "Point Tiburon", filed for record February 16, 1984, in Volume 19 of Maps, at Page 4, having the Serial Number 84-8031, in the Records of said County, said westerly 16,000 square foot portion being more particularly described as follows: Commencing at the most westerly corner of said Parcel 10, said point being on the westerly right-of-way line of the 70-foot wide Mar West Street, as said street and corner are shown on said Map of Point Tiburon, thence along the southerly line of said Parcel 10, South 65° 47'32" East, 75.76 feet to the Point of Beginning of, and most westerly corner of said 16,000 square-foot Library Parcel; thence continuing along said southerly line, South 65° 47'32" East, 164.95 feet; thence departing said southerly line at a right angle, North 240 12'28" East, 115.00 feet; thence, North 62° 37'13" West, 72.72 feet to an angle point in the northerly line of said Parcel 10, as said angle point is shown on said Map; thence, along said northerly line, North 70° 03'13" West, 32.43 feet to a point on the easterly right- of-way line of said Mar West Street, said point being a point of non-tangent intersection with a curve and having a Radial Bearing of South 34° 40'13" West; thence in a southwesterly direction, 131.24 feet along the Arc of said circular curve to the left, having a Radius of 965.00 feet, a Central Angle of 70 47'33" and a Long Chord which bears, South 510 26'00" West, 131.14 feet to the Point of Beginning, and containing 0.37 acres, or 16,000 Square Feet, more or less. Page I of 3 EXHIBIT I p. of 10 Quiet River Land Services,Inc. Legal Description—Exhibit A—Town of Tiburon Library Parcel June 7,2007 End of Description This description together with Exhibit B — Plat of Parcel Library Parcel, being attached hereto and made a part hereof. � F -Q KEVIN M. WGUIRE 0 EXa. 2 . 3 .off No. 6437 OF CA���O Kevin M. McGuire CA PLS #6437 Date Page 2 of 3 EXHIBIT p. of a 0 LEGEND NEW PROPERTY BOUNDARY SUBJECT PROPERTY — - - - - — ADJOINING PROPERTY CENTERLINE MAR WEST STREET TOWN OF TIBURON 2.38± ACRES Dc tX tk 43 P.O.C. CO N89'36'40"W ,5��' J��\ �V6 Q; �s �P 'O- O S6,5 j h. 32'F LIBRARY PARCEL 116 16,000 SQ. >�r. �, ZELINSKY PARK ���� ti o.37f ACRES oo�ryw TOWN OF TIBURON �49� /P.O.B. 71`'\ % /l,'IV PARCEL 10 i , 764 N 19 M 4 ' 6\ S6S 4),9S 4.57± ACRES 32F � BELVEDERE-TIBURON LIBRARY AGENCY PORTION PARCEL 'A' 15 PM 90 / S4�`32 �© LAND G KEVIN McGUIRE P. No. 6437 OF C SCALE: 1" = 50' �UidEXHIBIT B - PLAT OF LIBRARY PARCEL Land Services, Inc. LIBRARY PARCEL, TOWN OF TIBURON �•'/��� 5673 W. Las Pcek6sSuite2i5 MAR WEST STREET Pleasanton, Cal94545 86 v w�v (925) 734-67888 California Phone TIBURON MARIN COUNTY CALIFORNIA (925) 734-6732 Fox TBRN7001 DRN. BY: MAS CHK. BY: KMM DATE: 06/06/07 PAGE 3 OF 3 EXHIBIT p. of 10__ ALL-PURPOSE ACKNOWLEDGMENT State of California County of �� �2.� SS. On ,I—C before me, t (DATE) (NOTARY) personally appeared (� r� ' l� /�- SIGNER(S) EVpersonally known to me - OR - ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), b"CR"IACOPI conwodon*1551"s or the entity upon behalf of which the Nolory K"c"C011110M10 person(s) acted, executed the instrument. Morin cou* My Comm.Erq W Feb 12, WITNESS my han nd off • 1 seal. f NOTARY'S Si RE OPTIONAL INFORMATION The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl- edgment to an unauthorized document. CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CYCORPORATE OFFICER4y--c�' `" JCi N C owl 1041 i4 � TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ ATTORNEY-IN-FACT NUMBER OF PAGES ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR DATE OF DOCUMENT ❑ OTHER: OTHER SIGNER IS REPRESENTING: RIGHT THUMBPRINT NAME OF PERSON(S)OR ENTIMIES) OF E L SIGNER C' F APA 5/99 VALLEY-SIERRA, 800-362-3369 EXHIBIT p. of 10 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of `�Jv1'U Cln 'j__�Lb�11 206_�`before me, 0/ 4 t,4'y //U, 1IrJV zy; Date ` ame an Title of Officer( .g.,"Jane Doe,Notary Pyb ") personally appeared 5/14/ If Name(s)of Signer(s) e personally known to me ❑ (or proved to me on the basis of satisfactory evidence) to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized MARY VELLA capacity(ies), and that by his/her/their signature(s) on the Commission # 1714652 Notary Putft -Calltornlo instrument the person(s), or the entity upon behalf of Morin County which the person(s) acted, executed the instrument. 1a*Qvm80wjan16.2M1 WITNESS my hand and official seal. Place Notary Seal Above Signature f 'v V Signet re of Notary Public OPTIONAL ` Though the information below is not required by law,it may prove valuable to persbhs relying on the document and could prevent fraudulent removal and reattachment of this form to another^ Jd(ocument. Description of Attached ument (� Title or Type of Document: '='`��t �^= �,;�'` ' Document Date: Number of Pages: Signer(s) Other Than Named Above: / eWg' �Ltz- J `��� '&41\,-, i i Capacity(ies) CI imed�by igner(s Signer's Name: %fY' Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer—Title(s): ❑ Corporate Officer—Title(s): ❑ Partner—❑ Limited ❑ GeneralWWI ❑ Partner—❑ Limited ❑ General _ El Attorney in Fact .' ❑Attorney in Fact ' Trustee Top of thumb here ❑Trustee Top of thumb here ❑ Guardian or Conservator ❑Guardian or Conservator ❑ Other: ❑Other: Signer Is Representing: Signer Is Representing: f r ©2006 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402 Item No.5907 v609 Reorder:Call Toll-Free 1-800-876-6827 EXHIBIT ( P. 10 of 10 e RECORDING REQUESTED BY Recorded 1 REC FEE OfficiQ-1 Records I AND WHEN RECORDED MAIL TO: Colpty of Marin RICHARD N. BEN.E30N 1 Town of Tiburon mes5or-Recorder I I'M CoLmty Clerk I Town Clerk la 1505 Tiburon Blvd. 02:13FJ01 14-Dee-2012 I Page I o4: 7 Tiburon, California 94920 A-PN: 058-171-62 (portion) SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE (Exempt from recording fees pursuant to Government Code Sections 6103 and 27383) AMENDMENT TO AGREEMENT TO CONVEY REAL PROPERTY THIS AMENDMENT TO AN AGREEMENT TO CONVEY REAL PROPERTY ("Amendment") is entered into this C 4�,_day of D&enL_,r2012, by and between the TOWN OF TIBURON, a municipal corporation ("Town") and the BELVEDERE-TIBURON LIBRARY AGENCY, a joint powers authority("BTLA"). RECITALS: A. Town is the owner of certain real property situated in the Town of Tiburon located generally at 1503.Tiburon Boulevard,more particularly described in Exhibit A, attached hereto and-incorporated herein by reference ("Property"). B. BTLA owns and operates a public library ("Library") at 1501 Tiburon Boulevard, adjacent to the Property. The Library is very popular and demand for its use exceeds its current size and capacity. C. BTLA wishes to expand the Library and has designed a physical expansion ("Project"), which has been approved by the Town. BTLA's supporting foundation has also begun fundraising for Project construction. BTLA requested that the Town contribute the Property for the Project. D. On July 5, 2007, the Town and BTLA entered into an Agreement to Convey Real Property ("Agreement") that provided for the Town to convey the Property to BTLA after the latter had raised sufficient funds to construct the Project. The Agreeineilt was recorded on July 20, 1997 as Serial Number 2007-0044703 of Marin County Official Records. The Agreement further provided that if BTLA had not raised the funds needed for the Project within six years, the Agreement would terminate and be of no further force and effect. The six-year period will expire on July 5, 2013. E. The parties have agreed to amend the Agreement to extend its term and to add the additional modifications set forth herein. Page 1 of 3 AGREEMENT NOW THEREFORE BASED UPON THE FOREGOING RECITALS AND THE COVENANTS AND CONDITIONS SET FORTH BELOW, THE PARTIES HEREBY AGREE AS FOLLOWS: A. Section I of the Agreement is hereby replaced with the following new Section 1: 1. Agreement to Convey the Property: On the terms set forth below, Town will convey title to the Property to BTLA for the sole purpose of public library use as set forth herein. For purposes of this Agreement, "public library use" shall include accessory parking, landscaping, lighting improvements, and any other improvements or uses shown on Project plans approved by the Town. A. When BTLA has satisfactory evidence of sufficient funds for completion of the Project in the form of cash, or a cash equivalent such as marketable bonds, or publically trade stock, or a guaranteed financial commitment from an institution, or a combination thereof, it will so notify the Town in writing. B. Within sixty (60) days of receiving said notice, Town shall convey title to the Property to BTLA. The deed of conveyance shall contain the conditions and restrictions set forth in this Agreement. C. The term of this Amendment shall be five (5) years from the approval of the Project site plans and architectural review, which occurred on August 1, 2012, thereby making the expiration date of this Amendment August 1, 2017. D. Development of the Property is subject to all normally applicable Town laws and regulations, except as may be waived or modified by ordinance of the Town Council. Town retains its discretion to process and approve, conditionally approve or deny all land use applications as provided by law. E. BTLA may elect not to proceed with the transaction and project contemplated by this Agreement by providing Town with written notice of termination of this Agreement and executing in writing a recordable release of its interest in the Property. In the event that the BTLA elects to terminate after conveyance of the property from the Town, but before completing construction of the Project, BTLA shall restore the Property, if the Town so requests, to a condition equal to or better than its condition prior to its conveyance to the Town. B. Section 3 of the Agreement is hereby replaced with the following new Section 3: 3 Indemnity; No Recourse Af4ainst Member Agencies. A. BTLA will indemnify, defend and hold harmless the Town, and its agents, officers and employees against and from any and all liabilities, demands, claims, actions or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which any or all of them may suffer, incur, be responsible for or pay out as a result of or in connection Page 2 of 3 EXHIBIT p. of with any challenge to the legality, validity or adequacy of any of the following: (i) this Agreement; (ii) the transfer of the Property pursuant to this Agreement; and(iii)the use of the Property. B. Any contract between BTLA and a third party for the design, construction or operation of the Project shall contain the following exculpatory clause: The BTLA was organized as a Joint Powers Authority by a 1995 Joint Powers Agreement in accordance with California Government Code Section 6500 et seq. for the purpose of creating and operating the Belvedere-Tiburon Library, with all necessary powers and authority conferred upon it as are provided to municipal libraries under Education Code Section 18900 et seq., and all other powers necessary to operate and maintain a library as set forth in the Joint Powers Agreement. The BTLA is a public entity separate from its constituent members, the parties to the 1995 Joint Powers Agreement, and shall be solely responsible for all debts, obligations and liabilities accruing and arising out of this Agreement. [Insert name of third party] shall have no rights and shall not make any claims, demands, take any actions or assert any remedies against any of the BTLA's constituent members in connection with this Agreement. C. Except as expressly modified by this Amendment, the Agreement between the Town and BTLA shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date indicated next to the authorized signatures of the principals,members or officers of each of them, as appear below. TOWN: /' Z —5 =�� BTLA: Margaret A. urran Its: Town Manager APPROVED AS TO FORM: APPROVED AS TO FORM: i Ann R. Danforth, By: Rie Town Attorney BTLA Cou sel Page 3 of 3 EXHIBIT P. of EXHIBIT A LEGAL DESCRIPTION — LIBRARY PARCEL ALL THAT REAL PROPERTY situated in the Town of Tiburon, County of Marin, State of California being the westerly 16,000 square feet of that certain 4.57-acre parcel of land, owned by the Town of Tiburon, commonly referred to as Zelinsky Park, and being identified as Parcel 10 of that certain Record Map of "Point Tiburon", filed for record February 16, 1984, in Volume 19 of Maps, at Page 4, having the Serial Number 84-8031, in the Records of said County, said westerly 16,000 square foot portion being more particularly described as follows: Commencing at the most westerly corner of said Parcel 10, said point being on the westerly right-of-way line of the 70-foot wide Mar West Street, as said street and corner are shown on said Map of Point Tiburon, thence along the southerly line of said Parcel 10, South 65° 47'32" East, 75.76 feet to the Point of Beginning of, and most westerly corner of said 16,000 square-foot Library Parcel; thence continuing along said southerly line, South 650 47'32" East, 164.95 feet; thence departing said southerly line at a right angle, North 24° 12'28" East, 115.00 feet; thence, North 62° 37'13" West, 72.72 feet to an angle point in the northerly line of said Parcel 10, as said angle point is shown on said Map; thence, along said northerly line, North 700 03'13" West, 32.43 feet to a point on the easterly right- of-way line of said Mar West Street, said point being a point of non-tangent intersection with a curve and having a Radial Bearing of South 34° 40'13" West; thence in a southwesterly direction, 131.24 feet along the Arc of said circular curve to the left, having a Radius of 965.00 feet, a Central Angle of 7° 47'33" and a Long Chord which bears, South 510 26'00" West, 131.14 feet to the Point of Beginning, and containing 0.37 acres, or 16,000 Square Feet, more or less. EXI-IIBIT p.L- of Quiet River Land Services,Inc. Legal Description—Exhibit A—Town of Tiburon Library Parcel End of Description �p ND U� KEVIN M. MCGUIRE 0f CPA 6437 Kevin M. McGuire CA PLS #6437 Date EXHIBIT, p. of CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of On & Fv 1 ` I before me, dlT Date Here Insert Name and[itle of the Officer '- l'f personally appeared _W41—�'� �` ' 41"t'' Name(s)of Signer(s) r e who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the plpN CiiANIEEIA OPI instrument the person(s), or the entity upon behalf of Commission# 1840513 which the person(s) acted, executed the instrument. qa -o Notary Public-California f Marin CountyI certif under PENALTY OF PERJURY under the laws fYl Comm.E ices Mar 15.2013� Y of the State of California that the foregoing paragraph is true and correct. r WITNESS my hand fi 716al Signature Place Notary Seal Above / f Signature of Notary Public" OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Doc ment -- - Title or Type of Document: �"' �` �� ""� �� `- V 1.2... Document Date: / Number of Rages: I<° Signer(s) Other Than Named Above: ) i-��'` `✓ r �c� �i Capacity(ies) Claimed by Signer(s) Signer's Name: ti (,Y ! , Signer's Name: ❑ Individual �7 ❑ Individual �rporate Officer—Title(s): 1 Z`L `� VU 4C El Corporate Officer—Title(s): ❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General D Attorney in Fact ❑Attorney in Fact • D Trustee Top of thumb here ❑Trustee Top of thumb here ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑ Other: Signer Is Repres nting: Signer Is Representing: ©2007 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402•www.NationaiNotary.org Item#5907 Reorder:Call Toll-Free 1.800-876-6627 EXHIBIT I p. 6 of CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 •:r2c�-rte'��.,�fs`� .a ,•� > ,. � :. ... �.�:��c�s2c�,s ',�Rc�".earc�u,Y�•Erc�cacK�,i�C�Z�^'� State of California County of A-t-� i d`✓ On 1< � �-----�� before me, ate Here Insert Name and Title of the Officer personally appeared e)'O/,ylyr "SID i ol5 L2 e: �2C:� Name(s)of Signer(s) ----------- , who proved to me on the basis of satisfactory ) evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by ) KJOhis/her/their signature(s) on the instrument the JOHNSON ) Commis � 1991802 person(s), or the entity upon behalf of which the z �r Notary Public-California � person(s) acted, executed the instrument. Marin Courcy Comm.E res Se 21,2016.y 1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. ) WITNESS my hand and official seal. Signature: - wts.---- Place Place Notary Seal Above (OPTIONAL Signature of Notary Public `- Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form -fother document. Description of attached Document ) Title or Type of Document: �rjyypPy)e-" r- %o ��%l� WC-)-v''1 "tt) 1 C -f L?ct-f s?i"_ Document Date: � z,� rr x; a n l Number of Pages: . PNj%/12 i-7 A -t /V07-A 2 t G a Signer(s) Other Than Named Above: Al�,-Ye Capacity(ies) Claimed by Signer(s) is Name:.. Jiflc-�SeL=1cG� Signer's Name: corporate Officer — Title(s): 60ngeO (•kAjO ❑Corporate Officer — Title(s): ) ❑ Individual 0Individual ) ❑ Partner — ❑Limited ❑General Top of thumb here ❑ Partner — ❑Limited ❑ General Top of thumb here ❑ Attorney in Fact ❑Attorney in Fact F ❑ Trustee ❑Trustee ❑ Guardian or Conservator ❑Guardian or Conservator ❑ Other: ❑Other: Signer Is Representing: Signer Is Representing: 6QLN/EV GDZe-17 ren! ©2010 National Notary Association•NationalNotary.org•1-800-US NOTARY(t-800-876-6827) Item#5907 EXHIBIT P. T of Scott Anderson From: Debbie Mazzolini [dmazzolini@beltiblibrary.org] Sent: Wednesday, March 01, 2017 11:47 AM To: Scott Anderson; Greg Chanis Cc: Glenn Isaacson; Tom Gram Subject: Extension of expansion approvals Scott, Per our request to extend the approvals for the Library Expansion, please include in that extension for five years of the Agreement to Convey Real Property. Deborah Mazzolini, Library Director Belvedere Tiburon Library Tiburon, CA 94920 h ttp://beltiblibrary.orq 415.789.2656 �. T -- RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Town of Tiburon . Town Clerk 1505 Tiburon Blvd. Tiburon, California 94920 APN: 058-171-62 (portion) SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE (Exempt from recording fees pursuant to Government Code Sections 6103 and 27383) SECOND AMENDMENT TO AGREEMENT TO CONVEY REAL PROPERTY THIS SECOND AMENDMENT TO AN AGREEMENT TO CONVEY REAL PROPERTY ("Second Amendment") is entered into this day of , 2017, by and between the TOWN OF TIBURON, a municipal corporation ("Town") and the BELVEDERE-TIBURON LIBRARY AGENCY,a joint powers authority("BTLA"). RECITALS: A. On July 5, 2007, the Town and BTLA entered into an Agreement to Convey Real Property ("2007 Agreement") that provided for the Town to convey the Property to BTLA after the latter had raised sufficient funds to construct the Project. The Agreement was recorded on July 20, 2007 as Serial Number 2007-0044703 of Marin County Official Records. B. On December 5, 2012, the Town and BTLA entered into an Amendment (2012 Amendment) to the 2007 Agreement that modified certain provisions of the 2007 Agreement and extended its term by five (5) years to August 1, 2017. The 2012 Amendment was recorded on December 14, 2012 as Serial Number 2012-0078691 of Marin County Official Records. C. The parties have now agreed to amend the 2012 Amendment to extend its term for an additional five (5) years as set forth herein. AGREEMENT NOW THEREFORE BASED UPON THE FOREGOING RECITALS, THE PARTIES HEREBY AGREE AS FOLLOWS: Second Amendment to Agreement Draft April 2017 1 4„„J e A. Section 1(C) of the 2012 Amendment is hereby replaced with the following new Section 1(C): C. The term of this Amendment shall be ten (10) years, making the expiration date August 1, 2022. B. Except as expressly modified by this Second Amendment, the 2007 Agreement between the Town and BTLA, as amended by the 2012 Amendment, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date indicated next to the authorized signatures of the principals, members or officers of each of them, as appear below. TOWN: BTLA: By: By: Greg Chanis Its: , Town Manager APPROVED AS TO FORM: APPROVED AS TO FORM: Benjamin Stock, By: Town Attorney BTLA Counsel Page 2 of 2 EXHIBIT P. of _ E* ' TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard April 19, 2017 Tiburon, CA 94920 Agenda Item: Al TAFF PO . To: Mayor& Members of the Town Council From: Public Works Department Subject: Ant ,prize to Place the "Trestle Trail" Project Out to Bid Reviewed by: ' BACKGROUND In April 2016, the Town Council considered a plan by The Tiburon Peninsula Foundation(TPF) for proposed improvements to the "trestle berm" portion of Blackie's Pasture. The purpose of the improvements is to construct a concrete walkway on the top of the berm to increase public accessibility and appreciation for Tiburon's railroad history. At that meeting, Council unanimously passed the following motion: To approve the project in concept and authorize filing of the CEQA exemption; to direct staff to work with the applicants to limit the size of any barrier or visible features; also, to authorize the $40,000 budget appropriation in the 2016-17 fiscal year budget. In addition, Council requested the project return to the Council before the "build"phase for review of costs and design. Staff has continued to work with the proponents as the design has progressed. Although the plans and specifications for the project are not 100% complete, staff believes they are sufficiently developed for Council to review and consider approval of the overall design at this time. ANALYSIS As public funds are being used on the project, and it is being constructed on Town owned property, it will be subject to all provisions of California Public Contract Code including bidding and prevailing wage requirements. Therefore, the bidding and construction of the project will be managed by the Town. The construction is estimated at approximately $140,000, plus soft costs and contingency for a total estimated project cost of$180,000. In addition to the estimated contract costs, various materials (railroad ties, plaques, benches, and ballast) are being supplied by the owner. The estimated value of these is not yet known and is not included in the above figures. Town Council Meeting; April 19,2017 The proponents have collected over $200,000 for the construction to date, including the $40,000 from the Town. Any excess funds would be put into a maintenance fund. The proponents believe they have resolved the barrier and safety issues raised at the April 2016 meeting. The solution is to eliminate a barrier and increase the distance from the paved area to the end of berm by extending the historic section from 20 feet to 40 feet. This historic section has already been constructed by the project proponents using volunteer labor with some assistance from Public Works. With the permission of Council, staff will continue to work with the proponents and, when the plans and specifications are complete, put the project out to bid. RECOMMENDATION Staff recommends the Town Council: 1. Hear a presentation by the project proponents. 2. Accept any public comment on the project. 3. Authorize staff to put the project out for bid after the plans and specifications are complete and approved by staff. EXHIBITS 1. Draft project drawings by Holscher Architecture (6 sheets, provided to staff 4/14/17). Prepared by: Patrick Barnes,Director of Public Works TOWN OF FIBURON Page 2 of 2 Town Council Meeting TOWN OF TIBURON ` 1505 Tiburon Boulevard April 19, 2017 Tiburon, CA 94920 Agenda Item: A l u l STAFF REPORT To: Mayor and Members of the Town Council From: Department of Public Works Office of the Town Manager Subject: Sta update on funding the McKegney Green Renovation Project Reviewed By: BACKGROUND Since Spring 2015, staff has been meeting with representatives of the Tiburon Peninsula Soccer Club (TPSC), outside consultants, interested residents and Town Council regarding the condition of McKegney Green and a potential project to upgrade the field. There have been six Council meetings as well as meetings with individual Council members and the sub-committee. Throughout this process, Staff and Council have analyzed fifteen different options for the field. Council discussed McKegney Green at the November 2, 2016 Council meeting and directed staff to proceed with a design for a soccer field with an estimated construction cost just over$1.6 M. The design has progressed to 75% and the cost estimate has been revised during this process. The estimate is currently $1.8 M, and is attached as Exhibit 1. The increase in estimated project cost is largely due to design changes made as a result soil conditions uncovered during the design investigation. Staff wrote Council a memo regarding these issues in January 2017. At the Council Retreat on March 3, 2017, staff updated Council on the field design and estimated cost. Council asked for staff to meet with the sub-committee to discuss funding options. Council further requested, as an alternative to building a sand based field, that staff provide an estimated cost to turn the field into a regular, soil based, green grass field with potable water. The estimated project cost for this alternative is $1.0 M, and is attached as Exhibit 2. At the retreat, staff also noted all parties are concerned any new field be properly maintained. Accordingly. working with the design consultant, staff has developed a comprehensive field management plan which would be utilized if a sand based field is ultimately constructed. This plan is attached as Exhibit 3. One important aspect of maintenance identified in the management plan(Page 5, Section 4.1) is the play to rest ratio, estimated at this field as about one hour of play to 10 hours of rest or an average of 15 hours per week of play. TOWN of TIBURON PAGE 1 of April .9_9, 2017 ANALYSIS Subsequent to the Council Retreat, staff has met with the sub-committee which has developed the following recommendations: 1. The cost differential between a regular grass field ($1.OM) and a sand based sports field ($1.8M) be split between the Town and private organizations. Based on this the Town would request$400,000 from private users, leaving approximately $1.4M to be funded by the Town 2. The field is a Town resource and should not be for a single user. Therefore, the Town should request funding from users that have expressed interest, namely the Soccer and Lacrosse communities. 3. Soccer has been a predominant user of the field for years and has longer play seasons. Therefore, they should be allotted 75% of the play time, and be requested to provide 75% of the private funding, or $300,000. 4. Lacrosse is a new user with a more limited season and should be allotted 25% of the play time, and be requested to provide 25% of the private funding, or $100,000. Staff has developed a preliminary schedule based on the limitation in hours for good maintenance, the sub-committee direction,the requested hours of the Tiburon Peninsula Soccer League for 2018 and the practice and play schedule for only U8 and U10 boys and girls for Lacrosse. The schedule developed results in the Soccer League using the field 445 hours and the Lacrosse League using the field 145 hours. This schedule results in: 1. Thirteen weeks when the 15 hours of play per week are exceeded. These are all due to Soccer play. 2. Lacrosse only plays mid-March through May 3. Soccer does not get the full time requested for 20 weeks. It should be noted however, that during nine of these weeks, Soccer is the only user. Soccer is only limited by Lacrosse play for 11 weeks. Regarding a potential construction schedule, the project is essentially designed and the BCDC Permit is expected by the end of June. The Stormwater Permit for the State has not been started as these are time sensitive, and we need to determine which season we will build before we submit this. However, this work could be completed relatively quickly if Council decided to authorize the project this year. Construction is estimated at 12 weeks and the field must rest at least 6 weeks after the construction before it is put into use. To build the field this year, Council would need to fund the project in May, and award the construction contract in late June or early July. In this scenario, the field would not be available for the Fall soccer season. The alternative is to put the project out to bid next Winter, with construction commencing in April/May 2018. FINANCIAL IMPACT The total estimated cost of the proposed McKegney Green project as currently designed (sand based) is approximately $1.8 M. If Council adopts the sub-committee recommendations, funding for the project will come from a mix of private donations and the Town funds. TOWN OF TiBURON PAGE 2 OF 3 April .1-9, 2017 The total estimated cost for a soil based green grass field with potable water is estimated at $1 M. Funding for this project would come exclusively from Town funds Ongoing maintenance costs for the renovated field are expected to be about $45,000 per year. In addition, we should anticipate replacing the turf sod of the field every ten years. RECOMMENDATION Staff recommends the Town Council: 1. Receive staff report on status of McKegney Green Project. 2. Discuss funding options for McKegney Green including the amount of private donations required to put the project out to bid. Prepared by: Patrick Barnes,Director of Public Works Greg Chanis,Town Manager Exhibits: 1. McKegney Green Project Estimate (Sand based athletic field) 2. McKegney Grass Field Project Estimate (Soil based field) 3. McKegney Maintenance Management Plan(for sand based field) TOWN of TIBURON PAGE PRELIMINARY OPINION OF PROBABLE COSTS Date: 04/12/2017 Project: McKegney Green Athletic Field Study, Tiburon CA Renovate Exist. Sand Field , Upgrade Drainage, use MMWD water source (Remove Crown on Field , Increase sand based surface area to 135,500 sf, using 9"SECTION) Item Description Quantity Unit Price Total 1 Mobilization/Staking 1 LS $20,000.00 $20,000.00 Demolition, Turf Removal/Offhaul to 4"depth at turf 2 Area to be renovated &Treatment(192,225 2,585 CY $50.00 $129,250.00 s.f.,10%fluff) 3 Stockpile existing Sand, (limited to what can be kept 1,100 CY $15.00 $16,500.00 'clean') 4 Crown Removal and Offhaul AT SAND- 1,680 CY $50.00 $84,000.00 (20%fluff, create 1.5% crown, existing=3%) Crown Removal and Offhaul AT SOIL- S (20%fluff, create 1.5% crown, existing=3%) 1,560 CY $50.00 $78,000.00 6 Rough Grading 4,000 CY $10.00 $40,000.00 7 Fine Grading 192,225 SF $0.15 $28,833.75 8 Irrigation-Controller(2 wire, MMWD compliant) 1 EA $8,500.00 $8,500.00 9 Irrigation-Master Valve-Flow Sensor 1 EA $3,750.00 $3,750.00 9 Irrigation-Pressure reducer 1 EA $500.00 $500.00 10 Irrigation-RCV 20 EA $450.00 $9,000.00 11 Irrigation-Decoders/Surge Protection 1 lump $4,850.00 $4,850.00 12 Irrigation-QCV 5 EA $300.00 $1,500.00 13 Irrigation-Gate Valves 3 EA $400.00 $1,200.00 14 Irrigation- Mainline 720 LF $17.00 $12,240.00 15 Irrigation- Laterals 7,640 LF $10.00 $76,400.00 16 Irrigation-Control Wire in conduit(2 wire system) 720 LF $5.00 $3,600.00 17 Irrigation-Rotor Heads 70 EA $150.00 $10,500.00 18 Irrigation-Shrub Bubbler 516 EA $25.00 $12,900.00 19 Irrigation-small rotors 54 EA $85.00 $4,590.00 20 Irrigation-Drip tubing 2,900 LF $3.00 $8,700.00 21 Irrigation-(Remove all 14 McKegney RCV's and cap at 1 lump $5,000.00 $5,000.00 Reclaimed water Mainline) 22 Irrigation-POC, BFP, Enclosure 1 lump $5,000.00 $5,000.00 23 MMWD Allotment, Meter, Fees 1 lump $312,000.00 $312,000.00 24 New Sand Section (135,500 sf, 6.5"depth, 1.25 ton/cy) 3,390 ton $55.00 $186,450.00 25 Reinstall 'Existing' Sand Section 1,100 CY $15.00 $16,500.00 (135,500 sf, 2.5"depth) Contr option 26 New Drainage Lines w/deep trenches, gravel, fabric 3,555 LF $40.00 $142,200.00 27 Cleanouts at drainlines 22 EA $75.00 $1,650.00 28 New Drainage Lines (solid 6" D, PVC) 500 LF $20.00 $10,000.00 29 Sod Turf, (bermuda/perennial rye at sand) 135,500 SF $0.90 $121,950.00 30 Sod Turf, (bermuda/perennial rye at soil) 40,125 SF $0.90 $36,112.50 31 Soil Preparation at remaining 'soil'turf areas 40,125 SF $0.50 $20,062.50 Abey Arnold Associates, Landscape Architects, RLA 2616 EXHIBIT NO. :1 PRELIMINARY OPINION OF PROBABLE COSTS Date: 04/12/2017 Project: McKegney Green Athletic Field Study, Tiburon CA 32 Storm Drainage Planting (1 Gal. Plants) 365 EA $15.00 $5,475.00 33 Storm Drainage Planting (2" Liners) 5,400 EA $2.00 $10,800.00 34 Storm Drainage Treatment Areas (Mulch) 155 CY $85.00 $13,175.00 35 Storm Drainage Treatment Areas (Soil Prep) 16,600 SF $0.75 $12,450.00 36 Energy Dissipator 3 EA $1,500.00 $4,500.00 37 Drain Inlet 3 EA $2,500.00 $7,500.00 38 SWPPP-Monitoring 1 lump $10,000.00 $10,000.00 39 USED/NEW, Maint Equip,(Aerator, Slit Seeder, 1 lump $75,000.00 $75,000.00 Sweeper, Reel Mower) Sub Total $1,550,638.75 10% Contingency $155,063.88 6% Softcosts $93,038.33 Grand Total $1,798,740.95 ADD ALTS 1 Post and Rail Fencing 654 LF $40.00 $26,160.00 2 Concrete Header 465 LF $35.00 $16,275.00 Add Alt Sub Total $42,435.00 Abey Arnold Associates, Landscape Architects, RLA 2616 PRELIMINARY OPINION OF PROBABLE COSTS Date: 04/03/2017 Project: McKegney Green Athletic Field Study, Tiburon CA Renovate Exist. Field and Irrigation , Keep crown, use MMWD water source Item Description Quantity Unit Price Total 1 Mobilization/Staking 1 LS $10,000.00 $10,000.00 Demolition, Turf Removal/Offhaul to 3"depth at turf 2 Area to be renovated &Treatment(175,000 1,785 CY $50.00 $89,250.00 s.f.,10%fluff) 3 Fine Grading 175,000 SF $0.15 $26,250.00 4 Irrigation-Controller(2 wire, MMWD compliant) 1 EA $3,000.00 $3,000.00 5 Irrigation-Master Valve-Flow Sensor 2 EA $3,000.00 $6,000.00 6 Irrigation-RCV, (valves, 2 wire transponder) 20 EA $500.00 $10,000.00 7 Irrigation-Convert RCVS, (South of Knoll to 2 wire) 10 EA $300.00 $3,000.00 8 Irrigation-QCV 20 EA $300.00 $6,000.00 9 Irrigation-Gate Valves 3 EA $400.00 $1,200.00 10 Irrigation-Mainline 1,150 LF $17.00 $19,550.00 11 Irrigation-Laterals 4,200 LF $10.00 $42,000.00 12 Irrigation-Control Wire in conduit(2 wire system) 1,200 LF $5.00 $6,000.00 13 Irrigation-Rotor Heads 62 EA $150.00 $9,300.00 14 Irrigation-MPR Heads 126 EA $85.00 $10,710.00 15 Irrigation-(Remove all 10 McKegney RCV's from 1 lump $5,000.00 $5,000.00 Existing Reclaimed water Mainline) 16 Irrigation-new POC, BFP 1 lump $7,500.00 $7,500.00 17 MMWD Allotment, Meter, Fees 1 lump $312,000.00 $312,000.00 18 Sod Turf, (bermuda/perennial rye) 175,000 SF $0.90 $157,500.00 19 Soil Preparation 175,000 SF $0.50 $87,500.00 Sub Total $811,760.00 10% Contingency $81,176.00 7% Softcosts $56,823.20 Grand Total $949,759.20 EXHIBIT NO. Abey Arnold Associates, Landscape Architects, RLA 2616 McKegney Athletic Field Management Town of Tiburon 1. Summary of Maintenance Practices, (Baseline) Bermudagrass JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC MowingMk 1X 1X 1X 1X 2X 2X 2X 2X 2X 1X 1X 1X Vacuum Clippings/Mo 1X 1X 1X 1X 1X 1X 1X 1X 1X 1X 1X 1X Mowing Height 3/4 314 3/4 3/4 3/4 3/4 3/4 3/4 3/4 3/4 314 3/4 Aeration X j X X Over-seeding X X Sand Topdressing X X X Vertical Mowing X Monthly Fertilizer based on annual soil tests— These programs assume that the sand root zone is supplying very little P and K 16-8-8(15-15-15 in Apr) X X X X Nitrogen for Per.Rye X X 1.1. Mowing Bermudagrass • Mow two times per week from May to September with a reel mower. Maintain a cutting height of 3/4". • Mow one time per week from October to March with a reel mower. Maintain a mowing height of 3/4". 1.2. Collect Clippings • Bermudagrass - clippings should be removed from the field surface minimum 1 x per month. 1.3. Aeration, (2x/year minimum, 3x recommended) • Aerate with a piston driven 60" wide aeration unit equipped with 3/4"hollow tines. • Three times per year(April, July, October). • Let cores dry on the field • Sweep/vacuum and collect turf tufts. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 EXHfBIT N®. 21 McKegney Athletic Field Management Town of Tiburon • *Overseed with Perennial Rye (*in Spring and Fall only) • Topdress with sand (1/4" depth) • Fertilize • Irrigate immediately 1.4. Sand Topdressing • Topdress with sand used to construct field to a depth of 1/4" three times per year directly following aeration. 1.5. Vertical Mowing • Mark all sprinklers and vertically mow with dethatching reels one time per year. Coordinate with aeration and sand topdressing. • Sweep/vacuum and collect turf tufts. 1.6. Fertilizing • Sand base fields need regular fertilization with products containing both soluble and controlled release nitrogen. Apply appropriate nitrogen, phosphorous and potassium nutrients plus appropriate micronutrients to the turf based on soil test results once per month All fertilizer applications shall be watered-in immediately following application. • Bermudagrass -Apply 6-20-20 at a rate of ten pounds per thousand square feet during spring green up, mid-summer and fall overseeding based on soil test results. • In an ongoing fertilization program plan on one pound of total N per 1000 sq ft of turf each month during March through October. P and K applications should be based on soil tests. The number of applications using 42-0-0 vs. a complete fertilizer such as 23-5-10 depends on soil tests. • A mid winter application of N from a controlled release source such as Polyon or Tricote, or other polymer coated products at 2 lbs N/1000 sq ft should improve winter turf color and improve early spring growth. • Apply Gyp-Prill or Cal-frill based on calcium levels two times per year. • Apply 16-6-8 and/or calcium nitrate for winter fertilization. • Apply Tri-Kote Mini 16-2-16 for general summer fertilization. Supplement with 16-6-8 as required. • Gypsum Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 2 McKegney Athletic Field Management Town of Tiburon 1.7. Overseeding Bermudagrass with Perennial Ryegrass • Fall overseeding is primarily for appearance but in cool winters of the Bay Area it will reduce damage to the dormant Bermuda. Most of the wear tolerance comes from Bermudagrass itself. Mark all sprinklers and vertical mow with dethatching reels once per year. • Overseed all turf areas with perennial ryegrass at a rate of seven pounds per thousand square feet. 2. Athletic Field Management Overview Athletic field turf should be able to tolerate the weight of people running and jumping, and the tearing associated with sports. Cleated-shoe sports traffic causes injury to turfgrasses by (1) soil compaction (much less of a problem on sand based fields), (2)the abrading and crushing of tissue, and (3)the tearing of roots and shoots with turf displacement. The characteristic of tolerating this injury is called wear tolerance. The goal of athletic field turf management is to maintain wear tolerance. It is also important to protect the sand root zone mix from displacement if the protective turf cover is worn off. Additionally, sand has abrasive edges that can cut into the turf. Each field can only tolerate so much play before it is damaged. It is important to manage the use of the field. Make a schedule based on numbers of players, their weight and the type of shoes they wear. This is covered in more detail below. Most wear tolerance and soil protection comes from vigorous top growth. Vigorous top growth results in a dense cover of interlocking grass blades and stems. This is called turf density. The vigorous top growth is supported by nitrogen fertilizer applications. Therefor adequate nitrogen fertilizer is critical for wear tolerance. Roots are required to support the top growth by obtaining water and fertilizer, but roots do not directly provide much wear tolerance. Because of the stimulated top growth, the mowing requirement for sports turf is high. In fact, one of the best ways to determine if the nitrogen fertilizer rate is adequate is by clipping production. An athletic field that is starting to produce fewer clippings usually needs more nitrogen fertilizer. Yearly soil tests will verify whether the soil has pH, salinity or fertility problems. Foliar iron applications can be used, if desired, to enhance turf color without stimulating top growth. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 3 McKegney Athletic Field Management Town of Tiburon 3. Soccer Field Adjacent to Waterways Turf is so biologically active that drainage water typically has no significant levels of anything. Turf is a purifier and the monitoring will verify this. If pesticides are ever needed the drainage water can be analyzed for the pesticide to ensure it is not getting in to the drainage water. 3.1. IPM Program Responsible use of pesticides means using them only when necessary, only in combination with other methods to reduce pests, and with a general understanding of using chemicals. Many insecticide and fungicides are toxic to aquatic invertebrates and these pesticides should not be used. Note that the acute toxicity rating on the label (Category I, II, III) only pertains to the concentrate and to people who may be exposed. This rating is important to the person diluting the concentrate, but not to organisms in the environment around the sports fields. The acute toxicity rating is more a part of worker health and safety than IPM. The best way to minimize the risk of pesticides in the drainage water is too minimize their use. Most weeds invade thin or'bare spots in the turf canopy. Most diseases are only a problem on stressed turf, and healthy turf can tolerate a fair amount of insect feeding. Relatively high nitrogen fertilizer rates are required to maintain good wear and pest tolerance. The small amount of nitrate and ammonium nitrogen than makes it to the drainage system will not be significant relative the naturally occurring levels in the waterways. Turfgrasses support intense biological activity below ground'. Turfgrasses are soil builders and support a very active ecosystem. The major energy source for this ecosystem is grass roots and the many organic substances they exude. Root growth and activity of turfgrasses is seasonal so the major ecosystem input is strongly pulsed. Our standard fertility programs support this natural pattern. Pulsed ecosystems maximize long-range performance 2, and this intense and robust biological activity is very conducive to the breakdown of organic compounds be they pollutants,pesticides, or the biochemicals produced by other organisms. 1 A good review paper of this topic is"A Review of root production processes and their influence on soil biota in terrestrial ecosystems"D.C.Coleman. in"The Role of Terrestrial and Aquatic Organisms in Decomposition Processes'ed. by J. M.Anderson and A. Macfadyen. Blackwell Scientific Publications. 1976 2A good summary and literature review paper is"Self-Organization,Transformity,and Information"by Howard T.Odum. Science,vol.242; pg.. 1132-1139. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 4 McKegney Athletic Field Management Town of Tiburon 4. Managing the Turf Maintenance- Who is in Charge It is important to have a clear written agreement with the budget, maintenance crew, any unions involved, coaches, and athletic director about expectations, maintenance level, and who will be doing what and when. All parties should sign off on the agreement. Critical parts of this written agreement are: • Who controls the irrigation timers? • Who determines mowing height? • Who controls the field schedule? • Who can stop use of the field when damage may be done? Common examples of when damage may be done are: When sand is exposed from worn out turf. There is so little turf that cleats displace sand, i.e. there should be no cleat marks in the sand. There is standing water. Turf is used for too many events in a row. It is important to distinguish damage due to overuse as opposed to being from turf management problems. Sometimes management practices or pests are blamed, when the actual problem is overuse. Determine the proper amount of use for the field based on user types, (children/teens/adults) and weather conditions. 4.1. Amount of Play Allowed During the first year, limit field use to 600 hours. This can be modified in subsequent years depending on how the field is holding up The turf can take a significant beating as long as it has about 10 times as long to recover. For example, if a two-hour event is held on a field, the field should require about 20 hours to recover. If two two-hour events are held on a given day,then 40 hours are needed. This is a general rule of thumb for normal high school sports use. If the turf is growing slow, more time is required to recover. If the turf is"pushed" with high nitrogen fertilizer rates and temperatures support growth, less time is required to recover. There is a range of force that athletes exert on the turf. Adults produce more tearing and displacement than children. Elite athletes produce more tearing and turf displacement than recreational athletes. Practices tend to have less impact than games/tournaments. It is critical that coaches are trained to inspect the field and set up drills and place goals in areas of the field that tend to have less wear. The normal high use areas of the field should be avoided during practices, (goal areas in particular). Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 5 McKegney Athletic Field Management Town of Tiburon When lining fields, the location of the field should be adjusted during the year to reduce impact at the high use goal areas to spread out the use/wear over a different portion of the field. 4.2. Order of Priorities for Sports Turf Management Athletic field management ranges from moderate maintenance to very high maintenance. Moderate maintenance is rarely adequate for athletic fields, and is usually the result of budget constraints. However, money is often not used wisely. Most athletic fields can be improved by better use of whatever money is available. Good prioritization is critical to having the best possible sports field. Do not do a lower ranked activity until the higher ranked activities are done properly. This priority list is not absolute. Holes, ruts etc. that may cause injuries should be fixed before the field is used. A gopher or mole problem should be taken care of immediately. 1. Adequate and even application of water is most important. Have trained and available labor for supplemental irrigation for times when the irrigation system cannot do the job. 2. Proper Mowing—height and frequency. The combination of top growth for wear tolerance and short mowing heights demand frequent mowing. 3. 3 to 4 pounds of actual nitrogen fertilizer per 1000 SF in the fall for Ryegrass growth. This should be applied in two applications between September and early November. 4. High summer nitrogen fertility for Bermudagrass. 5. Overseeding thin or bare areas 6. Aeration two or three times. Sports played with cleats drive grass stems and leaves into the soil surface and interferes with air and water exchange to the roots. 7. Fall broadleaf weed control for weedy area. Weeds do not have good wear tolerance and create bare spots. 8. Vertical mowing for bermudagrass 9. Aeration depending on current"soil" surface characteristics. 10. Overseeding perennial ryegrass. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 6 McKegney Athletic Field Management Town of Tiburon 4.3. Question spending money on: • High rates of potassium (K) and especially phosphate (P) fertilizer unless a soil test indicates otherwise. It is rare in California to have a need for much P fertilizer even on sand. High Phosphate levels can have negative effects on turf. Phosphate supports weeds that come from seeds (Poa annua in particular),Phosphate can interfere with Fe availability, and P can suppress mycorrhyizal associations. Phosphate is also expensive. High rates of potassium will not hurt the turf and there are many claims that sand sports fields benefit from high rates of potassium. However all the research I have seen does not support this claim. • Soil penetrants or surfactants except on water repellant patches. There is no research to show these materials will significantly improve an athletic field. Surface compaction is almost always the problem, not a water repellant surface. Aeration is the cure for surface compaction. Topdressing keeps an organic matter seal from forming. If water repellant areas do develop then use a wetting agent. • Soil enhancers such as microorganisms, lignin, humates etc. Turf produces high levels of organic compounds that are exuded through the roots. Some of these products may be beneficial during establishment. 5. Turf Species on McKegney Field Wear and Soil Com action Tolerance of Turf rass Species. Species Wear Soil Comments Tolerance Compaction Tolerance Cool-Season Grasses Perennial ryegrass Excellent Excellent/good Easily established from seed.Seed germinates in 5 to 7 days at 59-770.Aggressive seedlings can out compete Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 7 McKegney Athletic Field Management Town of Tiburon Poa annus and other weedy grasses that typically germinate in thinned out athletic fields.Ryegrass on sand sometimes forms a"slime"that can seal the surface.Core aeration is needed to keep this layer from causing infiltration problems Warm-season Grasses Must be established from sod or stolons. Mow at 1/4 to 3/4 Bermudagrass, inches(use a sharp reel type Mower).Surface stolons hybrids Excellent Excellent need to be sliced to avoid puffiness.Poor growth in late fall and winter.Wear in caused by play in November and December will not recover until late spring. 6. Mowing Height A reel mower must be used for the bermudagrass turf. The mowers should be properly adjusted and the blades kept sharp. Blades should be sharpened a minimum of once a month during mowing activities. The mower should not produce repeated scalping or wheel tracks/rut. For intensive play, fields should be mowed 2 times a week. Established hybrid bermudagrass should be mowed at 0.75 inch. Recovery of bermudagrass subjected to severe wear is essentially the same whether maintained at .25 inch or .75 inch. However, it is important to remember that wear tolerance comes from vigorous top growth. Do not mow lower than you have to. As you mow lower the wear tolerance of the turf decreases. 7. Vertical mowing for bermudagrass Vertical mowing is an important maintenance procedure that cuts the stolons (surface runners) of the bermudagrass. This procedure improves rooting and mowing. If long stolons are not cut they tend to lie on the surface without rooting well and the turf blades tend to lie down so they can't be cut easily. The vertical mowing should be done once a year. The best times are once in late July when the bermudagrass is growing vigorously and no later than August 15. If vertical mowing is done much after August 15 Poa annua tends to invade the open turf. A vertical mower should have sharp fixed triangular blades. The blades should be spaced 1.5" to 2" apart for bermudagrass. Vertical mowers are high maintenance machines that require frequent sharpening and blade replacement. Flail type dethatchers with free-swinging steel blades tend to do too much damage to the turf. A flail type dethatcher should only be used as a renovation machine to prepare turf for overseeding Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 8 McKegney Athletic Field Management Town of Tiburon 8. Irrigation Sand fields need to be irrigated frequently and kept slightly moist to prevent development of localized dry spots. The best advice is to apply water daily or every other day to match water use rates or evapotranspiration (ET). This is best accomplished by utilizing an onsite weather station that can communicate directly with the irrigation controller to determine daily run times. If that isn't possible, use a soil probe to determine field water content. Plan on irrigating 3 to 4 times per week during the season and try not to apply more than '/2 inch of water per application to avoid wasting applied water due to excess leaching. In fall,run the field as dry as possible prior to the onset of fall rains. After watering the sand and/or soil should be wet down to at least 3 or 4 inches, and 6 inches is better. It is hard to give a specific recommendation for watering time and frequency because of variation in the irrigation system and variation in water demand due to the weather. A target amount of water is 1.5 to 2 inches per week during hot weather. Theoretically 1 inch of water will wet the entire root zone but that assumes the water will be applied uniformly. Typical problems include pressure variations and wind. 9. Water Infiltration Rate — Sand Surface Problems Water infiltration rate is the technical term for how fast water moves down into the field after irrigation. It is usually measured as inches per hour. The infiltration rate often becomes a problem on athletic fields because the surface of athletic fields tends to get "sealed". This sealing is caused by: • The pressure of foot traffic • "Mashing"turf tissue into the sand. • Ryegrass on sand can develop a"slime" layer of algae and fungi that tend to seal the surface. • Turf is adapted to tolerate grazing. One of these adaptations is the development of silt sized silica particles in the leaf tissue. These silt-sized particles may build up over time and reduce the infiltration rate. • Dust can accumulate over time and reduce infiltration rate. The best way to manage this is by core aeration. This should be done about once a month during times when infiltration and `slime' is a problem. A poor infiltration rate is the main cause of irrigation water running off and the development of dry spots. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 9 McKegney Athletic Field Management Town of Tiburon Water infiltration rate should be 4 to 10 inches per hour if the field is going to played on shortly after rain. Core aeration also reduces thatch buildup 9.1. Core Aeration Core aeration shall be done with a vertical-motion unit aerator with hollow tines or circular motion unit with open spoons or hollow tines to extract soil cores or plugs of turf and earth approximately 0.75 inches in diameter and a minimum of 2.5 to 3 inches deep. Core aeration is time consuming, labor intensive, and messy. But it is important for both sand and soil based athletic fields. On sand fields it can be done less often, usually 3 times a year. The need is determined by examining the surface of the field. If a dark layer is developing or thatch is developing, aerate as soon as possible. 9.2. Sand Topdressing Top dressing should be applied with a motorized sand top dresser specifically made to apply sand top dressing. The top dresser should apply sand in a continuous, uniform layer about 1/4 inch thick and not produce mounded or skipped area. Truck mounted sanders are not acceptable because they are too heavy. Core aeration followed by topdressing is the best way to maintain the playing surface. The field should be core aerated in two directions with 3/4 inch tines, and then a11/4 inch layer of topdressing should be applied. The topdressing should be dragged into the aeration holes with a steel mat or brushed in. The field can be used for play immediately. Do not start the top dressing program until the turf is well established. 10. Fertility 10.1. General Turf Fertility Guidelines We can make accurate measurements of nitrogen, molybdenum, sulfur, copper and iron and other elements: but these measurements usually fail to provide usable information. Iron for example, can be plentiful both in the soil and inside the plant; but iron can still be unavailable to the new tissues and therefore deficient. • Test the soil for proper calcium, magnesium, and potassium balance and for the presence of adequate phosphorous. Test the soil once a year. • Nitrogen fertility needs are assessed by turf density, growth rate, color and knowledge of seasonal needs. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 10 McKegney Athletic Field Management Town of Tiburon • Color judgments alone tend to lead to overuse of N in the spring on cool season turf. There is no accurate soil test to determine nitrogen need for turfgrasses. Grass will rapidly take up available nitrogen. Also, the nitrogen status of a turf can very rapidly. Today it can have excess, next week a lack. A soil analysis showing abundant soil nitrogen under turf would tend to indicate one of three things: • Fertilizer has just been applied. • The turf is sick. • The turf is experiencing climatic adversity such as drought or heavy overcast. A healthy well-irrigated turf growing with adequate sunshine will generally take up N so rapidly that N will drop to low levels in the rootzone within a few days of its application. An analysis of clippings for N may show a good level of N. That is without predictive value, however. In a season of vigorous growth the same turf may be under-supplied with N a few days after collecting the sample. A low value of N in clippings has excellent predictive value of a deficiency. However, we could already see the paler color of the grass when we took the sample so the analysis tells us nothing new. 10.2. Indicators of need for increased N fertility • Weeds germinating and becoming established. Clover family weeds are a particularly good indicator. • Worn spots showing up or failing to heal when temperatures are conducive for growth. • Clipping production low - not enough growth for replacement of wear. • Bare soil visible from above. Athletic fields have a much higher nitrogen requirement than decorative turf. Wear tolerance comes from quantity of top growth and top growth is stimulated by nitrogen. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 11 McKegney Athletic Field Management Town of Tiburon 10.3. Fertility Program • Make an application of a complete fertilizer, such as 15-15-15, for the April application. • Potassium (K), improves turfgrass wear tolerance, diseases tolerance, and aesthetic quality. A rule of thumb is to apply equal amounts of N and K on sand. After using the complete fertilizer in April,then fertilizers such as 16-8-8 can be applied in subsequent applications during the growing season. Wear tolerance will be increased as nitrogen increases. The wear tolerance of athletic fields comes from an actively growing turf surface. This active growth creates an interlocking network of tillers, in the case of perennial ryegrass, and interlocking stolons, in the case of Bermudagrass. The growth rate necessary to maintain this interlocking network also results in good color during spring, summer and early fall. When color falls off at these times, growth rate falls off. If color is maintained, growth is maintained. For cool season turf such as perennial ryegrass the fall and winter are the times to build root and turf plant density. Even after color is maximal, nitrogen fertilizer will continue to build turf density. The root density built up during fall and winter is important the whole following year. 10.4. Hybrid Bermudagrass Fertility Hybrid bermudagrass uses a considerable amount of fertilizer relative to other grasses. During the very active summber growth, and active use,the field should be fertilized if a fall off in color is observed sooner than four weeks after a fertilizer application. 10.5. Perennial Ryegrass Fertility Fall is a very important time for fertilizing. This is when the roots grow and density is increased. Applications should be done in fall with relatively high rates of nitrogen. Another fertilization with a balanced fertilizer should be done in the winter. 11. Line and Mark the Fields Straight, sharp lines help define and dress up the field. Cut lines 2 3/4 inches wide and mark them with marble dust or paint. Re-mark all of the lines before each game day. A properly lined and marked field is essential to the playability and appearance of the field. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 12 McKegney Athletic Field Management Town of Tiburon 12. High Wear Areas Soccer fields often create special challenges because the fields are heavily used in the fall and spring, when bermudagrass is growing slowly are not at all. One technique used to address this issue is to move sidelines two to three yards in all directions. This helps reduce wear from the linesman. Also, using movable goals helps disperse traffic during practices. 13. Managing Overuse of Field There is a limit to the amount of traffic even the best-managed turf can stand without excessive injury. Steps which reduce management problems include the following: (1) schedule minimum use when the field is wet; (2)rotate areas of play to permit recovery of turf; (3) avoid or reduce concentrated foot traffic, such as band practice whenever possible; (4) limit or withhold use of newly planted areas until the turf is mature and developed. 14. Overseeding Hybrid Bermudagrass Overseeding should be done no later than October. The cultivars selected should be ones that do not have good heat tolerance. Ryegrass with good heat tolerance will not allow the bermudagrass to resume growth in the spring. The UC Riverside Extension Service has current Evaluation Lists. Managing the transition back to bermudagrass is critical to good spring and summer playability. Slit seeding of perennial rye should be done by with a seeder that meters the seed into the soil after the slicing action of the cutting blades followed by a roller that smoothes soil over the seed. Slit depth on the machine should be adjustable in 0.5 inch increments. 14.1. Requirements for seed germination and establishment. • Contact with mineral soil. Thatch and organic debris needs to be removed, a slicer seeder must be used or seed must be in aeration holes. • Excellent Moisture Seed must stay moist at all times until just after the first leaf is visible. This requires the irrigation system to go on 3 to 5 times a day depending on how hot and dry the weather is. After the first leaf is out,the soil surface should be allowed to dry slightly between irrigation cycles, otherwise damping off disease may be a problem. As the turf matures the number of water cycles should be reduced,while the duration of each watering cycle is increased (use repeat cycles so the water soaks in). During the shorter days and cooler weather of fall it is easy to over Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 13 McKegney Athletic Field Management Town of Tiburon water. During fall "Santa Ana"wind conditions it is easy to have the turf dry out. • Mowing: It is important to mow new turf. Mow at the normal mowing height and mow frequently enough that no more than 1/3 of the leaf blades are cut off. Mowing new turf builds density. New turf plants that are flattened by footsteps and mower wheels will stand back up as they grow. 14.2. Fertilizer for seedling establishment 1.5 lb. of soluble nitrogen from a starter fertilizer with 2-1-1 e.g. 16-8-8 ratio should be applied just before or at the time of seedings. Ideally the next fertilizer application after seeding should be at 4 to 6 weeks. From Tom Cook at Oregon State U. For seeded lawns you can use nearly any fertilizer as long as it is relatively high in Nitrogen (N). In twenty years of class planting projects we have repeatedly observed three consistent responses in our establishment experiments. First, fertilizer has no observable effect on initial emergence of the grass seed. Second, plots receiving Nitrogen either alone or in combination with Phosphorus or Potassium stimulates rapid growth after emergence and speeds establishment of the turf. Third, we have never observed significant improvement in turf establishment by using fertilizers containing high levels of Phosphorus and/or Potassium. I mention this because most books make a big deal out of Phosphorus and down play the value of Nitrogen. The key to rapid establishment lies in pushing growth after the grass germinates and that is best accomplished with Nitrogen. In most situations for seeded lawns, I suggest you take the following approach. Go ahead and apply a complete fertilizer (N-P-K) at the time you plant at a rate of 1.5 to 2.0 lbs. Nitrogen per 1000 sq. ft. You can use 15-15-15 if you like but I prefer regular turf grade fertilizers high in Nitrogen, low in Phosphorus, and high in Potassium (i.e. 10-2-6, 21-7-14, 24-4-12, etc.). Plan on reapplying at the same rate about 4-6 weeks after planting to further accelerate establishment. These will be the two most important applications you will ever make to your lawn. Like wise sodded lawns should be fertilized 4 -6 weeks after planting or as soon as color and growth begin to decline after planting 14.3. Trouble shooting seeding failures Drying out is the most common cause of failure. Too little water was probably the problem if the seed only germinated in depressions, shade, or other more moist areas. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 14 McKegney Athletic Field Management Town of Tiburon Dead seedlings or partially sprouted seed indicates the seed dried out shortly after germinating. Lawns with thick thatch (over 3/a inch) often have overseeding failures. The thatch closes over the aeration hole and shades the seed. 14.4. Time for Turf Establishment It takes 45 to 90 days for turf to turn darker green and for tillers and rhizome growth to fill in the voids. It is not unusual to have to spot seed areas that failed or are very thin. Perennial rye is very fast. Bermudagrass is very slow to establish. 14.5. Recommended Seeding Dates for California Optimum seeding windows for cool season turf are September 1 to November 15 and February 15 to April 1. Seeding is most successful when the soil is warm enough for germination to proceed steadily. Very slow germination due to temperatures too cool for seedling growth results in high seedling mortality. Because of cool soil and low light, seeds planted after 1 December may fail to establish. Also during December and January there can be long periods of overcast weather. Seedlings that emerge during overcast weather can starve to death from a low rate of photosynthesis. In the Bay Area seeding after 15 November should be considered risky. 15. Tournament play for Soccer Field After a game it is important that the field be swept. All plant parts torn out by play and all debris should be collected and removed. More extensive damage to the field, (bare areas, large divots), must be cut out and replaced with new, thick cut (2") sod. Small divots may be repaired using a golf divot repair tool. 16. Pest Control 16.1. Poa annua Poa annua is a problem weedy grass in many turf sites. It has very poor wear tolerance and does not hold up well during hot weather. Preemergence herbicides applied in the fall after the overseeded ryegrass is established will reduce the infestation of Poa annua and other annual weeds. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 15 McKegney Athletic Field Management Town of Tiburon Poa annua can also be reduced through by carefully managing irrigation. If the upper soil layer(1/2 ") dries out between irrigations this will kill germinating Poa annua. 16.2. Disease Control Turf diseases usually become a problem when the turf is under stress and growth is poor. Poor growth can be from many factors, or a combination of factors. Poor rooting is often a major factor. Another major factor could be over-watering. Other factors include fertility and mowing. The major disease concerns of Perennial Ryegrass are Pythium Crown and Root Rot, and Brown Patch. Bermudagrass disease problems include, leaf spot, and Pythium. Bermudagrass also needs to be inspected for Bermudagrass mite. Bermudagrass disease problems include, spring dead spot leaf spot, and pythium. Parts fields showing disease symptoms should be treated with a fungicide to halt the disease. Repeat application will need to be if the disease continues. 16.3. Insect/Pest Control Check for gophers, voles, moles, insects and grubs on a regular basis, (2x month minimum). 17. Weed Control 17.1. Selective grassy weed control for the hybrid bermudagrass Grassy wees tend to start in bare areas. Do not let bare areas form. Patch these areas with thick cut sod during the playing season, and regular sod during off season. Be very vigilant about kikuyugrass. Pull out plants as soon as they are found. Bermudagrass is more drought tolerant than Poa annua. Allowing the playing field surface to dry between irrigations will reduce Poa annua. 17.2. Selective grassy weed control for the perennial ryegrass Grassy weeds tend to start in bare areas. Do not let bare areas form. Be very vigilant about kikuyugrass and `standard'bermudagrass. Pull out plants as soon as they are found. The minutes spent on this task will stop a big problem from developing. Excerpts from College of Marin Field Maintenance Report—by John T. Law Jr., Ph.D. Compiled and revised by Abey Arnold Associates, Landscape Architects. January 13, 2017 16