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HomeMy WebLinkAboutTC Agenda Packet 2017-07-05 TOWN COUNCIL SPECIAL AND REGULAR MEETING DRAFT MINUTES SPECIAL MEETING—6:45 P.M. 60n June 7, 2017, th2Coul held a special meeting as follows: ALL TO O OLL CALL Councilmember Fredericks, Councilmember Tollini, Vice Mayor O'Donnell, Mayor Fraser INTERVIEWS FOR VACANCIES ON TOWN BOARDS & COMMISSIONS (Marin-Sonoma Mosquito & Vector Control District Board—One Vacancy) • Alannah Kinser, 7 East Terrace CLOSED SESSION 1) Conference with Legal Counsel—Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9) Jordan v. Town of Tiburon Marin County Superior Court Case No. CIV 14-04196 ADJOURNMENT—to rekular meetink REGULAR MEETING—7:30 P.M. CALL TO ORDER Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, June 7, 2017, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, O'Donnell, Tollini ABSENT: COUNCILMEMBERS: One Vacant Seat PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Director of Community Development Anderson, Director of Administrative Services Bigall, Chief of Police Cronin, Management Analyst Creekmore, Town Clerk Stefani Town Council Minutes#12-2017 DRAFT June 7, 2017 Page I ORAL COMMUNICATIONS Sarah Loughran encourages local municipalities to opt for 100%renewable energy through Marin Clean Energy(or"deep green"). She said Marin County is an example of environmental stewardship, and is looked to for leadership. She said the Town of Tiburon is one of the last municipalities in Marin to opt for"deep green", and encouraged the Council to do so. Helene Marsh, Paradise Drive, is committed to renewable energy. She commented on the progress Tiburon has made in reducing greenhouse gas emissions, and encouraged the Town to set an example for residents and businesses and convert to "deep green". Sana Thomas said she and her daughter were worried about climate change and have made their own efforts to reduce emissions. She believed that action to reduce emissions should be taken at the local level, and encouraged the Town to convert to "deep green". Barbara Tomber,Harbor Oak Drive,hoped the Council would opt for 100%renewable energy. She said she was unsure if Tiburon would meet its emission reduction goals, as outlined in the Climate Action Plan. She added that if the Town opted for"deep green", those goals would be easily met. Chris Kubik, Marin Clean Energy employee,thanked the Town for being a"light green"customer, and commented on the large emissions reductions when switching from "light green" to "dark green". She said making the switch is a cost-effective way for the Town to reach its Climate Action Plan goals. She said many municipalities and businesses are now opting for"deep green"based on the belief that"climate action today is more valuable than climate action tomorrow'. Chance Cutrano of the Sierra Club,encouraged the Council to switch to 100%renewable energy for municipal uses. He said over half of Marin communities have opted for "deep green", and commented that this type of environmental action and leadership makes the Sierra Club proud, and makes him proud to be a Marin County resident. Don Love urged the Council to consider"deep green".He said Marin Clean Energy is a good option for the community, and said it was time to "think globally, and act locally". PRESENTATION P-1. Recognition of Outgoing Board and Commission Members: o Mike Tollini, Design Review Board 2008-2017 Mayor Fraser presented Mike Tollini with a plaque and thanked him for his many years of service. CONSENT CALENDAR CC-l. Town Council Minutes—Adopt minutes of May 3, 2017 special and regular meetings (Town Clerk Stefani) Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 2 CC-2. Town Council Minutes—Adopt minutes of May 17,2017 special and regular meetings (Town Clerk Stefani) CC-3. Subdivision Ordinance—Adopt ordinance repealing Title IV,Chapter 14(Subdivision of Land) and adopting a new Title IV, Chapter 14 (Subdivision of Land) setting forth regulation and procedures for subdivisions and other subdivision-related permits (Community Development Department) CC-4. Vacancies on Town Boards and Commissions — Announce special vacancy on the Design Review Board (Town Clerk Stefani) MOTION: To adopt Consent Calendar Items 1-4, as written. Moved: Fredericks, seconded by Tollini VOTE: AYES: Fredericks, Fraser, O'Donnell, Tollini ABSENT: One Vacant Seat PUBLIC HEARINGS PH-1. Municipal Code Amendments — Consider amendment to modify residency requirements for the Design Review Board (Community Development Department) — Introduction and first reading of ordinance Director of Community Development Anderson said the Council had directed staff to prepare an ordinance amending the Municipal Code to require Design Review Board members to be residents of the Town of Tiburon. He said this change will not affect current board membership. Mayor Fraser opened the floor for public comment. There was none. Motion: To introduce the ordinance and read by title only,waiving further reading, schedule for adoption at the next regular meeting and motion to hold a roll call vote on the introduction of the ordinance, as written. Moved: Fredericks, seconded by Tollini VOTE: AYES: Unanimous ABSENT: One Vacant Seat Mayor Fraser read"An Ordinance of the Town Council of the Town of Tiburon Amending Title I, Chapter 2, Section 2-20 of the Tiburon Municipal Code Regarding the Composition of the Design Review Board". ROLL CALL VOTE: AYES: Fraser, Fredericks, O'Donnell, Tollini ABSENT: One Vacant Seat PH-2. Municipal Code Amendments—Consider amendment to establish streamlined review procedures for Electric Vehicle Charging Stations (Community Development Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 3 Department)—Introduction and first reading of ordinance Director Anderson said a recently enacted state law requires counties and municipalities to adopt an expedited and streamlined process for permitting electric vehicle charging stations.He said this was one of a series of laws intended to promote greenhouse gas emission reductions. He gave a brief overview of the streamlined permitting process, and said the ordinance will likely be noncontroversial and will not have any effect on the current process. Vice Mayor O'Donnell asked about the inspection process once the station is installed at a home or business. Anderson said the focus is safety, and ensuring the high-powered electrical system is installed safely and securely. Mayor Fraser opened the floor for public comment. There was none. Motion: To introduce the ordinance and read by title only,waiving further reading, schedule for adoption at the next regular meeting and motion to hold a roll call vote on the introduction of the ordinance, as written. Moved: Tollini, seconded by Fredericks VOTE: AYES: Unanimous ABSENT: One Vacant Seat Mayor Fraser read"An Ordinance of the Town Council of the Town of Tiburon Amending Chapter 13 (Building Regulations) to Provide an Expedited, Streamlined Permitting Process for Electric Vehicle Charging Stations". ROLL CALL VOTE: AYES: Fraser, Fredericks, O'Donnell, Tollini ABSENT: One Vacant Seat PH-3. 2017-18 Municipal Budget—Introduction of Fiscal Year 2017-18 Municipal Budget and Capital Improvement Program Town Manager Chanis gave a summary of the entire anticipated operating budget for FY 2017-18. He said the proposed budget showed revenues of$11,752,247 and expenditures of$11,551,825,with an operating surplus for the year in the amount of$200,422. He said the operating revenue is expected to increase by 5.9%in the coming year,attributing this to an increase in property and other taxes, investment earnings and charges for services(like building permits and fines). He noted a decrease in expected sales tax revenue due to the removal of one of the Town's larger sales tax revenue generators: the Corinthian Yacht Club. Management Analyst Creekmore said operating expenditures were expected to increase by 6.6%in the coming year due to increases in salary and wages,employee benefits,supplies and services,and a shift of$90,000 from the Capital Improvement Plan to the Public Works operating budget. Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 4 She also reviewed several anticipated expenditures in the coming year—Corp Yard and Town Hall maintenance, open space vegetation management, increased election costs, and additional contributions to the OPEB Reserve and CalPERS unfunded liability. Creekmore then reviewed the trend of operating expenditures over recent years,and gave a brief overview of proposed increases in expenditures by department. Vice Mayor O'Donnell asked about the increased expenditure for contract services in the Community Development Department. Director Anderson said this expenditure was for outside building permit plan checking services. He said this number more accurately reflects what is being spent, as this item has been consistently under-budgeted for in previous years. Mayor Fraser asked why the CalPERS unfunded liability payment had been moved out of the departmental budgets.He believed this expenditure should be spread across the departments,as it is reflective of employee headcounts, and doing otherwise might be misrepresentative of the actual yearly departmental expenditures. Director Bigall said this expenditure can be accounted for either way. She said Staff accounted for it in this manner because the Town is choosing to contribute toward it,but is not required. She said the required portion of the Town's unfunded liability is spread throughout departments based on costs and headcounts. O'Donnell clarified that there are two unfunded liability issues: OPEB and CalPERS. He said the Budget Committee and staff had discussed gradually paying down the large CalPERS liability. He said the funds for making this payment are coming out of the Town's reserves,which is why it is not included in the departmental budgets. Director of Public Works Barnes reviewed the proposed projects in the next fiscal year's Capital Improvement Program,with a total budget of$4.5 million.He said the Town would be conducting a major pothole repair project to remove small failed sections of streets and preserve the life of the streets, and annual drainage improvements. Other projects include drainage and slide repairs on Sugarloaf Drive, replacement of a damaged culvert under the Old Rail Trail (done in conjunction with Belvedere),and utility undergrounding.He said the largest project in the CIP is the McKegney Green Play Field. Director Barnes then brought up a slide showing all the various projects included in the Capital Improvement Program, and reviewed how each project is prioritized into one of three tiers. He pointed out two new projects that had been recently added, and highlighted the projects that were included in this fiscal year's Capital Improvement Plan. Town Manager Chanis reviewed the proposed fund transfers for the coming fiscal year.He said staff was recommending a transfer of$4.7 million dollars out of the General Fund Allocated Reserves and the Employee Housing Assistance funds and into funds for the CalPERS Liability Reserve, OPEB Fund,Self-Insurance,Infrastructure&Facility Replacement,Public Works Corp Yard Improvement, Park Development& Old Rail Trail, and Streets &Drainage. Town Council Minutes #12-2017 DRAFT June 7, 2017 Page 5 Vice Mayor O'Donnell and Town Manager Chanis discussed the various initiatives over the years to build up a reserve of funds to improve the Public Works Corp Yard,including this year's transfer of $1,000,000. Chanis said that only preliminary studies have been done at this stage, but the project will likely cost several million dollars.He said this transfer of funds is an attempt to get closer to that goal. Mayor Fraser wondered if there was an opportunity to partner with Belvedere on Corp Yard facilities. Chanis said there may be. O'Donnell commented that there had also been some discussion on sharing Corp Yard facilities with the Richardson Bay Sanitary District. Chanis then referred to another graphic representation of the fluctuation total of these unrestricted General Fund reserves, and referred the Council to another graphic showing the projected totals of the three different categories of funds (policy-driven, discretionary, unallocated) if the fund transfers are approved. He noted that the proposed budget shows decrease in the unallocated fund balance due to allocating those funds to specific projects. Vice Mayor O'Donnell said this was a change from previous budgets; he said the Town is now beginning to spend the unallocated funds on projects, and ranking projects by priority was a wise way to go about it. Chanis added that the fund transfer toward OPEB and Ca1PERS was still only a transfer at this time; the Council will discuss the actual spending at a later date. Councilmember Tollini believed the actual expenditures would not be all that different; it was just a question of replenishing funds after spending, rather than before. Councilmember Fredericks agreed, and thought this way may be more transparent. Director Bigall said it had been Town practice in years past to reallocate additional funds to other reserve funds. O'Donnell commented that the third-party trust for the OPEB liability has done very well. Chanis said the Town has made a return of about $75,000 since establishing the trust. O'Donnell asked if the Town was prepared to move forward on energy-efficiency projects, such as installing solar panels on the Police Department building. Town Manager Chanis said staff is working on obtaining rough costs for both solar panels and public EV charging stations in Town, and will return to Council once information is finalized. Mayor Fraser wondered if there was an opportunity to develop a partnership with one or more of the privately owned parking lots in Town for EV charging stations. Councilmember Fredericks said she would like to see the switch to "deep green"with Marin Clean Energy included in the budget, and commented that this switch may even be profitable for the Town if solar panels are installed. She also asked about the projects that were being considered for the allotted Open Space Management funds, and if those projects included maintenance of native species habitats that are at risk of collapse. Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 6 Director Barnes said more money had been added to the budget so as to address "Phase 1"and "Phase 2"projects quicker than usual, so the Town could then focus on habitat protection projects sooner than originally planned, but not this year. Fredericks believed addressing the habitat loss to be a critical project, and was concerned that waiting a few years would further endanger the habitat. She asked for more information to be brought back to the Council before the official budget adoption at the next meeting, so the Council can decide if it desires to allocate more funds to specifically address this project. Mayor Fraser opened floor for public comment. Helene Marsh, Tiburon resident, requested that"deep green"be included in the proposed budget. She commented that other municipalities have seen enough savings by installing solar panels to help pay for the added cost. Sarah Klein, Hawthorne Drive, asked that the Council postpone the transfer of funds to pay for the unfunded liability until the two new councilmembers are seated and until the Marin County civil grand jury report on pensions is discussed. Councilmember Tollini commented that the Council received a report from an expert about the rationale for funding Ca1PERS unfunded liability payments in a strategic way. She mentioned the large interest rate on the liability, and said it makes budgetary sense to begin paying it down. O'Donnell agreed, and said this was the first necessary step in working down debts. Councilmember Fredericks said she was in support of the fund transfer for the liability expense, and believed it to be wise to be in a position in which the Town could pay down the liability and the expense of carrying the liability as well. Town Manager Chanis clarified that this request was only for a fund transfer; he said staff would return to Council with the request to make any payments. Vice Mayor O'Donnell said the Council should remain vigilant about this matter, and remain apprised of how other cities and towns are managing their liabilities as well. He said there are a number of ways to deal with it. Of the request to add"deep green"to the budget, O'Donnell believed the Town could do more than take a leadership role in reducing greenhouse gas emissions. He thought direct action to reduce emissions would be more appropriate and said Tiburon has taken more of these direct steps to reduce emissions than other Marin communities. He thought it would be even more valuable to encourage the remaining 30% of Tiburon residents that are not customers of Marin Clean Energy to make the switch. He said he had no problem with switching, but said the Council should understand that it would only be a leadership role. Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 7 Mayor Fraser said there were many ways to reduce the Town's carbon footprint. He suggested setting aside some funds toward the ultimate goal of utilizing renewable energy, and having a discussion at a later date as to what projects to allocate those funds towards. Fredericks believed the Town should set a standard for the community, and that the Town does benefit from a reduction in its own footprint by switching to "deep green". O'Donnell agreed with his fellow councilmembers, and said it would be fair to review this option in conjunction with other similar projects at a later date. Fraser said the Council wants to be responsible, and the goal should not be to just take a leadership role, but to encourage more users to utilize renewable power. He believed the Council should be better informed and look at the bigger picture, so this option should be considered alongside a collective group of"green"projects the Council would like to see in the community. The rest of the Council agreed, and Chanis confirmed that a budget amendment could be made at a later date for any future changes. Councilmember Fredericks asked that the rest of the Council consider supplementing the budget with more funds for Open Space management and species/habitat preservation; she expressed concern that the Town had not allocated enough money to protect against habitat collapse. Town Manager Chanis clarified the proposed budget includes an additional $25,000 over the current year's funding for Open Space management, and Director of Public Works Barnes confirmed that this level of funding likely would not address those concerns this year. Mayor Fraser asked the staff to return to the Council with the necessary information and funding levels necessary to move forward with Councilmember Fredericks' recommendation, so an appropriate budget amendment can be made if necessary. The Council agreed. MOTION: Accept the report, and continue the matter for adoption of the FY 2017-18 Municipal Budget to the June 21, 2017 regular meeting. Moved: Tollini, seconded by O'Donnell VOTE: AYES: Fredericks, Fraser, O'Donnell, Tollini ABSENT: One Vacant Seat ACTION ITEMS AI-1. Vacancies on Town Boards and Commissions—Consider making appointment to the Marin-Sonoma Mosquito & Vector Control District Board of Trustees (Town Clerk Stefani) Town Clerk Stefani said the Council interviewed one applicant, Alannah Kinser, for a vacancy on the Marin-Sonoma Mosquito and Vector Control District Board. Town Council Minutes #12-2017 DRAFT June 7, 2017 Page 8 Mayor Fraser opened the floor for public comment. There was none. MOTION: To appoint Alannah Kinser to the Marin-Sonoma Mosquito and Vector Control District Board of Trustees. Moved: Tollini, seconded by O'Donnell VOTE: AYES: Fredericks, Fraser, O'Donnell, Tollini ABSENT: One Vacant Seat AI-2. Recognition of Departing Town Councilmember Erin Tollini—On the occasion of her final Council meeting, the Council is invited to share their thoughts with Councilmember Erin Tollini, and Councilmember Tollini is invited to share her comments as well (Mayor Fraser) Mayor Fraser said the Council was saying farewell to one of their team,Councilmember Tollini.He said she has served on the Joint Rec Committee, the Planning Commission, and on the Town Council as Councilmember, Vice Mayor, and as Mayor. He applauded her leadership in the community,and in the many initiatives she has led,sometimes against the tide.He said the Council is lucky to have her support and counsel, and the community is lucky to have someone like her looking out for their interests and lending her voice to those who do not have a strong voice. Councilmember Fredericks said she regrets not having the chance to work with Tollini on more projects,and commended her calm presence,her poise,and her ability to interact with those with an opposing viewpoint respectfully. She said Tollini is gracious, funny, well-spoken, and further commented on Tollini's innovative ideas to revitalize the downtown. Vice Mayor O'Donnell said Tollini had been an excellent councilperson, and her interests in the matters at hand,and her intelligence,had shown.He commended her integrity,her sense of financial conservatism,her logic and her vision.He said he valued her presence on the Council and she will be missed. Mayor Fraser presented Councilmember Tollini with several gifts, including a framed resolution commemorating her time serving the Town of Tiburon. Councilmember Tollini said many factors have contributed to making Tiburon a very special place to her, including Town service. She thanked the staff for their friendship and assistance. She said she admired the life Councilmember Fredericks had created here,and her involvement with the greater community. She said serving alongside Vice Mayor O'Donnell helped her to become a better councilmember and admired his ability to navigate through tough issues. Finally, Tollini said she looked up to Mayor Fraser's ability to hear all viewpoints in the room,and seek out opinions of those who may be unrepresented. She said she appreciated his advice over the years,and viewed him as a mentor. She said Tiburon will always feel like home. TOWN COUNCIL REPORTS Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 9 There were none. TOWN MANAGER REPORT There were none. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 9:44 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes#12-2017 DRAFT June 7, 2017 Page 10 TOWN COUNCIL REGULAR MEETING DRAFT MINUTES CALL TO ORDER Mayor Fraser called the regular meet g of the Tiburon Town Council to order at 7:30 p.m. on Wed esday, June 21, 2017, in Town�ouncil Chambers, 1505 Tiburon Boulevard, Tiburon, Califor a. f ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, O'Donnell ABSENT: COUNCILMEMBERS: Two Vacant Seats PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Director of Community Development Anderson, Director of Administrative Services Bigall, Chief of Police Cronin, Management Analyst Creekmore, Town Clerk Stefani ORAL COMMUNICATIONS There were none. CONSENT CALENDAR CC-1. Town Council Minutes—Adopt minutes of June 6,2017 special meeting(Town Clerk Stefani) CC-2. Town Council Minutes—Adopt minutes of June 13,2017 special meeting(Town Clerk Stefani) CC-3. Municipal Code Amendments — Adopt ordinance making amendments to modify residency requirements for the Design Review Board (Community Development Department) CC-4. Municipal Code Amendments — Adopt ordinance making amendments to establish streamlined review procedures for Electric Vehicle Charging Stations (Community Development Department) CC-5. Gann Resolution—Adopt appropriations limit for Fiscal Year 2017-18 (Office of the Town Manager) Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page I CC-6. Town Council Election—Adopt resolutions a)calling an election on November 7,2017; b) requesting consolidation of election services with the County of Marin; and c) providing that the cost of printing the candidate's statement shall be borne by the candidate (Town Clerk Stefani) CC-7. Reappointment to Town Boards, Commissions, Committees — Consider reappointment of Dr. Sue Kwentus to a full term on the Marin Commission on Aging (Town Clerk Stefani) CC-8. Marin County Civil Grand Jury Response—Approve Town's response to the Marin County Civil Grand Jury Report: Overcoming Barriers to Housing Affordability(Office of the Town Manager) CC-9. Management and Unrepresented Employee Compensation Program — Adopt resolutions amending the Town's Management and Unrepresented Employee recognition and incentive compensation programs for Fiscal Year 2017-18 (Director of Administrative Services Bigall) Vice Mayor O'Donnell requested Consent Calendar Item No. 6 be removed for discussion. MOTION: To adopt Consent Calendar Items 1-5 and 7-9, as written. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Fredericks, Fraser, O'Donnell ABSENT: Two Vacant Seats CC-6. Town Council Election—Adopt resolutions a)calling an election on November 7,2017; b) requesting consolidation of election services with the County of Marin; and c) providing that the cost of printing the candidate's statement shall be borne by the candidate (Town Clerk Stefani) Vice Mayor O'Donnell called the Council's attention to a typographical error in proposed resolution (a). He said Section 2,Paragraph 2 should read"...If any one of the incumbents does not file for re- election to office by August 11,2017 at 5:30 P.M.,the filing period for such office is extended until 5:30 P.M. on August 16, 2017, for non-incumbent candidates only.". The original time was incorrectly indicated to be 3:50 P.M. MOTION: To adopt Consent Calendar Item No. 6, as amended. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Fredericks, Fraser, O'Donnell ABSENT: Two Vacant Seats ACTION ITEMS Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page 2 AI-l. Auto License Plate Reader System — Consider authorization of replacement of the Town's Automatic License Plate Reader System (Office of the Town Manager/Police Department) Chief of Police Cronin said the Town installed the current Auto License Plate Reader System (ALPRS) in 2010, and since then, it has worked effectively and reduced crime. After purchase,the company came under new ownership,which has made repairs difficult and has resulted in delays in maintaining the system. He said the cameras on Tiburon Boulevard recently suffered failure due to a power surge,and there had been a significant delay in determining that the cameras needed to be replaced, at a cost of $50,000. He added that this would result in the same system, with the same troublesome maintenance issues.He said staff had obtained a quote from a different company,Vigilant,to replace the entire system at a cost of$66,000.He briefly reviewed several advantages to changing vendors, among them being that Vigilant is local and the largest provider of ALPRS in the Bay Area. Chief Cronin said the staff is requesting an addition to the budget to purchase this system, authorization for the Town Manager to negotiate the contract, and for the Council to consider amending several policy changes previously imposed. Of the policy changes,Cronin said two were problematic: length of data retention, and the ability to share data. He said many of the crimes committed here are committed by serial criminals,and many are apprehended outside of Tiburon.He said a longer retention period and the ability to share data with other agencies employing ALPRS would give Tiburon police more investigative opportunity to see if vehicles associated with other crimes had visited Tiburon. Vice Mayor O'Donnell asked if the Town had made a claim to PG&E for the power surge(s).Cronin said not yet; staff is gathering evidence on the actual dates of the surges. Cronin added that the first power surge likely destroyed the surge protector, and the second destroyed the cameras. O'Donnell also inquired about the privacy considerations of the cameras. Cronin confirmed that there had never been issues of improper use of the cameras,and said he is confident that there is little opportunity for abuse of the system. Mayor Fraser commented that the change in retention of the data was quite large,going from 30 days to two years. He asked if there would be any issues with offsite data storage of the Town received a subpoena. Chief Cronin said the data still belongs to the Town, and information would still be compiled by staff. Fraser also inquired about the change of the authority role from the Town Manager to the Chief of Police. Cronin said he was comfortable in the role,and said there was benefit to some delegation of responsibility. Councilmember Fredericks asked that the Police Department give periodic reports to the Council on the usage of the system. Chief Cronin agreed. Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page 3 Mayor Fraser opened the floor for public comment. Larry Tint said his home had been robbed several years ago, and was a supporter of these cameras and a longer retention period. He wondered if the new system came with a warranty to offset the increased cost. Chief Cronin said the cameras came with a 1-year warranty, but was unsure if the Town could purchase additional warranty beyond that.He added that the City of Belvedere has the same system, and is very satisfied with it. A member of the public commented that the changes to the policy were not on the agenda, and therefore, could not be acted upon tonight. Town Attorney Stock agreed. MOTION: Authorize a$75,000 allocation to the FY 2017-18 Municipal Budget for purchase of new system and authorize Town Manager to negotiate contract with vendor,Vigilant. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Fraser, Fredericks, O'Donnell ABSENT: Two Vacant Seats AI-2. Open Space Management Update—Receive staff's report on open space management funding and consider desired level of funding to be included in the Fiscal Year 2017-18 Budget(Department of Public Works) Director Barnes gave a brief overview of the funds that had been allocated toward Open Space Management since 2010 and the adoption of the Open Space Management Plan.He reviewed several proposed projects for the coming year,including some work to be done in open space areas to protect existing Tiburon Jewelflower populations. Director Barnes said the local advocate for the protection of the Jewelflower is insistent that the work to remove the invasive oat grass must be done in the spring.He said this proposal is in conflict with the Town's existing mitigation measures and the Open Space Management Plan states that work should only be done in these sensitive areas when the endangered species in question (the Jewelflower) is dormant. Director Barnes said complying with this proposal would require completion of an environmental study and modification to the existing mitigation measures. If completed, the Town would hire an experienced weeder to remove the oat grass each spring for four years. However, he added, if that experienced weeder were unavailable,the Town would have to hire a contractor to do the work,and a biologist to supervise, both likely at an additional expense. In response to a question from Councilmember Fredericks, Director Barnes clarified that the mitigation measure in question is that the endangered species must be dormant when doing work in the area. He said staff has been told that the work needs to be done in the spring before the oat grass seeds, but the Jewel flower does not become dormant until mid-July. He added that even while Town Council Minutes #xx-2017 DRAFT June 21, 2017 Page 4 dormant, the Jewelflower is still visible, but very small, which is why a weeder with specialized knowledge is required to remove the oat grass even then. Fredericks wondered if an individual could not do the weeding effectively when the Jewelflower is dormant because the plant is still visible.Director Barnes said they could,but staff had been told by the proponent that the work to remove the invasive oat grass needed to be done in the spring, and could not wait until the Jewelflower is dormant.Barnes further clarified that the new environmental study was necessary to update the previously-adopted Open Space Management Plan to allow this work to be done in the spring, when the Jewelflower is not dormant. Vice Mayor O'Donnell wondered why the environmental study was so expensive for what appeared to be a small change. Director Barnes confirmed that the environmental study was for new mitigation measures, and to allow the Town to do the weeding at a different time of year. The Council agreed that the cost was very high for such a small amendment, and questioned the value of such a study. Director of Community Development Anderson said the current Open Space Management Plan states that further environmental review would be necessary if the Town needed to do work near the endangered species, at a time they are active and not dormant. Director Anderson said it has now come to the staff's attention that the oat grass must be removed at the same time that the endangered species in question,the Tiburon Jewelflower,is active.He said a protocol needs to be determined for how to do the work, and when. Councilmember Fredericks asked if it was a possibility to do only the amount of weeding that the budget allows each year, once the study is completed. Director Barnes said it was a possibility,but said it was important to eradicate invasive species for 3-4 consecutive years. Vice Mayor O'Donnell asked for clarification about the staff's suggestions to have contractors work near the sensitive species being met with resistance, even if they were to be monitored by a professional biologist. Director Barnes said the staff had attempted to bring in other organizations, like the Conservation Corps,but these organizations were objected to by the Jewelflower proponent, even though the operations were directly overseen by a biologist. Mayor Fraser asked Director Barnes if these organizations had the capabilities to do the job properly. Director Barnes said they did, as long as they were overseen by a biologist. Mayor Fraser opened the floor for public comment. Eva Buxton, local botanist, said she has experience working with the Tiburon Jewelflower. She spoke to the importance of protecting and preserving the rare and endangered species. She argued that the invasive species removal is delicate work,and that a biologist supervising the Conservation Corps would not be able to truly monitor the removal activity. She expressed confidence that she could work with the Town to find an appropriate weeder. Town Council Minutes#xx-2017 DRAFT .lune 21, 2017 Page 5 Vice Mayor O'Donnell found it troubling to suggest that biologist meant to supervise would not be doing so, or that others are not skilled enough to do the work, or couldn't be trained. He was concerned that the issue was being driven forward with a narrow focus. He believed there are good ideas to do the work, with proper supervision. He was willing to spend more money on open space management,but expressed concern over the expenditure for the study and the process taking shape. Councilmember Fredericks said the new study must be done because the existing study does not address these kinds of special protected species. She said she would like to see the Town authorize this expenditure to start getting rid of invasive species that are threatening the habitats of protected species found only in Tiburon. Mayor Fraser said he was confident in the Department of Public Works' ability to find the right resources and mitigate the situation. He suggested Director Barnes consult with Ms. Buxton if additional consultation on implementing the right program is needed. Town Manager Chanis clarified that the requested addition of$15,000 in this fiscal year's budget was for one skilled weeder to do the work over four years, rather than hiring a contractor to do the work and a biologist to supervise. Vice Mayor O'Donnell asked how the Council will be kept apprised of the progress.He believed that person should be held to some degree of accountability for work done in the field. Director Barnes said that while the ultimate goal is to protect the Jewelflower, the actual work is removal of the oat grass, which can be measured. Town Manager Chanis added that if a person is identified, staff can return to the Council to describe the protocol that will be used in the field. MOTION: Authorize a $15,000 allocation to the FY 2017-18 Municipal Budget, as recommended, and request periodic progress reports on the project. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Fraser, Fredericks, O'Donnell ABSENT: Two Vacant Seats AI-3. Town Budget — Adopt resolution approving Fiscal Year 2017-18 Tiburon Municipal Budget (Office of the Town Manager/Department of Administrative Services) Town Manager Chanis said the Council had received the full Fiscal Year 2017-18 Municipal Budget report from staff on June 7,2017.He said this item is typically adopted on the Consent Calendar,but due to the action taken tonight, he said staff is requesting the Council now adopt the FY2017-18 Municipal Budget as proposed on June 7, 2017, including the modifications made tonight. Mayor Fraser opened the floor for public comment. There was none. MOTION: To adopt the resolution approving the Town of Tiburon Municipal Budget for Fiscal Year 2017-18, including additional allocations for the ALPRS and Open Space Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page 6 Management. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Fraser, Fredericks, O'Donnell ABSENT: Two Vacant Seats AI-4. Vacancies on Town Council—Consider making two interim appointments to fill two vacancies on the Town Council (Office of the Town Manager) Town Manager Chanis said two vacancies on the Town Council were created by the resignations of Councilmembers Doyle and Tollini earlier this year. He said the Council interviewed 16 applicants for the two open positions. These two individuals will serve until the date of a special election to be held in November. Those elected will serve the remainder of the terms, until 2020. Chanis said the Council had previously determined a process for the appointment: after public comment, each Councilmember will publicly state his or her four "preferred" candidates to help guide discussions until an appointment can be made. Mayor Fraser opened the floor for public comment. There was none. Mayor Fraser thanked the applicants for their interest and desire to serve the community.He said the number of applicants spoke to a great desire to serve the community in Tiburon.He asked that those individuals not selected for the Town Council this evening focus their energies toward the other openings on local boards and commissions. Mayor Fraser said he believed the Council benefits from diversity of background, experience, thinking and leadership. He added that there is also value to considering the background of individuals and their service to this community, or other communities. He said he was bringing forward four candidates he believed represented the community and culture, and who would look toward the future to make Tiburon an even better place. Mayor Fraser announced his four preferred candidates: David Kulik, Holli Thier, Jon Welner, and Angela McInerney. Councilmember Fredericks said she prioritized candidates based on previous volunteer experience in Town, a commitment to running in the election in November, those who had a broad vision but specific ideas on what is feasible, some skill or background that would add to the Council's deliberations, and those who would not have a personal interest in the matters that come before the Town Council. Councilmember Fredericks announced her four preferred candidates: Jon Welner, Holli Thier, Patrick Sherwood, and Angela McInerney. Vice Mayor O'Donnell said this was a difficult decision to make,and commented on how wonderful it is to have so many individuals show an interest in getting involved in the community. He also asked those individuals not selected for the Town Council to stay involved in the community. He said he had a preference for applicants who had already served the Town in some way. Vice Mayor O'Donnell announced his four preferred candidates: David Kulik, Jack Ryan, Holli Thier, and Patrick Sherwood. He also gave honorable mentions to Jon Welner and Angela McInerney, and Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page 7 reiterated that it had been a difficult choice. Mayor Fraser said a total of six applicants had been brought forward by the three members of the Council.He said one candidate,Holli Thier,had the immediate support of all three councilmembers. MOTION: To appoint Holli Thier to an interim position on the Tiburon Town Council,to serve until the date of a special election on November 7, 2017 Moved: Fredericks, seconded by Fraser VOTE: AYES: Fraser, Fredericks, O'Donnell ABSENT: Two Vacant Seats The Council discussed the attributes of the remaining applicants. MOTION: To appoint David Kulik to an interim position on the Tiburon Town Council, to serve until the date of a special election on November 7, 2017 Moved: O'Donnell, seconded by Fraser VOTE: AYES: Fraser, Fredericks, O'Donnell ABSENT: Two Vacant Seats Mayor Fraser congratulated Holli Thier and David Kulik on their appointments to the Town Council. PUBLIC HEARINGS PH-1. Cypress Hollow Landscape&Lighting District(LLD)—Hold annual protest hearing and consider adoption of resolution to continue the LLD assessment for Fiscal Year 2017-2018 (Department of Public Works) Director of Public Works Barnes said the Town has maintained the Cypress Hollow Landscape and Lighting Assessment District since 1998, and assessed residents for the annual cost. He said the California Streets and Highways Code requires the Town to hold an annual, duly-noticed public hearing to hear any objections to the assessment or the district.He said the notice had been sent to all residents in the district, and the Town has not received any inquiries on the proposed assessment. Mayor Fraser opened the floor for public comment. There was none. MOTION: To adopt the resolution continuing the assessment for Fiscal Year 2017-18. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Fraser, Fredericks, O'Donnell ABSENT: Two Vacant Seats TOWN COUNCIL REPORTS Councilmember Fredericks said she had submitted a request for Tiburon to be nominated as a site for study for the Resilience by Design Initiative. She said Resilience by Design is an initiative patterned after an approach for public-private partnerships that brought innovative design solutions to the areas Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page 8 impacted by Hurricane Sandy. She said the first award for this initiative is having the design team design solutions for environmental impacts. Vice Mayor O'Donnell said he will be attending the Marin Clean Energy Contracts Committee meeting at the end of the week. He said Marin Clean Energy is poised to take on six new jurisdictions,most of which are in Contra Costa County.He said it was a large undertaking for MCE. O'Donnell also inquired about the advertising process for the vacancies on the Design Review Board,and now,the Planning Commission and the Parks,Open Space and Trails Commission.Town Clerk Stefani replied that advertising could begin as soon as the next day for the new vacancies,and has already begun for the Design Review Board vacancy. TOWN MANAGER REPORT Town Manager Chanis said the interim Town Councilmembers will be sworn in at the regular July 5 Town Council meeting and the new Council will sit for a photograph following the meeting. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 9:00 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes#xx-2017 DRAFT June 21, 2017 Page 9 TOWN OF TIBURON Town Council Meeting July 5, 2017 G 1505 Tiburon Boulevard J y �. Tiburon, CA 94920 Agenda Item: CC Y- STAFF PO . To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Anno cement of Three Special Vacancies on the Planning Commission Va , Open Space and Trails Commission Reviewed By: BACKGROUND Town Council Resolution No. 16-2007 (Appointments Procedure) requires that the Mayor announce special vacancies that have occurred on Town boards, commissions and committees at the earliest possible Town Council meeting following the vacancy, and direct staff to publish a special vacancy notice in The Ark to inform the public of these vacancies and to seek applicants to fill the positions. Planning Commission Vacancy(1) On June 21, 2017, David Kulik was appointed to an interim position on the Tiburon Town Council. Mr. Kulik submitted his resignation (Exhibit 1) from the Planning Commission on June 22, 2017. The individual appointed to fill this special vacancy will serve the remainder of Mr. Kulik's term, until February 2021, and will be eligible for reappointment at that time. Parks, Open Space and Trails Commission Vacancies (2) On June 21, 2017, Holli Thier was appointed to an interim position on the Tiburon Town Council. Ms. Thier submitted her resignation (Exhibit 2) from the Parks, Open Space and Trails Commission on June 22, 2017. The individual appointed to fill this special vacancy will serve the remainder of Ms. Thier's term, until February 2018, and will eligible for reappointment at that time. On May 17, 2017, the Town Council adopted Resolution No. 13-2017, requiring seated Parks, Open Space and Trails Commissioners to be residents of the Town of Tiburon. At the time of adoption, only one Commissioner was not a resident of Tiburon: Peter Winkler. Mr. Winkler submitted his resignation (Exhibit 3) from the Parks, Open Space and Trails Commission on June 26, 2017. The individual appointed to fill this special vacancy will serve the remainder of Mr. Winkler's term, until February 2019, and will be eligible for reappointment at that time. Special vacancy notices (Exhibit 4) were posted at Town Hall, the Library, and on the Town's website on Friday, June 23. The notice will also appear in today's issue of The Ark newspaper. The deadline for applications for all positions is July 27, 2017 (although the positions will remain open until filled). The Council will be required to interview all new applicants for the position before an appointment is made; however, the Mayor has the discretion to waive the interview of any applicant that the Council has interviewed within the past year. RECOMMENDATION Staff recommends that the Town Council announce the special vacancies on the Planning Commission and Parks, Open Space and Trails Commission by adoption of this report on the Consent Calendar. Exhibits: 1. Letter of Resignation—David Kulik(Planning Commission) 2. Letter of Resignation—Holli Thier(POST) 3. Letter of Resignation—Peter Winkler(POST) 4. Special Vacancy Notices(2) Prepared By: Lea Stefani, Town Clerk Lea Stefani From: David Kulik <kulikl@me.com> Sent: Thursday,June 22, 2017 3:22 PM To: Lea Stefani Subject: Re:A new beginning and a bittersweet ending.. Lea- I hereby resign from the Tiburon Planning Commission. Please forward this as appropriate. Thanks and look forward to working with you in this new role. David On Jun 22, 2017, at 10:36 AM, Lea Stefani <lstefani@)townoftiburon.org> wrote: Holli and David, Congratulations to you both on your exciting new roles. I know I am certainly looking forward to working with (and seeing)you both much more. Assuming you both accept the appointment, please submit a letter of resignation to me for your respective boards. One sentence via email is fine. Let's just make it official so I can get to work on filling YOUR seats! Lea Stefani Town Clerk I Town of Tiburon (415)435-7377 Istefani@townoftiburon.org EXHIBIT NO. Lea Stefani From: Holli Thier <hollithier@gmail.com> Sent: Thursday, June 22, 2017 3:30 PM To: Lea Stefani; (Tiburon POST) Holli Thier Subject: Re:A new beginning and a bittersweet ending.. Lea: Yes I am submitting my resignation on POST. I am very excited to start on the Town Council although I will definitely miss POST! Thanks for everything you do! Holli Holli P.Thier,J.D. President The Thier Group m:415.407.4843 e: hollithier@gmail.com On Jun 22, 2017, at 12:36 PM, Lea Stefani<Istefani@townoftiburon.org>wrote: Holli and David, Congratulations to you both on your exciting new roles. I know I am certainly looking forward to working with (and seeing)you both much more. Assuming you both accept the appointment, please submit a letter of resignation to me for your respective boards.One sentence via email is fine. Let's just make it official so I can get to work on filling YOUR seats! Lea Stefani Town Clerk I Town of Tiburon (415)435-7377 Istefani(a@townoftiburon.org EXHIBIT NO. i Lea Stefani From: Patrick Barnes Sent: Monday,June 26, 2017 7:40 AM To: Lea Stefani; Liz Kerslake Cc: Greg Chanis Subject: FW: FW: 7-18-17 *POST*commission meeting cancellation Lea—We have received resignations from both Peter and Holli. You can advertise both positions for POST at your convenience. Patrick Barnes, PE Director of Public Works/Town Engineer 415-435-7388 From: Heywink@aol.com [mailto:Heywink@aol.com] Sent:Sunday,June 25, 2017 2:13 PM To: Patrick Barnes<pbarnes@townoftiburon.org> Subject: Re: FW: 7-18-17 *POST* commission meeting cancellation Pat, I am happy to accommodate your timing. I hereby resign my position on the POST commission, effective immediately. Regards. Peter Peter Winkler 415.435.2677 In a message dated 6/23/2017 9:44:28 A.M. Pacific Daylight Time, pbarnes antownoftiburon.org writes: Peter—I understand your term ends July 31". 1 wish we were able to have one more meeting with you as chair, to recognize all you have done over the years, but that is not possible. Having received Holli's resignation we are going to start advertising to fill her seat. It would be good if we could advertise your seat at the same time. To do this prior to July 31St, we need your resignation. If you would be so kind,this will help us get the seats filled quicker. An e-mail will do. Thanks. I look forward to your continued involvement in the community. Patrick Barnes, PE Director of Public Works/Town Engineer EXHIBIT NO. 415-435-7388 1 TOWN OF TIBURON SPECIAL VACANCY NOTICE On Town of Tiburon Boards, Commissions & Committees 2017 PLANNING COMMISSION Statutory Authority: Section 3.04 of Tiburon Zoning Ordinance Term: 4 Years Purpose: The Planning Commission reviews and acts on applications for Conditional Use Permits, Secondary Dwelling Unit Use Permits,Minor Subdivisions,Lot Line Adjustments and certain other required applications. The Planning Commission also makes recommendations to the Town Council regarding Zone Changes,Zoning Text Amendments,Precise Development Plans,Major Subdivisions, and amendments to Master Plans and the Tiburon General Plan. Decisions of the Commission are final, unless appealed to the Town Council. Qualifications: Applicants must be residents of the Town of Tiburon and have the interest, dedication and time commitment to promote the general welfare of the community through proper interpretation and implementation of the Tiburon General Plan and Tiburon Zoning Ordinance. The vacancy on the Planning Commission has occurred as follows: Appointee Date Appointed Date Resigned Term Expires 1) David Kulik 03/2017 6/22/2017 2/28/2021 Interested residents can contact Tiburon Town Clerk Lea Stefani at (415)435-7377 for more information,or submit an application at Tiburon Town Hall, 1505 Tiburon Boulevard.Applications are also online at www.townoftiburon.org. Deadline for Applications: July 27, 2017 (Position open until filled) Notice Posted at Town Hall&Library Notice published in The Ark on July 5, 12& 19, 2017 CC:Marin IJ EXHIBIT NO. Ll Revised 6/26/17 TOWN OF TIBURON SPECIAL VACANCY NOTICE On Town Commissions, Boards & Committees 2017 Parrs, Open Space and Trails Commission (POST) Statutory Authority: Title I, Chapter 2, Article VI of the Tiburon Municipal Code; Town Council Resolution No. 22-2008; Town Council Resolution 13-2017 Term: Four Years Purpose: The POST Commission serves as the official Bicycle-Pedestrian Advisory Committee of the Town. Among its duties are to periodically review the Tiburon Bicycle &Pedestrian Master Plan and submit recommendations to the Town Council on bicycle and pedestrian-related matters. The POST Commission also periodically reviews the Parks and Recreation Element of the Tiburon General Plan, and makes specific recommendations to the Planning Commission and Town Council on policy matters pertaining to parks and/or open space lands under the jurisdiction of the Town, including their acquisition, maintenance, improvement and operation. The POST Commission assists with the organization of Town-sponsored events such as the Coastal Clean-up, public facility dedications and fund-raising events. Qualifications: Applicants should be residents of the Town of Tiburon and have an interest and time available to help promote the general welfare of the community. Vacancies on the Parks, Open Space, and Trails Commission have occurred as follows: Appointee Date Appointed Date Resigned Term Expires 1) Holli Thier 6/2014 6/22/2017 2/28/2018 2) Peter Winkler 3/2015 6/26/2017 2/28/2019 Interested residents can contact Tiburon Town Clerk Lea Stefani at (415)435-7377 for more information,or submit an application at Tiburon Town Hall, 1505 Tiburon Boulevard.Applications are also online at www.townoftiburon.org. Deadline for Applications: July 27, 2017 (Position open until filled) Notice Posted at Town Hall&Library Notice published in The Ark on July 5, 12& 19, 2017 CC:Marin IJ TOWN OF TIBURON Town Council Meeting c , 1505 Tiburon Boulevard July 5, 2017 �t1 Tiburon, CA 94920 Agenda Item: CC-� rA REPORT To: Mayor and Members of the Town Council From: Administrative Services Department Subject: Inv stment Summary—May 2017 Reviewed By: ' BACKGROUND Pursuant to Government Code Section 53601, staff is required to provide the Town Council with a report regarding the Town's investment activities for the period ended May 31, 2017. ANALYSIS May 2017 Agency Interest Investment Amount Rate Maturity Town of Tiburon Local Agency Investment $24,150,164.40 0.925% Liquid Fund (LAIF) Money Market(Bank of $ 100,000.00 0.15% Liquid Marin) Total $24,250,164.40 The total invested at the end of the prior month was $23,250,164.40, therefore; the Town's investments increased by $1,000,000 from April 2017. FINANCIAL IMPACT No financial impact occurs by accepting this report. The Town continues to meet the priority principles of investing—safety, liquidity and yield in this respective order. RECOMMENDATION Staff recommends that the Town Council: Move to accept the Investment Summary for May 2017 Prepared By: Heidi Bigall, Director of Administrative Services TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard July 5,2017 Tiburon CA 94920 Agenda Item: CC ' STAFF Jr PO . To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Designation of Voting Delegate(s) to League of California Cities Annual Confkrence Reviewed By: � J BACKGROUND The League of California Cities' Annual Conference is scheduled for September 13 — 15, 2017 in Sacramento, California. In order to vote on matters at the Annual Business Meeting, the Town Council must appoint a voting delegate. The Town's delegate, along with the representatives from other cities, will consider and take action on resolutions that establish League policy. According to the League's bylaws, a city may appoint a voting delegate and up to two alternates. Councilmember Fredericks has served as voting delegate in previous years and plans to attend the conference this year. Councilmember Fredericks' appointment can be adopted on consent, if the Council wishes to do so. If there is interest in appointing up to two alternate delegates, the item should be pulled from the consent calendar for further discussion and action. Whoever is chosen as the Town's voting delegate(s) must be available to attend the Annual Business Meeting (at the closing General Assembly), scheduled for Friday, September 15. RECOMMENDATION Staff recommends that the Town Council: 1) Confirm Councilmember Fredericks' representation of the Town (by adopting this report on Consent Calendar) as its voting delegate at the Annual Business Meeting of the League of California Cities; or 2) If the Council desires to appoint alternate delegates, the item should be pulled from the Consent Calendar and the appointments considered as an action item. Exhibits: League of California Cities 2017 Annual Conference Voting Procedures and Appointment of Delegate Form Prepared By: Lea Stefani, Town Clerk L1400 K Street, Suite 400 • Sacramento, California 95814 �J Phone: 916.658.8200 Fax: 916.658.8240 OF CALL FORN1A www.cacities.org CITIES Council Action Advised by July 31, 2017 May 3, 2017 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference—September 13— 15, Sacramento The League's 2017 Annual Conference is scheduled for September 13 — 15 in Sacramento. An important part of the Annual Conference is the Annual Business Meeting(during General Assembly), scheduled for 12:30 p.m. on Friday, September 15, at the Sacramento Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, September 1, 2017. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that desianating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.or . In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates,but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together,they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Sacramento Convention Center, will be open at the following times: Wednesday, September 13, 8:00 a.m. — 6:00 p.m.; Thursday, September 14, 7:00 a.m. —4:00 p.m.; and Friday, September 15, 7:30 a.m.— Noon. The Voting Delegate Desk will also be open at the Business Meeting on Friday,but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, September 1. If you have questions,please call Carly Shelby at (916) 658-8279. Attachments: • Annual Conference Voting Procedures • Voting Delegate/Alternate Form Annual Conference Voting Procedures 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates,may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk,may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates,but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute,the Credentials Committee will detennine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. IE LEAGUF OF CALI FOKN 1A CITY: CIT I ES 2017 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, September 1,2017. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting(General Assembly),voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative,the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals(voting delegates and alternates)who are identified with a special sticker on their conference badge.This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name: Title: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please complete and return by Friday, September 1, 2017 League of California Cities FAX: (916) 658-8240 ATTN: Carly Shelby E-mail: cshelby@cacities.org 1400 K Street, 4th Floor (916) 658-8279 Sacramento, CA 95814 Town Council Meeting TOWN OF TIBURON July 5, 201 1505 Tiburon Boulevard 1 Y Tiburon, CA 94920 Agenda Item: CC r STAFF REPORT To: Mayor and Members of the Town Council From: Greg Chanis,Town Manager Michael Cronin,Police Chief Subject: Auto ated License Plate Reader System Policy Updates Reviewed By: ' BACKGROUND In 2009, the Town Council approved the acquisition of an Automated License Plate Reader System (ALPRS) to be operated and managed by the Police Department as a crime prevention and investigative tool. The system functioned as expected and has proven to be a valuable investigative tool. It is credited with making a significant contribution to the subsequent drop (roughly 50%) in the local crime rate. Widespread awareness of Tiburon's use of the system, a result of the extensive publicity surrounding one of the first examples of such use, is believed to have had a substantial deterrent effect. Recently, the system experienced significant damage, and on June 20, 2017, Town Council approved the purchase of a new ALPRS provided by Vigilant Solutions. The Vigilant system is similar to our current system but has some additional capabilities that are significant. Our current ALPRS identifies license plates with high reliability and searches state and federal data bases for "wanted" vehicles. In addition to that capability, the Vigilant system can also determine make and color of vehicles (which is sometimes all we have to go on), and can search Vigilant's own `private' data base of millions of vehicles, identifying those vehicles which may be associated with crimes in other jurisdictions. Of special importance is the fact that Vigilant is the largest ALPRS provider in the Bay Area, and the only other provider to law enforcement agencies in Marin County. This is important because Vigilant has the largest collection of local `private' data in the communities where perpetrators of crimes in Tiburon are most likely to come from. Vigilant's unique database allows us a high probability of seeing where a particular vehicle has been. That is important because even when we have a license plate, it doesn't necessarily lead us to the perpetrator's home. Criminals often use unreported stolen cars or cars rented under fraudulent circumstances, making it impossible to locate them. This makes Vigilant's unique data base a significant addition to our investigative ability. TOWN OF TIBURON PAGE 1 OF 2 Jill' POLICY CONSIDERATIONS When the Town Council approved the initial ALPRS in 2009, several policy issues were also discussed, resulting in a policy which imposed a 30-day limit on the retention of data collected by the ALPRS, as well as certain restrictions on sharing ALPRS data with anyone outside the Tiburon Police Department. In order to fully utilize the additional capabilities of the Vigilant system, staff recommends the Council consider revisions to the current policy. Our current system stores data on a server located at the Tiburon Police Department, whereas the Vigilant system would store data on an offsite server maintained by Vigilant. This provides for the capability to share ALPRS data with other law enforcement agencies using the Vigilant system. This means the search for a particular license plate by another agency, either in a criminal investigation, or possible national security investigation, would reveal whether that vehicle had been recorded entering or leaving Tiburon. The proposed changes to the current policy acknowledge that data will now be stored on a vendor maintained server,and provides for ongoing sharing of data with other law enforcement agencies, subject to the authorization of the Chief of Police or the Police Captain. Extending or eliminating the current 30-day storage time restriction for data is also important to consider. In many instances, crimes don't come to light, or vehicles associated with crimes aren't known, for months or even years. When they do become known, perhaps by another agency, we would know if they have ever visited Tiburon. Staff is recommending Council consider extending the time data is stored from 30 days to 2 years. Attached to this report as Exhibit 1 is a redline version of the relevant policy which incorporates the proposed changes. We have also provided a clean copy of the revised policy attached as Exhibit 2. RECOMMENDATIONS: Staff recommends the Tiburon Town Council: 1. Consider approval of the recommended changes to previously established ALPRS policy with regard to data retention and access. Exhibits: 1) Revised Policy(Red-lined) 2) Revised Policy Prepared by: Greg Chanis,Town Manager 378. AUTOMATED LICENSE PLATE READER SYSTEM. PURPOSE AND SCOPE Periodically the Town of Tiburon experiences patterns of criminal activity perpetrated by non-resident criminals. Most of this crime has involved theft from vehicle, burglary and auto theft. The Police Department staff has determined that deployment of a fixed Automated License Plate Reader System (ALPRS) would be a desirable and cost effective investigative tool for suppression of these crimes. The Town Council has concluded that such a system will enhance public safety in the Town of Tiburon. It is the intent of the Town Council to: 1. Ensure that ALPRS is capable of effectively and efficiently achieving its articulated purpose. 2. Ensure that the design, scope and capabilities of the ALPRS minimize its negative impact on privacy. 3. Ensure that the decisions to employ ALPRS, including system design and cost, are made through an open and publicly accountable process. 4. Create technological and administrative safeguards to reduce the potential for misuse and abuse of the system. 378.1 POLICY The Tiburon Police Department operates a ALPRS as an investigative tool for the sole purpose of creating a safer environment for all those who live, work and visit the Town. This policy provides guidelines for ALPRS operation. 378.2 DEFINITIONS 378.2.1 ALPRS A non-portable, fixed system consisting of a camera, or cameras, and related equipment used to capture, record, transmit and store license plate and vehicle images/data recorded on public spaces for use in criminal investigations; and for searching data files for vehicles wanted or sought in connection with the commission of a serious crime; and capable of notifying police of the presence of such vehicles. 378.3 PROCEDURE The following procedures have been established for the effective operation of the ALPRS. BIS'NO. 0*0 EXHIBIT 378.3.1 EQUIPMENT & LOCATION ALPRS cameras used by the Tiburon Police Department will be in fixed locations in public space approved by the Town Manager. The cameras will be positioned to record rear images of vehicles and their license plates only. Cameras will not have pan, tilt and zoom capabilities or the ability to record sound. Cameras will not be installed in, or directed at any space where a reasonable expectation of privacy exists. 378.3.2 USER ACCESS Images/data will be continuously recorded. Images/data will be transmitted to a dedicated secure server maintained by the system vendor det Frnined ate-the Town information CL]r\/IGeS Managef. Access to the images/data will be limited to the Town informatiOR SeWiGes Manager, Watch Commanders, Investigating Officer(s)DeteGtiye, Evidence Technician, Police Captain and Police Chief. Access is for the sole purpose of identifying vehicles suspected of being occupied or operated by person(s) responsible for crimes under investigation by the Tiburon Police Department or other law enforcement agency. Access will require a unique login/password for each authorized user of the system. User names and passwords will be issued to individuals approved by the Chief of Police. The system will record user access for audit purposes. Real time access and viewing may be authorized by the Chief of Police, the Police Captain or the watch Commander to facilitate emergency traffic or disaster management, or when it is reasonable to believe such use may result in the apprehension of an at large felony suspect known or suspected of being in or en-route to the Tiburon area. 378.3.3 TRAINING Personnel authorized to access the ALPRS will be appropriately trained and supervised in use of the equipment and this policy. 378.3.4 PROHIBITED ACTIVITY System use will be conducted in a professional, ethical and legal manner. The ALPRS will not be used for any purpose not directly related to the investigation of reported crime or disaster management. 378.4 IMAGE/DATA STORAGE All images/data will be stored on a secure server maintained by the system vendorJR-a seG pro aroo with access restricted to authorized persons, except that images/data retained in connection to a criminal investigation shall be transferred to suitable storage medium and placed into evidence in accordance with current departmental evidence procedures. Images/data not required for investigative purposes shall be retained on the secure server for a period of two years+"iys. The system shall be configured to automatically purge any images/data older than 2 years, except those retained in connection with a criminal investigationthaR "�-cls. 378.5 DATA/IMAGE SHARING®ELEAS9 OF IMAGE Data/Images may be shared on an ongoing basis with other local, State, or federal law enforcement agencies, and shall only occur with the authorization of the Chief of Police or the Police Captain. The release ef shall be deRe eRly with the autherizatiOR of the Chief 9 order E)F 4R aGG9rdaHGe with a federal or Galik)FRia statute. Irnages/data released 6IRder G Ttrn�the EvideRGe TonhRini 4 378.5.1 ALLIED AGENCY INVESTIGATIVE REQUESTS Requests for images/data from other government agencies required for a criminal investigation shall be submitted to the Chief of Police or the Police Captain, who will promptly review the request for conformity with this policy before any release. The images/data requested shall be preserved until the request has been reviewed. Release of any images will be in accordance with current departmental evidence procedures. 378.5.2 PUBLIC RECORDS ACT REQUESTS Images/data captured by ALPRS are exempt from release pursuant to the California Public Records Act (CPRA) Government Code Section 6254. 378. AUTOMATED LICENSE PLATE READER SYSTEM: PURPOSE AND SCOPE Periodically the Town of Tiburon experiences patterns of criminal activity perpetrated by non-resident criminals. Most of this crime has involved theft from vehicle, burglary and auto theft. The Police Department staff has determined that deployment of a fixed Automated License Plate Reader System (ALPRS) would be a desirable and cost effective investigative tool for suppression of these crimes. The Town Council has concluded that such a system will enhance public safety in the Town of Tiburon. It is the intent of the Town Council to: 1. Ensure that ALPRS is capable of effectively and efficiently achieving its articulated purpose. 2. Ensure that the design, scope and capabilities of the ALPRS minimize its negative impact on privacy. 3. Ensure that the decisions to employ ALPRS, including system design and cost, are made through an open and publicly accountable process. 4. Create technological and administrative safeguards to reduce the potential for misuse and abuse of the system. 378.1 POLICY The Tiburon Police Department operates a ALPRS as an investigative tool for the sole purpose of creating a safer environment for all those who live, work and visit the Town. This policy provides guidelines for ALPRS operation. 378.2 DEFINITIONS 378.2.1 ALPRS A non-portable, fixed system consisting of a camera, or cameras, and related equipment used to capture, record, transmit and store license plate and vehicle images/data recorded on public spaces for use in criminal investigations; and for searching data files for vehicles wanted or sought in connection with the commission of a serious crime; and capable of notifying police of the presence of such vehicles. 378.3 PROCEDURE The following procedures have been established for the effective operation of the ALPRS. EXHIBIT NO. 378.3.1 EQUIPMENT & LOCATION ALPRS cameras used by the Tiburon Police Department will be in fixed locations in public space approved by the Town Manager. The cameras will be positioned to record rear images of vehicles and their license plates only. Cameras will not have pan, tilt and zoom capabilities or the ability to record sound. Cameras will not be installed in, or directed at any space where a reasonable expectation of privacy exists. 378.3.2 USER ACCESS Images/data will be continuously recorded. Images/data will be transmitted to a dedicated secure server maintained by the system vendor . Access to the images/data will be limited to Watch Commanders, Investigating Officer(s), Evidence Technician(s), Police Captain and Police Chief. Access is for the sole purpose of identifying vehicles suspected of being occupied or operated by person(s) responsible for crimes under investigation by the Tiburon Police Department or other law enforcement agency. Access will require a unique login/password for each authorized user of the system. User names and passwords will be issued to individuals approved by the Chief of Police. The system will record user access for audit purposes. Real time access and viewing may be authorized by the Chief of Police, the Police Captain or the watch Commander to facilitate emergency traffic or disaster management, or when it is reasonable to believe such use may result in the apprehension of an at large felony suspect known or suspected of being in or en-route to the Tiburon area. 378.3.3 TRAINING Personnel authorized to access the ALPRS will be appropriately trained and supervised in use of the equipment and this policy. 378.3.4 PROHIBITED ACTIVITY System use will be conducted in a professional, ethical and legal manner. The ALPRS will not be used for any purpose not directly related to the investigation of reported crime or disaster management. 378.4 IMAGE/DATA STORAGE All images/data will be stored on a secure server maintained by the system vendor, with access restricted to authorized persons, except that images/data retained in connection to a criminal investigation shall be transferred to suitable storage medium and placed into evidence in accordance with current departmental evidence procedures. Images/data not required for investigative purposes shall be retained on the secure server for a period of two years. The system shall be configured to automatically purge any images/data older than 2 years, except those retained in connection with a criminal investigation. 378.5 DATA/IMAGE SHARING Data/Images may be shared on an ongoing basis with other local, State, or federal law enforcement agencies, and shall only occur with the authorization of the Chief of Police or the Police Captain. 378.5.1 ALLIED AGENCY INVESTIGATIVE REQUESTS Requests for images/data from other government agencies required for a criminal investigation shall be submitted to the Chief of Police or the Police Captain, who will promptly review the request for conformity with this policy before any release. The images/data requested shall be preserved until the request has been reviewed. Release of any images will be in accordance with current departmental evidence procedures. 378.5.2 PUBLIC RECORDS ACT REQUESTS Images/data captured by ALPRS are exempt from release pursuant to the California Public Records Act (CPRA) Government Code Section 6254. (,r TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard July 5, 2017 Tiburon, CA 94920 Agenda Item: f't • STAFF REPORT To: Mayor and Members of the Town Council From: Department of Public Works Subject: Recommendation to Reject all Bids for the 2017 Pavement Repair Project and Direct Staff to Start Design on the 20 8 jor Paving Project Reviewed By: Greg Chanis,Town Manager BACKGROUND The 2017 Pavement Repair Project (Project) would repair failed pavement in various roads in Tiburon. The Project was included in the 2017/18 Capital Improvement Plan as Large Pothole Repair Project and was funded based on a preliminary pre-design estimate, for $300,000 from the Street Impact Fund. The Project was designed in-house. The engineer's construction estimate based on previous construction of this type $240,000. Bids for the project were opened on June 22, 2017. The Town received the following two bids: Greentech Industries, Inc. $277,745.00 Paving Construction Services $355,289.50 ANALYSIS The apparent lowest bidder, Greentech Industries, Inc. did not include a bid bond within their bid package. In addition, Greentech Industries, Inc. does not appear to have the requisite experience in this type of paving work. They listed no road work in their references. They have been a contractor for a number of years but have only had a Class A license for four months. Based on this, the Town finds the low bid contractor non-responsive. The second low bidder is well above the engineer's estimate. Currently, Caltrans is reporting bids coming in at 20% above estimate for larger projects. The same is happening to local municipalities even as we have tried to anticipate the higher prices. A recent study done for Novato stated that when there are only two or three bidders on a project the low bid will be 10%to 25% above a professional estimator's estimate. When there is only one bidder that bid will be 25%to 100% higher than a professional estimator's estimate. That is what has happened here. With two bids the low bidder is 15% over the estimate and with one bidder the bid is 48% over the estimate. TOWN OFT.iBURON PAGEI OF2 I L,1y'r, 017 A couple years ago, Staff stated it was better to do very large pavement projects every two years to save on soft costs and to attract more bidders. Staff also stated that it was better to put projects out to bid early in the year when the bidding climate is generally more favorable. The bid results from this project clearly show why those recommendations were sound. This project was designed by staff to fill a gap in paving projects. Staff had recommended delaying the summer 2018 paving project to summer 2019 due to potential traffic and laydown area conflicts with other projects, including two neighborhood undergrounding projects. It now appears that this paving project could be done early in the summer of 2018 without interfering with these projects. Therefore, staff recommends rejecting all bids and using the money from this project to design the large paving project originally planned for construction in 2018. This large paving project includes paving the following streets (preliminary list, subject to revision): Street Name From To PCI APOLLO ROAD MERCURY MERCURY 55 BEACH ROAD MARSH MAR WEST 56 BLACKFIELD DRIVE 1075 FT N/O VIA SAN END 64 FERNANDO HACIENDA DRIVE TRESTLE GLEN 300 FT E/O ACACIA 42 HEATHCLIFF DRIVE SUGARLOAF END 19 JUNO ROAD MERCURY VENUS 61 LAS LOMAS LANE MAR WEST END 12 PLACE MOULIN SUGARLOAF END 16 UPPER CECILIA WAY CECILIA CUL DE SAC 29 VIA CAPISTRANO FRONTAGE VIA CAPISTRANO EAST VIA CAPISTRANO WEST 36 VIA EL VERANO VIA SAN FERNANDO END 25 VIA SAN FERNANDO BLACKFIELD PASEO MIRASOL 19 VIA SAN FERNANDO PASEO MIRASOL PASEO MIRASOL 33 FINANCIAL IMPACT The 2017 Pavement Repair Project was included in the 2017/18 Capital Improvement Plan as Large Pothole Repair Project and was funded at $300,000 from the Street Impact Fund. Staff believes that the design of the large paving project previously planned for construction in 2018 will cost well under the current amount budgeted for the Pothole repair project. RECOMMENDATION 1. Reject all bids for the 2017 Pavement Repair Project 2. Direct Staff to begin design of the 2018 Major Paving project, currently included in the CIP for FY2018/19. Prepared by: Patrick Barnes,Town Engineer 'TOWN OF TiBURON PAGE 2 OF 2 TOWN OF TIBURON Town Council Meeting July S, J 2017 c t 1505 Tiburon Boulevard r , Tiburon,CA 94920 Agenda Item:Al —� STAFF PO . To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: 2017 own Council Committee Appointments Updates Reviewed By: ' BACKGROUND Members of the Town Council are appointed to serve on a variety of local and regional boards and committees and as Town representatives on a number of joint powers authorities. They also serve on ad hoc Town committees, formed for a limited duration of time, to study specific issues or projects in town. The Council adopted the attached committee appointments list (Exhibit 1) for 2017 on January 18, 2017. Following the interim appointments of Councilmembers Thier and Kulik to the Town Council, it is timely for the Council to review its list of committee appointments and make any changes or new appointments for the remainder of 2017. Also attached (Exhibit 2) is a matrix of Council committee appointments on the various state, regional, and local agencies, in addition to Town ad hoc committee appointments. The matrix highlights committee appointments that are now vacant, following the departures of Councilmembers Doyle and Tollini. The Council will consider the appointment list again at the first meeting in January 2018, following the November 2017 special election. RECOMMENDATION Staff recommends that the Town Council consider any revised or new appointments for the remainder of 2017. Exhibits: 1) 2017 Town Council Committee Appointments List, adopted on January 18, 2017 2) Existing Town Council Committee Appointments Matrix for Tracking Updates Prepared By: Lea Stefani, Town Clerk TIBURON TOWN COUNCIL COMMITTEE APPOINTMENTS 2017 I. STATE & REGIONAL AGENCIES 1. ASSOCIATION OF BAY AREA GOVERNMENTS (General Assembly meets in April and October) Jim Fraser, Delegate Emmett O'Donnell, Alternate 2. COMMUNITY DEVELOPMENT BLOCK GRANT PRIORITY-SETTING COMMITTEE (CDBG) (Meets twice a year in Marin City and at Civic Center) Frank Doyle, Delegate Jim Fraser, Alternate 3. HOMELESS POLICY STEERING COMMITTEE (HPSC) (Under auspices of County Dept. of Health Human Services) Frank Doyle appointed Town representative to the "Homeless Policy Makers Committee" in Feb. 2014—(a sub- committee chaired by San Rafael Councilmember Kate Colin comprised of policy makers from each city) 4. LEAGUE OF CALIFORNIA CITIES (Meets quarterly and at the Annual Conference in September; other events as published) Alice Fredericks • Voting Delegate for Town of Tiburon • North Bay Division Executive Committee • Transportation, Communication& Public Works State Policy Committee - (Appointment by League President) 5. MARIN CLEAN ENERGY BOARD OF DIRECTORS (Meets I"Thursday from 7-9 p.m. at I McGinnis Parkway, San Rafael) Emmett O'Donnell, Delegate Erin Tollini, Alternate 6. MARIN CLIMATE AND ENERGY PARTNERSHIP (ICLEI) Local Governments for Sustainability (Meets is`Thursday, San Rafael City Hall) Kyra O'Malley, Staff Liaison& voting board member 7. MARIN EMERGENCY RADIO AUTHORITY BOARD OF DIRECTORS (Meetings scheduled as needed) Police Chief Michael Cronin, Delegate Retired Capt. David Hutton, volunteer Delegate Erin Tollini, Alternate Adopted on January 18, 2017 EXHIBIT NO. Page I of 4 8. MARIN TELECOMMUNICATIONS AGENCY BOARD OF DIRECTORS (Meets 2"d Wednesday from 7-9 p.m., San Rafael City Hall) Jim Fraser, Delegate Frank Doyle, Alternate 9. RICHARDSON BAY REGIONAL AGENCY BOARD OF DIRECTORS (Meets monthly on 2nd Wednesday at 6:00 p.m. -Sausalito City Hall) Erin Tollini, Delegate Emmett O'Donnell, Alternate 10. TRANSPORTATION AUTHORITY OF MARIN BOARD OF COMMISSIONERS (Meets monthly on 4th Thursday at 7:30 p.m. -Board of Supervisors Chambers, Civic Center) [Boardmembers serve for 4-year terms, beginning May 1, 2008] Alice Fredericks, Boardmember [current term=May 1, 2016-2020] Erin Tollini, Alternate • Fredericks serves on the TAM Finance & Policy Committee • Fredericks is MCCMC liaison to TAM and reports monthly at MCCMC 11. TRANSPORTATION AUTHORITY OF MARIN (Safe Routes to School ad hoc subcommittee) Jim Fraser—Town Appointee (since January 2014) 11. LOCAL AGENCIES/COMMITTEES 1. BELVEDERE-TIBURON JOINT DISASTER ADVISORY COUNCIL (Meets bi-monthly on 2"d Tuesday from 4:00-5:30 p.m. in the Town Council Chambers) Jim Fraser, Town Council Representative 2. BELVEDERE-TIBURON JOINT RECREATION COMMITTEE (The Ranch) (Meets bi-monthly on 3'd Monday in the Town Hall Community Room) Jim Fraser, Town Council Voting Member(a/o June 2012)—annual appointment 3. JOINT POWERS AUTHORITY TO REDUCE TRAFFIC (formed 3/16/16) [JPA members include Town of Tiburon, City of Belvedere, RUSD] Erin Tollini—Primary Director Jim Fraser—Primary Director II1. TOWN AD HOC COMMITTEES- (in alphabetical order) (Meetings scheduled as needed) 1 AFFORDABLE HOUSING i. Jim Fraser ii. Erin Tollini 2 2016-2017 BUDGET i. Emmett O'Donnell Erin Tollini Adopted on January 18, 2017 Page 2 of 4 3 CAPITAL PROJECT PRIORITY SETTING i. Alice Fredericks ii. Erin Tollini 4 DOWNTOWN PARKING i. Jim Fraser ii. Emmett O'Donnell 5 DOWNTOWN REVITALIZATION i. Jim Fraser ii. Frank Doyle 6 LEGISLATIVE ACTION (current Mayor/MCCMC Legislative Committee appointee) i. Jim Fraser ii. Alice Fredericks 7 LITIGATION i. Alice Fredericks ii. Jim Fraser 8 MARTHA PROPERTY APPLICATIONS i. Alice Fredericks ii. Jim Fraser 9 MCKEGNEY GREEN RENOVATION i. Emmett O'Donnell ii. Frank Doyle 10 PATHS & OPEN SPACE ACCESS i. Frank Doyle ii. Alice Fredericks 11 2017-2018 SHARED SERVICES COMMITTEE i. Jim Fraser ii. Frank Doyle 12 UTILITY UNDERGROUNDING ASSESSMENT DISTRICT POLICY i. Emmett O'Donnell ii. Erin Tollini V. MCCMC APPOINTMENTS • Nominated by MCCMC and appointed by Board of Supervisors Golden Gate Bridge, Highway& Transportation District Board of Directors (Meets 2nd&4'Fridays at10 a.m., GGBHTD offices) Alice Fredericks [current term= 1/16— 1/18] Fredericks GGBHTD Committee Appointments: Building and Operating Adopted on January 18, 2017 Page 3 of 4 Committee; Finance Committee (Vice Chair); Strategic Financial Planning Committee; OPEB Committee (Vice Chair); Transportation Committee; Labor Relations Advisory Committee Fredericks is also District representative to the GGB/Amalgamated Transit Union Pension Board of Trustees • Town Appointments to MCCMC Committees 1. Legislative Committee [a Standing Committee per MCCMC Bylaws] (Meets4thd Monday at 8:00 a.m., San Rafael City Hall) Alice Fredericks (also serves as Chair) No alternate 2. JPA Oversight Ad Hoc Committee (Meetings scheduled as needed) Jim Fraser, delegate No alternate 3. Sea Level Rise—Ad Hoc Committee (August 19, 2015) (Meetings scheduled as needed) Alice Fredericks, delegate [Committee has been subsumed by Bay WAVE group*] Marin County Bpy Waterfront Adaptations Vulnerability Evaluation *(Bay WAVE) Policy Group Alice Fredericks' appointment affirmed by Town Council on April 20, 2016 VI. TOWN APPOINTMENTS IN OTHER AREAS OF INTEREST MarinMap Steering Committee (Meetings scheduled as needed) Pat Barnes Marin County Hazardous & Solid Waste JPA (Meets quarterly) Greg Chanis Adopted on January 18, 2017 Page 4 of 4 State and Regional Agencies Town Ad Hoc Committees Agency Delegate Alternate Town Ad-Hoc Appointee Appointee Committee Association of Bay Area Governments Jim Fraser Emmett O'Donnell Affordable Housing Jim Fraser [vacant] Community Development Block [vacant] Jim Fraser 2017-18 Town Budget Emmett O'Donnell [vacant] Grant Priority Setting Committee (CDBG) Homeless Policy Steering Committee [vacant] Capital Project Priority Setting Alice Fredericks [vacant] (H PSC) League of California Cities Alice Fredericks x Downtown Parking Jim Fraser Emmett O'Donnell Marin Clean Energy (MCE) Board Emmett O'Donnell [vacant] Downtown Revitalization Jim Fraser [vacant] of Directors Marin Emergency Radio Authority Chief Cronin Legislative Action Ret. Capt. Hutton [vacant] Jim Fraser Alice Fredericks Board of Directors ( p ) (current Mayor/MCCMC Legislative Committee Appointee) Marin Telecommunications Agency Jim Fraser [vacant] Litigation Alice Fredericks Jim Fraser Board of Directors Richardson Bay Regional Agency [vacant] Emmett O'Donnell Martha Property Applications Alice Fredericks Jim Fraser Board of Directors Transportation Authority of Marin Alice Fredericks [vacant] McKegney Green Renovation Emmett O'Donnell [vacant] Board of Commissioners Transportation Authority of Marin Jim FraserX Paths & Open Space Access [vacant] Alice Fredericks Safe Routes to School Ad Hoc Comm. 2017-18 Shared Services Committee Jim Fraser [vacant] Utility Undergrounding Assessment Emmett O'Donnell [vacant] District Policy Local Agencies and Committees Agency Delegate Alternate Belvedere-Tiburon Joint Disaster Jim Fraser Advisory Council x *not displayed: MCCMC Appointments, Town Appointments to MCCMC Committees or Town Appointments to Belvedere-Tiburon Joint Recreation Marin Map (Patrick Barnes) or Marin County Hazardous and Solid Waste JPA(Greg Chanis) X Committee Jim Fraser Joint Powers Authority to [vacant] (Primary Director) Reduce Traffic Jim Fraser(Primary Director) x _ IEXHIBIT2�