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Home My WebLink AboutTC Minutes 2017-07-05 TOWN COUNCIL SPECIAL AND REGULAR MEETING MINUTES SPECIAL MEETING —7:00 P.M. On July 5, 2017, the Council held a special meeting as follows: CALL TO ORDER AND ROLL CALL Councilmember Fredericks, Vice Mayor O'Donnell, Mayor Fraser ACTION ITEMS AI-I. Oath of Office—The Town Clerk will administer the oath of office to appointed Councilmembers Holli Thier and David Kulik, and they will take their seats on the dais The Town Clerk administered the Oath of Office to each David Kulik and Holli Thier. They took their seats on the dais, and the rest of the Council welcomed them. CLOSED SESSION 1) Conference with Legal Counsel—Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9) Peter Dempsey and Tracy P. Dempsey v. Town of Tiburon, et.al. Marin County Superior Court Case No. CIV 1700915 ADJOURNMENT—to regular meeting REGULAR MEETING —7:30 P.M. CALL TO ORDER Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, July 5, 2017, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, O'Donnell, Thier PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Director of Administrative Services Bigall, Chief of Police Cronin, Town Clerk Stefani Town Council Minutes 415-2017 July 5, 2017 Page 1 ORAL COMMUNICATIONS James Hardy, President of the Hilarita Residents Association, said there had been an ongoing disagreement with the Hilarita-Tiburon Ecumenical Association Board about selling or conveying the property to a nonprofit organization. He wondered if the Town's appointment to the Ecumenical Association Board, who was already serving on the Board as a church representative, was voting with the churches to move forward with the process of selling or conveying the land based on a Town Council directive or independently. CONSENT CALENDAR CC-I. Town Council Minutes—Adopt minutes of June 7, 2017 special and regular meetings (Town Clerk Stefani) CC-2. Town Council Minutes—Adopt minutes of June 21,2017 regular meeting(Town Clerk Stefani) CC-3. Announce Special Vacancies on Town Boards & Commissions—Announce special vacancies on Planning Commission&Parks,Open Space and Trails Commission(Town Clerk Stefani) CC-4. Investment Summary — Adopt report for month ending May 31, 2017 (Director of Administrative Services Bigall) CC-5. League Voting Delegate — Approve appointment of delegate to League of California Cities Annual Meeting in September (Town Clerk Stefani) CC-6. Auto License Plate Reader System — Consider revisions of ALPRS Policy (Office of the Town Manager/Police Department) Vice Mayor O'Donnell requested Consent Calendar Item No. 6 be removed for discussion. MOTION: To adopt Consent Calendar Items 1-5, as written. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Unanimous CC-6. Auto License Plate Reader System—Consider Revisions of ALPRS Policy(Office of the Town Manager/Police Department) Vice Mayor O'Donnell voiced his support for the policy alterations,and said the Chief of Police has done a fantastic job with this program. He said he is confident that the proposed alterations will be an excellent tool for law enforcement, and for the law enforcement community. Councilmember Fredericks asked that the Chief of Police continue to give reports on the data usage. Town Council Minutes #15-2017 Jule 5, 2017 Page 2 Councilmember Kulik asked if Vigilant will maintain the data at their site. Chief Cronin confirmed. Councilmember Thier echoed the Vice Mayor's comments, and thanked Chief Cronin for his forward-thinking. MOTION: To adopt Consent Calendar Item No. 6, as written. Moved: O'Donnell, seconded by Thier VOTE: AYES: Unanimous ACTION ITEMS AI-1. Pavement Repair Project—Rejection of all bids for 2017 Pavement Repair Project and consider authorization of design of 2018 Major Paving Project (Department of Public Works) Director Barnes gave a brief background of anticipated paving projects. He said the 2017 pavement repair project was included in this year's Capital Improvement Plan,and a major paving project was anticipated for 2019. He said there were only two bidders for the 2017 pavement repair project, and both were above his cost estimate. He said the low bidder has been unresponsive, and does not have the requisite experience. The remaining bidder was 50%above his estimate. He said there is a lot of paving work going on in the area, and prices are high, so the Town could not expect to get better prices this summer. He recommended the Town Council reject all bids and use the funds currently budgeted for this project to design the 2019 major paving project, for construction in 2018 instead. Vice Mayor O'Donnell wondered how streets were chosen for paving work.Director Barnes said the type of maintenance for streets,and when to conduct maintenance,was based on usage and pavement condition index. I Ie added that the ideal PCI for regular maintenance work was between 82-85,and a road falling below 70 needed more maintenance. Mayor Fraser asked for confirmation that this action would not defer regular street maintenance,such as repairing potholes. Director Barnes said the regular maintenance program was still in place, and Public Works routinely repairs potholes. Fraser also inquired if the regular bidders for paving projects did not bid. Director Barnes said they did not, and added that many construction firms are very busy right now. Mayor Fraser opened the floor for public comment. There was none. MOTION: To reject all bids for the 2017 Pavement Repair Project, and to begin design of the 2018 Major Paving project, currently included in the CIP for FY 2018-19. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Unanimous Town Council Minutes #15-2017 Ju y 5, 2017 Page 3 AI-2. Town Council Board & Committee Assignments—Consider and adopt updated list of Town Council committees and board representation for the remainder of 2017,following the swearing-in of two new Town Councilmembers Town Clerk Stefani said it would now be timely for the new Town Council to conduct a review of the Town Council Committee Appointments list,and consider any new or revised appointments. She highlighted which appointments were now vacant, following the resignations of Councilmembers Doyle and Tollini. Councilmember Fredericks said she is now serving on the Transportation Authority of Marin sales tax renewal ad hoc committee, and as chair of the human resources ad hoc committee. Fredericks added that she is now the chair of the Golden Gate Bridge,Highway and Transportation District Labor Relations Advisory Committee. Mayor Fraser opened the floor for public comment. There was none. State and Regional Agencies Mayor Fraser said he would like to be removed as delegate to the Marin Telecommunications Agency Board of Directors, and would serve as delegate to the Richardson Bay Regional Agency Board of Directors and as alternate to the Transportation Authority of Marin. Vice Mayor O'Donnell said he would serve as delegate on the Community Development Block Grant Priority-Setting Committee. Councilmember Kulik said he would serve as delegate to the Marin Telecommunications Board of Directors, and as alternate to the Marin Clean Energy Board of Directors. Councilmember Thier said she would serve as alternate to the Marin Telecommunications Board of Directors and as an alternate to the League of California Cities. Local Agencies and Committees Councilmember Thier said she would serve as Primary Director on the Tiburon Peninsula Traffic Relief Joint Powers Agency. Town of Tiburon Ad Hoc Committees The Town Council agreed to sunset both the Capital Project Priority Setting and Downtown Parking ad hoc committees. Mayor Fraser said he would serve on the Budget committee. Town Council Minutes 415-2017 July 5, 2017 Page 4 Councilmember Fredericks said she would serve on the Affordable Housing committee. Councilmember Kulik said he would serve on the McKegney Green Renovation and Utility Undergrounding Assessment District Policy committees. Councilmember Thier said she would serve on the Downtown Revitalization, Paths& Open Space Access, and the Shared Services committees. MOTION: To adopt the Town Council Committee Appointments List, as revised. Moved: Thier, seconded by Fredericks VOTE: AYES: Unanimous TOWN COUNCIL REPORTS Councilmember Fredericks followed up on her last Town Council report,in which she informed the Council she had nominated Tiburon as a site for study in a competition to get worldwide experts on mitigating sea level rise to design a project for Tiburon. She said the Marin County BayWAVE organization had requested Tiburon and Belvedere to submit their proposals together, as the entire Tiburon Peninsula. TOWN MANAGER REPORT Town Manager Chanis said the regular August 2 Town Council meeting would be tentatively cancelled. He also said there had been some interest in reviving the annual community forum, or neighborhood summit, and it would likely be scheduled for the fall. On behalf of the staff, Chanis welcomed Councilmembers Kulik and Thier to the Town Council. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council of e Town of Tiburon, Mayor Fraser adjourned the meeting at 8:50 pan., and the Town Councit t fo�a photo. JIM FIkAS Rt A ATTEST: ,EA STEF NI, TOWN CLERK Town Council Minutes#15-2017 July 5, 2017 Page 5