HomeMy WebLinkAboutTC Agd Pkt 2010-04-21TOWN OF TIBURON Regular Meeting
Tiburon Town Hall Tiburon Town Council
1505 Tiburon Boulevard April 21, 2010
Tiburon, CA 94920 Regular Meeting - 7:30 p.m.
Closed Session - 6:30 p.m.
Interviews - 7:15 p.m.
AGENDA
TIBURON TOWN COUNCIL
CLOSED SESSION - (6:30 p.m.)
CONFERENCE WITH LEGAL COUNSEL - PENDING LITIATION (30 minutes)
(Section 54596.9(c))
• Case name unspecified because disclosure would jeopardize settlement negotiations
CONFERENCE WITH LABOR NEGOTIATOR (15 minutes)
(Section 54957.6)
Bargaining Unit: Tiburon Police Association
Negotiators: Town Manager and Director of Administrative Services
INTERVIEWS FOR VACANCIES ON BOARDS &t COMMISSIONS - (7:15 p.m.)
(Heritage & Arts Commission - One Vacancy)
• Ric Postle,110 Marinero Circle
CALL TO ORDER AND ROLL CALL
Councilmember Fraser, Councilmember Fredericks, Councilmember O'Donnell, Vice Mayor
Slavitz, Mayor Collins
CLOSED SESSION ANNOUNCEMENT, IF ANY
ORAL COMMUNICATIONS
Persons wishing to address the Town Council on subjects not on the agenda may do so at this
time. Please note however, that the Town Council is not able to undertake extended
discussion or action on items not on the agenda. Matters requiring action will be referred to
the appropriate Commission, Board, Committee or staff for consideration or placed on a future
Town Council meeting agenda. Please limit your comments to three (3) minutes.
CONSENT CALENDAR
All items on the Consent Calendar may be approved by one motion of the Town Council unless
a request is made by a member of the Town Council, public or staff to remove an item for
separate discussion and consideration. If you wish to speak on a Consent Calendar item,
please seek recognition by the Mayor and do so at this time.
1. Appeal of Tree Removal Permit for 100 Ned's Way - Adopt resolution denying an
appeal of the Design Review Board's approval of a tree permit to remove six eucalyptus
trees; File T2009-31 (Director of Community Development Anderson)
Address:
100 Ned's Way (Hilarita Apartments)
APN:
058-151-39
Applicant:
Hilarita Tiburon Ecumenical Association
Appellant:
Victoria Tuorto (Hilarita Tenant's Association)
2. Community Violence Solutions- Approve request by Community Violence Solutions to
proclaim April as Sexual Assault Awareness Month (Town Clerk Crane Iacopi)
3. Del Mar Undergrounding Districts - Approve retention of Bond Counsel for reformation
of Del Mar Undergrounding Districts (Town Attorney Danforth)
4. Del Mar Undergrounding District Litigation - Approve budget amendment to fund
litigation settlement agreement (Director of Administrative Services Bigall)
5. Greenwood Beach Drainage Easement - Adopt resolution authorizing execution of
Quitclaim of the Town's easement over 444 Greenwood Beach Road (Director of Public
Works/Town Engineer Nguyen)
ACTION ITEMS
1. Appointments to Boards and Commissions - Consider appointments to fill vacancies on
Boards and Commissions (Town Clerk Crane Iacopi)
2. Lyford Drive Parking Project - Recommendation to review scope of work for the Lyford
Drive Multi-Modal Parking Lot and provide direction and authorization to staff
(Director of Public Works/Town Engineer Nguyen)
TOWN COUNCIL REPORTS
TOWN MANAGER'S REPORT
• Neighborhood Association Summit - Discussion of possible dates in June
WEEKLY DIGESTS
Town Council Weekly Digest - April 9, 2010
Town Council Weekly Digest - April 16, 2010
ADIOURNMENT
GENERAL PUBLIC INFORMATION
ASSISTANCE FOR PEOPLE WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Town Clerk at (415) 435-
7377. Notification 48 hours prior to the meeting will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting.
AVAILABILITY OF INFORMATION
Copies of all agenda reports and supporting data are available for viewing and
inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to
Town Hall. Agendas and minutes are posted on the Town's website,
www.ci.tiburon.ca.us.
Upon request, the Town will provide written agenda materials in appropriate
alternative formats, or disability-related modification or accommodation, including
auxiliary aids or services, to enable individuals with disabilities to participate in
public meetings. Please send a written request, including your name, mailing
address, phone number and brief description of the requested materials and
preferred alternative format or auxiliary aid or service at least 5 days before the
meeting. Requests should be sent to the Office of the Town Clerk at the above
address.
PUBLIC HEARINGS
Public Hearings provide the general public and interested parties an opportunity to
provide testimony on these items. If you challenge any proposed action(s) in court,
you may be limited to raising only those issues you or someone else raised at the
Public Hearing(s) described later in this agenda, or in written correspondence
delivered to the Town Council at, or prior to, the Public Hearing(s).
TIMING OF ITEMS ON AGENDA
While the Town Council attempts to hear all items in order as stated on the agenda,
it reserves the right to take items out of order. No set times are assigned to items
appearing on the Town Council agenda.
E C E I V E
APR 21 2010
LATE MAIL # -
CLERK
TOWN OF TIBURON
121 Neds Way
Tiburon, CA 94920
April 9, 2010
Ms. Ann Danforth, Attorney
Town of Tiburon, CA
RE: Meeting to Review Documents; Defective Application / Hilarita Property Line
Omission of Facts.
Dear Ms. Danforth: I am writing to arrange a meeting to review some documents with you
regarding the Hilarita Apartments, 100 Neds Way. The first subject to be reviewed is a
flawed permit application filed to remove trees from the Hilarita property, November 12,
2009.
The second subject regards the property line along the frontage road of the Hilarita and
Tiburon Blvd.- a line shared by the Hilarita Apartments and the State of California
(Caltrans) - and the possible omission of facts showing joint ownership of most of the trees
in question.
The responsibility for the accuracy of any permit application resides with the applicant.
However, for the Town of Tiburon to permit the removal of trees by any applicant without
first verifying ownership of the trees in question, would be legally indefensible.
Ms. Danforth, since I am retired, my time is flexible and I will be more than happy to meet
with you at your earliest convenience. I await your reply.
Sincerely,
James Hardy
(415) 435-4827
- u -
NOV 12 2009
TOWN OF TIBURON
LAND DEVELOPMENT APPLICATION
TYPE OF APPLICATION
O Conditional Use Permit O Design Review (DRB) 0 Tentative Subdivision Map
O Precise Development Plan O Design Review (Staff level)
O Secondary Dwelling Unit O Variance
O Zoning Amendment/Prezoning O Floor Area Exception
O General Plan Amendment 0 Sign Permit
O Change of Address ATree Permit
O Final Subdivision Map
0 Parcel Map
O Lot Line Adjustment
0 Certificate of Compliance
0 Other
APPLICANT REQUIRED INFORMATION
SITE ADDRESS: D6 N a'5 k1A-ti PROPERTY SIZE:
PARCEL NUMBER: S; -LS(-_ ZONING:
arc
OWNER OF PROPERTY: SSA ,Tly _
MAILING ADDRESS: AJeD S -CITY/STATE/ZIP 1 iG. c-t q 194?-O
PHONE NUMBER: LA ~ FAX _ L4-3
APPLICANT: (Other than Property Owner)
MAILING ADDRESS:
PHONE NUMBER:
CITY/STATE/ZIP
FAX
ARCHITECT/DESIGNER/ENGINEER:
MAILING ADDRESS:
Please indicate with an asterisk persons to whom Town correspondence should be sent.
BRI F DESCRIPTION OF PROPOSED PROJECT (attach separate sheet if needed):
I, the undersigned owner (or authorized agent) of the property herein described, hereby make
application for approval of the plans submitted and made a part of this application in accordance with
the provisions of the Town Municipal Code, and I hereby certify that the information given is true and
correct to the best of my knowledge and belief.
I understand that the requested approval is for my benefit (or that of my principal). Therefore, if the Town
grants the approval, with or without conditions, and that action is challenged by a third party, I will be
responsible for defending against this challenge. I therefore agree to accept this responsibility for
defense at the request of the Town and also agree to defend, indemnify and hold the Town harmless
from any costs, claims or liabilities arising from the approval, including, without limitation, any award of
attorney's fees that might result from the third party challenge.
*Signature: Date: 1 c_
EXHIBIT NO.
The HI ARITArTIBURON ECUMENICAL ASSOCIATION (aka Hilarity-TEA or KTEA)
100 Ned's Way - Tiburon, California 94920
BOARD OF DIRECTORS MEETING
Minutes or Noyemaer uq, Zoo9
Officers:
President - Keith Lester
Vice President - Charles Quick
Secretary - Barbara Garcia-Romero
Treasurer - Dennis Leary
DIRECTORS PRESENT: The Hilarita Residents Association (HRA):
Mary Ann Alvarado, Nuria Ibars, Joyce Larsen; Dorothy Larson,
Community Congregational Church (CCC)
Liz Jones, Keith Lester
St. Stephen's Episcopal Church (SSEC)
Anne Brown, Barbara Garcia-Romero
Westminster Presbyterian Church (WPC)
Richard Leonards
Community At-Large Representative -
Town of Tiburon Representative - to be appointed
DIRECTO ABSENT, HRA- Keith Barklow, Gillian Lovejoy, Angela Lorenz
• = excused Dennis Leary*, Charles Quick*-WPC; Michael Peters*-SSEC
OTHERS PRESENT: Linda Tilton, Director of Property Management, The John Stewart Co. (JSC)
Cherry Reilly, Property Manager - The Hilarita Apartments, JSC
A QUORUM IS 7
1. MEETING ALL TO ORDER
President Lester determined that a quorum was present and called for order at 7:30 PM in the Community
Resource Center of The Hilarita Apartments.
President Lester called for the approval of the minutes. There was one correction to Item 12
Finance Committee Report, second sentence - ".....overage of funds in the -Reside an account have
been moved into the Resewe Residual Account..." There being no further amendments, it was:
M/S/P (R. Leonards/B. Garcia-Romero) that the Board approve the
October 12, 2009 minutes as amended. 9 ayes
President Lester was pleased to announce that his daughter has become engaged to be married.
Congratulations on this happy news were extended from the Board members.
There were none.
5 The HILARITA RESIDENTS AS IATION REPORT
Meets every third Monday of the month at 7-30 PM in ft Esther K nan Community Center
Nuria Ibars reported that at a recent HRA meeting: a) preparations for the Election Committee were made;
b) received and processed nomination forms for the Election Committee; c) deadline for nominations is
November 16, 2009.
EXHIBIT NO. 24._
< 1 >
steps that are available now to anyone with a grievance, In this order : Management, JSC, On-Site Committee,
Marin County Arbitration.
10, BUILDINGS & GRnt JNI)~ rn~~MITTEE REPORT
Meets the last Friday of the month at 7.30 AM or as needed. Committee: Charles quick-c, Mary Ann Alvarado„ Joyce Larsen,
Dorothy Larson, Michael Peters
Charles Quick (absent). Linda Tilton, JSC, reported that:
1. she and Charles Quick met with the Lancers who have requested removal of or trimming of trees that
are blocking views. She read the Town ordinance relating to view obstructions. It is the Committee's
recommendation that the eucalyptus trees in question be topped by 30%, and that four Blue Gum
trees be removed and replaced with trees that are acceptable for the site.
Following discussion on what type of trees and maintenance, it was:
M/S/P (D. Larson/B. Garcia-Romero) that the Board approve the
recommendations of the Buildings & Grounds Committee to
top the eucalyptus trees and remove the Blue Gum trees and
to plant replacement trees. 9 ayes
11. COMMUNITY TRAINING & SERVICES COMMITTEE REPORT CLC
Meets the first Friday of the month at 6:00 PM or as needed. Committee: Barbara Garda-Romero-c„ Dennis Leary
Barbara Garcia-Romero reported that:
1. the H-TEA Computer Learning Center began this term's tutoring program on October 15 2009 with
30 hours a week with four tutors. It is going very well and Brian Meyer who replaced Phuong Lam as
Coordinator is doing well.
2. the Committee submitted the Tutoring Program progress report to the Tamalpais Pacific Board of
Trustees at its November 3, 2009 meeting.
13. OLD BUSINESS
There was none.
14. NEW BUSINESS
There was none.
EXHIBIT NO. 2. L
< 3 >
I E C E ~ y E
APR 21 2010
TOWN CLERK
TOWN OF TIBURON
RESOLUTION NO. XX-2010
LATE MAIL
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
DENYING AN APPEAL BY VICTORIA TUORTO
OF THE DESIGN REVIEW BOARD'S APPROVAL OF A TREE PERMIT FOR
PROPERTY LOCATED AT 100 NEWS WAY (HILARITA APARTMENTS) AND
MODIFYING CONDITIONS OF APPROVAL
(ASSESSOR PARCEL NO. 058-151-39)
WHEREAS, on March 4, 2010, the Design Review Board conditionally
approved a tree permit application (File #T-2009-31) filed by the Hilarita Tiburon
Ecumenical Association (HTEA) requesting the removal of six blue gum (eucalyptus
globulus) trees at 100 Ned's Way (Hilarita Apartments); and
WHEREAS, the conditional approval was appealed in a timely manner by
Victoria Tuorto; and
WHEREAS, the Town Council held a public meeting on April 7, 2010, and
after receiving testimony and reviewing all evidence in the record, indicated its intent to
deny the appeal and directed staff to prepare an appropriate resolution reflecting the
Town Council's intentions and return it for adoption at a future meeting; and
WHEREAS, the Town Council makes the following findings with respect to
the grounds for the appeal as set forth in the appeal form:
1) The appeal asserts that the project does not fit the CEQA exemption
category and needs an Environmental Impact Report. The Town Council concurs
with the Design Review Board's finding that an exemption from CEQA under
Section 15304 of the CEQA Guidelines is appropriate and that an environmental
impact report is not required. The Town has processed more than 450 tree
permits over the past 18 years and never encountered an instance where an EIR
has been required. The CEQA exemption utilized for nearly all tree permit
applications is broad and applies to such applications unless the trees proposed for
removal are healthy, mature and scenic. The Town Council finds that the subject
trees, while obviously mature and apparently healthy, do not meet the scenic
criterion. The Council finds that trees of this exotic species are not considered
scenic unless their broad community significance (such as the "Hippie Tree" off
Rock Hill Road, or the extensive eucalyptus groves of the Vista Tiburon and
Cypress Hollow subdivisions) rises to a level of scenic significance that renders
this CEQA exemption inapplicable. These trees are not sufficiently prominent to
meet this standard. Four of the trees proposed for removal have very little foliage,
virtually all of which is located at the highest portion of the trees, while the
remainder of the trees is largely bare trunk. The Town Council finds that the
screening and scenic value associated with the subject row of trees predominantly
resides with the eucalyptus compactus trees that will remain and are not proposed
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 1 of 5
for removal. The Town Council further finds that the eucalyptus globulus trees
are not a resource of hazardous or critical concern and are not located in a
particularly sensitive environment but are roadside trees in an environmentally
disturbed and non-pristine area surrounded by a paved parking lot and a state
highway and its adjacent concrete drainage swale.
2) The appeal also asserts that use of the exemption impermissibly piece-
meals the project. The Town Council finds that the record and the approval itself
make clear that only the six trees that are subject of the application are authorized
for removal by this permit. HTEA representatives have repeatedly written and
stated that there are no plans to remove living eucalyptus compactus trees in the
row in the foreseeable future; only to periodically trim them.
3) The appeal also asserts that a fair argument can be made that the removal
will have a significant effect on sensitive receptors, including aesthetic, dust,
exhaust fumes, relief from sun and heat, and noise impacts. No evidence has been
presented to support a reasonable argument that removal of the trees would result
in significant aesthetic, noise, dust, exhaust or sun/heat impacts. While the staff
report concluded that a few of these characteristics would come into play, there
was no evidence presented that the impacts would have the potential to rise to a
significant level and the CEQA exemption is therefore appropriate. A dense row
of eucalyptus compactus trees will remain, as well as new replacement trees on a
basis of three new trees for each removed tree.
4) The appeal asserts that recommended replacements will not take root
because of the extensive root system from the eucalyptus trees. The Town
Council finds that there has been no substantial evidence presented to support this
contention. On the contrary, material submitted by the appellant, set forth in
appeal attachment 8, which was authored by a recognized tree expert in Marin
County, indicates that eucalyptus globulus trees are "a shallow-rooted species".
Furthermore, the Tree Replacement Plan, prepared by a licensed landscape
architect, D. J. Johns, depicts and describes the necessary soil amendment and
planting preparation. Mr. Johns stated (March 4 minutes, p. 3) that the
replacement trees were "chosen based on how well they would grow in the area
given the constraints". He also noted that unsuccessful trees would be replaced.
Mr. Johns subsequently submitted a letter set forth as Exhibit G to the April 7,
2010 Town Council staff report, refuting the assertion that replacement trees
would be unsuccessful due to roots from eucalyptus trees. The Town Council
notes that a row of thirty (30) eucalyptus trees was removed along Tiburon
Boulevard in front of the nearby Reed Elementary School approximately 10 years
ago, and that the replacement trees appear to be growing successfully. The Town
Council finds that the Replacement Plan (Landscape Plan) appears to depict
adequate soil preparation and irrigation, and that the licensed landscape architect
who prepared the plan selected replacement tree species with a history of success
in such an environment as is posed by this location. The Town Council also notes
that Boardmember Kricensky stated that he spoke to an arborist about the project,
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 2 of 5
and the arborist indicated that with proper soil replacement and maintenance after
planting, the new trees would do quite well (March 4 minutes, p. 4). The Town
Council finds that the evidence in the record does not support the assertion made
in the appeal.
5) The appeal states that the Hilarita is a HUD housing project and that one
of the primary purposes of HUD is to defend the rights of protected classes, and
further asserts that all of the handicapped apartments and many senior and
disabled persons are located and live behind these trees. The appeal asserts that
removal of the trees would therefore have a detrimental impact on the quality of
life of these persons. The Town Council finds that no evidence or authority has
been provided to support the contention that HUD regulations would regulate tree
removal or landscape replacement at facilities to which HUD provides financial
aid, or that the tree removal would constitute some form of discrimination against
a protected class of persons. The Town Council notes that the April 1, 2010 letter
from HUD appears to refute the contention of the appeal with respect to the
landscaping.
6) The appeal asserts that the proposed tree replacements are much smaller,
even at full maturity (which would take years to be achieved), and will therefore
offer inadequate screening for the buildings and their occupants. The Town
Council finds that the Design Review Board was fully aware that the replacement
trees would not grow to the same height as the eucalyptus globulus proposed for
removal. The Board preferred that the tallest of the proposed replacement trees
achieve at maturity roughly the same height as the existing eucalyptus compactus
trees that would remain in the row after removal of the eucalyptus globulus trees.
The Board concluded that the amount of screening offered by the trees proposed
for removal was minimal, especially at the lower areas where it was most needed,
and concluded that a combination of taller and shorter replacement trees was
appropriate and would be adequate. The Town Council agrees with these findings
and conclusions of the Board. As noted above, four of the trees proposed for
removal have very little foliage, virtually all of which is located at the highest
portion of the trees, while the remainder of the trees is largely bare trunk. The
Town Council finds that the preponderance of screening and scenic value
associated with the subject row of trees resides with the eucalyptus compactus
trees that will remain and are not proposed for removal.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town
of Tiburon hereby denies the appeal of Victoria Tuorto.
BE IT FURTHER RESOLVED that the Town Council hereby modifies
original Condition Nos. 5 and 8 of Design Review Board Resolution No. 2010-01 to read
as follows:
5. Tree removal is contingent upon confirmation acceptable to the Director of
Community Development that all work performed will be located on Hilarita
property and/or that all required Caltrans permits to perform work associated
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 3 of 5
with this permit have been secured.
8. Due to bird nesting concerns, tree removal shall not commence prior to
October 1, 2010. This permit shall be valid for 240 days following final
approval. A time extension may be granted for good cause by the Director of
Community Development.
BE IT FURTHER RESOLVED that the final conditions of approval for the
permit are attached as Exhibit "A" hereto.
PASSED AND ADOPTED at a regular meeting of the Town Council on April
21, 2010, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
AB S ENT : C OUNC ILMEMB ER S :
RICHARD COLLINS, MAYOR
TOWN OF TIBURON
ATTEST:
DIANE CRANE IACOPI, TOWN CLERK
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 4 of 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
FILE # T-2009-31
100 NED'S WAY
TREE REMOVAL PERMIT
1. Tree removal, soil preparation, and replanting shall be performed in accordance
with the Landscape Plan (2 sheets) and Landscape Plan Narrative (2 pages),
prepared by Zone 17 Landscape Architecture dated February 26, 2010, as
modified by this Resolution.
2. The size specification for Future Primary Replacement Trees shall be changed
from "minimum 15 gallon" to "minimum 24 inch box" on the Landscape Plan.
3. Town staff shall be contacted three working days prior to the commencement of
work and advised of the starting date.
4. Replanting work shall be completed within 45 days of tree removal.
5. Tree removal is contingent upon confirmation acceptable to the Director of
Community Development that all work performed will be located on Hilarita
property and/or that all required Caltrans permits to perform work associated
with this permit have been secured.
6. In reviewing future applications for tree permits associated with this row of trees,
Staff shall evaluate the success of earlier replacement trees, including provision
of screening and quality of tree maintenance.
7. A copy of the Town-provided Tree Permit Certificate must be posted on the site
in a conspicuous place at all times during performance of work authorized by the
permit. No work shall commence until the 10-day appeal period has expired
without an appeal filed.
8. Due to bird nesting concerns, tree removal shall not commence prior to October
1, 2010. This permit shall be valid for 240 days following final approval. A time
extension may be granted for good cause by the Director of Community
Development.
END
S:IAdministrationlTown CouncillStaffReports1201OUpril2l DRAFTSWilarita treepermit appeal reso.doc
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 5 of 5
To:
From:
Subject:
Reviewed By:
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
Mayor and Members of the Town Council
Community Development Department
Town Council Meeting
April 21, 2010
Agenda Item:
100 Ned's Way (Hilarita Apartments): Resolution Denying an Appeal of
the Design Review Board's Conditional Approval of a Tree Permit
Authorizing the Removal of Six Blue Gum Eucalyptus Trees; File
#T2009-31; Hilarita Tiburon Ecumenical Association; owner and
a nt; Victoria Tuorto, appellant; Assessor's Parcel No. 058-151-39
BACKGROUND
At its meeting of April 7, 2010, the Town Council held a hearing on this item and voted 4-1 to
direct staff to return with a resolution denying the appeal.
A draft resolution to that effect is attached as Exhibit A.
RECOMMENDATION
Adopt the Resolution.
EXHIBITS
A. Draft Resolution.
Prepared By: Scott Anderson, Director of Community Development .
TOWN OF TIBURON PAGE 1 OF 1
RESOLUTION NO. XX-2010
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
DENYING AN APPEAL BY VICTORIA TUORTO
OF THE DESIGN REVIEW BOARD'S APPROVAL OF A TREE PERMIT FOR
PROPERTY LOCATED AT 100 NEWS WAY (HILARITA APARTMENTS) AND
MODIFYING CONDITIONS OF APPROVAL
(ASSESSOR PARCEL NO. 058-151-39)
WHEREAS, on March 4, 2010, the Design Review Board conditionally
approved a tree permit application (File #T-2009-31) filed by the Hilarita Tiburon
Ecumenical Association (HTEA) requesting the removal of six blue gum (eucalyptus
globulus) trees at 100 Ned's Way (Hilarita Apartments); and
. WHEREAS, the conditional approval was appealed in a timely manner by
Victoria Tuorto; and
WHEREAS, the Town Council held a public meeting on April 7, 2010, and
after receiving testimony and reviewing all evidence in the record, indicated its intent to
deny the appeal and directed staff to prepare an appropriate resolution reflecting the
Town Council's intentions and return it for adoption at a future meeting.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town
of Tiburon hereby denies the appeal of Victoria Tuorto.
BE IT FURTHER RESOLVED that the Town Council hereby modifies
original Condition Nos. 5 and 8 of Design Review Board Resolution No. 2010-01 to read
as follows:
5. Tree removal is contingent upon confirmation acceptable to the Director of
Community Development that all work performed will be located on Hilarita
property and/or that all required Caltrans permits to perform work associated
with this permit have been secured.
8. Due to bird nesting concerns, tree removal shall not commence prior to
October 1, 2010. This permit shall be valid for 240 days following final
approval. A time extension may be granted for good cause by the Director of
Community Development.
BE IT FURTHER RESOLVED that the final conditions of approval for the
permit are attached as Exhibit "A" hereto.
EXHIBIT NO.
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 1 of 3
PASSED AND ADOPTED at a regular meeting of the Town Council on April
219 2010, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS :
RICHARD COLLINS, MAYOR
TOWN OF TIBURON
ATTEST:
DIANE CRANE IACOPI, TOWN CLERK
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 2 of 3
EXHIBIT "A"
CONDITIONS OF APPROVAL
FILE # T-2009-31
100 NED' S WAY
TREE REMOVAL PERMIT
1. Tree removal, soil preparation, and replanting shall be performed in accordance
with the Landscape Plan (2 sheets) and Landscape Plan Narrative (2 pages),
prepared by Zone 17 Landscape Architecture dated February 26, 2010, as
modified by this Resolution.
2. The size specification for Future Primary Replacement Trees shall be changed
from "minimum 15 gallon" to "minimum 24 inch box" on the Landscape Plan.
3. Town staff shall be contacted three working days prior to the commencement of
work and advised of the starting date.
4. Replanting work shall be completed within 45 days of tree removal.
5. Tree removal is contingent upon confirmation acceptable to the Director of
Community Development that all work performed will be located on Hilarita
property and/or that all required Caltrans permits to perform work associated
with this permit have been secured.
6. In reviewing future applications for tree permits associated with this row of trees,
Staff shall evaluate the success of earlier replacement trees, including provision
of screening and quality of tree maintenance.
7. A copy of the Town-provided Tree Permit Certificate must be posted on the site
in a conspicuous place at all times during performance of work authorized by the
permit. No work shall commence until the 10-day appeal period has expired
without an appeal filed.
8. Due to bird nesting concerns, tree removal shall not commence prior to October
19 2010. This permit shall be valid for 240 days following final approval. A time
extension may be granted for good cause by the Director of Community
Development.
END
S: WministrationlTown CouncihStaf)`'Reports1201OMpril2l DRAFTSWilarita tree permit appeal reso.doc
Town Council Resolution No. DRAFT-2010 04/21/2010 Page 3 of 3
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
To:
From:
Subject:
Reviewed By:
BACKGROUND
Mayor and Members of the Town Council
Office of the Town Clerk
Town Council Meeting
April 21, 2010
Agenda Item:
~r J
Proclamation for National Sexual Assault Awareness Month
~-i
Mayor Collins recently received a letter from Rhonda James, Executive Director of Community
Violence Solutions in San Rafael, requesting the Town to "speak out against sexual violence"
during April's Sexual Assault Awareness Month.
This year, the Sexual Assault Awareness Month campaign focuses on preventing sexual violence
on higher education campuses. According to James, college students experience a
disproportionately high rate of sexual violence, and 1 in 5 college women will be a victim of
sexual assault by the time she graduates.
RECOMMENDATION
The Town Council is being asked to adopt a proclamation proclaiming April as Sexual Assault
Awareness Month in Tiburon.
Exhibits: Letter from Community Violence Solutions
Draft Proclamation
Prepared By: Diane Crane Iacopi, Town Clerk
`~,553utt ano.'C,
03 a~,,r
a' 'o
m
w ~
fah; Qa°~y March 19, 2010
wren and
Richard Collins, Mayor
City of Tiburon
1505 Tiburon Blvd.
Tiburon, CA 94920
Programs: Dear Mayor Collins,
Rape Crisis Center As a leader of our community, we ask you to lend your voice to the cause of
of Contra Costa and Marin
ending sexual assault we "Speak Out Against Sexual Violence" during
Stepping Stones
April's Sexual Assault Awareness Month. This special month, recognized in
Counseling Center
California and across the United States, provides an excellent opportunity
Children's Interview Center
for Marin County to work towards ending sexual violence
Prevention Services
Community Violence Solutions would be honored if you sponsored an
Sexual Assault Response
Team (BART)
official Proclamation to recognize April as "Sexual Assault Awareness
Month" in your city. Such a proclamation will emphasize your commitment
Safe 4 Us
to this important cause and recognize the efforts of those individuals who
Child Visitation &
Exchange Program
work to end violence and rovide crucial services to sexual assault survivors
p ,
victims and their families. The national theme is Prevent Sexual Violence. on
Contact Information:
our Campuses. The 2010 Sexual Assault Awareness Month campaign
West/Central Contra Costa
focuses on preventing sexual violence on higher education campuses.
& Main Office
College students experience disproportionately high rates of sexual violence
2101 Van Ness Street
1 in 5 college women will be a victim of sexual assault by the time she
San Pablo, CA 948o6
graduates.
510-237-0113
510-237-0177 FAX
Thank you for your consideration of this request. A sample proclamation is
East Contra Costa
301 W. loth Street, Suite 3
enclosed. A version can also be e-mailed if you prefer. Please contact
-
Antioch, CA 94509
Cynthia Peterson
(510) 307-4121. If you have an questions about Sexual
Y Y
925-7o6-4290
Assault Awareness Month or this Proclamation. We appreciate your support
Marin
and commitment to end sexual assault.
734 A Street, Suite 3
San Rafael, CA 94901
Sincerely
415-259-2850
Other Locations
Rhonda James
Martinez
Executive Dix or
Pittsburg
24-Hour Crisis Line
8oo-670-7273 (RAPE)
E-mail:
admin@cvsolutions.org
Website:
www.cvsolutions.org
www.TeenCVS.org
TOWN OF TIBURON
Proclamation for National Sexual Assault Awareness Month-2010
WHEREAS, in 2007 there were 8,906 forcible rapes in California and 41 forcible rapes reported
in Marin County in the same year; with an increasing number affecting adolescents; and
WHEREAS, sexual assault affects Tiburon residents as victims/survivors, family members,
significant others, neighbors or co-workers of a victim/survivor; and
WHEREAS, Tiburon residents are working to provide quality services and assistance to sexual
assault survivors; and dedicated volunteers help staff 24-hour hotlines, respond to emergency
calls and offer support, comfort and advocacy during medical exams, criminal proceedings, and
throughout the healing process; and
WHEREAS, the staff and volunteers of Community Violence Solutions and its Rape Crisis,
Sexual Assault Response Team (SART) are promoting education by offering training to schools,
churches, and civic organizations, as well as medical, mental health, law enforcement, education,
and criminal justice personnel regarding sexual assault issues; and
WHEREAS, it is important that continued educational efforts to provide information about
prevention and services for sexual assault be supported and enhanced; and
WHEREAS, it is also important to intensify public awareness of sexual assault, to educate people
about the need for citizen involvement in efforts to reduce sexual violence, and to increase
support for agencies providing sexual assault services; and
WHEREAS, Community Violence Solutions and other agencies and volunteers seek our support
and assistance as they continue to work toward a society where all women, children, and men can
live in peace, free from violence and exploitation;
NOW, THEREFORE, I Richard Collins, Mayor of Tiburon, do hereby proclaim the month of
April as -
SEXUAL ASSAULT AWARENESS MONTH
In Tiburon, California, and I commend this observance to all citizens.
Adopted on April 21, 2010.
RICHARD COLLINS, MAYOR
Town of Tiburon
To:
From:
Subject:
Reviewed By:
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
Mayor and Members of the Town Council
Office of the Town Attorney
Town Council Meeting
April 21, 2010
Agenda Item:
C-C _3
Recommendation to Retain Outside Bond Counsel to Advise the Town on
Issues Related to Reforming the Del Mar Undergrounding Districts
BACKGROUND AND SUMMARY
Town staff is engaged in discussions with candidate bond counsel firms to assist the Town with
the reformation of the Del Mar undergrounding districts. This process is not yet concluded but
staff anticipates being able to bring provide a staff report with a recommendation on Tuesday of
next week. The selected bond counsel will assist the Town with the following tasks:
1. Implementing the Court's ruling invalidating the 2006 Supplemental District. This
includes preparing a resolution abandoning that district and the documents necessary to
discharge all assessments.
2. Modifying the original 2005 assessment district, as provided in the Bonander v. Town of
Tiburon settlement agreement, to delete parcels located in the Hacienda and Hawthorne
Zones. This includes preparing a resolution that will reduce the assessments of those
parcels to zero and deleting those parcels from the district and the documents necessary to
discharge their assessments. -
3. Providing bond counsel services for the new supplemental assessment district, including
consultation with Town Attorney, attendance at meetings and preparation of the
customary opinion and other documents.
I estimate the total cost of these services to be a maximum of $48,000. We will incur the bulk of
the expense, approximately $43,000, in the process of forming the new, district. The district
would reimburse these funds if the town is successful in forming the district. If we do not
successfully form the district, the town would owe only a maximum of $10,000.
RECOMMENDATION
Staff recommends that the Town Council:
1. Authorize the Town Manager to negotiate and execute an agreement with bond
counsel.
Prepared By: Ann Danforth, Town Attorney
TOWN OF TIBURON PAGE 1 OF 1
]I'
"I'll ~ LATE MAIL# cc,%3
APR 2 1 2010
TOWN CLERK
TOWN OF TIBURON
AGREEMENT FOR LEGAL SERVICES
Town of Tiburon
Del Mar Utility Undergrounding Assessment District
Samuel A. Sperry
Attorney at Law
510.808.2000
This agreement for legal services (this "Agreement") is by and between the Town of Tiburon (the
"Town") and Meyers, Nave, Riback, Silver & Wilson, a Professional Law Corporation ("Meyers Nave"),
Attorneys at Law, Oakland, California.
The Town retains Meyers Nave to provide special counsel and bond counsel legal services to the
Town in connection with the existing Del Mar Utility Undergrounding Assessment District (the "Original
Assessment District") and the existing Del Mar Utility Undergrounding Supplemental Assessment District
(the "Supplemental Assessment District," and collectively with the Original Assessment District, the "Existing
Assessment Districts"), a proposed new Del Mar Utility Undergrounding Supplemental Assessment District
(the "New Supplemental Assessment District") and the related issuance, sale and delivery of limited
obligation improvement bonds (the "Bonds") upon the security of unpaid new supplemental assessments of
the New Supplement Assessment District (if successfully established) to finance a portion of the cost of a
project (the "Project") of undergrounding existing overhead utility facilities and related appurtenant work and
improvements within or immediately adjacent to the Assessment District.
This Agreement sets forth the terms and conditions of the engagement of Meyers Nave concerning
the legal services Meyers Nave will provide and the compensation arrangements for those services.
1. Scope of Engagement. Meyers Nave will provide the legal services outlined in Attachment 1,
which also describes (a) items which are expressly excluded and (b) items to be provided by the Town,
whether directly or through others retained by the Town for such purposes. Meyers Nave's work is limited to
the services described, unless a separate written agreement between Meyers Nave and the Town is
established respecting any of the excluded services. A letter confirming such additional work shall bring
such work within the scope of this Agreement.
The services of Meyers Nave under this Agreement will be provided primarily by Samuel A. Sperry, Attorney
of Counsel, with assistance from time to time by Stephanie Downs, Associate Attorney, providing services
under the supervision of Mr. Sperry. In addition, Meyers Nave may utilize the services of Perry Israel
respecting federal income tax considerations pertaining to the Bonds, as further described in paragraph 9
below.
2. Compensation. As compensation for Meyers Nave's services, the Town shall compensate Meyers
Nave as follows:
(a) Legal Fees and Expense Reimbursement for Phase 1. For all work performed under this
Agreement and described in Attachment 1 as the "Phase 1 Work," Meyers Nave shall be paid legal fees at
the hourly rates assigned to the attorneys performing the work, up to a cap of $5,000, and shall be
reimbursed customary out-of-pocket expenses (pertaining primarily to car travel, bridge tolls and parking,
photocopies and express delivery charges). For 2010, the hourly rate assigned to Mr. Sperry is $300 and to
Ms. Downs is $250.
It is expressly agreed that, in the event that attorneys performing this work are requested to attend
meetings away from Meyers Nave's offices in Oakland, whether in Tiburon or other destination outside of
Oakland, Meyers Nave shall be entitled to bill for two hours of round trip travel time for each such trip.
In the event that the $5,000 cap is reached prior to completion of the Phase 1 Work, the parties
hereto shall negotiate in good faith for a mutually-acceptable increase in the cap, and in the event that the
parties are unable to reach agreement in an increase, either party shall be entitled to terminate this
Agreement in accordance with paragraph 4 below.
Meyers Nave shall be entitled to render invoices for accrued legal fees and expenses on a monthly
basis, and absent any question respecting an invoice, each such invoice shall be paid within 45 days of
receipt by the Town.
(b) Legal Fees and Reimbursement of Expenses for Phase 2. For all work performed under
this Agreement and described in Attachment 1 as the "Phase 2 Work," Meyers Nave shall be paid legal fees
and reimbursed its expenses as follows:
(i) For all work performed in furtherance of the establishment of the New
Supplemental Assessment District, the compensation provisions of subparagraph (a) immediately
above pertaining to the Phase 1 Work gtitill apply, but with a separate al cap of $10,000 for the
monthly billable portion of this Phase 2 Work. The monthly billable portion of Phase 2 shall be
deemed concluded when, upon the conclusion of the public hearing for the establishment of the
proposed New Supplemental Assessment District, the Town Council acts to either (A) approve the
engineer's report and levy the new supplemental assessments or (B) abandon the proceedings.
(ii) In the event that the New Supplemental Assessment District is established and the
Town Council determines to proceed with issuance of bonds upon the security of the unpaid new
supplemental assessments (the "Bonds"), for all work performed in furtherance of authorization,
issuance, sale and delivery of the Bonds, Meyers Nave shall be paid legal fees in an amount equal
to two percent of the first $1.0 million principal amount of Bonds, plus one percent of the next $4.0
million principal amount of Bonds, plus one-half of one percent of the principal amount of Bonds, if
any, exceeding $5.0 million; provided that the minimum amount of legal fees for this bond issuance
portion of Phase 2 shall be $25,000.
Payment of legal fees and expenses under this subparagraph (b)(ii) shall be entirely
contingent upon receipt by the Town of either (a) sufficient proceeds of sale of the Bonds or (b)
sufficient cash payments of assessments from property owners, and said amount shall be payable
forthwith following such receipt upon presentation of an invoice by Meyers Nave.
3. Conflict of Interest. Meyers Nave certifies that it has no interest, either direct or contingent, in any
property or contract arising from or affected by either the Existing Assessment Districts or the New
Supplemental Assessment District or the Bonds, except as special legal counsel or bond counsel to the
Town under this Agreement; nor to the best knowledge of Meyers Nave does Meyers Nave represent any
owner of property within any of the Assessment Districts (whether existing or proposed new), and Meyers
Nave has not received a fee or other form of compensation from any source for services connected with the
Project.
Meyers Nave has provided legal services to other local governmental agencies that include counties, cities,
redevelopment agencies, special districts and other political subdivisions, as well as departments and
agencies of the foregoing. Meyers Nave is now providing services for these clients and expects to continue
to do so in the future. The Town is aware of Meyers Nave's ongoing relationships with such entities. No
conflict is currently perceived to exist from such representations. To the extent that any actual conflict is
perceived to arise from such relationships, Meyers Nave will apprise the Town of such conflict and, after
reasonable review and consideration, the Town will inform Meyers Nave whether it will waive such conflict.
4. Termination of Services. Either party may terminate the services of Meyers Nave at any time by
written notice. After receiving such notice (if Town termination) or after giving such notice (if Meyers Nave
termination), Meyers Nave will cease providing services. In the event of such termination, whether with or
without cause, Meyers Nave shall be entitled to compensation consisting of (a) legal fees for all time
expended prior to receipt of the Town's notice of termination on hourly-eompensable services at the hourly
rates assigned to the personnel who have provided services under this Agreement and (b) reimbursement of
out-of-pocket expenses as outlined in paragraph 2 above; provided that the amount of legal fees payable
pursuant to this paragraph 4 shall not exceed the combined initial caps for the hourly-eompensable work,
namely $15,000 (meaning the $5,000 for Phase 1 and the $10,000 for the monthly billable portion of Phase
2). Payment of compensation following termination pursuant to this paragraph 4 shall be due and payable
to Meyers Nave within 45 days of submission to the Town of an invoice respecting same.
5. Insurance. During the term of this engagement, Meyers Nave shall take out and maintain general
liability and property damage insurance in amounts of not less than $1,000,000; professional errors and
omissions insurance, in amounts not less than $2,000,000 per occurrence and $4,000,000 aggregate, which
insurance may not be canceled or reduced in required limits of liability unless at least ten days advance
written notice be given to the Town.
6. No Guarantee of Outcome. Any comments made by Meyers Nave about the potential outcome of
this matter are expressions of opinion only and are not guarantees or promises about any outcome or
results, including but not limited to successful formation of the New Supplemental Assessment District
and/or successful issuance, sale and delivery of the Bonds. Without limiting the generality of the foregoing,
the parties are aware that alternative legal structures, including but not limited to a community facilities
district pursuant to the Mello-Roos Community Facilities Act of 1982, are available to provide the financing
sought to be provided by the New Supplemental Assessment District and the Bonds, and the Town has
selected the New Supplemental Assessment District structure after consideration of the pros and cons of the
alternative structures.
7. Governing Law; Venue. This Agreement shall be governed by and construed in accordance with
the laws of the State of California without regard to principles of conflicts of laws. Any action to enforce or
interpret this Agreement shall be filed in the Superior Court of Alameda County, California or in the Federal
District Court for the Northern District of California.
8. Entire Agreement; Full Understanding; Modifications in Writing. This Agreement contains the
entire agreement about this engagement. Any modifications or additions to this Agreement must be made in
writing.
9. Joint Representation. To assure the availability of federal tax law expertise on public finance
matters when needed for our clients, our firm maintains a consulting arrangement with Perry Israel of the
Law Office of Perry Israel, Sacramento, California, respecting federal income tax considerations pertaining
to the Bonds, with primary emphasis on the tax-exempt status of interest payments made by our public
agency clients to their bondholders. Based on our understanding that (a) the Town will contract for all
components of the Project, which will be located within public streets, rights-of-way or easements of the
Town, and (b) any individual service connection work to be performed on the private property of utility
system users or customers in the New Supplemental Assessment District will be contracted for and paid for
by the owner or owners of such private property, with no use of Bond proceeds to finance any portion of
such private service connection work, we do not anticipate the need to consult with Mr. Israel with respect to
any aspect of the Bonds.
In the event of any change of circumstance with respect the understanding set forth in the foregoing
sentence of this paragraph 9 which presents possible issues or concerns with respect to the tax-exempt
status of the Bonds under federal income tax law, we will consult Mr. Israel as necessary to secure guidance
with respect to such issues or concerns, with notice to you that we are seeking such guidance, and Mr.
Israel's fees for such consultation will be paid by Meyers Nave and then added to the next invoice submitted
by Meyers Nave to the Town and payable on the same terms as hourly-compensable work performed by
Meyers Nave pursuant to paragraph 2 above. Mr. Israel's hourly rate for 2010 is $500 per hour.
Because Mr. Israel is deemed an independent contractor under the applicable provisions of the tax laws and
not an employee of our firm, we want your consent to any consultation with Mr. Israel that we deem
necessary. You are consenting by signing this Agreement.
TOWN OF TIBURON
By
Approved as to Form:
By
Ann R. Danforth
Town Attorney
MEYERS, NAVE, RIBACK, SILVER & WILSON,
By
Samuel A. Sperry
1408527.1
ATTACHMENT 1
1. Scope of Legal Services, Exclusions
(a) Phase 1 Work. The focus of the Phase 1 Work, as described in more detail in this
subparagraph (a), will be the implementation of a court-approved settlement agreement of litigation pertaining to
the Town's original Del Mar Valley Utility Undergrounding Assessment District (the "Original Assessment
District") and the Town's Del Mar Valley Utility Undergrounding Supplemental Assessment District (the "Existing
Supplemental Assessment District"), consisting of modification of the Original Assessment District to exclude
certain prescribed parcels therefrom and abandonment of the Supplemental Assessment District.
The services for the Phase 1 Work will include:
(i) preparation of a resolution ordering a change of proceedings for the Original
Assessment District, without notice or hearing (the "Change Proceedings"), pursuant to Sections
10351 and 10352(b) of the Municipal Improvement Act of 1913 (Sections 10000 and following,
California Streets and Highways Code; hereafter the 1913 Act"), to reduce to zero the assessments
levied on certain prescribed parcels (the "Parcels to be Deleted") generally located within the
Original Assessment District on West Hawthorne Drive and on Hacienda Drive, to reduce the scope
of the utility undergrounding project to exclude those portions pertaining to the Parcels to be
Deleted, and to revise the boundary of the Original Assessment District to exclude the Parcels to be
Deleted;
(ii) preparation of a resolution abandoning the Existing Supplemental Assessment
District, without notice or hearing (the "Abandonment Proceedings"), pursuant to Sections 10351
and 10352(b) of the 19`13 Act;
(iii) upon request of the Town with reasonable notice, consultation with the Town
Attorney, participation in one or information meetings with the owners of property within the Original
Assessment District and the Existing Supplemental Assessment District and other interested
persons, and attendance at one or meetings of the Town Council at which the proposed Change
Proceedings and/or Abandonment Proceedings will be discussed or considered; and
(iv) preparation of appropriate instruments for recordation in the official records of the
Marin County Recorder to discharge both the original assessment lien from the Parcels to be
Deleted from the Original Assessment District and the supplemental assessment lien from all of the
parcels within the Existing Supplemental Assessment District.
(b) Phase 2 Work. The focus of the Phase 2 Work, as described in more detail in this
subparagraph (b), will be proceedings for establishment of a proposed new assessment district (the "New
Supplemental Assessment District"), coterminous with the reduced Original Assessment District, to be
established pursuant to the 1913 Act, with the intention to issue limited obligation improvement bonds (the
"Bonds") pursuant to the Improvement Bond Act of 1915 (the "1915 Act," Sections 8500 and following of the
California Streets and Highways Code) upon the security of the unpaid new supplemental assessments to
provide additional funds to finance completion of the Project of the reduced Original Assessment District and the
related incidental expenses of the proceedings and costs of issuance of the Bonds.
The services of the Phase 2 Work will include:
(i) Establishment of New Supplemental Assessment District.
(A) preparation of the resolutions, notices, certificates and other documents
required by the 1913 Act, Section 4 of Article XIIID of the California Constitution and Section 53753 of
the California Government Code for the establishment of the proposed New Supplement Assessment
District, to and including the resolution determining supplemental assessments remaining unpaid; and
(B) upon request of the Town with reasonable notice, consultation with the Town
Attorney and attendance at meetings or hearings of the Town Council, information meetings for the
affected property owners and working group meetings or conference calls.
(C) Expressly excluded from Meyers Nave's Services Under This Subparagraph
(b)(i). The parties expressly acknowledge that Meyers Nave's services with respect to the
establishment of the proposed New Supplemental Assessment District shall not include preparation of
the boundary map, the written engineer's report (including the assessment diagram), the individual
assessment ballots to be mailed along with the notice of hearing to the affected property owners
(including the mailing list and the actual mailing of the ballots and notice of hearing), the list of paid and
unpaid supplemental assessments following the expiration of the cash payment period pertaining to the
same, and the recording with the Marin County Recorder of the boundary map, the assessment
diagram and the notice of assessment, all of which shall be the responsibility of the Town or others
retained by the Town to prepare such items.
(ii) Issuance, Sale and Delivery of the Bonds.
(A) assuming that the Town succeeds in the establishment of the New
Supplemental Assessment District, preparation of a resolution authorizing issuance of the Bonds and
approving the sale of the Bonds, and following a successful sale of the Bonds, whether by public
offering through the services of an underwriter or by private placement through the services of a
placement agent, preparation of the Bonds and customary closing documents to be executed by or on
behalf of the Town and required to effect delivery of the Bonds (including the Tax Certificate) and
coordination of the closing;
(B) rendition of Meyers Nave's customary final legal opinion on the validity of the
Bonds and the tax-exempt status of interest thereon; and
(C) preparation of a loose-leaf closing transcript for the Town and such other
participants as designated by the Town.
(D) Expressly excluded from Meyers Nave's Services Under This Subparagraph
(b)(ii). The parties expressly acknowledge that Meyers Nave's services with respect to the issuance,
sale and delivery of the Bonds shall not include preparation of the bond purchase contract or notice of
sale of the Bonds, as the case may be, the Preliminary Official Statement and the Official Statement to
be derived therefrom (or, in the alternative, the Private Placement Memorandum if the Bonds are sold
via a private placement), and the continuing disclosure certificate or agreement of the Town, all of
which shall be the responsibility of the Town or others retained by the Town to prepare such items.
Meyers Nave's services are limited to those specifically set forth above. Meyers Nave's services do not include
representation of the Town or any other party to the transaction in any litigation or other legal or administrative
proceedings involving any of the New Supplemental Assessment District, the Bonds or any related matter.
Additionally, Meyers Nave services also do not include any responsibility for any aspect of the utility
undergrounding project (the "Project") or the implementation of the Project, including but not limited to title to or
perfection of security interests in real or personal property which may be required for the Project, satisfaction of
the California Environmental Quality Act with respect to the Project, the plans, specifications and contract
documents for the Project, for solicitation of sealed bids for the Project or matters pertaining to the
administration of the contract or contracts for construction and installation of the Project. Meyers Nave services
do not include any financial advice or analysis. Also, Meyers Nave's services will not extend past the date of
issuance of the Bonds and will not, for example, include services related to investment of bond sale proceeds,
rebate compliance, continuing disclosure or administration of the unpaid supplemental assessments and the
annual installments payable on account of such unpaid supplemental assessments (although Meyers Nave may
be available for separate engagement to provide such services pursuant to separate agreement).
2. Services to be Provided by Others. To enable Meyers Nave to perform the services enumerated in
paragraph 1 above, the Town will provide, either directly or through others retained for the purpose, the
following:
a) Preparation of the boundary map, the written engineer's report (including the
assessment diagram), the individual assessment ballots, and the form of the assessment roll suitable for
attachment to the notice of assessment to be recorded following` Town Council action to levy
supplemental assessments, in each case conforming to the requirements of the Streets and Highways
Code and to the requirements of Section 53753 of the Government Code.
b) Preparation and mailing of (i) the notice of hearing and individual assessment ballots
and (ii) the individual notices of recording of assessment following Town Council action to levy
assessments.
c) The receipt and safekeeping of assessment ballots prior to the close of the public
hearing and, following the close of the public hearing, the opening and tally of assessment ballots
received so as to enable the Town Council to determine whether a majority protest has been established
as provided by Article XIIID of the California Constitution;
d) A verbal description of the reduced utility undergrounding improvement project and the
name and telephone number of an appropriate Town staff member or consultant to respond to questions,
for insertion in the resolution of intention for the proceedings pertaining to the proposed New
Supplemental Assessment District;
e) The list of cash payments and unpaid supplemental assessments following expiration of
the cash payment period;
f) Services to record the boundary map, assessment diagram, and Notice of Assessment
with the Marin County Recorder; and
g) A certified copy of each resolution, a conformed and file-stamped copy of each recorded
document and map, certificates of mailing respecting the notice of hearing and assessment ballots and
the notice of recording of assessments, an affidavit of publication of the notice of assessment, and an
executed copy of the approved written engineer's report;
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
To:
From:
Subject:
Reviewed By:
BACKGROUND
Mayor and Members of the Town Council
Department of Administrative Services
Town Council Meeting
April 21, 2010
Agenda Item:
Recommendation to Approve Budget Amendment - Settlement Agreement
Del Mar Litigation
After several years of litigation, the Town of Tiburon reached two settlement agreements last
month to resolve the Bonander v Town of Tiburon and Mostyn v Town of Tiburon, et al. cases
related to the Del Mar Valley Utility Undergrounding District.
Monetary elements of the settlement that impact the current fiscal year budget require the Town
to pay plaintiffs' attorney fees of $605,000 and litigation costs to plaintiffs' of $35,000. In
addition to settlement costs, Staff estimates an additional appropriation of $20,000 in the Town
Attorney's budget for outside litigation will be need.
FINANCIAL IMPACT
The immediate financial impact of this settlement agreement is approximately $660,000. There
are additional costs related to the settlement agreement that will be incurred in the next fiscal
year. As this is a one-time expenditure, staff is recommending this be charged to the Town's
Unallocated General Fund Reserve. The adopted FY 2009-10 Municipal Budget called for an
Unallocated General Fund Reserve balance of approximately $3.3 million at June 30, 2010. The
amended balance will be $2,660,000, which is still above the Town Council policy of 25% of the
current year's operating budget.
RECOMMENDATION
Staff recommends that the Town Council:
Move to approve a budget amendment in the amount of $660,000 from the General
Fund Unallocated Reserve to fund the Town's required payments associated with the
Settlement Agreement related to the Del Mar Undergrounding litigation
Prepared By: Heidi Bigall, Director of Administrative Services
TOWN OF TIBURON PAGE 1 OF 1
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
To:
From:
Subject:
Reviewed By:
BACKGROUND
Mayor and Members of the Town Council
Town Council Meeting
April 21, 2010
Agenda Item: CC'-- ~
Office of the Town Attorney
Office of the Town Engineer
Recommendation to Adopt Resolution Authorizing Execution of Quitclaim of
The _Town's Easement Over 444 Greenwood Beach Road
.J
On May 17, 2000, the Town entered into an agreement with the owners of 442, 444, 448 and 458
Greenwood Beach Road regarding the improvement of the then-existing drainage system. Part of
the project involved removing a pipe within a Town-owned easement that traverses No. 444
Greenwood Beach Road and replacing it with a pipe to be located on public land. The Town
agreed to quitclaim the Town easement to the owners of 444 Greenwood Beach Road upon
completion of the project.
The project also relocated portions of a drainage channel located on the homeowners' properties.
Pursuant to the Agreement, Staff will bring forward quitclaims to release those portions of the
channel in the near future.
ANALYSIS
This project was completed quite some time ago. However, the Bay Conservation and
Development Commission (BCDC) had regulatory authority over the project because of its
proximity to the Bay. BCDC issued a permit with conditions in 1999 and did not verify that the
conditions were fulfilled until 2008. The owners of 444 Greenwood Beach now ask that the
Town quitclaim its interest in the drainage easement traversing their property to complete the
transaction. We attach a draft deed for this purpose.
FISCAL IMPACT
There is no cost associated with this action.
TOWN OF TTIBURON PAGE 1 OF 2
RECOMMENDATION
Staff recommends that the Town Council:
Exhibits:
Move to approve a Resolution authorizing the Town Manager to execute the quitclaim
deed conveying the Town's interest in 444 Greenwood Beach Drive to Nancy Peterson
and Greg Moore.
1. Draft Resolution with Quitclaim Deed
2. Agreement Regarding the Greenwood Beach Drainage Improvement Project
Prepared By: Ann Danforth, Town Attorney and Nicholas Nguyen, Town Engineer
RESOLUTION NO.
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON
AUTHORIZING THE TOWN MANAGER TO EXECUTE DOCUMENTS
QUITCLAIMING THE TOWN'S EASEMENT OVER 444 GREENWOOD
BEACH ROAD, TIBURON, CALIFORNIA TO
NANCY E. PETERSON AND GREGORY E. MOORE
WHEREAS, the Town Council of the Town of Tiburon does resolve as follow:
Section 1. Recitals of Fact:
On May 17, 2000, the Town entered into an agreement with the owners of 442, 444,
448 and 458 Greenwood Beach Road regarding the improvement of the then-existing
drainage system.
2 Part of the project involved removing a pipe within a Town-owned easement that
traverses No. 444 Greenwood Beach Road and replacing it with a pipe to be located
on public land. The Town agreed to quitclaim the Town easement to the owners of
444 Greenwood Beach Road upon completion of the project.
3 The project is now complete and accordingly, the owners of 444 Greenwood Beach
Road, Nancy E. Peterson and Gregory E. Moore, have requested that the Town
execute and record the quitclaim of the Town easement.
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Tiburon
that the Town Manager is authorized to execute all documents necessary to accomplish the
quitclaim of the Town easement across 444 Greenwood Beach Road to the owners of said
property, including, without limitation, the quitclaim deed attached to this Resolution as Exhibit
A.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon on April 21, 2010 by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
RICHARD COLLINS, MAYOR
DIANE CRANE-IACOPI, TOWN CLERK
RECORDING REQUESTED BY
KEEGIN HARRISON SCHOPPERT
SMITH & KARNER LLP
WHEN RECORDED MAIL TO:
Mr. Gregory E. Moore
Ms. Nancy E. Peterson
444 Greenwood Beach Road
Tiburon, California 94920
SPACE ABOVE THIS LINE FOR RECORDER'S USE
QUITCLAIM DEED
The undersigned grantor(s) declare(s):
Documentary transfer tax is $ 0 (Property interest <$100)
( ) computed on full value of property conveyed, or
( ) computed on full value of liens and encumbrances remaining at time of sale.
( ) Unincorporated area: ( X ) Town of Tiburon
( X ) Realty not sold.
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
TOWN OF TIBURON, a public body corporate and politic,
hereby remises, releases, and forever quitclaims all of its right, title and interest, if any, to
GREGORY E. MOORE and NANCY E. PETERSON, husband and wife, as community property,
that property in the City of Tiburon, County of Marin, State of California, described as:
See Exhibit A attached (Commonly known as 444 Greenwood Beach Road, Tiburon, County of Marin,
California)
A.P.N. 055-031-29
Mail tax statements to: Mr. Gregory E. Moore and Ms. Nancy E. Peterson, 444 Greenwood Beach Road,
Tiburon, California 94920
Date: , 2010
STATE OF CALIFORNIA
COUNTY OF MARIN
On 2010 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the persons whose names are subscribed to the within
instrument and acknowledged to me that they executed the same in their authorized
capacities and that by their signatures on the instrument the persons, or the entity(ies) on
behalf of which the persons acted, executed the instrument.
TOWN OF TIBURON
By:
Its:
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct. (This area for official notarial seal)
Witness my hand and official seal.
Notary Public
MAIL TAX STATEMENTS AS DIRECTED ABOVE
EXHIBIT A
Legal Description
The real property and improvements commonly known as 444 Greenwood Beach Road,
County of Marin, California, and more particularly described as follows:
The land referred to in this Report is situated in the Count of Marin, Town of Tiburon, State of
California, and is described as follows:
PARCEL ONE:
BEGINNING at the intersection of the Southerly line of the State Highway with the Easterly line of
Lot 15, as shown upon that certain Map entitled, "Greenwood Beach", filed April 13, 1937 in Book
5 of Maps at Page 70, Marin County Records; running thence Westerly along the Southerly line of
said State Highway 57.10 feet; thence leaving said Highway and running South 33° 30' East 88.50
feet to the Southerly line of said Lot 15; running thence North 72 East 37.67 feet to the
Southeasterly corner of said Lot 15; running thence North 25° 09' 30" West 119.46 feet to the point
of beginning.
PARCEL TWO:
LOT 16, as shown upon that certain Map entitled, "Greenwood Beach, Rancho Corte Madera Del
Presidio, Marin County, California" filed April 13, 1937 in Book 5 of Maps at Page 70, Marin
County Records.
EXCEPTING from said Lot 16 a strip of land having a uniform width of 6 feet, lying Westerly of
and adjacent to the Easterly line of said Lot 16.
ALSO EXCEPTING from Parcels One and Two above described, the following:
COMMENCING at the Northeasterly corner of the parcel of land described in Parcel Two in the
Deed to Fredrick Mason Parke, et ux, recorded July 2, 1951 in Book 700 at Page 129, Official
Records of Marin County; thence along the Easterly line of said parcel South 24° 33' 43" East
25.74 feet; thence from a tangent that bears South 68° 03' 32" West along a curve to the left with a
radius of 761.00 feet, through an angle of 0 54' 14", an arc distance of 12.01 feet to a point of
compound curvature; thence along a tangent curve to the left with a radius of 173.00 feet, through
an angle of 17° 38' 41", an arc distance of 53.28 feet to the Northerly line of Parcel 1, as described
in said deed, last said line being also the Southerly line of the existing State Highway from Alto to
Tiburon; thence along the Northerly line of said Parcels One and Two, from a tangent that bears
North 37° 04' 58" East, along a curve to the right with a radius of 969.93 feet, through an angle of
4° 15' 31 an arc distance of 72.09 feet to the point of commencement.
A.P.N. 055-031-29
GREENWOOD BEACH DRAINAGE „_._,\~[VJ•`'\1
IMPROVEMENT PROJECT
TOWN. OF TIBURON
TIBURON, CALIFORNIA
AGREEIVIENT REGARDING THE
GREENWOOD BEACH DRAINAGE
IMYROVEN ENT ]PROJECT
This Agreement is date 2000, and is between the TOWN OF TIBURON, a A municipal corporation, 1505 Viburon Boulevard, Tiburon, CA 94920, ("Town"), and
Bruce Abbott, Sidsel Moller, Pamela Snellgrove, Simon Snellgrove, Nancy Peterson, Greg
Moore, and Susan Miglioli (collectively, "Homeowners").
I. Recitals.
A. Homeowners are the owners of properties located on Greenwood Beach Road, as
listed on Exhibit A. The Town is the owner of Greenwood Beach Road, those
open space parcels known as Assessor's Parcels Nos. 055-041-11, 055-041-12,
and 055-041-13; and a drainage easement running between said open space parcels
and Greenwood Beach Road, which easement is further described in Recital B.
B. Homeowners' properties are located generally between Greenwood Beach Road
and the above-described open space parcels, on the downhill side of a natural
watershed. The runoff from this watershed passes down the hill and into
Richardson Bay. The Existing Drainage System includes a channel that is located
in part on the Homeowners' properties and in part on Town-owned open space
("Existing Channel"). The Existing Drainage System also includes a pipe within a
Town-owned easement that runs from Greenwood Beach Road through 444
Greenwood Beach Road to the Existing Channel ("Drainage Easement").
C. The Existing Drainage System is inadequate to satisfactorily convey water runoff
into the Bay during periods of heavy rainfall, resulting in occasional flooding of the
Homeowners' properties.
D
=have engaged CSW/Stuber-Stroeh, Engineering Group, Inc., a
FeWsignenggineer, to desi a ro ect that would improve the current drainage
situation and= e '
Tould
pipe, and reroute the water that now passes
GREENWOOD BEACH DRAINAGE UYIPROVEMENT PROJECT
.y
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
through that pipe to a pipe to be constructed on the easterly side of 458
Greenwood Beach Road ("New Drainage Easement"). The Project would relocate
the other drainage facilities currently on the Homeowners' properties onto public
land owned and controlled by the Town.
E. The Project involves a considerable amount of construction on.Town property.
Accordingly, the Homeowners have asked the Town to arrange for the
construction of the Project as a public works project. Further, the Homeowners
have asked the Town to make a financial contribution to the cost of the project.
. The Homeowners have committed to provide $45,000 to the Town for the
construction of the Project, plus $5000 to cover potential contingencies.
F.
Because the Existing Drainage System lies both on public and private property and
includes a Town-held easement across private land, it poses unusual maintenance
problems for the Town and could result in substantial repair costs in the future.
The project would ameliorate these problems and allow the Town to reconvey the
Drainage Easement to the Homeowners holding title to 444 Greenwood Beach
Road. Accordingly, the Town has agreed to contract for the construction of the
Project as a public works project and to contribute up to $50,000 (fifty thousand
dollars and no cents) to the Project subiect to the terms and conditions set forth in
II. Aereement.
The Project shall be built according to the Plans by CSW/Stuber-Stroeh,
Engineering Group, Inc. Sheet No. 1 of the Plans is dated June 10, 1998, and
Sheet Nos. 2 and 3 are dated September 4, 1997 ("Plans"). Copies of the Plans
are on file at the Tiburon Town Hall and are incorporated herein by reference.
2. Prior to commencement of construction, Homeowners Bruce Abbott and Sidsel
Moller, owners of 458 Greenwood Beach Road, shall convey the New Drainage
Easement to the Town. The exact location and description of the New Drainage
Easement shall be as necessary to allow the Town to install and maintain the new
pipe described in Recital D and the Plans.
3. Upon completion of the Project, the Town shall quitclaim all right, title and
interest in (a) the Drainage Easement and the improvements located therein to the
GREENWOOD BEACH DRAINAGE EWPROVEMENT PROJECT
2
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
Homeowners owning fee title to 444 Greenwood Beach Road; and (b) the Existing
Channel, to those Homeowners whose properties are traversed by said Channel.
Thereafter, the Town shall have no further interest in or responsibility for the
Existing Channel or the Drainage Easement and the improvements, such interest
and responsibilities having been transferred to said Homeowners. The Town shall
exclude from said conveyances any area covered by the New Drainage Easement.
4. The Project Budget is set forth in Exhibit C. The Total Project Cost is expected to
equal $119,334, plus a Contingency Allowance of $10,000. The Total Project
Cost includes $19,576 already expended by the Homeowners for design
engineering services. Accordingly, the actual construction of the Project is
estimated to cost $99,758 ("Estimate"). The Marin County Flood Control District
("District") has agreed to contribute $10,000 ("District Contribution"). The Town
has agreed to contribute $50,000 ("Town Contribution"). All remaining Project
costs shall be borne by the Homeowners. The respective responsibilities of the
Homeowners for payment of Project Costs as set forth in the Project Budget is set
forth in Exhibit C.
5. As soon as practicable after the execution of this Agreement, the Town shall select
a contractor to construct the Project as required by state law and local ordinance.
The Contract shall be bid as a fixed price contract. The Town shall advise the
Homeowners of the date set for bid opening at least 10 days prior to said date. The
Homeowners may review the Contract Documents during the- period between the
Town's advertising for bids and the bid opening and may be present at the bid
opening to review the bid packages. As soon as practicable after bid opening, the
Town shall advise the Homeowners' designated contact person of the amount of
the lowest responsive and responsible bid ("Contract Price"). Such notice may be
by telephone.
6. In the event that the Contract Price exceeds the Estimate by $10,000 or less
because of the condition of the Town-owned Greenwood Beach right of way
Town shall increase its Contribution to cover said overage. In the event that the
Contract Price exceeds the estimate for any other reason (or in the event that the
overage relates to the condition of the Greenwood Beach right of way and exceeds
$10,000), Homeowners may elect to abandon the Project rather than pay the
increased cost. Homeowners must exercise this election by giving Town written
notice thereof within ten (10) calendar days of receiving notice from the Town of
the actual Contract Price. If the Homeowners elect to abandon the Project, neither
they nor the Town shall have any further obligation to proceed with the project. If
GREENWOOD BEACH DRAINAGE RgPROVEMENT PROJECT
3
GREENWOOD BEACH DRAINAGE
• IMPROVEMENT PROJECT
the Homeowners decide that they are willing to proceed with the Project, they
shall deposit the Project funds as set forth in Paragraph 8 of this Agreement. - -
7. In the event that the Contract Price is less than the Estimate, the Town
Contribution shall be reduced by an amount such that the Town Contribution is
equal to 39% (thirty-nine percent) of the Contract Price ("Reduction"). However,
the Town Contribution may be re-adjusted to a maximum of $50,000 as provided
in Paragraph 10.
8. Within ten (10) calendar days of receiving notice of the Contract Price through
their designated contact person, Homeowners must deposit their share of the
anticipated Project costs with the Town, unless the Homeowners have exercised
their option to abandon the Project as provided in Paragraph 6. Said Deposit must
be in an amount such that the sum of the Deposit and the District and Town
Contributions equals the amount of the Contract Price plus a contingency of
$10,000.
9. After the Town has received the Deposit required by Paragraph 8, the Town shall
award the contract to the lowest responsive and responsible bidder. As soon as
practicable after award, the Town will issue to the successful contractor a Notice
to Proceed with construction of the Project as a public works project, under the
oversight of the Town that is normal and usual for such projects.
10. In the event that the Town has reduced the Town Contribution pursuant to
Paragraph 7, but the actual cost of constructing the Project ("Actual Construction
Cost") exceeds the Contract Price, the Town shall increase its Contribution by
one-half of the overage. However, in no event shall this increase exceed the
Reduction. The Town shall not be obliged to continue with the Project if the
Actual Construction Cost exceeds the sum of the Town Contribution, the District
Contribution and the funds to be contributed by the Homeowners.
11. In the event that the Actual Construction Cost is less than the Contract Price, the
Town shall refund any remaining funds in the Deposit to the Homeowners in
proportion to their respective contributions. Further, in the event that some or all
of the Contingency Allowance remains after the completion of construction, the
Town shall refund one-half of the remaining allowance to Homeowners, in
proportion to their respective contributions.
GREENWOOD BEACH DRAINAGE UYIPROVEMENT PROJECT
4
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
12.
In the event that, after commencement of construction, circumstances arise that
.result in the likelihood that the Actual Construction Cost will exceed the funds
available pursuant to this Agreement, the Town will have sole discretion to
determine whether the overage is the responsibility of the Contractor. If the Town
determines that the overage is not the responsibility of the Contractor, the Town
will so advise the Homeowners and give them 10 calendar days to elect whether to
provide the necessary additional funds or abandon the Project. If the Homeowners
do not make such election within 10 calendar days, or having elected to proceed
with the project, do not provide the necessary additional funds within 15 calendar
days of receiving said notice from the Town, the Project shall be abandoned.
In the event of Project abandonment under this Paragraph, the Town shall pay the
Contractor all sums due under the Contract with the Town ("Abandonment
Cost"). The Town shall then calculate the amount of Deposit refund due the
Homeowners, if any, by determining the proportion that the Deposit required
under Paragraph 8 of this Agreement bears to the sum of the Contract Price and
the $10,000 Contingency Allowance ("Homeowners' Percentage"). The
Homeowners Percentage shall be applied to the Abandonment Cost and that
amount shall be deducted from the Deposit. The funds remaining in the Deposit, if
any, shall be returned to the Homeowners in the same proportions as their
Contributions thereto.
13. This Agreement applies to, inures to the benefit of and binds all parties hereto,
their heirs, legatees, devisees, administrators, executors, successors and assigns.
In the event that any Homeowner transfers any interest in their property, the rights
and duties under this agreement shall pass to said transferee and subsequent
transferees, if any, without modification.
14. This Agreement shall be-governed by the laws of the State of California. In the
event of litigation between the parties relating to this Agreement, the proper venue
therefor is the Marin County Superior Court.
GREENWOOD BEACH DRAINAGE rnMPROVEMENT PROJECT
i
r. ~
GREENWOOD BEACH DRAINAGE
. IMPROVEMENT PROJECT
M. Exhibits.
This Agreement includes the following Exhibits, which are attached hereto and
incorporated herein by reference:
Exhibit A The Homeowners and the Properties
Exhibit B Project Budget
Exhibit C Homeowner Responsibilities
APPROVED AS TO FORM: TOWN OF TIBURON
By By
own Attorney Town Manager
HONEEOWNERS.
r
Bruce Abbott
n
Sidsel Moller
Pamela Snellgrove
Simon Snellgrove
Nancy Peterson
Greg Moore
Susan Miglioli
GREENWOOD BEACH DRAINAGE EWPROVEMENT PROJECT
6
GREENWOOD BEACH DRAINAGE T_
IMPROVEMENT PROJECT
III. Exhibits.
This Agreement includes the following Exhibits, which are attached hereto and
incorporated herein by reference:
Exhibit A The Homeowners and the Properties
Exhibit B Project Budget
Exhibit C Homeowner Responsibilities
APPROVED AS TO FORM:
By
own Attorney
HOMEOWNERS.
Bruce Abbott
Sidsel Moller
Pamel Snellgrove
TOWN OF TIBURON
By Ai a:
Town Manager
14 L ~ 8- Ll lat4 W., r
mon Snellgrov/
Nancy Peterson
Greg Moore
Susan Miglioli
GREENWOOD BEACH DRAINAGE EWPROVEMENT PROJECT
6
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
IL. Exhibits.
This Agreement includes the following Exhibits, which are attached hereto and
incorporated herein by reference:
Exhibit A The Homeowners and the Properties
Exhibit B Project Budget
Exhibit C Homeowner Responsibilities
APPROVED AS TO FORM: TOWN OF TIBURON
By By U. v1r,4
wn Attorney own Manager
HOMEOWNERS.
Bruce Abbott
Sidsel Moller
Pamela Snellgrove
Simon Snellgrove
Nancy eterson
Greg oore
Susan Miglioli
GREENWOOD BEACH DRAINAGE 52ROVEMENT PROJECT
6
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
ffi. Exhibits.
This Agreement includes the following Exhibits,. which are attached hereto and
incorporated herein by reference:
Exhibit A
Exhibit B
Exhibit C
APPROVED AS TO FORM:
By
own Attorney
HOMEOWNERS.
Bruce Abbott
.Sidsel Moller
The Homeowners and the Properties
Project Budget
Homeowner Responsibilities
TOWN OF TIBURON
By Vv
Town Manager
Simon Snellgrove
Nancy Peterson
Pamela Snellgrove Greg Moore
Susan Miglioli
GREENWOOD BEACH DRAINAGE UWFROVEMENT PROJECT
6
Homeowner .
Bruce Abbot
Sidsel Moller
Pamela Snellgrove
Simon Snellgrove
Nancy Peterson
Greg Moore
Susan Migholi
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
EXHIBIT A
THE HOMEOWNERS AND PROPERTIES
Street Address of Propere APN#
458 Greenwood Beach 055 031 25
442 Greenwood Beach
444 Greenwood Beach
448 Greenwood. Beach
055 031 12
055 031 29
055-031-32-
GREENWOOD BEACH DRAINAGE nv[FROVEMENT PROJECT
7
~r
Greenwood Beach Drainage
Budget
Original
Today's
Estimate
Price
1993
1999
COSTS
Construction and Landscaping
Storm Drain Channel
26,300
28,456
Channel
37,100
50,293
Landscaping
-
21,009
63,400
99,758
Engineering and Contingency
Engineering
9,510
19,576
Contingency
9,510
10,000
19,020
29,576
$ 82,420
$
129,334
REVENUE
Flood Control Zone 4
$
10,000
8%
Property Owners
Engineering
19,576
Construction
45,000
Contingency
5,000
-
$
69,576
54%
Town of Tiburon
Project
45,000
Contingency
5,000
$
50,000
39%
Total Revenues
$
.129,576
100%
11/2/99
Property owners are seeking additional estimates for the landscaping.
e~
r
Homeowner(s)
GREENWOOD BEACH DRAINAGE
IMPROVEMENT PROJECT
E=IT C
HOMEOWNERS RESPONSIBILITIES
Approx. Payment of
Deposit per Paragraph 8
(based on Estimate)
Bruce Abbot
$101000
Sidsel Moller
Pamela Snellgrove
$13,000
Simon Snellgrove
Nancy Peterson
$12,000
Greg Moore
Susan Migholi
$102000
Subtotal:
$453000
Contingency:
Moore/Peterson
$2000
Snellgroves
$3000
Total Contingency -
$5000
Engineering Costs (paid)
$193595
Total Homeowner Contribution
$691595
Flood Control Zone 4
$101000
Town Contribution:
$505000
TOTAL:
$1293595
GREENWOOD BEACH DRAINAGE EWPROVEMENT PROJECT
r
9
To:
From:
Subject:
Reviewed By:
BACKGROUND
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
Mayor and Members of the Town Council
Office of the Town Clerk
Town Council Meeting
April 21, 2010
Agenda Item: Au /
Appointments to fill vacancies on Town Boards, Commissions &
Committees
There are currently openings on four Town Boards and Commissions:
--Belvedere-Tiburon Joint Recreation Committee: One (1) Vacancy
--Parks, Open Space and Trails: One (1) Vacancy
--Design Review Board: One (1) Vacancy
--Heritage & Arts Commission: One (1) Vacancy
Joint Recreation Committee
On January 20, 2010, the Town Council appointed Erin Tollini to the Planning Commission.
Prior to her appointment, Erin served on the Belvedere/Tiburon Joint Recreation Committee
(BTJRC). Erin's appointment created a vacancy for a Tiburon representative to the BTJRC.
The Town received applications and has interviewed two interested residents for this opening:
Tina Warren, who was interviewed by the Council on March 17, and Park Allen, who was
interviewed on April 7, 2010.
Parks, Open Space and Trails (POST)
The openings on the POST commission were created by the resignation of Ralph Leighton and
Jill Sperber in February. The Council appointed Bob McDermott to POST at its March 3rd
meeting; there have not been any applications received since that meeting.
Design Review Board (DRB)
The opening on the DRB was created by the recent resignation of Grover Wilson. The vacancy is
currently being advertised in The Ark.
April 21, ',201
Heritage & Arts Commission
The opening on the Heritage & Arts Commission was created by the recent resignation of Liz
Schmidt. Earlier in the year, the Council appointed Jaleh Etemad to fill the vacancy created by
Peggy Bremer's resignation. The Council has an interested candidate, Ric Postle, who is
scheduled for an interview tonight.
RECOMMENDATION
Staff recommends that the Council:
1. Interview all interested applicants tonight;
2. Consider making appointments to fill the vacancies on Town Boards and Commissions; or
3. Direct staff to continue the item pending further interviews.
Exhibits: Applications of Tina Warren, Park Allen & Ric Postle
Letters of resignation of Liz Scmidt & Grover Wilson
Prepared By: Diane Crane Iacopi, Town Clerk
11: [ 2 `v
PERSONAL DATA
fi,. (PLEASE PZINT ~R TYPE=- A REUEAMAY.$T,A~'TACHED AS'VWELL)
s.
' ~7~inG~• F• ~C„~^rt n
NAME: Kri 6 4-w )x.
MAILING ADDRESS: 1 Gc r'n14rvt-. T' bynOn GA ZO
TELEPHONE: Home: (4) 51'4 36 - Work: '41-5 S445 Fax No.
7085 5(4Zz
PROPERTY OWNERS' ASSOC. (If applicable)
TIBURON RESIDENT: (Years) 18' G DATE SUBMITTED: a L4ab a0 10
j 3.6
3 s, }
ti~ry
il W-A,
w
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m.._. Sh:.-auJ.. 1: i r 2 ~ ~ AS.S •tY:;• V
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L~or-s
Gr,4L
----------------------------------------------Town Hall Use
Date Application Received: 2- I Interview Date:
Appointed to:
Date Term Expires:
2
(Date) E.IR le I y
Length of Term:
- 2 2010
TOWN CLERK
TOWN OF TIBURON
TOWN OF TIBURON
COMMISSION, BOARD & COMMITTty, 71r2-'4- 11F L
1 2010
APPLICATION T`,`t~vkVa- RK
_ TOVM OF TIBURON
The Town Council considers appointments to various Town commissions,
boards and committees throughout the year due to term expirations and unforeseen
vacancies. In an effort to broaden participation by local residents in Tiburon's
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. The application form can also be found on the Town's
website, www. ci. tiburon. ca. us.
Copies of the application will be forwarded to the Town Council and an
informal interview will be scheduled when a vacancy occurs. Your application will
remain on file at Town Hall for a period of one (1) year.
Thank you for your willingness to serve the Tiburon community.
Diane Crane Iacopi
Town Clerk
AREAS OF INTEREST
riease inalcate your Area(s) of Interest in Numerical Order
(#I Being the Greatest Interest)
PLANNING
DESIGN REVIEW
HERITAGE & ARTS
LIBRARY
-----PARKS, OPEN SPACE & TRAILS
JT. RECREATION COMMITTEE
-DISASTER PREPAREDNESS
MARIN COMMISSION ON AGING
1
!1
T 4 l
o
PERSONAL DATA
(PLEASE PRINT OR TYPE - ,A RESUME MAY BE A'f'TACHED AS WELL)
NAME: t"a r ~ I A (lei
MAILING ADDRESS: r r ►
f
TELEPHONE: Home: 695``x- Fax No. y,j)4A
PROPERTY OWNERS' ASSOC. (if applicable)
TIBURON RESIDENT: (Years) DATE SUBMITTED: Ir ► I 0
REASONS FOR SELECTING
YOUR AREAS OF INTEREST
A ~l : K~ Td Gr1;+~ w~ ~n Jt
APPLICABLE QUALIFICATIONS
AND EXPERIENCE
z
I ~M L~
A, + , > i . a nvv~ 1 _ S f J C'~r ~S s~' ~r^: tl
6V C-4--
'Cii 1-a2 ~k L-r ----------------------------------------------Town Hall Use
Date Application Received:
Appointed to:
Date Term Expires:
Interview Date: ~4-
(Date)
Length of Term:
2
TOWN OF TIBURON 0 E C k I V E
MAR 29 2010 D
TOWN CLERK
COMMISSION, BOARD & COMMITTEE TOWN OF TIBURON
APPLICATION
The Town Council considers appointments to various Town commissions,
boards and committees throughout the year due to term expirations and unforeseen
vacancies. In an effort to broaden participation by local residents in Tiburon=s
governmental process and activities, the Council needs to know your interest in
serving the Town in some capacity.
Please indicate your specific areas of interest and special skills or experience
which would be beneficial to the Town, by completing both sides of this form and
returning it to Town Hall. The application form can also be found on the Town's
website, www.ci.tiburon.ca.us.
Copies of the application will be forwarded to the Town Council and an
informal interview will be scheduled when a vacancy occurs. Your application will
remain on file at Town Hall for a period of one (1) year.
Thank you for your willingness to serve the Tiburon community.
Diane Crane Iacopi
Town Clerk
AREAS OF INTEREST
Please Indicate Your Area(s) of Interest in Numerical Order
(#I Being the Greatest Interest)
PLANNING
DESIGN REVIEW
X HERITAGE & ARTS
LIBRARY
PARKS, OPEN SPACE & TRAILS
JT. RECREATION COMMITTEE
DISASTER PREPAREDNESS
MARIN COMMISSION ON AGING
1
PERSONAL DATA
Only computer-generated or typewritten copy will be accepted;
Attach separate pages, including resumes and cover letters, if necessary.
NAME: Fredric (Ric) Postle
Street & Mailing ADDRESS: 110 Marinero Circle, PO Box 1392 Tiburon, CA.
94920
e-mail =
_ i!opostle(a,msn.com
TELEPHONE: Home: 415 778 8300 Work: 415 778 8300 Fax No. 415 789 1865
PROPERTY OWNERS= ASSOC. (If applicable)
TIBURON RESIDENT: (Years) _11 DATE SUBMITTED: March 26,
2010
REASONS FOR SELECTING
YOUR AREAS OF INTEREST
I'm very interested in the work of the Heritage and Arts Commission and would like to contribute to
it's mission.]
APPLICABLE QUALIFICATIONS
AND EXPERIENCE
E C E I V E
WAR 2 n
TOWN CLERK
TOWN OF TIBURI
[ATTACH ADDITIONAL PAGES, IF NECESSARY] ,2 f /L
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Mar 17 10 09:15a p.1
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D E C E I Y E
MAR 17 2010
TOWN CLERK
TOWN OF TIBURON
February 24, 2010
Ms. Patricia Navone, Chair
Tiburon Heritage & Arts Commission
2200 Paradise Driee
Tiburon, CA 94920
Dear Patricia:
I wish to submit my resignation from Heritage & Arts Commission effective
immediately, especially my role as Art Exhibition Coordinator.
There is a full slate of artists booked in both the Community Room and
Lobby/Council Chamber through 2010 and into 2011.
1 will work closely with whomever follows me to insure a smooth transition.
There are a few "take downs" and "han ings" which I will handle in the next
few days and in the near future, but I will not attend any Commission
meetings.
I have been proud of encouraging local artists to show at our Town Hall, but
have also anguished at the lack of turnout on occassion after a lot of work
by the artist.
Respectfully,
Liz chmidt
Page 1 of 1
3•
Scott Anderson
From: Grover Wilson III [groverwilson3@comcast.net]
Sent: Thursday, March 11, 2010 2:30 PM
To: Scott Anderson; Laurie Tyler; Dan Watrous
Cc: Diane Crane lacopi
Subject: Resignation
o,~~sT
It is with much disappointment that I must resign effectively immediately from Tiburon's Design Review
Board. I have thoroughly enjoyed my time on the board, working with many very nice people both with
the Town, as well as applicants, and I will miss this part of my community service. I have a set of keys
which I will return to the counter shortly and I look forward to seeing everyone around Town soon.
/1 P /n., 1 r%
To:
From:
Mayor and Members of the Town Council
Department of Public Works
Town Council Meeting
April 21, 2010
Agenda Item:
Subject: Recommendation to Review Scope of Work For the Lyford Drive
Multi-modal Parking Lot and Provide Direction and Authorization to
Staff
Reviewed By:
BACKGROUND
In 1997, the Town considered developing the dirt shoulders at the intersection of Lyford Dr and
Tiburon Blvd into parking lots. Initial engineering plans were prepared by Caltrans, and a
dialogue occurred with the Town, but consensus was never reached. The project was cancelled.
In June 2008, upon the urging of then Councilmember (now Mayor) Collins, the Town
approached Caltrans with a new proposal to develop the dirt shoulder south-east of the
intersection at Lyford Dr and Tiburon Blvd to improve traffic safety, enhance the appearance of
the area, and create the capacity to actively manage the parking at that location. Coordination
with Caltrans would be necessary since the area is within their right-of-way. Staff pursued the
idea, which was further discussed at the March 2009 retreat where the Council reviewed two
possible approaches to the project, one a single-loaded parking corridor and the other a double-
loaded corridor. Meanwhile, staff sought a grant from the Transportation Authority of Marin and
was ultimately successful in obtaining a $314,000 grant for the parking project.
In November 2009, the Council approved a design concept that generally consisted of a 60-foot
wide paved parking area with retaining wall, drainage system, irrigation crossover, curb ramp, 4-
foot wide raised island on north east side of the parking area for future landscaping, and chain
link fence. This concept would provide a total of 58 parking spaces (55 standard and 3 handicap
spaces) in two rows with a single drive aisle, as well as a significantly wider sidewalk to provide
room for future installation of a bus shelter, bicycle racks, monument entry sign and information
kiosk. Projected cost for this alternative was approximately $800,000.
Staff had been wrestling with issues related to the utility poles that run through the site from the
project inception. At the urging of Councilmember O'Donnell, however, staff expanded that
consideration to include a significant undergrounding project extending from Lyford Drive to
TOWN OF TIBURON
1505 Tiburon Boulevard
Tiburon, CA 94920
Mar West Street. Undergrounding would be a concurrent but, from a funding perspective,
essentially separate project from the parking lot.
DISCUSSION
Scope of Work: Since November 2009, staff has developed a Request for Proposal (RFP) for
engineering, environmental, and construction inspection services to fully develop the project for
construction. Staff solicited proposals and has refined a scope with the selected engineering
consultant, which now includes the design of underground facilities for the power distribution
and utility lines within the project site up to Mar West Street.
The estimate for the base project, separate of the undergrounding, is approximately $885,000
including soft costs. Absent the concurrent undergrounding, the overhead utility lines would
likely be relocated adjacent to the project site by their owners, PG&E, AT&T and Comcast.
Undergrounding would be a significant aesthetic and functional improvement for the project area
and beyond, but it does create substantial additional cost. The utility companies cannot give us
concrete numbers at this point, but the estimates are as follows:
1. Utility companies' design fees:
$7000
2. Town's engineering consultant fees:
$25,000
3. Underground infrastructure in-place:
$65000
4. Utility companies' labor costs to convert:
$16500
5. PG&E credit for equivalent aerial system:
($325,000)
TOTAL: $610,000
This scenario assumes that the Town can create a Rule 20B undergrounding district in which it
leads the effort and pays for the improvement, with a partial PG&E reimbursement to follow. Per
conversations with PG&E, the above undergrounding expenses can be offset by Rule 20A PG&E
undergrounding credits only if PG&E leads the effort and performs the project on their own.
Presently just over $450,000 in PG&E Rule 20A funding is available to the Town. This would be
an acceptable approach except for the timing: PG&E has indicated that their backlog to perform
Rule 20A work is as deep as 7 years. Even if we received an accelerated status, the expedited
schedule is still projected to be at least 2.5 years out, which is inconsistent with our project
schedule. Hence the use of Rule 20A funds does not appear workable, but the approximate 50%
project reimbursement under Rule 20B can be employed in a timely manner. The Town will "get
in the queue" for Rule 20A funds for the next logical undergrounding project, which is the stretch
of undergrounding from Lyford Drive to San Rafael Avenue and expect to tackle that project
when PG&E is able to schedule it some years out from now.
Caltrans Approval: Staff is in discussion with Caltrans to secure the right-of-way (ROW) for this
project. Caltrans must transfer control of the ROW to the Town in some manner for this project to
proceed. The most viable mechanism discussed so far is a maintenance agreement which would
give control of the ROW to the Town and spell out the rights and responsibilities of the parties.
The Town has a received confirmation from the District Director of Caltrans, Mr. Bijan Sartipi,
that they are amenable to this approach, but details remain to be developed and approved by
Caltrans.
Recommended Approach
Staff recommends the approval of the revised scope of work (See Exhibit A and B) which
includes line items to integrate underground facility designs from the utility companies. Design
could commence on the base project. Once project plans and environmental documents are
approved by Council at a later date to be scheduled, staff will bid the project.
NEXT STEPS
If staff receives direction to proceed, the following revised sequence of tasks is anticipated:
• Detail engineering and estimating
• Environmental review
• ROW acquisition
• Caltrans review and approval
• Utility relocation (base project)
• Construction bidding and contract
• Construction
May 2010 - July 2010
June 2010 - August 2010
May 2009 - July 2010
June 2010 - August 2010
August 2010 - November 2010
September 2010 - November 2010
March 2011 - June 2011
FISCAL IMPACT
The Town allocated $370,000 for the project in this fiscal year, which is adequate for staff to
proceed with the engineering task at hand. Another $314,000 has been confirmed from a
California Transportation Fund for Clean Air (TFCA) grant awarded to the Town by the
Transportation Authority of Marin through a competitive process for a total of $684,000 in
available funding.
The shortfall of approximately $200,000 for the base project without undergrounding will be
recommended for inclusion in the 2010-2011 capital improvement budget. If the Town Council
wishes to proceed with the undergrounding component, that too will be included in the upcoming
capital improvement budget.
RECOMMENDATION
Staff recommends that the Town Council:
Review scope of work for the Lyford Drive Multi-modal Parking Lot, provide direction to
staff, and authorize the Town Manager to negotiate and execute a contract with an
engineering consultant to develop plans for construction.
Attachments: Exhibit A - Design Concept
Exhibit B - Engineering Consultant Scope of Work
Prepared By: Nicholas T. Nguyen, Director of Public Works/Town Engineer
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HARRISON ENGINEERING INC.
399 TAYLOR BLVD, STE 1 OO•PLEASANT HILL, CA 94523
PHONE: (925) 691-0450 • FAx: (925) 691-0460
January 11, 2010
Rev. 4/2/10
Nicholas Nguyen, Town Engineer
Town of Tiburon
1505 Tiburon Blvd.
Tiburon, CA 94920
Re: Lyford Drive Multi-Modal Parking Lot
Engineering Services Proposal
Dear Mr. Nguyen,
Harrison Engineering Inc. (HEI) is pleased to submit this engineering services proposal for
the Lyford Drive Multi-Modal Parking Lot project. We have assembled a team ideally suited
to perform the services requested for this project. Because of our experience on this project
as well as similar projects, we will smoothly deliver this project to construction with no
surprises or delays.
In addition to providing civil engineering design services, HEI typically assumes the Project
Management role leading the team composed of technical and environmental specialists
necessary to complete all of the services required for municipal agency projects.
Harrison Engineering Inc. has recently completed the PS&E for two similar municipal
parking lot projects for the Cities of San Pablo and Oakley. Additionally, HEI has completed
several projects requiring Caltrans Encroachment Permits for various Cities, which includes
the Oakley Municipal Parking Lot Project.
The team of subconsultants assembled for this project has worked with HEI for several years
and is a proven and capable team, ready and able to deliver your project on time and within
budget.
Harrison Engineering Inc. has no past, ongoing, or potential conflicts of interest for
performing any work for the Town of Tiburon.
We look forward to continuing our work with you on this project. I will be your primary
project contact and can be reached at (925) 691-0450 extension 101, (925) 525-9555
(cellular), or via email at Randell@Harrison-Engineering.com
Sincerely,
HARRISON ENGINEERING INC.
r
Randell T. Harrison, PE, President
ENGINEERING FOR PUBLIC WORKS
VISIT US AT HARR[SON-EN GIN EERING.COM
Project Understanding
The Town of Tiburon desires to formalize a parking lot facility and create a transit center on the south side of
Tiburon Blvd., east of Lyford Drive that is currently being utilized by the public for informal vehicular
parking. The Town was successful in obtaining a California Transportation Fund - Clean Air Grant for
$314,000. The remaining funding is anticipated to come from local funding or additional grants.
The existing wide and unpaved shoulder of Tiburon Boulevard in this area currently accommodates parking
for approximately 40 to 50 vehicles within the Caltrans Right of Way. The parking is utilized by contractors
as a labor pickup area, by carpools, recreational trail users, and temporary parking for large contractor
vehicles (dump trucks, landscape vehicles). Access is uncontrolled along the length of the parking area.
The proposed design alternative provides a pedestrian plaza with a bus shelter, bicycle facilities, paved
parking, landscaping, provisions for future utility undergrounding, and improved walkways. This alternative
will provide total of 61 parking spaces (58 standard and 3 handicap spaces) in two rows with a single drive
aisle. The parking area has the following features: 60 foot wide paved parking area with retaining wall,
drainage system implementing low impact development guidelines, irrigation system, curb ramp, 4 foot wide
curbed island on north east side of the parking area for landscaping/bioswale, and chain link fence (Type CL-
4). ADA accessible pathways connecting the parking lot to recreational trails will also be included.
We reviewed the extent of grading to determine the need for a NPDES permit. The total site area is around
one acre, but with contractor restriction on the extent of grading, the disturbed area can be kept under one
acre, thereby not requiring preparation of a SWPPP or application for a Construction Activity Permit with the
State Water Resources Control Board.
Based on our review of available geologic and seismic hazard maps of the region, the site vicinity is mapped
as being underlain by artificial (man-made) fill, potentially weak or compressible alluvial soil, and native
bedrock of the Franciscan formation. The site also lies within a mapped liquefaction hazard zone. As a result
of the adjacent hillside located on the east side of Tiburon Boulevard, it is possible that bedrock is also
relatively shallow across portions of the site, and that weak alluvial soils may pinch out within or west of the
site.
The Town needs an experienced consultant team to carry the project through the Environmental, Design and
Construction Process.
Project Approach
Harrison Engineering Inc.'s approach is to provide the Town with a full service team that has the expertise
and experience to deliver this project without delays and within budget. The Town is already familiar with
many of the members of this team, having worked together on several recent projects.
The primary elements of our approach include a strong project management plan, excellent knowledge of
Caltrans Procedures, and the early identification of issues that may create delays or cost the Town money.
Project Management
We will provide the Town with a highly experienced Project Manager. Our team's Project Manager, Randell
Harrison, has experience with:
✓ Designing Caltrans and Municipal facilities, including municipal parking lots.
✓ Managing and directing large multidiscipline teams.
✓ Working on several projects similar to this project.
✓ Coordinating directly with Caltrans staff to expedite projects.
✓ Working with each team member firm on several similar projects.
✓ Dozens of projects within Caltrans Right of Way.
Town of Tiburon Page 1
Lyford Drive Multi-Modal Parking Lot
HEI
Project Management - HEI's approach to managing the project includes:
• Regularly Scheduled Coordination Meetings
• Regular review and adherence to project schedules.
• Submittals at Concept Plan Level, 90% PS&E and Final levels of completion.
• Provide progress prints.
• Early issue identification and resolution.
In order to coordinate the team, keep the Town informed, and keep the project on track, the following tools
will be used to make sure the project is delivered on schedule:
• Developing a detailed Project Schedule with milestone dates is essential in aiding the project team
in meeting submittal dates and keeping the overall schedule on track. Schedules keep everyone
accountable.
• Periodic Project Development Team (PDT) Meetings. Review of schedules and project
accomplishments over the past period and review of upcoming submittals. Discussions on right of
way, utility and physical constraints. Meeting minutes are prepared and sent out to the PDT
members.
• Daily communication with team members as needed, via phone, emails and faxes.
• Paper trail. Good documentation of phone conversations and meetings with distribution to the
appropriate parties.
In order to maintain and manage the project, the lines of communication must be well established. All project
communications shall be directed through HEI's project manager so that project progress can be monitored at
all times.
Early Issue Identification
HEI has designed several parking facilities; we are familiar with AASHTO, Caltrans, and ADA design
standards. This experience gives us the ability and insight to identify critical issues in the project that could
have a significant impact on the project schedule and budget. The key element to early issue identification is
the ability to recognize constraints; some of those constraints are identified below.
Constraints
a) Site Drainage. An existing drainage inlet is located just east of the project site. It is assumed that the
downstream system has adequate capacity to drain the parking lot area. Additional calculations will
be needed to insure the system is adequate. We also plan to implement Low Impact Development
(LID) guidelines for the site drainage by including construction of a bioswale within the raised island
between the parking lot
b) Utility Facilities. It is our understanding that the Town has already begun requesting utility
companies to prepare undergrounding plans for implementation of conduit and vault installations with
the construction of this project. HEI will continue coordination with the utility companies and
develop a composite joint trench plan for implementation with this project
There is an existing Pacific Gas & Electric Company overhead power line that runs through the site.
This power line and accompanying poles are located within the Caltrans right of way. Typically
Caltrans has a 50% cost sharing agreement with PG&E for such relocations. However, since parking
spaces can be worked around the pole locations, relocation of the poles is not required. In addition we
will coordinate with the Town and PG&E to get electroliers installed on the poles to provide lighting
for the project site.
Town of Tiburon Page 2
Lyford Drive Multi-Modal Parking Lot
c) Caltrans Right of Way. The project is located mainly in Caltrans right of way, which means that
Caltrans will issue an encroachment permit for this work. The project is not believed to be
controversial, since Caltrans had proposed a similar project several years ago.
d) Ingress/Egress. To control access to the parking facility and maximize the usable space, one point of
ingress and one point of egress at the ends are used, which are controlled by a raised island between
the parking area and the highway.
Although this project is fairly straightforward, the one project issue that may become problematic is
obtaining Caltrans concurrence on the ingress point due to the close proximity to the signalized
intersection of Lyford Drive. We understand that the Town has met with Caltrans, whom are in
general agreement with the project concept, but there is some uncertainty how the Caltrans functional
units will react to this issue when the project is sent through the department for review.
The Town needs a consultant team that is familiar with Caltrans policies, procedures, and design
standards to successful navigate this project through the Caltrans process and obtain the
encroachment permits.
e) Geotechnical. Due to the potential complex geologic conditions in the area, we propose to perform a
detailed historic aerial photograph and geologic map review, as well as a geotechnical investigation to
characterize the subsurface conditions for design of the proposed improvements. In addition, soil
samples will be collected and discretely tested for potential contaminants that may affect public safety
and construction sequencing (if on-site disposal is appropriate).
Environmental Document Approach
Geier and Geier Consultants (GGC) will prepare the environmental document for this project. After
discussion with Town planning staff, we are in agreement that a Mitigated Negative Declaration is the
appropriate environmental document for this project. A key element of the documentation for this project will
be a traffic study to assess traffic impacts and safety elements for the project. This study will also be helpful
and possibly required by Caltrans in assessing the driveway impact on highway traffic. GGC will work
closely with Harrison Engineering and Town Staff to get the Environmental Document coordinated and
complete.
Team
We have compiled a team of professionals for this project that are experts in their specialty fields of work.
This team includes: Civil Engineers, Geotechnical Engineers, Landscape Architects, Construction Engineers,
Land Surveyors, and Environmental Planners. Each firm is a small firm with active project participation by
the founding Principals of those firms.
Harrison Engineering Inc. has prepared several PS&E packages and studies for the Town of Tiburon over the
last several years. We have developed an excellent working relationship with the Town staff and have a good
understanding of the expectations and desires of the Town. Several of the other subconsultants on this team
have also been involved in various projects and share that same understanding.
Town of Tiburon Page 3
Lyford Drive Multi-Modal Parking Lot
HEI
Team Organization Chart
Cornerstone Earth Group
Geotechnical Engineering & Material Testing
John Dye, PE, GE
Barry Butler, PE, GE
Geier and Geier
CEQA Environmental
Fritz Geier
`Quiet River Land Services
Surveying/Construction Staking
Kevin McGuire, LS
Ghirardelli & Assoc.
Construction Inspection
Jaemin Park, PE
Pete Martin
Hansen l%lcArdle, Inc.
Landscape Architecture
Ken Hansen, LSA
Town of Tiburon Page 4
Lyford Drive Multi-Modal Parking Lot
Work Scope
Task 1- Project Management
Harrison Engineering shall provide project management services to assure delivery of the project on schedule,
within budget, and according to the established project goals. Project management shall also include active
coordination with the Town plus coordination with subconsultants. It is assumed that HEI will need to meet
with Town staff for 4 meetings.
Task 2 - Data Collection
HEI will gather and assemble all available data from the Town, State, County and utility companies,
including record drawings, parcel maps, records of survey, Parcel and Subdivision maps, available utility
maps, utility plans, assessor's maps, etc.
Task 3 - Utility Coordination and Mapping
HEI will coordinate, map, and identify all potential utility conflicts and request the appropriate agency verify
the mapping. Potential conflicts will be identified. Utility relocation costs will be included in the cost
estimated for any utilities not covered by franchise agreement as described in the Streets and Highways Code
Section 670-695. A portion of this task budget will also be used for coordination with utility companies for
the composite joint trench plan.
Task 4 - Caltrans Coordination
HEI will assist the Town in obtaining an encroachment permit for construction in the Caltrans right of way.
HEI will act as the Town's liaison with Caltrans, coordinating with the Encroachment Permit Engineer to
obtain the permit.
Task 5 - Hydraulic Analysis
HEI will conduct a hydraulic analysis for the parking facility to ensure that all areas drain properly.
It is intended for site drainage to be treated in compliance with the Town's Low Impact
Development Ordinance, and subsequently released into the storm drain system. Drainage
calculations will need to be submitted to Caltrans for review and approval of the storm drain system,
as part of the Encroachment Permit application.
Task 6 - Geotechnical Analysis (Cornerstone Earth Group)
TASK 6.1: INVESTIGATION
Data Review
Prior to our investigation, we will review select information available at the Town of Tiburon and
information available in our files pertinent to the site conditions in the vicinity of the project. In
addition, should prior site information be available, including geotechnical reports, subsurface
information, grading information, test data, etc., please forward a copy for our review. We would
review available historic aerial photographs to document changes at the site and in the vicinity, such as
former cuts, fills, shorelines, etc. We would also finalize our review of available published geologic
maps of the site and vicinity.
Field Exploration
Exploratory Borings: The existing site is mapped as being underlain by artificial fill over soft alluvial
soils and/or bedrock. To explore the subsurface conditions for design of the proposed parking lot
retaining wall system, we will drill, log and sample two exploratory borings at the site using
conventional truck-mounted hollow-stem auger drilling equipment. Our borings will extend to depths
Town of Tiburon Page 5
Lyford Drive Multi-Modal Parking Lot
HEI
of approximately 15 to 40 feet, depending on the depth to bedrock encountered at each location. We
will collect soil samples from our borings for visual classification and laboratory testing. The borings
will likely be located along the north and south ends of the proposed retaining wall alignment within the
Tiburon Linear Park easement; the final location of all explorations may be modified in the field, as
needed.
Utility Clearance: We will mark our boring locations at least two working days prior to beginning our
explorations as required by law, and notify the regional utility notification center - Underground
Service Alert (USA), and you, so that public and private utilities can be identified and marked at the
ground surface. Where practical we will mark our locations in white paint, or otherwise designate our
exploration locations, as requested by USA. Utility operators/owners are required to mark their utilities
at the ground surface prior to the start of work. To reduce the risk of damaging unidentified
underground utilities during drilling, we will also contract with a private utility locator.
Permits, Site Access and Disposal of Drill Spoils: Our explorations will be permitted and backfilled
with cement grout in accordance with Marin County guidelines. We understand that preparation and
submittal of Caltrans encroachment permit, if required, will be performed by Harrison Engineering and
is not included in our scope of work. For the purpose of this work plan, site restoration is limited to
general clean-up and does not include the restoration of the site. During our site exploration, drill spoils
generated during drilling will be left near our explorations. Drumming, testing and disposal of drill
spoils are outside of our current scope of work.
Laboratory Testing
To evaluate the index and engineering properties of site soils and bedrock, the following laboratory
tests are anticipated:
■ In-situ Moisture/Density tests, American Society for Testing and Materials (ASTM) D2937 Test
Procedure
■ Grain Size Distribution tests, ASTM D1140 and D422
■ Unconsolidated-Undrained Triaxial Shear tests, ASTM D2850
■ Resistance (R-value) test, Caltrans Test Method 301
■ Soil Corrosion Testing, including pH, Chloride, Sulfate, and Resistivity (ASTM and Caltrans test
methods)
Engineering Analysis and Report Preparation
The engineering analysis phase of work will focus on developing geotechnical design parameters for
the proposed parking lot retaining wall. The data obtained from the field investigation and the
laboratory testing program will be utilized in the engineering analysis.
Following the completion of the engineering analysis, a report will be prepared with our conclusions
and recommendations. The report will include the following items:
■ Site plan and site geologic map showing exploratory boring locations and primary geologic features
■ Logs of exploratory borings, including depth to ground water
■ Laboratory test results
■ A detailed discussion of our findings and recommendations, including site conditions, subsurface
conditions, geologic hazards and seismicity, site preparation recommendations, retaining wall
foundation type and lateral earth pressures.
TASK 6.2: PRELIMINARY SOIL QUALITY EVALUATION
Based on preliminary information provided by the Town of Tiburon, we understand that the planned
parking lot improvement area is bordered to the south by a former railroad right-of-way. To help
evaluate potential impacts from the historic railroad activities, such as pesticide applications,
fuel/lubricant leakage from railroad equipment, and locomotive fuel combustion byproducts, we will
Town of Tiburon Page 6
Lyford Drive Multi-Modal Parking Lot
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collect one near-surface soil sample from each of our two geotechnical borings. The soil samples will
be collected using our standard soil sampling protocol.
The two soil samples will be analyzed at a state-certified laboratory for organochlorine pesticides (EPA
Test Method 8081), 17 California Assessment Manual (CAM) metals (EPA Test Method 6010/7000),
total petroleum hydrocarbons in the diesel (TPHd) and motor oil (TPHmo) ranges (EPA Test Method
8015), and polynuclear aromatic hydrocarbons (PAHs) (EPA Test Method 8270SIM). We will request
a standard one-week laboratory response. Actual laboratory response will depend on the laboratory's
availability.
Laboratory analytical results, our conclusions and recommendations will be presented in a letter. The
letter will include a site map showing the sample locations and copies of the laboratory analytical
report.
TASK 6.3: SUPPLEMENTAL RETAINING WALL ANALYSIS (IF NEEDED)
The site is mapped as being underlain by artificial fill overlying either young alluvial soils, bedrock, or
both. The site is also within a zone mapped as having a moderate to high potential for liquefaction
during an earthquake. Depending on the lateral extent and thickness of these potential soft, weak
materials, it may be necessary to perform additional engineering analysis to determine potential impacts
due to long-term consolidation settlement, seismic settlement, and global stability of the proposed
retaining wall and embankment fill. If these subsurface materials are encountered during Task 1, we
propose to perform the required analyses to determine the post-construction factor of safety with respect
to global stability of the wall system. We would also perform analysis to estimate post-construction
wall settlement due to the weight of the wall system and retained soil or due to liquefaction-induced
settlement. The results of our supplemental analysis would be included in our geotechnical report. We
would discuss our initial Task 1 findings with Harrison Engineering and the Town of Tiburon, and if
mutually agreed, we would perform the additional analysis only upon receiving a signed change order.
TASK 6.4: PLAN REVIEW AND CONSULTATION
We will attend project meetings or provide supplemental consultation on an as-needed basis, and also
review the civil and retaining wall plans for conformance with the recommendations in our geotechnical
report. We will prepare plan review letters for submittal to the Town of Tiburon.
Task 7 - Topographic Survey (Quiet River Land Services)
QRLS has already performed a general topographic survey for the project, which HEI will utilize for the final
design of the project. Additional coordination with QRLS will be necessary to develop accurate computations
for right of way calculations and construction control.
Task 8 - Landscape Design (Hansen McArdle, Inc.)
Hansen McArdle Inc. (HMI) will provide planting and irrigation design for the following areas: raised
island/Bioswale between highway and parking lot, vine planting along base of retaining wall, and perimeter
landscaping around pedestrian plaza.
Construction Documents Submittals at 65%, 95%, 100% and Bid Set.
a. Planting Plan (1"=20'scale) showing plant material layout, hydroseeding, details and installation
notes. Planting specifications in Caltrans format
b. Irrigation Plan 0"=20'scale) showing controller, sprinkler heads, piping, sleeves, legend, details,
installation notes and water use chart. Irrigation specifications in Caltrans format. (95%, 100%
and Bid Set)
c. Engineer's Estimate for planting and irrigation.
d. Project coordination via electronic communications.
Town of Tiburon Page 7
Lyford Drive Multi-Modal Parking Lot
HEI
Task 9 - CEQA Document (Geier and Geier Consultants - GGC)
Preliminary consultation with Planning Division staff indicates that a Negative Declaration (ND) or Mitigated
Negative Declaration (MND) could be the appropriate level of environmental review and documentation. In
support of this type of determination, an Initial Study (IS) will be required to determine whether the project
will result in potentially significant effects on the environment and whether revisions to the project design
and/or implementation of certain mitigation measures could reduce such impacts to less than significant
levels.
The preparation of the IS will rely upon existing data resources and available background information to the
maximum extent feasible. The information from these analyses will need to be validated and incorporated into
the IS as part of the environmental review process. Upon authorization, GGC will proceed with the evaluation
of relevant background studies for the project. It is assumed that the Town or its retained consultants will
prepare other required supporting analyses for use in the preparation of the IS/MND. The discussion under
Task 1 identifies specific background information needed to complete the environmental review.
GGC will also coordinate with Town staff to determine the full scope of the environmental documentation
and address all of the areas of concern. The following tasks will be performed to complete the environmental
documentation process for the project.
Task 9.1: Prepare Administrative Review Initial Study
GGC anticipates critically reviewing the technical studies submitted by the project applicant, and utilizing the
information in these studies to the fullest extent possible. When available, reference materials and all relevant
studies will be reviewed for adequacy. These materials may need to be supplemented with additional
information for the purposes of environmental review and informed decision-making by the Town. GGC will
identify data gaps where these occur; this proposal describes supplementary documentation required from the
Town, its contract consultants, or other. sources (e.g. responsible agencies) for the completion of a legally
adequate environmental document.
Under each environmental topic, the Initial Study will identify potential environmental impacts, discuss
mitigation measures proposed as part of the project or recommended by the consultants, and then define
whether or not the measures have mitigated significant impacts to a less-than-significant level. Impact
significance will be determined based on Town-adopted significance criteria or those applied in previous
CEQA documents prepared by the Town. While the IS and MND will address all of the environmental topics
mandated by the CEQA Guidelines, the analyses will need to focus on the following specific IS checklist
issues as suggested by Town Planning staff:
Aesthetics: Project development would ultimately result in a change in views from the surrounding
residential areas. GGC will evaluate project-related changes in views of the site from surrounding areas
and also assess whether the project could alter any scenic views available from existing adjacent
residential uses.' Since the project plans entail plans for lighting, the evaluation of aesthetic and visual
impacts will need to qualitatively address issues of glare and light pollution (e.g., effects of lighting on
nighttime views) that could affect adjoining uses.
Air Quality: Development of the project site would require extensive grading, trenching, and associated
soil disturbance. Dust and equipment exhaust emissions associated with project construction would
incrementally contribute to degradation of local and regional quality. The Bay Area Air Quality
Management District (BAAQMD) has proposed changes to its CEQA Guidelines, which include
quantitative thresholds for construction activities. The IS will quantify criteria pollutant emissions using
the URBEMIS model, after the Town provides a description of the types and numbers of construction
equipment and vehicles that would be required to complete the project and duration of their use. Since
operation of the parking lot would not technically generate new traffic and associated air pollutant
emissions, the evaluation of operational air quality impacts will be limited to increases in localized air
I Visual simulations will not be prepared due to the limited nature of project development.
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pollutant emissions (carbon monoxide, CO), which will be quantified based on project trip generation
data provided by the Town. Appropriate mitigation measures will be identified to reduce such
construction-related air quality impacts. In addition, a project's construction-related and operational
increases in greenhouse gas emissions need to be quantified and climate change impacts need to be
evaluated.
Cultural Resources: The project site is undeveloped and it is unclear whether a review of the site's
sensitivity for cultural resources has been previously evaluated. Since the proposed project does not
involve State funding, it will not be necessary to determine an Area of Potential Effects (APE) for use in
the assessment of cultural impacts for the project. The analysis of potential effects on cultural resources
will adhere to the requirements as defined by CEQA Section 15064.5. Although the site may include a
portion of a Historic Rail Corridor, the proposed scope of work assumes that there are no historical
resources nor will any architectural historical evaluation be required. Therefore, the impact discussion
under this resource topic will be limited to archaeological resources.
Holman & Associates will conduct a literature and records review to determine the level of sensitivity for
potential archaeological resources in the project area. In the event that the project area has a moderate to
high level of sensitivity for archaeological resources, a field survey will most likely be required. Under
these circumstances, Holman & Associates can provide this optional service, or the Town can retain its
own archaeological consultant to conduct a field review under a separate contract. Holman & Associates
will provide a budget estimate for these services after the determination of the need for the survey. GGC
will use the results of the literature review and field assessment, if required, in the preparation of the
Cultural Resources section of the IS, incorporating their recommendations into the environmental
documentation.
Geology/Soils and Hydrology/Water Quality: It is our understanding that a geotechnical analysis has
been prepared for the proposed project and is available for use in the preparation of the IS/MND. The IS
will incorporate the geotechnical study's findings and conclusions as well as any peer review comments
provided by the Town. The study recommendations will need to provide appropriate mitigation to address
potential geological hazards (e.g. slope stability, seismic hazards, etc.) identified for the project site.
In addition, it is assumed that the geotechnical study addresses drainage issues as these pertain to the
site's existing condition as well as the disposition of storm drainage resulting from project
implementation. The IS will review proposed drainage improvements relative to water quality control
requirements (NPDES) recently revised by the Regional Water Quality Control Board, San Francisco
Region (Water Board). The IS will identify recommended water quality measures as applicable to the
proposed project. If the geotechnical study does not address hydrologic and water quality issues, it is
assumed that the engineering analyses prepared for the project will be supplemented by the Town to
provide appropriate review for compliance with Water Board requirements.
Hazards and Hazardous Materials: The proposed project site adjoins and may include a portion of a
Historic Rail Corridor. To the extent that the proposed project could disturb soils in the corridor and the
soil composition is unknown, hazardous materials could be exposed through grading on the site. It is
unclear whether a Phase I Environmental Site Assessment (ESA) has been prepared for the site. GGC
assumes that the Town will provide sufficient basis to determine that the project area has a low potential
for contamination with hazardous materials or an ESA will need to be completed. If the Town determines
that an ESA will be needed to provide relevant information concerning the proximity of potential
hazardous materials, the Town can contract with a firm specializing in the completion of Phase I studies.
GGC assumes that the Town will provide the ESA for use in the environmental review process and IS
preparation. GGC will incorporate the ESA's findings and recommendations into the IS. As an option,
GGC can arrange for the preparation of an ESA to be used in the completion of the IS as an optional
service.
Land Use and Planning: Key planning issues posed by the project relate to the consistency of the project
with adopted land use plans and policies that apply to the project site. The proposed project will be
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HEI
evaluated in terms of its consistency with planned use of the site (as defined by the Town's General Plan
objectives and policies) and its compatibility with existing and future uses in adjacent or nearby areas.
GGC will complete the land use compatibility analysis and will complete the policy conformity analysis.
Noise: The proposed parking lot project would result in temporary noise increases resulting from
construction activities. Construction activities required for the proposed facilities will generate short-term
increases in noise levels in the nearby vicinity. Sensitive receptors that could be affected by construction
noise will be identified and construction-related noise increases at the closest receptors will be estimated.
Since the Town does not have any construction-related noise or time limits in its municipal code or Noise
Element, noise impacts will be evaluated by comparing estimated construction noise levels with speech
interference and sleep disturbance criteria (as defined by U.S. Environmental Protection Agency
guidelines). This criterion is the best available indicator for potential disruption of activities or
disturbance at sensitive receptors. Mitigation measures will be recommended as necessary, including
appropriate noise control measures such as restricting work to the daytime hours and limiting duration of
exposure at any particular receptors.
Transportation and Traffic Safety Study (Task 9.A): Fehr & Peers will prepare a Transportation and
Traffic Safety Study for the proposed parking lot. The traffic study will address existing and future traffic
volumes passing by the site, traffic generated by the site, and the resulting driveway turning movements
to/from the site. Intersection levels-of-service will be calculated for the driveways to assess the project
effects on the adjacent traffic conditions. Site access for emergency vehicles and transit vehicles will also
be addressed as well as parking maneuverability. Non-motorized access and circulation will be evaluated.
The technical study will be documented in a memorandum with supporting graphics and tables. The
results of this study will serve as the basis for the traffic impact discussion and mitigation measures
presented in the IS.
The IS will include all of the topical issues identified by the environmental checklist as presented in Appendix
G of the CEQA Guidelines. The IS and MND documents will be completed using the Town's format for these
documents. Upon completion of the administrative draft IS, GGC will submit ten copies of the administrative
review IS/MND for comment by the Town.
Task 9.2: Prepare Initial Study
After Town comments are received, GGC will incorporate requested changes and prepare the IS/MND for
circulation and public review. GGC will provide the Town with 30 copies of the IS/MND for public
circulation by the Town. The scope of work specifically excludes legally required noticing and submittal of
documents to distributing and reviewing agencies (e.g. State Clearinghouse, County Clerk, Caltrans, etc.).
It should be noted that revisions of project plans by the Town during the preparation of the IS may result in
the need to revise completed analyses. The revision of completed supporting studies due to revisions in the
project plans will require additional effort and corresponding increase in the proposed cost estimate for
environmental services.
Task 9.3: Prepare Mitigation Monitoring and Reporting Program
Prior to the adoption of the IS and MND, GGC will prepare a Mitigation Monitoring and Reporting Program
[MMRP; Section 15074(d) of the CEQA Guidelines] for approval and adoption with the Initial Study and
MND. GGC will provide 30 copies of the MMRP.
The submittal of IS/MND for distribution by the Town will conclude the scope of work under this proposal. If
the Town receives comments on the IS/MND and requires assistance in responding to comments and/or
attendance at public meetings, GGC will provide a separate scope of work and cost estimate to provide these
services.
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R
Task 10, - PS&E - Civil Project Design
The scope of design work includes all of the work described in the project understanding except for retaining
wall design which will be included as an optional task. P&E will be submitted the 30%, 65% level, and again
with specifications at the 95% level of completion. Utility joint trench plans are anticipated to be included at
the 65% and subsequent submittals.
Site photos and/or video will be taken by HEI of the project site for reference during the design phase of the
project, which will reduce the number of site visits required during the design and document the pre-
construction conditions. Design of the project will be done by HEI using AutoCAD and Civil Design
software. Town will provide sheet borders (Town Title block) to HEI in AutoCAD compatible format. It is
anticipated that the following sheets will be needed for the project:
Title Sheet (1 Sheet)
Construction Area Signs (1 Sheet)
Typical Sections (1Sheet)
Retaining Wall Plans (3 Sheets)
Layout (2 Sheets)
Si nin and Striping Plan (1 Sheet)
Construction Details (3 Sheet)
Planting Plan (2 Sheets)
Drainage and Utility Plans (4 Sheet)
Irrigation Plan (3 Sheets)
Composite Utility Joint Trench Plan (3 Sheet)
Total=24 Sheets
Specifications. HEI will prepare project specifications in Town format using MS Word. Specifications will be
submitted for Town review at the 95% stage and Final PS&E.
Cost Estimates. HEI will prepare cost estimates for Town review at each submittal stage, and Final PS&E.
Final Deliverables:
■ Print ready signed plans (bond paper)
■ electronic copy of all plans in AutoCAD
■ specification document in Microsoft Word format
■ quantity calculations and estimates in Microsoft Excel format
■ Submit all electronic files used in the project design
Task 14 - Construction Staking (QRLS)
Quiet River Land Services will provide surveying and construction staking services as required to establish
actual and offset points for the construction of the Lyford Drive Parking Lot improvements along
approximately 800 feet of the southerly side of the Tiburon Boulevard Right-of-way. The proposed phasing
and schedule of the project is unknown at this time, consequently, the number of trips to the field is estimated
for purposes of this proposal.
a.) Project set-up research and computations: Set-up project, coordination with Town and Engineer;
obtain and review of plan set from HE and compute points, alignments, locations and elevations for the
points, items and offsets to be staked in the field.
b.) Control Survey: Find and verify existing control points and/or establish new control and project
benchmarks; Establish any new control points and benchmarks to facilitate stake-out of points, check the
conform locations for match accuracy before setting any points for construction..
c.) Field Survey - Construction Staking - Setting Specific Construction Points:
Set-up of traffic work safety zone, 2-person Union field survey crew at Prevailing Wage/Union Rates; Setting
actual and offset points with both horizontal and vertical
information. It is expected that the phasing of this project will be three distinct field survey days as described
below:
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HEI
1.) Setting points for initial clearing and grading of the site. Limits of grading for walks, retaining walls,
parking areas and curb island.
2.) Setting points for fine grading and utilities; top/toe of retaining wall; underground utility storm-drain
line and storm drain inlets, lighting electroliers, curb/gutter for the island, limits of parking area.
3.) Setting Points for any remaining items, Bus shelter, sidewalk, Catch Basins, As-built locations of
structures, any re-staking
Construction Staking
Stakes or marks will be set by QRLS in conformance with the requirements in Chapter 12, "Construction
Surveys," of the Caltrans Surveys Manual. QRLS will provide one set of stakes for the following items:
1) Clearing Limits
2) Control Lines
3) Rough Grading
4) Storm Drain Lines
5) Catch Basins and Manholes
6) Utility Joint Trench, Vaults and Pullboxes
7) Top Face of Proposed Curb
8) Retaining Wall (Top and Bottom of Wall)
9) Fences
10) Edge of Pavement (where no Curb)
Construction stakes will NOT be provided for:
1) Sidewalk
2) Temporary Construction Items
3) Pavement Striping
4) Curb Ramps
5) Landscaping and Irrigation
Construction stakes will be provided at fifty foot intervals. Any additional construction stakes that the
Contractor requests shall be placed at the cost of the Contractor. Construction stakes will be provided within
72 hours of an approved construction staking request.
The Construction Staking budget assumes a total of four nonconsecutive full days of field survey crew time.
d.) Office Support: Support of field crew, preparation and distribution of Cut-sheets and Post-staking
analysis of field points by technicians and Professional Land Surveyor.
If additional construction days/hours are required they will be billed at usual rates as listed. There is a 4-hour
minimum charge for any survey field work.
Deliverables: Deliverables include:
a.) Points set in the field
b.) Cut sheets and drawings
c.) Control points and Benchmarks
Task 15 - Bid and Construction Assistance
HEI will provide assistance to the Town during the bid and construction period. Bid assistance will include:
Attending the pre-bid meeting, answering Bidder request for information, preparation of one addendum,
attending the preconstruction meeting, and assisting the Town as needed. Construction assistance will include
responding to RFIs, attending field meetings upon request, and review of contractor submittals.
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Lyford Drive Multi-Modal Parking Lot
Task 16 - Construction Management and Inspection (Ghirardelli & Assoc.)
Ghirardelli and Associates will provide construction management and inspection services for the project. Pete
Martin, Construction Inspector, will be the staff assigned to this project.
Agency Coordination
• Submit copies of plans to all affected utilities, stakeholders, and agencies.
• Coordinate with affected agencies, and work with Town staff to provide necessary information to
support in the overall success of coordination.
• Send notification of preconstruction conference to affected agencies.
• Review project scope of work with stakeholder agencies at the preconstruction conference.
• Identify possible conflicts and work with each utility to assure that its facilities will be protected if
properly identified.
• Coordinate with construction observer/inspector (to be included within this scope) during
construction to expedite the identification of any unknown conditions and utilities found during work.
Contract Administration
• Work with Contractor to get authorization to proceed with construction from Caltrans (Encroachment
Permit).
• Assist the Town in advertising, securing bids, and awarding project by providing necessary support
information. The Town will make multiple prints and sell bid packages.
• Schedule, attend, and document the preconstruction conference.
• Provide contract administration for proper enforcement of the contract plans and specifications.
• Provide engineering review of as-built revisions to the original plans.
• Provide the consulting services necessary to coordinate the efforts between the Town and contractor.
• Review and approve progress payment requests.
• Answer inquiries from and interface with other parties, agencies, residents, and contractors relating to
matters of the project.
Construction Observation
• Provide daily full-time construction observation/inspection during the construction duration. Provide
the necessary weekly, monthly, and final reports, as needed.
• Provide copies of daily construction observation reports to the Town on a weekly basis.
• Process and document change orders as needed.
• Provide necessary coordination with other agencies to provide final inspection of the project.
• Provide record drawings and project completion.
• Provide report to Town following final inspection stating that the project has been completed and
provide necessary data for Town acceptance of the project.
• Provide public information and coordination with local businesses and the general public.
• Coordinate materials testing and construction staking as needed.
• Identify conflicts/issues in the field and coordinate and provide resolution.
• Review the cost estimates and back up documentation for any contract change order work.
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• Provide coordination and quality assurance inspection for any permit requirements.
• Perform safety inspections and prepare safety reports.
• Take photographs and keep photo documentation of the project.
• At substantial completion of items of work, prepare punchlist and perform punchlist inspection.
• Perform final inspection and acceptance report.
• Assist with post-construction close-out activities.
• Attend Town sponsored meetings.
The work hours presented in this proposal for Ghirardelli and Associates assume that the construction period
will be a maximum of 40 working days.
Task 17 - As-Built Plans
HEI will prepare as-built plans based on red-lined markups received from the Contractor and resident
engineer.
Task 21 - Lighting Design - PS&E (Fehr and Peers)
Fehr & Peers will provide lighting design plans, specifications, and cost estimates for the installation of new
area lighting for the Park-n-Ride improvements along Tiburon Boulevard. Our approach for completing this
item of work includes the follow tasks:
65% PLANS, SPECIFICATIONS AND ESTIlVIATE (PS&E)
Fehr & Peers will prepare lighting PS&E for the project. Subtasks necessary for 65% submittal include:
• Collect preliminary information (existing as-built plans, topographic survey, etc.);
• Perform a field investigation to confirm conditions of the existing lighting systems;
• Coordinate lighting fixture type and lighting level requirements for Park-n-Ride lot with
Caltrans;
• Coordinate and establish electrical service point with the local electrical service provider;
• Prepare preliminary lighting layout and conduct lighting analysis using AGI-32 lighting
analysis software to verify lighting levels of preliminary layout;
• Draft detailed lighting design (at I"=50' scale).
• Prepare lighting special provisions.
• Prepare a cost estimate.
• Review by Engineer in responsible charge.
95% PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
Fehr & Peers will prepare 95% design plans and estimates based on comments received from Caltrans and the
Town on the 65% submittal. We will revise the PS&E to incorporate comments and submit the PS&E
package for review.
FINAL PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
Fehr & Peers will prepare Final design plans and estimates based on comments received from Caltrans and
the Town on the 95% submittal. We will revise the PS&E to incorporate comments and submit a Final PS&E
package for advertisement.
Task 22 - Joint Trench Composite Plan Sheets -
HEI will prepare additional composite joint trench plans to extend the utility undergrounding from the
parking lot project to the riser pole located just northwest of Mar West Street. Two additional layout sheets
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Lyford Drive Multi-Modal Parking Lot
will be needed for this segment. The task budget also includes one day of survey field crew time for
topographic data collection by QRLS.
Task 23 - Supplemental Archeological Augering
Dependent upon the findings of the initial literature search prepared for the CEQA evaluation, it may be
determined that hand coring of soil may be recommended. Holman and Associates will perform one day of
field work (up to 8 hours) for hand augering, compile a log of finding, update the literature search report, and
if necessary update the archaeological site record.
Task 24 - Construction Materials Testing (Cornerstone)
Cornerstone Earth Group will provide the following material construction testing services for the project.
Additional services will be considered extra work and are not included in the budget allocated for the project.
Mass grading compaction testing -5 days at 5 hrs per day (assume 500 cy imported per day+site
re +final compaction)
Utility Joint Trench Compaction Testing @ 1 day at 5 hrs per day
Pavement Sub grade Compaction Testing - 1 day at 5 hrs per day
Pavement Aggregate Base Compaction Testing - 2 days at 5 hrs per day
Lab Work Assumes 2 compaction curves: 1 import borrow and 1 AB
Schedule
A detailed CPM schedule for the project will be developed as one of the first items of work for the
project. We anticipate the following milestone dates (dates revised from original) for the project:
♦
Notice to Proceed with Design
Febf:aar-y 2, 101(512110)
♦
CEQA Complete
May 14, (8114110)
♦
Geotechnical Analysis Complete
MaFeh 15, 20101(612110)
♦
30% Design Plans and Estimate
Febmarry 26, 5126110)
♦
65% Design Plans and Estimate
April , ~A(719110)
♦
95% Design Plans, Specs and Estimate
May 28, (8128110)
♦
Ready to Bid PS&E Complete
June 19, 9118110)
♦
Begin Construction
August 2, (11/2/10)
♦
Complete Construction-
9 ber- 2^-0(1/24/11)
. This schedule assumes one week review periods by
the Town for the key submittals above.
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HEI
HEI Experience and Qualifications
Harrison Engineering Inc. is located in Pleasant Hill, California. Founded in 2001 as a sole proprietorship and
incorporated in 2006, we provide municipal civil engineering services to government clients throughout the
greater San Francisco Bay area. Our staff has extensive experience in both small and large projects, providing
a broad range of civil engineering services.
Over the past eight years, HEI has designed and managed over 100 PS&E projects with project delivery
durations ranging from a few weeks to over a year. With our current staff level HEI has consistently managed
3-6 active projects at a time and delivered the projects on schedule. The size (construction cost) of HEI's
projects have ranged from $20,000 to over $5,000,000 with a mean value of $600,000. Coordinating of
multiple projects is accomplished by holding weekly internal staff meetings and reviewing progress on each
project. Upcoming submittal dates are reviewed and deliverables are scheduled and prioritized for the week.
Subconsultants are contacted to assess their progress on the project and update us on the project progress.
We provide quality engineering services to public agency clients. The quality, professionalism and
commitment of our work are reflected by our repeat clientele, such as the Cities of Oakley, Pittsburg,
Danville, Lafayette, Pinole, San Pablo, Moraga, Walnut Creek, Tiburon and Concord. Harrison Engineering
Inc. strives for client satisfaction by being responsive to our clients needs and providing a quality work
product that fulfills those needs.
Project/Client References for HEI
Project name:
L ord Drive and Tiburon Blvd Parkin Lot Stud
Agency:
Town of Tiburon
Contact:
Nick Nguyen, Town Engineer
Phone:
(415) 435-7388
Project name:
Oakley Municipal Parkin Lot
Agency:
City of Oakley
Contact:
Keith Co ins
Phone:
(925) 625-7155
Project name:
San Pablo Municipal Parkin Lot
Agency:
City of San Pablo
Contact:
Adele Ho, City Engineer
Phone:
(510) 215-3068
Project name:
Camino Tassa'ara and Crow Canyon Rehabilitation Project
Agency/Company:
Town of Danville
Contact:
Michael Stella, Senior Civil Engineer
Phone:
(925) 314-3316
Project name:
Appian Way Rehabilitation Phase 1 and 2
Agency/Company:
City of Pinole
Contact:
Dean Allison, City Engineer
Phone:
(510) 724-9017
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Harrison Engineering Resumes
Randell T. Harrison, PE - Senior Project Manager
Registered Professional Civil Engineer in the State of California, No. C46646.
Education: BS in Civil Engineering from University of California at Berkeley, 1986.
Mr. Harrison is the principal owner of the firm and has over 20 years experience in flood control, municipal
and transportation engineering. He started his professional career working for Great Lakes Dredge and Dock
Company in early 1987, traveling along the West Coast as the project engineer for Corps of Engineers port
and channel dredging projects. He was later offered a position at Contra Costa County Public Works
Department, where he worked for 5 years in the Flood Control, Design, and Construction Divisions. From
1992 through 2001, Mr. Harrison worked for Mark Thomas & Company, where he continued working on
flood control, highway transportation, and municipal roadway projects. In 2001, Mr. Harrison started
Harrison Engineering, a consulting engineering firm dedicated to providing design services to public works
agencies. Mr. Harrison is actively involved in the American Public Works Association (Past President-2006),
and East Bay Municipal Engineers. The following similar projects were designed by Harrison Engineering,
under the direction of Mr. Harrison:
Lyford Drive/Tiburon Boulevard Parking Lot and Transit Hub Study (Tiburon): Randell was the civil
project manager for the studies for this $800,000 parking lot and transit hub. Harrison Engineering developed
4 alternatives to convert an informal parking area and bus stop into a formal parking facility with pedestrian
plaza to help encourage and promote multimodal transportation opportunities.
Oakley Municipal Parking Lot (Oakley): Randell is the civil project manager for this $250,000 parking lot
project in downtown Oakley, the design for which is 90% complete. Work includes storm water design for
compliance with C.3. provisions, landscaping (including bio-swale), and lighting. 3 alternative layouts were
developed for review and selection by City staff. Once the base option was selected, lighting and landscaping
layout were developed along with drainage and grading considerations in accordance with City municipal
guidelines for parking facilities.
San Pablo Municipal Parking Lot (San Pablo): Randell was the civil project manager for this $200,000
municipal parking lot built on a site -previously occupied by a lumber yard. The project was located on San
Pablo Avenue, centrally located between City Hall, the Casino, and the Hospital. Work included design of
parking lot layout, signing striping, lighting, and "pay and display" parking ticket dispenser. The project was
located between two mobile home parks, so lighting was a critical issue on the project. The project was also
designed such that nearly half of the lot could be closed for security reasons.
CaminoTassaiara and Crow Canyon Road Rehabilitation (Danville): Harrison Engineering is leading the
project team for this $5.2M SAFETEA-LU funded project to rehabilitate 5.2 miles of pavement on two of
Danville's major arterials. Challenges on the project include reconstructing steep sidewalks to ADA
standards, and implementation of various cost effective rehabilitation strategies. The project funding includes
federal money administered through Caltrans Local Assistance.
Appian Way Rehabilitation Phases 1 & 2 (Pinole): Randell was the City project coordinator and civil
project manager for this $900K Pavement Rehabilitation Project on Appian Way between Michael Drive and
Tara Hills Drive. Work included rubberized asphalt concrete, ADA improvements for curb ramps, and
detector loops. Project was a "Local Assistance" Project, partially located within Caltrans Right of Way for
Interstate 80, requiring an Encroachment Permit. Construction was completed in the late fall of 2007.
Harrison Engineering was subsequently selected to design the Phase 2 Rehabilitation of Appian Way from
Tara Hills Drive to San Pablo Avenue. The road striping was reconfigured to accommodate turn pockets,
traffic calming measures, and delineated shoulders for bicycle use.
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El
Young A Suh, E.I.T. - Senior Design Engineer
Registration: Registered Engineer in Training in the State of California, No. EIT 128579
Education: Bachelor of Science, University of California, Berkeley, 2007.
Training: 7 Module Hydraulic and Hydrology Training Course, Harrison Engineering, Inc. Contra
Costa Clean Water Program C.3 Compliance Workshops, 2008 and 2009
Mr. Suh is a Design Engineer with Harrison Engineering Inc. He has worked on a number of transportation
and municipal engineering and planning projects in which he has designed roadways, intersection grading
plans, trails, pedestrian facilities, retaining structures, drainage systems, and parking lots. Through these
projects he has performed preliminary plan line studies, coordinated utility relocations, performed cost
estimates and analysis, and conducted hydrology and hydraulic studies. He has used AutoCAD (including
Land Desktop Development and Civil Design) to created digital terrain models for earthwork calculations,
alignments, templates, and cross sections and has experience utilizing Hydraflow Storm Sewers for hydraulic
design. Young's similar projects include:
Camino Tassaiara and Crow Canyon Road Rehabilitation (Danville): Young is the design engineer for
this $5.2M SAFETEA-LU funded project to rehabilitate the pavement of 5.2 miles on two of Danville's major
arterials. He has developed digital terrain models using Auto-Cad on multiple sidewalk locations, and he has
conducted field survey measuring dimensions of existing curb-ramps. Combining field survey and digital
terrain model, he has designed ADA compliant sidewalks and curb-ramps. He also has prepared layout plans,
construction detail plans, striping plans, and performed cost-matrix analysis for various alternatives for the
project.
Lyford Drive/Tiburon Boulevard Parking Lot and Transit Hub Study (Tiburon): Young worked as a
design engineer on this project. He developed various parking capacity alternatives, which depended on the
parking angles, and widening. The project also included retaining walls, landscape barriers, drainage
improvement, and construction of a pedestrian plaza and an ADA compliant pedestrian access ramp on the
slope to the parking lot. Based on the alternatives and he developed detailed cost analyses in accordance with
the Town's requirements.
Oakley Municipal Parking Lot (Oakley): Young is a design engineer on this municipal parking lot project
in downtown Oakley, the design for which is 90% complete. This project involves designing parking layout
and paving, constructing an onsite Bio-Swale in accordance with the storm water C.3 requirements, drainage
improvement, and construction of fences and lighting. 3 alternative layouts were developed for review and
selection by City staff. Once the base option was selected, lighting and landscaping layout were developed
along with drainage and grading considerations in accordance with City municipal guidelines for parking
facilities.
Bank of America Drainage Study (Concord- Bank of America): Young worked on this drainage
study, which involved investigating flooding occurred on Friday January 4, 2008 in loading dock
area of Bank of America Operations Building D, Concord Center. He has collected hydrologic and
hydraulic data through various sources and field investigation, calculated hydrology and hydraulic
efficiency of existing drainage system, and provided possible solutions.
Districts Way Undercrossine Proiect (Oakley- Ironhouse Sanitary District): Young worked as a Design
Engineer for this roadway undercrossing project, which involved constructed a railroad undercrossing,
retaining wall, pump station and detention basin, multiple utility relocations, and State Route 4 intersection
improvements. He prepared plans and estimates, developed digital terrain models using Auto-Cad, assisted
with construction management, and prepared the as-built plans for this project.
Town of Tiburon Page 18
Lyford Drive Multi-Modal Parking Lot
Galina Tarassova - Design Engineer
Education: Master of Science, 19.85, Electronics Engineering,
Moscow Institute of Electronic Technology
Training: AutoCAD Training (2 semesters), Diablo Valley College
Land Desktop 3 Training
SWPPP Training, IECA
7 Module Hydrology and Hydraulics Training, Harrison Engineering Inc.
Contra Costa Clean Water Program C.3 Compliance Workshop, 2007 and 2009
Ms. Tarassova is a design engineer with Harrison Engineering. Galina has been with Harrison Engineering
since 2002, and has over 7 years of experience as a design engineer and technician on multiple municipal
engineering projects. Galina has prepared construction layout plans, profiles, and cross sections, modeled
digital terrain surfaces in AutoCAD, prepared construction grading details, performed earthwork and quantity
calculations and designed Storm Water Pollution Prevention Plans. Ms. Tarassova's Project experience
includes:
Lyford Drive/Tiburon Boulevard Parking Lot and Transit Hub Study (Tiburon): Galina was a design
engineer for the studies for this $800,000 parking lot and transit hub. Harrison Engineering developed 4
alternatives to convert an informal parking area and bus stop into a formal parking facility with pedestrian
plaza to help encourage and promote multimodal transportation opportunities. The study involved preliminary
design development for 3 parking layouts, retaining walls, pedestrian plaza, ADA access, provisions for
restrooms, information kiosks, bus shelter and landscaping.
Oakley Municipal Parking Lot (Oakley): Galina is the design engineer for this $250,000 parking lot project
in downtown Oakley, the design for which is 90% complete. Work includes storm water design for
compliance with C.3 provisions, landscaping (including bio-swale), and lighting. 3 alternative layouts were
developed for review and selection by City staff. Once the base option was selected, lighting and landscaping
layout were developed along with drainage and grading considerations in accordance with City municipal
guidelines for parking facilities.
San Pablo Municipal Parking Lot (San Pablo): Galina was the design engineer for this $200,000
municipal parking lot built on a site previously occupied by a lumber yard. The project was located on San
Pablo Avenue, centrally located between City Hall, the Casino, and the Hospital. Work included design of
parking lot layout, signing striping, lighting, and "pay and display" parking ticket dispenser. The project was
located between two mobile home parks, so lighting was a critical issue on the project. The project was also
designed such that nearly half of the lot could be closed for security reasons.
Laurel Road Widening Proiect - Segments 1,2 & 3 (Oakley): Galina served as a design technician on the
first, second and third segments of the widening for Laurel Road. The project involves widening Laurel Road
from a two lane country road to a four lane arterial with landscaped medians and pedestrian facilities.
Galina's primary responsibilities included plan production, cross section and earthwork calculations, and
preparation of the Storm Water Pollution Prevention Plans.
Town of Tiburon Page 19
Lyford Drive Multi-Modal Parking Lot
Lyford Multi-Modal Parking Lot
Town of Tiburon
Harrison Engineering Inc. Proposal
Rev. April 2, 2010
ESTIMATED HOURS
ESTIMATED FEE
HARRISON ENGINEERING
HARRISON ENGINEERING
HE
TOTAL
for
TASK TOTAL
for
TEAM
TOTAL
TASK
SPM SPE41 SDE41 DE41 ADM
LABOR
SPM SPE41 SDE41 DE-N ADM eim.
HE
Subconsultant
HOURS
175.00
145.00
105.0
85.00
75.00
L ord Multi-Modal Parkin Lot
1
Project Man ement
30
241
1
10
64
5,250
3,480
0
0
750
9,480
$ 9,480
2
Data Collection
2
4
6
0
290
420
0
0
710
$ 710
3
Utili Coordination
12
18
4
34
0
1,740
1,890
340
0
3,970
$ 3,970
4
Caltrans Coordination
3
3
6
12
525
435
630
0
0
1,590
$ 1,590
5
H draulicAnalysis
2
8
10
0
290
840
0
0
1,130
$ 1,130
6
Geotechnical Analysis CEG
13,566
$ 13,566
6A
Ret Wall Analysis CEG (Optional)
3,132
$ 3,132
7
To ra hic Surveys QRLS
1,800
$ 1,800
8
Landscape Desi n HMI
8,000
$ 8,000
9
CEQA - MND (Geier)
17,540
$ 17,540
9A
Trans.& Traffic Safety Study (F&P
8,000
$ 8,000
10
30% Plans
Title Sheet
1
4
8
13
0
145
420
680
0
1,245
$ 1,245
Ty ical sections
1
4
8
13
0
145
420
680
0
1,245
$ 1,245
Layout/Grading Plan
1
4
4
9
0
145
420
340
0
905
$ 905
Construction & Drainage Details
2
12
8
22
0
290
1.260
680
0
2,230
$ 2,230
Signing and Striping Plan
1
4
12
17
0
145
420
1,020
0
1,585
$ 1,585
Construction Area Signs
1
4
5
0
145
0
340
0
485
$ 485
Cost Estimates
2
8
4
14
0
290
840
340
0
1,47
$ 1,470
111
65% P&E
Title Sheet
1
1
0
0
•0
85
0
85
$ 85
T pica) Sections
1
2
3
0
145
0
170
0
315
$ 315
Layout/Grading Plan
2
16
24
42
0
290
1,680
2,040
0
4,010
$ 4,010
Retainin Wall Elevations
2
24
4
30
0
290,
2,520
340
0
3,150
$ 3,150
Construction & Drainage Details
2
12
8
22
0
290
1,260
680
0
2,230
$ 2,230
Com site Trench Plan
1
24
24
49
0
145
2,520
2,040
0
4,705
$ 4,705
S' ning and Striping Plan
2
8
10
0
0
210
680
0
890
$ 890
Construction Area Signs
1
1
2
0
145
0
85
0
230
$ 230,
Cost Estimates
2
8
4
14
, 0
290
840
340
0
1,470
$ 1,470
12
195% PS&E
Title Sheet
1
1
2
0
145
0
85
0
230
$ 230
Ty ical Sections
1
1
2
0
145
0
85
0
230
$ 230
La ut/Gradi Plan
2
16
16
34
0
290
1,680
1,360
0
3,330
$ 3,330,
Retaini Wall Elevations
2
8
8
18
0
290
840
680
0
1,810
$ 1,810
Construction & Drainage Details
2
8
4
14
0
290
840
340
0
1,470
$ 1,470
Composite Trench Plan
2
8
8
18
0
290
840
680
0
1,810
$ 1,810
Signing and Striping Plan
1
4
4
9
0
145
, 420
340
0
905
$ 905
Construction Area Signs
1
2
1
1 3
0
145
0
170
0
315
$ 315,
Cost Estimates
4
8
8
1
1 20
0
580
840
680
0
2,100
$ 2,100
Special Provisions
4
32
36
700
4,640
0
0
0
5,340
$ 5,340
13
Final PS&E
8
4
16
24
52
1,400
580
1,680
2,040
0
5,700
$ 5,700
14
Construction Staking QRLS
8,100
$ 8,100
15
Construction Assistance
16
8
4
28
0
2,320
840
340
0
3,500
$ 3,500
16
Construction Management G&A
40 Work
ing Day
Budget
46,000
$ 46,000
17
As-Built Plans
4
4
16
24
0
580
420
, 1,360
0
2,360
$ 2,360
18
Reimbursable Expenses
0
0
0
0
0
900
900
$ 900
Markup (10%
0
0
0
0
0
6,821
6,821
6,
121
Subtotal
45
135
238
224
10
52
6 7,875
19,575
24,990
19,040
750
7,721
79,951
106,138
20
Design Contin enc
M
21
Parkin Lot Lighting (F&P
$ 8,40
22
Extend Util UG to Mar West+survey
4
24
32
6
0 700
3,480
0
2,720
0
6,900
2,000
,
23
Supplemental Archeological Au erin
4,111
$ 4,111
24
Construction Material Testing (CEG)
7,500
$ 7,500
Subtotal
$ 22,011
$ 38,911
Grand Total $ 225,000