HomeMy WebLinkAboutAgr 2010-05-05 (Harrison Engineering)AGREEMENT FOR PROFESSIONAL SERVICES
LYFORD DRIVE MULTI-MODAL PARKING LOT PROJECT
THIS AGREEMENT, made and entered this ST4 day of t-1 N~J , 2010, by and
between the TOWN OF TIBURON, a political subdivision of the State of California, hereinafter
called "Town," and HARRISON ENGINEERING, hereinafter referred to as "Consultant,"
RECITALS
A. The Town desires to retain a qualified and competent engineering consultant to provide
engineering design and construction inspection services to construct the Lyford Drive Multi-
Modal Parking Lot Project.
B. The Consultant has the skill and experience to undertake the work. Consultant has
submitted a proposal, dated ZANvb L4 11 rbt , 2010, as set forth in Exhibit A, which
is attached hereto and incorporated herein by reference. The parties wish to contract for the
provision of services as described in this Agreement.
AGREEMENT
1. Scope of Consultant Services. Consultant shall perf"61.7r the services described in its
Proposal, as set forth in Exhibit A ("Services"). The Consultant shall execute the work in a
timely manner and as requested by the To A,,n.
2. Compensation. Town agrees to pay Consultant as set firth in Exhibit A, up to a maximum
of $225,000,00. Consultant's total compensation shall not exceed this maximum without
prior Town approval of an amendment to this Agreement.
3. Standard of Work; Indemnity. Consultant shall perform the services in a skillful and
professional manner compatible with the usual, customary standard of Consultant's
profession. Consultant shall indemnify, defend and hold Town harmless from and against
claims, liabilities, suits, loss, cost, expense and damages to the extent caused by a negligent
act or omission of Consultant's in the performance of the Services pursuant to this
Agreement.
4. Consultant as Independent Contractor. Consultant (including its agents and employees) is
not an agent or employee of the Town but is an independent contractor not subject to the
direction and control of the Town. Without limiting the foregoing, Consultant shall
maintain complete control of its operations and personnel and shall be solely liable and
responsible to pay all required salaries, wages, expenses, taxes and other obligations,
including, but not limited to, withholding and Social Security.
5. Attendance at Hearings. If requested by the Director of Public Works, Consultant shall
appear at meetings or other hearings that pertain to the Services.
Town of Tiburon - Lyford Dr Multi-Modal Parking Lot 1/4
6. Audit of Books and Records. Town may, in its sole discretion, undertake an independent
audit and/or evaluation of the Consultant's records and accounts of expenditures and
program activities at its own expense. Consultant shall furnish all items necessary in the
Town's discretion to complete said audit and/or evaluation subject to restrictions on
confidentiality limited to expenditure or receipt of program funds, and program quality.
7. Insurance. Consultant shall maintain insurance as set forth below. Town shall be added as
an additional insured to all required insurance policies. Such coverage shall be primary,
non-contributory insurance to the Town, its officials, officers and employees. The limits set
forth below are not intended to operate as a limit to Consultant's liability under Sections 3
and 4 of this Agreement.
A. Comprehensive General Liability: Combined single limit of $1,000,000 for each
single occurrence and $2,000,000 annual aggregate.
B. Comprehensive Automobile Liability: Combined single limit of $1,000,000 for
each single occurrence for bodily injury and property damages.
8. Ownership of Documents; Re-Use; Indemnity. For the purpose of this Agreement,
"Documents" shall include text copy, graphics, code, disks, diskettes, CDs, and other
written or electronic communications or data. All Documents, including drawings and
specifications prepared by Consultant pursuant to this Agreement shall be the property
of Town. Town acknowledges that said Documents are prepared for use only in
connection with the Project described in Exhibit A. Documents should be in formats
usable by the Town in print and electronic mediums. Consultant makes no
representation that said Documents are suitable for re-use on any other project or on any
expansion of the Project. Any such re-use by Town without specific written approval by
Consultant shall be at Town's sole risk. Town shall indemnify and hold Consultant
harmless from all claims, losses, damages and expenses, including attorneys fees, that
may arise from Town's unauthorized re-use of said Documents for another project or for
any expansion of the Project.
9. Stop Work Order. Town may at any time, by written notice to Consultant ("Stop Work
Order"), require Consultant to stop or suspend performance of the Services, in whole or in
part, for a period of up to ninety days after such notice is delivered to Consultant. Upon
receipt of the Stop Work Order, Consultant shall immediately comply therewith and take all
reasonable steps to minimize the incurrence of costs allocable to the Services covered by the
Stop Work Order during the period of work stoppage. Within ninety days of the delivery of
the Stop Work Order, or such later time as may be agreed to by the parties, Town shall
either cancel the Stop Work Order or terminate this Agreement as provided in Paragraph 13.
Consultant shall resume work upon the cancellation of the Stop Work Order. To the extent
that the Stop Work Order results in a documentable increase in the cost of performing the
Services or the time required for such performance, Consultant shall receive an equitable
adjustment in compensation or an extension of time for performance, as appropriate.
Town of Tiburon - Lyford Dr Multi-Modal Parking Lot 2/4
10. Delinquency. In the event that a proper invoice remains unpaid for more than 30 days after
submittal, Consultant may commence to charge interest of the unpaid amounts at the lesser
of 1.5% per month or the maximum rate allowed under applicable usury laws. In addition,
Consultant may suspend the performance of the Services after giving Town 10 days notice
of its intent to do so. In the event of such suspension, the Base Fee shall be increased to
include Consultant's reasonable costs of suspending and restarting the Services.
11. Termination of Contract. Either party shall have the right to terminate this agreement within
five (5) days written notice to the other party. In such event, Consultant shall deliver to the
Town copies of all finished and unfinished surveys, studies, documents, computer disks,
and/or reports pertaining to the contract, and Consultant shall be entitled to receive just and
equitable compensation equal to his hourly rate as outlined in Exhibit A for any satisfactory
work completed as determined by the Town.
12. Discrimination. In the performance of the terms of this Agreement, Consultant shall not
engage in nor permit others he may employ to engage in discrimination in the employment
of such persons based on race, color, religion, sex, sexual preference, age, or handicapped
conditions.
13. Miscellaneous.
A. Other Contract Provisions. To the extent that there are any inconsistencies with the
Exhibit(s) to this Agreement and the main body thereof, the latter shall prevail.
B. Governing Law; venue. The laws of the State of California shall govern this
Agreement. In the event that a dispute arises under this agreement, Marin County
shall be the proper venue for any judicial resolution of said dispute.
C. Severability. If any provision of this Agreement is found to be invalid or
unenforceable, the validity and enforceability of the remaining portions shall not be
affected unless the effect thereof would materially change the economic burden on
either party.
D. Successors in Interest; Assignment. This Agreement shall be binding on the assigns
and successors in interest to both parties. Neither party may assign their obligations
under this Agreement without the written consent of the other party.
E. Entire Agreement; Amendment. This Agreement represents the entire Agreement
between the parties. This Agreement may only be amended in writing.
Town of Tiburon - Lyford Dr Multi-Modal Parking Lot 3/4
IN WITNESS WHEREOF the parties hereto have caused their duly authorized representatives to
execute this Agreement the day and year above written.
CONSULTANT TOWN OF TIBURON
Harrison Engineering, Inc.
Print: ka..,de// T. 4r•%io^ Margar A. Curran, Town Manager
Title: A esa.le--il'
APPROVED AS TO FORM:
Ann R. Danforth, Town Attorney
Town of Tiburon - Lyford Dr Multi-Modal Parking Lot 4/4
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Project Understanding
The Town of Tiburon desires to formalize a parking lot facility and create a transit center on the south side of
Tiburon Blvd., east of Lyford Drive that is currently being utilized by the public for informal vehicular
parking. The Town was successful in obtaining a California Transportation Fund - Clean Air Grant for
$314,000. The remaining funding is anticipated to come from local funding or additional grants.
The existing wide and unpaved shoulder of Tiburon Boulevard in this area currently accommodates parking
for approximately 40 to 50 vehicles within the Caltrans Right of Way. The parking is utilized by contractors
as a labor pickup area, by carpools, recreational trail users, and temporary parking for large contractor
vehicles (dump trucks, landscape vehicles). Access is uncontrolled along the length of the parking area.
The proposed design alternative provides a pedestrian plaza with a bus shelter, bicycle facilities, paved
parking, landscaping, provisions for future utility undergrounding, and improved walkways. This alternative
will provide total of 61 parking spaces (58 standard and 3 handicap spaces) in two rows with a single drive
aisle. The parking area has the following features: 60 foot wide paved parking area with retaining wall,
drainage system implementing low impact development guidelines, irrigation system, curb ramp, 4 foot wide
curbed island on north east side of the parking area for landscaping/bioswale, and chain link fence (Type CL-
4). ADA accessible pathways connecting the parking lot to recreational trails will also be included.
We reviewed the extent of grading to determine the need for a NPDES permit. The total site area is around
one acre, but with contractor restriction on the extent of grading, the disturbed area can be kept under one
acre, thereby not requiring preparation of a SWPPP or application for a Construction Activity Permit with the
State Water Resources Control Board.
Based on our review of available geologic and seismic hazard maps of the region, the site vicinity is mapped
as being underlain by artificial (man-made) fill, potentially weak or compressible alluvial soil, and native
bedrock of the Franciscan formation. The site also lies within a mapped liquefaction hazard zone. As a result
of the adjacent hillside located on the east side of Tiburon Boulevard, it is possible that bedrock is also
relatively shallow across portions of the site, and that weak alluvial soils may pinch out within or west of the
site.
The Town needs an experienced consultant team to carry the project through the Environmental, Design and
Construction Process.
Proiect Approach
Harrison Engineering Inc.'s approach is to provide the Town with a full service team that has the expertise
and experience to deliver this project without delays and within budget. The Town is already familiar with
many of the members of this team, having worked together on several recent projects.
The primary elements of our approach include a strong project management plan, excellent knowledge of
Caltrans Procedures, and the early identification of issues that may create delays or cost the Town money.
Protect Management
We will provide the Town with a highly experienced Project Manager. Our team's Project Manager, Randell
Harrison, has experience with:
✓ Designing Caltrans and Municipal facilities, including municipal parking lots.
✓ Managing and directing large multidiscipline teams.
✓ Working on several projects similar to this project.
✓ Coordinating directly with Caltrans staff to expedite projects.
✓ Working with each team member firm on several similar projects.
✓ Dozens of projects within Caltrans Right of Way.
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c) Caltrans Right of Way. The project is located mainly in Caltrans right of way, which means that
Caltrans will issue an encroachment permit for this work. The project is not believed to be
controversial, since Caltrans had proposed a similar project several years ago.
d) Ingress/Egress. To control access to the parking facility and maximize the usable space, one point of
ingress and one point of egress at the ends are used, which are controlled by a raised island between
the parking area and the highway.
Although this project is fairly straightforward, the one project issue that may become problematic is
obtaining Caltrans concurrence on the ingress point due to the close proximity to the signalized
intersection of Lyford Drive. We understand that the Town has met with Caltrans, whom are in
general agreement with the project concept, but there is some uncertainty how the Caltrans functional
units will react to this issue when the project is sent through the department for review.
The Town needs a consultant team that is familiar with Caltrans policies, procedures, and design
standards to successful navigate this project through the Caltrans process and obtain the
encroachment permits.
e) Geotechnical. Due to the potential complex geologic conditions in the area, we propose to perform a
detailed historic aerial photograph and geologic map review, as well as a geotechnical investigation to
characterize the subsurface conditions for design of the proposed improvements. In addition, soil
samples will be collected and discretely tested for potential contaminants that may affect public safety
and construction sequencing (if on-site disposal is appropriate).
Environmental Document Approach
Geier and Geier Consultants (GGC) will prepare the environmental document for this project. After
discussion with Town planning staff, we are in agreement that a Mitigated Negative Declaration is the
appropriate environmental document for this project. A key element of the documentation for this project will
be a traffic study to assess traffic impacts and safety elements for the project. This study will also be helpful
and possibly required by Caltrans in assessing the driveway impact on highway traffic. GGC will work
closely with Harrison Engineering and Town Staff to get the Environmental Document coordinated and
complete.
Team
We have compiled a team of professionals for this project that are experts in their specialty fields of work.
This team includes: Civil Engineers, Geotechnical Engineers, Landscape Architects, Construction Engineers,
Land Surveyors, and Environmental Planners. Each firm is a small firm with active project participation by
the founding Principals of those firms.
Harrison Engineering Inc. has prepared several PS&E packages and studies for the Town of Tiburon over the
last several years. We have developed an excellent working relationship with the Town staff and have a good
understanding of the expectations and desires of the Town. Several of the other subconsultants on this team
have also been involved in various projects and share that same understanding.
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Work Scope
Task I- Project Management
Harrison Engineering shall provide project management services to assure delivery of the project on schedule,
within budget, and according to the established project goals. Project management shall also include active
coordination with the Town plus coordination with subconsultants. It is assumed that HEI will need to meet
with Town staff for 4 meetings.
Task 2 - Data Collection
HEI will gather and assemble all available data from the Town, State, County and utility companies,
including record drawings, parcel maps, records of survey, Parcel and Subdivision maps, available utility
maps, utility plans, assessor's maps, etc.
Task 3 - Utility Coordination and Mapping
HEI will coordinate, map, and identify all potential utility conflicts and request the appropriate agency verify
the mapping. Potential conflicts will be identified. Utility relocation costs will be included in the cost
estimated for any utilities not covered by franchise agreement as described in the Streets and Highways Code
Section 670-695. A portion of this task budget will also be used for coordination with utility companies for
the composite joint trench plan.
Task 4 - Caltrans Coordination
HEI will assist the Town in obtaining an encroachment permit for construction in the Caltrans right of way.
HEI will act as the Town's liaison with Caltrans, coordinating with the Encroachment Permit Engineer to
obtain the permit.
Task 5 - Hydraulic Analysis
HEI will conduct a hydraulic analysis for the parking facility to ensure that all areas drain properly.
It is intended for site drainage to be treated in compliance with the Town's Low Impact
Development Ordinance, and subsequently released into the storm drain system. Drainage
calculations will need to be submitted to Caltrans for review and approval of the storm drain system,
as part of the Encroachment Permit application.
Task 6 - Geotechnical Analysis (Cornerstone Earth Group)
TASK 6.1: INVESTIGATION
Data Review
Prior to our investigation, we will review select information available at the Town of Tiburon and
information available in our files pertinent to the site conditions in the vicinity of the project. In
addition, should prior site information be available, including geotechnical reports, subsurface
information, grading information, test data, etc., please forward a copy for our review. We would
review available historic aerial photographs to document changes at the site and in the vicinity, such as
former cuts, fills, shorelines, etc. We would also finalize our review of available published geologic
maps of the site and vicinity.
Field Exploration
Exploratory Borings: The existing site is mapped as being underlain by artificial fill over soft alluvial
soils and/or bedrock. To explore the subsurface conditions for design of the proposed parking lot
retaining wall system, we will drill, log and sample two exploratory borings at the site using
conventional truck-mounted hollow-stem auger drilling equipment. Our borings will extend to depths
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collect one near-surface soil sample from each of our two geotechnical borings. The soil samples will
be collected using our standard soil sampling protocol.
The two soil samples will be analyzed at a state-certified laboratory for organochlorine pesticides (EPA
Test Method 8081), 17 California Assessment Manual (CAM) metals (EPA Test Method 6010/7000),
total petroleum hydrocarbons in the diesel (TPHd) and motor oil (TPHmo) ranges (EPA Test Method
8015), and polynuclear aromatic hydrocarbons (PAHs) (EPA Test Method 8270SIM). We will request
a standard one-week laboratory response. Actual laboratory response will depend on the laboratory's
availability.
Laboratory analytical results, our conclusions and recommendations will be presented in a letter. The
letter will include a site map showing the sample locations and copies of the laboratory analytical
report.
TASK 6.3: SUPPLEMENTAL RETAINING WALL ANALYSIS (]IF NEEDED)
The site is mapped as being underlain by artificial fill overlying either young alluvial soils, bedrock, or
both. The site is also within a zone mapped as having a moderate to high potential for liquefaction
during an earthquake. Depending on the lateral extent and thickness of these potential soft, weak
materials, it may be necessary to perform additional engineering analysis to determine potential impacts
due to long-term consolidation settlement, seismic settlement, and global stability of the proposed
retaining wall and embankment fill. If these subsurface materials are encountered during Task 1, we
propose to perform the required analyses to determine the post-construction factor of safety with respect
to global stability of the wall system. We would also perform analysis to estimate post-construction
wall settlement due to the weight of the wall system and retained soil or due to liquefaction-induced
settlement. The results of our supplemental analysis would be included in our geotechnical report. We
would discuss our initial Task 1 findings with Harrison Engineering and the Town of Tiburon, and if
mutually agreed, we would perform the additional analysis only upon receiving a signed change order.
TASK 6.4: PLAN REVIEW AND CONSULTATION
We will attend project meetings or provide supplemental consultation on an as-needed basis, and also
review the civil and retaining wall plans for conformance with the recommendations in our geotechnical
report. We will prepare plan review letters for submittal to the Town of Tiburon.
Task 7 - Topographic Survey (Quiet River Land Services)
QRLS has already performed a general topographic survey for the project, which HEI will utilize for the final
design of the project. Additional coordination with QRLS will be necessary to develop accurate computations
for right of way calculations and construction control.
Task 8 - Landscape Design (Hansen McArdle, Inc.)
Hansen McArdle Inc. (HMI) will provide planting and irrigation design for the following areas: raised
island/Bioswale between highway and parking lot, vine planting along base of retaining wall, and perimeter
landscaping around pedestrian plaza.
Construction Documents Submittals at 65%, 95%, 100% and Bid Set.
a. Planting Plan (1"=20'scale) showing plant material layout, hydroseeding, details and installation
notes. Planting specifications in Caltrans format
b. Irrigation Plan (1 "=20'scale) showing controller, sprinkler heads, piping, sleeves, legend, details,
installation notes and water use chart. Irrigation specifications in Caltrans format. (95%, 100%
and Bid Set)
c. Engineer's Estimate for planting and irrigation.
d. Project coordination via electronic communications.
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pollutant emissions (carbon monoxide, CO), which will be quantified based on project trip generation
data provided by the Town. Appropriate mitigation measures will be identified to reduce such
construction-related air quality impacts. In addition, a project's construction-related and operational
increases in greenhouse gas emissions need to be quantified and climate change impacts need to be
evaluated.
Cultural Resources: The project site is undeveloped and it is unclear whether a review of the site's
sensitivity for cultural resources has been previously evaluated. Since the proposed project does not
involve State funding, it will not be necessary to determine an Area of Potential Effects (APE) for use in
the assessment of cultural impacts for the project. The analysis of potential effects on cultural resources
will adhere to the requirements as defined by CEQA Section 15064.5. Although the site may include a
portion of a Historic Rail Corridor, the proposed scope of work assumes that there are no historical
resources nor will any architectural historical evaluation be required. Therefore, the impact discussion
under this resource topic will be limited to archaeological resources.
Holman & Associates will conduct a literature and records review to determine the level of sensitivity for
potential archaeological resources in the project area. In the event that the project area has a moderate to
high level of sensitivity for archaeological resources, a field survey will most likely be required. Under
these circumstances, Holman & Associates can provide this optional service, or the Town can retain its
own archaeological consultant to conduct a field review under a separate contract. Holman & Associates
will provide a budget estimate for these services after the determination of the need for the survey. GGC
will use the results of the literature review and field assessment, if required, in the preparation of the
Cultural Resources section of the IS, incorporating their recommendations into the environmental
documentation.
Geology/Soils and Hydrology/Water Quality: It is our understanding that a geotechnical analysis has
been prepared for the proposed project and is available for use in the preparation of the IS/MND. The IS
will incorporate the geotechnical study's findings and conclusions as well as any peer review comments
provided by the Town. The study recommendations will need to provide appropriate mitigation to address
potential geological hazards (e.g. slope stability, seismic hazards, etc.) identified for the project site.
In addition, it is assumed that the geotechnical study addresses drainage issues as these pertain to the
site's existing condition as well as the disposition of storm drainage resulting from project
implementation. The IS will review proposed drainage improvements relative to water quality control
requirements (NPDES) recently revised by the Regional Water Quality Control Board, San Francisco
Region (Water Board). The IS will identify recommended water quality measures as applicable to the
proposed project. If the geotechnical study does not address hydrologic and water quality issues, it is
assumed that the engineering analyses prepared for the project will be supplemented by the Town to
provide appropriate review for compliance with Water Board requirements.
Hazards and Hazardous Materials: The proposed project site adjoins and may include a portion of a
Historic Rail Corridor. To the extent that the proposed project could disturb soils in the corridor and the
soil composition is unknown, hazardous materials could be exposed through grading on the site. It is
unclear whether a Phase I Environmental Site Assessment (ESA) has been prepared for the site. GGC
assumes that the Town will provide sufficient basis to determine that the project area has a low potential
for contamination with hazardous materials or an ESA will need to be completed. If the Town determines
that an ESA will be needed to provide relevant information concerning the proximity of potential
hazardous materials, the Town can contract with a firm specializing in the completion of Phase I studies.
GGC assumes that the Town will provide the ESA for use in the environmental review process and IS
preparation. GGC will incorporate the ESA's findings and recommendations into the IS. As an option,
GGC can arrange for the preparation of an ESA to be used in the completion of the IS as an optional
service.
Land Use and Planning: Key planning issues posed by the project relate to the consistency of the project
with adopted land use plans and policies that apply to the project site. The proposed project will be
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Lyford Drive Multi-Modal Parking Lot
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Task 10, - PS&E - Civil Project Design
The scope of design work includes all of the work described in the project understanding except for retaining
wall design which will be included as an optional task. P&E will be submitted the 30%, 65% level, and again
with specifications at the 95% level of completion. Utility joint trench plans are anticipated to be included at
the 65% and subsequent submittals.
Site photos and/or video will be taken by HEI of the project site for reference during the design phase of the
project, which will reduce the number of site visits required during the design and document the pre-
construction conditions. Design of the project will be done by HEI using AutoCAD and Civil Design
software. Town will provide sheet borders (Town Title block) to HEI in AutoCAD compatible format. It is
anticipated that the following sheets will be needed for the project:
Title Sheet (1 Sheet)
Construction Area Signs (1 Sheet)
Typical Sections (1Sheet)
Retaining Wall Plans (3 Sheets)
Layout (2 Sheets)
Signing and Striping Plan (1 Sheet)
Construction Details (3 Sheet)
Planting Plan (2 Sheets)
Drainage and Utility Plans (4 Sheet)
Irrigation Plan (3 Sheets)
Composite Utility Joint Trench Plan (3 Sheet)
Total=24 Sheets
Specifications. HEI will prepare project specifications in Town format using MS Word. Specifications will be
submitted for Town review at the 95% stage and Final PS&E.
Cost Estimates. HEI will prepare cost estimates for Town review at each submittal stage, and Final PS&E.
Final Deliverables:
■ Print ready signed plans (bond paper)
■ electronic copy of all plans in AutoCAD
■ specification document in Microsoft Word format
■ quantity calculations and estimates in Microsoft Excel format
■ Submit all electronic files used in the project design
Task 14 - Construction Staking (QRLS)
Quiet River Land Services will provide surveying and construction staking services as required to establish
actual and offset points for the construction of the Lyford Drive Parking Lot improvements along
approximately 800 feet of the southerly side of the Tiburon Boulevard Right-of-way. The proposed phasing
and schedule of the project is unknown at this time, consequently, the number of trips to the field is estimated
for purposes of this proposal.
a.) Project set-up research and computations: Set-up project, coordination with Town and Engineer;
obtain and review of plan set from HE and compute points, alignments, locations and elevations for the
points, items and offsets to be staked in the field.
b.) Control Survey: Find and verify existing control points and/or establish new control and project
benchmarks; Establish any new control points and benchmarks to facilitate stake-out of points, check the
conform locations for match accuracy before setting any points for construction..
c.) Field Survey - Construction Staking - Setting Specific Construction Points:
Set-up of traffic work safety zone, 2-person Union field survey crew at Prevailing Wage/Union Rates; Setting
actual and offset points with both horizontal and vertical
information. It is expected that the phasing of this project will be three distinct field survey days as described
below:
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Task 16 - Construction Management and Inspection (Ghirardelli & Assoc.)
Ghirardelli and Associates will provide construction management and inspection services for the project. Pete
Martin, Construction Inspector, will be the staff assigned to this project.
Agency Coordination
• Submit copies of plans to all affected utilities, stakeholders, and agencies.
• Coordinate with affected agencies, and work with Town staff to provide necessary information to
support in the overall success of coordination.
• Send notification of preconstruction conference to affected agencies.
• Review project scope of work with stakeholder agencies at the preconstruction conference.
• Identify possible conflicts and work with each utility to assure that its facilities will be protected if
properly identified.
• Coordinate with construction observer/inspector (to be included within this scope) during
construction to expedite the identification of any unknown conditions and utilities found during work.
Contract Administration
• Work with Contractor to get authorization to proceed with construction from Caltrans (Encroachment
Permit).
• Assist the Town in advertising, securing bids, and awarding project by providing necessary support
information. The Town will make multiple prints and sell bid packages.
• Schedule, attend, and document the preconstruction conference.
• Provide contract administration for proper enforcement of the contract plans and specifications.
• Provide engineering review of as-built revisions to the original plans.
• Provide the consulting services necessary to coordinate the efforts between the Town and contractor.
• Review and approve progress payment requests.
• Answer inquiries from and interface with other parties, agencies, residents, and contractors relating to
matters of the project.
Construction Observation
• Provide daily full-time construction observation/inspection during the construction duration. Provide
the necessary weekly, monthly, and final reports, as needed.
• Provide copies of daily construction observation reports to the Town on a weekly basis.
• Process and document change orders as needed.
• Provide necessary coordination with other agencies to provide final inspection of the project.
• Provide record drawings and project completion.
• Provide report to Town following final inspection stating that the project has been completed and
provide necessary data for Town acceptance of the project.
• Provide public information and coordination with local businesses and the general public.
• Coordinate materials testing and construction staking as needed.
• Identify conflicts/issues in the field and coordinate and provide resolution.
• Review the cost estimates and back up documentation for any contract change order work.
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will be needed for this segment. The task budget also includes one day of survey field crew time for
topographic data collection by QRLS.
Task 23 - Supplemental Archeological Augering
Dependent upon the findings of the initial literature search prepared for the CEQA evaluation, it may be
determined that hand coring of soil may be recommended. Holman and Associates will perform one day of
field work (up to 8 hours) for hand augering, compile a log of finding, update the literature search report, and
if necessary update the archaeological site record.
Task 24 - Construction Materials Testing (Cornerstone)
Cornerstone Earth Group will provide the following material construction testing services for the project.
Additional services will be considered extra work and are not included in the budget allocated for the project.
Mass grading compaction testing -5 days at 5 hrs per day (assume 500 cy imported per day+site
re +final compaction)
Utility Joint Trench Compaction Testing @ 1 day at 5 hrs per day
Pavement Sub grade Compaction Testing - 1 day at 5 hrs per day
Pavement Aggregate Base Compaction Testing - 2 days at 5 hrs per day
Lab Work Assumes 2 compaction curves: 1 import borrow and 1 AB
Schedule
A detailed CPM schedule for the project will be developed as one of the first items of work for the
project. We anticipate the following milestone dates (dates revised from original) for the project:
♦ Notice to Proceed with Design
♦ CEQA Complete
♦ Geotechnical Analysis Complete
♦ 30% Design Plans and Estimate
♦ 65% Design Plans and Estimate
♦ 95% Design Plans, Specs and Estimate
♦ Ready to Bid PS&E Complete
♦ Begin Construction
♦ Complete Construction
Febfaafy 2, 2010 (5/2/10)
May 14, (8/14/10)
Mate 15, 10(612110)
Febmar- (5/26/10)
April 9, (7/9/10)
May 29, (8/28/10)
une 19, (9118110)
August 2, 2010(11/2/10)
Septembe24, 0(1/24/11)
. This schedule assumes one week review periods by
the Town for the key submittals above.
Town of Tiburon
Lyford Drive Multi-Modal Parking Lot
Page 15
A 9/1 z
Harrison Engineering Resumes
Randell T. Harrison, PE - Senior Project Manager
Registered Professional Civil Engineer in the State of California, No. C46646.
Education: BS in Civil Engineering from University of California at Berkeley, 1986.
Mr. Harrison is the principal owner of the firm and has over 20 years experience in flood control, municipal
and transportation engineering. He started his professional career working for Great Lakes Dredge and Dock
Company in early 1987, traveling along the West Coast as the project engineer for Corps of Engineers port
and channel dredging projects. He was later offered a position at Contra Costa County Public Works
Department, where he worked for 5 years in the Flood Control, Design, and Construction Divisions. From
1992 through 2001, Mr. Harrison worked for Mark Thomas & Company, where he continued working on
flood control, highway transportation, and municipal roadway projects. In 2001, Mr. Harrison started
Harrison Engineering, a consulting engineering firm dedicated to providing design services to public works
agencies. Mr. Harrison is actively involved in the American Public Works Association (Past President-2006),
and East Bay Municipal Engineers. The following similar projects were designed by Harrison Engineering,
under the direction of Mr. Harrison:
Lyford Drive/Tiburon Boulevard Parking Lot and Transit Hub Study (Tiburon): Randell was the civil
project manager for the studies for this $800,000 parking lot and transit hub. Harrison Engineering developed
4 alternatives to convert an informal parking area and bus stop into a formal parking facility with pedestrian
plaza to help encourage and promote multimodal transportation opportunities.
Oakley Municipal Parking Lot (Oakley): Randell is the civil project manager for this $250,000 parking lot
project in downtown Oakley, the design for which is 90% complete. Work includes storm water design for
compliance with C.3. provisions, landscaping (including bio-swale), and lighting. 3 alternative layouts were
developed for review and selection by City staff. Once the base option was selected, lighting and landscaping
layout were developed along with drainage and grading considerations in accordance with City municipal
guidelines for parking facilities.
San Pablo Municipal Parking Lot (San Pablo): Randell was the civil project manager for this $200,000
municipal parking lot built on a site previously occupied by a lumber yard. The project was located on San
Pablo Avenue, centrally located between City Hall, the Casino, and the Hospital. Work included design of
parking lot layout, signing striping, lighting, and "pay and display" parking ticket dispenser. The project was
located between two mobile home parks, so lighting was a critical issue on the project. The project was also
designed such that nearly half of the lot could be closed for security reasons.
CaminoTassaiara and Crow Cannon Road Rehabilitation (Danville): Harrison Engineering is leading the
project team for this $5.2M SAFETEA-LU funded project to rehabilitate 5.2 miles of pavement on two of
Danville's major arterials. Challenges on the project include reconstructing steep sidewalks to ADA
standards, and implementation of various cost effective rehabilitation strategies. The project funding includes
federal money administered through Caltrans Local Assistance.
Appian Way Rehabilitation Phases 1 & 2 (Pinole)• Randell was the City project coordinator and civil
project manager for this $900K Pavement Rehabilitation Project on Appian Way between Michael Drive and
Tara Hills Drive. Work included rubberized asphalt concrete, ADA improvements for curb ramps, and
detector loops. Project was a "Local Assistance" Project, partially located within Caltrans Right of Way for
Interstate 80, requiring an Encroachment Permit. Construction was completed in the late fall of 2007.
Harrison Engineering was subsequently selected to design the Phase 2 Rehabilitation of Appian Way from
Tara Hills Drive to San Pablo Avenue. The road striping was reconfigured to accommodate turn pockets,
traffic calming measures, and delineated shoulders for bicycle use.
't'own of Tiburon
Lyford Drive Multi-Modal Parking Lot
Page 17
AV 1% t__
HE---
Galina Tarassova - Design Engineer
Education: Master of Science, 1985, Electronics Engineering,
Moscow Institute of Electronic Technology
Training: AutoCAD Training (2 semesters), Diablo Valley College
Land Desktop 3 Training
SWPPP Training, IECA
7 Module Hydrology and Hydraulics Training, Harrison Engineering Inc.
Contra Costa Clean Water Program C.3 Compliance Workshop, 2007 and 2009
Ms. Tarassova is a design engineer with Harrison Engineering. Galina has been with Harrison Engineering
since 2002, and has over 7 years of experience as a design engineer and technician on multiple municipal
engineering projects. Galina has prepared construction layout plans, profiles, and cross sections, modeled
digital terrain surfaces in AutoCAD, prepared construction grading details, performed earthwork and quantity
calculations and designed Storm Water Pollution Prevention Plans. Ms. Tarassova's Project experience
includes:
Lyford Drive/Tiburon Boulevard Parking Lot and Transit Hub Study (Tiburon): Galina was a design
engineer for the studies for this $800,000 parking lot and transit hub. Harrison Engineering developed 4
alternatives to convert an informal parking area and bus stop into a formal parking facility with pedestrian
plaza to help encourage and promote multimodal transportation opportunities. The study involved preliminary
design development for 3 parking layouts, retaining walls, pedestrian plaza, ADA access, provisions for
restrooms, information kiosks, bus shelter and landscaping.
Oakley Municipal Parking Lot (Oakley): Galina is the design engineer for this $250,000 parking lot project
in downtown Oakley, the design for which is 90% complete. Work includes storm water design for
compliance with C.3 provisions, landscaping (including bio-swale), and lighting. 3 alternative layouts were
developed for review and selection by City staff. Once the base option was selected, lighting and landscaping
layout were developed along with drainage and grading considerations in accordance with City municipal
guidelines for parking facilities.
San Pablo Municipal Parking Lot (San Pablo): Galina was the design engineer for this $200,000
municipal parking lot built on a site previously occupied by a lumber yard. The project was located on San
Pablo Avenue, centrally located between City Hall, the Casino, and the Hospital. Work included design of
parking lot layout, signing striping, lighting, and "pay and display" parking ticket dispenser. The project was
located between two mobile home parks, so lighting was a critical issue on the project. The project was also
designed such that nearly half of the lot could be closed for security reasons.
Laurel Road Widening Project - Segments 1,2 & 3 (Oakley): Galina served as a design technician on the
first, second and third segments of the widening for Laurel Road. The project involves widening Laurel Road
from a two lane country road to a four lane arterial with landscaped medians and pedestrian facilities.
Galina's primary responsibilities included plan production, cross section and earthwork calculations, and
preparation of the Storm Water Pollution Prevention Plans.
Town of Tiburon
Lyford Drive Multi-Modal Parking Lot
Page 19
A-iilz
Lyford Multi-Modal Parking Lot
Town of Tiburon
Harrison Engineering Inc. Proposal
Rev. April 2, 2010
ESTIMATED HOURS
ESTIMATED FEE
HARRISON ENGINEERING
HARRISON ENGINEERING
HE
TOTAL
for
TASK TOTAL
for
TEAM
TOTAL
TASK
SPM SPE-II SDE41 DE4I ADM
LABOR
SPM
SPE4I
SDE41
DE-II
ADM
Rslm.
HE
Subconaultant
HOURS
175.00
145.00
105.00
85.00
75.00
L ford Multi-Modal Parkin Lot
1
Project Mana ement
30
24
10
64
5,250
3,480
0
0
750
9,480
$ 9,480
2
Data Collection
2
4
6
0
290
420
0
0
710
$ 710
3
Utility Coordination
12
18
4
34
0
1,740
1,890
340
0
3,970
$ 3,970
4
Caltrans Coordination
3
3
6
12
525
435
630
0
0
1,590
$ 1,590
5
Hydra lic Analsis
2
8
10
0
290
840
0
0
1,130
$ 1,130
6
Geotechnical Analysis CEG
13,566
$ 13,566
6A
Ret Wall Analysis CEG (Optional)
3,132
$ 3,132
7
Topo ra hic Surveys (QRLS
1,800
$ 1,800
8
Landsca Design HMI
8,000
$ 8,000
9
CEQA - MND (Geier)
17,540,
S 17,540
9A
Trans.& Traffic Safety Study F&P)
81000
$ 8,000
10
30% Plans
Tille Sheet
1
4
8
13
0
145
420
680
0
1,245
$ 1,245
Typical Sections
1
4
8
13
0
145
420
680
0
1,245
$ 1,245
Layout/Grading Plan
1
4
4
9
0
145
420
340
0
9051
1
$ 905
Construction & Drainage Details
2
12
8
22
0
290
1.260
680
0
2,230
$ 2,230
Signing and Striping Plan
1
4
12
17
0
145
420
1,020
0
1,585
$ 1,585
Construction Area Signs
1
4
5
0
145
0
340
0
485
$ 485
Cost Estimates
2
8
4
14
0
290
840
340
0
1,470
1 1,470
111
65% P&E
Tille Sheet
1
1
0
0
.0
85
0
85
$ 85
Typical Sections
1
2
3
0
145
0
170
0
315
$ 315
Layout/Grading Plan
2
16
24
42
0
290
1,680
2,040
0
4,010
$ 4,010
Retaining Wall Elevations
2
24
4
30
0
290
2,520
340
0
3,150
$ 3,150
Construction & Drainage Details
2
12
8
22
0
290
1,260
680
0
2,230
1
$ 2,230
Composite Trench Plan
1
24
24
49
0
145
2,520
2,040
0
4,705
$ 4,705
Signing and Striping Plan
2
8
10
0
0
210
680
0
890
$ 890
Construction Area Signs
1
1
2
0
145
0
85
0
23
$ 230
Cost Estimates
2
8
4
14
0
290
840,
340
0
1,47
$ 1,470
12
195% PS&E
Title Sheet
1
1
2
0
145
0
85
0
230
$ 230
T ical Sections
1
1
2
0
145
0
85
0
230
$ 230
L ut/Gradin Plan
2
16
16
34
0
290
1,680
1,360
0
3,33
$ 3,330
Retaining Wall Elevations
2
8
8
18
0
290
840
680
0
1,810
$ 1,810
Construction & Drainage Details
2
8
4
14
0
290
840
340
0
1,470
S 1,470
Composite Trench Plan
2
8
8
18
0
290
840
680
0
1,810
$ 1,810
Signing and Striping Plan
1
4
4
9
0
145
420
340
0
905
$ 905
Construction Area S' ns
1
2
3
0
145
0
170
0
315
$ 315
Cost Estimates
4
8
8
20
0
580
840
680
0
2,100
$ 2,100
Special Provisions
4
32
36
700
4,640
0
0
0
5,340
$ 5,340
13
Final PS&E
8
4
16
24
52
1,400
580
1,680
2,040
0
5,700
$ 5,700
14
Construction Staking QRLS
8,100
$ 8,100
15
Construction Assistance
16
8
4
28
0
2,320
840
340
0
3,500
S 3,500
16
Construction Man emenl G&A
40 Work
ing Day
Budget
46,000
S 46,000
17
As-BuillPlans
4
4
16
24
0
580
420
1,360
0
2,360
3 2,360
18
Reimbursable Expenses
0
0
0
0
0
900
900
$ 900
Markup (10%)
0
0
0
0
0
6,821
6,821
$ 6,821
Subtotal
45
135
238
224
10
526
7,875
19,575
24,990
19,040
750
7,721
79,951
106,138
$ 186,089
20
Design Contingency
$ 10,000
21
Parkin Lot Lighting (F&P)
$ 8,40
$ 8,400
22
, Extend LIM UG to Mar West+survey
4
24
32
60
700
3,480
0
2,720
0
6,900
2,000
S 8,900
23
Suppiemental Archeological Augering
4,111
$ 4,111
24
Construction Material Testing (CEG)
7,500
$ 7,500
Subtotal
$ 22,011
$ 38,911
Grand Total S 225,000
w' ! 2/t'
Letter of Transmittal
Date: 5/5/10
RE: Tiburon - Lyford Dr Multi-Modal Parking Lot Agreement
To:
Randell Harrison
Harrison Engineering
399 Taylor Rd., Suite 100
Pleasant Hill, CA 94523
From: Nicholas Nguyen
Town of Tiburon
1505 Ti uron Blvd
Tibur , CA 94920
Si
Reason:
As per your request
For your review and comment
For your use and files
Approved as noted
Being sent:
Letter
Report
Items:
- Copy of fully-executed contract
Returned for corrections
Resubmit as requested
Approved
Plans/Drawings
CCO
Specifications
X Other:
Other comments:
Randell, please establish the project schedule and plan on a kick-off meeting with consideration for utilities.
Thanks!
Cc: Project file - no attachment
Diane Crane-lacopi - w/ attachment vl~