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HomeMy WebLinkAboutTC Digest 2010-05-28TOWN COUNCIL WEEKLY DIGEST Weeks of May 21- 28, 2010 Tiburon 1. Notice - Sanitary District #5 - Proposed Rate Increase 2. Letter - Pat & Gary Runes - Support for Del Mar Undergrounding Project 3. On-line Article Pacific Sun - Tiburon Festivals Astendas & Minutes 4. Minutes - Belvedere/Tiburon Library Agency - April 12, 2010 5. Minutes - Planning Commission - April 28, 2010 6. Minutes - Design Review Board - May 6, 2010 7. Action Minutes - Design Review Board - May 20, 2010 8. Action Minutes - Planning Commission - May 26, 2010 9. Agenda - Design Review Board - June 3, 2010 Regional a) Letter - Marin LAFCO - FY 2010-2011 Budget Apportionment of Net Operating Expenses b) Letter - LCC - Board of Directors Meeting - July 15/16, 2010 c) Invitation - Law Seminars Internatl - Calif. Water Quality - July 19/20, 2010 d) Western City - May 2010 e) News from Marin Conservation League - May/June 2010 f) Annual Report - The Redwoods - 2010 g) Invitation - Community Action Marin 911, Annual Cammie Awards - June 17, 2010 Agendas & Minutes h) None * Council Only P.O. Box 227 Tiburon, CA 94920 415-435-1501 www.sani5.org I. May 14, 2010 City of Tiburon 1505 Tiburon Blvd Tiburon, CA 94920 DIGEST RECEIVED MAY 1 r 2010 TOWN MANAGERS OFFICE TOWN OF TIBURON Tihiirnn 7nnP THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY AND WILL NOT AFFECT THE EXISITING SERVICE AGREEMENT BETWEEN THE CITY AND THE SANITARY DISTRICT. Sanitary District No. 5 is proposing a rate increase for the residential and non-residential sewer service charge for all its customers. You have been identified as the owner of multiple parcels served by Sanitary District No. 5. Below is a list of the APN numbers of properties that we have identified as being affected by the proposed increase for the owner listed above. Although we have tried to list all your parcels below, in many cases this was not possible for one or both of the following reasons: 1) the names of record had differences; or 2) the mailing address was missing from the property roll record. For more information about the proposed increase, please see the other documents enclosed with this list of parcel numbers, call us at (415) 435-1501, or e-mail us at info@sani5.org APN numbers for the property owner listed above: 039-161-24 039-161-25 055-262-01 058-100-52 058-100-66 058-151-26 058-151-27 058-151-37 058-196-01 058-301-33 058-301-34 058-311-12 059-053-16 059-091-28 058-171-62 058-171-73 059-163-01 058-171-75 NOTICE TO PROPERTY OWNERS OF PROPOSED INCREASE IN SEWER SERVICE CHARGES AND PUBLIC HEARING (Please share this information with tenants) Sanitary District No. 5 Presorted Standard P.O. Box 227 Tiburon, CA 94920 U.S. Postage PAID Unicorn BOARD OF DIRECTORS: Claire McAuliffe, President Corinne W. Wiley, Vice President Bill Brady, Secretary Catharine Benediktsson, Director Roy Fedotoff, Director TIBURON ZONE This notice provides information about a HEARING DATE: June 29, 2010 proposed increase in the sewer service charge HEARING TIME: 7:00 p.m. and a public hearing at which public comments will be considered and the proposed increase LOCATION: Tiburon Town Hall Council Chambers voted on by the District Board of Directors. 1505 Tiburon Blvd,Tiburon, CA 94920 WHY IS A RATE INCREASE NEEDED? FUNDS NEEDED FOR ENVIRONMENTAL COMPLIANCE AND TO PROTECT THE BAY. Rates must be increased to pay for operations, maintenance, facility improvements, and all other District costs. The proposed increase will ensure reliable wastewater service in the Tiburon area and help the District to comply with increasingly strict regulations that are designed to protect the Bay. HOW WERE THE PROPOSED RATES DEVELOPED? LONG-TERM FACILITY PLANS DEVELOPED TO LOWER COSTS. The District has developed a ten-year capital improvement program based on a thorough evaluation of its pumps, pipelines, communication systems, treatment plants, and other essential facilities. This long-range, systematic planning helps the District prioritize improvements and organize them to be completed in a cost effective way. Last year, the District began a detailed analysis of the District's needs, starting with the list of specific improvements identified in the ten-year capital improvement plan. The estimated costs for maintenance, operations, and other necessary expenses were also factored in. The District then undertook a line-by-line review of virtually every budget item and carefully developed draft rates to fund the identified needs. The needs and proposed rates have been reviewed and refined by an independent financial consultant, District staff, a citizens advisory committee, a Board committee, and the full Board. RATE PROPOSALS DEVELOPED WITH FULL PUBLIC REVIEW. The District presented summaries of its findings to both the Tiburon Town Council and Belvedere City Council, as well as to the public through the District newsletter, the press, the web, fact sheets, and community forums. The District also received public input by phone and email. CUSTOMERS PAY FOR THE ACTUAL COST TO PROVIDE SERVICE. The newly proposed sewer charge is based on the actual cost to collect, transport, and treat wastewater from customers within the District's service area. Continued on the reverse side EXAMPLE OF FUNDING NEEDS IN TIBURON ZONE: 2010 TO 2014 The funds from the proposed increase are designated for specific needs in each area served by the District. Below are examples of the funding needs in the Tiburon Zone: Tiburon's Pipeline and Tiburon's Share of the Average Annual Operations and Pump Upgrades Treatment Plant Upgrades Maintenance for Tiburon Sewer line rehab program: $470,000 Chlorine tank: $199,000 Average annual operations and maintenance: $2,014,351 force main replacement program: $225,000 Pump stations #1 & #4 - generator conduit: $100,000 Pump station #5 rebuild (4 pumps & generator): $300,000 Pump station #9 structural repair: $150,000 Other pipeline & pump projects: $737,000 Digester rehab and seismic retrofit: $398,000 Aeration blower: $166,000 Other treatment projects next 5 years: $1,585,000 WHAT STEPS HAVE BEEN TAKEN TO CONTROL COSTS AND LIMIT THE INCREASES? Examples of Cost Savings: The District has always put a focus on finding cost savings to help keep rates down. Below are examples of recent cost saving successes: Staff replaced the Paradise Cove Treatment Plant and saved $1,800,000. Staff also installed a new screw press in-house and saved over $494,000, and another $15,000 by self-installing the clarifier scum trough replacement. The District adopted a voluntary early exit/resignation program, saving an additional $140,000 per year. In another cost saving effort, the District decreased its annual electrical charges by $23,000 and obtained a $15,800 grant to pay for the energy-saving improvements. WHAT ARE THE PROPOSED NEW RATES? Tiburon Rate History In the 25 years from 1980 to 2005, there were no District rate increases, partly because the treatment plant was new and only maintenance was needed. To pay for needed improvements and costs, the rate was increased to $478 by 2008. From 1980 to the present, rates have increased an average of only 2.4% per year. Residential Rate Increase for Tiburon The proposed rate increase for Tiburon would be phased in over five years. The current residential charge per single family home or dwelling unit of $478 per year would be raised to $598 in 2010, to $717 in 2011, to $825 in 2012, to $923 in 2013, and to $1,034 in 2014. Non-Residential Service Charge Change Non-residential customers have different impacts on the sewer system, and therefore have individual rates based on the strength (cost to treat) and amount of flow (determined by annual water use). For instance, a restaurant pays more than an office because the grease and food from cooking in a restaurant is a higher strength and thus more costly to treat than wastewater fi-om an office. The percentage change in rates for non-residential and residential customers is the same. Assuming unchanged property use and volume of water usage, non-residential rates are proposed to increase by the following percentages: 25°o in 2010, 20% in 2011, 15% in 2012, 12% in 2013, and 129/0 in 2014. HOW TO PROTEST THE PROPOSED CHANGES Protests must be submitted in writing, must identify the property for which the protest is submitted, must identify the owner(s) of the property or properties for which the protest is entered, and must be signed by the property owner. Email protests will not be accepted. If written protests against the proposed sewer service charge are presented by a majority of owners of parcels affected, the District cannot approve the proposed changes in charges. You are invited to attend the public hearing on June 29, 2010 at 7 p.m. and provide oral or written comment on the proposed increase. At the public hearing, the Board will consider public input and any written protests. Protests can be mailed or hand delivered to the District office, or presented up until the close of the public comment portion of the hearing on June 29. Sewer service charges are also proposed to increase in the Belvedere Zone. If you own property in the Belvedere Zone and did not receive a Belvedere Zone notice, please contact the District. PLEASE CONTACT US IF YOU HAVE QUESTIONS OR COMMENTS ABOUT THE PROPOSED SEWER SERVICE CHARGES: Phone: 415/435-1501 N Email: info@sani5.org . Write: P.O. Box 227,Tiburon, CA 94920 Address the Directors: Attend the public hearing at the date, location, and time listed on the front of this notice. Printed on recycled paper. DIGEST Pat & Gary Runes 144 Porto Marino, Drive Tiburon, CA 94920 435-1738 Tiburon Town Council, H E C E ~ V E MAY 2 4 2010 TOWN CLERK TOWN OF TIBURON Pat and I will be out of town for the May 25th council meeting to discuss the Del Mar under grounding and wish to advise you of our whole hearted support for this project. We would also hope that Harris and Associates will not be the company doing the new engineering study as they really missed the boat on the first one. If they should be selected, we feel that there should be no charge to the assessment district or the town of Tiburon. GPat Runes a. Pacific Sun Pacific Sun: Festivals: Tiburon is loaded to the gills! (May 21, 2010) Pagel of 3 DIGEST Paeffie,Sun MARIN'S BEST ONLINE Signup for Search PacificSun.com Town Square r Home Page Farm " ' rresh & Organi Produce Recent Editions Town Square Forums nited Community Calendar Local Matters *s Sign-up for Express Real Estate Main Feature Story - Friday, May 21, 2010 Movies Local Restaurants Festivals: Tiburon is loaded to the gills! Advice Goddess Horoscope Shark Point has its jaws on summer fun... Fogster Classifieds Place a Legal Notice by Matthew Stafford More than any other Marin community east of Stinson Beach, Tiburon is SHAR Advertise with the defined by its proximity to water. The town sprang to life in 1884 when a Sun branch of the North Pacific Railroad made its way to Punta de Tiburon Home Delivery (Shark Point) to connect with the San Francisco-bound ferryboats. Rail and boat yards appeared in the vicinity, and out of them grew Main Street, a Where to find a copy Back Issues handy locale for the new town's post office, general store, hotels and one of the largest on the Pacific Coast, The L&M Codfishery loons Special Publications , . sa added to the town's maritime ambience, and the peninsula's eastern4 shoreline was both deep enough to port the Great White Fleet and 1 OF Contact us variegated enough to host San Francisco State's marine research center. & movil>t About the Sun Today the San Francisco and Corinthian yacht clubs and the ever-present P ferryboats maintain the peninsula's salt-sprayed character, as do the fi matchless bayside vistas from Sam's, Guaymas and the Caprice. A good introduction to Tiburon's aquatic ambience is the fifth annual Salmon Kiss and Release on May 29. Three thousand chinook will be 4th An ' tossed into the wild by the good folks at the Tiburon Salmon Institute, with live music, kids' activities and hot barbecue adding to the whole emancipatory atmo. Another seaworthy event is the Master Mariners C"a 7 &y* awe& # ENTER Benevolent Association's Wooden Boat Show fundraiser. Association 4,54-19 ,93» 24 S&*,* 11W • U i members show off their lovingly restored sailboats at the lovely Corinthian lfic Sun The Pac Yacht Club, and there's sailboat making for pint-size yachtspersons as PHOTO well. CONTEST Some of the area's most inviting summer festivals take place on Angel Island, less than a mile off the - history comes alive when Civil War Days take place June 12 and 13. At old Camp Reynolds (an active 1945), civilians get the chance to drill on the parade grounds and learn flag-signaling, rope-making, bri other period skills. Live music and cannon and musket fire, too! On Aug. 14 and 15, Victorian Days of soldier's life as costumed docents lead tours of the barracks and officers' quarters, one of them fully re 1880s artifacts. Meanwhile, back on dry land (sort of), the 20th annual Tiburon Triathlon offers a handy if grueling ova peninsula. The July 25 event kicks off at 7:30am with entrants swimming half a mile through bracing B nine miles in a loop around the peninsula, then running two miles around Belvedere Lagoon. If you're i transport, drop by June 19th's Tiburon Classic Car Show, where dozens of gorgeous pre-1971 Jagu; Mustangs are displayed with the high reverence they deserve. Afterward Main Street will be closed to and drink will flow and speakers will recall the chrome-finned days of yesteryear. Other dazzling works are on exhibit at the Tiburon Art Festival, now in its fourth year. The weekend-I 30 http://www.pacificsun.com/story.php?story_id=3944 5/24/2010 Pacific Sun Pacific Sun: Festivals: Tiburon is loaded to the gills! (May 21, 2010) Page 2 of 3 features creations by 64 artists displayed along the bohemian recesses of Ark Row; food, drink, live m activities like tattooing and face painting add to the fun. More culture's in store at Concerts in the Parl entertainments held in Belvedere's bucolic Community Park. On June 20 it's show tunes with Dennis K Marley's Ghost (bluegrass); Aug. 15, Flambeau (Cajun); Sept. 5, Dick Bright (rock'n' roll). Bring a picn Two more events bring the summer season to a fun-filled climax. The Belvedere-Tiburon Labor Day Street and along the seawall to Belvedere Community Park, its floats, marching bands and mounted si peninsula's laboring proletariat. And on Sept. 25, Blackie's Hay Day honors Tiburon's beloved sway-t county fair-like extravaganza of pony rides, steer roping, mechanical bull-riding, potato sack races, live more. The heart of the peninsula's summer season, though, is Friday Nights on Main, an old-fashioned stre Tiburon's historic downtown each week. Food and drink, works of art, throngs of revelers and live jazz: help turn this picturesque community into the fun-loving waterfront town it's always been, especially wt saucy and the bay makes an especially picturesque backdrop. • Salmon Kiss and Release Saturday, May 29. Noon-4pm at Blackie's Pasture. Free. Info: tiburonsa • Friday Nights on Main Fridays from June 11-Aug. 20. 6-9pm. Free. Info: 415/435-5633 or tiburoncl • Civil War Days Saturday-Sunday, June 12-13. 11am-3:30pm at Camp Reynolds, Angel Island. Free angelisland.org . • Tiburon Classic Car Show Saturday, June 19. 11 am-4pm at Shoreline Park and 5:30-8:30pm alone 415/297-2615 or tiburonclassiccarshow.org . • Concerts in the Park Sundays, June 20, July 18, Aug. 15 and Sept. 5.4-6pm at the Belvedere Com 415/435-6540 or beivedereconcerts.org • Wooden Boat Show Sunday, June 27. 10am-4pm at the Corinthian Yacht Club, 43 Main St. $10 (kic 415/364-1656 or mastermariners.org . • Tiburon Triathlon Sunday, July 25. 7:30am at Belvedere Community Park. Info: 415/435-7200 or tit • Victorian Days Saturday and Sunday, Aug. 14 and 15. 11 am-3:30pm at Camp Reynolds, Angel Islas angelisland.org . • Tiburon Art Festival Saturday-Sunday, Aug. 28-29. 11 am-6pm along Ark Row. $5 (kids 12 and und, tiburonartfestival.homestead.com . • Belvedere-Tiburon Labor Day Parade Sunday, Sept. 5. 2:30-3:30pm from Main Street to Belveder( 415/435-4355 or btrecreation.com . • Blackie's Hay Day Saturday, Sept. 25. 10am-3pm in Blackie's Pasture. Free. Info: 415/789-2662 or belvederecommunityfoundation.com . Comments There are no comments yet for this story. Be the first! http://www.pacificsun.com/story.php?story_id=3944 5/24/2010 Regular Meeting DIGEST BELVEDERE-TIBURON LIBRARY AGENCY Belvedere-Tiburon Library, Tiburon, California April 12, 2010 MINUTES Members Present Staff Present: CALL TO ORDER: OPEN FORUM: No Comment Lois Epstein, Mary Falk, Beverlee Johnson, Bill Kuhns, Ann Aylwin, Ann Otter, and Steger Johnson Deborah Mazzolini, Library Director and Tom Perot, Treasurer Chair Lois Epstein called the meeting to order at 6:15PM. STAFF, BOARD AND COMMITTEE REPORTS: 1. Chair's Report Chair Epstein noted that a lot of is going on at the Library and she is very appreciative of the work that is being done by everyone involved. She also thanked the Agency Board for their support of her and her family at this time. 2. BTLF Report Foundation President Heather Cameron outlined the work of the Library Foundation Board of Directors and the Foundation Council. She noted the upcoming Petrocelli Luncheon on May 4, the exciting news about the May 22 opening of Corner Books in the Boardwalk, the status of Library Society memberships, and the Board of Directors retreat scheduled in early May. 3. Library Director's report - Deborah Mazzolini Most items are included later on in the meeting. Director Mazzolini informed the Board of two building maintenance needs not on the agenda. One is to fix the cracked base of the outside front door mat which is dangerous. Hadley has been asked and will agree to do the work. The other is the lighting on the program room patio which is not working and an estimate is being obtained for the work. 4. Financial statement for January 2009 The Library's budget is at 73% spent as of March 30. This is on target at nine months through the fiscal year. At last month's meeting Steger Johnson had asked about the status of the Agency's Local Agency Investment Fund (LAIF.) Tom Perot reported that interest is at an all time low on other investment options and that the LAIF investments is a save and steady option for the Agency's money. The Agency decided, following the discussion, that LAIF is the place to this time. 5. Committee Reports Bev Johnson reported that the Film Committee will have a program in May. Mary Falk informed the Board about upcoming programs, including the Program Committee's plans to have a Senior Fare the week of July 8. The Art Committee's Gently Used Art Auction was a success with a net of approximately $10,000. CONSENT CALENDAR: 6. Approval of minutes of March 15, 2010 A motion to approve the minutes (Otter, Kuhns) of March 15 was passed. 7. Approval of warrants and in house check register March 2009 A motion to approve the March warrants and in house check register made by Trustee Kuhns and seconded by Trustee Beverlee Johnson passed. Belvedere Tiburon Library Agency Page 2 April 12, 2010 Minutes TRUSTEE CONSIDERATIONS (continued): 8. Building Program Expansion and EIR update The administrative draft of the Environmental Impact Report (DEIR) should be received by the town in the next few weeks. After administrative review, the DEIR will be publicly available and over a 45 day comment period will open. Toward the end of the 45 day comment period a Planning Commission meeting will be held to gather any further input. 9. Draft Budget FYI 0/11 Director Mazzolini reported that the Town of Tiburon is looking at a 0% increase in its budget for FY10/11. The City of Belvedere is still gathering information, but given the forecast, their budget will be quite conservative also. At this time the draft library budget shows increases in certain line items such as utilities and technology, but staffing is held at rates in the FY08/09 fiscal year. 10. Draft Waiver for Netshark Computer Trainers The waiver gives the library's volunteer Netshark trainers the ability to help individuals that ask for assistance over and above the training they receive in the Library and to accept a fee for that service. The waiver states that the Library is released from any obligation in this transaction. After discussion, the BTLA voted to accept the waiver that was drafted by Riley Hurd, Attorney from Ragghianti and Freitas. 11. Proposal to Replace Exterior Lobby Doors Over the past two years the lobby exterior doors have had to be repaired. The mechanism is worn out and on occasion one of the doors has almost come off its hinges. After discussion the BTLA approved up to $20,000 from the building reserve fund to replace the doors. 12. Smoking Outside near the Library Doors The Library, by Tiburon ordinance, is able to prohibit smoking on Library grounds. This is especially important on the front plaza. After discussion, the Agency asked Director Mazzolini to confirm our legal ability to restrict smoking on Library property with Attorney Riley Hurd. 13. Storage Unit for books and other materials in the parking lot The Library has little storage for basic office supplies and no storage for books for backup copies for the library collection, holiday materials, or books for resale. Due to the fact that we hope to accept donations for Corner Books, the upcoming Library Foundation's used book store to benefit the Library, Director Mazzolini asked the BTLA to approve the purchase of a storage shed that would be located where the curb is painted read and where the former trash area was situated. The BTLA voted approval of a storage unit 8'X12' in that location at a cost of up to $4,000. 14. Agreement for Senior Access Adult Day Services Program After discussion on designating the library as the Senior Access catastrophic occurrence emergency relocation site, the BTLA came to the conclusion that since the Library is not designated as a community emergency site and is not equipped as such, that the Library would not be the best site for such a designation. COMMUNICATIONS 12. Monthly calendar 13. Schedule of 2010 meeting dates There were no recommended changes to the schedule. ADJOURNMENT: The regular meeting adjourned at 7:30 pm Belvedere i iburon Library Agency Api it 12, 2010 Minutes Respectfully submitted, Deborah Ma=olini Page 3 Upcoming meeting: Monday, May 17, at 6:15pm. An email will be sent to ensure a quorum. PLANNING COMMISSION MINUTES NO. 996 April 28, 2010 Regular Meeting Town of Tiburon Council Chambers 1505 Tiburon Boulevard, Tiburon, California CALL TO ORDER AND ROLL CALL: Vice-Chair Frymier called the meeting to order at 7:30 p.m. Present: Vice-Chair Frymier, Commissioners Corcoran and Doyle Absent: Chair Kunzweiler, Commissioner Tollini Staff Present: Planning Manager Watrous and Minutes Clerk Levison ORAL COMMUNICATIONS: None COMMISSION AND STAFF BRIEFING: a: Vice-Chair Frymier commended Staff on the Town's updated Zoning Ordinance, stating she recently had occasion to use it and found it very straightforward and user-friendly. PUBLIC HEARING: 1. 761 HILARY DRIVE: REVIEW OF CONDITIONAL USE PERMIT FILE #19908 GRANTED TO EXPAND THE FACILIITES FOR AN EXISTING CHURCH (ST. HILARY CATHOLIC CHURCH) AND SCHOOL; Assessor Parcel Nos. 055-253-20 & 055-221-06 Vice-Chair Frymier disclosed that although she is a member of St. Hilary Church, she would not be recusing herself from the item. Planning Manager Watrous presented the staff report, stating this is an annual review of the conditional use permit (CUP) as required by Town Council Resolution No. 3463. This is the seventh in a series of annual review since the CUP was approved by the Town Council on December 6, 2000. Staff believes that the St. Hilary Church and School have generally demonstrated good faith efforts to comply with the conditions of the use permit and to resolve past issues, as evidenced by the lack of public comment during previous reviews. Mr. Watrous reviewed the proposed changes, which include a request by Church representatives to extend the weekday hours for CYO use of the gymnasium from 7:30 to 8:00 p.m. The Town has received no complaints about the CYO use of the gymnasium since its opening and this amendment could be allowed under the Planning Commission's jurisdiction if it is determined TIBURON PLANNING COMMISSION MINUTES -APRIL 28, 2010 MINUTES NO. 996 PAGE 1 that such modification would be consistent with the spirit and intent of the resolution and would not result in additional impacts on the surrounding neighborhood. He noted the request was received after the notice of this review hearing was distributed, but the notice did include generalized statements regarding the Commission's ability to relax the restrictions within the CUP. Additionally, staff believes the Church to be in continuing substantial compliance with the requirements of the use permit and recommends a modification to the permit to require review every two years instead of annually. Vice-Chair Frymier opened the public hearing. Bill McLaughlin, representing St. Hilary Church, asked what would be required for either the church or a neighbor to bring an issue with the church before the Planning Commission. Mr. Watrous stated that if a neighbor filed a complaint, it would be at the discretion of Town staff, or the Commission if the issue were raised at a Planning Commission meeting, to schedule a hearing on the matter. St. Hilary can request an amendment to the conditions of the use permit at any time or during a regularly scheduled review. Mr. McLaughlin said that an annual review seems counterintuitive, convoluted, and wasteful in light of the church and school's continued compliance and the lack of public attendance at these hearings. He said that it would seem to be a simpler process to wait until an issue is brought forward and suggested regular reviews should be eliminated altogether. Commissioner Corcoran noted that the school has an allowed enrollment of 335 students, yet a current enrollment of only 268 students, and that the same condition of approval provides that there be no program for pre-school aged children. He said the lack of opportunities for pre- school aged children is an ongoing and primary concern in Tiburon and asked how St. Hilary would feel about changing this requirement. Mr. McLaughlin said that the condition of approval stemmed from concern over the noise the initial project would generate. He said St. Hilary is in the business of educating children, has always wanted a pre-school program, and would be interested in seeing what neighbors have to say on the matter. Commissioner Corcoran asked if it would be within the purview of the Commission to modify that condition at this time. Mr. Watrous explained that adding a pre-school use that was not previously discussed would not necessarily be consistent with the intent of the use permit, and said he did not believe it to be within the Commission's jurisdiction as part of this review. Commissioner Corcoran said that there seems to be a different atmosphere surrounding the school than at the time of the use permit's approval and encouraged St. Hilary to explore the concept further. Vice-Chair Frymier noted there is still potential for the church to apply for construction of Phase II improvements at the site and asked if the Commission could revert to a biannual review at that time. Mr. Watrous confirmed that that was possible. TIBURON PLANNING COMMISSION MINUTES - APRIL 28. 2010 MINUTES NO. 996 PAGE 2 Commissioner Doyle asked if any regular review is necessary or if Mr. McLaughlin's suggestion would be possible. Mr. Watrous said the Commission could choose to eliminate the review, although it would be contrary to the practice for nearly all other major use permits in Town. He explained that most use permits of this sort are reviewed annually. He stated that St. Hilary has undergone one of the longest periods of review, has been consistent throughout that time, and would be the first use permit review extended to two years in the Town. Steve Bendinelli said that he and his wife live on Hilary Drive below the church parking lot and initially struggled with many of the issues related to development at this site. He said they are quite pleased with the overall outcome of the project and now feel they have a good relationship with the church. He said he has no specific objection to increased CYO use at the site but there are several noise and safety issues that warrant attention. He stated that speeding down Hilary Drive is a regular issue and he recommended the installation of speed bumps, which he has seen to be very effective in other cities. He also asked that more school and church traffic be routed up Rock Hill Road, which is the main thoroughfare and entrance to the church. He cited complaints with noise coming from the parking lot after school hours, particularly bouncing basketballs. He stressed that he does not want to limit use of the facility and asked for some sort of noise enforcement in the evening hours. Commissioner Corcoran asked for Mr. Bendinelli's thoughts on the extended review period and pre-school program. Mr. Bendinelli said that he did not have an issue with these changes, provided it works within the existing enrollment limits and other hours of operation. He was also supportive of a two-year review period, provided both the school and staff are responsive to resolving any issues in a timely and sensitive manner. Mr. McLaughlin said that St. Hilary also believes traffic on Hilary Drive to be an issue. He said that their representatives have had multiple conversations with the Chief of Police and the Traffic Safety Committee, the former of which initially wanted to eliminate the school's volunteer traffic monitors for liability reasons. He said the church installed five speed bumps on its own property in an effort to address speeding and is in favor of the same on Hilary Drive. Regarding rerouting traffic to Rock Hill Road, he said the idea seems sound and he said that he would discuss it with Father Tarantino. He also promised to work with both the parish and school on limiting after school hour noise towards the church, but noted that behavior modification of individuals can be very difficult. Vice-Chair Frymier closed the public hearing. Commissioner Corcoran commended St. Hilary and its neighbors on communicating and working well together. He encouraged staff to ask the Town Engineer to investigate the use of speed bumps on Hilary Drive. He also supported the idea of routing more traffic onto Rock Hill Road and suggested that during evening meetings, the Church could encourage half of the attendants to use Rock Hill Road and half to use Hilary Drive. He thought a sandwich board sign reminding people to exhibit courtesy and not bounce basketballs in the parking lot after 6 p.m. could go a long way towards controlling noise. He found the two-year review period appropriate, stating that it provides a good balance and is something the Commission has discussed before. He also supported the modification of hours for CYO use. He reiterated the Town's need for pre- TIBURON PLANNING COMMISSION MINUTES - APRIL 28. 2010 MINUTES NO. 996 PAGE 3 school opportunities and again encouraged St. Hilary to work with staff on developing a pre- school program. Commissioner Doyle said he has both coached CYO and served on the CYO board of St. Hilary and that generally, kids do not bounce balls outside the gym. He said the coaches and parents put in great effort to that effect and said a sandwich board sign should be sufficient to keep the problem in check. He said speed is an issue throughout Town, and he would support anything that can be done to slow traffic on Hilary Drive and also to reroute some traffic to the Rock Hill Road entrance. He said that St. Hilary is a tremendous asset to the Town and he strongly supports the two-year review. He also supported the modification to CYO hours and encouraged revisiting the limitation on pre-school programs. Vice-Chair Frymier concurred with the comments of both Commissioners. She emphasized that she would like to see the church take a proactive approach to routing traffic through the Rock Hill Road entrance through notification to parents, members, and users. She said the school is a phenomenal and beautiful facility that has become the standard for what others are doing in the community and that she supports the recommendations of staff. ACTION: It was M/S (Corcoran/Doyle) to adopt the draft resolution modifying the conditions of approval. Motion carried: 3-0. 2. 90 VIA LOS ALTOS: REQUEST TO AMEND THE LA CRESTA PRECISE PLAN (PD#11) TO CREATE A NEW LANDSCAPE ENVELOPE ON LOT 23; FILE #31001; Mitch and Pamela McCullough, Owners; David Schwartz, Applicant; Assessor's Parcel Nos. 034-330-43 & 44 Planning Manager Watrous presented the staff report, stating the applicant has requested to amend the La Cresta Precise Plan to create a new landscape envelope beyond the existing building envelope on the site. The applicant has requested the amendment to accommodate an existing and proposed swimming pool, spa, fencing, and walls for the property, including improvements that have been constructed outside of the approved building envelope. Staff believes the proposed changes to be consistent with adjacent properties and the heavily wooded nature of the lower portion of the lot that would remain outside the landscape envelope would screen the proposed improvements from any downhill residences. The applicant has submitted letters from the adjacent property owners at 88 & 92 Via Los Altos supporting the application. Staff has reviewed and found the request to be consistent with the Tiburon General Plan, Zoning Ordinance, and the La Cresta Precise Plan. Vice-Chair Frymier opened the public hearing. David Schwartz, applicant and landscape architect, said he worked with both Town staff and neighbors to create a plan that would create a much more organized landscape setting that is consistent with other homes in the neighborhood. Vice-Chair Frymier closed the public hearing. TIBURON PLANNING COMMISSION MINUTES -APRIL 28, 2010 MINUTES NO. 996 PAGE 4 Commissioner Doyle found the request to be consistent with the character of the neighborhood and he had no objection. Commissioner Corcoran said that the request was consistent with what others in the neighborhood have done, would pull the pool in closer to the existing residence, and generally makes sense. Vice-Chair Frymier concurred and commended the applicant's efforts. ACTION: It was M/S (Doyle/Corcoran) adopt the draft resolution recommending conditional approval of the amendment to the Town Council. Motion carried: 3-0. MINUTES: 4. PLANNING COMMISSION MINUTES - Regular Meeting of March 24, 2010 ACTION: It was M/S (Frymier/Corcoran) to approve the minutes of March 24, 2010, as drafted. Motion carried: 3-0. ADJOURNMENT: The Planning Commission adjourned the meeting at 8:15 p.m. VICE CHAIR CATHY FRYMIER ATTEST SCOTT ANDERSON, SECRETARY TIBURON PLANNING COMMISSION MINUTES -APRIL 28. 2010 MINUTES NO. 996 PAGE 5 MINUTES #6 TIBURON DESIGN REVEW BOARD MEETING OF MAY 6, 2010 The meeting was opened at 7:00 p.m. by Chair Chong. A. ROLL CALL Present: Chair Chong, Vice-Chair Tollini and Boardmember Kricensky Absent: Boardmember Weller Ex-Officio: Planning Manager Watrous, Associate Planner Tyler and Minutes Clerk Rusting B. PUBLIC COMMENTS - None C. STAFF BRIEFING - None D. NEW BUSINESS BEFORE THE BOARD 1. 669 HAWTHORNE DRIVE: File No. 710015; Daryl Smith, Owner; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling with a floor area exception. The applicant proposes to convert 869 square feet of unexcavated area and a utility/storage area at the lower level of the home into living space. As the existing structure currently exceeds the maximum gross floor area, a floor area exception has been requested. APN 055-191-11. The applicant is proposing additions to an existing single-family dwelling with a floor area exception, located at 669 Hawthorne Drive. Currently the property is improved with a two-story dwelling that contains unexcavated area at the lower level of the home. The proposal would convert one of the utility/storage areas and unexcavated space at the lower level of the structure, located behind the existing secondary dwelling unit, into two bedrooms, a bathroom and a media room. The proposed additions would not result in increased lot coverage, as the area of the additions is within the existing building footprint. The current dwelling has an existing lot coverage of 3,471 square feet (30.0%) which is the maximum permitted lot coverage in the R-1 zoning district. The proposed structure would result in a gross floor area of 4,026 square feet, which exceeds the maximum permitted floor area for a parcel of this size (3,157.1 sq. ft.). A floor area exception has therefore been requested. Ricardo Royo, designer, described the project design. He said that they intend to build within the existing footprint, are increasing the square footage by 869 square feet, and will excavate under the existing structure about 9 feet to the existing floor joist and underpin it with retaining walls. Boardmember Kricensky asked when the house was originally built. Mr. Royo replied that the house was originally built in September of 2002. Boardmember Kricensky questioned and confirmed that the house was previously owned by another homeowner. There were no public comments. TIBURON D.R.B. MINUTES #6 5/6/10 Vice-Chair Tollini said that the expanded floor area could change the character of the structure and impact the neighborhood. However, because so much of the construction is subterranean, he supported the project. Boardmember Kricensky agreed with Vice-Chair Tollini, but questioned exceeding the maximum allowable floor area by 28%. However, because the new floor area would have no windows and look essentially like a basement, he supported the project. Chair Chong agreed with the other Boardmembers, noting that since the house was built by a different owner this addition would not seem like a gradually creeping increase in floor area. ACTION: It was M/S (Kricensky/Tollini) that the request for 669 Hawthorne Drive is exempt from the California Environmental Quality Act and approving the request, subject to the attached conditions of approval. Vote: 3-0. 2. 1980 CENTRO WEST STREET: File No. 21002; James and Mona Miller, Owners; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling with variances for reduced front and side yard setbacks. The applicants propose to construct a master bedroom suite addition and a new attached two-car garage, along with several arbors and minor exterior alterations to the existing house. The additions would extend to within 6 feet, 9 inches of the front property line and 3 feet of the left (southern) side property line, in lieu of the required 15 foot front yard setback and 8 foot side yard setback. APN 059-122-14. The applicant is requesting Design Review approval for the construction of additions to an existing two- story single-family dwelling on property located at 1980 Centro West Street. A new master bedroom suite would be added to the left side and rear of the house, with a deck extending toward the middle of the site. A new two-car garage would be attached to the front of the building. A new parapet and decorative cupola would be constructed above the roofline at the front of the house, and a new pedestrian access gate would be installed at the left front corner of the lot. A new arbor would be constructed above the lower deck of the house. Additional windows would be installed at various locations around the building. A detached arbor would be constructed along the right side of the rear of the site, with a new set of exterior stairs leading down toward the rear of the property. The proposed additions would increase the lot coverage of the site by 1,521 square feet to a total of 4,969 square feet (34.8%), which would be less than the 35.0% maximum lot coverage permitted in the R-2 zone. The proposed project would increase the calculated floor area of the house by 836 square feet to a total of 3,388 square feet, which is less than the 3,429 square foot floor area ratio for a lot of this size. Variances are requested for reduced front and side yard setbacks. Jef Pedersen, architect, noted for the record that the lower floor of the building is the second unit of an existing duplex and the existing one-car garage is to be used for the lower unit. The new two-car garage would be used for the larger upper floor unit. He stated that it is their intention to keep all of the living area on the same level because the owners will be using the property as their retirement home. He said that they tried to keep the proposed bedroom, master bath, and closet as far to the side of the property to maintain the view corridor for neighboring properties. He stated that the side yard setback variance request would allow for a decent sized bedroom and covered deck area. Vice-Chair Tollini asked about other potential locations for the addition and questioned why the unit was expanded in that direction. Mr. Pedersen said the reason for its position was to allow for the bedroom and bath to be on the same level. TIBURON D.R.B. MINUTES #6 2 5/6/10 The public hearing was opened. Nonie Greene said she has lived across from the property for 17 years and looks directly over the roofline. She said that the building has been a single-family dwelling for all of that time. She said that the proposed architectural details were not her preference for the neighborhood, as she believed that the neighborhood is more of a California Beach neighborhood. She stated that the roof would be massive. Todd Werby stated that no one approached them about the project before they saw the story poles erected and received the notice in the mail. He was uncomfortable because he was not given the chance to work with the neighbors. He agreed with the staff report that there are other ways to accomplish the goals of the project without impacting the neighborhood so much and he did not feel that the character of the structure fit the neighborhood. He also felt that it would set a bad precedent to have the side yard so close to the neighboring property. He did not like the bell in the roof structure because it may create a noise nuisance and that lighting should point down. He thought that there was a lot of potential in the project with some changes. Mr. Pedersen said that the architecture was chosen as the owner's preference. He remodeled the house next door in Mediterranean style, and they are planning a Spanish revival design on the subject property. He noted that they are proposing to put a roof over an existing two-car parking space and are not building beyond the existing retaining wall. He said that there would be no bell, and the top detail is actually a finial. Chair Chong asked what other options were explored to minimize neighbors' privacy concerns. Mr. Pedersen said that the product they came up with took a lot of time and energy to develop, and they felt this was the solution that would be best for the neighbors and the neighborhood. He stated that if the addition was pushed into the middle of the site it would impact the neighbors' views. He stated that the neighbor to the south would actually gain more of a view of the bay with the addition as proposed. The public hearing was closed. Boardmember Kricensky said that his feelings about the architecture are subjective, but having drastically alternating styles becomes undesirable. He said that the mass of the garage would be more noticeable as one drives around the corner. He noted that the garage location is used for parking cars right now, and he did not mind the setback in that location. He understood the desire to have everything on one floor, but the master bedroom and bath would go right up to the deck next door. He suggested moving the location of the master bedroom and bath back. He does not like the style of the changes at the front of the house, but these changes would not block any views. Vice-Chair Tollini agreed with Boardmember Kricensky's comments. He did not necessarily like the architectural style, but thought it could work. He said that from 200 Diviso Street the additions would amount to more of a change than a real view impact, as the master bedroom would protrude slightly into a panoramic view. He noted that the garage location is currently a paved driveway and walls, and he did not think anything would be lost by enclosing the garage. He said that the master bedroom extension protrudes and he agreed with staff's recommendations on the findings for the variance request. He said that it is difficult to make the finding for special circumstances because there are many places to move the addition, even keeping the rooms all on the same level. He said that the south neighbor's deck is so close that the neighboring addition could almost be touched from it. He felt that the extension of the master bedroom wing would be too close to the property line and did not have to be so close. He said that he would like to see a redesign of the project. TIBURON D.R.B. MINUTES #6 5/6/10 Chair Chong agreed with the other Boardmembers. He suggested working on lowering the garage addition a bit and eliminating the bell. He stated that the homes in that neighborhood are close together, and the Board therefore cannot be as generous regarding setbacks and variances. He felt that some redesign of the location of the bedroom could be done without impacting the neighbors. Mr. Pedersen said that every house to the north of this house has a 3 foot setback or less. He said that this is a unique lot with a triangular shape. Chair Chong summarized that the Board could support the variance for the garage, but more work could be done on the tower to minimize the impact, and the bedroom addition should be moved back to eliminate the intrusion into the side yard setback. Boardmember Kricensky said even 3 feet would make a difference. Mr. Pedersen said they worked very closely with the neighbor to the south who was completely in favor of the project and the reduced setback. Mr. Pedersen stated that the reason they brought the project closer to the side property line was to increase his view over the project. Chair Chong said the purpose of the DRB is to look at the long term impact of the project on the neighborhood. Vice-Chair Tollini said it would be helpful to hear from the next-door neighbor if he has an opinion to present. ACTION: It was M/S (Tollini/Kricensky) to continue the application for 1980 Centro West Street to the June 3, 2010 meeting. Vote 3-0. 3. 1490 VISTAZO WEST STREET: File No. 21003; Danuta Shadduck, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling, with variances for reduced side yard setback and excess building height. The new structure would have a reduced side yard setback of 3 feet, 2 inches in lieu of the minimum 8 feet, and would have a building height of 37 feet, 9 1/8 inches in lieu of the maximum 30 feet. APN: 058-223-14. The applicant is proposing to construct a new three-story single-family dwelling, with variances for reduced side yard setback and excess building height, on property located at 1490 Vistazo West Street. Currently the property is improved with a two-story dwelling that is structurally attached to the adjacent dwelling at 1486 Vistazo West Street. The existing residence would be demolished as part of this project. The main level of the home would include a living room, dining room, kitchen, breakfast nook and a two- car garage. The lower level would be a large office and bathroom. The upper level would include the master bedroom suite, a laundry room, and an additional bedroom and bathroom. Decks would extend off all three levels in the south east corner, and wrap around the east side (left) of the structure, and would incorporate glass safety railings. The proposed structure would result in a lot coverage of 2,215 square feet (11.1%) which is below the maximum permitted lot coverage in the R-1 zoning district (30.0%). The proposed structure would create a gross floor area of 3,921 square feet, which is below the maximum permitted gross floor area for a parcel of this size (3,989 sq. ft.). John Shadduck, owner, said the chief objective of the project is to upgrade their house. He said that the house is a single-family home approved by the county with common platforms. He stated that this type of house often fails in an earthquake and the purpose of the project is to make their home safer. He described how the steel beams connect this house and the neighboring homes and the problem with constructing a new house with these constraints. He stated that the neighbors have concern about TIBURON D.R.B. MINUTES #6 4 5/6/10 drainage and he assured the Board that they will put a new culvert within the easement. He felt this plan is the only feasible way to build their house so it is earthquake safe and he felt that other houses built like this should be upgraded in this way. He wanted to make every effort to maintain neighbors' views and privacy. He stated that the house is behind some trees and there is not much glass on the side facing neighbors. Carrie Shores, architect, said that they wanted to be sure the massing of the project was in scale with neighbors' houses. She said that a stucco finish and horizontal wood siding are intended to break down the scale and give depth to the elevation. It is a challenging site and they reoriented the house to try to maximize its functionality. Boardmember Kricensky asked for clarification of the drainage easement. Mr. Shadduck said the street was dedicated and accepted by the town, and all of the other easements are private and he is responsible for the culvert. Vice-Chair Tollini asked if an engineering solution has been explored for detaching from the adjoining house as well as putting up the new structure. Ms. Shores said the steel beam that connects the structures would remain in place. Mr. Shadduck said that there is no other solution and that they have explored all of the possible options. Boardmember Kricensky asked if the neighbor will be able to tie in to the steel beam in the future. Mr. Shadduck said yes, that could be done. Boardmember Kricensky said there are some areas that will be separated, and he asked if that will affect the roof and drainage of the neighbor's house. Mr. Shadduck said that would be a part of the project. The public hearing was opened. Steve Sears said that he lives in the unit with the common wall to the subject house. He stated that the residence appears to have been abandoned for the past 4-5 years and appears to be totally uninhabitable. He said that the house is full of mold and dry rot and needs to be torn down. Since the home is attached to his house with common walls upstairs and downstairs with a common roof and structural beams he is concerned about issues that will be created by tearing down the unit. He wanted to know what will happen to the structural integrity of his house when the attached portion is removed. He questioned why the applicant is proposing to now spend millions of dollars on this project and suggested perhaps there is an ulterior motive. He noted that the other neighbor is currently in Europe, and he said their biggest concern is that windows would face their house and affect their privacy. He said that there is a common agreement that does not allow anyone to build on the drainage easement. His hope is that the house is torn down with the least possible disruption to his home and that any damage is repaired in an acceptable manner. Charles Reite said that the whole street is composed of single-family residences starting with the end unit on the downhill side of the street. He felt that the reorientation of the building would create privacy issues with the neighbor's deck and entertainment area. He suggested the structural integrity could be improved without the reorientation. He was happy to see the area improved, but felt that this project would totally change the character of the development on the street. He said there is a lot of water running through the culvert and he wondered how the Town Engineer would comment on this. He was concerned that this would change the overall engineering structure of the other two units and questioned whether a better plan could be devised. TIBURON D.R.B. MINUTES #6 5/6/10 Ms. Shores clarified that the three major pine trees on the site that provide screening would remain. They would also add one new tree to match the new trees the neighbors recently planted. She said that the project attempts to strike a balance and stay within the footprint so as not to encroach on the neighbors. Mr. Shadduck said that the plan is totally engineering-based and that they cannot seismically upgrade the house without removing the building. He noted they are the first to figure out an engineering solution and it is difficult to be the first one. He said that they attempted to retain the existing structure and put in the frame for a new house but the only solution that would create a structurally sound house is for a new structure. He pointed out that a previous neighbor cut down a lot of trees and they should therefore not be concerned about privacy. He did not think that there was a huge privacy issue and the remaining trees give quite a bit of privacy. Boardmember Kricensky asked if the applicant spoke with someone at the Town about the culvert. Mr. Shadduck said they talked to the Town Engineer about moving the easement and putting in a new culvert. Dorinda Sears said that someone else built a new home on their street, and they promised to put in plantings to hide utility poles but now those plantings are all dead. She wanted to know what would be done if trees that are planted end up dying or do not fulfill expectations. She also asked to see plans that show what her house would look like after it is separated from the other house. The public hearing was closed. Vice-Chair Tollini said that he always noticed this property because there is a roaring brook underneath with a house built on top. He said that this project seemed to be theoretical in nature and there are a lot of details to sort out regarding its effects on the other houses. He was surprised that someone would undertake this project because even getting to a vacant site is going to cost a lot. He thought that separating the houses would be a good thing for everyone in the long run. There are some concerns like fire safety, but it would be easier to administer the houses if they are separated. He thought that this would be an improvement for everyone involved. He said that the house design does not follow the Hillside Guidelines too closely, but that is part of the existing condition. He felt that the building height and the setbacks are probably acceptable. He said that there would be some impact on the privacy of the neighboring property, but he also thought that there are some mitigating circumstances in that it is relatively distant and there are some trees in between. He said that the main privacy impacts would be on the outdoor areas and the indoor areas would not be as affected. Boardmember Kricensky said that the project has an unusual history, with a building built on three separate lots with no set of covenants to work out issues. He stated that the house obviously needs to be upgraded and felt that all three homes are structurally deficient. He said that separating the homes would be difficult, but he did not see any other way to do the earthquake retrofit that the owner desires. He thought that some attention needs to be paid to the remaining side of the neighbors' house and needs to be addressed with as much care as the house that is being built because an exterior wall is being created by the separation. He was not concerned with the building height because the existing houses have the same height. He said that it would be helpful if the plans showed the floor plans of the adjacent houses. He thought that there needs to be some kind of security that ensures that the remaining neighboring wall will be as sound as it is currently. He liked the architectural style but did not understand the differences between the wood siding and the stucco. He thought that the drainage easement was being handled in a way that would not adversely affect the neighbors. He was concerned about the privacy of the neighbor facing the new windows because it would be a change from what is currently there. He did not want this house to become a precedent so that every home in the area should have to look like this project if they choose to do similar engineering upgrades. TIBURON D.R.B. MINUTES #6 5/6/10 Chair Chong said he first looked at this as a stand-alone project and that it took him a while to b e comfortable with the design. He was concerned with the fine line between Design Review and building permit processes as far as the impact on the neighboring homes, as he had not seen a project where an attached home was detached from the adjoining residences. He agreed that he did not want to see a string of identical new homes along this street in the future. Planning Manager Watrous said that the Town's building permit process requires one to construct the project in a way that will not damage a neighbor's property. In this case, the applicant would have to make sure through the building permit process that they are not creating structural or physical problems for the neighbors. The only design-related element would be the new elevation of the next door house when it becomes detached. He thought that it would be helpful to have drawings of what that would look like. He said if it requires an application for design review for the adjacent house, the Town would likely waive the fee requirements and process it. Boardmember Kricensky asked if the Board can request such drawings, and Planning Manager Watrous confirmed that the Board could request them. Vice-Chair Tollini encouraged the owner to work with the neighbor and to show what the edge of his house would look like. Boardmember Kricensky suggested a condition of approval requiring that the edge of the neighbor's house be properly finished. He also requested confirmation from an engineer indicating that the house would still be as structurally sound as it currently is. Vice-Chair Tollini said he does not see any access in the narrow area between the homes such as railing and steps, and he would like to see that as part of the plan. ACTION: It was M/S (Tollini/Kricensky) to continue the request for 1490 Vistazo West Street to the June 3, 2010 meeting. Vote: 3-0. E. APPROVAL OF MINUTES #5 OF THE 4/15/10 DESIGN REVIEW BOARD MEETING Page 2, third paragraph, "...and without the variances would result in an unusable area" should be corrected to "Without the variance an unusable area would result." ACTION: It was M/S (Kricensky/Tollini) to approve the minutes of the April 15, 2010 meeting as amended. Vote: 3-0. F. ADJOURNMENT The meeting was adjourned at 8:55 p.m. TIBURON D.R.B. MINUTES #6 7 5/6/10 TOWN OF TIBURON 4~ Regular Meeting is Tiburon Town Hall Design Review Board 1505 Tiburon Boulevard May 20, 2010 Tiburon, CA 94920 7:00 P.M. ACTION MINUTES #6 TIBURON DESIGN REVIEW BOARD CALL TO ORDER AND ROLL CALL 7:30PM Present: Vice Chairman Tollini, Boardmembers Kricensky & Weller Absent: Chairman Chong OLD BUSINESS 1. 1490 VISTAZO WEST STREET: File No. 21003; Danuta Shadduck, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling, with variances for reduced side yard setback and excess building height. The new structure would have a reduced side yard setback of 3 feet, 2 inches in lieu of the minimum 8 feet, and would have a building height of 37 feet, 9 1/8 inches in lieu of the maximum 30 feet. APN: 058-223-14 [LT] Continued to 613110 NEW BUSINESS 2. 10 TOWER POINT LANE: File No. 21001; Jim and Linnea Gerber, Owner; Site Plan and Architectural Review for construction of an addition to an existing single-family dwelling with a variance for reduced front yard setback. The applicant proposes to construct an addition above an existing carport. As the existing carport is currently located within the front yard setback, the addition would be located with the same reduced setback of two feet, six inches (2'6"). APN: 059-122-40 [LT] Approved 3-0 2028 PARADISE DRIVE: File No. 21005; Anthony and Patricia Guzzardo, Owner; Site Plan and Architectural Review for construction of an elevator addition and a deck/landing area to an existing garage, with variances for excess lot coverage and excess building height. The proposed deck, landing and elevator addition would result in increased lot coverage of 3,673.4 (47.3%) which exceeds the maximum permitted lot coverage in the R-2 zoning district (35.0%). The elevator addition would increase the height of the structure from twenty-six feet (26') to thirty-five feet, two inches (35'2"), which exceeds the maximum building height of thirty feet (30') in any zone. APN: 059-172-42 [LT] Approved 3-0 4. 2351 SPANISH TRAIL: File No. 21006; Derek and Nancy Parker, Owner; Site Plan and Architectural Review for construction of a deck extension with a variance for reduced side yard setback. The applicant proposes to expand an existing deck further into the right side yard setback, resulting in a reduced setback of ten feet six inches (10' 6"). APN: 059-091-52 [LT] Continued to 6117/10 MTM TTRq 4. Regular Meeting of May 6, 2010 Approved as amended 3-0 ADJOURNMENT 8:20 PM Design Review Board May 6, 2010 Page 1 S0 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 Action Minutes - Regular Meeting Tiburon Planning Commission May 26, 2010 ACTION MINUTES TIBURON PLANNING COMMISSION CALL TO ORDER AND ROLL CALL At 7:30 PM Chairman Kunzweiler, Vice Chair Frymier, Commissioner Corcoran, Commissioner Doyle, Commissioner Tollini All Commissioners Present ORAL COMMUNICATIONS There Were None Persons wishing to address the Planning Commission on any subject not on the agenda may do_so under this portion of the agenda. Please note that the Planning Commission is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Planning Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony regarding matters not on the agenda will not be considered part of the administrative record. COMMISSION AND STAFF BRIEFING Commission and Committee Reports Director's Report PUBLIC HEARING 1. 1600 MAR WEST STREET: REVIEW OF CONDITIONAL USE PERMIT TO EXPAND A PRIVATE RECREATIONAL FACILITY (TIBURON PENINSULA CLUB); FILE #10406; Tiburon Peninsula Club, Owner/Applicant; Assessor's Parcel Nos. 058-171-17, 76 & 84, and 058-240- 21 [DW] Found in Compliance with Conditional Use Permit (3-0) 2. 41 MAIN STREET: REVIEW OF CONDITIONAL USE PERMIT GRANTED FOR THE CONSTRUCTION OF A NEW BUILDING FOR RETAIL AND RESIDENTIAL PURPOSES; FILE #10105; Doris and Ron Caceres, Owners/Applicants; Assessor Parcel Nos. 059-151-50, 51, 52 & 53 [DW Found in Compliance with Conditional Use Permit (5-0) Tiburon Planning Commission May 26, 2010 Action Minutes Page 1 3. ANNUAL REVIEW OF CAPITAL IMPROVEMENT PLAN FOR GENERAL PLAN CONSISTENCY [SA] Found in Compliance with General Plan (5-0) MINUTES 4. PLANNING COMMISSION MINUTES -Regular Meeting of April 28, 2010 Approved as Amended (5-0) ADJOURNMNET At 8:25 PM Tiburon Planning Commission May 26, 2010 Page 2 Action Minutes TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 AGENDA TIBURON DESIGN REVIEW BOARD CALL TO ORDER AND ROLL CALL Regular Meeting Design Review Board • June 3, 2010 7:00 P.M. Chairman Chong, Vice Chairman Tollini, Boardmembers Kricensky & Weller ORAL COMMUNICATIONS Persons wishing to address the Design Review Board on any subject not on the agenda may do so under this portion of the agenda. Please note that the Design Review Board is not able to undertake extended discussion, or take action on, items that do not appear on this agenda. Matters requiring action will be referred to Town Staff for consideration and/or placed on a future Design Review Board agenda. Please limit your comments to no more than three (3) minutes. Any communications regarding an item not on the agenda will not be considered part of the administrative record for that item. STAFF BRIEFING (if any) OLD BUSINESS 1801 MAR WEST STREET: File No. 710026; Ron Sires, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling with a floor area exception. The applicant proposes to demolish the existing dwelling and reconstruct a new dwelling, as well as remodel the existing detached garage and guest house. The proposed gross floor area is 3,825 square feet, which exceeds the maximum gross FAR of 3,084.5 square feet, by 740.5 square feet. APN 059-061-21 [LT] 2. 1980 CENTRO WEST STREET: File No. 21002; James and Mona Miller, Owners; Site Plan and Architectural Review for construction of additions to an existing single-family dwelling with variances for reduced front and side yard setbacks. The applicants propose to construct a master bedroom suite addition and a new attached two-car garage, along with several arbors and minor exterior alterations to the existing house. The additions would extend to within 6 feet, 9 inches of the front property line and 3 feet of the left (southern) side property line, in lieu of the required 15 foot front yard setback and 8 foot side yard setback. APN 059-122-14 [DW] 3. 1490 VISTAZO WEST STREET: File No. 21003; Danuta Shadduck, Owner; Site Plan and Architectural Review for construction of a new single-family dwelling, with variances for reduced side yard setback and excess building height. The new structure would have a reduced side yard setback of 3 feet, 2 inches in lieu of the minimum 8 feet, and would have a building height of 37 feet, 9 1/8 inches in lieu of the maximum 30 feet. APN: 058-223-14 [DW] Design Review Board June 3, 2010 Page 1 TOWN OF TIBURON Tiburon Town Hall 1505 Tiburon Boulevard Tiburon, CA 94920 NEW BUSINESS Regular Meeting Design Review Board June 3, 2010 7:00 P.M. 4. 698 HAWTHORNE DRIVE: File No. 710036; Antoine and Bedryl Saleh, Owners; Site Plan and Architectural Review for construction of a 497 square foot addition to an existing single- family dwelling. APN: 055-213-04 [DW] 5. 490 RIDGE ROAD: File No. 21007; Daniel Dunphy, Owner; Site Plan and Architectural Review for construction of a new detached garage, with variances for reduced front yard setback and excess lot coverage. The new garage would have a reduced side yard setback of 4 feet, 4 inches in lieu of the minimum 30 feet, and would have a lot coverage of 15.6% in lieu of the maximum 15.0%. APN: 059-082-06 [DW] MINUTES 6. Regular Meeting of May 20, 2010 ADJOURNMENT Design Review Board June 3, 2010 Page 2 "EST May 17, 2010 RECEIVED GL MAY 18 2010 Mark Walsh, Department of Finance County of Marin TOWN MANAGERS OFFICE Y o TOWN OF TIBURON 3501 Civic Center Drive, Room 225 San Rafael, CA 94903 SUBJECT: FY 2010-11 Budget for Marin Local Agency Formation Commission Apportionment of Net Operating Expenses Dear Mr. Walsh: Attached is the final budget for fiscal year 2010-2011 as adopted by the Commission on May 13, 2010. We are also transmitting copies of this letter and enclosures to the Board of Supervisors, cities and independent special districts as described in Government Code §56381(a). The adopted budget is sent to you for your action under the Cortese-Knox Hertzberg Act, Government Code §56381(b) for apportionment of the net operating expenses to the County, cities and special districts. When complete, please provide us with a copy of the apportionment of LAFCO net cost to the County, cities and special districts and an example of correspondence to cities or specials districts pursuant to Government Code §56381(c). If you require any assistance from our office, please call us at 446-4409. Yours very truly, r, .f . Candice Bozzard Clerk to the Commission Enclosures cc: Marin Co. Board of Supervisors Cities of Marin County Independent Special Districts of Marin County Chairperson: Jeffry Blanchfield Members: Susan Adams, Einar Asbo, Barbara Heller, Charles McGlashan, Dennis J. Rodoni, Jeffrey Slavitz Alternates: Judy Arnold, Christopher Burdick, Carla Condon Executive Officer: Peter V. Banning Marin Local Agency Formation Commission 555 Northgate Drive, Ste. 230 - San Rafael, California 94903 Telephone (415) 446-4409 - Facsimile (415) 446-4410 - Email lafcoCmarin.org Website http: //l`afco. marin. org MARIN LAFCO Approved Budget FY 10-11 Summary (EO Full time and Clerk 314 time) 5/3/2010 REVENUE SUMMARY Budget Budget Projected Estimated Proposed 08-09 09-10 09-10 Balance 1011 % Chg Application Fees 35,000 25,000 21,000 4,000 25,000 0.0 Appropriated from Remaining EOY funds 26,998 Appropriated from reserve 19,400 10,295 10,295 0 0 Contribution 335,098 301,589 301,589 0 271,589 -9.9 TOTALS 389,498 336,884 332,884 4,000 323,587 -3.9 EXPENDITURE SUMMARY Budget Budget Projected Estimated Proposed 08-09 09-10 09-10 Balance 10-11 % Chi Salaries/ Related Items 259,548 228,333 211,862 16,471 232,087 1.6 Administrative Costs 47,650 44,150 42,750 1,400 44,600 1.0 Supplies, Services & Facilities 72,300 62,400 38,025 24,375 46,900 -24.8 Fixed Assets 10,000 2,000 805 1,195 0 -20.0 TOTALS 389,498 336,883 293,442 43,441 323,587 -3.9 MARIN LAFCO Approved Budget FY 10-11 EO Full Time; Clerk 3/4 time 5/5/2010 SALARIES AND RELATED ACCOUNTS: Budget Budget 09• Projected Estimated Proposed 08-09 10 09-10 Balance 10-11 % Chg Regular Staff Salaries 197,973 171,669 168,000 3,669 174,560 ' 1.7 511000 Retirement 32,289 27,999 22,000 5,999 28,471 1.7 5130500 Workers' Comp 2,300 1,800 1,520 280 1,800 0.0 5140115 Employee Benefits 23,296 23,830 17,000 6,830 23,888 0.2 5130000 Medicare 2,871 2,489 2,600 (111) 2,618 5.2 5140141 Unemployment Benef Ins 819 546 742 (196) 750 37.4 5140145 TOTALS 259,548 228,333 211,862 16,471 232,087 1.6 ' Includes 2% COLA ADMINISTRATIVE COSTS Budget Budget Projected Estimated Proposed 10- 08-09 09-10 09-10 Balance 11 % Chg Professional Services 20,000 20,000 22,000 (2,000) 20,000 0.0 5210120 Legal Expense 5,000 5,000 5,000 0 5,000 0.0 5210131 Payroll Service Charges 8,000 8,000 8,000 0 8,000 0.0 5210230 Conferences 6,500 3,500 1,800 1,700 4,000 z 14.3 5211325 Mileage & Routine Travel 2,000 1,500 1,400 100 1,500 0.0 5211440 Commissioner Fees 6,150 6,150 4,550 1,600 6,100 ' -0.8 5211533 TOTALS 47,650 44,150 42,750 1,400 44,600 1.0 ' Proposed for 8 Regular meetings with 2 Alternates attending 5 meetings 2 Includes Annual Conf in Palm Springs and Staff conf in Ventura County (2 attendees each cono MARIN LAFCO Approved Budget FY 10-11 5/5/2010 SUPPLIES, SERVICES & FACILITIES: Graphic Design 5210129 General Insurance 5210515 Communication Services 5210715 Equipment Repair & Maint 5210935 Storage 5211215 Rent 5211270 Membership & Dues 5211330 Training 5211340 Reprographic Services 5211516 Publications & Notices 5211520 Office Supplies & Expenses 5220110 Budget Budget 08-09 09-10 2,200 1,800 5,100 4,400 12,600 16,900 3,500 3,500 450 450 24,000 14,000 13,000 13,100 1,500 1,500 2,750 2,750 1,500 1,500 4,000 2,500 Projected Estimated 09-10 Balance 900 900 3,400 1,000 2,500 14,400 1,700 1,800 600 (150) 12,100 1,900 13,100 0 600 900 925 1,825 600 900 1,600 900 Proposed 10-11 % Chg 1,500 -16.7 4,400 0.0 3,500 2 -79.3 2,000 -42.9 800 77.8 13,000 -7.1 13,100 0.0 1,500 0.0 3,500 ' 27.3 1,600 6.7 2,000 -20.0 TOTALS 70,600 62,400 38,025 24,375 46,900 -24.8 ' Includes additional funds for mapping project w/MarinMap 2 Fees down due tp move - use data connect thru Foundation network *EST 1400 K STREET LEAGUE SACRAMENTO, CA 95814 L'OF CALIFORNIA pH: (916) 658_8200 Fx: (916) 658-8240 C I T I E S \X7%VW.CAC1'1'1 S.ORG RECEIVED May 18, 2010 TO FROM: Board of Directors Robin Lowe, President Council Member, Hemet RE: Board of Directors Meeting Thursday-Friday, July 15-16, 2010 The Mission Inn 3649 Mission Inn Ave. Riverside, CA 92501 (951) 784-0300 MAY 2 5 2010 TOWN MANAGERS OFFICE TOWN OF TIBURON Welcome to Riverside! The nominating committee will start at 8:00 a.m. on Thursday, July 15. The board of directors meeting will convene at 1:15 p.m. on Thursday, July 15 and adjourn at 12:30 p.m. on Friday, July 16. They will be held at The Mission Inn in Riverside. Please see draft schedule of events below: Wednesday, July 14 Thursdav. Julv 15 8:00 a.m. to Noon 10:30 a.m. to 11:30 a.m. Noon to 1:00 p.m. 1:15 p.m. to 5:00 p.m. 5:00 to 6:00 p.m. 6:15 p.m. to 8:00 p.m. Friday, July 16 8:00 a.m. to 8:30 a.m. 8:30 a.m. to 12:30 p.m. Lodging for Nominating Committee Members only! Nominating Committee (Santa Barbara Room) Private Tour of Mission Inn Catacombs Luncheon (Monterey Room) Board of Directors Meeting (Music Room) Past President's Meeting (Ho-o-Kan Room) Dinner (Spanish Art Gallery) Breakfast (Music Room) Board of Directors Meeting with working lunch (Music Room) Replies must be received by Wednesday, June 23, 2010. Please complete and fax the Attendance Form to: Kerri Lofte via FAX: 916-658-8240 or by email kloftena,cacities.ora. Directions and ground transportation information are attached. See you in Riverside! ~ 11 97 PA Transportation and Directions The Mission Inn, 3649 Mission Inn Ave. Riverside, CA 92501 (951) 784-0300 There is a free hotel shuttle from Ontario Airport. To request a pickup please call the hotel 24 hours before your arrival date. ONTARIO / PASADENA Lo ANGELES AFZEA 10 F a: t it) 15 SCI m h fSan. D_ Irgol to 60 Fast % R i verside ) 1 N 11 Street Mcr c Righ'i on in 1VT irl,.ct Strrei Go I n-tile to Nfi~%Ion Inn Avenuir lxftran Mission lain Aven, e 1112 hlo,: k 4 w the NI V,~slo" Tnn ; can left) RANGE COUNTY / EACH CrTIES 1 [_-,apt in Rlvci:sidc Db it Univcrs ty AvcntieDowntow n f`tantin rc trnight I hlocL: cn' Inn Ave, 1.,zfi onto Missinn Inn Ave.. FIcx 1; tC r Misir» Tto cart ri.hi SAN B NARDI' O/VI TO ILLS AREA 215 S4nlth fhcconws 9141-z :h Cliics,I D_x l MI"lon Tnn Avenue Ritg t 3 blmk-s- io Inn fon right, SAN DIEGO 15 Norih It) 91 Ea.,,,[ (Rivers idc) EXit t~iiivrrset-' AVe„1ce-93I. %-jitokksn Continue trai-plit one hit:K:k Ea Mis-,.Iun Inn Ave. Left onto Mis.siRin Inn A'krCRUC hlt3t_la u.l kfissicart Inn ftin ra TEMECU "I5 ' orth it) Eta We-%t ( R6vcrside~~'.Sn» Bernardino) to 91 ( cat:h Citms) Exit Mis-sl M-n Inn Avc„ue. Dt m~wc'1wn (;o Rid 1a 3 h14x:k-s it) Mission Ilan ton I•ILlhl) LAX AIRPORT 105 :tit t{) 05 North it) 60 Eagi E.xi [ w ntc.rwn,r'Marizet Sn=i N-1cr-c Ripht on Marlwct Street (."';o I Inile to MiNsiOn Inn Avcnuz I-eft on, MISsIon Inn Avenue 1 1,2 h1tI k~s to the Missmin Inn ,un left,) PALM SPRINGS 10 W esi to 60 West it) 01 f Rlver_side~Bcacli (_'i tics) Exit Mis- ion Ilan Avenue C;o ridItt urllo 1~ i--isiun Inn Ave. :1 F~It~t:l<_ti t{r lvIis%1t3n Inn ((in 6,0n) ~ji "irssi:eft tKN a Rivr worrot y~'-~.•'~'Ihl YI HST 1?~.fl 'fir ~ 1ld'T~~;; R? 6TH 1:1 Tsit HrArorl°ic, It~ra.z~ IV In F4 Amc MIN *14" ~lFlN Y El ❑ } X~,El CMV iOTH f ' Al1Y*tz IE QET L~' CakJ44r'r Valel Park-ln : Ewer Mi sum Thin DriN'c'.olay da ~Sclf Part,-iiw: LAKKxed on the corner uf 6th St et and ()rarwc Street at rear of hotel. LEAGUE OF CALIFORNIA CITIES *ATTENDANCE FORM FOR BOARD NOMINATING COMMITTEE MEMBERS Wednesday, July 14 - Friday, July 16, 2010 Accommodations & Meeting: The Mission Inn, 3649 Mission Inn Ave. Riverside, CA 92501 BOARD MEMBER: SPOUSE: Title: City: *Due to the 8:00 a. m. start time for the Thursday, July 15 Board Nominating Committee meeting -we are asking4he members of the Board Nominating Committee to travel to the meeting the night before. Board Meeting: Nights of July 14 and 15, 2010 Attending Jul 14 Not Attending S ouse Attendin S ouse Not Attendin Attending Jul 15 Not Attending S ouse Attending S ouse Not Attendin Board Dinner on July 15: Attending Not Attending Souse Attending Souse Not Attending Optional event Pre-Meeting, Private Catacombs Tour at Mission Inn: There is a League charge of $25/person and a tour size limit. Please mark one time only if you are sure you will attend. NOT Attendin 10:30 a.m. 11:00 a.m. Souse Attending Hotel Information - This is a non-smoking hotel, rooms have a king-sized bed Arrival Da & Date Departure Da & Date If you have any special transportation or hotel needs, please contact Kerri Lofte at 916-658-8291. If you are staying beyond Thursday night, please indicate the reason for billing purposes: Personal: Other: Note: The League pays for the hotel room and tax for Thursday evening of the board meeting. In addition, the League pays for a night necessitated if your city is located a substantial distance away and transportation availability is limited. Those arriving early or staying over for personal reasons or approved Board interviews are direct-billed by the hotel for those nights. AGENDA ITEMS: If you would like a specific item on the board agenda, please contact Mimi Sharpe in the League's Sacramento office at 916-658-8232, or fax: ATTN: Mimi at 916-658-8240 or Email: msharpe a,cacities.org by Friday, June, 25th. Please return by Wednesday, June 23, 2010 to: Kerri Lofte Fax: 916-658-8240 Email: kloften.cacities. org