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Home My WebLink AboutTC Min 2000-12-20 , --- TOWN COUNCIL MINUTES CALL TO ORDER Mayor Thompson called the regular meeting of the Tiburon Town Council to order at 7:45 p,m, on Wednesday, December 20,2000, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California, A. ROLL CALL PRESENT: COUNCILMEMBERS: Thompson, Bach, Gram, Hennessy, Matthews PRESENT: EX OFFICIO: Town Manager McIntyre, Town Attorney Danforth, Acting Chief of Police Odetto, Superintendent of Public Works Iacopi, Town Clerk Crane Iacopi B. ANNOUNCEMENT OF CLOSED SESSION ACTION (If any) Mayor Thompson said litigation was discussed but no action was taken in closed session, C. PUBLIC OUESTIONS AND COMMENTS None, "" D. COUNCIL. COMMISSION & COMMITIEE REPORTS Councilmember Hennessy recommended that someone from Southern Marin be appointed to her MCCMC position as LAFCO representative, She noted that there were already three representatives on the LAFCO Board from Novato, Councilmember Bach expressed an interest in the position, Mayor Thompson asked his fellow Councilmembers to look at the other Council Committee appointments, and to make a list of goals for the upcoming retreat in January, Vice Mayor Matthews, Chair of the MCCMC Jt, Services JP A Oversight Committee, said that the final draft of the committee's report had been distributed to all Marin cities and the County, and that a presentation would be made to each entity in January and February 2001. 3) CONSENT CALENDAR ./ MARGARTET AZEVEDO - Resolution in Memonam - (Adopt) GRANT APPEAL OF DESIGN REVIEW BOARD DECISION - (Based on Compromise Reached between Appellant and Applicants) - to approve Site plan and Architectural Review for Construction ofa Fence on property located at 163 A~enida Miraflores - AP No, 039-261-05 - Famoosh & FiruzeHann, Applicants; Chester Judah, Appellant - (Adopt Resolution) , STEW ART DRIVE INTERSECTION - (Authorize,Agreement for Professional Services to perform Traffic Study - Korve Engineering) E. 1) 2) ~",- Town Council Minu,es # 1207 December 20, 2000 Page 1 "'. " ---, Council commented that it was important to instruct the engineers performing the above traffic study to check with the School District to ensure that the counts were of typical traffic days, not holidays, 4) TOWN COUNCIL MINUTES - No, 1204 - November 9, 2000; No, 1205 - November 14,2000 - (Adop.t Amended Minutes) MOTION: Moved: Vote: To approve Consent Calendar Item Nos, I - 4 above, Hennessy, Seconded by Bach AYES: Unanimous F. UNFINISHED BUSINESS 5) ZELINSKY PARK - (Award of Contract) Town Manager McIntyre said the remaining issues boiled down to two: I) Whether the landscaping portion of the park would be contracted out or done by the Town's Public Works Department; 2) Water rights, i,e. the purchase and installation of a water meter and allocation from MMWD, McIntyre said he had spoken with MMWD and had been informed there would be a six-week lead time for approval of a new meter and water allocation once the landscaping plans were received, Zelinksy Park Committee Chair Bruce Ross commented that the landscaping portion was "Phase f' of the project, which would be followed at a later date by the installation of trellis, park bench __ and picnic furnishings, Councilmember Bach said the Tiburon Peninsula Foundation had already pledged money toward the latter, Mayor Thompson opened and closed the public hearing, There was no public comment. In response to a question from Vice Mayor Matthews, Mr, Ross said no lighting would be installed in the Park. Superintendent of Public Works Iacopi said that the Town was already into Tier 2 water usage, prompting Vice Mayor Matthews to ask for clarification about the annual cost of water for the park. Councilmember Gram said the project was moving forward, but asked Council which direction it should go with regard to the landscaping, Gram recommended using Town Staff versus an outside contractor, which would result in cost savings that could be applied to the rest of the project. Gram also pointed out that due to the delay in receiving approval for the water meter, the timing argument in favor of using an outside contractor was no longer valid, /"~ Town CouncilMtnutes #1207 December 20. 2000 Page 2 -- '- ---~'--._-_._._-_. -----_.~_._--.._---_._---_.._----_._----- _..._---_._._--"'---_._--~~---~--~_.- --- Town Manager McIntyre noted that Superintendent Iacopi's estimate showed a $7500 cost savings for the landscaping portion of the project, However, Bruce Ross pointed out that the Public Works' estimate called for hydroseeding while the contractor's bid showed the use of sod. Ross said therefore that the comparison was not "apples to apples," Mayor Thompson argued against the use of Town Staff on the project during the upcoming winter months when they are often called out on emergencies, Councilmember Bach said that while the Public Works Department had submitted an estimate to perform the job, the contract from Neary Landscaping was a firm bid. Bach said he would prefer to use an outside contractor to avoid further delays, Vice Mayor Matthews asked whether the contract price would continue to increase as a result of change orders, Councilmember Gram concurred that this was an unknown factor, Councilmember Hennessy said she had understood the arguments from both sides, Chair Ross noted that the cost of Zelinsky Park was not coming from tax dollars but rather from park "in-lieu" fees charged by the Town to the developer ofPt, Tiburon, MOTION: "'"' Moved: Vote: To accept the "not to exceed" bid of Neary Landscaping [for Phase I of the project]. Bach, Seconded by Hennessy AYES: Bach, Hennessy, Thompson NOES: Gram, Matthews MOTION: To authorize the expenditure of Town funds for a water meter and allocation from MMWD, Hennessy, Seconded by Bach AYES: Unanimous Moved: Vote: Finally, Town Manager McIntyre asked Council to let the Public Works Department pour the footings and foundations for the park furnishings during Phase I of the project to avoid tearing up the newly installed landscaping after the fact, Council agreed with his recommendation, r' G. NEW BUSINESS 6) PUBLIC WORKS DIRECTOR/TOWN ENGINEER - (Authorize Recruitment for full- time position) Town Manager McIntyre said that Public Works was the second largest department in the Town with an annual budget of nearly one million dollars and a capital budget of over a million dollars. McIntyre said a Public Works Director/Town Engineer was a traditional position and appropriate in this instance, He said the benefits to the Town would be consistency on projects, stronger project management and inspection, and a better management team, which would be more responsive to the Council and the public, Town Council Minutes # 1207 December 20. 2000 Page 3 1- ~ McIntyre pointed out that large-scale design projects would still have to be contracted out, such as the Ferry Area improvements. Councilmember Gram asked for an estimate of these fees for future reference, Mayor Thompson said he also wanted to see these numbers, Gram also asked how much of the current engineer's fees were reimbursed from other sources, He said he would like to see these amounts broken down, McIntyre said that last year the Town paid $164,000 for Engineering Services to I.L. Schwartz and Associates, some of which were design costs and some ongoing costs, Councilmember Gram asked for clarification of how much ofthe $164,000 was for design services, McIntyre delineated the cost of recruitment for a Director of Public Works/Town Engineer as follows: · $143,000 annual salary and benefits (consisting of$120,000 Director salary plus $23,000 salary for a part-time assistant) · $15,000 remodel of office space (one-time cost) · $20,000 recruitment fee (one-time cost) Councilmember Hennessy said she and Vice Mayor Matthews had endorsed the proposal when it was presented to them at a Finance Subcommittee meeting, Mayor Thompson opened the public hearing, r' John Kern, Stewart Drive, said the Town needed to hire an in-house engineer who would be responsive during a crisis and which would also eliminate potential conflicts of interest on Town projects. Mr. Kern said that projects were not being properly supervised and said he strongly supported the recommendation of the Town Manager, Mayor Thompson closed the public hearing, MOTION: To authorize Staff to begin the recruitment process for a Public Works Director/Town Engineer Gram, Seconded by Matthews AYES: Unanimous Moved: Vote: H. PUBLIC HEARING 7) DOWNTOWN FERRY AREA ACCESS & SAFETY IMPROVEMENTS - Ordinance Exempting Project from Tiburon Zoning Ordinance and Establishing Streamlined Processing Procedures therefore - (2nd Reading and Adoption) Council waived the Staff report, Mayor Thompson opened and closed the public hearing, There was no public comment. r' Town Council Minutes #1207 December 20, 2000 Page 4 .. -------------- -.--.--- ---------------~-------._---~----~-,-- ,--. MOTION: Moved: Vote: To read the ordinance by title only, Gram, Seconded by Matthews AYES: Unanimous Mayor Thompson read, "An Ordinance of the Town Council of the Town ofTiburon Establishing Streamlined Permit Review Procedures for the Downtown Feny Area Improvement Project," MOTION: Moved: Vote: To adopt above ordinance, Bach, Seconded by Gram AYES: Bach, Gram, Hennessy, Matthews, Thompson NOES: None L STAFF & TOWN MANAGER REPORTS Town Manager Mcintyre confirmed the Holiday closure schedule for Town Hall, J. INTERVIEWS - (Town Council Vacancy) Mayor Thompson said this was the last meeting ofCouncilmember Terry Hennessy, Councilrnember Bach said he was proud to have served with her, Vice Mayor Matthews concurred, r-- Councilrnember Henessy said it had been a pleasure to serve on the Council for the last five years and said she was proud of the accomplishments made by the Council, She said it had been a "broadening" experience and that she had learned to become more flexible as a result of serving on the Council, She thanked everyone for the honor of serving, At 8:40 p,m" Council commenced the interviews for the replacement of Councilmember Hennessy, The following residents were interviewed: 1, Margarita Perry, 549 Silverado Drive 2, JeffSlavitz, 45 North Upper Terrace 3, Miles Berger, 14 Raccoon Lane 4. Alice Fredericks, One Cazadero Lane 5, Catharine Benediktsson, 2352 Mar East Street All of the candidates were given the following questions prior to their interviews: · "What have you done to prepare yourselffor taking over this role?" · "Please give us more detail on what your 'Vision' is for the Town ofTiburon," In addition to the above questions, Council asked each candidate whether they were familiar with the Town's General Plan, Zoning Ordinance and Budget, what experience they had appearing before commissions and committees, whether their time commitments would allow them to serve, if not selected would they run for Council, and what they thought were the most important issues facing the Town, r' Town Council Minutes #1207 December 20, 2000 Page 5 .. r' Once the 15-20 minute individual interviews were concluded in public session, Council deliberated briefly and determined to bring Planning Commissioners Berger, Fredericks and Slavitz back for second interviews on January 3,2001. They noted the long-time community involvement of all three, K. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Thompson adjourned the meeting at 10:15 p,m" sine die, ~~ ATTEST: /7 , r' r' Town Council Minutes # J 207 December 20, 2000 Page 6 - '\