HomeMy WebLinkAboutTC Res 2010-07-07 (4)RESOLUTION NO. 35-2010
A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TIBURON REPEALING RESOLUTION NO. 19-2009 AND ADOPTING AN
AMENDED MID-MANAGEMENT, PROFESSIONAL, CONFIDENTIAL AND
UNREPRESENTED EMPLOYEES RECOGNITION AND INCENTIVE COMPENSATION
PROC'TR AM
WHEREAS, in January 2002, the Town Council established and adopted a Mid-
management Recognition and Incentive Compensation Program in order to attract and retain
professional, competent and qualified employees to carry out the Town's public service mission,
and
WHEREAS, such a program enhances the professional growth, motivation, and loyalty of
mid-management, professional and confidential employees and promotes a consistently higher
level of service to the public, and
WHEREAS, the Town Council has updated and amended the Mid-management
Recognition and Incentive Compensation Program most recently in 2009 by the adoption of
Resolution No. 19-2009; and
WHEREAS, the Town of Tiburon mid-management, supervisory and confidential
employees are defined to include the following positions:
Assistant Planner
Associate Planner
Building Official
Emergency Services Coordinator
Police Captain
Town Clerk
Assistant to the Building Official
Superintendent of Public Works
Information Technology Coordinator
Police Secretary
Planning Manager
Engineering Technician
WHERAS, the Town of Tiburon Unrepresented employees are defined to include the
following positions:
Office Assistant III
Building Inspector
Planning Secretary
Building Permit Clerk
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of
Tiburon does hereby repeal Resolution No. 19-2009 and all predecessor versions of the Mid-
Management, Profession & Confidential Employees Recognition and Incentive Compensation
Program and adopts the following amended Mid-Management, Profession & Confidential
Employees Recognition and Incentive Compensation Program:
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SECTION 1. SALARIES
Effective July 1, 2010 salaries ranges for covered positions shall be:
Assistant Planner
Associate Planner
Assistant to the Building Official
Building Official
Superintendent of Public Works
Emergency Services Coordinator
Engineering Technician
Information Technology Coordinator
Police Captain
Police Secretary
Planning Manager
Town Clerk
$4,443 - $ 5,554
$45937 - $ 6,171
$4,955 - $ 6,193
$75132 - $ 8,915
$75017 - $ 8,772
$4,955 - $ 6,193
$5,042 - $ 6,302
$6,153 - $ 75691
$8,653 - $10,817
$4,680 - $ 5,850
$55924 - $ 7,405
$5,505 - $ 6,882
Office Assistant III
Planning Secretary
Building Inspector
Building Permit Clerk
SECTION 2. SALARY ADJUSTMENTS
$3,402 - $ 4,253
$3,402 - $ 4,253
$5,629 - $ 7,036
$3,755 - $ 4,694
The Town Manager shall submit annually to the Town Council recommended salary
ranges for mid-management, professional and confidential employees. These ranges will
be based upon the Compensation Policy adopted by the Town Council. Movement
through the salary ranges will be based upon merit following a comprehensive written
performance evaluation by the employee's supervisor. Merit increases are suspended for
fiscal year 2010-11.
SECTION 3. BENEFITS AND INSURANCES
Effective January 1, 2009, the Town shall contribute $1075 per month towards covered
employee's fringe benefits. If the full sum specified is exceeded for group insurance of a
given employee, then that employee shall pay the balance of the monthly cost via a
payroll deduction from the first two payrolls of the month. If the full sum specified is not
used for the group insurance cost of a given employee, then the employee shall have the
option to have an amount not to exceed $400 per month deposited into one of the Town's
Deferred Compensation Plans in the employee's name. Any employee who on December
315 2008 receives more than $400 per month "accruing fringe" shall be capped at the
higher amount. Should at any time such employee fall below the grandfathered cap, the
new lower amount shall become their new cap and the employee shall not be able to
return to the higher figure in the future.
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Retirement - For Miscellaneous Members of the Public Employee's Retirement System,
the Town of Tiburon shall provide management employees the PERS 2% @ 55
retirement benefits, with highest single year calculation and service credit for unused sick
leave. For Local Safety Members of the Public Employee's Retirement System the Town
shall provided management employees the PERS 3% @ 55 retirement benefit, average
three highest year's calculation, and service credit for unused sick leave. Effective July
11 2010, each employee shall contribute the required member contribution towards
retirement. This employee retirement contribution shall be made on a pre-tax basis as
allowed under Internal Revenue Code 414(h)(2).
Medical Insurance - The Town of Tiburon offers its employees and their dependents
medical/hospital insurance coverage. A qualified employee may choose from the plans
offered through the Public Employees Retirement System Health Benefits Division for
medical/hospital insurance coverage. Such insurance is mandatory for covered
employees unless they can demonstrate compliance with other coverage.
Dental Insurance - The Town of Tiburon offers qualified employees and their dependents
a dental plan. Such insurance is mandatory for all qualified employees unless they can
demonstrate compliance with other coverage.
Life Insurance - The Town of Tiburon offers qualified employees a $25,000 life
insurance policy. Such insurance is mandatory for all full-time employees. The Town of
Tiburon offers qualified employees additional life insurance above the mandatory
$25,000 policy, up to a combined total of no more than $95,000. Participation is
optional.
Disability Insurance - The Town of Tiburon offers qualified employees long term
disability insurance. Such insurance is optional, except for the position of Captain.
Long Term Care - The Town of Tiburon offers covered employee a long-term care
policy. Participation is optional.
Deferred Compensation Plan - The Town of Tiburon offers a deferred compensation plan
to qualified employees. Such monies deposited would become tax-deferred and would be
subject to income taxation in the year they are withdrawn from the deferred
compensation plan. Participation is optional.
IRS Section 125 Plan - The Town of Tiburon offers covered employees the ability to
participate in its IRS Section 125 Plan. Participation is optional.
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SECTION 4. VACATION LEAVE
Mid-management, professional and confidential employees shall accumulate vacation
time in accordance with the following vacation entitlement schedule:
Service Work Days
0-5 Years 12 Days
6-10 Years 18 Days
11+ Years 20 Days
Upon termination of a covered employee's service with the Town, such employee shall be
paid a lump sum equivalent to his/her accrued vacation leave. Maximum accumulation
of vacation leave is 35 workdays.
SECTION 5. VACATION LEAVE CONVERSION
After one year's service with the Town, qualified employees who use at least 10 working
days of vacation leave may convert into cash payment up to 50% of the total number of
vacation hours taken in a calendar year, not to exceed 10 working days. Vacation leave
that is converted into cash shall be deducted from the employee's vacation leave balance
Vacation leave conversion will be granted during the month of December each calendar
year. .
SECTION 6. SICK LEAVE
Mid-management, professional and confidential employees shall be entitled to accrue one
working day of sick leave for each month or major fraction thereof. Sick leave may be
accrued by qualified employees without a maximum limitation.
SECTION 7. SICK LEAVE PAY OFF
Mid-management, professional and confidential employees hired prior to July 1, 2001
may receive cash equivalent compensation of 50% of their accrued sick leave, up to a
total of 60 days, if the following conditions are met:
a. The employee files for a service retirement from the Town, or
b. The employee voluntarily separates from the Town and has at least 15 years of
service with the Town.
For employees hired after July 1, 2001, in the mid-management, professional or
confidential positions, they may accrue unlimited sick leave with no option for
"cashback" benefits.
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SECTION 8. HOLIDAYS
The Town agrees to provide management employees the following holidays:
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Christmas Eve
Christmas Day
New Year's Eve
January 1
Third Monday in January
Third Monday in February
Last Monday in May
July 4
First Monday in September
December 26
Fourth Thursday in November
Friday after Thanksgiving
December 24
December 25
December 31
When a holiday falls on a Saturday, the preceding Friday shall be observed. However, if a
holiday falls on a Saturday and the preceding Friday is also a holiday, the Town Manager
may designate the preceding Thursday or following Monday to observe the holiday.
When a holiday falls on Sunday, the following Monday shall be observed. However,
when a holiday falls on a Sunday and the following Monday is also a holiday, the Town
Manager may designate the preceding Friday or following Tuesday to observe the
holiday
SECTION 9. HOLIDAY CLOSURE
All represented employees will be required to take a 1-day vacation or administrative
leave furlough. The day furloughed will be December 29, 2010. Tiburon Town Hall will
be closed from December 24, 2010 through January 2, 2011.
Proposed Schedule:
Friday, December 24, 2010
Christmas Eve Holiday (Employee Receives 1 Day
Vacation)
Saturday, December 25, 2010
Christmas Holiday (Observed Dec. 27th)
Monday, December 27, 2010
Christmas Observed (Employees contribute 1 hour
vacation)
Tuesday, December 28, 2010
Veterans Day Observance (Employees contribute 1
hour vacation)
Wednesday, December 29, 2010
Furlough Day #1 (vacation day)
Thursday, December 30, 2010
New Years Observed (Employees contribute 1 hour
vacation)
Friday, December 31, 2010
New Years Eve Holiday (Employees Receive 1
hour vacation)
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SECTION 10. ADMINISTRATIVE LEAVE
In recognition of the long hours required to perform at the mid-management and
professional level, including attendance at numerous meetings outside normal working
hours, the following Administrative Leave policy shall be implemented.
Each exempt mid-management, professional or confidential employee may receive up to
ten days administrative leave annually, to be awarded at the discretion of the Town
Manager. Administrative Leave shall be taken in one day increments.
SECTION 11. DINNER ALLOWANCE
All mid-management, professional and confidential employees who live more than 10
miles of Town and who are required to attend night meetings or work after office hours
beyond 7:00 P.M. may be reimbursed in an amount not to exceed $20.00 for the purchase
of dinner for that night. Employee reimbursement is subject to the approval of the Town
Manager and must be accompanied by a restaurant receipt which shall include the
amount, date, meeting or purpose, and the employee's name.
SECTION 12. TUITION REIMBURSEMENT
In order to promote continued development of skills, knowledge, and abilities among
employees, the Town of Tiburon shall reimburse the costs of tuition, books and fees at
the rate of the California State University system. Employees must receive prior
approval of the Town Manager and submit certified transcripts with the evidence of a
grade of "C" or better from an accredited college or university and submit bona fide
receipts to qualify for tuition reimbursement.
SECTION 13. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE
For employees covered by this Resolution, plus the positions of Building Inspector,
Planning Secretary, Building Permits Clerk, Office Assistant III, and Account Clerk, and
who are hired prior to July 1, 2009, the Town of Tiburon will make contributions toward
a retired employee's medical insurance plan based upon the following conditions:
a. Employee must retire directly from employment with the Town of Tiburon and
apply to PERS for retirement benefits.
b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single
rate that is in effect at the time of the employee's retirement.
C. The Town's contributions rate is based on the following formula:
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Percent of Kaiser
Single Rate
50%
75%
100%
15 Years
20 Years
25 Years
Such coverage is not extended to employee's spouse or dependents.
Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance.
SECTION 14. PERSONNEL RULES & REGULATIONS
In the event any provisions of this Resolution contradict those included in the Town's
Personnel Rules & Regulations, the terms of this Resolution shall prevail.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon on June 16, 2010, by the following vote:
AYES: COUNCILMEMBERS: Collins, Fraser, Fredericks, O'Donnell, Slavitz
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
~i CHARD COLLINS, MAYOR
TOWN OF TIBURON
ATTEST:
DIANE CRANE OP I, TOWN CLERK
Years of Consecutive
Service to Town
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