HomeMy WebLinkAboutAgr 2017-08-08 (Marin County Sheriff) 449
AUG 2 8 2017
RECEIVED
01 ����Q TOWN MANAGERS OFFICEMj,NICN TOWN OF TIBUROKI
August 24, 2017
To Whom It May Concern,
Please find enclosed a copy of the Agreement for Professional Services as agreed upon between
the County of Marin and the Town of Tiburon.
Thank you.
Lee Ann Magoski, Manager
Marin County Sheriff, Communications
® MARIN COUNTY SHERIFF'S OFFICIO
z
1600 Los Gamos Drive, Suite 200, San Rafael, CA 94903
�n Com°��
P � .
ROBERT T. DOYLE _
Sheriff-Coroner
MICHAEL J.RIDGWAY August 8, 2017 AUG 2017 AREA CODE 415
Undersheriff ql�� �" UNInyP e= 24-HOUR NUMBER
Marin County Board of Supervisors BOARD OF SUPERVISORS 479-2311
3501 Civic Center Drive
San Rafael, CA 94903 FAX
473-4126
SUBJECT: Contract Renewal Agreements for professional
services between the City of Belvedere, the City of ADMINISTRATION
Mill Valley, the City of Sausalito, the Town of Tiburon 473-7250
and the County of Marin, through its Sheriff's Office, CIVIL
to provide law enforcement dispatching services. 473-7282
Dear Supervisors: COMMUNICATION
SERVICES
RECOMMENDATION: Authorize the President to execute 473-7243
contract renewal agreements for professional services between
the City of Belvedere, the City of Mill Valley, the City of Sausalito, CORONER
the Town of Tiburon and the County of Marin, through the Marin 473-6043
County Sheriff's Office, for law enforcement dispatching services. COURTS
473-7393
SUMMARY: The Communications Division of the Marin County
Sheriff's Office began providing dispatching services to local EMERGENCY
government in Marin County when the Novato Fire Protection SERVICES
District and the County of Main entered into an agreement on July 473-6584
1, 1977. Since that time, other special districts, cities, and towns INVESTIGATIONS
have entered into similar agreements. 473-7265
The agreements presented today for approval by the Board of JAIL
Supervisors are the latest renewals for the Southern Marin Police 473-6655
Agencies. The Southern Marin Police Agencies include the Cities
of Belvedere, Sausalito, Mill Valley and the Town of Tiburon. MAJOR CRIMES
TASK FORCE
These new agreements makes minor changes to the professional 884-4878
services agreement to reflect business practices changes since PATROL
the original agreement was executed. These agreements remain 473-7233
in effect until the Cities or the County provides 180 days written
notice. RECORDS
473-7284
WARRANTS
473-7297
"In.Partnership with our Communities"
wwwmarinsheriff.org
This cost sharing formula remains the same and is based on a
percentage use of dispatch services over a 24 month period.
These agreements provide 9-1-1 call answering and radio
dispatching for the four Southern Marin Police Agencies, with
access to the Computer Aided Dispatch system.
FISCAL IMPACT. The County will charge the City of Belvedere,
the City of Mill Valley, the City. of Sausalito, and the Town of
Tiburon for the actual costs of providing the contracted services.
For FY 2017-2018 the cost to each Ci /Town are as follows:
Belvedere Police Department $77,300.00
Mill Valley Police Department $312,240.00
Sausalito Police Department $280,272.00
Tiburon Police Department $181,951.00
There is no fiscal impact on the General Fund. The costs for each
City/Town are already incorporated in the Board of Supervisors
approved FY 2017-18 budget under the General Fund (1000) and
Communications Program (2730).
(jf��ectfully S 'tted,
. DOYL
SHERIFF
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this th day of 2017,
by and between the COUNTY OF MARIN (Tax I.D. Number 94-6000519), a politica subdivision of the
State of California (hereinafter referred to as "COUNTY") acting by and through its Sheriff's Office, and
the TOWN OF TIBURON for its POLICE Department(hereinafter referred to as "TOWN").
In consideration of the mutual promises set out below TOWN and COUNTY agree as follows:
1. The Services to be performed; the schedule for provision of said Services; the
compensation for said Services; and the schedule for payment of said compensation shall all be set forth
in Exhibits A and B.
2. DESIGNATED REPRESENTATIVES. Sheriff-Coroner Robert T. Doyle is the
representative of the COUNTY and will administer this Agreement for the COUNTY. The Management
Committee of the TIBURON POLICE DEPARTMENT is the authorized representative of the TOWN.
Changes in designated representatives shall occur only by advance written notice to the other party.
3. EXHIBITS. The following Exhibits are attached hereto and incorporated herein by
reference:
Exhibit"A"—General Terms and Conditions
Exhibit"B" — Financial Terms and Conditions
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day here first
above written.
"COUNTY" "TOW "
COUNTY OF MARIN TOWN IBURON
By: _ �� _ By:
Judy Id
President,Board of Supervisors
EXHIBIT—A
GENERAL TERMS AND CONDITIONS OF THE AGREEMENT BETWEEN
THE COUNTY OF MARIN AND THE TIBURON POLICE DEPARTMENT
REGARDING THE DELIVERY OF POLICE COMMUNICATIONS SERVICES
The Tiburon Police Department ("AGENCY" hereafter) and the Marin County Board of Supervisors
("COUNTY" hereafter) have entered into a contract for the delivery of police communications services by
the Marin County Sheriffs Office Communications Division ("MARIN COMM" hereafter).
This exhibit to the contract fully describes the general terms and conditions agreed to by COUNTY and
AGENCY. EXHIBIT—B describes the financial terms and conditions of the agreement.
Through this agreement, MARIN COMM will provide normal and customary services related to the
performance of public safety communications dispatching services, including, but not limited to
emergency and routine calls for service, telephone answering services,. radio communications, and
computer data entry related to said services. These services are more expressly described in the
following sections.
I. TELEPHONE'SERVICES
A. Emergency Telephones. MARIN COMM will receive •and process all emergency
telephone calls, including those received on 9-1-1 telephone lines and on published
seven digit emergency telephone lines intended for AGENCY. All requests for response
will be received and processed by MARIN COMM for police, fire, medical emergency,
and urgent incidents occurring within AGENCY jurisdiction.
B. Business Telephone Lines. During non-business hours, MARIN COMM will receive and
process non-emergency telephone calls originating from AGENCY business telephone
lines. Business hours are defined as Monday thru Friday, from 0800 hrs. to 1700 hrs.,
not including recognized State and/or National holidays. MARIN COMM will provide
phone lines so that the AGENCY can forward their published number during non-
business hours.
C. 9-1-1. The selective routing codes affecting AGENCY will directly connect 9-1-1 callers to
MARIN COMM.
D. Alternate Emergency Line. MARIN COMM maintains a seven-digit emergency telephone
line to be used as an alternate for 9-1-1. This line (415-472-0911) may be published by
AGENCY as an alternate emergency telephone number.
E. Police Station's Door Telephones. In order to assure prompt response to an emergency
in front of one of the AGENCY's police station, the phones installed at those locations will
automatically dial a specific line in MARIN COMM to be labeled "Front Door." This
telephone will be handled as an emergency line. This line will busy-call-forward to an
alternate emergency line. If a silent call or hang-up call is received, a police officer will be
dispatched to check the involved police station. AGENCY will reimburse COUNTY for its
share of cost associated with maintaining the described telephone lines.
if. COMPUTER AIDED DISPATCH SYSTEM (CAD) AND COMPUTER SERVICES
A. CAD Overview. MARIN COMM operates a CAD system for maintaining unit and incident
status and other services, such as queries into law enforcement databases, interfaces to
ancillary systems, etc.
I
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EXHIBIT A--General Terms and Conditions for Communications Services
B. Unit Status Function. MARIN COMM will maintain accurate status of all available
AGENCY police, including chief and administrative officers, and police investigators.
AGENCY will provide MARIN COMM with unit status changes as they occur. MARIN
COMM maintains a unit history report for all police units on-line for thirty days. Additional
unit history reports can be provided from the back up tapes. Simple requests, such as
those that can be done in a few minutes are available at no cost to AGENCY, however,
as described in EXHIBIT — B, AGENCY will be charged for more time consuming
requests falling outside the scope of this agreement.
1. Radio Procedures. AGENCY agrees to utilize radio procedures that conform to
the CAD procedures and to operate under the general guidelines of the Marin
County Police Chiefs'Association, and the Marin Emergency Radio Authority.
2. Police Unit Availability. AGENCY will notify MARIN COMM of the availability of
patrol officers and key personnel, such as the duty commander or investigators.
MARIN COMM will maintain the current unit availability status in CAD and will
notify the officer-in-charge of any coverage problems in AGENCY jurisdiction.
C. Incident Status. MARIN COMM will electronically record all calls for police service in the
CAD system.
D. Incident Numbering. MARIN COMM will electronically record a CAD Incident Number for
all incidents within AGENCY jurisdiction or when AGENCY units respond to calls outside
of their jurisdiction. The number is sequential, reset annually at 00:00 on January 1 each
new year.
+ E. Case Numbering. MARIN COMM will electronically record a "Case Number" for all
predetermined CAD call types or on request by a police officer. The number is
sequential, reset annually at 00:00 on January 1 each new year.
Additional CAD Services. MARIN COMM will assist AGENCY in implementing
additional CAD services if desired. All costs for these additional services will be
borne by AGENCY, or the costs will be shared on a prorated basis by 211 entities
benefiting from the enhancement.
1. Providing access to the CAD from mobile computer terminals in the AGENCY
vehicles, including access to a mobile mapping system.
2. Providing Automatic Vehicle Location and Automatic Response and Route
Recommendation system.
F. Geofile. MARIN COMM maintains a Graphical Information System (GIS) based geofile in
the CAD system that is integral to the response recommendation system. AGENCY
agrees to provide quality checking and quality assurance for streets, addresses, common
places and other GIS data points within their jurisdiction prior to transferring dispatch
services to MARIN COMM.
If AGENCY desires any significant changes to the geofile after the initiation of this
agreement, they will be charged the actual cost of the change. Any change(s) which
takes more than one hour to perform by a MARIN COMM employee off-the-console will
be charged back to the AGENCY as described in EXHIBIT — B. For example, if the
police department makes a major change in their station boundaries, AGENCY will be
charged for the actual time and materials for the effort to implement the changes.
Page-2
EXHIBIT A--General Terms and Conditions for Communications Services
G. Additional Monitorinq of S sty ems If AGENCY requests any additional monitoring of
systems such as Automated License Plate Readers (ALPR), a written request will be
made to MARIN COMM and MARIN COMM will supply a cost estimate as outlined in
exhibit B, 5 (F) entitled Special Circumstance (infra). AGENCY must authorize the work
to be performed and agree to reimburse COUNTY for all costs associated with the cost
changes in writing prior to commencement of work.
Ideally monitoring of such systems will be added via interface into the CAD system
All hardware and software costs will be the responsibility of the AGENCY
Ill. OPERATIONAL ISSUES
A. Policies and Procedures. AGENCY is responsible for establishing its policies,,practices,
and procedures on dispatching services in conjunction with MARIN COMM. MARIN
COMM and AGENCY will follow said policies, practices, and procedures in the
performance of dispatch service pursuant to this Agreement. Where possible, AGENCY
will align their communications dispatch policies and procedures with the other agencies
dispatched by MARIN COMM. In all cases, the policies and procedures will not conflict
with those published by the Marin County Police Chiefs' Association, or the Marin
Emergency Radio Authority.
B. Police and Fire Dispatch Steering Committee. A committee comprised of chief
executives or their personal designees will meet biennially with Sheriff's Office
administrators and Communications Division managers to review performance issues
and consider and recommend service fee adjustments necessary in adopting or
implementing changes in operating procedures or information technology enhancements.
The Sheriffs Office Administration and Support Services Bureau commander chairs this
committee.
C. Police Dispatch User's Group. The Police Dispatch User's Group is established to
provide a common forum for all police agencies that contract with COUNTY for services.
It meets bimonthly at locations announced in advance of the meeting. AGENCY agrees
to provide representation at each meeting.
D. Conflict Resolution. MARIN COMM provides a Supervising Communications Dispatcher
on each shift to provide oversight of operational activity and personnel supervision.
Supervisory or command personnel from AGENCY should attempt to resolve problems
by contacting MARIN COMM shift supervisor as soon as possible. Unresolved or
repetitive problems should be referred to the Assistant Communications Dispatch
Manager assigned as the Contract Services Liaison. Serious problems occurring after-
hours should be referred to a Communications Dispatch Manager by pager or telephone.
AGENCY may document a problem by addressing an email message to
Imagoski(c marinsheriff.org.
E. Disaster Operations; Interaction with Emergency Operations Centers. MARIN COMM will
be the primary point for dispatching day to day emergencies. In the event AGENCY's
emergency operations center is activated, there will be a need to modify how incidents
are handled, especially for a large-scale event which has truly exhausted local resources.
The details of the interaction between MARIN COMM and AGENCY emergency
operations center will be developed as a component of the policies, practices, and
procedures as referenced herein.
F. Special Events. AGENCY may request COUNTY to provide extra support for a special
event held within AGENCY'S jurisdiction, such as a fair or other community activity.
Page-3
EXHIBIT A--General Terms and Conditions for Communications Services
Whenever possible, AGENCY should provide COUNTY with at least two weeks' notice so
that an overtime employee may be scheduled. In no case will extra personnel be
assigned for a scheduled event with less than seventy two (72) hours' notice.
AGENCY'S authorized representative must provide express written request to COUNTY,
and agree to assume all additional costs associated with assigning additional MARIN
COMM personnel to the event, prior to COUNTY incurring extra personnel expenses. In
cases where a special event affects more than one agency, the costs for the.added
services will be shared by all of the involved agencies through a special formula that will
be reviewed and approved by the authorized representatives from each agency.
G. OTHER GENERAL PROVISIONS
A. COUNTY or AGENCY shall have the right to terminate this Agreement at any time by giving
notice in writing to the other party, one hundred eighty (180) calendar days prior to the date of
such termination. On the date of termination, the COUNTY shall immediately cease
rendering the services required by this Agreement, and the following shall apply:
1. AGENCY shall pay COUNTY at the termination of the Agreement any and all bills
outstanding for the services rendered by COUNTY to the date of termination
pursuant to this Agreement. COUNTY shall furnish to AGENCY such financial
information as, in the judgment of the AGENCY, is necessary to determine the
amount due for the services rendered by COUNTY. The foregoing is cumulative and
does not affect any right or remedy which AGENCY or COUNTY may have in law or
equity.
2. COUNTY may terminate its services under this Agreement upon one hundred and
eighty (180) calendar days written notice to the AGENCY, without liability for
damages, if COUNTY is not compensated according to the provisions of the
Agreement or upon any other material breach of the Agreement by AGENCY,
provided that COUNTY has first provided AGENCY with a written notice of any
alleged breach, specifying the nature of the alleged breach and providing not less
than twenty (20) working days within which time AGENCY may cure the alleged
breach.
3. AGENCY may terminate its services under this Agreement upon one hundred and
eighty (180) calendar days advance written notice to COUNTY, without liability for
damages, upon any material breach of the Agreement by COUNTY, provided that
AGENCY has first provided COUNTY with a written notice of any alleged breach,
specifying the nature of the alleged breach and providing not less than twenty (20)
working days within which time the COUNTY may cure the alleged breach.
B. This Agreement, together with its specific references, exhibits and attachments, constitutes
all of the agreements, understandings, representations, conditions, warranties, and
covenants made by and between the parties hereto.
C. No substantial modification or waiver of any provisions of this Agreement or its attachments
shall be effective unless such waiver or modification shall be in writing, signed by all parties,
and then shall be effective only for the period and on the condition, and for the specific
instance for which given. Minor modifications to this agreement may be made between both
parties if agreed upon in writing, signed by AGENCY Management Committee and the Sheriff
or their authorized representatives.
D. If any term, covenant, condition, or provision of this Agreement is held by a Court of
competent jurisdiction to be invalid, void or unenforceable, the remainder of the provision
and/or provisions shall remain in full force and effect and shall in no way be affected,
impaired or invalidated.
Page-4
EXHIBIT A--General Terms and Conditions for Communications Services
E. This Agreement may be executed simultaneously and in several counterparts, each of, which
shall be deemed an original, but which together shall constitute one and the same instrument.
F. Prior to initiating any litigation arising out of this agreement, the parties shall meet and confer
in good a faith effort to resolve the issues in dispute. In any action at law or in equity,
including an action for declaratory relief, brought to enforce or interpret provisions of this
Agreement, each party shall bear its own costs, including attorney's fees.
G. Unless otherwise expressly waived in writing by the parties hereto, any action brought to
enforce any of the provisions hereof or for declaratory relief hereafter shall be filed and
remain in a Court of competent jurisdiction in the County of Marin, State of California. The
laws of the State of California shall govern this Agreement and all matters relating to it_
H. Each individual executing this Agreement on behalf of their public agency represents and
warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of
the public agency in accordance with a duly adopted resolution or minute order of the
Governing body of said public agency in accordance with the laws of the State of California.
AGENCY shall deliver to COUNTY a certified copy of a resolution or minute order of
AGENCY governing body authorizing and ratifying the execution of this agreement. COUNTY
shall within thirty (30) days of the receipt of the AGENCY governing body resolution or minute
order deliver to AGENCY a certified copy of a resolution of the .Board of Supervisors
authorizing or ratifying the execution of this Agreement.
I. 'All notices and demands of any kind which either party may require or desire to serve on the
other in connection with this Agreement must be served in writing either by personal service
or by registered or certified mail, return receipt requested, and shall be deposited in the
United States Mail with postage thereon fully prepaid, and addressed to the party to be
served as follows:
If to COUNTY:
Board of Supervisors, County of Marin
Civic Center, Room 329
3501 Civic Center Drive
San Rafael, CA 94903
and to:
Robert T. Doyle
Sheriff-Coroner, County of Marin
1600 Los Gamos Drive#200
San Rafael, CA 94903
If to AGENCY:
Greg Chanis, Town Manager
Town of Tiburon
1505 Tiburon Boulevard
Tiburon, CA 94920
and to.-
Mike
o: Mike Cronin, Chief of Police
Tiburon Police Department
1155 Tiburon Boulevard
Tiburon, CA 94920
Page-5
EXHIBIT A--General Terms and Conditions for Communications Services
Each party shall provide the other with telephone and written notice of any change of address
as soon as practicable.
Notices given by personal delivery shall be effective immediately.
J. Indemnification
A. COUNTY and AGENCY each agrees to defend, indemnify and hold harmless the other,
and the other's governing body, officers, agents, and employees, against any and all
liabilities, injuries or damages caused by the intentional or negligent acts and errors or
omissions of their own employees, agents, or representatives in connection with their
performance and duties under the terms and provisions of this agreement. The duty to
indemnify and hold harmless shall include the duty to defend as set forth in California
Civil Code Section 2778. In the event of concurrent negligence or liability of the parties'
employees, liability shall be apportioned between COUNTY and AGENCY under the
doctrine of comparative fault, as established under California law.
K. RESPONSIBLE PARTIES
A. County of Marin
1Vame...-... Funk Fturctron rce << .. _ C-ma+!
Robert T. Doyle Sheriff-Corner Department Head 473-7252 473-4126 rdoyle(@marinsheriff.org
Michael Ridgway Undersheriff Assistant Dept.Head 473-7249 473-4126 mridgway@marinsheriff.org
Douglas Endy Captain Bureau Commander 473-6380 473-4126 dendy marinsheriff.org
Lee Ann Magoski Communications Manager Project Manager 473-4123 473-4126 ImagoskiC@marinsheriff.org
B. Tiburon Police Department
,F Jatri� Rank FOTtsa Tephone f7��ul
Mike Cronin Chief of Police Agency Head 789-2807 mcronin@townoftiburon.org
Tricia Seyler Captain Bureau Commander 789-2806 pseyler@tiburonpd.org
Page-6
EXHIBIT B—Financial Terms and Conditions for Communications Services
EXHIBIT—B
FINANCIAL TERMS AND CONDITIONS OF THE AGREEMENT BETWEEN
THE COUNTY OF MARIN AND THE TIBURON POLICE DEPARTMENT
REGARDING THE DELIVERY OF COMMUNICATIONS SERVICES
The Tiburon Police Department ("AGENCY" hereafter) and the Marin County Board of Supervisors
("COUNTY" hereafter) have entered into a contract for the delivery of public safety communications by the
Marin County Sheriff's Office Communications Division ("MARIN COMM" hereafter). This exhibit to the
contract fully describes the financial terms and conditions agreed to by COUNTY and AGENCY.
A. Cost Recovery Mandate. COUNTY is required by policy to recover costs for providing services to
other local government agencies. This Exhibit describes how COUNTY determines its costs for
providing police communications services.
B. Determination of Cost of Services.
1. COUNTY provides several types of contracts to local government agencies, including
emergency telephone answering and dispatching services, as well as providing local
agencies with access to the computer aided dispatch system ("CAD" hereafter) for use by
those agencies' personnel.
2. COUNTY owns, operates and maintains a Computer Aided Dispatch (CAD) system for
use by agencies directly dispatched by MARIN COMM as well as for use by other
agencies that operate their own dispatch center. Using data from the CAD management
information system (MIS), COUNTY will determine the amount of activity handled by
MARIN COMM for AGENCY within their jurisdiction for a twenty four (24) month period.
This information is displayed in Appendix A, Section 2, in the columns labeled "24M CAD
Activity". This activity is exclusive of any response to mutual aid request occurring
outside AGENCY's jurisdictional boundary
3. AGENCY will pay COUNTY a percentage of the cost of the CAD Service Maintenance
Agreement, plus a five (5) percent management fee, as determined by AGENCY's
percentage of overall activity on the CAD system.
4. In addition to the CAD Service Maintenance Agreement, Southern Marin Law entities will
pay COUNTY for the full salary and benefit cost of five and half (5.5) full-time
Communications Dispatcher employees, plus a five percent management fee.
a) Appendix A, Section 1 displays the personnel costs for FY2017-2018
b) Appendix A, Section 2, displays the overall CAD activity for all agencies, and
identifies their respective percentage of use of the full time employees mentioned
in this section, CAD maintenance and each agencies share of that cost.
5. CAD Enhancements.
a) COUNTY will coordinate improvements and enhancements to the CAD
periodically.
b) If AGENCY or others benefit from the improvement or enhancement, they will
share in the cost of these changes with other agencies that benefit by the
change. For example, an enhancement that only benefits one agency will be
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EXHIBIT B—Financial Terms and Conditions for Communications Services
paid for by that agency, but if the enhancement benefits all agencies, all will pay
a portion of the cost associated with that improvement or enhancement, as
determined by AGENCY's percentage of overall activity on the CAD system. .
C) Depending on how agencies are benefited by an enhancement or change in the
CAD, COUNTY may develop a special formula to pay for that particular change,
such, but not limited to fire departments only, law enforcement only, municipal
police agencies only, or Sheriff's Office only.
d) In no circumstance will COUNTY allow improvements or enhancements to
MARIN COMM's CAD that will be paid for by AGENCY or others without the
express written consent of AGENCY'S authorized representative.
C. Administrative Fee. COUNTY assesses an annual five percent (5%) administration fee based on
the total charge to AGENCY for dispatching service and/or CAD service. This fee is included in
the "Cost" column in Appendix A, Section 2.
D. Revising the Cost Sharing Formula. By March Is' of each successive year of the contract,
COUNTY will prepare a new cost sharing formula that will be the basis of cost for AGENCY for
the following fiscal year. AGENCY CAD activity for the previous 24 months will be calculated and
used as the basis for establishing AGENCY's prorated cost for CAD maintenance.
E. Special Events. AGENCY may request COUNTY provide extra support for a special event held
within AGENCY'S jurisdiction, such as a fair or other community activity. Whenever possible,
AGENCY shall provide COUNTY no less than two week's' notice so that an overtime employee
may be scheduled. In no case will extra personnel be assigned for a scheduled event with less
than seventy two (72) hours notice. AGENCY'S authorized representative must provide express
written request to COUNTY, and agree to assume all additional costs associated with assigning
additional MARIN COMM personnel to the event, prior to COUNTY incurring extra personnel
expenses. In cases where a special event affects more than one agency, the costs for the added
services will be shared by all of the involved agencies through a special formula that will be
reviewed and approved by the authorized representatives from each agency prior to the event
taking place.
F. Special Circumstances. AGENCY may request COUNTY to perform services outside of the
scope of this agreement, such as major changes to its response system, merging of departments
affecting the response procedures, etc. COUNTY will issue an estimation of the cost for
changes, in writing, to the designated agency representative. AGENCY must authorize the work
to be performed on its behalf, and agree to reimburse COUNTY for all costs associated with
those changes in writing, before COUNTY will commence the effort.
G. Billing. COUNTY shall submit requests for payment on a quarterly basis. The payment requests
will be submitted no later than the tenth (lath) of the quarterly month following provision of
services. Payment is due upon receipt of the invoice.
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EXHIBIT B—Financial Terms and Conditions for Communications Services
APPENDIX A
AGENCIES SERVED AND COST FOR SERVICES
SECTION 1 — PERSONNEL!CAD MAINTENANCE AGREEMENT
a a • � - ° a B - r ° °
Communications Dispatcher(five and a half positions; full 760,716 T38,036 $798,752
salary and benefits as of April 2017
Page- 1
EXHIBIT B-Financial Terms and Conditions for Communications Services
SECTION 2-AGENCY COSTS (Excel spread sheet Marin CAD Activity 24M-FY97/18)
24 Months CAD Southern Marin Police 5.5 FTE Central Marin Police 5 FTE Fire Dispatch Service Special Total Per
Contract Agency
24M CAD 24M CAD 24M CAD 24M CAD CADIDispatch 5%ADM FEE ANNUAL
Activity Pctg Cost Activity Pctg Cost Activity Pctg Cost Activity Pctg Cost Cost
Total l Cost
Agencies
452;$83 100% $ ;!244;804 93,:38.7 1DD% $ 760,716 73,063 100% $ :691,560 ... 5$,523 .. COQ°lo $1,,5;83,000 ,$ 7,10.0. $ 3,287,18.0 . $ 1.641359 $3,451,539:
Belvedere PD 8,475 1.87% $ 4,582 8,475 9.08% $ 69,037 0.00% $ 73,619 $ 3,681 77,300
Central Mann 73,063 16,13% $ 39,494 $ 73,063 100.00% $ 691,560 $ 731,054 $ 36,553 $ 767;607
Marin SO 126,079 27,84% $ 68,152 $ 0.00% $ 68,152 $ 3,408 ':'$ ::7:1:;460
Mill Valley PD 34,234 7,56% $ 18,506 34,234 36.66% $ 278,865 0.00% $ 297,371 T 14,869 : $ M2 24.0
Novato PD 96,669 21.35% $ 52,255 $ 0.00% $ 52,255 $ 2,613 $ 54;868
Sausalito PD 30,729 6.79% $ 16,611 30,729 32.91% $ 250 314 0.00% $ 266,925 $ 13,347 $ 280,272
Tiburon PD 19,949 4.40% $ 10,784 19,949 21.36% $ 162,502 0.00% $ 173,286 $ 8,665 : $` 18.1;951
Corte Madera FD 2,440 0.54% $ 1,319 0 $ 0.00% 2,440 4.17% $ 66,001 $ 67,320 $ 3,366
Kenttleld FD 2,1331 0.47% $ 1,153 0 $ 0,00% 2,133 3.64% $ 57,696 $ 58,849 $ 2,943 $ 61,792
Larkspur FD 3,109 0,69% $ 1,681 0 $ 0.00% 3,109 5.31% $ 84,096 $ 85,777 $ 4,289
Marin County FD* 5,162 1.14% $ 2,791 0 $ 0.00% 0 0.00% $ $ 2,791 $ 140
Mill Valley FD 3,768 0.83% $ 2,037 0 $ 0.00% 3,768 6.44% .$ 101,922 $ 103,959 $ 5,198 .:$ 109;15
Novato FD 13,145 2.90% $ 7,106 0 $ 0.00% 13,145 22.46% $ 355,562 $ 362,668 $ 18,134 :$: 3808.02
Ross Valley FD 5,210 1.15% $ 2,817 0 $ 0.00% 5,210 8.90% $ 140,927 $ 143,744 $ 7,188 :
San Rafael FD* 19,568 4.32% $ 10,578 .0 $ 0.00% 19,568 33.44% $ 529,299 $ 539,877 $ 26,994 :$: 566;871
Southern Marin FD 6,733 1.49% $ 3,640 0 $ 0.00% 6,733 11.50% $ 182,123 $ 185,763 $ 9,289
Tiburon FD 2,417 0.53% $ 1,307 0 $ 0.00% 2,417 4.13% $ 65,378 $ 66,685 $ 3,335 $ 70.1020:
Point Reyes NPS 0.00% $ 0 u0% 0 7,100 1,100 355 " 7;455
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