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HomeMy WebLinkAboutTC Digest 2010-12-24TOWN COUNCIL WEEKLY DIGEST December 20 - 24, 2010 Tiburon 1. Thank You Letter - Neal Toft - Pt. Tiburon Marsh Board of Directors Aizendas & Minutes 2. Minutes - Hilarita-Tiburon Ecumenical Association- November 8, 2010 Regional o- a) Letter - American Lung Association - Tobacco Control Report - Releasing 1/20/11 b) Holiday Greetings - Fair Housing of Marin c) Invitation - ABAG - Anniversary Celebration -1/21/2011 d) Invitation - 2nd Annual David Brower Dinner - 3/11/11 Agendas & Minutes ' e) None * Council Only / 40 Point Tiburon Marsh Board of Directors Neal Toft, President 28 Marsh Road Tiburon, CA 94920 Peggy Curran, Town Manager Town of Tiburon 1505 Tiburon Blvd. Tiburon, CA 94920 December 14, 2010 Dear Ms. Curran, We are extremely grateful for the City's efforts in the Marsh clean-up last month. We truly appreciate the hard work and dedication from the Public Works and Planning Departments in making the proper maintenance of the Marsh a reality. We would particularly like to recognize Nick Nguyen, Joel Brewer, and Scott Anderson, who worked with Chris Ardito and other members of the Marsh Committee to ensure that the work and clean-up was executed and completed in an efficient manner. They have been helpful in listening to our concerns and communicating the various policies and programs underway regarding the Marsh and surrounding amenities. Further, it is the clear consensus of the Marsh Committee that the clearing the rushes and reeds, which had been choking the Marsh, has provided for a substantial influx of wildlife. Everyone in the vicinity is smiling, as the Marsh has become more active and the habitat is visible once again to all. Thank you again for your help. Sincerely, Neal Toft, President Cc: Jeff Slavitz, Mayor Jim Fraser, Vice-Mayor Richard Collins, Councilmember Alice Fredericks, Councilmember Emmett O'Donnell, Councilmember The Ht BUS ECUMENICAL C O 100 Ned's Way - Tiburon, California 94920 BOARD OF DIRECTORS MEETING Minutes of November 8. 2010 Officers: President - Keith Lester Vice President - Charles Quick Secretary - Barbara Garcia-Romero Treasurer - Dennis Leary (aka Hilarita-TEA or H-TEA) 097,0 DIRECTORS PRESENT: The Hilarita Residents Association (HRA): Loretta Bromberg, James Hardy, Dorothy Larson, Phillip Ramirez Cathomas Ford, HRA President - ex-officio Community Congregational Church (CCC) Liz Jones, Keith Lester St. Stephen's Episcopal Church (SSEC) Barbara Garcia-Romero Westminster Presbyterian Church (WPC) Richard Leonards, Charles Quick Town of Tiburon Representative - Carolyn Grey Community-At-Large Nuria Jbars DIRECTORS ABSENT: HRA- Mary Ann Alvarado, Michael Burns* * = excused Michael Peters* - SSEC, Dennis Leary*-WPC OTHERS PRESENT: Justine Minnis, Regional Manager, The John Stewart Co. (JSCo) Noelle Simmons & Dru Babcock, Co-Managers, The Hilarita (JSCo) Tony Gourd, Lead Maintenance, The Hilarita A QUORUM IS 7 1 MEETING CALL TO ORDER (RECEIVED L` 1, U r'-"22010 TOWN MANAGERS OFFICE TOWN OF TIBURON President Lester determined that a quorum was present and called for order at 7:30 PM in the Community Resource Center of The Hiladta Apartments. 2. MINUTES OF THE OCTOBER 11 2010 MEETING The President called for approval of the October 11, 2010 meeting minutes: M/S (B. Garcia-Romero/R. Leonards) that the Board approve the October 2010 minutes. Call for approval: D. Larson amended her comment on page 3 "...apd not redwood chips." / P there being no further comments, the minutes were approved as amended. Unanimous 3. CORRESPONDENCE & ANNOUNCEMENTS There were none. 4. HRA - The HILARITA REPORT Meets every third Monday of the month at 7.3o PM in the Esther Whitman community center Cathomas Ford, HRA President, advised that there had been no HRA meeting since due to a lack of a quorum, therefore, no report. < 1 > 5. SECRETARY'S REPORT Barbara Garcia-Romero - no report 6. TREASURER'S REPORT Dennis Leary (absent) - no report. In discussion: D. Larson - have outgoing match with income. C. Quick - address JSCo not H-TEA. Refer to Item 7 on the Agenda. 7. The JOHN STEWART COMPANY PROPERTY MANAGEMENT REPORT A - Justine Minnis, Regional Manager JSCo, advised that she would be filling in for three weeks while Loren Sanborn, Sr. Vice President, is on vacation. She said that she was delighted to be here, and that she is happy to answer questions. She reported that: 1. Trees: on October 8th a permit was submitted to Cal Trans; on October 20th a letter was received from Cal Trans requesting more information, and we can provide all items except for the survey and that the Town of Tiburon will agree to ongoing -maintenance of the trees. This is an ongoing matter, and the Board will be kept informed on any action. 2. Mulch: Tony Gourd, Lead Maintenance, advised that he had checked the paper work on the spreading of the mulch and all do show that redwood was used. He displayed sample jars containing mulch and pointed out that it is easy to see the difference between redwood and pine. 3. MOR: Noelle advised that they are working on MOR reports, and we are very close to being finished and hope to send out by November 9th. In discussion: D. Larson - what about report responses. President - we will be notified. J. Hardy - good if we have their response. J. Minnis - every one responding, went through item by item with Manager; needs to be closing; we are expecting to finish before end of this week. C. Quick - when to expect for budget; what part more are they really asking; for such that we should have in the report. J. Minnis - EID verification, income reporting by the residents to IRS. Fairly new procedure that has been required since December 2009, but a lot is new. Going forward we are using it in this operation also from a year ago. This is a privacy issue. B - Noelle Simmons/Dru Babcock, Co-Property Managers, reported that: 1. ew : the office now has a monthly "Hilarita Update" newsletter with up-to-date information. They called attention to the variety of special items of interest shown in this publication, including the 7th Annual John Stewart Company educational grant program. In discussion: B. Garcia-Romero - how many grants are given? J. Minnis - about seven. We get around one hundred applications. 2. Survey: Tony Gourd advised that Loren Sanborn asked to report, [a] on the tree survey that does not abut the property line; [b] ask the Board about going ahead to get a survey to finalize this issue; [c] making a decision now, and we will get it done. In discussion: < 2 > J. Hardy - need three bids. D. Larson - when everything was done in 1985, wouldn't a survey have been done? President - some times there is and sometimes not. T. Gourd - it is between the City and Cal Trans. C. Quick - generally, lines of interest. Not much attention to `abut' or `easements' they are on. Who will be paying for this? J. Minnis - this would be funded from the Operating Account. C. Quick - whose money has been assigned to property? C. Ford - money spent on property for investment. J. Minnis - separate expense in budget. Income statements state revenue goes into expenses. On other expenses, approved by the Board. Always unexpected expenses that may not be in the budget. This is not in the budget but if the Board decides to go with this, we will make it `done'. Replacement Reserve Account is for legal, maintenance, insurance, finance expenses, etc. C. Ford - who uses funds from the Operating Account? C. Quick - we operate on 'Trust'. J. Hardy - back in 1988, 2000, nobody wanting to pay. If C. Ford requires they are going to be benefited, so maybe they should pay it. President - we might have a chance. Loren Sanborn is working with them on this. M / (C. QuicM that The Hilarita be authorized, for an amount, not to exceed $20,000, to determine the lot line between Cal Trans and The Hilarita for purpose of permanent marking. In discussion: J. Hardy - we still have to be prudent how to spend. Should be clear on exactly what will be surveyed. C. Quick - painting numbers to facilitate property in getting this done. C. Ford - work come from local? Specifications be determined by the Buildings & Grounds Committee. C. Quick - that is redundant. Their specifications determine where lot is from A to B. Have Tony get all three bids in writing. D. Larson - if relative, they could do so cheaply. C. Ford - specifications on proposal for the Cal Trans property line versus The Hilarita. C. Quick - propose determine point of reference from markers. They will determine where on the ground the line is demarcated. P. Ramirez - why do you want them to pay? President - what happens if some trees are on Cal Trans property? We don't know about this exactly. Call for approval: / P There being no further comments, motion passed unanimously. Further discussion: L. Bromberg - does Cal Trans have the data and have we tried to find out? President - that is the nature of the bid. This motion from the Management on agenda, and having passed, discussion on this should be over. C. Quick - we have the Cal Trans survey on paper, but locating on the ground is for The Hilarita. There are no stake numbers. This would be mute, would excavate and be done. We have to do it now. 3. Tony Gourd advised he was responding to J. Hardy 's October 16th letter requesting many docu- ments. Have found some and will have remainder right away. Have talked with J. Hardy, who has questioned the recent mulch application on-site, and we will get the data as fast as we can. In discussion: D. Larson - a resident said that redwood bark cannot be blown out. T Gourd - explained the process, and `yes', bark can be blown. President - all that has to be done, is talk with Tony instead of here. < 3 > ON-SITE COMMITTEE REPORT Meets fourth Thursday of the month at 6:00 PM or as needed. Committee: Anne Brown-c. Loretta Bromberg, Michael Bums, Carolyn Grey, Nuna (bars, Richard Leonards Anne Brown (absent) 1. EWCC Ad-Hoc Committee: Jarvis Jones reported on actions being taken for updating the Esther Whitman Community Room. She showed a poster of furnishings that could be appropriate for the space. We plan on a neutral color scheme so that varied events and decorations would be shown advantageously. We have discussed the kitchen and the possibility of enlarging that space with an architect and Maintenance. We are taking into consideration that the HRA Board needs space for its meetings and document storage in this room as well. This is a project of research on furnishings, lighting, flooring, air conditioning , and more. In discussion, it was requested that this Committee: [a] set budget requirements on each phase of this project; [b] to contact various suppliers for cost comparisons; and [c] to prepare specifications on design and room capacity; then [d] to discuss it all with the Buildings and Grounds Committee and Maintenance. It is possible that an advance could be made to take advantage of sales on small items to get this project on the move. The Board thanked Ms. Jarvis for her presentation. 9. BUILDINGS & GROUNDS COMMITTEE REPORT Meets quarterly or as needed. Committee: Charles Quick-c, Mary Ann Alvarado„ Dorothy Larson, Michael Peters, Phillip Ramirez Charles Quick - no report. Request that we table all items that could have been by Buildings & Grounds. President Lester asked that people go right to this Committee, not bring individual matters to the Board meetings. In discussion: J. Hardy - for our conference, they come here and present to the Board. President - we will relay on the report from Committee. Some things are subject to motion, discuss and make decision. C. Ford - Tony to purchase bags of bark, match to what is now being done. March, 2009 what was placed on property? T. Gourd - will look into this. 10. COMMUNITY TRAINING & SERVICES COMMITTEE REPORT CLC Meets the first Friday of the month at 600 PM or as needed. Committee: Barbara Garcia-Romero-c, Anne Brown, Dennis Leary Barbara Garcia-Romero - no report. 11 FINANCE COMMITTEE REPORT - This report is proprietary and not to be discussed outside of this meeting Meets as needed. Committee: Dennis Leary-c, Dorothy Larson, Michael Peters Dennis Leary (absent) - no report. In discussion: D. Larson - question the expenses that seem to be too much. President - Dorothy, in accordance with discussion earlier today with you, that this matter should be discussed with the Buildings & Grounds Committee. C. Ford - should be made available for anything regarding HRA; what about the Ping Pong table? President - talk with Management. C. Ford - Loren made reference to interest on deposits; in the past money allocated to the HRA. J. Minnis - will look into this. 12 OLD BUSINESS President Lester addressed the October 11, 2010 Letter of Censure presented to James Hardy. This < 4 > was discussed on our potential individual liability. Unless we get clear evidence that we are not permitting a violation of acceptable Board behavior, this stands. 13. OPEN FORUM [Protocol: each speaker has three minutes; if there are subjects not covered in the allowed time, to wait until all others have spoken before resuming your comments. All questions and replies are to be directed to the President.] 1. Nuria (bars would like to know what people feel about a "shredding document day". A truck could come on-site for residents' use. There was a recommendation for a local Tiburon business on the Boardwalk that will shred for a small fee. 2. Dorothy Larson said that although this has been discussed before, can we get the Board to have the CLC work with residents' computers? n discussion: N. Simmons - the last time this came up, we explained that it has to do with our liability. Entering a personal residence or bringing a unit to the CLC, is a liability. J. Minnis - at another managed location, residents made accusations of all sorts against the person who was trying to problem-solve residents' computers. We will not do that again! P. Ramirez - Brian has been helping with residents' computers, and they have accused Brian of things. C. Ford - if there is a list, I want to help out. Suggest expanding job description. N. Simmons - have an outside person come in to work on personal computers. President - take this up with the CLC. 14. NEW BUSINESS President Lester referred to the Executive Committee, saying that as Nuria lbars had moved as an HRA representative to H-TEA Community-At-Large sitting on the Executive Committee, that we are without a duly elected person from the HRA which is one-third of this Executive Committee. I would like to propose that Phillip Ramirez, who is a duly HRA elected person, be added to this Executive Committee. M/S (N. (bars/ B. Garcia-Romero) that Phillip Ramirez become a member of the H-TEA Executive Committee. In discussion: J. Hardy - step in the right direction. President - this would be a step in that direction, we are working on it. C. Ford - upon the removal, President makes proposal if Board approves. J. Hardy - how does it make proposal. C. Quick - has to come from the Committee. J. Hardy - question that. President - H-TEA officers make up the Executive Committee. Call for approval: / P The motion passed with 10 ayes, 2 abstain .15. . EXECUTIVE SESSION -This session is confidential and not to be discussed outside of this meeting There was no call for an Executive Session. < 5 > 16. DATE OF NEXT MEETING The next Board of Directors meeting will be called to order at 7:30 PM on December 13, 2010 in the Community Training & Services Center of The Hilarita Apartments. COURTESY CALL.- Please remember that a quorum is required to proceed on any `action' item. If you will be unable to attend this meeting, please phone President Lester [456-6659] or the Recording Secretary [381-2556], or contact either via e-mail. Thank you. • Absences: Bylaws ARTICLE 6 Section 6.05, with Board discretion, permit no more than three (3) consecutive or four (4) non-consecutive meetings to be missed without justification. 17 CALL FOR ADJOURNMENT President Lester called for adjournment. There being no objections, the meeting adjourned at 9:05 PM. 2011 Board of Directors Meeting Calendar: (second Monday of each month except May and August) - Annual Meeting/Elections -January 10, • February 14, • March 14, • April 11, • regular business meeting & annual walk around -Saturday May 14 at 9:30 AM, • June 13, • July 11, • August - customarily no scheduled meeting, • September 12, • October 10, • November 14, and, • December 12. H-TEA Recording Secretary - 11/2010 minutes distribution • H-TEA Board of Directors; JSCo approved minutes distribution: • Sponsor Churches: Community, St. Stephen's, Westminster • EAH • Marin Housing Authority • Belvedere City Council • Tiburon Town Council • Loren Sanborn, JSCo • H-TEA Secretary files • HRA files < 6 > AMERICAN LUNG ASSOCIATIONe IN CALIFORNIA State of Tobacco Control Report to be Released January 20, 2011 1029 J Street, Suite 450 Report will include tobacco control grades for all 480 incorporated cities and towns Sacramento, CA 95814 in California Phone: (916) 554-5864 Fax: (916) 442-8585 www.californialung.org Dear Mayor and City Council Members: I am pleased to announce that the American Lung Association will release its State of Tobacco Control Report on January 20, 2011. This report assigns grades to the federal government and states based on their tobacco control laws and regulations in effect as of January 2, 2011. The state grades cover policies for Smokefree Air, Cigarette Tax, Tobacco Control Spending and Smoking Cessation. In coordination with the national report, the American Lung Association in California will release tobacco control report cards for all 480 incorporated cities and towns in California. The grades will be assigned for the following policy categories: Smokefree Outdoor Air; Smokefree Housing; and Reducing Sales of Tobacco Products. These three grades are then averaged for one Overall Tobacco Control Grade. It is our hope that the local tobacco control grades will increase public knowledge about laws that help protect residents from tobacco's deadly toll, and encourage local leadership to take action where improvement is needed. As you may know, California has historically earned low marks for its Cigarette Tax and Tobacco Control Spending grades, which is surprising considering the state's leadership role in reducing smoking and the health impacts from tobacco. To address this, the American Lung Association in California is joining its tobacco control partners and cancer research doctors to pass the California Cancer Research Act on the next statewide ballot. The initiative would increase the state's cigarette tax by $1 per pack and direct the proceeds to cancer research and to the state's existing tobacco prevention and control programs. I encourage you to visit the American Lung Association in California website www.lungusa.org/california on January 20 to view the local tobacco control report cards, join the movement to qualify and pass the California Cancer Research Act, and learn how to take action in the fight against tobacco. Sincerely, Jane Warner President & CEO