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HomeMy WebLinkAboutTC Minutes 2017-07-19 TOWN COUNCIL SPECIAL AND REGULAR MEETING MINUTES SPECIAL MEETING —6:30 P.M. On July 19, 2017, the Council held a special meeting as follows: CALL TO ORDER AND ROLL CALL Councilmember Fredericks, Councilmember Kulik, Counclhnernber Thier, Vice Mayor O'Donnell, Mayor Fraser INTERVIEWS FOR VACANCIES ON TOWN BOARDS & COMMISSIONS (Design Review Board—One Vacancy for Tiburon appointee) • Stephen Wanat, 1811 Mar West Street CLOSED SESSION 1) Conference with Legal Counsel—Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9) County of Marin vs. Martha Co., Town of Tiburon, and Russell Kiel et al; Russell Kiel, Jerry Riessen, Maxwell Drever, Marilyn Knight, Joanna Kember and Mark Bewsher vs. County of Marin, Martha Co., and Town of Tiburon; Martha Co. vs. County of Marin- United States District Court, Northern District of California-Case No. C06 0200 SBA ADJOURNMENT-to re,-ular nmeetinQ REGULAR MEETING—7:30 P.M. CALL TO ORDER Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, July 19, 2017, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, O'Donnell, Thier PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Community Development Anderson, Director of Administrative Services Bigall, Chief of Police Cronin, Town Clerk Stefam Town Council Minules 06-2017 July 19, 2017 Page 1 ORAL COMMUNICATIONS None. PRESENTATIONS P-1. Recognition of Outgoing Board and Commission Members: o Peter Winkler, Parks, Open Space and Trails Commission 2008-2017 Mayor Fraser presented Peter Winkler with a plaque and thanked him for his many years of service to the Town on the Parks, Open Space and Trails Commission and on the Bicycle and Pedestrian Advisory Committee. CONSENT CALENDAR CC-1. Town Council Minutes—Adopt minutes of July 5, 2017 special and regular meetings (Town Clerk Stefani) CC-2. Town Signature Authority—Adopt resolution authorizing check signing authority to reflect changes in the composition of the Town Council (Director of Administrative Services Bigall) CC-3. Marin County Civil Grand Jury Responses — Approve Town's response to Marin County Civil Grand Jury Reports: Mann's Retirement Health Care Benefits & The Budget Squeeze (Office of the Town Manager) CC-4. Contract for New Financial Software—Authorize Town Manager to Enter into License and Services Agreement with Tyler Technologies (Director of Administrative Services Bigall) Councilmember Fredericks made a correction to Item No.CC-1 (Town Council Minutes),and asked that a comment be included about the Chief of Police giving reports to the Council on the Auto License Plate Reader- System usage. Councilmember Thier asked about Item No. CC-3 (Marin County Civil Grand Jury Responses), specificallythe response to the report entitled Mann's Retirement Health Care Benefits.She inquired if there was a movement by the Town to comply with the criteria of GASB 75. Town Manager Chanis said he would have to look into it. MOTION: To adopt Consent Calendar Items 1-4, as modified. Moved: O'Donnell, seconded by Thier- VOTE: AYES: Unanimous ACTION ITEMS Touun Council P9inules 416-2017 July 19, 2017 Page 2 AI-I. Beer Festival Special Event Permit—Consider application by the Ranch for event in autLm1n 2017 (Department of Administrative Services) Town Manager Chanis said the annual Tiburon Taps Beer Festival was held on Shoreline Park for the first time in 2016, had been very popular, and no negative comments were received.He said the Ranch is requesting to hold a similar event this year, but with a larger footprint. He introduced representatives from the Ranch, Cathleen Andreucci and Jessica Hotchkiss, to speak. Ms. Hotchkiss explained the Ranch's request to expand the footprint of the festival by 50 feet at Shoreline Park. She said the purpose of this request was to make the festival more spacious,and not to add more attendees or vendors. Councihnember Fredericks recalled there had been previous concerns about the footprint of the festival. Ms.Andreucci said there had been opposition to the original footprint of the Shoreline Park festival, which was much larger than the current proposal. She added that she had heard positive feedback from the President of the nearby Homeowners Association after the last festival. Mayor Fraser said the Ranch had done an excellent job with this event. Councihnember Fredericks agreed, and commented that there had been some concern about beer spillage and a lingering smell, but that had turned out to not be a problem. Mayor Fraser opened the floor for public comment. There was none. MOTION: To approve the Tiburon Taps Beer Festival Special Event Permit, as submitted. Moved: Thier, seconded by O'Donnell VOTE: AYES: Unanimous AI-2. Run for Reed Schools Special Event Permit—Consider application by the Foundation for Reed Schools for event in autumn 2017 (Department of Administrative Services) Town Manager Chanis said this event in previous years has been held at Blackie's Pasture, but this year has requested to hold the event downtown. He said the event is being brought forward to the Council for-consideration in part due to the request to close Main Street and hold a"Friday Nights on Main"-style party. He introduced DeAnn Biss and Matt Schmidt from the Foundation to speak. DeAnn Biss said the Foundation raises funds for the Reed Union School District by holding events like this run. She said this run has ;grown from a"fun run"of 250 participants to a community event with 780 participants, and has become a way for the community to come together and celebrate its students and a healthy lifestyle. Ms. Biss said the event had been held at Blackie's Pasture in previous years, but the Foundation is looking toward future growth forthe event,and is requesting to hold the event downtown and have the post-race celebration on Main Street. Matt Schmidt said the event has always consisted of 1-mile and 5K races, and the races are usually Town Coancrl.19initles_'16-2017 July 19, 2017 Page 3 complete within an hour. He showed maps of the proposed routes, and said the Foundation has worked hard to minimize impacts on the area, including timely setup and cleanup, and appropriate notification of the event for nearby residents. The Co-Chairs said they had worked with the Police Department to identify safety concerns and solutions, and with the Chamber of Commerce to organize the post-race event on Main Street. Mayor Fraser opened the floor for public comment. There was none. Councilmember Thier thanked the co-chairs for their presentation,and said her family had attended every year. She said this event was an excellent way to attract people downtown. Councilmember Kulik echoed those comments, and said his daughters had participated as well. He praised the post-race celebration. Mayor Fraser asked about the fees for the race. The co-chairs explained the relevant fees, and said businesses may opt to sponsor students who cannot afford the fees. Ms. Biss said all students who want to run are able to. Councilmember Fredericks asked how the Foundation reaches out to potential sponsors. Ms. Biss replied that they call local businesses and ask if they would like to be a sponsor. MOTION: To approve the Run for Reed Schools Special Event Permit, as submitted. Moved: Thier, seconded by O'Donnell VOTE: AYES: Unanimous AI-3. 8 Rolling Hills Road — Consider adoption of resolution partially granting appeal of Planning Commission approval of request for an Amending Parcel Map to remove certain development limitations from a vacant lot (Community Development Department) Councilmember Kulil< said he would recuse himself from this item because it had come before the Planning Commission while he was a Commissioner. Councilmember Thier stated her intention to abstain from the vote. Director of Community Development Anderson said the proposed resolution had been distributed to all appellants,the attorney for several of the appellants,and the applicant and no comments had been received at this time. Vice Mayor O'Donnell asked if this item was a de novo hearing, and the Council would be hearing the appeal again. Town Attorney Stock replied that the appeal hearing was closed, and the Council was now only considering adoption of the resolution formalizing their decision on the appeal. Councilmember Fredericks asked if the setbacks on the lot might differ from the original building Town Council Winutes+16-2017 July 19, 2017 Page 4 envelope setbacks, imposed by the letter fi•om the previous planning Director. Director Anderson said that removing the building envelope will change the lot setbacks, but the new setbacks will be reasonable based on the Town's guidelines. He added that the building envelope did not meet the Town's current fi•ont setback standard. Mayor Fraser opened the floor for public comment. David Readerman, appellant, said every neighbor on the street is opposed to this action, and questioned the short notice given for the meeting. He said the appellants wanted the recommendations in the resolution to be binding. Joseph Lepera, applicant, said the resolution accurately reflects the evidence presented, and the Council's prior deliberation and decision. James To,appel lant, said he had not yet seen a design that would be sensitive to the neighborhood's concerns, and every neighbor is still in opposition. He hoped the Design Review Board and staff would work with the neighbors to find a solution. Mayor Fraser closed the floor. Councilmember Fredericks asked for confirmation that the design previously presented to the Council was conceptual, and not necessarily what will be presented to the Design Review Board. Director Anderson confirmed this point,and added that the Board will have access to all the Council proceedings when the time comes for them to consider a design. Fredericks added that she believes this resolution accurately reflects the Council's discussions and decision, gives appropriate direction to the Design Review Board, and will help in improving the design of the firture home. Vice Mayor- O'Donnell agreed, and noted that the building envelope was inappropriate and would hinder a well-designed building consistent with Town standards,and said this compromise is a good solution. He said he is confident in the Design Review Board,and the resulting home will be a nice addition to the neighborhood. Mayor Fraser agreed. MOTION: To adopt the resolution, as written. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Fraser, Fredericks, O'Donnell ABSTAIN: Thier RECUSED: Kulik TOWN COUNCIL REPORTS Town Council Minutes 916-2017 J111j,19, 2017 Page 5 None. TOWN MANAGER REPORT Town Manager Chanis reminded the Council that the upcoming Town Council meeting on August 2 would be cancelled, and that he would be out of the office the following week. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council f tl Town of Tiburon, Mayor Fraser adjourned the meeting at 8:I3 p.m. / I c-` ! i 'i JIM F A YOR A TEST: LEA STEFA I, TOWN CLERK Town Council 11imaes #16-2017 July 19, 2017 Page 6