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HomeMy WebLinkAboutAgr 2017-08-28 (County of Marin) OFFICE OF THE .............................. .....................................................................................C.....0.......U...N.TY....A.D.M.I.N.I.$TRATOR COUNTY OF MARIN Matthew H. Hymel September 12, 2017 RECEIVED COUNTY ADMINISTRATOR Town of Tiburon SEP 14 2017 Marin County Civic Center Greg Chanis, Town Manager TOWN MANAGERS OFFICE 3501 Civic Center Drive 1505 Tiburon Blvd. TOWN OF TIBURON Suite 325 Tiburon, CA 94920 San Rafael, CA 94903 415 473 6358 T Dear Mr. Chanis: 4.15 473 4104 F CRS Dial 711 www.marincounty.org/coo Enclosed you will find a check and finalized agreement between the County of Marin and Town of Tiburon for Tiburon Peninsula Traffic Relief JPA. County funds have been used to support this request. Any public acknowledgement or recognition related to the public funds provided by this contract should be given to the County of Marin not individual County Supervisors. Please confirm receipt of this package to me at the email address below or by mail to the address shown above. Also, within 60 days of completion of the agreed upon scope, or prior to the end of the contract period, please complete and sign the Notice of Completion form and either mail or email it to our office for review. This form was included in the original agreement paperwork. If you have any questions, please do not hesitate to contact me. Sincerely, Sandy Laird Executive Assistant to the County Administrator 415-473-7378 slaird@marincounty.org Enclosures STANDARD SHORT FORM PROFESSIONAL SERVICES COMMUNITY SERVICE AGREEMENT i Ilk COUNTY OF MARIN THIS AGREEMENT, made and entered into this days) of 2017, by and between the COUNTY OF MARIN, a political subdivision of the State of California(hereinafter referred to as County") and(Vendor I.D. No.6400),Town of Tiburon,fiscal agent for Tiburon Peninsula Traffic Relief JPA(hereinafter referred to as"Contractor"). WITNESSETH: In consideration of the mutual promises set out below Contractor and County agree as follows: 1. (A)The contract scope, (B)the time within which said scope is to be performed, (C)the contract amount, and (D) the schedule for payment as specified in Exhibit"A", attached hereto and by this reference incorporated herein. 2. ADDITIONAL PROVISIONS. Those additional provisions unique to this Agreement are set forth in Exhibit"B". 3. GENERAL PROVISIONS. The general provisions set forth in Exhibit"C"are part of this Agreement. Any inconsistency between said general provisions and any other terms or conditions of this Agreement shall be controlled by the other term or condition insofar as it is inconsistent with the general provisions. 4. DESIGNATED REPRESENTATIVES. The County Administrator is the representative of the COUNTY and will administer this Agreement for the COUNTY. Greg Chanis,Town Manager, is the authorized representative for CONTRACTOR. Changes in designated representatives shall occur only by advance written notice to the other party. 5. EXHIBITS. All Exhibits referred to herein are attached hereto and by this reference incorporated herein. Exhibits include: Exhibit"A"—Scope and Payment Exhibit"B"—Additional Provisions Exhibit°C"—General Provisions 6. AGREEMENT DATE. The Agreement Date is 2017. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day here first above written. COUNTY OF MARIN ("COUNTY") TOWN OF TIBURON, FISCAL AGENT FOR TIBURON PENINSU A TRAFFIC RELIEF JPA("CONTRACTOR") 6 By: County Administrator GrFrn, anis, own Manager 15uron Blvd. Tib CA 94920 EXHIBIT"A" SCOPE AND PAYMENT A.1 CONTRACT SCOPE One-time funds will be used to partially offset costs of the Yellow Bus Program for students in the Reed Union School District and for students attending The Cove School in Corte Madera.The program aims to reduce solo passenger car trips to school and reduce congestion on the main traffic corridors and surrounding areas.The total cost of the program is$699,000. A.2 CONTRACT TERM July 1,2017 through June 30, 2018 A.3 PAYMENT BASE CONTRACT FEE. COUNTY shall pay CONTRACTOR a contract fee not to exceed FIFTY THOUSAND DOLLARS ($50,000). Payment shall be made upon execution of agreement by the County. In no event shall total contract amount paid to CONTRACTOR under this Provision A.3 exceed FIFTY THOUSAND DOLLARS($50,000)without an amendment to this Agreement approved by the County of Marin. EXHIBIT 11B" ADDITIONAL PROVISIONS NOTICE OF COMPLETION Within SIXTY(60)days of completionof the agreed upon scope or prior to the end of the contract period as specified in A.2,a notice of completion must be provided to the Marin County Administrator's Office for review. EXHIBIT"C" GENERAL PROVISIONS CA COMPLIANCE WITH APPLICABLE LAWS The Contractor shall comply with any and all Federal, State and local laws affecting the services covered by this Contract. C.2 NONDISCRIMINATORY EMPLOYMENT Contractor and/or any permitted subcontractor, shall not unlawfully discriminate against any individual based on race, color, religion, nationality, sex, sexual orientation, age or condition of disability. Contractor and /or any permitted subcontractor understands and agrees that Contractor and/or any permitted subcontractor is bound by and will comply with the nondiscrimination mandates of all Federal, State and local statures, regulations and ordinances. C.3 BOOKS OF RECORD AND AUDIT PROVISION Contractor shall maintain on a current basis complete books and records relating to this Contract. Such records shall include, but not be limited to, documents supporting all bids,all income and all expenditures. The books and records shall be original entry books with a general ledger itemizing all debits and credits for the work on this Contract. In addition, Contractor shall maintain detailed payroll records including all subsistence,travel and field expenses, and canceled checks, receipts and invoices for all items. These documents and records shall be retained for at least five years from the completion of this contract. Contractor will permit County to audit all books, accounts er records relating to this Contract or all books, accounts or records of any business entities controlled by Contractor who participated in this Contract in any way. Any audit may be conducted on Contractor's premises or,at County's option; Contractor shall provide all books and records within a maximum of fifteen (15)days upon receipt of written notice from County. Contractor shall refund any moneys erroneously charged.