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HomeMy WebLinkAboutTC Agenda Packet 2017-10-18 TOWN OF TIBURON Tiburon Town Council Tiburon Town Hall October 18, 2017 1505 Tiburon Boulevard � Tiburon, CA 94920 Regular Meeting 7:30 p.m. TIBURON TOWN COUNCIL AGENDA CALL TO ORDER AND ROLL CALL Councihnember Fredericks,Councilmember Kulik,Councilmember Thier,Vice'Nl ayor O'Donnell,Mayor Fraser ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION IF ANY ORAL COMMUNICATIONS Persons wishing to address the Town Council on subjects not on the agenda may do so at this time. Please note however, that the Town Council is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission,Board, Committee or staff for consideration or placed on a future 1-own Council meeting agenda. Please limit your comments to three (3)minutes. CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Town Council unless a request is made by a member of the Town Council,public or staff to remove an item for separate discussion and consideration. If you wish to speak on a Consent Calendar item, please seek recognition by the Mayor and do so at this time. CC-1. Town Council Minutes-Adopt minutes of October 4, 2017 special and regular meetings (Town Clerk Stefani) CC-2. Resolution - Adopt Tiburon Chamber of Commerce Business Citizen of the Year Resolution (Town Clerk Stefani) CC-3. Special Vacancy on Planning Commission - Announce special vacancy on the Planning Commission (Town Clerk Stefani) CC-4. Mayor's Proclamation - Authorize Mayor's Proclamation in honor of Tiburon Peninsula Little League All Star 2017 teams (Mayor Fraser) CC-5. Run for Reed Schools Special Event Permit - Consider approval of revised Special Event Permit with new date(Department of Administrative Services) PRESENTATION P-1. Tiburon Peninsula Little League All Stars-Congratulate the local All-Star teams,their coaches and the Tiburon Peninsula Little League President on a winning season ACTION ITEMS AI-1. Town Special Event - Consider fund allocation to a Tiburon holiday festival and closure of Ark Row in December 2017(Department of Administrative Services) AI-2. Bicycle, Pedestrian and Automobile Education Safety Training Program-Consider adoption of education report and safety implementation plan for bicycle,pedestrian and automobile safety (Department of Public Works) PUBLIC HEARINGS PH-1. Tiburon Tourism Business Improvement District Dissolution - Consider amendments to the Tiburon Municipal Code to disestablish the Tiburon Tourism Business Improvement District - Introductioland firstreadingof ordimixe PH-2. Appeal of Encroachment Permit - Consider appeal of denial of an Encroachment Permit for a fence within the public right-of-way at 31 Apollo Road (Department of Public Works) Address: 31 Apollo Road Assessor Parcel No. 034-262-31 Owner/Applicant: Richard Greenberg TOWN COUNCIL REPORTS TOWN MANAGER REPORT WEEKLY DIGESTS • Town Council Weekly Digests-October 6 c',-r 13,2017 ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Town Clerk at (415) 435- 7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town's website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modifi cation. or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address,phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at ]east 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised. at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at,or prior to,the Public Hcaring(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. Town Council Meeting TOWN OF TIBURON 1505 Tiburon Boulevard October 18,2017 s, Tiburon, CA 94920 Agenda Item: PH STAFF REPORT To: Tiburon Town Council From: Greg Chanis, Town Manager Subject: Introduction of Ordinance to Disestablish the Tiburon Tourism Business Improvement District and Public Hearing Reviewed By: - BACKGROUND The Town created the Tiburon Tourism Business Improvement District ("TTBID") in 2007 to fund a marketing program to promote tourism. The TTBID raises funds by imposing assessments on the lodging establishments in the Town, creating a revenue stream to help market the Town as an overnight destination for visitors. The state law governing the TTBID is the Parking and Business Improvement Area Law of 1989, Section 36500 et seq. of the California Streets and Highways Code (the "Act"). Between 2007 and 2013, the Town directed the TTBID funds to the Marin Convention and Visitor Bureau (MCVB) for use in a countywide program. Concluding this use of the TTBID funds was not providing sufficient benefit to their establishments, in 2013 the hotels requested the Town terminate the contract with the MCVB, and explore options for utilizing the funds in a more effective way. With the support of the hotels, the Town formed Destination Tiburon in 2014. Destination Tiburon was incorporated as a public, non-profit benefit corporation to act as a tourism bureau, with the mission to "Promote Tiburon as a world class destination." Since 2014, and in consultation with the hotels, Chamber of Commerce and other interested parties, the Town has directed TTBID funds, along with a portion of the Town's Transient Occupancy Tax, to Destination Tiburon for the development of a marketing program. Although the TTBID has provided a steady stream of revenue to fund Destination Tiburon, collecting and managing the assessments associated with the TTBID creates additional administrative burdens and costs, and limits the activities Destination Tiburon can engage in on behalf of the hotels. The hotels, with the support of the Board of Directors of Destination Tiburon (the Board), requested that pursuant to Section 36550 of the Streets and Highways Code, that Town Council begin the process for disestablishment of the TTBID, because services provided by Destination Tiburon may continue under alternative arrangements. Town Council Meeting October 18,2017 The Town Council considered the request at the meeting on September 19, 2017, and adopted a resolution of intention to disestablish the TTBID which set the required Public Hearing on this matter for October 18, 2017 at 7:30 p.m. Notice of the Public Hearing was provided pursuant to Section 36523 of the Streets and Highways Code. The Town Council may disestablish the TTBID by adopting an ordinance after holding the Public Hearing on disestablishment. DISCUSSION Streets and Highways Code section 36550 requires that the Town Council hold a public hearing on disestablishment of the TTBID. Upon conclusion of the hearing and consideration of any protest, the Town may disestablish the TTBID by adoption of an ordinance. Besides requiring a public hearing, the Streets and Highways Code, in section 36551, also requires that upon disestablishment of TTBID, "any remaining revenues derived from the levy of assessments, or any revenues derived from the sale of assets acquired with the revenues, shall be refunded to the owners of the businesses then located and operating within the area in which assessments were levied by applying the same method and basis that was used to calculate the assessments levied in the fiscal year in which the area is disestablished." Assessments collected by the Town from hotels for the TTBID have previously been transferred to Destination Tiburon in order to provide services, and the TTBID has no further assets to be liquidated. Thus there are no remaining revenues to be refunded in event of disestablishment. RECOMMENDATION Staff recommends that the Town Council: 1. Hold a public hearing and consider any testimony. 2. Pass a motion to read the ordinance by title only. Mayor will introduce the ordinance by reading its title only: "An Ordinance of the Town Council of the Town of Tiburon Repealing Ordinance Nos. 498 N.S. and 546 N.S., Repealing Chapter 7A of Title II of the Tiburon Municipal Code, and Disestablishing the Tiburon Tourism Business Improvement District", and waiving further reading. 3. Move, second and pass the introduction by roll call vote. The item would return for adoption at the next regular Town Council meeting. Exhibit: 1. Draft Ordinance: "An Ordinance of the Town Council of the Town of Tiburon Repealing Ordinance Nos. 498 N.S. and 546 N.S., Repealing Chapter 7A of Title II of the Tiburon Municipal Code, and Disestablishing the Tiburon Tourism Business Improvement District" Prepared By: Greg Chanis, Town Manager i�)vy � �r1 ..,\ .___ I ORDINANCE NO. _N. S. (DRAFT) 2 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TIBURON 3 REPEALING ORDINANCE NOS. 498 N.S. AND 546 N.S., REPEALING CHAPTER 7A 4 OF TITLE II OF THE TIBURON MUNICIPAL CODE,AND DISESTABLISHING THE 5 TIBURON TOURISM BUSINESS IMPROVEMENT DISTRICT 6 7 WHEREAS, the Parking and Business Improvement Area Law of 1989, Section 36500 8 et seq. of the Streets and Highways Code, authorizes cities to establish parking and business 9 improvement areas for the purpose of promoting tourism; and 10 WHEREAS, by adoption of Ordinance No. 498 N.S. on September 5, 2007, the Town 11 formed the Tiburon Tourism Business Improvement District("TTBID"); and 12 WHEREAS, Ordinance No. 498 N.S. added Chapter 7A of Title II to the Tiburon 13 Municipal Code to address the governance of the TTBID, which was further amended by 14 Ordinance No. 546 N.S. adopted on August 7, 2013; and 15 WHEREAS, on January 18, 2017, the Council adopted Resolution No. 03-2017, 16 declaring its intention to levy the TTBID assessments, setting a public hearing on February 1, 17 2017 to consider any protests and directing related actions; and 18 WHEREAS, on February 1, 2017, following public hearing, the Council adopted 19 Resolution No. 06-2017 levying assessments to pay for all improvements and activities within 20 the TTBID, specifically lodging-related and visitor services; and 21 WHEREAS, the assessed hotels, with support of the Board of Directors of Destination 22 Tiburon, the entity responsible for management of the TTBID program, requested dissolution of 23 the TTBID; and 24 WHEREAS, on September 19, 2017,the Council considered the request and adopted a 25 Resolution No. 28-2017 declaring its intention to disestablish the TTBID ("Resolution"), setting 26 a public hearing in the Town Council Chambers for October 18, 2017, at 7:30 p.m. in 27 accordance with Streets and Highways Code Section 36550; 28 WHEREAS, in accordance with Streets and Highways Code Section 35523(a), the Town 29 Clerk, caused a complete copy of the Resolution to be published in a newspaper of general 30 circulation in the Town; 31 WHEREAS, in accordance with California Streets and Highways Code Section 32 36523(b), the Town Clerk caused a complete copy of the Resolution to be mailed by first-class 33 mail to each business owner assessed within the TTBID, within seven (7) days following the 34 adoption of the Resolution; and EXHIBITNO. 35 WHEREAS, on October 18, 2017, at 7:30 p.m., a public hearing was held in the Town 36 Council Chambers, where all evidence was considered by the Town Council that was presented. 37 38 NOW THEREFORE, the Town Council of the Town of Tiburon ordains as follows: 39 SECTION 1. Ordinance No. 498 N.S. and Ordinance No. 546 N.S. are hereby repealed 40 in their entirety, in addition, the Town Council repeals all other ordinances and resolutions, or 41 portions thereof, which relate to the Tiburon Tourism Business Improvement District. 42 Chapter 7A of Title II is hereby repealed and removed from the Tiburon Municipal Code. 43 SECTION 2. Pursuant to California Streets and Highways Code Section 36550, the 44 Town Council hereby disestablishes the Tiburon Tourism Business Improvement District. 45 SECTION 3. In accordance with California Streets and Highways Code Section 36551, 46 upon the effective date of this ordinance, any remaining revenues derived from the levy of 47 assessments, if any, or any revenues derived from the sale of assets acquired with the revenues, if 48 any, shall be refunded to the owners of the businesses operating within the Tiburon Tourism 49 Business Improvement District.that are current in their annual assessment by applying the same 50 method and basis that was used to calculate the assessment levied this fiscal year. 51 SECTION 4. The recitals provided in this ordinance are true and correct and are 52 incorporated into the substantive portion of this ordinance. 53 SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is 54 for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or 55 constitutionality of the remaining portions of this ordinance. The Town Council hereby declares 56 that it would have passed this ordinance and each section, subsection, clause or phrase hereof, 57 irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases 58 be declared unconstitutional. 59 SECTION 6. The Town Council finds the approval of this ordinance is not subject to 60 the California Environmental Quality Act ("CEQA") pursuant to Section 15060(c)(2) (the 61 activity will not result in a direct or reasonably foreseeable indirect physical change in the 62 environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the 63 CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no 64 potential to have a significant effect on the environment. 65 SECTION 7. This ordinance shall be in full force and effect thirty (30) days after the 66 date of adoption. Pursuant to the provisions of the California Government Code, a summary of 67 this ordinance shall be prepared by the Town Attorney. At least five (5) days prior to the Town 68 Council meeting at which adoption of the ordinance is scheduled, the Town Clerk shall (1) 69 publish the summary in a newspaper of general circulation in the Town of Tiburon, and (2)post 70 in the office of the Town Clerk a certified copy of this ordinance. Within fifteen(15) days after 71 the adoption of this ordinance, the Town Clerk shall (1)publish the summary in a newspaper of 72 general circulation in the Town of Tiburon, and (2)post in the office of the Town Clerk a 73 certified copy of the ordinance along with the names of those Council members voting for and 74 against the ordinance. Page 2 of 3 Tiburon Town Council DRAFT Ordinance No.XX N.S. Effective--/----2017 75 This ordinance was introduced at a regular meeting of the Town Council of the Town of 76 Tiburon on October 18, 2017, and was adopted at a regular meeting of the Town Council of the 77 Town of Tiburon on , 2017, by the following vote: 78 79 AYES: COUNCILMEMBERS: 80 NOES: COUNCILMEMBERS: 81 ABSENT: COUNCILMEMBERS: 82 83 84 JAMES FRASER, MAYOR 85 TOWN OF TIBURON 86 87 88 ATTEST: 89 90 LEA STEFANI, TOWN CLERK Page 3 of 3 Tiburon Town Council DRAFT Ordinance No.XX N.S. Effective--/---2017 TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard October 18, 201 � ��"�.��'• � Tiburon,CA 94920 Agenda Item: P STAFF PO . To: Mayor and Members of the Town Council From: Department of Public Works Subject: 31 Apollo Road: Appeal of the Public Works Director's Denial of an Encroachment Permit for a fence within the Public Street Right-of-Way; Richard Greenberg, owner; applicant and appellant; Assessor Parcel No. 034-262-31 Reviewed By: BACKGROUND On September 18, 2017,Richard Greenberg, the property owner of 31 Apollo Road, submitted an Encroachment Permit application to legalize the replacement of a fence within the public right of way along the portion of the subject property fronting Mercury Avenue. During the investigation into this matter staff was unable to determine when this fence was originally constructed and there were no permit records found to indicate its legality. Staff determined that it was impermissible in accordance with section D.1 of the Town Council Resolution No. 45- 2014, and therefore, the application was denied. Mr. Greenberg subsequently filed a Notice of Appeal of staff's determination, and that appeal is before Council this evening. Prior to the submission of the Encroachment Permit application, the Building Division received and approved plans for the subject property to perform work within its boundaries. The approved plans for this work explicitly stated the existing fence would remain unaltered during construction as shown in Exhibit 1. A photo of the fenced area prior to construction is attached as Exhibit 2. During final inspection of the project conducted on June 29, 2017 it was discovered the fence was completely reconstructed despite the plans indicating otherwise, with a portion of the work occurring outside of the property boundaries. This work was completed without the benefit of a Building Permit, or issuance of an Encroachment Permit from the Department of Public Works. A photo of the reconstructed fence is attached as Exhibit 3, with the area of construction outside of the property boundaries shown in Exhibit 4. A Correction Notice detailing these deficiencies was issued on June 29,2017, and the owner of the property was informed that a final Occupancy Permit could not be issued until all outstanding issues were resolved. At the time of the June 29 inspection referenced above, Mr. Greenberg was not the owner of the subject property, but rather, was under contract to purchase the property, with the closing scheduled for June 30. As the lack of an Occupancy Permit would delay the closing, and Mr. Greenberg was planning to move into the house immediately, one of the real estate agents TOWN OF TIBURON PAGE 1 OF 3 associated with the transaction contacted the Town Building Official and requested a Temporary Occupancy Permit be issued, allowing the closing to occur as scheduled. This request was denied. The agent subsequently contacted the Town Manager to discuss this matter, and after consultation with the Town's Building Official, the Town Manager authorized the issuance of a Temporary Occupancy Permit. This authorization was given only after clear assurances from the agent that the new owner, Mr. Greenberg, would be advised of the issues related to the fence. Specifically, Mr. Greenberg was to be informed of the following: An Encroachment Permit was required for the portion of the reconstructed fence located in the public right of way;the Encroachment Permit would be denied, and that the portion of the fence in the public right of way would very likely need to be removed. Analysis Town Policy Town Council Resolution No. 45-2014, section D.1 states, "Encroachment permits for work within, upon, or beneath Town streets, street right of ways, and other Town interests in real property (including easements) should not be issued" ... "for the purpose of, or having the practical effect of, privatizing the affected area for the exclusive use or benefit of one or a limited number of individual owners in lieu of the general public, except as may be authorized under section C.5" Section C.5 of the resolution is specific to parking and therefore does not apply to fence enclosures. Section CA of the resolution allows encroachment permits for the maintenance, repair or replacement of previously lawfully-installed encroachments. There are no records of the fence being legally installed therefore this section is also not applicable. The Appeal The Notice of Appeal submitted by the applicant is attached as Exhibit 5, with a letter from the applicant detailing the basis for the appeal attached as Exhibit 6. Staff Opinion Staff has considered the appeal and does not believe the encroachment meets the standard set forth by Town Council Resolution No. 45-2014. Since the purpose of the fence is to restrict access to the general public, it privatizes the affected area for the exclusive use or benefit of one or a limited number of individual owners in lieu of the general public. The only times this is allowed in the resolution is in the exception provided in Section CA and C.S. These sections seem to not be applicable because there are no permits on record to indicate the fence's legality and the fence is not necessary for parking Since the adoption of the Town's encroachment policy in 2010, Town staff has disallowed similar encroachments with the understanding that enclosing portions of the public right of way for the exclusive use and benefit of a single property owner is impermissible. For these reasons, staff believes that the appeal does not meet the criteria set forth in the Town's encroachment policy for permanent structures, and concludes that staff does not have the discretion to approve or recommend approval of the encroachments as proposed. RECOMMENDATION Staff recommends that the Town Council: 1) Hear the appeal pursuant to the Town's adopted procedures (Exhibit 5). 2) Indicate its intention to deny the appeal and direct staff to prepare a resolution to that effect for adoption at the next regular meeting. EXHIBITS 1. Approved plan showing unaltered fence. 2. Photo of the fence area prior to construction. 3. Photo of the reconstructed fence. 4. Notice of Appeal and supplemental material. 5. Applicant detailing basis of appeal. Prepared By: Dmitriy Lashkevich, Associate Engineer -i` Exhibit 1 INV-101.4 NEW WOOD 24'HMIX DOST.WOOD FENCE TO REMAIN .24 N7770'OO�E 64 ' _ - - o HEDGE Z 4 A6 A6 DOSTING V H WOOD 1 W FENCE TO REMAIN,TYP. � N O REAR o YARD P T10 Cr4.. _ NEW , ` CD- 103 i TMATCH OaST1 NEW ATION IW4r. \' \ rr \ \ r ` SAVE DOST.TREE EXHMNG CURS 3 PROPERTY EINE,TY 37 APOLLO ROAD _ - APN.' 034 262 _ ---- \ ` -7 Oe Exhibit 2 WPM „ , . 31 Apollo Before Construction ;nom qm” F4 1 14 0 ME ff NO t 4 n e T u. r< A w a r r r.. § t r,. 2i My 0 Mot opt A all WSQT—'� � �' a� � i� ? �no,` °� R Is Two-SYS"20 MOST on YOMM n 7707a et u r n cT Exhibit 3 n qa �z .y4 lyi a. vim. J Exhibit 4 INV-101.4 NEW WOOD BULIa'F-AD, 24'H MAX,TYP. EXIST.WOOD FENCE TO REMAIN 64.24' N7770'00"E __ HEDGE — Z 4 E)WnNG V H WOOD 1 FENCE TO REMAIN,TYP. REAR YAR® ptJ - 0 CIV.. F(XtORNMAGE T NEW V H wooD FENCE,o _ 103 i TO MATCH EXISTING 61 �- NEW ATK)N tW4r. �� \ SAVEEX7ST.TREE \ S It `• E)=NG CURB PROPERTY LINE,TY APOLLO ROAD —_ - APN.' 034-262-16_ - DA Exhibit S b tl L ' TOWN OF TIBURON NOTICE OF APPEAL Town of Tiburon 1505 Tiburon Boulevard Tiburon,CA 94920 Phone 415-435-7373 tintiviv.toivno(tiburon.o•.e APPELLANT(S) (Attach additional pages if necessary) Name: texRc C- Mailing Address: e AVtL—LCD Telephone: Zr�"7� �� - �I t (Work) (Home) FAX and/or e-mail (optional): 41A Cc°,.v� ACTION BEING APPEALED Review Authority Whose Decision is Being Appealed: &0tAc-c\CICO VS Date of Action or Decision Being Appealed: Name of Applicant: < (,.VLo,ezv - Type of Application or Decision: GROUNDS FOR APPEAL (Attach additional pages if necessary) C;F a-wcc- )k,3 Vu-,C- 660,_ c,vEX?-- 5� ���Z-i��( 4 '�C``�a�4c,� t��T 1'���: "'C`c '�"i�%Yztrf�"`i`��:dh.J �;�=-" ���tL•-L�J ill,.. mot-G. STAFF USE ONLY BELOW THIS LINE Last Day to File Appeal: �/2 V/�0[7 Date Appeal Filed: 9 I a 17 Fee Paid�500,00 Receipt No. R3769 Date of Appeal Hearing: 10,11i I 1A01-7 NOTE: Current Filing Fee is $500 initial deposit for applicant and $300 flat fee for non-applicant S.UdnninistratioilFonnsINotice of Appeal foni revised 3-9-2010.doc Revised March 2010 RESOLUTION NO. 17-2010 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON ADOP'T'ING AN AMENDED POLICY FOR THE PROCESSING, SCHEDULING, RECONSIDERATION, AND STORY POLE REPRESENTATION OF APPEALS,AND SUPERSEDING EXISTING POLICIES WHEREAS,the Town receives and hears appeals from decisions of various commissions,boards and administrative officials from time to time, and WHEREAS,the Town Council has adopted various policies over the years with respect to appeal procedures, scheduling, and reconsideration, including Resolutions Nos.2878 and 3218 and Town Council Policy Nos. 95-01 and 2002-01; and WHEREAS,the Town Council has determined that it is timely and appropriate to update and consolidate these policies regarding appeals; and WHEREAS,the Town Council has held a public meeting on this matter on March 17,2010 and has heard and considered any public testimony and correspondence; and NOW,THEREFORE,BE IT RESOLVED that Town Council Resolution No. 2878,Town Council Resolution No. 3218,Town Council Policy 95-01,and Town Council Policy 2002-01 are hereby superseded by this Resolution. NOW,THEREFORE,BE IT FURTHER RESOLVED that the Town Council of the Town of Tiburon does hereby adopt the following general policy with respect to processing, scheduling, and reconsideration of appeals and for story pole installation for appeals. APPEAL PRO CED URE L The Municipal Code sets forth instances when persons may appeal a decision by a review authority(e.g.Town official,Design Review Board or Planning Commission)to the Town Council. Any person making such an appeal must file a completed Town of Tiburon Notice of Appeal form, available on the Town's web site and at Town Hall,with the Town Clerk not more than ten(10) calendar days following the date of the decision being appealed. Shorter time frames for filing an appeal apply to certain types of permits. If the final day to appeal occurs on a day when Town Hall is closed for public business, the final day to appeal shall be extended to the next day at which Town Hall is open for public business. Appeals may not be revised or amended in writing after the appeal period filing date has passed. Tiburon Town Council,Resolution N6, 17-2010 0311712010 � 2. The appellant must submit filing fees with the Notice of Appeal form. riling fees are set forth in the Town's current adopted Fee Schedule. (a) If the applicant is the appellant, the remainder of the filing fee(if any)will be refunded following completion of the appeal process. Additional staff time or costs to process an applicant's appeal is the financial responsibility of the applicant and will be billed per the Town's current hourly rate schedule and/or at actual cost if outside consulting is required. (b) If the appellant is not the applicant, then a fixed amount filing fee is required with no refund or additional billing required. 3. In the appeal form, the appellant shall state specifically either of the following: (a) The reasons why the decision is inconsistent with the Tiburon Municipal Code or other applicable regulations; or (b) The appellant's other basis for claiming that the decision was an error or abuse of discretion,including,without limitation,the claim that the decision is not supported by evidence in the record or is otherwise improper. If the appellant is not the applicant,the Town Council need only consider on appeal issues that that the appellant or other interested party raised prior to the time that the review authority whose decision is being appealed made its decision. 4. The appellant must state all grounds on which the appeal is based in the Notice of Appeal form filed with the Town Clerk. Neither Town staff nor the Town Council need address grounds introduced at a later time that were not raised in the Notice of Appeal form. S. The procedure for presentation of the appeal at the Town Council meeting is as described below. In cases where the applicant is the appellant,paragraphs(c) and(f)below would not apply. (a) Town Staff may make a brief(approximately 10 minute)presentation of the matter and then respond to Town Council questions. (b) Appellant and/or appellant's representative(s)may make a presentation of no more than twenty(20)minutes and then respond to Town Council questions. Appellant may divide up the twenty(20)minutes between various speakers or have only one speaker,provided that the time limit is observed. Time devoted to responding to Town Council questions shall not be included as part of the twenty(20)minute time limit. (c) Applicant and/or applicant's representative(s)may make a presentation of no more than twenty(20)minutes and then respond to Town Council questions. Applicant may divide up the twenty(20) minutes between various speakers or have only one speaker,provided that the time limit is observed. Time devoted to responding to Tiburon Town Council Resolution No. 17-2010 03/17/2010 2 Town Council questions shall not be included as part of the twenty(24)minute time limit. (d) Any interested member of the public may speak on the item for no more than three(3)minutes. A speaker representing multiple persons (e.g.,homeowner's association, advocacy group or official organization, etc.) may speak on the item for no more than five(5)minutes,at the discretion of the Mayor. (e) Appellant is entitled to an up to three(3)minute rebuttal, if desired, of any comments previously made at the hearing. (f) Applicant is entitled to an up to three(3)minute rebuttal, if desired, of any comments previously made at the hearing. ?. The testimony portion of the appeal hearing is closed and the Town Council will begin deliberations on the appeal. There will be no more applicant, appellant, or public testimony accepted unless requested by the Town Council. 8. If, following deliberation, the Town Council is prepared to make a.decision on the appeal, it will direct Town staff to return with a draft resolution setting forth the decision,and the findings upon which it is based, for consideration at a future Town Council meeting. The decision of the Town Council is not final until the resolution is adopted. Alternatively,if the Town Council is not prepared to make a decision on the appeal, it may, (a) Continue the appeal to a future date; (b) Remand the item to the review authority from which it was appealed for further hearing,review and action,with a specific description of the outstanding and unresolved issues and appropriate direction thereon;or (c) Refer the item to another review authority for its review and recommendations prior to further Town Council consideration. 9. Following a final decision by the Town Council,Town staff will promptly mail a Notice of Decision to the applicant and appellant. RECOAIS,(DE.RA TION If, after the Town Council has voted to direct staff to prepare a resolution of decision,significant new information comes to light,which information was previously unknown or could not have been presented at the appeal hearing due to circumstances beyond the parties' control and not due to a lack of diligence,the Town Council may entertain a motion to reconsider its direction to prepare a resolution of decision. Any such motion to reconsider must be made prior to adoption of the resolution of decision, and the motion must be made by a Councihnember who voted on the prevailing side in the vote sought to be reconsidered. Any Councilmember may second the motion. The Town Council may consider and vote on the motion to reconsider at that time, and if the motion carries,the matter shall be placed on a future agenda for further notice and hearing. Tiburon Town Council Resolution No. 17-2010 03/1712010 3 SCHEDULING OFAPPEALS 1. The Town's policy is to schedule and hear appeals in an expeditious manner. Appeals will generally be heard at the first regular Town Council meeting that is at least fifteen (1 S) days after close of the appeal period. At the sole discretion of the Town Manager, the Town may schedule the appeal for a subsequent Town Council meeting based on the complexity of the matter, availability of key Town staff members and Councilmembers, agenda availability,or unusual circumstances. Town staff will make reasonable efforts to establish the hearing date for the appeal within three (3)working days of the close of the appeal period. The Town Clerk,in coordination with appropriate Town staff, will promptly advise all parties to the appeal of the selected hearing date. 2. The Town Manager will grant requests for continuances from the date established above in the event that all parties to the appeal agree in writing to a date specific for the continuance and that date is deemed acceptable by the Town Manager. 3. Attendance of parties to an appeal at the hearing is desired,but not required. The Town Council will consider written comments or representation by others in lieu of personal appearance. STORY POLES For appeals where story poles were erected for review of the original decision being appealed,a story pole representation shall be required for the Town Council's appeal review process,as follows: I. A story pole plan showing the poles to be connected,including location and elevations of poles and connections,shall be submitted,reviewed, and accepted as adequate by Planning Division Staff prior to installation of the poles and connections. 2. Critical story poles, as determined by Staff,must be connected by means of ribbons, caution tape,rope or other similar and highly visible materials clearly discernable from a distance of at least three-hundred(300) feet in clear weather,to illustrate the dimensions and configurations of the proposed construction. 3. Story poles and connecting materials must be installed at least ten(1 OLdays prior to the Late of the appeal hearing before the Town Council. 4. Failure to install the poles and materials in a timely manner may result in continuance of the public hearing date. Tiburon Town Council Resolution No. 17-2010 03/17/2010 4 5. Story poles must be removed no later than.fourteen (14) days after the date of final decision by the Town Council. APPLICABILITY This policy,while primarily written for use by the Town Council,is intended to apply to the extent practicable to Town decision-making bodies, other than the Town Council,which may hear appeals from time to time. Be advised that certain types of appeals, such as appeals of staff- level design review application decisions to the Design Review Board, may have different deadlines for filing of the appeal than the ten(10) calendar days specified above. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on March 17,2010,by the following vote: AYES: COUNCILMEMBERS: Collins,Fraser,Fredericks &O'Donnell NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEIvIBERS: Slavitz ,� CHARD COLLINS,MAYOR TOWN OF TIBURON ATTEST: 1 DIANE CRANE IA OPI,TOWN CLERK Tiburon Town Council Resolution No. 17-2010 0311712010 s RESOLUTION NO. 45-2014 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON AMENDING THE TOWN'S POLICY REGARDING THE ISSUANCE OF ENCROACHMENT PERMITS PURSUANT TO TITLE V, CHAPTER 19 OF THE TIBURON MUNICIPAL CODE WHEREAS, the Town's Municipal Code contains regulations regarding encroaclurient permits for work proposed in Town streets, street right-of-ways and other Town interests in real property (including easements) Title V, Chapter 19;and WHEREAS, said Chapter 19 establishes definitions and procedures for the review, issuance, conditioning and revocation of encroachment permits but does not set forth policy direction for the benefit of Town decision-makers as to the appropriateness of various requests for encroachment into said areas; and WHEREAS, in 2010,the Town Council adopted Resolution No. 16-2010,to restrict the granting of encroachurient permits and to prohibit permanent encroachments that would effectively convert Town property to private use and private benefit,rather than for the use and benefit of the Town and the general public;and WHEREAS,the Town Council has found that in a very few cases, a permanent encroachment may abate or ameliorate an existing public health and safety risk and therefore wishes to establish an exception for such cases; and NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby amend the policy adopted in Resolution No. 16-2010 by adopting the following amended policy with respect to encroachment permits issued pursuant to Title V, Chapter 19 of the Tiburon Municipal Code,to read as follows, Encroachment Permit Policy A. Definitions For the purposes of this Resolution,the meaning of words and phrases,including without limitation,Town streets, street right-of-ways,Town-owned land and other Town interests in real property (including easements), shall be as set forth or used in Title V,Chapter 19, of the Tiburon Municipal Code. B. General Provisions The Town shall have discretion to revoke any encroachment permit at any time. No encroachment permit shall grant any private property owner a permanent right to perform work Tiburon Town Council Resolution No.45-2014 Adopted 11/5/2014 in or use the area subject to the encroachment permit. The Town may, in its discretion, grant an encroachment permit allowing access from private property to the public right-of-way,provided that the Town shall condition any such encroacl-flnent permit as it deems appropriate to manage or enhance the public right-of-way. The Town is not responsible for the cost of altering, modifying, or removing any such encroacht-nent if it deems such alteration, modification,or removal is warranted. C, Allowable Purposes For the following purposes, and only if the Town finds that the encroachment will serve public safety or welfare,the Town may issue encroachment permits for work within, upon, or beneath Town streets, street right-of-ways,and other Town interests in real property (including easements), Said permits shall contain conditions that shall include, without limitation, revocation at the Town's discretion. 1. To allow access to private property for entry/egress purposes. 2. To allow applicants to install, build or replace sidewalks, curbs and gutters and curb cuts. 3. To allow applicants to install,maintain, or replace landscaping, within the parameters of this policy. 4. To allow applicants to maintain,repair or replace previously lawfully-installed encroachments. 5, To accommodate parking that would be required by the Municipal Code for a newly- constructed use of the type associated with the encroachment permit, where the Town finds that(a) the applicant cannot feasibly locate such parking on private property;(b) the public safety or welfare is better served by allowing such parking to encroach; (c)a substantial and material public safety benefit will result in that a substandard safety- related public street condition(such as inadequate width or sight distance)in the project's public street frontage will be made standard or significantly improved; and d)the physical extent of the encroachment is minimized to the extent feasible. 6. To allow applicants the opportunity to secure approval for existing encroachments that the applicant cannot prove were lawfully installed and that are consistent with this policy and Title V, Chapter 19 of the Tiburon Municipal Code. 7. To allow applicants to drain their properties of storm water in a controlled fashion acceptable to the Town Engineer. 8. To allow utility companies to perform necessary work. 9. To allow Town contractors and/or service providers to perform authorized work. 10. To allow community groups to perform authorized work, either using volunteers or contractors, 11. To allow applicants to position a debris box or portable moving box for temporary construction, storage or moving purposes,where such placement will not unreasonably impede traffic circulation and pedestrian safety or otherwise be detrimental to public safety or welfare. 12. To allow a limited and controlled amount of equipment and material associated with permitted building construction activity. 13.To allow permitted special events with civic purpose and benefit. 2 Tiburon Town Council Resolution No.45-2014 Adopted 11/5/2014 14, To allow applicants temporary relief from Unusually severe topographic or other physical circumstances that result in practical hardships to the creation of proper access to or improvement of private property in the absence of the encroachment, 15. To allow control of invasive or fire-prone plants, for fire prevention or other purposes of public benefit. D. Irrivermi.ssible Purposes Encroachment permits for work within, upon,or beneath Town streets, street right-of-ways, and other Town interests in real property (including easements) should not be issued in the following instances: 1. Encroaclu-nents for the purpose of,or having the practical effect of, privatizing the affected area for the exclusive use or benefit of one or a limited number of individual owners in lieu of the general public,except as may be authorized under Section C.5 above. 2. Encroachments that would block, impede,or discourage public use or access over an area determined by the Town Engineer to be appropriate and suitable for public use or access either at present or in the foreseeable future. 3. Encroachments that in the judgment of the Town Engineer are not necessary or appropriate to serve one of the allowable purposes listed in Section C above. E. Duration. Encroachment permits shall contain conditions of approval to restrict the duration of the encroachment to a reasonable time necessary to accomplish the purpose thereof. 1. Except where the Town grants the permit pursuant to Sections C.1, C.2, C.3,CA,C.5, C.6 or C.7,above, or as provided in E.2,the Town will allow only temporary encroachments. 2. Notwithstanding Section E.1,the Town shall have discretion to issue a permit for a long- term encroaclu-nent if it finds that the encroachment is necessary for public safety reasons or that the encroaching improvement will have a long-term public benefit commensurate with the private benefit to the permit holder. 3. The conditions of approval for any permit for a long-term encroachment shall include, without limitation,the following conditions of approval: a. By acceptance of the permit and construction of the improvements or performance of the work, the permittee agrees to indemnify,defend and hold the Town harmless from any claims, losses, litigation or other liabilities that may arise from the permittee's performance of the work,construction and maintenance of said improvements and removal of the improvements. b. The permittee shall execute a Memorandum of Encroachment Permit Conditions, using the form attached hereto as Exhibit I and incorporated herein by reference, which the Town shall record in the County of Marin's Recorder's Office. If the subject project requires a building permit,the Town must record the Memorandum of 3 Tiburon Town Council Resolution No.45-2014 Adopted 1115/2014 Encroachment Permit Conditions before the Town issues said building permit. For all other projects, the Town must record the Memorandum of Encroachment Permit Conditions before the permittee enters onto the Town's property to perform work pursuant to the encroachment permit. F. Encroachment Permit Anolication Reauirements 1. All applications for an encroachment permit shall include the following: a. Detailed drawings and narrative describing the work that will be performed on Town property. b. Any reports or analyses that the Town Engineer determines are necessary to evaluate the proposed encroachment. c. If the application is for a permanent encroachment,the Town Engineer shall also have discretion to require reports or analyses establishing that the encroachments can be removed without damage to adjoining properties or Structures. 2. The Town Engineer shall have discretion to determine that the application drawings and/or materials require independent review by an outside consultant or consultants, either before accepting the application or during the processing thereof. The Town Engineer may charge and collect the estimated cost of any special reports or consultant fees that he determines are required to process the application. Any actual cost that is more than the estimated cost collected shall be paid by the applicant prior to the issuance of the permit, and any collected estimated costs that exceed the actual costs shall be returned to the applicant at the time of issuance of the permit, or within sixty days of permit issuance. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on November 5, 2014,by the following vote: AYES: COUNCILMEMBERS: Doyle,Fraser, Fredericks,O'Donnell,Tollini NAYS: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ALICE FREDERICKS,MAYOR TOWN OF TIBURON ATTEST: DIANE CRANE IAC-6Pl,TOWN CLERK Attachment: Exhibit I (Memorandum of Encroachment Permit Conditions) 4 Tiburon Town Council Resolution No,45.2014 Adopted 11/5/2014 TOWN OF TIBURON MEMORANDUM OF ENCROACHMENT PERMIT CONDITIONS This MEMORANDUM OF ENCROACHMENT PERMIT CONDITIONS is made and executed at , California,this_day of 20 , by ("Owner"). RECITALS 1. Owner is the owner(or owners)of that real property located at Tiburon,California. 2. On , Owner tiled with the Town of Tiburon, a municipal corporation("Town"), an application for encroachment permit for the construction or installation of the improvements described in Exhibit A,which is attached hereto and incorporated herein by reference. 3. Owner proposed to construct or install said improvements on the public right-of-way or other Town-owned land at[describe area where encroachment is approved with street name, address, assessor parcel number, or appropriate adjacency] 4. On ,Town granted a revocable encroachment permit (No. ) ("Permit")to Owner allowing the construction or installation of said improvements subject to conditions of approval. The Permit and its conditions of approval ("Permit Conditions")are attached hereto as Exhibit B and incorporated herein by reference. The Permit Conditions require, among other things, that Owner maintain the improvements as safe, dean and serviceable and that Owner remove said improvements at Owner's sole expense if the Town requests such removal. NOW, THEREFORE, IN CONSIDERATION OF THE TOWN'S GRANT OF THE PERMIT, OWNERS ACKNOWLEDGE AND AGREE TO THE FOLLOWING: 1. The Permit does not grant the Owner any permanent rights to the encroachment. 2. The Town may revoke the Permit without cause, and all improvements are installed at the Owner's risk. Upon receipt by Owner of a written notice from the Town requesting Owner to remove said improvements, Owner will,exclusively at Owner's cost and expense and within one hundred twenty(120) days from receipt of said notice, remove or cause to be removed said improvements. Owner shall indemnify, defend and hold harmless the Town and its officials, employees, Exhibit 1 to Town Council Resolution No. 45-2014 11/5/2014 1 agents and contractors, from any claims, losses, damages or other liabilities that may arise from the removal from said improvements. The obligation to defend is separate and distinct from the obligation to indemnify and hold harmless and shall apply even if neither the Town nor Owner is found liable for the aforesaid claims, losses, damages or other liabilities. 3. Any improvements installed on Town property must be designed and constructed so as to be removable without damage or undermining of land or structures on the Owner's property and on adjacent or nearby property. 4. Owner shall be responsible for the stability of the project site along the length of, and adjacent to, the encroachment. 5. Owner shall be responsible for any drainage conditions affected by the encroachment. 6. Upon the failure of Owner to comply with any of the Permit Conditions,the Town may declare said improvements to be a public nuisance and may take such action as may be authorized by law to abate said nuisance. In addition, the Town may use any and all other remedies authorized by the Town's Municipal Code or state law. 7. The Permit Conditions are covenants and servitudes running with the land and shall be binding upon Owner and successors, assignees, executors, administrators and personal representatives thereto. OWNER(S): Signature": Print Name: Signature": Print Name: *Notarization of signature required [This document to be recorded at the County of Marin Recorder's Office) Exhibit I to Tovvii Council Resolution No. 45-2014 11/5/2014 2 EXHIBIT A Dra-wing of Approved Improvements [ATTACH APPROVED DRAWING IF surrABLE FOR RE,CORDATION] or insert the following text: Exhibit A, the drawing dated ,20 ,depicting the work approved in Town of Tiburon Encroachment Permit No. , is of a size or nature that is not amenable to recordation. Exhibit A is available for public review in the Public Works Department of the Town of Tiburon, located at 1505 Tiburon Boulevard, Tiburon, California, during business hours. Exhibit I to Town Council Resolution No.45-2014 11/5/2014 3 EXHIBIT B Permit and Permit Conditions [documents must be of suitable quality and clarity for recordation] Exhibit 1 to Town Council Resolution No. 45-2014 11/5/2014 4 Exhibit 6 To: Tiburon CA Town Council From: Richard Greenberg at 31 Apollo Road,Tiburon, CA 94920 (Cell: 267-974-8171) My name is Richard Greenberg and my family just relocated to Tiburon CA. We recently purchased 31 Apollo Road and are so happy and excited to be joining the Tiburon community. We have loved the experience over the 11t few months and look forward to years of happiness for our family of 5 (Me, Morgan, and our kids— Kayla, Caden, Cole). First, please know that we have no intention of challenging or disputing policies that the Town of Tiburon has in place. We fully respect, appreciate, and understand that policies are there to protect this great community and do what is best for Tiburon. We absolutely thank everyone on the Council and with the Town of Tiburon for your leadership and what you do for this great community. When we purchased and moved into the property, we were unaware that there was an issue with the fence location facing Mercury Ave and that it was outside of the property line in an encroached area. It wasn't until 6 weeks after moving into the home that we were made aware that the Certificate of Occupancy wasn't complete and that the home we purchased had an encroachment issue with the location of the fence facing Mercury. The new fence was placed at the same location of the old fence at the property by the builder before we purchased the home. Please see picture of old fence and the new fence that was placed in same location: . ° n hz .5 Old Fence at Property New Fence at property in exact same location and aligns with neighbor's fence Here is also a picture of the back yard (other side of fence)that was completed before we purchased the home: �P, Although the fence is in the same location as the previous fence and it is in same location of the neighbor's fence (aligns with neighbor's fence), It has recently been explained to us that the fence must be approved for an encroachment permit and would require an appeal. Unfortunately, this was not completed prior to us purchasing the home and we were unaware of this situation. Please know that we inherited this situation as the new home owner. For my family, we bought a new home with a relatively small yard and are now being faced with potentially losing almost 9 feet of our yard, having the fence moved, re-doing landscaping, etc... So, I only ask that you review our situation and understand that we are asking for this encroachment approval as the new homeowners, so we can enjoy the yard and property as it was understood it to be when we moved into the home. This is a truly unfortunate situation, as we were unaware there was any issue prior to purchasing the home. Please know we are fully respectful of Town Policy and are not here to challenge that policy or anyone. We only hope that our situation can be understood and considered. We truly hope that the fence can stay in the same location as the previous fence and lined up with the neighbor's fence, so that we don't have to lose a portion of our back yard and have an eye sore on the side of our home by no longer lining up with neighbor's fence. Thank you so much for your consideration and understanding our situation. look forward to meeting everyone, being part of this great community, and discussing live in person. Thank you, Richard Greenberg Greg Chanis From: Jim Gerney <Jim.Gerney@metwestterra.com> Sent: Wednesday, October 18, 2017 12:24 PM fi`E MAIL #t� To: Mayor Jim Fraser; 'Justin Flake' LAI Cc: Greg Chanis Subject: RE: DT- Council Meeting Hi Greg Per Jim's request for clarification on my change of position, I wanted to share my logic. With the recruiting of a new marketing leader, she has expressed the understanding to meet the BID requirements. This is the core concern I had, which has been resolved. Should it be exposed in the future, I may recommend to Disestablish again, but at this time, I see that we have the correct pieces to continue the BID. Thanks, Am Gerney Regional Vice President and General Manager Lodge at Tiburon,Toll House Hotel and Hotel AbRi Tiburon Tavern,Verge Restaurant,Puccini&Pinetti Restaurant C:(415)505-9399 www.metwestterra.com M W TH SANI F'RANCISCO GREEN-Z-A-A , poop, BUSINESS From: ISFraserl@comcast.net [mailto:JSFraserl@comcast.net] Sent: Wednesday, October 18, 2017 7:49 AM To: 'Justin Flake'; Jim Gerney Cc: 'Greg Chanis' Subject: RE: DT- Council Meeting Justin and Jim, It would be helpful to staff and the council if you could send Greg an e mail with some context on your decision to stay with the BID. Thanks, Jim From:Justin Flake [mLiltofl k @ r n io (,is rn] Sent:Tuesday, October 17, 2017 5:32 PM To:Greg Chanis<gfhanis Z�tpyvno.flfl ramr . r-> Cc:Jim Gerney<3im.GernF y& E vv tier ra_caarn>; Mayor Jim Fraser<J Fr s r1C?cc rr?cgst.net> Subject: Re: DT-Council Meeting Stephanie is on board. I'm fine staying w the BID. Justin Flake General Manager Marin Hotels Acqua * Waters Edge * Mill Valleylnn www.maririhotels.com (415) 388-9285 On Oct 17, 2017,at 10:40 AM, Greg Chanis<g-chgnis tc�yvnoftiburon.o >wrote: Jim G. and Justin, I understand there is some uncertainty as to whether you want the BID to continue or not. It is important to note the wheels are in motion to disestablish it and we will need to have some clarity on the issue relatively soon. Here's a quick summary of the 3-step BID disestablishment process and associated timeline. Step 1-Council passes a Resolution of Intent to disestablish the BID and sets the date for a Public Hearing. This step occurred on 9/20,with the Public Hearing set for tomorrow,Wednesday 10/18. Step 2-Council conducts a Public Hearing on the matter and passes a motion to introduce the proposed ordinance to disestablish the BID. This called the 'First Reading". This is what will occur tomorrow 10/18. Step 3-Council formally adopts the ordinance disestablishing the BID. This is scheduled for the Council meeting on november 1. Typically,this step is a formality, but in the case of the BID,it will be the last chance to stop the process of disestablishment. The agenda packets for the November 1 meeting will be finalized on Thursday October 26,and we will need to know by then what direction we are headed. Please let me know if you have any questions. Regards Greg Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 From:Jim Gerney [tpailtojim.Gen omctw st rr .cor ] Sent:Tuesday, October 17, 2017 9:39 AM To: 'Justin Flake' <fflr k a�rs�grinhotels.corn,>; Mayor Jim Fraser<JSFr r3 >cc rnr s .r� t> 2 Cc: Greg Chanis Subject: RE: DT-Council Meeting Pending the outcome Vfthe Stephanie recruiting, | will advise. If we get her on board, I would recommend we rescind the BID withdraw, and continue for, at least the next year. Thanks, <imoa0e002jpg>NmmGerney Regional Vice President and General Manager Lodge atTiburon,ToUHouse Hotel and Hotel Abxi Tiburon Tavern,Verge Restaurant,Puccini&p|nettiRestaurant C:(41s)sOs'9399 ^imaQeooaJpg> <inoage004.git' From: Justin Flake [ ] Sent: Tuesday, October 17, Z0179:3OAM Tm: ] ; Jim Gernay Cc: 'Greg Chanis' RE: [T- Council Meeting |'nn fine, either way. Jim G? Thanks, Justin Justin Flake General Manager ' Marin Hotels Acqua * Mill Valley Inn * Waters Edge Acqua /415> 380-0400 VVEH—(415)789'5093 MVI— (415) 389'8354 MVI—165Th/VckmortonAve. Mill Valley, C494941 VVEH—25 Main St. Tiburon, CA 94920 From: Sent: Monday, October 16, 2017 7:38 PM To: Justin Flake; ]inn Gmrnay Cc: 'Greg Chonis' Gentlemen, Can you update me on where we are with dismantling the BID? Shall the council proceed or do you want to withdraw your request? The decision is yours, we just need to know. If you decide to change your minds, an a mail to Greg with a cc to me would be helpful, and some context for your decision. Thanks, Jim PS. Any word on Stephanie? 4 Greg Chanis From: Justin Flake <jflake@marinhotels.com> Sent: Tuesday, October 17, 2017 5:32 PM To: Greg Chanis Cc: Jim Gerney; Mayor Jim Fraser Subject: Re: DT-Council Meeting LATE MAIL # Stephanie is on board. I'm fine staying w the BID. Justin Flake General Manager Marin Hotels Acqua * Waters Edge * Mill Valleylnn www.marinhotels.com (415) 388-9285���y� � On Oct 17, 2017, at 10:40 AM, Greg Chanis< chAnistcwnoftib€�r�n.cr >wrote: Jim G. and Justin, I understand there is some uncertainty as to whether you want the BID to continue or not. It is important to note the wheels are in motion to disestablish it and we will need to have some clarity on the issue relatively soon. Here's a quick summary of the 3-step BID disestablishment process and associated timeline. Step 1-Council passes a Resolution of Intent to disestablish the BID and sets the date for a Public Hearing. This step occurred on 9/20,with the Public Hearing set for tomorrow, Wednesday 10/18. Step 2-Council conducts a Public Hearing on the matter and passes a motion to introduce the proposed ordinance to disestablish the BID. This called the 'First Reading". This is what will occur tomorrow 10/18. Step 3-Council formally adopts the ordinance disestablishing the BID. This is scheduled for the Council meeting on November 1. Typically,this step is a formality, but in the case of the BID,it will be the last chance to stop the process of disestablishment. The agenda packets for the November 1 meeting will be finalized on Thursday October 26,and we will need to know by then what direction we are headed. Please let me know if you have any questions. Regards Greg Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 From:Jim Gerney [rnailto:Jim.Gernev(@nietwes€terra.com Sent:Tuesday, October 17,2017 9:39 AM 1 To: 'Justin Flake' ��mr]imFmser Cc: Greg Chanis Subject: RE: DT'Council Meeting Pending the outcome ofthe Stephanie recruiting, | will advise. if we get her on board, I would recommend we rescind the BID withdraw, and continue for, at least the next year. Thanks, <inomge002jpg>,fimmGerney Regional Vice President and General Manager Lodge atTiburon,Toll House Hotel and Hotel xbKi Tiburon Tavern,Verge Restaurant,Puccini&pinetdRestaurant C:(4z5)s05'9ay9 <imaQe003jpg> <inoage004.Qif> From: Justin Flake Sent: Tuesday, October 17, ZO179:30AM To: ; ]inn Gerney Cc: 'Greg Chanb' Subject: RE: [T- Council Meeting |'m fine, either way, ]inn G? Thanks, Justin Justin Flake Genera( Manager Marin Hotels Acqua * Mill Valley Inn * Waters Edge Acqua (415) 380-0480 VVEH—(4I5) 789-5093 K4V|— /415\ 389-8354 &0V|—165Thrncknnorton Ave. Mill Valley, CA 94941 VVEH—25 Main St. Tiburon, CA 94920 From: Sent: Monday, October 16, 20177:28PM To: Justin Flake; ]irn Garney Cc: 'Greg Chanis' Subject: Cq-- Council Meeting 2 Gentlemen, Can you update me on where we are with dismantling the BID? Shall the council proceed or do you want to withdraw your request? The decision is yours, we just need to know. If you decide to change your minds, an a mail to Greg with a cc to me would be helpful, and some context for your decision. Thanks, Jim PS. Any word on Stephanie? 3 TOWN OF TIBURON Town Council Meeting 505 Tiburon Boulevard October 1S, 2017 s Tiburon, CA 94920 Agenda Item: owl STAFF REPORT To: Mayor and Members of the Town Council From: Office of the Town Manager Subject: Town Special Event: Holiday Festival of Lights-December 2 Reviewed By: 44- BACKGROUND -BACKGROUND The Town Holiday Festival-Tree Lighting Ceremony has been in existence for over 20 years, and up until this year, 2017, has been sponsored solely by the Tiburon Peninsula Chamber of Commerce. The Ceremony has been a very successful community event, comprised of various activities including Gingerbread House making, hand-made ornaments, a horse drawn carriage or hay wagon, and a visit from Santa. The festival then culminates in front of the fully decorated and lighted tree that is turned on at 6pm, followed by a choral presentation from Saint Hilary School and caroling sing-along. A few years ago Destination Tiburon and the Chamber installed permanent rooftop lighting on Main Street and Ark Row. In addition the Town has arranged for the following 1) Lighting of Town Hall 2) Lighting of light poles on Tiburon Blvd (13 w/2 wreaths each 110 w/1 wreath each) 3) Median tree lighting on Tiburon Blvd (from Town Hall to round-about)-trunk wrap only. 4) December 2016 saw the addition of 10 strands of bistro lighting on Main Street. ANALYSIS Looking at the success of this event, both Town Event Coordinator, Patti Pickett, and Chamber of Commerce representative, Melanie Haddad, feel that there is a strong opportunity to build on the Festival, aiming to bring people into Tiburon as a holiday destination, strengthening the community ties to Tiburon, bringing commerce to the downtown area, and offering more family activities to an already successful late afternoon/evening event. Name of event: Tiburon Festival of Lights (Exbibit No. 1) TOWN OF TIBURON PAGE 1 OF 3 .1 o\v 11 Council MCCLing This would be achieved through the following additions to the existing activities listed above: • "Tiburon Festival of Lights" extended Town Lighting project. The goal is to create a festival of lights destination, starting the weekend following Thanksgiving and lasting through the Christmas and New Year holidays. This would be achieved by adding a substantial number of lights and enhancing the existing ones 1) Town Hall: Additional third side of the building will be lit. 2) Median tree lighting on Tiburon Blvd: in addition to the trunk wrapping the lighting will extend into the canopies of all of the trees. 3) Point Tiburon Palm Tree: While the Palm tree on the Pt. Tiburon lagoon was wrapped last year, there was inadequate electricity to the site, and the tree was frequently unlit. We are proposing an electrical box be permanently installed for the lighting of this heritage tree. Approval for this has been obtained from the Point Tiburon property owner and Public Works would be able to carry out this installation at a low cost. 4) 4 Trees on Ferry Plaza: Trunk wrapping and canopies on all trees. 5) 1 Tree on Main Street: located in front of Servino—Trunk wrap and canopy. 6) Main Street: Increase to 1750' of bistro lighting 7) Ark Row: 9-11 trees will have complete trunk wrapping and canopies. 8) Possible addition: Law Office Building at end of Main Street and Art Row - Image projection onto building or extensive lighting display. • Closure of Ark Row and Tent Installation. In order to draw residents and visitors up Main Street to Ark Row, the proposal is to close Ark Row and install a covered tent with sides, lighting and heating. 1) Ark Row Closure: Event is one day, December 2 — Start 2pm I Tree Ceremony 6pm 2) Tent installation and take down: Ark Row closure for installation 1pm Friday, Dec. 1. Ark Row reopens approximately 11 am Sunday, Dec. 3 after take down. 3) Tent will be installed directly against the island. (80' x 20' or 80' x 10')— (Exhibit No. 2) • Pop-Up Festival on Ark Row activities. The goal is to create a holiday market atmosphere with food, shopping and entertainment within the tent and extending to merchants on Ark Row. This would also bring commerce up to Ark Row, connecting it to Main Street activities. 1) Central area for showcase of local school choral groups and bands. Possible kid's DJ for dancing. 2) Food and drink tables —for onsite consumption and gifts. 3) Artisan tables—handmade and imported wares for sale, curated by Tiburon's local merchants. 4) Children's activities such as Holiday card making, games/ 5) Cookie Crawl and Children's Candy Fantasia—A wonderland of sweets 6) Possible Photo Booth .._._____________.____._._______.. .._.._.__ _._._-._._..__..__.___._..._..._._ ..____._ �1(YIN l�1 11131 l:o\ 1'at�c?o,( l_ v,n C otII—;, • Santa's North Pole — Santa will anchor the end of Art Row at Ark Row Kids with a decorated "Workshop". Pictures taken with Santa. • Possible Fire Truck (antique) arrival of Santa (and children). • Costumed holiday characters handing out candy. • Professional strolling costumed singers will cover Ark Row and Main Street. • Possible horse-drawn carriage ferrying people to the end of Main Street (one-lane only), cost permitting. FINANCIAL IMPACT • The projected estimated cost for the expanded Festival of Lights is $36,855. • The projected estimated income is $25,000. • The Town of Tiburon has $7,500 currently in the budget for holiday lighting. • Additional allocated funds being requested are $5000. Breakdown is as follows: 1) Estimated cost excluding horse carriage I including contingency : $24,855 2) Estimated lighting cost: 12,000 Total estimated cost: $36,855 3) Estimated dedicated income—Chamber of Commerce: (17,355) Estimated Mise. Sponsorships: (3,500) Estimated Gingerbread House making income: (3,500) Holiday Lighting Town Budget (7,500) ($5'000) RECOMMENDATION Staff recommends that the Town Council: 1. Move to approve additional $5000 allocation for the expanded 2017 Festival of Lights 2. Move to approve closure of Ark Row from Friday afternoon, 12/1 — Sunday morning, 12/3 Exhibits: No. 1: Flyer to promote: Tiburon Festival of Lights No. 2: Mapping of lighting project and tent placement Prepared By: Patti Pickett,Administration y �f r u u EXHIBIT NO. 8/30/2017 86a Main St-Google Maps ,rid r ale Maes 86a Main St � • q ,_•Y ,,:, _� s a7M� c �za�„e�`�F�fY� x`� ` v �`._,� 3�� �..r=,^���,:. ti r �.c , 0 T s1 .sv , 0 4 7✓. -�, Fes,.->: „y.,t. .•� �, v r< A J Sr. ,p $ I pp d _a. « „ y t C" Y ^y ifa f ti3 R .,.. .. ,„' �,r r � Ys ;M;; , `.: .. �: �::�✓r•:� r��,�.Vis,. �. .��-� .., .,>....., .,.... ;..• .,., � � M .,., e:>. �.i ..,.. ” -. :'ass -; h.��^ �.,{:,. F"2...:s tz;. �.z " � � .S?:, �� � fir; ^` �� �•a�,. l4 r r� nE. 4 1 } f U k it f<ar , a _ , PRWIU� V"2f 1r S 7' t. ti i3 f. L a I y c sv t 3 ,< z Imagery©2017 Google,Map data©2017 Google United States 50 ft K. 0 of v EXHIBIT NO. https://www.google.com/maps/place/86a+Main+St,+Belvedere,+CA+94920/@37.873404,-1 22.458214,178a,35y,30.28h,8.36t/data=!3m 1!1 e3!4m5!3m4!1 sOx80858462b28afb59:Ox8b7f072882c5348!8m2!3d37.8737562!4d-122.4582141 1/1 TOWN OF TIBURON Town Council Meeting October 18, 2017 1505 Tiburon Boulevard Tibur ,CA 94920 Agenda Item: onA Z fi /f f1 STAFF REPORT To: Mayor and Members of the Town Council From: Office of the Town Manager Subject: Bicycle Pedestrian and Automobile Education Report and Implementation Plan Reviewed By: 4:1- BACKGROUND At the August 17th Council meeting of 2016, Town Council directed the POST Commission to begin its efforts at strengthening the 2016 Bicycle Pedestrian Master Plan section on"education programs". Council's direction to POST was to work with interested parties in researching options and best practices for the development of an ongoing and sustainable training program and community education campaign focused on bicycle, pedestrian and driver safety. At the POST meeting of September 20, 2016,the Commission appointed Vice Chair Allen and Commissioner Thier to the Bicycle Pedestrian Safety Education ad-hoc subcommittee to study the issue and make formal recommendations to the Commission. The ad-hoc subcommittee engaged in discussions with the community, acquired knowledge about similar programs in other municipalities, coordinated with local schools, town officials, and the police department to compile a report that provides recommendations for creating and maintaining a sustainable, efficient and effective public education program for roadway safety. The Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian and Automobile Education Report (The Report) was unanimously approved by the POST Commission at the regular meeting of May 16th. The Report is attached as Exhibit 1 of this staff report. ANALYSIS The Report provides broad direction to the Town to create a public education program focused on bicycle, automobile and pedestrian safety. The following are three of the main recommendations: 1) Use the Tiburon Website, Tiburon Town Talk and Social Media. 2) Provide additional funding for education outreach. 3) Perform infrastructure improvements to enhance bicycle, pedestrian,and driver safety. Staff has analyzed the report and used its recommendations to generate a Bicycle, Pedestrian and Automobile Education Implementation Plan (The Plan) that is attached to this staff report as TOWN OF TIBURON PAGE 1 OF 2 Exhibit 2. The Plan identifies specific recommendations included in the report that staff has determined can be implemented immediately, or in the very near future. RECOMMENDATION Staff recommends that the Town Council: 1. Receive a presentation of the bicycle, pedestrian and automobile education report by Councilmember Thier. 2. Receive public comment on the bicycle, pedestrian and automobile education report and implementation plan. 3. Approve the bicycle, pedestrian and automobile education report and implementation plan. Exhibits: 1. Bicycle, Pedestrian and Automobile Education Report 2. Bicycle, Pedestrian and Automobile Education Implementation Plan Prepared By: Dmitriy Lashkevich,Associate Engineer Exhibit 1 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 INTRODUCTION The Town of Tiburon wants to enhance its Bicycle, Pedestrian, and Automobile Safety Outreach and Education as part of the 2016 Town of Tiburon Bicycle and Pedestrian Master Plan. This Report delineates a few recommendations that the Town can potentially implement to achieve this goal. BACKGROUND On August 17, 2016, The Tiburon Town Council, through Vice-Mayor Jim Fraser, requested that the Parks, Open Space and Trails Commission (POST) strengthen the 2016 Bicycle Pedestrian Master Plan section on Education Programs and create a Subcommittee to look at the issue of bicycle, pedestrian, and automobile safety education in Tiburon and report its findings back to the Town Council. The Tiburon Town Council directed that POST begin its efforts at strengthening the "Education Programs" Section of the 2016 Bicycle Pedestrian Master Plan by: • Re-engaging with their partners in the training programs and develop an ongoing, sustainable training program for bicycle and pedestrian safety. • Working with interested parties to research options and best practices for the development of community education campaigns focused on bicycle, pedestrian and automobile safety. At its September 20, 2016 meeting, the Parks, Open Space and Trails Commission appointed Commissioners Ms. Holli Thier and Mr. Park Allen to lead this Subcommittee and to make recommendations to POST and to the Town Council. The Subcommittee followed a process of gathering public input, which included the following elements: 1. Outreach to individual stakeholders in the Town of Tiburon 2. Outreach to organizations and groups of individuals working on these issues 3. Outreach to the schools, Town of Tiburon departments, residents, and visitors to Tiburon 4. Mass E-mail blasts to individuals who have expressed a past or current interest in these issues 5. Hosting public meetings at which individuals and organizations could share ideas on how to improve bicycle, pedestrian, and automobile safety outreach and education. A Bicycle, Pedestrian Safety Education Workshop was hosted by the Ad-Hoc Subcommittee of the Parks, Open Space and Trails Commission on November 29, 2016. This meeting was publicized in The Ark, to the schools, and a Town email address was disseminated for any member of the public to share ideas with the Subcommittee. In addition, POST set aside time at its regular meetings for input. Page 1 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 6. Advertisements prior to and after the Subcommittee Workshop, including Town of Tiburon Staff e-mail for comments from those who could not attend the Workshop or Meetings. 7. Attendance at partner meetings, workshops and events. 8. Research on best practices for bicycle, pedestrian and automobile education from other and similar jurisdictions. We want to recognize Tiburon Town Mayor, Mr. Jim Fraser for his vision and dedication to the safety of all who live, work, play and visit Tiburon. Without Jim's dedication and the Town Council's support to looking at ways to enhance bicycle,pedestrian and automobile safety and education here in Tiburon, our Subcommittee would not exist. We want to especially recognize members of the Town staff who worked very hard to begin the implementation of some of the recommendations during the time period that we were doing our work. Their proactive approach and responsiveness to the community's suggestions should be recognized and commended. The Ad Hoc Subcommittee wants to acknowledge the very hard work of Town staff Members, Patrick Barnes, PE, Town of Tiburon Director of Public Works/Town Engineer, and Dmitriy Lashkevich, Associate Civil Engineer. Not only were they always available to assist the Subcommittee with everything we needed, but they even started implementing ideas (website updates) from the public prior to our report being published. We also want to thank Town Manager Greg Chanis for allowing the website updates to happen. The community suggested that the Town of Tiburon have a separate area on its web page to list pedestrian, bicycle, and automobile safety and education, including items like the new Bike Boxes on Tiburon Boulevard. Town Manager Greg Chanis, Public Works Director Patrick Barnes, PE and Associate Civil Engineer Dmitriy Lashkevich immediately posted items to the website well in advance of this plan being drafted and started implementing these suggestions immediately. We want to thank Tiburon Community Development Director, Scott Anderson for his valuable input. We also want to recognize The Ark Newspaper and Deirdre McCrohan, Reporter, for publicizing coverage of the Subcommittee's efforts, publishing notices about upcoming meetings, and for her attendance at and coverage of all of our public meetings. During our process, the Ad Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Safety Education looked at what efforts are existing in Tiburon, what are best practices recommended or implemented in other jurisdictions, and what Tiburon could do in the future. It is the Subcommittee's purpose to gather the research for the Town Council for their potential future action. On March 30, 2017, the Ad-Hoc Subcommittee requested that Town Manager Greg Chanis ask the Town Council Budget Committee to set aside $10,000 for possible appropriations after the Town Council determines which recommendations they desire to Page 2 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 implement. We have also provided recommendations, but please note that we looked at what could be done quickly and what would provide the greatest outreach at the lowest cost to the Town in determining our recommendations. The Subcommittee does not promote one mode of transportation over another. Rather, the single goal of the Subcommittee is to assist the Town of Tiburon in enhancing safety for auto drivers, transit riders, and those who walk or bike in Tiburon through enhanced outreach. The Subcommittee did not receive any bad ideas and wishes to also acknowledge the wonderful participation of the residents and stakeholders here in Tiburon for their dedication to improving safety here in Tiburon. We want to especially recognize the ideas shared with us by Police Chief Mike Cronin, Reed Unified School District Superintendent Dr. Nancy Lynch, Belvedere Tiburon Joint Recreation Executive Director Cathleen Andreucci, Wendi Kallins, Programs Coordinator of Safe Routes to Schools, PTA Liaison Angela McInerney, Kathy McLeod, Matina Seremetis, and Katerina Udalova for their amazing knowledge, input and ideas for how to make the community in which we live safer for all. EXECUTIVE SUMMARY The Town of Tiburon has made great efforts to provide outreach to its residents and visitors regarding how bicyclists, pedestrians and automobile drivers can safely share the road and paths throughout Tiburon. The Ad-Hoc Subcommittee details many of these efforts in this Report and recommends that they all be continued. The Ad-Hoc Subcommittee looked at ways to strengthen these efforts and to provide greater outreach to Tiburon residents, visitors, workers, and travelers by recommending the most cost-effective ways to enhance outreach. The Ad-Hoc Subcommittee chose the following three recommendations (described in greater detail below)to provide greater bicycle, pedestrian and automobile outreach and education for the Town of Tiburon, its residents, visitors, workers and travelers: 1. Greater use of the Town of Tiburon Website, Tiburon Town Talk Online Newsletter, and Social Media 2. Greater Funding for Local Tiburon Outreach and Education Programs 3. Infrastructure Improvements to Enhance Bicycle, Pedestrian, and Automobile Safety and Education Page 3 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 FINDINGS AND RECOMMENDATIONS OF THE PARKS, OPEN SPACE AND TRAILS COMMISSION AD-HOC SUBCOMMITTEE ON BICYCLE, PEDESTRIAN AND AUTOMOBILE SAFETY EDUCATION • CURRENT BICYCLE PEDESTRIAN AND AUTOMOBILE SAFETY EDUCATION EFFORTS IN TIBURON Since the Ad-Hoc Subcommittee was created on September 20, 2016, we have attempted to gather what bicycle, pedestrian and automobile outreach and education efforts are currently happening in Tiburon. Although we attempted to gather a comprehensive list of all that is currently being done, we apologize if we are unaware of any specific effort. In addition, efforts are changing every day, which means since our outreach concluded or this report was written, there might be additional bicycle, pedestrian and automobile safety education efforts which will not be identified in this report. The Town of Tiburon is currently performing the following Bicycle, Pedestrian and Automobile Safety Education efforts: A. The Town of Tiburon o Infrastructure Improvements for Bicyclists, Pedestrians and Motorists ■ The Town of Tiburon works daily to improve safety for Bicyclists, Pedestrians and Motorists. A few recent examples are Blackfield Crossing Bike Boxes and Avenida Miraflores Bike Lanes, Installation of audible pedestrian crossing signals at T iburon Boulevard and Beach Road, installation of a flashing beacon at Neds Way, utilizing the electronic changeable message sign to inform drivers of upcoming events that may impact road conditions (such as Bike to School Day). o Town of Tiburon Website ■ The Town of Tiburon publishes information on the Town Website. A recent example is the posting of National Bike to School Day (May 10, 2017) on the front page of its website, Caltrans District 4 Bicycle Plan Survey, as well as the publication on How to use the Green Bike Boxes at Blackfield Drive. Page 4 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 o The Tiburon Talk Newsletter ■ The Town of Tiburon disseminates a regular online newsletter called the Tiburon Talk. The Town regularly includes information about bicycle, pedestrian and automobile safety education. Recent examples include the National Bike to School Day (May 10, 2017) Green Bike Boxes at Blackfield Drive, the Police crackdown on Texting and Driving, and safety events throughout the year. o Town Partnership With The Ark ■ The Town of Tiburon works with The Ark Newspaper, which has published information on the Town's bicycle, pedestrian and automobile safety and education efforts. A recent example is The Arks's coverage of the Green Bike Boxes at the Town of Tiburon. o Town of Tiburon Bicycle and Pedestrian Master Plan ■ The Town regularly reviews, makes recommendations for funding, and implements projects of the Tiburon Bicycle and Pedestrian Master Plan. o Transportation Authority of Marin ■ Coordination With Transportation Authority of Marin (TAM)- Town Staff and a representative of the Town Council work directly with the Transportation Authority of Marin to seek funding for transportation projects. TAM is a funding agency, which allocates all transportation dollars that come to local jurisdictions in Marin. TAM meets with local staff(usually public works) for updates on funding opportunities, bundling individual grant requests (to increase chances of funding from regional or state agencies), and other related activity that tracks and gets transportation money to us. Path and bike money from TAM comes through the Measure A (local transportation sales tax) Safe Pathways Program - or regional grants subject to Federal and state priorities and their funding programs like ATP (Active Transportation Program). o Community Organization Participation ■ Staff Participates Regularly in Safe Routes to Schools Taskforce Meetings, engages with and holds discussion with proponents, stakeholders, Task Force Members, and other Community Organizations to improve bicycle, pedestrian, and automobile safety. Page 5 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 o Recognition of International Walk to School Day in October and National Bike to School Day in May B. Town of Tiburon Police Department o Distracted Driver Campaign-Crackdown on Texting and Driving and Regular Patrol/Presence During School Drop-Off and Pick-Up o Publication from the Chief to the School through A Message From the Superintendent on February 16, 2017 on texting and driving o Chief Cronin and Chief Seylor conducted safety presentation to Bel Aire Students in February, which focused on bus, walking, bicycle and motorist safety, a Bike Rodeo and Safety Days at Reed and at Bel Aire Schools. o The Tiburon Police Department utilizes the Tiburon Talk Newsletter to publicize safety campaigns, such as the distracted driver, texting and driving, stopping behind school buses, and other outreach campaigns. o The Tiburon Police Department spends time in the morning and afternoon around the schools educating drivers, bicyclists and pedestrians by stopping them and in some cases writing tickets. o The Tiburon Police Department spends time on Saturdays and Sundays at Blackie's Pasture and on Main Street and Tiburon Boulevard to ensure compliance with all signs and regulations. o Traffic Safety Committee-Chief of Police and Tiburon Public Works Director investigate complaints or accidents on an as-needed basis. o Speed Awareness Signs-The Tiburon Police Department has used speed awareness signs, which can tell passing bicyclists and motorists how fast they are travelling. The signs are moveable, and the Police Department has found them great tools to get folks to slow down. o Radar Enforcement on Old Rail Trail During Summer and Weekends-The Police Department utilizes radar enforcement on Old Rail Trail as a means of educating folks regarding their speed and ensuring compliance with traffic safety. o Traffic Stops-The Tiburon Police Department utilizes traffic stops as a method of enforcement and education. The Department estimates that they write a very low percentage of citations, citing only 1 out of every 7 people who are stopped for moving violations, focusing on educating drivers rather than punishing them as a method of outreach regarding traffic safety and a means to change behavior. Page 6 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 C. Reed Unified School District o E-mail Blasts concerning Bicycle, Pedestrian and Motorist Education via the District and Individual Schools o Safe Routes to Schools(SR2S)-Reed Union School District& Safe Routes to Schools are in the process of developing suggested route maps for students to safely bike and walk to school. o Safe Routes to Schools Education Classes are taught in 2na, 4t", and 6t" grade education as part of the physical education curriculum. o The Parent Teacher Association of the Reed Unified School District has made a Safe Routes to Schools Position within the PTA to act as a liaison between the PTA and the Safe Routes to Schools organization. o Dive Deep and/or Mini-Dives-Dive Deep and Mini-Dives are a curriculum through RUSD in which children focus on specific topics for a short period of time. There has been discussion of a Dive Deep or Mini-Dive focusing on bicycle and pedestrian education. o After School Classes o Assemblies o Yellow Bus Challenge-Works to reduce congestion during peak periods by encouraging school children to use the buses, rather than have parents drive them. o Recognition of National Bike to School Day in May and International Walk to School Day in October o Redwood High School Impact Driving Program D. The Belvedere Tiburon Joint Recreation (The Ranch) a. After school classes regarding bike safety, including mountain biking and riding class for Bel Aire Students and a second grade blacktop class b. Participation in Community Events that promote safety E. The Ark Newspaper a. Coverage of the Town of Tiburon news, including bicycle, pedestrian and automobile safety and education Page 7 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 F. Other Organizations a. Safe Routes to School (SR2S)-The Safe Routes to School Program combines classroom education, special community events and coordination between school officials, parents, and Public Works officials to create safe environments for walking, biking, and taking transit to school. The Transportation Authority of Marin administers the Safe Routes to School Programs to promote: 1. Walking, bicycling, taking transit or carpooling to school; 2. Planning safer walking and bicycling routes to schools; 3. Funding the construction of Safe Pathways to Schools; and 4. Providing crossing guards at major intersections; and 5. Offering safety classes and providing safety curriculum for schools. Safe Routes to School provides great work in focusing on safe routes for students to bike or walk to school and ongoing safety tips. They have: i. Created Safe Routes for Children to Get to School Within the Reed Unified School District ii. Participated in Tiburon Family Bike Ride Program-October 9, 2016 iii. Assisted Tiburon in determining submissions for Safe Pathways to Schools funding, which is for engineering, environmental clearance, and construction of pathway and sidewalk improvements, including safety improvements at street crossings. iv. Offered an entire Safety Curriculum for students and currently teaches Education Classes in 2nd, 4th, and 6t" grade at the Reed Unified School District as part of the physical education curriculum b. WheelEscape-Great local Tiburon nonprofit that promotes a love for cycling and a respect for rules of the road. Events are created by volunteers, usually are grant funded, and are provided to the public for free. Notices are sent out using NextDoor, Facebook, Twitter, and to a direct email list. The organization holds clinics that include different aspects of bicycle education, including mechanical, street skills, bike handling, routes for kids doing bike trains, group riding clinics, after school bike clubs, and more. c. Marin County Bike Coalition-Marin County Bike Coalition hosted a Family Biking Clinic on October 16, 2016 that was advertised in The Ark, posted on Next Door, and put in the WheelEscape E-mail blast. The Page 8 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 Topics covered included obeying stop signs and traffic lights, riding your bike in the same direction as the cars on the road, hand signals, balance, braking, steering, stopping and starting, and walking your bike in a crosswalk. The Ad-Hoc Subcommittee recommends that all of these above efforts be continued. Below are recommendations for what Tiburon can do in the future to enhance Bicycle, Pedestrian and Automobile Safety and Education. • RECOMMENDATIONS FOR BICYCLE, PEDESTRIAN AND AUTOMOBILE SAFETY EDUCATION EFFORTS IN TIBURON Throughout our meetings, we received many recommendations for outreach efforts that the Town of Tiburon should consider. We determined that we wanted to pass all of these recommendations on to the full POST Commission, and eventually to the Town Council for its review and evaluation in consideration of the Town's other budget and staffing priorities. The Appendix to this Report contains all of the ideas, plans, proposals, and suggestions the Subcommittee received. This report is a first step to improve Tiburon's Bicycle, Pedestrian, and Automobile safety education efforts. We have no doubt that many more suggestions will be advanced or implemented after the Subcommittee has finished its work. Although there were many wonderful ideas presented to the Ad Hoc Subcommittee, we chose to focus immediately on those ideas that we think are most suited to Tiburon and are the most cost-effective and will provide the greatest outreach per dollar spent. Due to limited resources for this funding year, we had to make some tough choices. We want to make it clear that we did not receive any bad recommendations, and that many of the items could be implemented in future years. However, we have listed our top three (3) items that can be implemented immediately to improve bicycle, pedestrian and automobile safety education here in Tiburon. Below you will find our immediate recommendations in each category followed by other recommendations that need additional study, funding, or more time for consideration. The top priorities we wish to recommend for this fiscal year are the following: 1. Town of Tiburon Website, Tiburon Town Talk, and Social Media a. Town of Tiburon Website-We recommend that the Town of Tiburon create a Safety Corner on its website where bicycle, pedestrian and automobile safety and education materials are posted. We recommend that the Town of Tiburon Website provide a monthly look at different bicycle, pedestrian and automobile safety and education and highlight one item. There are many sources of free information that can simply be used Page 9 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 by the Town of Tiburon to post on its own site (please see the links below in the text of this Report). We recommend that the one safety item that the Town highlights per month become part of an integrated outreach campaign utilizing earned or free media, social media, Tiburon Talk e-mail blasts, all Departments, and work with the Reed Unified School District to get e-mail blasts to parents and curriculum/training to students, to highlight the same safety issue. b. We recommend that the Town create a Town of Tiburon Safety Day in coordination with the City of Belvedere, the Belvedere-Tiburon Joint Recreation Committee (The Ranch), the Police Department, the Reed Union School District, Safe Routes to School, and other local organizations/individuals, through which to highly publicize Pedestrian, Automobile and Bicycle Safety Education. We recommend that this Safety Day occur in the beginning of the year in order to assist students and get drivers, riders, and pedestrians focused on safety. Tiburon could have its Safety Day in September during Pedestrian Safety Month in California, which would also serve to greater highlight pedestrian safety in Tiburon, and achieve greater awareness during the beginning of the school year. c. On the Town of Tiburon's current website, there is a Bicycle and Pedestrian Safety Tab under the Resident's Section. The Town of Tiburon heavily publicized the Bike Boxes at Blackfield Drive under this Section, in the Tiburon Talk Newsletter, and worked with The Ark Newspaper to develop comprehensive coverage of the Bike Boxes. We would like to see the website expanded to cover bicycle, pedestrian, and automobile safety and education, and have tabs linking to the proposed Safety Corner in both the Residents Section, in the Visitors Section, and highlighted prominently on the front page. Currently, the Town of Tiburon's website has four buttons on the front page highlighting Agenda and Minutes, Destination Tiburon,Notify Me, and Tiburon Newsletter. We would like to see a fifth button (or perhaps place the Notify Me button lower on the site if you want to keep just four buttons) called Safety Corner or similar name to prominently highlight the Town's commitment to Bicycle, Pedestrian and Automobile Safety and Education. The City of Mill Valley website is a good resource to review prior to setting up the Bicycle, Pedestrian, and Automobile Safety and Education Section on Tiburon's Website. Mill Valley has a prominent button on the front page of the website that says Traffic, Transit, Walk, and Bike. In this Section, there are references to Safe Routes to School; Street Closures; Steps, Lanes, and Paths Maps; the School Bus Program; Traffic Calming; Walk and Bike; and other related resources. Page 10 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 http://www.cityofillillvallev.org/services/traffic/default.htm This is a good model for Tiburon to review prior to revising its own website. d. There are many free sources of information that can be utilized on the Town of Tiburon website. Some are detailed below and others are in the Appendix to this Report. i. Utilize free resources like streetssmartsmarin.org and post Pedestrian Safety Tips Flyer, Bicycle Safety Tips Flyer, and Safety Tips for Drivers Flyer http://www.streetsmartsmarin.org/smart images/pedestrian saf ety tips.pdf http://www.streetsmartsmarin.org/smart images/bicycle safety __tips.pdf littp://www.streetsmartsmarin.o7•g/smart images/safety tips to r drivers.pdf http://www.streetsmartsmarin.or /sg mart images/Road Test Dr iving Quiz Safety Tips; www.buschallenge.org/pages/bus-rules www.dmv.ca.gov/portal/dmv/detail/pubs/hdbk/speed limits http://guide.saferoutesinfo.org/graduated walking/index.efill http://www.saferoutesinfo.org/program-tools/education-tip- sheets http://www.saferoutesinfo.org/sites/default/files/tips for paren ts.pdf Chief Cronin and Chief Seylor Presentation to RUSD Please see PDF included in the Appendix to this Report ii. Encourage Residents to take the Safe Driving Pledge and link to StreetsSmartMarin.org http://www.streetsmartsmarin.org/pledge.html iii. Publicize Walking, Biking, School Routes, Transit, Ferry and Bus maps/schedules, and other maps on the.Town of Tiburon website through links or posts Page 11 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 haps://www.marincotmty.ori/,-/media/c3536266f253480ca6df e43d807ed5cl-.ashx https://www.marincounty.org/-/media/f6el 9b6637264ce6a282 874d728595e6.ashx Marin Transit: http://marintransit.or(-,/routes/219.html iv. Publicize links concerning roads within Caltrans jurisdiction that are shared by Tiburon, for example the recently posted Caltrans Survey on Biking. We recommend that the Town link to the information and posted to the Town of Tiburon website and also in the Tiburon Talk v. Post road rules, path rules and open space rules and safety information on the website vi. Have a tab on the website where bicyclists, pedestrians, and motorists can report overgrown vegetation that might be obscuring paths, lanes, signs and roads or publicize existing tabs vii. Ensure approved maps from SR2S are posted to the Town's website and encourage partners to post as well viii. Ensure The Ark publishes the Town of Tiburon website in its articles in order to drive traffic to the Town's site ix. Work with The Ark, the Marin Independent Journal, and other traditional media outlets to publicize general pedestrian, bicycle and automobile safety information related to Tiburon, as well as, maps x. Town Wide Celebration on National Bike (walk, bus or carpool) to school day. This is an incredible opportunity not only for the schools but also for the<Town of Tiburon to highlight its pedestrian, automobile, bicycle safety and education outreach plan and resources available. xi. Encourage Destination Tiburon to post similar safety information, maps, lanes, paths, and rules of the road. xii. Partner with the Reed Unified School District to ensure information shared on the Town of Tiburon Website is also shared on the Reed Union School District Website, the Page 12 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 Foundation Website, and also communicated to the parents through the District and school email blasts. e. Tiburon Town Talk-Tiburon Town Talk has featured the Green Bike Boxes and other issues related to safety in the past. i. Tiburon Town Talk should have a Safety Corner (similar to the recommendations for the website) in which different safety tips and automobile, pedestrian, and bicycle safety items are highlighted each time an online version is disseminated. There should be a link to these resources on the Town of Tiburon's webpage and an integrated outreach campaign. The monthly website highlights regarding automobile, pedestrian and bicycle safety should also be highlighted in the Tiburon Town Talk Newsletter. f. Social Media-Social media is a very inexpensive method to provide greater outreach to the Town, visitors, workers and travelers. We recommend that Tiburon set up, at minimum, Facebook and Instagram accounts. i. Add to an existing staff position social media responsibilities or, fund if, need be, a part-time Town of Tiburon Social Media Coordinator. a. Utilize social media to disseminate information regularly on Pedestrian, Automobile, and Bicycle Safety b. Create links to maps or use app/website like mapmyride, which gives maps for bicycle riders specific to Tiburon http://www.mapmyride.com/us/tiburon-ca/ 2. Greater Funding for Local Tiburon Outreach and Education Programs- We were very impressed with the community members and organizations already providing education and outreach regarding bicycle, pedestrian, safety and education. More grants should be written to fund local programs like Wheel Escapes, which is a Tiburon-based non-profit that promotes a love for cycling and respect for the rules of the road. a. Greater Funding for Local Tiburon Programs-Tiburon and Marin County have some great organizations conducting local programs that we believe should be expanded to promote more classes, clinics and workshops. A list of possible organizations that could provide these classes, clinics, and educational programs are, including, but not limited to, Marin County Bike Coalition, WheelEscapes, Safe Routes Page 13 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 to Schools, Street Smart Marin, The Belvedere Tiburon Joint Recreation (The Ranch) i. Biking-Biking programs specifically related to safety, sharing the path, safe speeds, how to avoid an accident with an automobile, would greatly benefit the community. ii. Bicycle, Pedestrian and Automobile Education-Organizations, including but not limited to, Safe Routes to Schools and Street Smart Marin offer some very good training and classes for bicyclists, pedestrians, and automobiles to share the road or path. These Marin-based programs have been great at providing local information. iii. Pedestrian Programs-We find a lack of resources currently in promoting general pedestrian awareness and safety in Tiburon. We find that the Safe Routes to Schools promotes pedestrian safety as it relates to the schools and Tiburon could benefit from more pedestrian outreach to the general public. We recommend that Tiburon post pedestrian safety tips on its website as detailed above and that we look for more pedestrian safety programs that could be created and highlighted within the next year. We recommend that these programs be delivered to the general Tiburon population and also that tips be posted on the website for travelers, visitors, and workers within Tiburon and disseminated through social media. iv. Seniors-We find a lack of local driving programs directed towards seniors. AARP does host programs for seniors in Corte Madera. We recommend that Tiburon request that the AARP host programs locally at the Tiburon Library or other Tiburon venue. Please see the attached program flier in the Appendix to this Report. Other Recommendations: b. Grant Writer-We recommend that Tiburon look into the cost and feasibility of an as-needed grant writer who could increase the number of grants written, identify additional potential funding sources, and expand the resources for Tiburon's bicycle, pedestrian and automobile safety and education. We recommend that the Town of Tiburon investigate funding sources that would allow the Town to fund a study of all similar jurisdictions to Tiburon and incorporate the best practices into a future outreach and education plan. This Report is a great start at enhancing the Town of Tiburon's Bicycle, Pedestrian and Automobile Safety and Education, but in the future it would be great Page 14 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 to look at similar jurisdictions to develop a list of best practices that could be implemented in Tiburon. 3. Infrastructure Improvements to Enhance Bicycle, Pedestrian, and Automobile Safety and Education a. Ensure that there is adequate signage to promote safety for bicyclists, pedestrians, and automobile drivers. Some proposed examples are below: i. Welcome signs/maps at Blackie's Pasture and Downtown Tiburon for pedestrians and bicyclists with route and safety information and Town of Tiburon website highlighted for further information. Work with the Tiburon Chamber of Commerce, Tiburon Peninsula Foundation, Blazing Saddles, and explore grant funding for the cost of signs and maps. ii. Implementation of and fundraising for infrastructure improvements already approved (i.e. signage at Greenwood Beach Road) iii. Continuing studies to determine signage priority b. Continue to work with Safe Routes to School, POST, and the Town Council to prioritize safety-related projects for the Town of Tiburon through the Bicycle Pedestrian Master Plan and local existing processes c. Utilize Changeable Message Signs for Traffic Safety and Awareness Messages-Tiburon currently uses the changeable message signs to highlight events and construction. We have determined that the changeable message signs are a great method of reaching automobile drivers in Tiburon, pedestrians, and bicyclists. For some members of the public who are not residents, do not receive the Tiburon Town Talk, and do not look at Tiburon's website, this might be their only information. Utilizing the changeable message signs to promote safety-related topics and drive folks to Tiburon's website would greatly enhance safety. It would be great to see a list of topics per year that are coordinated with messaging on the Town of Tiburon's website in order to reinforce safety messages to Tiburon residents and also to get folks to check the website. d. Consider purchasing more Speed Awareness Signs to ensure automobile drivers and bicyclists know how fast they are travelling. The Speed Awareness Signs are currently in use, are solar-powered and can be moved. The Police Department has found them very Page 15 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 effective in getting people to slow down, especially if they are placed 2-300 feet before a speed limit sign. e. Town of Tiburon should work with the Ferry companies, Marin Transit buses, and bicycle rental agencies (including the new electric bike store Pedago in Tiburon) to disseminate bicycle and pedestrian safety information on the ferries, at the rental shops, and on the transit buses and also seek to utilize their respective email and social media lists to disseminate Tiburon-specific safety-related information. Other Recommendations: £ We recommend that the Town of Tiburon and the Town of Belvedere work with the community, and possibly a consultant to create Town- Wide maps that include trails, paths, lanes, and walkways, and develop corresponding signage. g. Vision Zero and Complete Streets-Look at Vision Zero and Complete Streets when considering infrastructure improvements as a means to comply. Please see the attachment on the Appendix of this Report for an example of work being performed to eliminate all traffic deaths in the City and County of San Francisco. Although San Francisco is not comparable to Tiburon due to its greater size and greater resources, we recommend that Tiburon look at their report as a model to create a program in Tiburon and evaluate all related proposed infrastructure improvement projects measured against the goals of Vision Zero. http://visionzerosf.org/wp-content/loads/2017/03/Vision-Zero- Action-Strategy-FINAL-Draft-3.14.2017.pdf h. Bike Storage and Bike Swap/Recycling Program-We recommend that the Town of Tiburon look into the need, feasibility and cost for a Bike Storage and Bike Swap/Recycling Program. i. Self-Service Bike Repair (possibly a bike station vending machine) and Pedestrian Information Station at an appropriate location-We recommend that the Town of Tiburon look at the need, feasibility and cost for a Bike/Pedestrian Station where people can pick up information, learn bike skills, use bike pumps/tools, and have maps/brochures for bicyclists and pedestrians. j. League of American Bicyclists-We recommend that the Town of Tiburon look into the benefits to the Town of applying for membership at The League of American Bicyclists to become a Bicycle and pedestrian friendly community (http://www.bikelea ug_e.org/bfa k. Ensure future infrastructure improvements take into account bicycle, pedestrian, and automobile safety and education. Page 16 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 • CONCLUSION The Town of Tiburon is deeply committed to publicizing bicycle, pedestrian and automobile safety and education. The recommendations contained in this report will help Tiburon continue to enhance and ensure safety for its bicyclists, pedestrians, and motorists. If one accident, one near miss, or one collision is avoided as a result of these enhanced education and outreach efforts, then the work of the Ad Hoc Subcommittee on Bicycle, Pedestrian and Automobile Safety and Education will have been accomplished. Respectfully Submitted: Holli P. Thier, J.D. Park Allen Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Safety and Education Page 17 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 • APPENDIX A. Subcommittee Hearings and Notes B. Powerpoints and Other Presentations C. E-mails and Letters to the Committee D. Additional Resources D. ADDITIONAL RESOURCES Page 18 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 These are some of the sources we utilized in compiling this Report. You may view them for a more in-depth look at programs cited above. 1. Town of Tiburon Town of Tiburon Website httue//www.townoftiburon.orc 2016 Town of Tiburon Bicycle and Pedestrian Master Plan In July of 2016,Tiburon Bicycle and Pedestrian Plan calls for a"town-wide network of bicycle and pedestrian facilities, including sidewalks,paths,bike lanes,and bike routes,along with bicycle-and pedestrian-related programs and support facilities, intended to ensure bicycling and walking become viable transportation options for people who live,work,and recreate in Tiburon." http 7/www.townoftiburon.oro/DocumentGenter/View/784 Reed Union School District Website http://www.reedschools.org Wheel Escape httue//Nvww.wheelescape.org 2. Marin County Marin County Bicycle Coalition http://www.marinbike.org Street Smarts Marin littp://www.streetsiiiai-tsili,iriiL.ori Street Smarts Marin Safe Driving Pledge Campaign http://www.streetsmartsmarin.org/-oled eg html Page 19 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 Outreach Tools for Street Smarts http://www.streetsmartsnlarin.ori/resources.htoil Share the Path Marin http://www.sharethepathmarin.com Transportation Authority of Marin http://www.tam.Sq.gov Safe Routes to Schools http://www.sat.eroutestoschools.org Walk, Bike Marin http://www.walkbikemarin.org/Projects/php Mill Valley Website http://www.cityofmillvalley.org/services/tratf is/default.htm 4. Other States/Cities/Counties/Towns California -California DMV: https://www.dmv.ca.gov/portal/dmv/?Idmy&urile=wcm:path:/dmv content e n/dmv/.pubs/brochures/fast facts/ffd137 https://www.dmv.ca.gov/portal/dmv/detail/pubs/hdbk/driver handbook toc https://www.dmv.ca.gov/portal/dmv/detail/pubs/hdbk/dr,iver handbook toc+ -California Highway Patrol: Page 20 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 https://www.ch .cp a.gov/programs-services/services-information/bike-and-ped- safety https://www.chr).ca.gov/Commissionei-Site/Documents/2015 NNLEC C_IIP App.p df https://www.chp.ca.gov/CommissionerSite/Documents/2015 NLEC CHP App.p df -California State Bicycle and Pedestrian Plan http://www.cabikepedplan.org/about Mill Valley http://www.cityofmiltvalleor_g/services/traffic/default.htm City of San Rafael https://www.cityofsanrafael.org/ https://www.eityofsanrafael.org/4/city/answers/walking-cycIing/,(�'ood-place-walk City and County of San Francisco Zero SF http://visionzerosf.org/wp-content/uploads/20_17/03/Vision-Zero-Action-Strategy- FINAL-Draft-3.14.2017.pdf Martinez http://www.voiecoloe.org/2016/10/martinez-education-and-awareness-for-motorists-pedestrians- and-bictsts/ Seattle Seattle Schools Let's Go Program-Seattle Schools 3`d 4 I and Stn grade program, which consists of a three-week program to teach bicycle and pedestrian safety to children. http://sdotblog.seattle.gov/2016/1 0/0 7/seattle-launches-safe-routes-to-schoo I-lets- go-program/ Orange County Brake the Cycle: Page 21 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 htto://www.octa.net/Bike/Brake-The-Cycle/ Southern California Association of Governments Go Human http://gohumansocal.org/Pages/Home.aspx http://gohumansocal.org/Documents/Go_Human_WALK_9-25-15.pdf http://gohumansocal.org/Documents/Go---Human--BIKE-9-25-15.pdf http://goliumansocal.org/Documents/Go_Human_BIKE_9-25-15.pdf htti)://gohumansocal.org/Documents/Go Iluman DRIVE WITH CARE 9-25- 15.pdf http://gohumansocal.org/Documents/Go Human DRIVE, WITH CARE 9-25- 15.pdf Glendale http://www. lendaleca.goy/home/showdocument?id=14280 Berkeley http://www.ci.berkeley.ca.us/ContentDisplay.aspx?id=31194 Grand Rapids, Michigan Grand Rapids Michigan Website Promoting Driver Safety for automobiles and Bicyclists http://grdrivin cg hange.org http://www.michigan.gov/documents/mdot/MDO'T�BicycleandPedestrianTermin ologyBooklet 445994 7. df New York http://www.nve.gov/html/look/htiiil/about/about us text.shtml Maine: http://www.bikemaine.or /safety-education/bike-ped-safety-education 5. Other Resources Page 22 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 UberNouTube Videos https://www.youtube.com/watch?v=DIQXb5GbfCo&list=PLmVTG4mAK7nxpS- jvoeGub9HQBiZ6Lrd2&index=l https://www.youtube.com/watch?v=KNccC lIy �zMA&list=PLmV�I'G4mAK7nxS -jvoeGub9HQBjZ6Lrd2&index=2 https://www.youtube.com/watch?v=PibgOFf?zi0&list=PLmVTG4mAK7nxpS- 'v) oeGub9HQBjZ6Lrd2&index=3 littps://www.youtube.com/watch?v=Nhtm- 9SZ'5tw&index=4&list=PLmVTG4mAK7nxpS-jvoeGub9HQBjZ6 www.calbike.oi-g/share-the-road www,safekids.org/ League of American Bicyclists www.bikelea ue.oig https://www.bikeleague.org/ridesmart American Automobile Association AAA.com/schoolsafety People for Bikes https://www.peopleforbilces.gTg Rails to Trails: Safe Routes to Everywhere https://www.railstotrails.org/resource-library/resources/safe-routes-to- everywhere/ Count- Creating a Regional Program to Measure Trail Use in Bay Area http://www.railstotrails.ori/resourcehandler.ashx?id=7669 Page 23 of 24 Tiburon Ad-Hoc Subcommittee on Bicycle, Pedestrian, and Automobile Education Report to Town Council Draft 5/9/17 Transportation Nation: Bike Quiz ham://www.scpr.org/programs/take-two/2015/03/03/41664/here-s-what-you-don- t-know-about-bike-laws/ http://www.sepr.org/pr gLqnjs4Lq -.-two/2015/03/03/41664/here-s-what- o�on- t-know-about-bike-laws/#quiz NACTO Urban Bikeway Design Guide https://nacto.org/publication/urban-bikeway-design-guide/ National Highway Traffic Safety Administration http://www,nhtsa.gov/Driving-Safety/Bicycles Bike East Bay https://bikeeastbay.org California Bicycle Coalition: http://www.calbike.org/bicycling_in__california_sharing_the road United States Department of Transportation Transportation.gov https://www.transportation. og v/manors-challenge Page 24 of 24 Exhibit 2 Exhibit "2" Bicycle, Pedestrian & Automobile Safety Education Implementation Plan October 18, 2017 The Town of Tiburon is deeply committed to promoting bicycle, pedestrian and automobile safety. On August 17, 2016, The Tiburon Town Council, through Vice-Mayor Jim Fraser, and directed the Parks, Open Space and Trails Commission (POST)to strengthen the 2016 Bicycle Pedestrian Master Plan section on Education Programs. At the September 20, 2016 POST meeting, Commissioners Ms. Holli Thier and Mr. Park Allen were appointed to lead this Subcommittee and to make recommendations to POST and to the Town Council. The Subcommittee followed a process of gathering public input and generated a compilation of recommendation to promote the education program. The following is an implementation plan, prepared by Staff, which uses the recommendations of the report and specifies tasks to be performed to creating and maintain the education program. The Bicycle, Pedestrian and Automobile Education Program Implementation Plan is as follows: 1. A section of the Town Website will be devoted to pedestrian, bicyclist and Complete automobile safety.This section will be titled "Safety Corner". 2. The "Safety Corner" will have a safety tip or issue of the month.This will be a link guiding the user to non-town website or article on the topic of pedestrian, Complete automobile, and bicycle safety. There will also be a link to the Tiburon Talk every month or when published. 3. Tabs guiding users to the "Safety Corner" will be placed on the Residents Section Complete and Visitors Section of the Town website. 4. Residents will be encouraged to take Safe Driving Pledge through Complete streetsmartsmarin.org/pledge by providing a link to this on the Safety Corner. 5. The recently completed Safe Routes to School map will be publicized on the "Safety Corner" as well as provide a link to the ferry schedule and will post other pertinent Complete information as it becomes available. 6. A link to the DMV rules of the road will be posted on the Safety Corner. Complete 7. The "Report Overgrown Vegetation's tab will be made more visible and a link to it Complete will be placed on the Safety Corner". 8. The Ark will be requested to publish an article containing the URL of the Safety November 15t, 2017 Corner to drive traffic. 9. Destination Tiburon,the Ranch, local schools, local bicycle rental companies, Safe Routes to Schools and other stake holders will be requested to include a link on End of year their websites to direct users to the safety corner,to spread the word about the "Safety Corner" through email and word of mouth. 10. A link to "mapmyride" will be posted on the "Safety Corner"to encourage residents to participate in mapping bicycle routes through Town. Complete http://www.mapmyride.com/us/tiburon-ca/ 11. A link to pedestrian safety tips will be provided on the Safety Corner. Complete 12. The Town will offer a venue location for AARP for their driver training events aimed End of year at senior citizens. 13. Staff will continue to assist interested parties in the development of events related to bicycle, pedestrian and automobile safety education including; hosting bicycle training events in the parking lot behind Town Hall, providing public notice for Bike Continuous to School Day with changeable message signs, hosting coordination meetings, assisting in the creation of a Town"Safety Day". 14. Below is a list of infrastructure improvement projects that are currently on the CIP list that could improve aspects of bicycle, pedestrian and automobile safety: a. Class 2 bike lane Trestle Glen Blvd b. Class 2 buffered bike lanes Tiburon Blvd c. Class 3 bike lane Greenwood Beach Road d. Blackie's Bike Connection e. Sidewalk Construction Gilmartin to San Rafael Continuous f. Sidewalk Construction Lyford to Mar West g. Cecilia Crosswalk h. Moitoza Land Pedestrian path Staff will continue to work with Town Council to prioritize funding and implementation of infrastructure improvement projects as identified and in the CIP list and the Bicycle Pedestrian Master Plan. 15. Staff will continue to use the Changeable Message Signs to notify the public of projects and events affecting pedestrian, automobile and driver safety. CMS signs will be used to notify the public of events such as: a. Bike to School Day Continuous b. Changing road conditions c. Road closures d. Special Events 16. Staff will assess the feasibility and cost of placing a self-serve bicycle repair station End of year in Blackie's Pasture. 17. Staff will assess the feasibility and cost of purchasing additional electronic speed End of year awareness signs. 18. Staff will continue to place speed awareness signs in strategic locations to obtain speed information and deter speeders.The Town currently has six speed awareness Continuous signs that are put out at Staff's discretion. C C -1- TOWN COUNCIL SPECIAL MEETING DRAFT MINUTES SPECIAL MEETING—6:00 P.M. On October 4, 2017, the Council held a special meeting as follows: CALL TO ORDER Councilmember Fredericks,Councilmember Kulik,Councilmember Thier,Vice Mayor O'Donnell, Mayor Fraser CLOSED SESSION 1) Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Government Code Section 54956.9: (1 Potential Case) INTERVIEWS FOR VACANCIES ON TOWN BOARDS & COMMISSIONS (Design Review Board—One vacancy for Tiburon appointee) • Karen Ripenburg ADJOURNMENT—to regular meeting REGULAR MEETING—7:30 P.M. Mayor Fraser called the special meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, October 4, 2017, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, O'Donnell, Thier PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Chief of Police Cronin, Management Analyst Creekmore,Associate Planner O'Malley,Town Clerk Stefani ORAL COMMUNICATIONS There were none. Town Council Minutes #20-2017 DRAFT October 4, 2017 Page 1 RECOGNITION OF TOWN SERVICES • Michael McMullen: Parks&Open Space Commission(2002-2008);Parks,Open Space and Trails Commission (2008-2017) Mayor Fraser thanked Mr. McMullen for his years of service to the Town of Tiburon,and presented him a plaque from the Town Council to commemorate his years on the Parks & Open Space Commission and the Parks, Open Space and Trails Commission. INTRODUCTION OF NEW TOWN EMPLOYEES • Jordan Zurheide, Police Service Aide • Deny Cruz, Police Service Aide The Chief of Police introduced two new Police Service Aides to the Town Council and staff, and said the Police Department is pleased to have them. CONSENT CALENDAR CC-l. Town Council Minutes—Adopt minutes of September 19,2017 special meeting(Town Clerk Stefani) CC-2. SB 1 RMRA Funding— Consider amendments to Capital Improvement Plan and FY 2017-18 Capital Improvement Plan budget (Department of Public Works) CC-3. Special Vacancy on Town Boards & Commissions —Announce special vacancy on Heritage &Arts Commission(Town Clerk Stefani) CC-4. Bayside Stair Easement—Accept grant deed of easement for public pedestrian access (Community Development Department) CC-5. Investment Summary—Adopt report for month ending August 31, 2017 (Director of Administrative Services Bigall) CC-6. Marin County Civil Grand Jury Response — Approve Town's response to Marin County Civil Grand Jury Report: Public Engagement in Marin: A Pathway to Inclusive Government (Office of the Town Manager) MOTION: To adopt Consent Calendar Items 1-6, as written. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Unanimous Town Council Minutes#20-2017 DRAFT October 4, 2017 Page 2 ACTION ITEMS AI-1. Appointments to Town Boards & Commissions — Consider appointment to Design Review Board (Town Clerk Stefani) Town Clerk Stefani said there had been a vacancy on the Design Review Board since June,and after two open application periods,the Town Council interviewed a total of four applicants. She said the individual appointed to this special vacancy will serve on the DRB until 2020,and recommended the Town Council consider making an appointment. MOTION: To appoint Suzanne Kim to the Design Review Board. Moved: Fredericks, seconded by Thier VOTE: AYES: Unanimous The Town Council thanked the remaining applicants and encouraged them to stay involved. They commended Ms. Kim's experience and level of expertise for this particular position. AI-2. Energy Efficiency Measures — Consider options to reduce greenhouse gas emissions including Electric Vehicle Charging Stations, LED streetlights, adding solar panels to Police Station and conversion of municipal accounts to Marin Clean Energy's Deep Green program(Department of Public Works) Town Manager Chanis said the Town of Tiburon's Climate Action Plan included several ideas and strategies for the Town to utilize to reduce energy consumption,and said staff had prepared a report on several proposed projects for the Town Council to consider. Director of Public Works/Town Engineer Barnes reviewed four proposed projects to reduce greenhouse gas emissions: Electric Vehicle Charging Stations at Lyford Drive Parking Lot Barnes said adding a charging station at this location would cost the Town approximately$31,000. He said this project was of concern to staff because the annual subsidy depends greatly on how much the station gets used and how much the Town charges for use,and because 5 parking spaces will be lost for only two restricted EV charging spots. He said staff is recommending against this project. Solar Panels on Police Station Barnes said the shingles on the Police Station roof were problematic for adding solar panels to the roof, and for that reason, staff is recommending the Town Council instead consider a carport solar array in the front of the Police Station. He showed a diagram of what this project might look like, and said this will cover 91% of the annual cost of electricity at the Police Station. LED Streetlights Barnes reviewed the cost savings associated with retrofitting streetlight fixtures to LED bulbs. He proposed a "trial" of at least 4 LED lights on Mar West and/or Blackfield Drive, testing different colors, brightness, shields, and giving residents an opportunity for feedback. Town Council Minutes#20-2017 DRAFT October 4, 2017 Page 3 Marin Clean Energy Deep Green Barnes said the Town is currently"Light Green", or using 50%renewable energy, but opting up to "Deep Green" would take the Town to 100% renewable energy. He said this would have a great environmental impact, and would cost the Town an additional $3,200 per year. He added that this cost may be further reduced if the Council authorizes the LED streetlight and solar panel projects. Director Barnes reviewed the staff's recommendations: approve $30,000 to convert streetlights to LED bulbs, approve $260,000 for carport solar array at Tiburon Police Station and authorize switching the municipal accounts to Deep Green. He again recommended against the EV Charging Station project. Councilmember Fredericks asked if the new LED bulbs will be down lights. Barnes said the new bulbs would be mostly downlight, and more so than the current streetlight bulbs. Vice Mayor O'Donnell asked about handicap access to the EV charging station in this particular lot. Barnes said one of the charging spaces would need to be accessible, but handicap van accessibility may be able to be accommodated in another way if the station is curbside, rather than in a parking lot. Councilmember Thier asked if other locations in Town were considered for a charging station. Barnes said other locations had been considered, but this location was the most inexpensive. O'Donnell asked if the Town could partner with the owners of the private parking lots in Town for a station. Town Manager Chanis said the staff can expand their search and try to find an arrangement. Thier commented that perhaps there is an opportunity with the large library expansion,and suggested that a charging station be installed closer to downtown so citizens using the station will have a way to pass the time. Mayor Fraser asked for clarification about the parking space configuration in the Lyford parking lot. Director Barnes explained there are handicapped spaces available in the lot now,and due to changing ADA standards, installing this station there would require a handicap accessible charging space. Overall,installing this station at that location would remove five existing spaces,and leave only two reserved spaces for charging. Fraser believed it is incumbent upon the Town to have an EV charging station available in Town soon.He said he would like to see this project accelerated to discuss an EV charging station plan for the community. Mayor Fraser opened the floor for public comment. Lucy Pazcowski spoke about the importance of reducing greenhouse gas emissions and the implications of climate change for young generations. Town Council Minutes#20-2017 DRAFT October 4, 2017 Page 4 Caroline Shurs applauded the Council's efforts to reduce greenhouse gas emissions,and also spoke on the importance to decrease carbon emissions for future generations. Another local student asked the Council to follow the staff's recommendation. Helene Marsh acknowledged the climate leadership in Tiburon,and urged the Council to follow the staff's recommendation to help meet Tiburon's Climate Action Plan goals. A Blackfield Drive resident said the Town opting for deep green will immediately reduce emissions, and praised the cost effectiveness of solar panels and LED light fixtures. J.R. Killigrew, of Marin Clean Energy, offered to answer any questions from the Council about Marin Clean Energy's deep green program. Betsy Rosenberg said there had been admirable climate leadership shown in Marin County. An unnamed citizen spoke in support of the projects,and praised the fact that the community and our local children will be able to see that the Town is supportive of energy reduction initiatives. Another unnamed citizen spoke in support of the projects. Nancy Gamble urged the Town Council to authorize the switch to deep green, and to demonstrate leadership and encouragement for local residents and businesses to do the same. Chance Cutrano,of the Sierra Club of Marin,said the Sierra Club was pleased to see Tiburon move forward with these projects, and urged the Town Council to follow the staff's recommendations. Sana Thomas urged the Council to adopt the staff s recommendations. Sara Lochran said she was hopeful Tiburon would join the other municipalities in Marin that have converted to deep green. Mayor Fraser closed the floor. Councilmember Fredericks praised the analysis provided in the staff report, and said she supported the staffs recommendation. She also praised the Vice Mayor's vision to consider several energy efficiency projects at once. Vice Mayor O'Donnell was pleased to see several energy initiatives proposed.He said he was also in support of the recommended projects, but still believed finding a place for an electric vehicle charging station was important.He suggested pursuing a partnership with owners of private parking lots in Town. O'Donnell added that many Tiburon residents would also benefit from switching over to Marin Town Council Minutes#20-2017 DRAFT October 4, 2017 Page 5 •%� ``�,' TOWN OF TIBURON Town Council Meeting G t 1505 Tiburon Boulevard October 18, 2017 Tiburon, CA 94920 Agenda Item: CC STAFF PO . To: Mayor and Members of the Town Council From: Department of Administrative Services Subject: Modify Run for Reed Schools Special Event Permit—Date Change Reviewed By: BACKGROUND The Reed Schools Foundation appeared before Town Council at the July 19 meeting with a request to hold the 2017 Run for Reed Schools on October 13, 2017 in downtown Tiburon. The Town Council voted to approve the event, including the route, start time and closure of Main Street for festivities immediately following the run (See Exhibit No. 1) ANALYSIS Due to the unfortunate fire events causing unsafe air quality from the Northern California wildfires in the Marin County area, the Reed Schools Foundation cancelled the event on October 13 and is requesting to move it forward to Friday, November 3. The event will remain the same as described in Exhibit No. 1. FINANCIAL IMPACT No change from original proposal July 19, 2017. RECOMMENDATION Staff recommends that the Town Council approve the modified Special Event Permit application (See Exhibit No. 2) by adoption of this report on the Consent Calendar. Exhibits: Staff Report No. 1: July 19, 2017—Run for Reed Schools Special Event Permit—October 13, 2017 No. 2: Special Event Permit application —Modified to date change—November 3, 2017 Prepared By: Patti Pickett, Administration Assistant TOWN OF TIBURON Town Council Meeting •� •�. July 19, 2017 1505 Tiburon Boulevard Tiburon, CA 94920 Agenda Item:Al -� STAFF PO . To: Mayor and Members of the Town Council From: Department of Administrative Services Subject: Ru or Reed Schools Special Event Permit—October 13, 2017 Reviewed By: BACKGROUND The Reed Schools Foundation held the first"Run for Reed Schools" event on October 5, 2016 at 3:30 p.m. The route began and ended at Blackie's Pasture for both the 1 mile and 5K runs. Food was served at Blackie's Pasture. There were no outstanding concerns noted after the event. The Reed Schools Foundation is requesting to hold the 2017 Run for Reed Schools on October 13, 2017 in downtown Tiburon. Most notably, the Foundation has requested a closure of Main Street in the afternoon and evening. A representative for the event will present information to Council and be available to answer any questions. ANALYSIS 2017 Event Description For the 2017 event, the Reed Foundation is proposing the following: 1) New Venue: Start/finish on Juanita Lane straightaway—both 1 mile and 5K routes to travel out Beach Road,to Cove Road, then to the Old Rail Trail. The Route Map is attached as Exhibit 2. 2) New Start Time: The start times will be staggered at 4:45 p.m. and 4:55 p.m. 3) Closure of Main Street: The Foundation would like to hold a"Friday Nights on Main" style party following the event. The Foundation has proposed a band on to be staged on Main Street, restaurant participation on the street, and health-oriented booths in the immediate vicinity. The Foundation is working closely with the Chamber and restaurants concerning street activities and merchant participation. Main Street would be closed approximately 2 p.m. —9 p.m. 4) Expected Number of Participants: 750 child runners are expected to participate. The Foundation anticipates 1200-1500 attendees for the entire event. 5) All affected merchants will be notified in advance. EXHIBITNO.. FINANCIAL IMPACT Reed Foundation will be responsible for all work with volunteers. The financial impact to the Town will be the costs associated with use of the Department of Public Works and the Police Department. RECOMMENDATION Staff recommends that the Town Council: 1) Review the Special Event Permit application and ask questions of staff and/or the applicant; 2) Hear any public testimony about the proposed event; and 3) Consider approval or modification of the permits, as submitted, or deny the permits. Exhibits: 1) Reed Foundation Event Application 2) Route Maps Prepared By: Patti Pickett, Administration Assistant .......... Town of Tiburon 1505 Tiburon Boulevard -Tiburon CA 94920 415-435-7373 - 2016 SPECIAL EVENT PERMIT APPLICATION FOR USE OF PUBLIC PROPERTY Name of Event: Date of Event: Name of Organization: Type of Organization (IRS 501(0)or for profit): f) on Mailing Address Business Phone Number: L' � Qct Evening Phone Number; ( ) Cellular Phone Number: (�) �o� q FAX Number. (�� } ---- Contact Person "ON SITE"day of event: �S (Note: This person must be in attendance for the diaration oft e event and immediately available to Town Officials.) 3� n �� � � ° � � `6 Cellular Phone Number ( , Alternate Contact Person "ON SITE" day of event: Cellular Phone Number: TYPE OF EVENT: A* EVENT ACTIVITIES: Block Party ❑ Parade ❑ Food Service ❑ Live Animals ❑ Carnival jN�Race/Walk/Run ❑ Fireworks ❑ Drawing/Raffle ❑ Street Festival Fundraising Event ❑ Lights/Laser 'Amplified:Music ❑ Wedding 110 Motion Picture ❑ Location of Event: a't`e �` 0 b Y\ (Attach Map to illustrate area) Date and hours of operation: (Indicate actual set-up and close down dates) time: t _,�/#�Mp-'Finish time: 1 AM40 date: 4 � ��Start t 1 �S� actual "open to the public" or"advertised" event hours: )ate: 10 Start time: AMNgl Finish time: _Y�4�-- AMM& EXHIBIT NO. i Town of Tiburon 1505 Tiburon Boulevard•Tiburon CA 94920 415-435-7373 Estimated attendance: 1 Admission fee (If applicable): �1 Will items or services be sold at the event? P Yes ❑ No If yes,please describe: JIWA JvAf"OAS (A)d AA ENTERTAINMENT: (J� Y s No Are there any musical entertainment features related to your event? ❑ Will sound amplification be used? Start time: _j AMAP�Finish time: AM/P�4) ❑ Will sound checks be conducted prior to the event? Start time: -3 ANV&—Finish time: AM/9 Amplification is subject to approval by the Town Manager pursuant to Chapter 25-1 of the Town . Code. ALCOHOL: Y No ❑ Does the event involve the sale or use of alcoholic beverages? ❑ ❑ Does the event require an ABC permit? ❑ ❑ If yes,the Town must have a copy of the permit prior to approval of the event. STREET OR SIDEWALK CLOSURE: Yes No ❑ Does this event involve a moving route of any kind along streets, sidewalks or highways? If yes, attach a detailed map of your proposed route, indicate the direction of travel, and provide a written narrative to explain your route and its impact. ❑ Is street closure sought? If yes, who will place and pick up the barric des? <)L 2 Town of Tiburon 1505 Tiburon Boulevard •Tiburon CA 94920 415- - 7 PUBLIC WORKS DEPARTMENT: Describe request fo Public Works Department , any: J / p Public Works Department assistance will be provided based upon availability of staff time and materials. Applicant Evill be billed for staff time at rates established by the Town. Do you have a cost recovery agreement on file? ❑ Yes ❑ No ACCESSIBILITY, SANITATION,RECYLING: The event sponsors shall maintain safe and accessible paths of travel in the public right of way,as required by the Americans with Disabilities Act(ADA)and state law. Accessible paths of travel must be at least four feet wide and free from debris and other obstructions. For further details, see the ADA Checklist provided by Town staff. Applicants are also encouraged to hire their own ADA consultant to ensure compliance. ❑ Portable and/or Permanent Toilet Facilities: • Number of portable toilets: REQUIRED -+ One for every 250 people • Number of ADA Accessible toilets: REQUIRED --> 10% of total portable toilets. • Note: Unless the applicant can substantiate the availability of adequate accessible and non- accessible toilet facilities in the immediate area of the event site, the above is required. ❑ Trash Containers and Dumpsters •Number of Trash Cans: •Number of Dumpsters w/lids: REQUIRED -a One for every 400 people •Recycling Containers: Describe the plan for clean-up and removal of waste and garbage during and after the event: C Note: IMMEDIATELY UPON CONCLUSION OF THE EVENT, THE VENUE MUST BE RETURNED TO A CLEAN CONDITION. 3 Town of Tiburon 1505 Tiburon Boulevard•Tiburon CA 94920 415-435-7373 It is the Event Organizers' responsibility to dispose of waste and garbage throughout the event.The Town does not provide clean up services for special events. If clean-up during or after the event is required,the Tiburon Department of Public Works will bill the applicant for staff time and overtime at rates established by the Town. SECURITY Yes No ❑ Is there a Professional Security organization hired to handle security arrangements for this event? If yes,please list: Security Company: Security Organization Address: Security Director(Name): Phone: POLICE ON SCENE: ber of uniform ficers requested: Does this event have a cost recovery agreement on file? ❑ Yes No Police primary duties/responsibilities: Parking lot patrol: ❑ Yes No Interior venue patrol: ❑ Yes o Stationary entrance security: ❑ Yes o Exterior: Other: Dates& Hours: PARKING PLAN • SHUTTLE PLAN MITIGATION OF IMPACT _ 4A . Note: Parking, traffic congestion, and environment pollution are all factors for concern with events. Consider and encourage the use of car pools, public transportation, and alternate modes of non-polluting transportation when in the planning stage of the event. If the.ratio of total attendance to mailable,parking spaces exceeds=three (3}people per.parking space, off site parking.and shuttle'�ervice shall be provided to 4iv illegal parking and.to ensure energ end -access for emergency Wcles' s available at all tix ids. 4 i Town of Tiburon 1505 Tiburon Boulevard •Tiburon CA 94920 415-435-7373 ?arking and Shuttle plans (provide a detailed descrilgion of ocativns and arking lots to be used): i I i i i [mpact surrounding areas--residents, businesses, etc (D scribe impa and p an to notify those impacted): 1&1�z dLkAA1 _C6- kirfi INSURANCE REQUIREMENTS: Insurance information must accompany the application materials. Liability insurance can be purchased through the Recreation Department, at 4354355, or your own carrier. The Town of Tiburon must be named is an additional insured. The insurance information should include an endorsement rovidin the Town,its igents,officials and employees, primary and non-contributory coverage for claims, losses, etc.arising from he exercise of the permit. s the insurance endorsement attached? XYes 0 No 'o be completed by Applicant: have rec uncierstooci and accepted the foregoing conciitia>!as and the filowing. 1. The Town reserves the right to deny any special event permit, impose any conditions it deems appropriate, and require payment for costs associated with an event,such as police and public works services. (Gatherings for the purpose of espousing views as permitted by the First Amendment do not require a permit.) Permission for an event in one year does not imply permission in future years. Ovs+rier shall lndetnntfy, defend and hold,harmless the Town and its ofMial' ._employees,agelZt Arid contractors, from any.claims, losses, damages or other liabilities that may Oiss from this event : .'The oblzgatiol to defend rs separate and distirict.froim the obligatioxi tb iidelnitl and hold liai`a<xiless and shall:apply even`t net er.tl e Town nor owner is foivad:liable dor fore id claims,fosse ; darr�ages or other li . �:.� ' s: i ;nature of Appli t nted Name of Applicant Ila, �- '�O I 'Q4 I Ne of Ipplication 5 TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard October 18, 2017 Tiburon, CA 94920 Agenda Item: CC STAFF PO . To: Mayor and Members of the Town Council From: Mayor Fraser Subject: Authorization of Mayor's Proclamation for Tiburon Peninsula Little League All Star Teams in 2017 Reviewed By: ' BACKGROUND The Tiburon Peninsula Little League IOU and 12U All-star teams have brought a great and historic victory to the Tiburon Peninsula this year. Both teams won District 3 Titles and the 12U team finished the season as the 3rd best Little League in Northern California. Tonight, the Town Council will recognize the Little League players, their coaches, and the President of the League for their hard work, to congratulate them on their success, and for being great representatives of the Tiburon community. RECOMMENDATION Staff recommends that the Town Council authorize the Mayor's proclamation by adoption of this report on the consent calendar. Exhibits: 1) Proclamation Prepared By: Lea Stefani, Town Clerk Town qf Tiburon Mayor 's Proclamation HqW,WAS, the Tiburon Town Council wishes to honor and recognize the achievements of the Tiburon Peninsula Little League All-Star teams in 2017. In capturing the District 3 titles for both the IOU and 12U leagues, the players from tiny Tiburon vanquished foes from much larger teams and cities in Marin and San Francisco Counties. In addition, the 12U ,d All-Stars prevailed as champions of Section 1, and finished the season as 3 best Little League in all of Northern California, an amazing feat. WHEREAS, the accomplishments of these young boys, most of whom have played together on the All Stars team for the last four years, are a testament to the effort and commitment of the players, coaches and community. The players represent the ideals of hard work, perseverance and teamwork, the hallmarks of Little League and harbingers for their success in life. NOW TBEREFORE, I, MAYOR JIM FRASER, on behalf of the Tiburon Town Council, do hereby congratulate and commend the players and coaches of the Tiburon Peninsula Little League All-Stars for their success on the field and for being outstanding representatives of the Tiburon community. JIM FRASER, MAYOR TOWN OF TIBURON TOWN OF TIBURON Town Council Regular Meeting 1505 Tiburon Boulevard October 18, 2017 Tiburon, CA 94920 Agenda Item: CC STAFF PO . To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Announcement of Vacancy on the Planning Commission Reviewed By: `{ BACKGROUND Town Council Resolution No. 16-2007 (Appointments Procedure) requires that the Mayor announce special vacancies that have occurred on Town boards, commissions and committees at the earliest possible Town Council meeting following the vacancy, and direct staff to publish a special vacancy notice in The Ark and The Marin Independent Journal to inform the public of these vacancies and to seek applicants to fill the positions. The Town received Mr. Lou Weller's resignation from the Planning Commission on October 4, 2017, to be effective after his final Planning Commission meeting on October 25. The Notice of Special Vacancy has been posted, and staff will seek applicants to serve the remainder of Mr. Weller's term, until February 2020. The application period will close on November 8. The Council will be required to interview all new applicants for the position before an appointment is made. RECOMMENDATION Staff recommends that the Town Council announce the special vacancy on the Planning Commission by adoption of this report on the Consent Calendar. Exhibits: 1) Resignation from Lou Weller 2) Special Vacancy Notice Posted 10/11/2017 Prepared By: Lea Stefani, Town Clerk LOUIS S . WELLER October 4,2017 BY FACSIMILE AND MAIL Hon.Jim Fraser OCT I h 2017 Mayor { p Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 Re: Planning Commission Dear Jim: After a number of years of service on the Tiburon Planning Commission and previously on the Design Review Board I have determined that it is time for me to pass the baton and step down. Therefore I respectfully tender my resignation from the Planning Commission, effective at the conclusion of the next scheduled meeting on October 25, 2017. It has been a pleasure to serve the Town where I have lived for almost 30 years and I look forward to enjoying many more years in our beautiful community. Thank you for the opportunity to have been of service and for all that you, the other Councilmenbers and the wonderful Town staff do to make Tiburon the amazing place that it is. Sincerely, Louis S.`Meller cc: Scott Anderson Dan Watrous EXHIBI T NO. 291 BLACKFIELD DRIVE • TIBURON, CA • 94920 PxoNB: 415.205.1031 • FAx: 415.887.9239 • EMAIL: lweller@comcast.net z� TOWN OF TIBURON SPECIAL VACANCY NOTICE On Town of Tiburon Boards, Commissions & Committees 2017 PLANNING COMMISSION Statutory Authority: Section 3.04 of Tiburon Zoning Ordinance Term: 4 Years Purpose: The Planning Commission reviews and acts on applications for Conditional Use Permits, Secondary Dwelling Unit Use Permits,Minor Subdivisions,Lot Line Adjustments and certain other required applications. The Planning Commission also makes recommendations to the Town Council regarding Zone Changes,Zoning Text Amendments,Precise Development Plans,Major Subdivisions, and amendments to Master Plans and the Tiburon General Plan. Decisions of the Commission are final, unless appealed to the Town Council. Qualifications: Applicants must be residents of the Town of Tiburon and have the interest, dedication and time commitment to promote the general welfare of the community through proper interpretation and implementation of the Tiburon General Plan and Tiburon Zoning Ordinance. The vacancy on the Planning Commission has occurred as follows: Appointee Date Appointed Date Resigned Term Expires 1) Lou Weller 03/2016 10/25/2017 2/28/2020 Interested residents can contact Tiburon Town Clerk Lea Stefani at (415)435-7377 for more information,or submit an application at Tiburon Town Hall, 1505 Tiburon Boulevard.Applications are also online at www.townoftiburon.or . Deadline for Applications: November 8, 2017 (Position open until filled) Notice Posted at Town Hall&Library Notice published in The Ark on October 18, 25&November 1, 2017 CC: Marin IJ EXHIBIT NO. TOWN OF TIBURON Town Council Meeting October 18 2017 c 1505 Tiburon Boulevard Tiburon,CA 94920 Agenda Item: CC /-- ' STAFF PO . To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: Recommendation to adopt resolution for 2017 Business Citizen of the Year Reviewed By: BACKGROUND The Tiburon Peninsula Chamber of Commerce has named Steve Sears as its Business Citizen of the Year for 2017. Steve is the co-owner of the famous Sam's Anchor Cafe, and has dedicated hours of volunteerism to the Tiburon community. He has served as president of the Chamber of Commerce, on the Board of Directors of the Tiburon Peninsula Foundation and the Tiburon Fire Protection District, and as co-founder of the Tiburon Wine Festival and the annual holiday festival. Steve Sears was recognized at the Annual Spirit of Marin Awards luncheon in October, and will be presented with the Town's resolution at a luncheon in November at the Tiburon Lodge. RECOMMENDATION Staff recommends that the Council adopt the resolution commending and congratulating Steve Sears upon his selection as the 2017 Tiburon Peninsula Chamber Business Citizen of the Year. Exhibit: Resolution Prepared By: Lea Stefani,Town Clerk TOWN OF TIBURON PAGE 1 OF 1 RESOLUTION NO. XX-2017 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON COMMENDING STEVE SEARS UPON HIS SELECTION AS THE TIBURON PENINSULA CHAMBER OF COMMERCE 2017 BUSINESS CITIZEN OF THE YEAR WHEREAS, Steve Sears, a San Luis Obispo native, discovered his calling at a young age when his uncle gave him a job at his local hamburger joint; and WHEREAS, Steve graduated from college with a degree in economics from the University of California Santa Barbara, and began graduate school at the University of California Berkeley, but soon left to pursue his dream of becoming a restauranteur; and WHEREAS, Steve went on to open and manage restaurants in Ohio, Arizona, Oregon, Sausalito, and Maui, where he met his future wife Dorinda, and the two were married in 1992; and WHEREAS, in 1978, Steve and Brian Wilson purchased Sam's Anchor Cafe, and deemed their first order of business to clean the kitchen and ready the establishment for business themselves before finally opening their doors five weeks later; and WHEREAS, for almost 40 years, Sam's has been a destination spot for Tiburon locals, Bay Area day-trippers, international tourists, and the likes of Robert Redford and Arnold Palmer; and WHEREAS, Sam's has even been a destination for United States political dignitaries, whom no doubt felt lucky to enjoy Sam's glorious outdoor deck and San Francisco Bay views, even if Steve refused their requests to rent out the entirety of the deck for their entourages; and WHEREAS, Steve Sears has become a staple in the Tiburon community, with a passion for his business only matched by his desire to give back to the community; and WHEREAS, Steve has dedicated countless hours of volunteerism to Tiburon, having served as co-founder of the Tiburon Wine Festival and the Holiday Festival and as the unofficial coordinator of Friday Nights on Main for over a decade; and WHEREAS, Steve has served as a guardian of Tiburon heritage and safety, having served on the boards of the Tiburon Peninsula Foundation and the Tiburon Fire Protection District; and WHERAS, Steve's dedication to the local Chamber of Commerce is unrivaled, but he intends to make his third term as President his last to spend more time with his grandchildren and to work on his golf game. NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon hereby commends Steve on his well-deserved selection as the Chamber's 2017 Business Citizen of the Year, and expresses its sincere appreciation to Steve for his continued contributions to the quality of life in the Town of Tiburon. PASSED AND ADOPTED on this 181h day of October, 2017, by the following vote EXHIBIT NO• -r- Page 1 of 2 Resolution No. XX-2017 DRAFT October 18, 2017 AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Page 2 of 2 Resolution No.XX-2017 DRAFT October 18, 2017 Clean Energy, and praised the Town's efforts to be one of only a handful in the nation that require solar panels to be installed when building a new home. Councilmember Kulik said the proposed projects were undeniably beneficial. He praised the initiative to involve the community in the LED streetlight conversion proj ect and the Town taking a leadership role in going deep green. Kulik also agreed that the EV charging station project in its current form would not be in the community's best interest, and said good recommendations had been brought forward for finding other locations for a charging station. Councilmember Thier said the Town and the Council should be proud of the vision to consider several energy reduction initiatives,and said she was in support of the proposed projects. She agreed that finding a good location for an EV charging station in Tiburon was important, and requested Town staff report back by February 2018 on the progress of this project. Mayor Fraser agreed with the rest of the Council,and thanked the Vice Mayor for his vision to look at this issue with a larger perspective.He again requested the staff accelerate the EV charging station project, and find a good place in Town for a station. MOTION: Approve $30,000 budget amendment to fund a capital improvement project to convert all cobra head streetlights to LED,approve a$260,000 budget amendment to fund a capital improvement project for a solar parking shade structure at the Police Station,authorize Town staff to convert all Town electric utility accounts with Marin Clean Energy to Deep Green, and to direct staff to continue evaluating projects for future EV charging stations, on public or private property, and to give a report on progress by February 2018. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Unanimous ADJOURNMENT 8:40 p.m.ADJOURN TO CONDUCT THE MEETING OF THE TIBURON PUBLIC FINANCING AUTHORITY IN TOWN COUNCIL CHAMBERS AGENDA TIBURON PUBLIC FINANCING AUTHORITY OCTOBER 4, 2017 at 8:40 p.m. ROLL CALL All board members were present. ORAL COMMUNICATIONS There were none. Town Council Minutes#20-2017 DRAFT October 4, 2017 Page 6 ACTION ITEMS AI-1. Approve Minutes of June 15,2016 Meeting of the Tiburon Public Financing Authority MOTION: To approve June 15, 2016 minutes of the Tiburon Public Financing Authority. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Unanimous ADJOURNMENT—at 8:45 p.m. There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 8:45 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes #20-2017 DRAFT October 4, 2017 Page 7