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HomeMy WebLinkAboutTC Res 2011-07-06 (2)RESOLUTION N0.33-2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON REPEALING RESOLUTION NO. 35-2010 AND ADOPTING AN AMENDED MID-MANAGEMENT, PROFESSIONAL, CONFIDENTIAL AND UNREPRESENTED EMPLOYEES RECOGNITION AND INCENTIVE COMPENSATION PROGRAM WHEREAS, in January 2002, the Town Council established and adopted a Mid- management Recognition and Incentive Compensation Program in order to attract and retain professional, competent and qualified employees to carry out the Town's public service mission, and WHEREAS, such a program enhances the professional growth, motivation, and loyalty of mid-management, professional and confidential employees and promotes a consistently higher level of service to the public, and WHEREAS, the Town Council has updated and amended the Mid-management Recognition and Incentive Compensation Program most recently in 2010 by the adoption of Resolution No. 35-2010; and WHEREAS, the Town of Tiburon mid-management, supervisory and confidential employees are defined to include the following positions: Assistant Planner Associate Planner Building Official Emergency Services Coordinator Police Captain Town Clerk Building Permit Technician Superintendent of Public Works Information Technology Coordinator Police Secretary Planning Manager Engineering Technician WHERAS, the Town of Tiburon Unrepresented employees are defined to include the following positions: Office Assistant III Building Inspector Planning Secretary Building Permit Clerk NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby repeal Resolution No. 35-2010 and all predecessor versions of the Mid- Management, Profession & Confidential Employees Recognition and Incentive Compensation Program and adopts the following amended Mid-Management, Profession & Confidential Employees Recognition and Incentive Compensation Program: Tiburon Town Council Resolution No. 33-2011 71612011 Page I SECTION 1. SALARIES Effective July 1, 2011 salaries ranges for covered positions shall be: Assistant Planner Associate Planner Building Permit Technician Building Official Superintendent of Public Works Emergency Services Coordinator Engineering Technician Information Technology Coordinator Police Captain Police Secretary Planning Manager Town Clerk Office Assistant III Planning Secretary Building Inspector Building Permit Clerk SECTION 2. SALARY ADJUSTMENTS $49443 - $ 5,554 $4,937 - $ 6,171 $4,318 - $ 5,398 $75132 - $ 8,915 $79017 - $ 8,772 $49955 - $ 6,193 $5,042 - $ 6,302 $69153 - $ 7,691 $8,653 - $109817 $4,680 - $ 5,850 $5,924 - $ 7,405 $59505 - $ 65882 $3,402 - $ 4,253 $3402 - $ 45253 $5,629 - $ 7,036 $3,755 - $ 404 The Town Manager shall submit annually to the Town Council recommended salary ranges for mid-management, professional and confidential employees. These ranges will be based upon the Compensation Policy adopted by the Town Council. Movement through the salary ranges will be based upon merit following a comprehensive written performance evaluation by the employee's supervisor. Merit increases are suspended for fiscal year 2011-12. SECTION 3. BENEFITS AND INSURANCES Effective January 1, 2009, the Town shall contribute $1075 per month towards covered employee's fringe benefits. If the full sum specified is exceeded for group insurance of a given employee, then that employee shall pay the balance of the monthly cost via a payroll deduction from the first two payrolls of the month. If the full sum specified is not used for the group insurance cost of a given employee, then the employee shall have the option to have an amount not to exceed $400 per month deposited into one of the Town's Deferred Compensation Plans in the employee's name. Any employee who on December 31, 2008 receives more than $400 per month "accruing fringe" shall be capped at the higher amount. Should at any time such employee fall below the grandfathered cap, the new lower amount shall become their new cap and the employee shall not be able to return to the higher figure in the future. Tiburon Town Council Resolution No. 33-2011 71612011 Page 2 Retirement - For Miscellaneous Members of the Public Employee's Retirement System, the Town of Tiburon shall provide management employees the PERS 2% @ 55 retirement benefits, with highest single year calculation and service credit for unused sick leave. For Local Safety Members of the Public Employee's Retirement System the Town shall provided management employees the PERS 3% @ 55 retirement benefit, average three highest year's calculation, and service credit for unused sick leave. Effective July 15 2010, each employee shall contribute the required member contribution towards retirement. This employee retirement contribution shall be made on a pre-tax basis as allowed under Internal Revenue Code 414(h)(2). Medical Insurance - The Town of Tiburon offers its employees and their dependents medical/hospital insurance coverage. A qualified employee may choose from the plans offered through the Public Employees Retirement System Health Benefits Division for medical/hospital insurance coverage. Such insurance is mandatory for covered employees unless they can demonstrate compliance with other coverage. Dental Insurance - The Town of Tiburon offers qualified employees and their dependents a dental plan. Such insurance is mandatory for all qualified employees unless they can demonstrate compliance with other coverage. Life Insurance - The Town of Tiburon offers qualified employees a $25,000 life insurance policy. Such insurance is mandatory for all full-time employees. The Town of Tiburon offers qualified employees additional life insurance above the mandatory $25,000 policy, up to a combined total of no more than $95,000. Participation is optional. Disability Insurance - The Town of Tiburon offers qualified employees long term disability insurance. Such insurance is optional, except for the position of Captain. Long Term Care - The Town of Tiburon offers covered employee a long-term care policy. Participation is optional. Deferred Compensation Plan - The Town of Tiburon offers a deferred compensation plan to qualified employees. Such monies deposited would become tax-deferred and would be subject to income taxation in the year they are withdrawn from the deferred compensation plan. Participation is optional. IRS Section 125 Plan - The Town of Tiburon offers covered employees the ability to participate in its IRS Section 125 Plan. Participation is optional. Tiburon Town Council Resolution No. 33-2011 71612011 Page 3 SECTION 4. VACATION LEAVE Mid-management, professional and confidential employees shall accumulate vacation time in accordance with the following vacation entitlement schedule: Service Work Days 0-5 Years 12 Days 6-10 Years 18 Days 11+ Years 20 Days Upon termination of a covered employee's service with the Town, such employee shall be paid a lump sum equivalent to his/her accrued vacation leave. Maximum accumulation of vacation leave is 35 workdays. SECTION 5. SICK LEAVE Mid-management, professional and confidential employees shall be entitled to accrue one working day of sick leave for each month or major fraction thereof. Sick leave may be accrued by qualified employees without a maximum limitation. SECTION 6. SICK LEAVE PAY OFF Mid-management, professional and confidential employees hired prior to July 1, 2001 may receive cash equivalent compensation of 50% of their accrued sick leave, up to a total of 60 days, if the following conditions are met: a. The employee files for a service retirement from the Town, or b. The employee voluntarily separates from the Town and has at least 15 years of service with the Town. Effective July 1, 2011, the cash value of this benefit will be determined based on each employee's hourly rate and number of eligible hours for cash-out purposes (50% of sick leave balance, up to 60 days). This value will be documented and the number of eligible hours and hourly rate capped at current values. This value cannot grow through additional accrued sick leave or though increases in pay. Employees with 15 years or more service with the Town may request a cash-out of 60% of the eligible hours (early cash-out option). Should an employee request the early cash-out of 60% of the eligible sick leave hours, they will not be entitled to any further sick leave cash-out upon retirement or separation of employment with the Town. Those hours cashed out will be deducted from the employees sick leave balance. If an employee is not eligible for, or elects not to take, the early cash-out option, they shall be paid the frozen dollar value upon separation of employment with the Town. The only way the frozen dollar amount can be lowered is if an employee has less accrued sick leave hours, or a lesser hourly rate, upon separation of employment than they do on July 1, 2011. For tax planning purposes, should an employee desire to take the early cash Tiburon Town Council Resolution No. 33-2011 71612011 Page 4 out option, they will be allowed to take this payment in either 2011 or in January 2012. For employees hired after July 1, 2001, in the mid-management, professional or confidential positions, they may accrue unlimited sick leave with no option f "cashback" benefits. SECTION 7. HOLIDAYS The Town agrees to provide management employees the following holidays: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Christmas Eve Christmas Day New Year's Eve January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September December 26 Fourth Thursday in November Friday after Thanksgiving December 24 December 25 December 31 When a holiday falls on a Saturday, the preceding Friday shall be observed. However, ifa holiday falls on a Saturday and the preceding Friday is also a holiday, the Town Manage may designate the preceding Thursday or following Monday to observe the holiday. When a holiday falls on Sunday, the following Monday shall be observed. However, the Town when a holiday falls on a Sunday and the following Monday is also a holiday, Manager may designate the preceding Friday or following Tuesday to observe the holiday SECTION 8. HOLIDAY CLOSURE All represented employees will be required to take a 2 days vacation or administrative leave furlough. The days furloughed will be December 28 and December 29. Tiburon Town Hall will be closed from December 23, 2011 through January 2, 2012. Proposed Schedule: Friday, December 23, 2011 Monday, December 26, 2011 Tuesday, December 27, 2011 Wednesday, December 28, 2011 Thursday, December 29, 2011 Friday, December 30, 2011 Monday, January 2, 2012 Christmas Eve Holiday Observed (+7, 8) Christmas Holiday Observed (-1) Veteran's Day Observed (4) Employees contribute 1 day vacation (-8, 9) Employees contribute 1 day vacation (-8, 9) New Years Eve Observed (+1) New Years Eve Holiday Observed (4) Tiburon Town Council Resolution No. 33-2011 71612011 Page 5 SECTION 9. ADMINISTRATIVE LEAVE In recognition of the long hours required to perform at the mid-management and professional level, including attendance at numerous meetings outside normal working hours, the following Administrative Leave policy shall be implemented. Each exempt mid-management, professional or confidential employee may receive up to ten days administrative leave annually, to be awarded at the discretion of the Town Manager. Administrative Leave shall be taken in one day increments. SECTION 10. DINNER ALLOWANCE All mid-management, professional and confidential employees who live more than 10 miles of Town and who are required to attend night meetings or work after office hours beyond 7:00 P.M. may be reimbursed in an amount not to exceed $20.00 for the purchase of dinner for that night. Employee reimbursement is subject to the approval of the Town Manager and must be accompanied by a restaurant receipt which shall include the amount, date, meeting or purpose, and the employee's name. SECTION 11. TUITION REIMBURSEMENT In order to promote continued development of skills, knowledge, and abilities among employees, the Town of Tiburon shall reimburse the costs of tuition, books and fees at the rate of the California State University system. Employees must receive prior approval of the Town Manager and submit certified transcripts with the evidence of a grade of "C" or better from an accredited college or university and submit bona fide receipts to qualify for tuition reimbursement. This provision shall be suspended for FY 2011-12. SECTION 12. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE For employees covered by this Resolution, plus the positions of Building Inspector, Planning Secretary, Building Permits Clerk, Office Assistant III, and Account Clerk, and who are hired prior to July 1, 2009, the Town of Tiburon will make contributions toward a retired employee's medical insurance plan based upon the following conditions: a. Employee must retire directly from employment with the Town of Tiburon and apply to PERS for retirement benefits. b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single rate that is in effect at the time of the employee's retirement. Tiburon Town Council Resolution No. 33-2011 71612011 Page 6 C. The Town's contributions rate is based on the following formula: 50% 75% 100% Percent of Kaiser Single Rate Years of Consecutive Service to Town 15 Years 20 Years 25 Years Such coverage is not extended to employee's spouse or dependents. Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance. SECTION 13. PERSONNEL RULES & REGULATIONS In the event any provisions of this Resolution contradict those included in the Town's Personnel Rules & Regulations, the terms of this Resolution shall prevail. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on July 6, 2011, by the following vote: AYES: NOES: ABSENT: ATTEST: DIANE CRANE IACOPI, TOWN CLERK S:WministrationlTown CouncillResolutionsl201112011-12 Mid-Management Incentive Resolution; Resolution 33-2011.doc COUNCILMEMBERS: Collins, Fraser, Fredericks, O'Donnell & Slavitz COUNCILMEMBERS: None COUNCILMEMBERS: None JE LA IT AYOR TO OF- TgUR~DN Tiburon Town Council Resolution No. 33-2011 71612011 Page 7