HomeMy WebLinkAboutTC Res 2011-07-20 (2)RESOLUTION NO. 39-2011
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TIBURON AUTHORIZING THE SIGNING AND
ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT
& ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING
WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies the
employees and officials who may sign and endorse checks and other instruments of payment on behalf of
the Town, and which employees may have authorization for access to Town documents held in
safekeeping: and %
WHEREAS, the Town desires to transition its banking services from the Bank of America to the
Bank of Marin. During the transition period the Town will have accounts with both the Bank of
America and Bank of Marin. However, it is appropriate that the Town Council adopt a resolution
authorizing the signing and endorsing of checks with the Bank of Marin.
NOW THEREFORE, BE IT RESOLVED THAT:
1. The Bank of Marin, Mill Valley Branch, shall be the depository for all funds of the Town
of Tiburon. Commercial accounts shall be established and maintained by and in the name of the Town of
Tiburon at the designated bank upon and subject to such terms as may be agreed to from time to time.
2. All checks, drafts and other instruments for payment from the Town's commercial
General account in the amount of $2,500.00 or less, or relating to the Town's state and federal payroll
tax obligations or PERS retirement or health insurance benefit obligations in any amount shall be signed
on behalf of the Town by any two (2) of the following people: Town Manager (Margaret A. Curran),
Director of Administrative Services (Heidi Bigall), Town Attorney (Ann Danforth), or any member of
the current Town Council (Alice Fredericks, Jim Fraser, Jeff Slavitz, Emmett O'Donnell, Dick Collins).
3. All payroll, payroll payable, and payroll benefit checks shall be signed by the Town
Manager and Director of Administrative Services, and in the case of either's absence the Town Attorney,
or any member of the Town Council.
4. All other checks, drafts and instruments for payment shall be signed on behalf of the
Town by the Town Manager and Director of Administrative Services or Town Treasurer and by one
member of the Town Council.
5. All checks, drafts or other instruments for payment made payable to the Town of Tiburon
may be endorsed for deposit by written or stamped endorsement in the name of the Town of Tiburon
without individual signatures.
6. Staff is directed to provide a certified copy of this resolution to the Bank of Marin along
with signature authorization forms which include signatures of the individuals currently holding the
following positions: Town Manager, Director of Administrative Services, Town Attorney, and Town
Council members. The Town Clerk shall inform the Bank of Marin of any changes in these positions and
provide new signature cards when necessary.
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7. The Bank of Marin is requested and authorized to honor, receive, certify or pay any
instrument signed or endorsed in accordance with this Resolution. This Resolution and signature
authorization forms submitted by the Town Clerk shall remain in full force and effect, and the Bank is
authorized and requested to rely and act thereon, until such time as the Bank receives written notice of
any changes from the Town Clerk.
8. The Bank of Marin, Mill Valley is the location of four Safe Deposit Boxes that the Town
rents from the Bank. The following employees of the Town are authorized by signature to place,
extract, or review items held in safekeeping: Town Manager (Margaret A. Curran), Town
Attorney (Ann Danforth), and Town Clerk, (Diane Crane Iacopi) Director of Administrative
Services (Heidi Bigall).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on
July 20, 2011, by the following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
Collins, Fraser, O'Donnell, Slavitz
None .
Fredericks
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DIANE CRANE IA(OPI, TOWN CLERK
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