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HomeMy WebLinkAboutTC Min 1992-05-12 TOWN COUNCIL r- L' MINUTES CALL TO ORDER Mayor Kuhn called the adjourned meeting of the Town Council of the Town of Tiburon to order at 7:35 p.m., Tuesday, May 12, 1992, in Room 5, Del Mar School, Tiburon, California. . A. ROLL CALL PRESENT: COUNCILMEMBERS: Nygren, Thayer, Thompson, Kuhn ABSENT: COUNCILMEMBERS: Friedman EX OFFICIO: Town Manager Kleinert, Town Attorney Ewing, Town Engineer Bala, Supt. of Public Works Iacopi, Senior Planner Anderson, Finance Director Stranzl, Police Chief Herley, Police Captain Lewis, Minute Clerk Kearney. B. PUBLIC OUESTIONS AND COMMENTS r None. C. BUSINESS ITEMS 1. NEW TOWN COMMUNITY CENTER REPORT & RECOMMENDATIONS a. Space Allocation/Site Selection Subcommittee Russ Wischow, Chairman of the Space Allocation/Site Selection Subcommittee, reviewed the final report of the Committee including the Committee's procedures for determining space requirements, needed square footage, and location recommendations. He stated that a cost consultant was retained and determined that it would not be cost effective to consider Pt. Tiburon as a site option because of inconsistencies in the approved construction drawings, seismic code non-conformities, costs associated with retro-fitting and remodeling the facilities, needed upgrading of the heating and air conditioning system, and other legal issues associated with the lagoon and the property. He stated the estimated cost for relocating to Pt. Tiburon would be approximately $3.1 million. l'" Mr. Wischow then reviewed the costs and issues associated with building a new facility at the Ned's Way site. He stated the costs for building the new facility higher on the slope would be insignificantly more than building on the level portion of the property, and by doing so might remedy the issues associated with the RUSD easement, required relocation of the Thrift Shop, Child Care Center, Community Garden, and temporary TOWN COUNCIL MINUTES #943 5/12/92 1 ,..... relocation of Staff during construction. He stated tbe estimated cost for building at Ned's Way would be approximately $2.1 million. ~. Mr. Wiscbow presented story boards indicating proposed footprints for tbe Town Hall buildings at tbe Ned's Way site and Pt. Tiburon site, and reviewed cost comparisons for tbe two sites. b. Financing/Implementation Subcommittee Glenn Smitb, Cbairman of tbe Financing/Implementation Subcommittee, reviewed tbe various financing sources and options including construction loans, take out loans, secured term loans, and bond financing. He reviewed tbe various bond financing alternatives and associated voter approval requirements. He reviewed tbe proposed funding plan wbicb includes tbe reallocation of $500,000 from existing Town funds, $500,000 from tbe current New Town Hall Fund, $400,000 from tbe sale of Mar West to tbe County for tbe new Library, and general obligation bonds in tbe amount of $1,600,000 wbicb would require voter approval. He noted tbese costs did not include soft construction costs or financing and applicable infra-structure costs. It was tbe joint recommendation of tbe two subcommittees to build Town Hall at Ned's Way, including tbe Police Department, tbat a total of at least 16,000 sq. ft. be provided for both facilities witb allowance for adjustments as required, and tbat tbe estimated cost be approximately $3,000,000. r Mr. Wiscbow recommended tbe Town Council scbedule a tour of tbe current Town Hall and Police Department to educate citizens on the need for new facilities. AI Kirschbaum, committee member, recommended the public hearing of May 20th be advertised on the bulletin board at Blackie's Pasture. Mayor Kubn directed tbe Town Manager to schedule an open bouse tour of the Town Hall facilities and requested a videotape be made as well. The Town Council officially accepted the report, commended the subcommittee members and other citizens for their efforts, and noted the public bearing regarding this matter is scheduled for May 20, 1992. Mayor Kubn explained the next steps for the Town Council should include a reconfirmation of the Ned's Way site for tbe location of the New Town Hall, a decision regarding inclusion of the Belvedere/Tiburon Joint Recreation Department in the plans, a decision regarding the architects, a decision to build on the upslope or downslope, and consideration of potential effects on the Community Garden. r- Councilmember Thayer noted that the previously approved architectural firm of Roland/Miller had reiterated their interest in providing architectural services to the Town and added that they should not be judged on their previous plan because of the rushed circumstances in which it was provided. TOWN COUNCIL MINUTES #943 5/12/92 2 r-, Councilmember Nygren questioned the status of any legal issues associated with the Ned's Way site; and the Town Attorney responded that the only legal issues would be associated with the RUSD easement if it is decided to build the New Town Hall on the downslope. . ' a. Councilmember Thompson expressed support for the recommendations of the subcommittees, urged continued community support for the concept, and requested future plans include a round Council table. 2. BELVEDERE/TIBURON JOINT RECREATION COMMITTEE a. Space Allocation for Joint Recreation Committee Office Needs Tom Gram, Chairman of the Belvedere/Tiburon Joint Recreation Committee, reviewed the various programs and park management services the Joint Recreation Department provides the community; noted the Department receives no direct subsidies from either Belvedere or Tiburon and is self-supporting; and requested the plans for a New Town Center include space of approximately 1,000 sq. ft. for the Belvedere/Tiburon Joint Recreation Department since it is unknown how long they will be able to occupy their present offices at the Donahue Building. r Mayor Kuhn noted that Belvedere incurs approximately $6,000 annually in expenses for operating various joint recreation functions at the Belvedere Community Center which is a significant contribution towards the success of the recreation program. There was discussion about whether recreation square footage requirements would increase in the future; the importance of locating the recreation offices next to the community room; receiving the Committee's input as to needed square footage for a community room; and the Committee's interest in managing the community room if it is included in the new Town Hall Center plans. The Town Council unanimously indicated their general approval for the concept of including the Belvedere/Tiburon Joint Recreation Department in its future Town Center plans, and noted this matter will be discussed further at the May 20th public hearing. 3. COUNTYWIDE PLAN (Consider Responses to Countywide Planning Agency) Councilmember Nygren reviewed her draft response to the County's request for comments regarding the proposed Countywide Plan. She requested the Town Council's input and consensus prior to submitting these comments to the County Planning Department. r After discussion, the Town Council indicated their approval of Councilmember Nygren's response and directed the Town Manager to forward these comments to the County Planning Department. TOWN COUNCIL MINUTES #943 5/12/92 3 "'""' Council member Nygren reported that she will be working with the Senior Planner regarding a response to the County's proposed density for those areas located along the back side of the Peninsula, southeast of the intersection of Paradise Drive and Trestle Glen Boulevard, which is inconsistent with the Town's General Plan. This report will be brought before the Town Council in the near future. L D. COUNCIL. COMMISSION OR COMMI'ITEE REPORTS 4. R-T-H [RUSD-Tiburon-Hilarita] COMMITfEE RECOMMENDATIONS (Planning Director's Program Recommendations for Master Planning of Town and RUSD Property for Future Building & Traffic Circulation Improvements) The Town Manager reported that Staff is recommending Council's consideration of the selection of the SW A Group to perform a land use analysis and site plan at a cost of $12,500, for the Ned's Way site as agreed by the R-T-H Committee. Action is not requested until after the final reports are received from the Town Hall Subcommittees on May 20th. Councilmember Nygren questioned the need for a master plan since the Town Hall architects previously submitted a traffic circulation proposal; and the Senior Planner responded that the circulation in this area is complex and should be studied by an expert. r Mayor Kuhn stated that if the Town Council approves this intent, a commitment would have to be acquired from the RUSD and Hilarita to participate in the costs for such a study and agree to abide by the master plan; stated the RUSD is receptive to the concept of realigning the roadway through their property; and noted that the Thrift Shop has indicated a desire to move to a larger facility. There was discussion and concern expressed that this action might be premature and that additional discussions should be held with the RUSD regarding their future site improvements; that the relocation site of the Thrift Shop should first be determined; and that a decision regarding whether to build the new Town Hall on the upslope or the downslope of the Ned's Way property should first be made. Additional discussion ensued regarding whether architects Roland/Miller can provided the needed traffic and circulation studies; and the Town Attorney stated that the draft contract with Roland/Miller includes traffic and soils engineers as part of the "team" and the cost for such is included in the plan. The Town Attorney also pointed out that when Roland/Miller submitted their traffic plan last summer, it was based on the direction the Town provided them that the Child Care Center would be relocating. t It was agreed by the Town Council to place this matter in abeyance until additional decisions are made regarding the use of the property. TOWN COUNCIL MINUTES #943 5/12/92 4 E. COMMUNICATIONS - L 5. MEMO TO LIBRARY COMMlTIEE CO-CHAIR FROM MAYOR KUHN, dt'd 4-27-92 Mayor Kuhn stated the Library Committee is proceeding with their plans to build a new County Library at the Mar West site; therefore, he is recommending a coordination of planning efforts to improve the flood plain parcel be pursued. The Town Attorney indicated that it is unclear whether agreement with Innisfree would be required for this work; and the Town Council directed him to explore this issue. The Town Manager reported that if the funds provided by Innisfree for flood plain improvements are not utilized, they will have to be returned; therefore, he had instructed the Town Engineer to provide a plan. Councilmember Nygren stated that the anticipated Tiburon Peninsula Club improvement plans may not coordinate with this effort and stated that it was inappropriate to present this item to the Library Committee without first review by the POSC and Town Council. Mayor Kuhn responded that the Library Committee needs this information before they can proceed with their own plans. r Councilmember Thayer agreed that this issue should first be addressed by the POSC and Town Council and expressed concern that this memorandum creates the impression that the Town Council has already made a decision to approve this matter. It was agreed by the Town Council to table this matter. 6. MEMO FROM JOINT RECREATION DIRECfOR TO TOWN MANAGER, dt'd 5/5/92 (Request to Erect McKegney Green Goal Posts on Friday Evenings Prior to Saturday Morning Soccer Games) The Town Manager reported that the Tiburon Peninsula Soccer League is requesting permission to erect goal posts on Friday evenings prior to their Saturday morning games next fall. Motion: Moved: Vote: To approve the request of the Tiburon Peninsula Soccer League. Nygren, Seconded by Thompson AYES: Unanimous ABSENT: Friedman A. Councilmember Thompson reported that the beach clean up on May 9th for the Richardson Bay Awareness Day was attended by himself and four other citizens; recommended the POSC coordinate clean up efforts with John Kerns in the future; and noted some of the hazardous items that wash up onto the beach. r TOWN COUNCIL MINUTES #943 5/12/92 5 .-- F. ADJOURNMENT - ~. There being no further business before the Town Council of the Town of Tiburon, Mayor Kuhn adjourned the meeting at 10:25 p.m., sine die. ALVIN R. KUHN, MAYOR r r TOWN COUNCIL MINUTES #943 5/12/92 6