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Home My WebLink AboutTC Minutes 2017-10-04 TOWN COUNCIL SPECIAL MEETING MINUTES SPECIAL MEETING —6:00 P.M. On October 4, 2017, the Council held a special meeting as follows: CALL TO ORDER Councilmember Fredericks,Councilmember Kulik, Councilmember Thier,Vice Mayor O'Donnell, Mayor Fraser CLOSED SESSION 1) Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Government Code Section 54956.9: (1 Potential Case) INTERVIEWS FOR VACANCIES ON TOWN BOARDS & COMMISSIONS (Design Review Board— One vacancy for Tiburon appointee) • Karen Ripenburg ADJOURNMENT—to regular meeting REGULAR MEETING — 7:30 P.M. Mayor Fraser called the special meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, October 4, 2017, in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COLTNCILMEMBERS: Fraser, Fredericks, Kulik, O'Donnell, Thier PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Chief of Police Cronin, Management Analyst Creekmore,Associate Planner O'Malley,Town Clerk Stefani ORAL COMMUNICATIONS There were none. Toivn Council Minutes #20-2017 October-4, 2017 Page 1 RECOGNITION OF TOWN SERVICES • Michael McMullen: Parks&Open Space Commission(2002-2008);Parks,Open Space and Trails Commission (2008-2017) Mayor Fraser thanked Mr. McMullen for his years of service to the Town of Tiburon,and presented him a plaque from the Town Council to commemorate his years on the Parks & Open Space Commission and the Parks, Open Space and Trails Commission. INTRODUCTION OF NEW TOWN EMPLOYEES • Jordan Zurheide, Police Service Aide • Deny Cruz, Police Service Aide The Chief of Police introduced two new Police Service Aides to the Town Council and staff, and said the Police Department is pleased to have them. CONSENT CALENDAR CC-I. Town Council Minutes—Adopt minutes of September 19,2017 special meeting(Town Clerk Stefani) CC-2. SB I RMRA Funding — Consider amendments to Capital Improvement Plan and FY 2017-18 Capital Improvement Plan budget (Department of Public Works) CC-3. Special Vacancy on Town Boards & Commissions — Announce special vacancy on Heritage & Arts Commission (Town Clerk Stefam) CC-4. Bayside Stair Easement—Accept grant deed of easement for public pedestrian access (Community Development Department) CC-5. Investment Summary —Adopt report for month ending August 31, 2017 (Director of Administrative Services Bigall) CC-6. Marin County Civil Grand Jury Response — Approve Town's response to Marin County Civil Grand Jury Report: Public Engagement in Marin: A Pathway to Inclusive Government (Office of the Town Manager) MOTION: To adopt Consent Calendar Items 1-6, as written. Moved: Fredericks, seconded by O'Donnell VOTE: AYES: Unanimous Town Council Minutes 920-2017 October 4, 2017 Page 2 ACTION ITEMS AI-1. Appointments to Town Boards & Commissions — Consider appointment to Design Review Board (Town Clerk Stefani) Town Clerk Stefani said there had been a vacancy on the Design Review Board since June,and after two open application periods,the Town Council interviewed a total of four applicants. She said the individual appointed to this special vacancy will serve on the DRB until 2020,and recommended the Town Council consider making an appointment. MOTION: To appoint Suzanne Kim to the Design Review Board. Moved: Fredericks, seconded by Thier VOTE: AYES: Unanimous The Town Council thanked the remaining applicants and encouraged them to stay involved. They commended Ms. Kim's experience and level of expertise for this particular position. AI-2. Energy Efficiency Measures — Consider options to reduce greenhouse gas emissions including Electric Vehicle Charging Stations, LED streetlights, adding solar panels to Police Station and conversion of municipal accounts to Marin Clean Energy's Deep Green program (Department of Public Works) Town Manager Chanis said the Town of Tiburon's Climate Action Plan included several ideas and strategies for the Town to utilize to reduce energy consumption, and said staff had prepared a report on several proposed projects for the Town Council to consider. Director of Public Works/Town Engineer Barnes reviewed four proposed projects to reduce greenhouse gas emissions: Electric Vehicle Charging Stations at Lyford Drive Parking Lot Barnes said adding a charging station at this location would cost the Town approximately$31,000. He said this project was of concern to staff because the annual subsidy depends greatly on how much the station gets used and how much the Town charges for use, and because 5 parking spaces will be lost for only two restricted EV charging spots. He said staff is recommending against this project. Solar Panels on Police Station Barnes said the shingles on the Police Station roof were problematic for adding solar panels to the roof. and for that reason, staff is recommending the Town Council instead consider a carport solar array in the front of the Police Station. He showed a diagram of what this project might look like, and said this will cover 91% of the annual cost of electricity at the Police Station. LED Streetlights Barnes reviewed the cost savings associated with retrofitting streetlight fixtures to LED bulbs. He proposed a "trial" of at least 4 LED lights on Mar West and/or Blackfield Drive, testing different colors, brightness, shields, and giving residents an opportunity for feedback. Ton.7n Council Minutes #20-20]7 October 4, 2017 Page 3 Marin Clean Energy Deep Green Barnes said the Town is currently"Light Green", or using 50% renewable energy, but opting up to "Deep Green" would take the Town to 100% renewable energy. He said this would have a great environmental impact, and would cost the Town an additional $3,200 per year. He added that this cost may be further reduced if the Council authorizes the LED streetlight and solar panel projects. Director Barnes reviewed the staff's recommendations: approve $30,000 to convert streetlights to LED bulbs, approve $260,000 for carport solar array at Tiburon Police Station and authorize switching the municipal accounts to Deep Green. He again recommended against the EV Charging Station project. Councilmember Fredericks asked if the new LED bulbs will be down lights. Barnes said the new bulbs would be mostly downlight, and more so than the current streetlight bulbs. Vice Mayor O'Donnell asked about handicap access to the EV charging station in this particular lot. Barnes said one of the charging spaces would need to be accessible, but handicap van accessibility may be able to be accommodated in another way if the station is curbside, rather than in a parking lot. Councilmember Thier asked if other locations in Town were considered for a charging station. Barnes said other locations had been considered, but this location was the most inexpensive. O'Donnell asked if the Town could partner with the owners of the private parking lots in Town for a station. Town Manager Chanis said the staff can expand their search and try to find an arrangement. Thier commented that perhaps there is an opportunity with the large library expansion,and suggested that a charging station be installed closer to downtown so citizens using the station will have a way to pass the time. Mayor Fraser asked for clarification about the parking space configuration in the Lyford parking lot. Director Barnes explained there are handicapped spaces available in the lot now,and due to changing ADA standards, installing this station there would require a handicap accessible charging space. Overall,installing this station at that location would remove five existing spaces,and leave only two reserved spaces for charging. Fraser believed it is incumbent upon the Town to have an EV charging station available in Town soon. He said he would like to see this project accelerated to discuss an EV charging station plan for the community. Mayor Fraser opened the floor for public comment. Lucy Pazcowski spoke about the importance of reducing greenhouse gas emissions and the implications of climate change for young generations. Town Council Minutes #20-2017 October-4, 2017 Page 4 Caroline Shurs applauded the Council's efforts to reduce greenhouse gas emissions, and also spoke on the importance to decrease carbon emissions for future generations. Another local student asked the Council to follow the staff's recommendation. Helene Marsh acknowledged the climate leadership in Tiburon,and urged the Council to follow the staff's recommendation to help meet Tiburon's Climate Action Plan goals. A Blackfield Drive resident said the Town opting for deep green will immediately reduce emissions, and praised the cost effectiveness of solar panels and LED light fixtures. J.R. Killigrew, of Marin Clean Energy, offered to answer any questions from the Council about Marin Clean Energy's deep green program. Betsy Rosenberg said there had been admirable climate leadership shown in Marin County. An unnamed citizen spoke in support of the projects,and praised the fact that the community and our local children will be able to see that the Town is supportive of energy reduction initiatives. Another unnamed citizen spoke in support of the projects. Nancy Gamble urged the Town Council to authorize the switch to deep green, and to demonstrate leadership and encouragement for local residents and businesses to do the same. Chance Cutrano, of the Sierra Club of Marin, said the Sierra Club was pleased to see Tiburon move forward with these projects, and urged the Town Council to follow the staff's recommendations. Sana Thomas urged the Council to adopt the staff's recommendations. Sara Lochran said she was hopeful Tiburon would join the other municipalities in Marin that have converted to deep green. Mayor Fraser closed the floor. Councihnember Fredericks praised the analysis provided in the staff report, and said she supported the staffs recommendation. She also praised the Vice Mayor's vision to consider several energy efficiency projects at once. Vice Mayor O'Donnell was pleased to see several energy initiatives proposed.He said he was also in support of the recommended projects, but still believed finding a place for an electric vehicle charging station was important. He suggested pursuing a partnership with owners of private parking lots in Town. O'Donnell added that many Tiburon residents would also benefit from switching over to Marin Town Council Minutes #20-2017 October 4, 2017 Page 5 Clean Energy, and praised the Town's efforts to be one of only a handful in the nation that require solar panels to be installed when building a new home. Councihnember Kulik said the proposed projects were undeniably beneficial. He praised the initiative to involve the community in the LED streetlight conversion project and the Town taking a leadership role in going deep green. Kulik also agreed that the EV charging station project in its current form would not be in the community's best interest, and said good recommendations had been brought forward for finding other locations for a charging station. Councilmember Thier said the Town and the Council should be proud of the vision to consider several energy reduction initiatives,and said she was in support of the proposed projects. She agreed that finding a good location for an EV charging station in Tiburon was important, and requested "Town staff report back by February 2018 on the progress of this project. Mayor Fraser agreed with the rest of the Council, and thanked the Vice Mayor for his vision to look at this issue with a larger perspective.He again requested the staff accelerate the EV charging station project, and find a good place in Town for a station. MOTION: Approve $30,000 budget amendment to fund a capital improvement project to convert all cobra head streetlights to LED,approve a$260,000 budget amendment to fund a capital improvement project for a solar parking shade structure at the Police Station,authorize Town staff to convert all Town electric utility accounts with Marin Clean Energy to Deep Green, and to direct staff to continue evaluating projects for future EV charging stations, on public or private property, and to give a report on progress by February 2018. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Unanimous ADJOURNMENT 8:40 p.m.ADJOURN TO CONDUCT THE MEETING OF THE TIBURON PUBLIC FINANCING AUTHORITY IN TOWN COUNCIL CHAMBERS AGENDA TIBURON PUBLIC FINANCING AUTHORITY OCTOBER 4, 2017 at 8:40 p.m. ROLL CALL All board members were present. ORAL COMMUNICATIONS There were none. Town Council Minutes#20-2017 October 4, 2017 Page 6 ACTION ITEMS AI-1. Approve Minutes of June 15, 2016 Meeting of the Tiburon Public Financing Authority MOTION: To approve June 15, 2016 minutes of the Tiburon Public Financing Authority. Moved: O'Donnell, seconded by Fredericks VOTE: AYES: Unanimous ADJOURNMENT —at 8:45 p.m. There being no further business before the Town Coun I the Town of Tiburon, Mayor Fraser adjourned the meeting at 8:45 p.m. i s ' i 'l JIM I' 'YO I ATTEST: % LEA STEFAT41, TOWN CLERK Town Council Mi nates 920-2017 October 4, 2017 Page 7