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HomeMy WebLinkAboutTC Min 1998-08-19 -- TOWN COUNCIL MINUTES COPy -, CALL TO ORDER Mayor Matthews called the regular meeting of the Tiburon Town Council to order at 7:35 p.m. on Wednesday, August 19, 1998, at Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. A. ROLL CALL PRESENT: COUNCILMEMBERS: Bach, Gram, Hennessy, Matthews, Thompson PRESENT: EX OFFICIO: Town Manager Kleinert, Town Attorney Danforth, Finance Director Stranzl, Planning Director Anderson Superintendent of Public Works Iacopi, Senior Planner Watrous, Town Clerk Crane B. ANNOUNCEMENT OF CLOSED SESSION ACTION (If anv) Mayor Matthews said the closed session had been canceled. C. PUBLIC OUESTIONS AND COMMENTS None. ,....... D. COUNCIL. COMMISSION & COMMITTEE REPORTS Councilmember Thompson said he had attended the Transportation Steering Committee meeting of the Golden Gate Bridge District to oppose the proposal to charge fares to riders of the Tiburon Ferry Feeder buses. He said he told the directors that it was contrary to Marin Transportation Committee policy to encourage alternative transportation in the Bay Area. Staffagreed to confirm the next meeting of the committee so that a Council representative could attend. E. CONSENT CALENDAR 1) TOWN COUNCIL MINUTES - #1140 - June 3, 1998; #1144 - July 15, 1998 - (Adopt) 2) TOWN MONTHLY INVESTMENT SUMMARY - June 30, 1998 - (Accept) 3) MONTHLY POLICE STATISTICS - June, 1998 - (Accept) 4) TRAFFIC SAFETY COMMITTEE MEETING MINUTES - July 14, 1998 - (Accept) 5) DOWNTOWN MAIN STREET GAS LAMP REPLACEMENT - (Approve Purchase) 6) TOWN EMPLOYEE 1998-99 BENEFIT SCHEDULES - (Adopt MAPE, TPA and Non- Represented Employee Benefit Schedules - Resolution) MOTION: Moved: Vote: To Adopt Consent Calendar items listed above. Thompson, Seconded by Hennessy AYES: Unanimous I'"' Town Council Minutes # 1146 August 19, 1998 Page 1 --- F. 7) UNFINISHED BUSINESS PRECISE DEVELOPMENT PLAN - "ROUND HILL OAKS" - Proposed Subdivision of3.7 acre site into 4 single-family Residential Lots - Sanford L. Goldeen & Co., Applicants; AP#058-301-26 - (Adopt Resolution) Senior Planner Watrous reviewed the actions taken at the last meeting, noting that Council had approved the FEIR on June 17, 1998, and that the Precise Plan had been referred to a subcommittee comprised of Councilmembers Gram and Thompson. Councilmember Gram said the subcommittee met with the interested parties--the Bodians, Stahnkes, Littmans, and Mr. Sofuas--who still preferred that the house on Lot 1 be moved to the upper portion of the property. However, Gram said he could not recommend this action because it would be visible from Tiburon Boulevard and therefore not consistent with the Town's Ridgeline Policy. Gram also said he would recommend leaving Lot 2 where it was but that the Design Review Board might consider moving back the house when the plans were submitted for their approval. He said Mr. Goldeen had come up with the idea oflowering the house by 10 feet and leaving only one story above grade which would diminish the impact on Round Hill Road and the Sofuas residence. r"' Finally, Gram said that the Planning Commission had given the applicant a choice in addressing the drainage issue across the Stahnke property. He recommended that the Town be paid a $20,000 mitigation fee for drainage improvements to be made in the overall downstream area affected by changes to the watershed. Thompson concurred with Gram's findings regarding the impact to the Tiburon Ridge and said he would go along with the Planning Commission's approach to cluster the houses below. He said the Oak Grove should be preserved on Lot 2 and that the Design Review Board should look at the size and bulk of the house on that lot, as well as looking at the proximity of the house on Lot 1 to Round Hill Road. Thompson said he had wanted to reduce density and get rid of Lot 2 all together, but stated that the findings could not be made to support that decision. Mayor Matthews opened the public hearing. Applicant Sanford Goldeen said he had followed the Town's rules and guidelines and had tried to work with his neighbors. Allan Littman, said he thought the top portion of the property was less hilly than contended by Gram and Thompson, and stated that the whole hill was "festooned with houses," thereby questioning how building there could be against Town policy. r"' Littman said if the site was indeed "fragile," how could the Town allow four houses to be built there, and suggested that the Town had "washed its hands" of the drainage problem. Town Council Minutes # 1146 August 19, 1998 Page 2 - -- Mr. Sofuas, 75 Round Hill Road, continued to maintain that there would be a "looming house" directly in front of his property on Lot 2. He suggested that Lot 2 be moved to encroach on a common area. Councilmember Gram replied that there was no "common area" in the plan. Kevin Stahnke said Council should look carefully at the methods and amount of money set aside for the drainage mitigation. Peter McGowan, Round Hill Road resident, said he also disliked the "looming house." Mayor Matthews closed the public hearing. Councilmember Hennessy said there were certain constraints on the property and that she would vote for only two lots, and for removing Lots 1 and 2. She continued to express concern about the drainage issue. Vice Mayor Bach said the issue was not about four lots but about the location of the lots. However, he said he would support the findings of Councilmembers Gram and Thompson. Mayor Matthews said he was sympathetic to Mr. Littman's concerns, and even though he also thought it would be nice to eliminate Lot 1, he would go with the subcommittee's recommendation. He said the developer had presented a good plan. r"' MOTION: To adopt the Resolution Approving the Project with Proposed Amendments [Town Staff read the changes to Conditions 6 and 12; and Mitigation Measure 3.2A (delete option for on-site drainage; modifY language regarding off-site intprovements; mitigation fee of $20,000 payable to Town) into the record] - Gram, Seconded by Thompson AYES: Bach, Gram, Matthews and Thompson NOES: Hennessy Moved: Vote: G. NEW BUSINESS 8) FISCAL YEAR 1996-97 TOWN AUDIT REPORT- A. Receive Report B. Consider Auditor's Request for Additional Fees for Services A. Finance Director Stranz1 said the auditors recommended that the Town further segregate responsibilities within the Finance Department and suggested further cross-training. He said these suggestions would be implemented along with the integration of the new [accounting] computer system. B. Town Manager Kleinert said that Coopers & Lybrand had provided audit services to the Town for the past six years, but that as a result of their merger with Price, Waterhouse, they no longer were going to provide municipal audit services. He said that the Town had sent out an -- RFP to other firms. Town Council Minute. # 1146 August 19, 1998 Page 3 ,-... Kleinert said that Coopers & Lybrand claimed the Town still owed an outstanding balance of $11,000 for certain additional services consisting of extra time for Town litigation, Redevelopment Agency and other financial transactions. Town Manager Kleinert said he had spoken with one of the principals of the [Coopers] firm, and they had agreed to accept $5,000 vs. $11,000 as full payment for these services. He asked Council to authorize the payment, along with their acceptance of the audit report. Mayor Matthews asked that Town Treasurer Osher be part of the selection process of the new auditor. MOTION: Moved: Vote: To Accept FY1996-97 Audit Report/Authorize Payment for Additional Services. Hennessy, Gram AYES: Unanimous 9) BEL VEDERE/TIBURON LIBRARY AGENCY - (Consider Proposed Agreement between Town of Tiburon and Library Agency for Shared Common Area Costs and Maintenance Services) r-- Town Manager Kleinert said the purpose of the agreement was to share ongoing common area costs between the two new buildings, as well as the cost of certain initial common area construction costs associated with the new Town Hall/Library site. Kleinert said the Tiburon Public Works Department provides monthly maintenance of the Library's landscaping, and some interior maintenance, such as changing furnace filters, light fixture replacement, etc. This work during the first year of occupancy of the new Town HaIl/Library amounted to an approximate $8,000 credit toward the Town's overall common area maintenance/construction cost balance of$51,000, leaving a new balance of $43,000 owed to the Library Agency. However, Kleinert said there were still some questions about Exhibit "E" of the draft agreement regarding electrical, yard lights and irrigation costs, and he proposed that Council, Staff, and the Library Agency continue its review of the document and to continue the item. Library Agency Boardmember Carol Forrell said the Agency had some expenses they wished to apply towards the Town credit. She also said the Library Agency would like to see an increase of about one hour per week by Public Works toward the maintenance of the Library facilities. This would bring the total to 4+ hours per month. r"' Councilmember Hennessy instructed Superintendent Iacopi to add this to the duty list of the [proposed] future employee of that Department. Mayor Matthews remanded the proposed agreement to Staff. Town Council Minutes # J 146 August J 9, J 998 Page 4 v - Item continued to September 2, 1998. H. STAFF & TOWN MANAGER REPORTS 10) NEW RESTROOMS AT BLACKIE'S PASTURE - (Status Report). Superintendent of Public Works Iacopi said the work was 80% complete, and the restroorns would be ready to open, after final landscaping, during the first week of September. 11) NEW TOWN HALL COMPUTER NETWORK - (Status Report). Town Clerk Crane said that only two responses had come in to the Request for Proposal, and that neither one was complete. She also said they were approximately $10,000 higher than expected. Town Attorney Danforth said that Staff was continuing to review the RFP's and that a possibility existed that the Town would send it out again, deleting certain portions, such as training. Item continued. -. 12) TOWN NEWSLETTER - (Fall Edition) Council confirmed that Town Clerk Crane should proceed with the Fall edition of the Town newsletter. Topics would consist oftransportation issues such as the "school" commute on Tiburon Boulevard, Town street repair program, etc. L ADJOURNMENT There being no further business before the Town Council of the Town ofTiburon, Mayor Matthews adjourned the meeting at 9:25 p.m., sine die. ~::;, 7J/adZv,~ HARRY . MATTHEWS, MAYOR DIANE L. CRANE, TOWN CLERK /""' Town Council Minutes #1146 August 19. 1998 Page 5