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Home My WebLink AboutTC Res 2012-06-20 (4)RESOLUTION NO. 23-2012 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON REPEALING RESOLUTION NO. 33-2011 AND ADOPTING AN AMENDED MID-MANAGEMENT AND UNREPRESENTED EMPLOYEES RECOGNITION AND INCENTIVE COMPENSATION PROGRAM WHEREAS, in January 2002, the Town Council established and adopted a Mid- Management and Unrepresented Employee Recognition and Incentive Compensation Program in order to attract and retain professional, competent and qualified employees to carry out the Town's public service mission, and WHEREAS, such a program enhances the professional growth, motivation, and loyalty of mid-management, professional and confidential employees and promotes a consistently higher level of service to the public, and WHEREAS, the Town Council has updated and amended the Mid-Management and Unrepresented Employee Recognition and Incentive Compensation Program most recently in 2011 by the adoption of Resolution No. 33-2011; and WHEREAS, the Town of Tiburon Mid-Management and Unrepresented employees are defined to include the following positions: Assistant Planner Associate Planner Building Official Emergency Services Coordinator Police Captain Town Clerk Office Assistant III Building Inspector Building Permit Technician Superintendent of Public Works Infonnation Technology Coordinator Police Secretary Planning Manager Engineering Technician Planning Secretary Building Permit Clerk NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Tiburon does hereby repeal Resolution No. 33-2011 and all predecessor versions of the Mid- Management and Unrepresented Employees Recognition and Incentive Compensation Program and adopts the following amended Mid-Management and Unrepresented Employees Recognition and Incentive Compensation Program: Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page I of 8 SECTION 1. SALARIES Effective July 1, 2012 salary ranges for positions covered by this resolution shall be: Assistant Planner $4,643 - $ 504 Associate Planner $5,159 - $ 61449 Building Permit Technician $4,426 - $ 5,533 Building Official $7,581 - $ 9,477 Superintendent of Public Works $71263 - $ 9,079 Emergency Services Coordinator $51069 - $ 6,336 Engineering Technician $5,107 - $ 6,384 Information Technology Coordinator $6,304 - $ 7,880 Police Captain $8,903 - $11,129 Police Secretary $4,787 - $ 5,984 Planning Manager $61191 - $ 7,738 Town Clerk $51632 - $ 71040 Office Assistant III $35487 - $ 4,359 Planning Secretary $35487 - $ 4,359 Building Inspector $5,770 - $ 7,212 Building Permit Clerk $3,835 - $ 41794 Effective July 1, 2013 salary ranges for covered positions shall be: Assistant Planner $4,736 - $ 5,920 Associate Planner $5,262 - $ 61578 Building Permit Technician $43426 - $ 51533 Building Official $7,733 - $ 906 Superintendent of Public Works $71408 - $ 91261 Emergency Services Coordinator $51170 - $ 61463 Engineering Technician $51,209 - $ 6,512 Information Technology Coordinator $6,430 - $ 81038 Police Captain $9,081 - $11,352 Police Secretary $403 - $ 604 Planning Manager $6,315 - $ 7,893 Town Clerk $51745 - $ 7,181 Office Assistant III $31557 - $ 41447 Planning Secretary $3,557 - $ 45447 Building Inspector $51)885 - $ 7,356 Building Permit Clerk $3,912 - $ 4,890 Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 2 of 8 SECTION 2. SALARY ADJUSTMENTS Effective July 1, 2012 Mid-Management and Unrepresented employees shall receive a 2.5% compensation adjustment, but shall not exceed the maximum of their respective salary range. Effective July 1, 2013 Mid-Management and Unrepresetned employees shall receive a 2% compensation adjustment, but shall not exceed the maximum of their respective salary range. Movement through the salary ranges will be based upon merit following a comprehensive written performance evaluation by the employee's supervisor. SECTION 3. BENEFITS AND INSURANCES Effective July 1, 2012 the Town shall contribute a dollar amount equal to the CalPERS Kaiser two-party premium to each Mid-Management and Unrepresented employee's cafeteria plan to purchase medical, dental, life and disability insurance. This dollar amount will float with the increase or decrease in the cost of the Ca1PERS Kaiser two- party rate. If the full sum specified is exceeded for group insurances of a given employee, then that employee shall pay the balance of the monthly cost via a payroll deduction from the first two payrolls of the month. If the full sum specified is not used for the group insurances cost of a given employee, then that amount, not to exceed $400 per month, shall deposited into one of the Town's Deferred Compensation Plans in the employee's name. Any employee who on December 31, 2008 receives more than $400 per month accruing fringe shall be capped at the higher amount. Should, at any time, such employee's accruing fringe fall below the grandfathered cap, but more than $400 per month, the lower amount becomes that employee's new cap. Retirement - For Miscellaneous Members of the Public Employee's Retirement System hired prior to July 1, 2013, the Town of Tiburon shall provide the Ca1PERS 2% @ 55 retirement benefits, with highest single year calculation. For Miscellaneous members hired after July 1, 2013, the Town shall provide the CalPERS 2% @ 60 retirement formula using the average three highest year calculation. For Local Safety Members hired prior to July 1, 2013, the Town shall provide the CalPERS 3% @ 55 retirement benefit, average three highest year's calculation. For Safety members hired after July 1, 2013, the Town shall provide the CalPERS 2% @ 50 retirement benefit using the average three highest year's calculation. Effective July 1, 2010, all employees covered under this resolution were required to pay the employee's portion of retirement costs. The employee retirement contribution shall be made on a pre-tax basis as allowed under Internal Revenue Code 414(h)(2). Medical Insurance - The Town of Tiburon offers its employees and their dependents medical/hospital insurance coverage. An employee covered under this resolution may choose from the plans offered through the Public Employees Retirement System Health Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 3 of 8 Benefits Division for medical/hospital insurance coverage. Such insurance is mandatory for employees unless they can demonstrate compliance with other coverage. Dental Insurance - The Town of Tiburon offers employees and their dependents a dental plan. Such insurance is mandatory for all employees unless they can demonstrate compliance with other coverage. Life Insurance - The Town of Tiburon offers employee covered by this resolution a $25,000 life insurance policy. Such insurance is mandatory. The Town of Tiburon offers employees covered by this resolution additional life insurance above the mandatory $25,000 policy, up to a combined total of no more than $95,000. Participation is optional. Disability Insurance - The Town of Tiburon offers employees covered by this resolution long term disability insurance which provides two-thirds of an employees salary up to a maximum benefit of $4,500/month. Such insurance is mandatory. Long Term Care - The Town of Tiburon offers covered employee a long-term care policy. Participation is optional. Deferred Compensation Plan - The Town of Tiburon offers a choice of two deferred compensation plan to employees. Such monies deposited would become tax-deferred and would be subject to income taxation in the year they are withdrawn from the deferred compensation plan. Participation is optional. IRS Section 125 Plan - The Town of Tiburon offers employees the ability to participate in its IRS Section 125 Plan. Participation is optional. SECTION 4. VACATION LEAVE Mid-management and Unrepresented employees shall accumulate vacation time in accordance with the following vacation entitlement schedule: Service 0-5 Years 6-10 Years 11 + Years Work Days 12 Days 18 Days 20 Days Upon termination of a covered employee's service with the Town, such employee shall be paid a lump sum equivalent to his/her accrued vacation leave. Maximum accumulation of vacation leave is 35 workdays. Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 4 of 8 SECTION 5. SICK LEAVE Mid-management and Unrepresented employees shall be entitled to accrue one working day of sick leave for each month or major fraction thereof. Sick leave may be accrued by qualified employees without a maximum limitation. SECTION 6. SICK LEAVE PAY OFF Mid-management and Unrepresented employees hired prior to July 1, 2001 may receive cash equivalent compensation of 50% of their accrued sick leave, up to a total of 60 days, if the following conditions are met: a. The employee files for a service retirement from the Town, or b. The employee voluntarily separates from the Town and has at least 15 years of service with the Town. Effective July 1, 2011, the cash value of this benefit will be detennined based on each employee's hourly rate and number of eligible hours for cash-out purposes (50% of sick leave balance, up to 60 days). This value will be documented and the number of eligible hours and hourly rate capped at current values. This value cannot grow through additional accrued sick leave or though increases in pay. Employees with 15 years or more service with the Town may request a cash-out of 60% of the eligible hours (early cash-out option). Should an employee request the early cash-out of 60% of the eligible sick leave hours, they will not be entitled to any further sick leave cash-out upon retirement or separation of employment with the Town. Those hours cashed out will be deducted from the employees sick leave balance. If an employee is not eligible for, or elects not to take, the early cash-out option, they shall be paid the frozen dollar value upon separation of employment with the Town. The only way the frozen dollar amount can be lowered is if an employee has less accrued sick leave hours, or a lesser hourly rate, upon separation of employment than they do on July 1, 2011. For tax planning purposes, should an employee desire to take the early cash out option, they will be allowed to take this payment in either 2011 or in January 2012. For employees hired after July 1, 2001 in Mid-Management and Unrepresented positions may accrue unlimited sick leave with no option for "cashback" benefits. SECTION 7. HOLIDAYS The Town agrees to provide Mid-Management and Unrepresented employees the following holidays: New Year's Day Martin Luther King Day President's Day January 1 Third Monday in January Third Monday in February Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 5 of 8 Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Christmas Eve Christmas Day New Year's Eve Last Monday in May July 4 First Monday in September December 26 (observed) Fourth Thursday in November Friday after Thanksgiving December 24 December 25 December 31 When a holiday falls on a Saturday, the preceding Friday shall be observed. However, if a holiday falls on a Saturday and the preceding Friday is also a holiday, the Town Manager may designate the preceding Thursday or following Monday to observe the holiday. When a holiday falls on Sunday, the following Monday shall be observed. However, when a holiday falls on a Sunday and the following Monday is also a holiday, the Town Manager may designate the preceding Friday or following Tuesday to observe the holiday SECTION 8. HOLIDAY CLOSURE All Mid-Management and Unrepresented employees will be required to take a 1 day vacation or administrative leave furlough. The day furloughed will be December 28, 2012. Tiburon Town Hall will be closed from December 24, 2012 through January 1, 2013. Proposed Schedule: Monday, December 24, 2012 Tuesday, December 25, 2012 Wednesday, December 26, 2012 Thursday, December 27, 2012 Friday, December 28, 2012 Monday, January 2, 2012 Christmas Eve Holiday (-1) Christmas Day (-1) Veteran's Day Observed (-1) Furlough Day on Town (4) Furlough Day on Town (-8,-9) New Years Eve Holiday Observed (4) SECTION 9. ADMINISTRATIVE LEAVE In recognition of the long hours required to perform at the Mid-Management and Unrepresented level, including attendance at numerous meetings outside normal working hours, the following Administrative Leave policy shall be implemented. Each exempt Mid-Management or Unrepresented employee may receive up to ten days administrative leave annually, to be awarded at the discretion of the Town Manager. Administrative Leave shall be taken in one hour increments. Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 6 of 8 SECTION 10. DINNER ALLOWANCE All Mid-Management and Unrepresented employees who live more thanl0 miles from Town and who are required to attend night meetings or work after office hours beyond 7:00 P.M. may be reimbursed an amount not to exceed $20.00 for the purchase of dinner for that night. Employee reimbursement is subject to the approval of the Town Manager and must be accompanied by a restaurant receipt which shall include the amount, date, meeting or purpose, and the employee's name. SECTION 11. TUITION REIMBURSEMENT In order to promote continued development of skills, knowledge, and abilities among employees, the Town of Tiburon shall reimburse the costs of tuition, books and fees at the rate of the California State University system. Employees must receive prior approval of the Town Manager and submit certified transcripts with the evidence of a grade of "C" or better from an accredited college or university and submit bona fide receipts to qualify for tuition reimbursement. This provision has been suspended since FY 2011-12. SECTION 12. RETIRED EMPLOYEE'S MEDICAL ALLOWANCE For employees covered by this Resolution and who were hired prior to July 1, 2009, the Town of Tiburon will make contributions toward a retired employee's medical insurance plan based upon the following conditions: a. Employee must retire directly from employment with the Town of Tiburon and apply to PERS for retirement benefits. b. The retiree's medical insurance allowance is fixed and capped at the Kaiser single rate that is in effect at the time of the employee's retirement. C. The Town's contributions rate is based on the following formula: Percent of Kaiser Single Years of Consecutive Service to Town 50% 75% 100% 15 Years 20 Years 25 Years Such coverage is not extended to employee's spouse or dependents. Employees hired after July 1, 2009, shall not be eligible for retiree medical allowance. Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 7 of 8 SECTION 13. PERSONNEL RULES & REGULATIONS In the event any provisions of this Resolution contradict those included in the Town's Personnel Rules & Regulations, the terms of this Resolution shall prevail. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on June 20, 20121 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Collins, Doyle, Fraser, Fredericks, O'Donnell None None / r JIM F S It, MAYOR TOWN' O TIBURON ATTEST: lQyb- DIANE CRANE IA PI, TOWN CLERK Town Council Resolution No. 23-2012 Adopted June 20, 2012 Page 8 of '8