HomeMy WebLinkAboutTC Digest 2012-09-07TOWN COUNCIL WEEKLY DIGEST
Week of August 27 -September 7, 2012
Tiburon
1. CART Flyer - "Cart Wants to Hear From You"
2. Email - Marin Center for Independent Living - MCIL's Angels by the Bay
3. Email - David Joyner - Downtown Parking Issues
Agendas & Minutes
4. Minutes - Design Review Board - 8/16/12
5. Action Minutes - Design Review Board - 9/6/12
6. Agenda - Planning Commission - 9/12/12
Regional
a) Notice of Public Hearing - Amendment to Marin Countywide Plan
b) Western City Magazine - September 2012
c) Sutter Health Newsletter - September 2012
d) Bayside Romberg Center Newsletter - Fall 2012
e) Estuary Newsletter - August 2012 *
f) T.A.M. Notice of Corridor Improvement - 101 Greenbrae/Twin Cities
g) Marin Conservation League News - September/October 2012 *
h) Invitation - Marin Conservation league - Business/Environ. Breakfast 9/28/12
Agendas & Minutes
i) None
* Council Only
•
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Town of Tiburon City of Belvedere
TRAFFIC ON TIBURON BOULEVARD
COMMUNITY FORUM
"Community Action to Reduce Traffic" (CART) was created to find ways to
improve the traffic situation on Tiburon Boulevard. It's comprised of
representatives of the Town of Tiburon, City of Belvedere, the Reed Union
School District, St. Hilary School, Safe Routes to School, Marin Transit and
many others.
CART WANTS TO HEAR FROM YOU!
Please plan to attend this important community forum. You'll hear from
CART on its preliminary findings but, more importantly, the public will have
the opportunity to share its thoughts about the nature of the problem and
possible solutions to it.
THURSDAY, SEPTEMBER 20, 2012
6:30 PM to 8:30 PM
REED SCHOOL MULTI-PURPOSE ROOM
1199 Tiburon Boulevard (at Lyford Drive)
For more information call Belvedere Chief of Police Tricia Seyler: 435-3266.
Peggy Curran DIGEST a
From: Kathleen Woodcock [mcilkathleen@gmail.com]
Sent: Monday, August 27, 2012 4:09 PM
To: Peggy Curran
Subject: MCIL's Angels by the Bay - Corinthian Yacht Club, October 12
Hi Peggy-
I am hoping you will help me get the word out about The Marin Center for Independent Living's
annual fundraiser,
Angels by the Bay..... thank you so much!
The Marin Center for Independent Living is proud to present our much anticipated annual Gala,
Angels by the Bay,
on Friday, October 12, 2012 at 11 am at the beautiful Corinthian Yacht Club in Tiburon. Our
event will feature wine tasting, a
restaurant raffle, silent auction, unique vendors, luncheon, and live auction. This year MCIL is
proud to honor Gary S. Mizono, M.D.,
Physician-in-Chief, Kaiser Permanente Medical Center, San Rafael, with the Mayor Albert J.
Boro Excellence in Leadership Award.
Please join us as celebrate 34 years of service to older adults and individuals with disabilities in
Marin County. For more information,
please contact Kathleen Woodcock at 459-6245 ext 17 or visit our website at www.marincil.org.
Don't delay as our event sells out every year! !
Kathleen Woodcock
Director of Community Resources
Marin Center for Independent Living
710 Fourth Street
San Rafael, Ca 94901
415-459-6245 - office
415-297-6587 - cell
415-459-7047 - fax
Visit us at:
www.marincil.org
8/27/2012
DIGEST 3
From: David Joyner [mailto:davidsjoyner@yahoo.com]
Sent: Thursday, August 30, 2012 10:54 AM
To: Peggy Curran
Subject: Fw: The Tiburon Talk Newsletter, August 29, 2012
Hello Peggy,
I just read your most recent Town of Tiburon newsletter. I wanted to offer a
perspective on parking issues downtown...
I think that if you implement metered parking you will have exactly the reverse
result you are hoping for. I think you will see fewer people coming downtown,
especially locals.
My sense is that the major problem is that the parking lots we have overcharge
for parking. Point Tiburon is the worst, and charges way too much, but other
parking lots also over-charge. Look anyday at all the open spaces in the Point
Tiburon parking lot and you'll see the problem...
Thanks, David Joyner
P.S. I saw that a discussion at Town Council is planned, but I cannot make that
day, so I thought I would send you an e-mail...
MINUTES #12
TIBURON DESIGN REVEW BOARD
MEETING OF AUGUST 16, 2012
The meeting was opened at 7:00 p.m. by Vice-Chair Johnson.
A. ROLL CALL
Present: Vice-Chair Johnson, Boardmembers Chong, Kricensky and Tollini
Absent: Chair Emberson
Ex-Officio: Planning Manager Watrous, Associate Planner Tyler and Minutes Clerk Rusting
B. PUBLIC COMMENTS - None
C. STAFF BRIEFING
Planning Manager Watrous reported that the items for 488 Washington Court and 22 Mercury Avenue
were continued to the September 6, 2012 meeting. He also stated that the appeals for 2308 Mar East were
heard at the previous night's Town Council meeting and the Council granted both appeals and denied the
application. He stated that the Fresh & Easy application had been withdrawn because the market decided
to no longer come to Tiburon; as a result, the appeal was therefore not heard. He stated that the appeal for
440 Ridge Road will be held on September 5, 2012 and a member of the DRB will need to be present at
that meeting. Finally, he announced that the September 20, 2012 DRB meeting had been tentatively
canceled due to lack of staff availability.
D. OLD BUSINESS
488 WASHINGTON COURT: File No. 21215; Clinton and Tina Yee, Owners; Site Plan and
Architectural Review for construction of additions to an existing single-family dwelling, with a
Variance for excess lot coverage. The applicants propose to construct an addition to the front of
the house and a second story addition to an existing single-story dwelling. The floor area of the
proposed house would be increased by 1,731 square feet, resulting in a total floor area of 2,752
square feet. The additions would increase the lot coverage for the property by 1,054 square feet,
resulting in lot coverage of 32.6% which exceeds the maximum permitted lot coverage in the R-1
zone (30.0%). Assessor's Parcel No. 034-251-29. CONTINUED TO SEPTEMBER 6, 2012
E. PUBLIC HEARINGS AND NEW BUSINESS
2. 83 CLAIRE WAY: File No. 21213; Samsak and Nardrdee Kamloonwasaraj, Owners; Site Plan
and Architectural Review for construction of additions to an existing single family dwelling, with
variances for reduced front and excess lot coverage. The applicants propose to construct additions
to the front and rear of an existing single-story house. The floor area of the house would be
increased by 890 square feet, resulting in a total floor area of 2,185 square feet. The additions
would extend to within 16 feet of the front property line, which is less than the 20 front yard
setback required in the R-1-BA zone. The project would cover 32.3% of the lot, which is greater
than the 30.0% maximum lot coverage permitted in the R-1-BA zone. Assessor's Parcel No. 034-
114-15.
TIBURON D.R.B. MINUTES #12
8/16/12
The applicant is requesting to construct additions to an existing single-family dwelling, with variances for
reduced front yard setback and excess lot coverage, located at 83 Claire Way. Currently the property is
improved with a one-story dwelling. The proposal would expand the dwelling at both the front and rear of
the home, to include a family room, nook, a master bedroom suite, laundry room, powder room, and a
one-car garage.
The proposal would result in a gross floor area of 2,185 square feet, which is below the maximum
permitted gross floor area ratio for the property (2,750 sq. ft.). The proposal would result in lot coverage
of 2,425 square feet (32.3%) which exceeds the 30.0% maximum permitted lot coverage in the R-1-B-A
zone. The applicant has therefore requested a variance for excess lot coverage.
In addition, the minimum required front yard setback in the R-1-B-A zone is twenty feet (20'). The
proposal to add a new one-car garage at the front of the property would encroach four feet (4') into the
required front yard setback, for a reduced front yard setback of sixteen feet (16'). Therefore, the applicant
has also requested a variance for reduced front yard setback.
Mohamad Sadrieh, architect, said that they intend to expand the house while maintaining as much of the
existing structure as possible. He said that most of the expansion would occur in the rear of the house. He
said that the garage would extend into the front yard setback but there would still be 19 feet to the
sidewalk which would allow a car to park in the driveway. He said that there are a number of homes on
Claire Way in which the garage is prominent and the architectural style would be consistent with the
existing home.
Boardmember Tollini asked what the effect would be if the garage was pushed back to comply with the
setback. Mr. Sadrieh said that the courtyard is symmetrical and pushing the garage back would decrease
the size of the rear yard.
There were no public comments.
Boardmember Kricensky agreed with the staff findings and stated that trying to keep a project to one
story in this area is the proper thing to do. He was concerned about pulling out the garage, but said that
when he went to the property he saw that a large truck fit well in the driveway. He voiced support for the
front yard setback variance to allow the applicant to keep more of their rear yard.
Boardmember Tollini noted that the lot line is three feet inside the curb. He agreed with Boardmember
Kricensky and staff's findings, stating that the findings exist for the front setback and the request was
reasonable. He said that the front of the fagade was articulated and he liked the way the front door would
be recessed. He thought that this would be a nice renovation for the neighborhood.
Boardmember Chong agreed with keeping the symmetry in the rear yard and believed that the setback
request was reasonable.
Vice-Chair Johnson agreed with the other Boardmembers. He said that the existing carport was close to
where the story poles are for the new garage and he did not think that the change would be very
significant compared to what already exists.
ACTION: It was M/S (Tollini/Kricensky) that the request for 83 Claire Way is exempt from the
California Environmental Quality Act and approving the request, subject to the attached conditions of
approval. Vote: 4-0.
TIBURON D.R.B. MINUTES #12
8/16/12
3. 22 MERCURY AVENUE: File No. 21216; William Taggart, Owner; Site Plan and Architectural
Review for construction of additions to an existing single-family dwelling, with a variance for
excess lot coverage. The applicants propose to construct additions to the rear of the house to
expand the family room and create a new master bedroom suite. The floor area of the house
would be increased by 496 square feet, resulting in a total floor area of 2,337 square feet. The
project would cover 35.6% of the lot, which is greater than the 30.0% maximum lot coverage
permitted in the R-1 zone. Assessor's Parcel No. 034-262-31. CONTINUED TO SEPTEMBER
692012
4. 242 CECILIA WAY: File No. 712078; Paige and Gerry Fassig, Owners; Site Plan and
Architectural Review for construction of additions to an existing single-family dwelling. The
applicants propose to construct a new bedroom addition, convert an existing garage to living
space and enclose an existing carport. The floor area of the house would be increased by 652
square feet, resulting in a total floor area of 1,936 square feet. The floor area of the house would
be increased by 602 square feet to a lot coverage of 28.4%. Assessor's Parcel No. 034-211-01.
The applicant is requesting Design Review approval for the construction of additions to an existing one-
story single-family dwelling on property located at 242 Cecilia Way. A new bedroom addition would be
constructed to the rear of the house. The existing one-car garage would be converted into bathroom and
office. A new one-car garage would replace the existing one-car carport in front of the house. Five new
skylights would be installed.
The additions would increase the lot coverage on the site by 602 square feet to 2,378 square feet (28.4%),
which is less than the 30.0% maximum lot coverage permitted in the R-1-BA zone. The floor area of the
proposed house would be increased by 652 square feet to a total floor area of 1,936 square feet, which is
less than the 2,837 square foot floor area ratio for this size.
Peter Newell, architect, said that the owners are a young and growing family who want to add a master
bedroom, bathroom, small office, and garage to their home. He said that they also need storage
desperately. He characterized the solution as typical of the properties in the Bel Aire area. He said that
they proposed to convert the existing garage to living space and convert, an existing carport to a garage.
He said that they intend to raise the roof approximately 2 feet 8 inches above the existing ridgeline to give
them 5 feet, 11 inches of clear space for storage area in the attic.
Mr. Newell said that the topography of the site is different from other sites in the area in that it has fully
matured landscaping all around with fully grown trees. He said that they believed a higher front of the
garage would be mitigated by a 10 to 11 foot hedge running along the side of the property and other very
large trees in the front area of the property. He said that the side of the lot where the storm drainage ditch
exists butts into the side of a rising hillside lot, and this provides a high backdrop to eliminate any issues
from the higher roof. He said that in Bel Aire there seems to be a precedent where lots butting up against
a rising hillside have higher building fronts closer to the sidewalk. He said that they tried to create
additional space with minimize impact on the site, and the existing site conditions would allow enough of
a buffer and softening of the garage.
Boardmember Tollini said that he was surprised to see a dormer in the storage area. Mr. Newell said that
the reason for the dormer was to avoid bumping one's head when accessing the storage space through a
drop ladder. He added that as a design feature it would soften that area and provide some whimsy.
Boardmember Tollini asked if the four small windows on the front were intended primarily for daylight.
Mr. Newell said that these were design features to soften the front and allow for some daylight into the
space.
TIBURON D.R.B. MINUTES #12
8/16/12
There were no public comments.
Boardmember Chong said that he visited the site and it seemed like a logical way to do an addition. In
looking at other examples in the area, he said that there are other homes in the neighborhood that have
been approved with similar designs.
Boardmember Tollini said that he visited the site and thought that the story poles revealed little impact,
partially because the site is at the periphery of the flat area of the neighborhood, and being adjacent to
where the hill starts makes one less sensitive to the height. He said that his main concern was that this
could be used as a basis to push for second stories, as the neighborhood remains mainly one-story houses.
He acknowledged that this would not be a second story but would be an added space that would almost be
a second story, and the windows would accentuate the two-story appearance of the house.
Boardmember Kricensky said that the structure is not very visible when approaching it from Blackfield
Drive because of the landscaping, but is more noticeable from the other direction. He said that if there
was a place for a transition from one-story homes, this would be the lot to do it on.
Boardmember Kricensky asked if the proposed garage would be within the setback. Planning Manager
Watrous said that the notch on the plans is on the site of the existing carport and the notched area allows
the garage to comply with the setback.
Boardmember Kricensky said that his other concern was the 9:12 pitch and skylights that would create
light pollution for the neighbors. Vice-Chair Johnson pointed out that the skylights would be in the area
of the master closet. Mr. Newell said that this area was well buffered by vegetation and they believed that
light would not be an issue.
Vice-Chair Johnson said that he did not see a significant impact on the neighbors because of the overall
way the building sits in the site. However, he said that he could see the attic easily becoming upstairs
living area. He asked if the ridge could come down one foot to mitigate those concerns. Mr. Newell
agreed to do that if it would make the Boardmembers more comfortable. Vice-Chair Johnson said that
that would prevent a future conversion of the space to living space. He said that he could support the
project but would like to see the ridge lowered by one foot.
Boardmember Tollini suggested installing a hip roof in the front which would mitigate the street impact
and the potential of a future second story.
Planning Manager Watrous pointed out that the attic space would have a very low ceiling, making it less
likely to become a second story. He said that the Town had approved two homes in the area that have
upstairs areas. He felt that future requests for second stories in this neighborhood would be much more
likely to point to homes that actually have a second story instead of this project, adding that there are 2 or
3 older two-story additions in the neighborhood.
Vice-Chair Johnson said that, architecturally, hipping the roof would really detract from the overall
design. He said that the biggest concern was setting the precedent for future building, but this property is
on the periphery of the flat area of the neighborhood.
Boardmember Chong said that he was less concerned about setting a precedent. He said that this project
had different circumstances since it is at the periphery of the flat area. He thought that it would be hard
for someone in the future to argue that this attic above the garage was a precedent to add a second story.
TIBURON D.R.B. MINUTES #12 4
8/16/12
He said that the one foot gain in street perspective would not be as impactful as the one foot of storage
space.
ACTION: It was M/S (Chong/Tollini) that the request for 242 Cecilia Way is exempt from the California
Environmental Quality Act and approving the request, subject to the attached conditions of approval.
Vote: 3-1 (Kricensky opposed).
F. APPROVAL OF MINUTES #11 OF THE 8/2/12 DESIGN REVIEW BOARD MEETING
Boardmember Kricensky requested a change on Page 4, 7th paragraph: "...the floor plan would
dramatically help..." should be changed to "...the floor plan could dramatically help..."
ACTION: It was M/S (Chong/Kricensky) to approve the minutes of the August 2, 2012 meeting, as
amended. Vote: 4-0.
G. ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
TIBURON D.R.B. MINUTES #12
8/16/12
TOWN OF TIBURON
Tiburon Town Hall
1505 Tiburon Boulevard
Tiburon, CA 94920
t
Action Minutes - Regular Meeting Air,
Design Review Board
September 6, 2012
7:00 P.M.
ACTION MINUTES # 13
TIBURON DESIGN REVIEW BOARD
CALL TO ORDER AND ROLL CALL At 7:00 PM
Present: Chair Emberson, Vice Chair Johnson, Boardmembers Chong, Kricensky and
Tollini
Ex-Officio: Planning Manager Watrous, Associate Planner Tyler and Minutes Clerk Harper
OLD BUSINESS
1. 40 DELMAR DRIVE: File No. 712029; Ashley Anderson and Jennifer Wang, Owners;
Site Plan and Architectural Review for construction of additions to an existing single-
family dwelling. The applicants propose to construct a second story addition and attached
to an existing single-story house. The floor area of the house would be increased by 1,412
square feet, resulting in a total floor area of 4,399 square feet, with an additional 600
square feet of garage space. Assessor's Parcel No. 055-211-29. Continued to 1014112
2. 488 WASHINGTON COURT: File No. 21215; Clinton and Tina Yee, Owners; Site
Plan and Architectural Review for construction of a new single-family dwelling, with a
Variance for excess lot coverage. The applicants propose to construct an addition to the
front of the house and a second story addition to an existing single-story dwelling. The
floor area of the proposed house would be increased by 1,731 square feet, resulting in a
total floor area of 2,752 square feet. The additions would increase the lot coverage for the
property by 1,054 square feet, resulting in lot coverage of 32.6% which exceeds the
maximum permitted lot coverage in the R-1 zone (30.0%). Assessor's Parcel No. 034-
251-29. [LT] Continued to 1014112
3. 1865 MOUNTAIN VIEW DRIVE: File No. 712064; Onne Broek, Owner; Site Plan and
Architectural Review for construction of a new single-family dwelling, with a Floor Area
Exception. The applicants propose to demolish an existing single-family dwelling and
construct a two-story residence with a detached accessory building. A swimming pool
would also be constructed. The floor area of the proposed house would be 4,881 square
feet, with lot coverage of 14.7%. The floor area would exceed the 4,147 square foot floor
area ratio for a lot of this size. Assessor's Parcel No. 059-022-07. [DW] Approved 4-0
Design Review Board
September 6, 2012
Page 1
PUBLIC HEARINGS AND NEW BUSINESS
4. 22 MERCURY AVENUE: File No. 21216; William Taggart, Owner; Site Plan and
Architectural Review for construction of additions to an existing single-family dwelling,
with a Variance for excess lot coverage. The applicants propose to construct additions to
the rear of the house to expand the family room and create a new master bedroom suite.
The floor area of the house would be increased by 496 square feet, resulting in a total
floor area of 2,337 square feet. The project would cover 35.6% of the lot, which is greater
than the 30.0% maximum lot coverage permitted in the R-1 zone. Assessor's Parcel No.
034-262-31. [LT] Approved 4-0
5. 1877 CENTRO WEST STREET: File No. 712072; Steven and Jennifer Lamer,
Owners; Site Plan and Architectural Review for construction of additions to an existing
single-family dwelling, with a Floor Area Exception. The applicants propose to convert
existing basement and mechanical space into a media room, bathroom, storage room and
foyer and construct additional storage and mechanical space. The floor area of the house
would be increased by 350 square feet, resulting in a total floor area of 4,698 square feet,
which would be 1,677 square feet larger than the 3,021 square foot floor area ratio for a
lot of this size. Assessor's Parcel No. 059-071-16. [DW] Approved 4-0
6. 4885 PARADISE DRIVE: File No. 712097; Lionel Achuck, Owner; Site Plan and
Architectural Review for installation of exterior HVAC equipment for an existing single-
family dwelling. The applicants propose to install five (5) air conditioning units adjacent
to the exterior of the existing house. Assessor's Parcel No. 038-091-37. [LT]
Approved 4-0,
MINUTES
7. Regular Meeting of August 16, 2012 Approved 4-0
ADJOURNMENT At 9:20 PM
Action Minutes #13 9/6/12 Design Review Board Meeting Page 2
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TOWN OF TIBURON Agenda - Regular Meeting
Tiburon Town Hall Tiburon Planning Commission
1505 Tiburon Boulevard September 12, 2012 - 7:30 PM •
Tiburon, CA 94920
AGENDA
TIBURON PLANNING COMMISSION
CALL TO ORDER AND ROLL CALL
Chair Tollini, Vice Chair Weller, Commissioner Corcoran, Commissioner Kunzweiler,
Commissioner Welner
ORAL COMMUNICATIONS
Persons wishing to address the Planning Commission on any subject not on the agenda may do
so under this portion of the agenda. Please note that the Planning Commission is not able to
undertake extended discussion, or take action on, items that do not appear on this agenda.
Matters requiring action will be referred to Town Staff for consideration and/or placed on a
future Planning Commission agenda. Please limit your comments to no more than three (3)
minutes. Testimony regarding matters not on the agenda will not be considered part of the
administrative record.
COMMISSION AND STAFF BRIEFING
Commission and Committee Reports
Director's Report
PUBLIC HEARINGS
1. 110 RANCHO DRIVE: REQUEST TO AMEND THE CYPRESS HOLLOW PRECISE
DEVELOPMENT PLAN (PD #45) TO ALLOW ADDITIONAL FLOOR AREA FOR LOT
20; FILE #31201; John-Peter Curcio, Owner; Holscher Architecture, Applicant; Assessor's
Parcel No. 034-393-01 [DW]
MINT TTFq
2. PLANNING COMMISSION MINUTES -Regular Meeting of August 22, 2012
ADJOURNMENT
a091212
Tiburon Planning Coirunission Agenda September 12, 2012 Page 1
GENERAL PUBLIC INFORMATION
ASSISTANCE FOR PEOPLE WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Planning Division Secretary at (415) 435-7390. Notification 48 hours prior to
the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
AVAILABILITY OF INFORMATION
Copies of all Planning Commission Agendas, Staff Reports, and supporting data are available for viewing
and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas
and Staff Reports are also available on the Tiburon website (w`yv.,.ci.tiburon.ca.us) after 5:00 PM on the
Friday prior to the regularly scheduled meeting.
Any documents produced by the Town and distributed to a majority of the Planning Commission regarding
any item on this agenda, including agenda-related documents produced by the Town after distribution of the
agenda packet 72 hours in advance of the Commission meeting, will be available for public inspection at
Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920.
Upon request, the Town will provide written agenda materials in appropriate alternative formats, or
disability-related modification or accommodation, including auxiliary aids or services, to enable individuals
with disabilities to participate in public meetings. Please deliver or cause to be delivered a written request
(including your name, mailing address, phone number and brief description of the requested materials and
preferred alternative format or auxiliary aid or service) at least 5 days before the meeting to the Planning
Division Secretary at the above address.
PUBLIC HEARINGS AND DISCUSSION ITEMS
Public Hearings and Discussion Items provide the general public and interested parties an opportunity to
give testimony on items typically involving an action or decision of the Commission. If you challenge any
decision in court, you may be limited to raising only those issues you or someone else raised at the Public
Hearing, or in written correspondence delivered to the Planning Commission at, or prior to, the Public
Hearing.
GUIDELINES FOR TIME LIMITS ON PRESENTATIONS AND PUBLIC TESTIMONY
The Planning Commission's general meeting procedure and time limit guidelines are as follows:
❖ Planning Division Staff Report - 5 to 10 minutes
❖ Plamung Commission questions to staff
❖ Applicant's presentation - 10 to 20 minutes
❖ Public Testimony (depending on the number of speakers) - 3 to 5 minutes for each speaker.
Members of the audience may not allocate their testimony time to other speakers.
❖ Time limits and procedures may be modified in the reasonable discretion of the Chairman.
Interested members of the public may speak on any item on the agenda
TIMING OF ITEMS ON AGENDA
While the Planning Commission attempts to hear all items in order as stated on the agenda, it reserves the
right to take items out of order. No set times are assigned to items appearing on the Planning Commission
agenda.
NOTE: ALL PLANNING COMMISSION MEETINGS ARE AUDIO RECORDED
Tiburon Planning Commission Agenda September 12, 2012 Page 2
TOWN OF TIBURON LATE MAIL POLICY
(Adopted and Effective 11/7/2007)
The following policy shall be used by the Town Council and its standing boards and commissions, and by
staff of the Town of Tiburon, in the identification, distribution and consideration of late mail.
DEFINITION
"Late Mail"' is defined as correspondence or other materials that are received by the Town after
completion of the written staff report on an agenda item, in such a manner as to preclude such
correspondence or other materials from being addressed in or attached to the staff report as an exhibit.
IDENTIFICATION OF LATE MAIL
All late mail received by Town Staff in advance of a meeting shall be marked "'Late Mail" and shall be
date-stamped or marked with the date of receipt by the Town. Late mail received at a meeting shall be
marked as "Received at Meeting" with a date-stamp or handwritten note.
POLICY
For regular meetings of the Town Council and its standing boards and commissions:
(1) All late mail that is received on an agenda item prior to distribution of the agenda packet to the
reviewing authority shall be stamped or marked as "Late Mail" and shall be distributed to the
reviewing authority with the agenda packet.
(2) All late mail received on an agenda item before 5:00 PM on the Monday prior to the meeting
shall be date-stamped and marked as "Late Mail" and distributed to the reviewing authority as
soon as practicable. Such mail shall be read and considered by the reviewing authority whenever
possible. If the Monday, or Monday and Tuesday, prior to the nieeting are a Town-recognized
holiday, the deadline shall be extended to the following day at Noon.
(3) Any late mail received on an agenda item after the deadline established in paragraph (2) above
shall be date-stamped, marked as "Late Mail" and distributed to the reviewing authority as soon
as reasonably possible, but may not be read or considered by the reviewing authority. There
should be no expectation of, nor shall the reviewing authority have any obligation to, read or
consider any such late mail, and therefore such late mail may not become part of the
administrative record for the item before the reviewing authority.
These provisions shall also apply to special and adjourned meetings when sufficient lead time exists to
implement these provisions. If sufficient lead time does not exist, the Town Manager shall exercise
discretion in establishing a reasonable cut-off time for late mail. For controversial items or at any
meeting where a high volume of correspondence is anticipated, Town staff shall have the option to
require an earlier late mail deadline, provided that the written public notice for any such item clearly
communicates the specifics of the early late mail deadline, and the deadline corresponds appropriately to
any earlier availability of the agenda packet.
Pursuant to state law, copies of all late mail shall be available in a timely fashion for public
inspection at Tiburon Town Hall, 1505 Tiburon Boulevard, Tiburon.
Tiburon Planning Commission Agenda September 12, 2012 Page 3
COMMUNITY DEVELOPMENT AGENCY
6
PLAN I G M ISION
N. N.
COUNTY OF MARIN
NOTICE OF PUBLIC HEARING
AMENDMENT TO THE MARIN COUNTYWIDE PLAN (CWP)
WHO: Any and all interested persons.
WHAT: The Marin County Board of Supervisors will hold a public hearing to consider
adopting an amendment to the Marin Countywide Plan (CWP). The amendment
includes a number of technical and clerical corrections to certain CWP policies and
maps to correct and improve their readability and clarity. The proposed amendment
includes minor grammatical changes, updates to flooding and land use maps, new
language to further explain the role of community plans, and other minor changes to
provide additional clarification.
WHERE: The public hearing will be held in the Board of Supervisors Chambers (Room #330 -
Administration Building), Civic Center, San Rafael, California, 94903.
WHEN: Tuesday, September 11, 2012 at 2:00 p.m.
ADDITIONAL INFORMATION; Please call the Community Development Agency - Planning
Division at (415) 499-6269 on the Friday before the scheduled hearing to obtain a copy of the
staff report, or visit our website at http://www.co.marin.ca.us/efiies/BS/AqMn/cybaqnda.htm.
Written material should not be mailed or delivered directly to Board because it will not be
accepted or considered as part of the administrative record for the project. Written material for
the Board of Supervisors should be submitted to the Community Development Agency at least
10 days prior to the hearing date so that it can be distributed and considered by the Board of
Supervisors with the staff report. Any written material submitted after this date will be distributed
to the Board of Supervisors prior to or at the hearing.
If you challenge the decision of this project in court you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the Community Development Agency - Planning Division at, or
prior to the public hearing. (Government Code Section 65009(b)(2).)
HOW TO OBTAIN THE PLAN: The Countywide Plan is available at public libraries, on the
website at www.future-marin.org, and in disc format for free. Paper copies are also available for
review from the Marin County Community Development Agency front reception desk iri' room
308 and can be purchased for $50.
If you have any questions or concerns regarding the proposed project, or want to be notified of
the decision, please contact me at (415) 473-6290.
Kristin Drumm
Senior Planner
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Late agenda material can be inspected in the office of the Clerk of the Board of Supervisors, between the hours of
8:00 a.m. and 5:00 p.m. The Clerk of the Board office is located in Room 329 Marin County Civic Center, 3501 Civic
Center Drive, San Rafael.
All County public meetings are conducted in arcessible locations. If you require American Sign Language interpreters,
assistive listening devices, or other accommodations to participate in this meeting, these may be requested by calling
(415) 499-7331 (voice) or (415) 499-6172 (TTY) at least 72 hours in advance. Copies of documents used in this
meeting are available in accessible formats upon written request. The agenda is available on the internet at
httr)://www.co.marin.ca.us/efiles/BS/AqMn/cyba_qpda.htm. The Board meeting is broadcast live over the internet at
httr)://www.co.marin.ca.us/depts/BS/Archive/Meetings.cfm. A copy of the agenda will be faxed upon request by dialing
(415) 499-6060 and entering "181" after the brief introductory message.
Ck,
3501 Civic Center Drive Suite 308 San Rafael, CA 94903-4 1 5 7 1 415 473 5269 T • 415 473 7880 F • 415 473 2255 TTY - www.marincounty.org/plan