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Home My WebLink AboutAgr 2012-07-12 (California Department of Forestry)State of California Memorandum The Natural Resources Agency To: Sonoma-Lake Napa Unit (LNU) Date: November 9, 2012 Tim Streblow 1199 Big Tree Road St. Helena, CA 94574 Telephone: (707) 967-1400 From: California Department of Forestry and Fire Protection (CAL FIRE) Business Services Office Special Projects Unit Subject: Town of Tiburon Agreement Number 1CA01755 Attached is a fully executed copy of the above agreement. Please be sure that the contractor refers to this contract number on all invoices, billing, and correspondence. Forward original signed agreement/amendment to the contractor. The remaining copies are for your files. X Make any copies needed for your files. Forward original signed agreement/amendment to the contractor. Other: Should you have any questions, please contact Elia Bassin, Special Projects Analyst, at (916) 323-0623 or at Elia.BassinCaD-fire.ca.gov. Attachments cc: Shelly Smith, CSR or Aaron Knowles, BSO Donna Kazman, Fire Protection File CAL FIRE -106 Nov 2 7 2012 TOWN ATTORNEY'S OFFICE TOWN OF TIBURON PLEASE REMEMBER TO CONSERVE ENERGY. FOR TIPS AND INFORMATION, VISIT "FLEX YOUR POWER" AT WWW.CA.GOV. Contractor Name:Town of Tiburon Contract No.: I CAO 1755 WILDLAND AGREEMENT ROUTING CHECK LIST LOCAL GOVERNMENTAGREEMENT/AMENDMENT FOR WILDLAND FIRE PROECTION WITHIN LOCAL RESPONSIBILITY AREA REV. 06/2011 Preliminary Preparation - Electronic PDF Format UNIT Prepares electronic Agreement Package for initial review. Email these forms to the Local Government Agreements Outlook mailbox. • Std.215 • LG-W • Draft Resolution - if possible • $5 Million Legislative Agreement Summary (LG-L) REGION OFFICE Reviews electronic package for completeness; notifies Unit of necessary changes. ACQUISITION SERVICES (BSO) Reviews the electronic version for general contract requirements; notifies LGP of necessary changes. COOPERATIVE FIRE Local Government Program reviews for completeness, accuracy, and compliance with department policy. Gathers input from BSO and notifies Unit of necessary changes. Final Preparation - After Approval by LGP and BSO UNIT Z ~ Prepares hard copies of Agreement per instructions below and route to LGP. Prepares 3 signed STD.215, Contract Transmittal Forms. COOPERATIVE FIRE PROGRAMS LGP reviews for completeness, accuracy, and compliance with department policy. Date and initials the Routing Checklist. Recommends execution by signatures of LG Deputy Chief and Coop Staff Chief on the CAL FIRE Review Certification Form and forwards package to Assistant Deputy Director (ADD), C-11 Cooperative Fire Protection, Training & Safety. g., .1.1iADD executes agreement for the department by signing all copies of the LGW. dl~`~ l Deputy Director for Management Services signs memo to DGS that certifies contract is critical to state mission. Coop Fire retains one photocopy of contract for files. Forwards complete package to BSO. ACQUISITION SERVICES (BSO) - IWLogs and stamps agreement/amendment and assigns contract/amendment number 1'711 'Retains suspense copy of complete package in - contract file. Forwards (2) Std. 215, and (4 ) LG-W/LG1A to Department of General Services legal. Prepares 5 Agreement for Protection of Wildlands Within Local Agency (LG-W). Prepare 5 signed by the authorized local agency official. (all original signatures) Provides two copies of the Resolution that authorizes local agency official to execute the agreement/amendment. CJ~~repares 5 copies of Budget Fiscal Sheet. Prepares narrative introduction (new agreements only). ncludes topographic map of agreement area (New agreements or revised areas ONLY). Includes copy of annual report if being submitted with agreement/amendment. Reviews package for completeness. Date and initial the Routing Checklist. Place the Routing Checklist on top of the package. Unit Chief recommends execution of the agreement/amendment by signing the CAL FIRE Review Certification Form. Place the Certification Form with the Routing Checklist and forward the complete package to LGP. Receives 4 fully executed copies of the coat ract from Department of General Services. RECEIVED Final Distribution- After approval b DGS ACQUISITION SERVICES (BSO) 201" Transmits suspense copy of the contract to t1krV6'0F FIRE Accounting Office. Retains 1 fully executed contract in file. Transmits notice of completed contract to Local Government Program staff, Sacramento HQ. J'7 /4orwards 3 fully executed contracts and this check list to the Region. REGION OFFICE Retains 1 fully executed contract for Region Office files. Forwards 2 fully executed contracts and this check list to the Unit. UNIT Forwards 1 fully executed original copy of the contract to the local agency. Retains one fully executed copy of the contract and this check list for the Unit files. e .G1i?11.EMENT SUMMARY AGREEMENT NUMBER AMENDMENT NUMBER D 215 (Re 09/2007) 1 CA01755 ❑ CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED 1. CONTRACTOR'S NAME 2. FEDERAL I.D. NUMBER Town of Tiburon 3. AGENCY TRANSMITTING AGREEMENT 4. DIVISION, BUREAU, OR OTHER UNIT 5. AGENCY BILLING CODE Forestry and Fire Protection Sonoma-Lake-Napa 013028 6. NAME AND TELEPHONE NUMBER OF CONTRACT ANALYST FOR QUESTIONS REGARDING THIS AGREEMENT Dan Reagan (916) 654-6833 7. HAS YOUR AGENCY CONTRACTED FOR THESE SERVICES BEFORE? X NO ❑ YES (If YES, enter prior contractor name and Agreement Number) 8. BRIEF DESCRIPTION OF SERVICES - LIMIT 72 CHARACTERS INCLUDING PUNCTUATION AND SPACES Wildland Fire Protection Services - Town of Tiburon 9. AGREEMENT OUTLINE (Include reason for Agreement: Identify specific problem, administrative requirement, program need or other circumstances making the Agreement necessary; include special or unusual terms and conditions.) California Department of Forestry and Fire Protection (CALFIRE) shall provide fire protection services pursuant to Public Resources Code Sections 4142 and/or 4144. This Schedule A Wildland/Agreement falls under two of the "The Contract is an interagency or revenue/reimbursement agreement, exceptions listed in the DGS Administrative Order 06-06-1. there are reasonable factors that caused the delay, and it is in the State's best interest to process the contract or amendment. " "The Contract involves another governmental entity, and an Action or inaction of that other governmental entity delayed Timely processing of the contract of amendment by the State. " 10. PAYMENT TERMS (More than one may apply.) MONTHLY FLAT RATE ❑ QUARTERLY ❑ ONE -TIME PAYMENT ❑ PROGRESS PAYMENT ❑ ITEMIZED INVOICE ❑ WITHHOLD % ❑ ADVANCED PAYMENT NOT TO EXCEED ® REIMBURSEMENT/REVENUE $ or % ❑ OTHER (Explain) 11. PROJECTED EXPENDITURES FUND TITLE ITEM F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES Reimbursement 12-13 $17,655.89 Reimbursement 13-14 $18,538.68 Reimbursement 14-15 $191465.61 OBJECT CODE AGREEMENT TOTAL 55,660.18 OPTIONAL USE AMOUNT ENCUMBERED BY THIS DOCUMENT $ 1 CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $ 12. AGREEMENT TE From RM Through TOTAL COST OF THIS TRANSACTION BID, SOLE SOURCE, EXEMPT Original 07/01/12 06/30/15 $ 55,660.18 EXEMPT Amendment No. 1 $ Amendment No. 2 $ Amendment No. 3 $ TOTAL $ 55,660.18 (Continue) ;T!,,', )F CAi_1F )RNIA AGKEEMENT SUMMARY STD. 215 (NEW 02/98) 13. BIDDING METHOD USED: ❑ REQUEST FOR PROPOSAL (RFP) ❑ INVITATION FOR BID (IFB) ❑ USE OF MASTER SERVICE AGREEMENT (Attach justification if secondary method is used) ❑ SOLE SOURCE CONTRACT ❑ EXEMPT FROM BIDDING ® OTHER (hkptaw) (Attach STD. 821) (Give authorityfor exempt status) Raimhursement NOTE: Proof of advertisement in the State Contracts Register or an approved form STD. 821, Contract Advertising Exemption Request, must be attached 14. SUMMARY OF BIDS (List of bidders, bid amount and small business status) (If an amendment, sole source, or exempt, leave blank) 15. IF AWARD OF AGREEMENT IS TO OTHER THAN THE LOWER BIDDER, PLEASE EXPLAIN REASON(S) (If an amendment, sole source, or exempt, leave blank) 16. WHAT IS THE BASIS FOR DETERMINING THAT THE PRICE OR RATE IS REASONABLE? Not applicable. This is a reimbursement agreement with a local agency. 17. JUSTIFICATION FOR CONTRACTING OUT (Check one) ❑ Contracting out is based on cost savings per Government Code ❑ Contracting out is justified based on Government Code 19130(b). 19130(a). The State Personnel Board has been so notified. Justification for the Agreement is described below. Justification: Not applicable. This is a reimbursement agreement with a local agency. 18. FOR AGREEMENTS IN EXCESS OF 19. HAVE CONFLICT OF INTEREST ISSUES 20. FOR CONSULTING AGREEMENTS, DID YOU REVIEW $5,000, HAS THE LETTING OF THE BEEN IDENTIFIED AND RESOLVED AS ANY CONTRACTOR EVALUATIONS ON FILE WITH THE AGREEMENT BEEN REPORTED TO THE REQUIRED BY THE STATE CONTRACT DGS LEGAL OFFICE? DEPARTMENT OF FAIR EMPLOYMENT MANUAL SECTION 7.10? AND HOUSING? ❑ NO ❑ YES ® N/A ❑ NO ❑ YES ® N/A ❑ NO ❑ YES ❑ NONE ® N/A ON FILE 21. IS A SIGNED COPY OF THE FOLLOWING ON FILE AT YOUR AGENCY FOR THIS 22. REQUIRED RESOLUTIONS ARE ATTACHED CONTRACTOR? A. CONTRACTOR CERTIFICATION CLAUSES B. STD. 204, VENDOR DATA RECORD ❑ NO ❑ YES ® N/A ❑ NO ❑ YES ® N/A ❑ NO ® YES ❑ N/A 23. ARE DISABLED VETERANS BUSINESS ENTERPRISE GOALS REQUIRED? (If an amendment, explain changes, if any) ® NO (Explain below) ❑ YES (If YES complete the following) DISABLED VETERAN BUSINESS ENTERPRISES: % OF AGREEMENT ❑ Good faith effort documentation attached if 3% goal is not reached. Explain: ❑ We have determined that the contractor has made a sincere good faith effort to meet the goal. Schedule A and Wildland agreements are exempt from DVBE requirements per SCM Section 8.12 24. IS THIS A SMALL BUSINESS CERTIFIED BY OSBCR? SMALL BUSINESS REFERENCE NUMBER ® NO ❑ YES (Indicate Industry Group) 25. IS THIS AGREEMENT (WITH AMENDMENTS) FOR A PERIOD OF TIME LONGER THAN ONE YEAR? (If YES, provide justification) ❑ NO ® YES This is an ongoing fire protection agreement in which CALFIRE provides services to and is reimbursed by local agency. Local agency has control over the approval based on fiscal and board restraints; this agreement includes an extension clause to enable CALFIRE to provide continuous, uninterrupted protection to local agency. I certify that all copies of the referenced Agreement will conform to the original Agreement sent to the Department of General Services. SIGNATURE/TITLE DATE SIGNED Z C'~~ -7/12-11 Z__ W ILDLAN D STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 1 CA01755 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 01 /2011 1. This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection - (CAL FIRE) LOCAL AGENCY'S NAME Town of Tiburon 2. The term of this Agreement is: July 1, 2012 through June 305 2015 3. The maximum amount of this Agreement is: $ 5500.18 Fifty Five Thousand Six Hundred Sixty Dollars and Eighteen Cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A - Scope of Work - Includes page 2 (contact page) in count for Exhibit A 3 pages Exhibit B - Budget Detail and Payment Provisions pages Exhibit C* - General Terms and Conditions; DGS GTC Version: 610 Exhibit D - Special Terms and Conditions (Attached hereto as part of this Agreement) o pages Exhibit E - Additional Provisions 20 pages *Items shown with an Asterisk are hereby incorporated by reference and made part of this Agreement as if attached hereto. General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General LOCAL AGENCY'S NAME Services Use Only Town of Tiburon BY (Authorized Signature) DATE SIGNED(Do not type) PRINTED NAME MD TITLE OF PERSON SIGNING II Peggy Curran, Town Manager ADDRESS Town of Tiburon 1501 Tiburon Blvd.. Tiburon, California 94920 STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY (Authorized Signature) DATE SIGNED(Do not type) ,estit . i i 1 2r. PRINTED NAME AND TITLE OF PERSON SIGNING Clare Frank, Assistant Deputy Director, Cooperative Fire Protection, Training & Safety ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460 APPROVED a NOV - 6 20(? DEPT OF GENERAL SERV 1 L: APPROVED AS TO FORM AND D TOWN ATTORNEY TOWN OF TIBURON Contractor Name: Town of Tiburon Contract No: 1 CA01755 -2- EXHIBIT A COOPERATIVE FIRE PROGRAMS AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA 1. The project representatives during the term of this Agreement will be: CAL FIRE Unit Chief: Name: Tim Streblow Phone: (707) 967-1411 Fax: (707) 967-1473 Local Agency: Name: Peggy Curran Phone: (415) 435-7383 Fax: (415) 435-2438 All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to: CAL FIRE Unit Chief: Section/Unit: Attention: Address: Phone: Fax: Tim Streblow Sonoma Lake Napa Unit Stacie McCambridge 1199 Big Tree Rd. St. Helena, Ca 94574 (707) 967-1417 (707) 967-1473 Local Agency: Town of Tiburon Section/Unit: Town Attorney Attention: Ann R. Danforth Address: 1505 Tiburon Blvd. Tiburon, California 94920 Phone: (415) 435-7370 Fax: (415) 435-2438 Send an additional copy of all correspondence to: CAL FIRE Cooperative Fire Services P.O. Box 944246 Sacramento, CA 94244-2460 2. AUTHORIZATION This Agreement is entered into this 1st day of July, 2012, by and between the State of California, hereinafter called STATE and the Town of Tiburon, County of Marin, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word "Contractor' that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement. Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection. 3. SCOPE OF WORK LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 731 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area. Contractor Name: Town of Tiburon Contract No: 1CA01755 -3- STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. Contractor Name: Town of Tiburon Contract No: 1CA01755 -4- 4. SERVICES BY STATE A. STATE shall provide wildland fire protection for the areas defined in the above section. B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area. C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY. 5. ADMINISTRATION A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE. B. STATE response will be subject to availability of resources. C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command. D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area. 6. MUTUAL AID LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY. 7. ENTIRE AGREEMENT This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services. Contractor Name: Town of Tiburon Contract No: 1CA01755 -5- EXHIBIT B BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION 1 Invoicing and Payment: A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of $21.66 per acre, plus an 11.51% administrative charge for a total of $17,655.89 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates. B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE's obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination. C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment. Contractor Name: Town of Tiburon Contract No.: 1 CA01755 -6- 2. BUDGET CONTINGENCY CLAUSE A. If the LOCAL AGENCY's governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein. B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein. D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein. E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement. F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement. Contractor Name: Town of Tiburon Contract No: 1 CA01755 EXHIBIT D SPECIAL TERMS AND CONDITIONS 1. Cancellation Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation. 2. Audit If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding. 3. Operating Plan Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be included under Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan. 4. Extension of Agreement Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into. 5. Modification This Agreement may be amended at any time by written mutual consent of the parties hereto. 6. Indemnification Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. Contractor Name: Town of Tiburon Contract No: 1 CA01755 EXHIBIT E . I ADDITIONAL PROVISIONS Attachments ® Budget Plan ® Topographic Map ® Operating Plan ❑ Annual Report WILDLAND (LRA) AGREEMENT (Contract Name) Town of Tiburon Program Cost Account (PCA 13028 Contract: Town of Tiburon Contract* 1 CA01755 Page THIS IS THE BUDGET PLAN OF THE COOPERATIVE LOCAL RESPONSIBILITY AREA (LRA) WILDLAND FIRE PROTECTION AGREEMENT BETWEEN STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) AND THE CITY/TOWN OF TIBURON, A LOCAL AGENCY FOR THE 201212013 FISCAL YEAR AGREEMENT COST CALCULATIONS: Number of Acres 731 General Fund Reimbursement $ 7.59 $ 5,548.29 Unit Budget $'14.47 $ 10,285.17 pwvwwwwwwwww~ Sub-Total $ 15,833.46 Admin Rate 11.51% $ 1,822.43 FY 12/13 Protection Cost FY 13114 Protection Cost FY 14/15 Protection Cost $ 17,655.89 $ 18, 538.68 $ 19,465.61 Total Protection Cost Comments Section: $ 657660.18 1. 2. 3. 4. 5. 6. 7. 8. EXHIBIT E OPERATING PLAN Table of Contents Contractor Name: Town of Tiburon Contract No: 1CA01755 19,-tU 6 I~ Page Overview 10 Authority 10 Purpose 10 Definitions & Restrictions 10 Procedures 10 Administration 12 Fire Prevention 12 Approval 15 APPENDICES Appendix E-1 Preplanned Initial Attack Response 16 CAL FIRE Sonoma-Lake-Napa Unit Marin County Fire Department & Mutual Aid Appendix E-2 General Response Guidelines 17 State Park responsibilities Communication Mutual Aid response Boat Ramp locations - Mainland Staging Areas Landing Zones Phone Contact List Appendix E-3 Topographic maps and Landing Zones 23 Contractor Name: Town of Tiburon Contract No: 1 CA01755 fl OPERATING PLAN' 1. OVERVIEW This Operating Plan hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Sonoma-Lake-Napa Unit, hereinafter referred to as CAL FIRE, the Town of Tiburon, hereinafter referred to as TOWN, and the California Department of Parks and Recreation, hereinafter referred to as STATE PARKS It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and TOWN for fire protection within TOWN limits at Angel Island State Park, which is under the ownership of STATE PARKS. This Operating Plan is also intended to be consistent with the Interagency Agreement between CAL FIRE and STATE PARKS, No. 7CA00897, hereinafter referred to as the Interagency Agreement, for fire protection at state parks within California. 2. AUTHORITY This PLAN is required of both CAL FIRE and TOWN as part of the AGREEMENT dated July 1, 2012. 3. PURPOSE This PLAN will provide the Unit Chief of CAL FIRE and TOWN Manager a means for executing the AGREEMENT and is hereby attached as Exhibit E with appendices E- 1, E-2 and E-3 to that AGREEMENT. 4. DEFINITIONS AND RESTRICTIONS For purposes of this PLAN, "ECC" shall mean the Marin County Fire Emergency Command Center acting in its capacity as the agent and contractor of CAL FIRE. See AGREEMENT for definitions and descriptions of other general terms. This PLAN does not allow either CAL FIRE or TOWN to operate outside the limitations in the AGREEMENT. 5. PROCEDURES A. Fire Reporting/Reports - When any party receives a report of a wildfire within the area of AGREEMENT, it shall promptly notify the ECC, who will in turn promptly notify the other party and STATE PARKS. Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days. B. Incident Management - The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative, a TOWN representative and a STATE PARKS representative. Contractor Name: Town of Tiburon Contract No: 1 CA01755 C. Fire. within the area of the AGREEMENT - CAL FIRE and Marin County Fire Department will maintain a preplanned initial attack response (PIAR) and General Response Guidelines(,_, ~ for fires within the area of the AGREEMENT See Appendices E-1 and E-2. Immediate -4 cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned CAL FIRE response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative. Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that it was justified on a cost efficiency basis. Local government and private resources will be ordered through the ECC to ensure proper utilization of the Master Mutual Aid Agreement. D. Mutual Aid - All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT. E. Initial Attack - Initial attack resources will be based on the closest resources concept identified in the PIAR. See Appendix E-1. F. Move up and Cover - Station coverage will be exchanged between CAL FIRE, Marin County Fire Department and Tiburon Fire Protection District when appropriate. To prevent long-term coverage problems to any agency, the covering agency's engines will be replaced with the covered agency's resources as soon as it is practical to do so. G. Fire Information: Unified Command 1. CAL FIRE will establish a command structure to manage the incident and establish a set of incident objectives and strategies consistent with the Interagency Agreement. 2. Representatives of CAL FIRE, TOWN and STATE PARKS will meet as needed to discuss procedures governing and locations of potential Joint Information Center. All three agencies will strive to maintain a roster of Public Information Officers available during the emergencies. 3. The parties will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources. H. The TOWN Manager or her/his designee and a Representative of CAL FIRE, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises. These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closest resource concept. Contractor Name: Town of Tiburon Contract No: ICA01755 ~22~-13 6. ADMINISTRATION CAL FIRE Unit Chief and the TOWN Director of Public Works, or their designees, along with relevant staff and representatives from STATE PARKS and Marin County Fire will meet f C " ' annually to discuss, review and update the following items: procedures for reporting fires, procedures to dispatch resources to fires within the area of AGREEMENT and exchange general or specific information which might affect the other agencies. 7. FIRE PREVENTION A. POLICY All fire prevention activities conducted on lands within the area of the AGREEMENT will be coordinated between CAL FIRE and TOWN and include MARIN COUNTY FIRE and STATE PARKS; however such activities shall be consistent with STATE PARKS policies, the Interagency Agreement and the PLAN. CAL FIRE, TOWN and STATE PARKS expect to conduct a year-round fire prevention program using guidelines within the CAL FIRE Handbook 9000. This will include, but is not limited to, annual analysis and planning sessions to generate an ongoing fire prevention plan. This agreement between CAL FIRE, TOWN and STATE PARKS has necessitated a cooperative approach to Fire Prevention issues. STATE PARKS, in cooperation with CAL FIRE, MARIN COUNTY FIRE and TOWN, has agreed to develop a fire prevention Plan with CAL FIRE, to the extent it is able, under its Interagency Agreement for fire protection at state parks that are within a State Responsibility Area (SRA) or a CAL FIRE Direct Protection Area. Current copies of the Interagency Agreement between CAL FIRE and STATE PARKS as well as the CAL FIRE contract with MARIN COUNTY referred to as the Grey Book will be held by the various participating agencies. This fire prevention plan shall be implemented, to the extent possible, consistent with the Interagency Agreement. 1. Public Information Program - This will include all types of fire prevention news releases through the available media. 2. Protection/Planning Issues - Although compliance with applicable fire safe laws pertaining to improvements in the wildland areas within Angel Island State Park is the responsibility of STATE PARKS, a CAL FIRE representative will be available upon request to comment and assist on these issues. 2. Hazard Reduction Inspections a. CAL FIRE will work directly with STATE PARKS to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123 or the Californnia Fire Code section, when applicable. Contractor Name: Town of Tiburon Contract No: 1 CA01755 b. Power line Inspections - CAL FIRE will work directly with STATE PARKS inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide, when applicable. B. RESPONSIBILITY IV, (1 ,I CAL FIRE, TOWN and STATE PARKS personnel will, in the performance of their duties, strive to give full consideration to the prevention of fires and public education. All agencies will strive to allow staff to establish attainable fire prevention goals. C. EXISTING AND PROJECTED DEMAND If the demand for services increases in the future, all agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors: 1. Increased recreational use. 2. Increased development. D. OBJECTIVES The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires on infrastructure and natural resources. The secondary objective is a current and comprehensive public education program for fire safety and code enforcement. E. RECOMMENDED ACTIONS CAL FIRE, TOWN and STATE PARKS will actively pursue public awareness programs though the following: 1. Public Education a. Timely postings concerning fire awareness 2. Code Enforcement a. Active PRC inspections F. FUEL MODIFICATION CAL FIRE, TOWN and STATE PARKS will encourage the establishment and maintenance of a healthy fuel complex through the following: 1. Prescribed burning through available programs. Contractor Name: Town of Tiburon Contract No: 1 CA01755 2. Forest practice inspections. ~15 3. Fuel modification using mechanized systems, fire crews, and local resources. r~j•4. Biomass programs to control stems per acre, and remove dead and down materials. G. BURNING PERMITS Burning permits are to be required and will be consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and controls needed for the overall program. 1. Burning Permit Issuance STATE PARKS has the responsibility of coordinating burn permits within Angel Island State Park. CAL FIRE, TOWN and STATE PARKS will agree to establish burn guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs within the TOWN, in areas covered by the Interagency Agreement and in adjacent areas. 2. Suspension of Permit Procedures The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE, TOWN and STATE PARKS. H. MONITORING AND EVALUATION Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the: 1. PLAN is being followed. 2. PLAN objectives are being met. 3. PLAN is achieving desired results. Contractor Name: Town of Tiburon Contract No: 1CA01755 8. APPROVAL 'r 1ti~,1 This PLAN is approved and authorized as Exhibit E attachment 3 of the AGREEMENT Between CAL FIRE and TOWN: FOR CAL FIRE: California Department of Forestry & Fire Protection Sonoma-Lake-Napa Unit 1199 Big Tree Road St. Helena, CA 94574 Tim Streblow, Unit Chief FOR TOWN: Town of Tiburon 1505 Tiburon Blvd. Tiburon, CA 94920 Peggy urran, Town Manager FOR CA STATE PARKS: California Department of Parks and Recreation Marin District 845 Casa Grande Road Petaluma, CA 94954 l Danita Rodriguez, Di trict S erintendent APPROVED AS TO FORM ANN DAN FO RTH TOWN ATTORNEY TOWN OF TIBURON Contractor Name: Town of Tiburon Contract No: ICA01755 i `7 APPENDIX E-1 Pre-Planned Initial Attack Response Angel Island Wildland Fire Protection Agreement CAL FIRE Resources Dispatch Dozer Engine Chief Fire Helicopter Air Attack Air Tanker Officer Crew LOW 2 1 1 1 1 MED 3 1 2 2 1 2 HIGH 5 2 4 2 1 3 Marin County Fire & Mutual Aid Resources Dispatch Dozer MRN MRN Chief MRN Fire Mutual Aid Mutual Aid Fire Boat Engine Officer Crew Engines Chief Off. Chief Officer LOW 2 1 1 3 1 2 MED 2 1 1 3 1 2 HIGH 2 2 1 3 1 2 Contractor Name: Town of Tiburon Contract No: 1 CA01755 APPENDIX E-2 General Response Guidelines State Parks Responsibilities t~ Angel Island State Park shall participate in the Unified Command for all emergency incidents. The Angel Island State Park representative will meet with the responding Units or the Incident Commander at the Ayala Cove dock or appropriate landing area on the Island. The Angel Island State Park representative will arrange transportation as needed on the Island. The Angel Island State Park representative will provide information regarding park visitors should evacuation of the Island become necessary. Angel Island State Park will provide an evacuation plan to remove visitors to a safe area determined by the Incident Commander. Shelter in place will be the preferred method when appropriate. Ayala Cove will be the rally point for evacuation from the Island. Communications • Resources will be dispatched by the appropriate Emergency Command Center or Dispatch Centers. • Command and Tactical frequencies will be assigned by ECC or Sonoma-Lake-Napa ECC. • Frequency allocations: o Command Designator Transmit Receive CTCSS ■ CDF CMD 2 159.330 151.265 Tone 7 - 167.9 ■ MRN Local 159.180 151.040 Tone 4 - 136.5 o Tactical Designator Transmit Receive CTCSS ■ CDF TAC 1 151.145 151.145 Tone 16 - 192.8 * (Tx & Rx) ■ CDF TAC 4 151.190 151.190 Tone 16 - 192.8 * (Tx & RX) ■ Wire 22 154.265 154.265 N/A ■ Wire 23 154.295 154.295 N/A ■ Wire 26 154.3025 154.3025 Tone 6 - 156.7 o Air Tactics Designator Transmit Receive CTCSS ■ Air Tactics 5 151.295 151.2950 N/A ■ Air Tactics 6 151.310 151.310 N/A Contractor Name: Town of Tiburon Contract No: 1 CA01 7 555 1 8 ■ Air Tactics 22 151.2875 151.2875 N/A o Air -To - Ground Designator Transmit Receive CTCSS Air-to-Ground 151.220 151.220 N/A Air Tactics 21 151.2725 151.275 N/A o Air uag rd* Designator Transmit Receive CTCSS Airguard 168.625 165.625 Tone 1 -110.9 * (Tx) o Marine (Staging areas to Landing craft) Designator Transmit Receive CTCSS Marine channel approved by USCG * These tones are hard coded in CAL FIRE loads. * * This frequency is restricted to the following uses: 1. Air -to-Air emergency contact and coordination. 2. Ground-to-Air emergency contact. Including emergency hailing by crews in critical danger. 3. Initial attack call, recall, and re-direction of aircraft when no other frequency is available. • The designated MERA Command Channel will be patched to MRN local if needed for coverage issues. Mutual Aid Response Boat Ramp Locations - Mainland o Ft. Baker, across from Coast Guard Station o Army Corps of Engineers @ Bay Model o 1200 Bridgeway Ave., Sausalito, next to Paradise Bay Restaurant (only acceptable for Parker Dive boats) Stamina Areas - Mainland o Tiburon Staging Intersection of Paradise Drive and Main St., Tiburon. ■ Unload and park apparatus along Paradise Dr. ■ A parking coordinator should be assigned to organize parking and shuttling of crews to the ferry dock. Contractor Name: Town of Tiburon Contract No: 1 CA01755 o Ft. Baker Staging Summerville Rd. X Bunker Rd., Sausalito ■ Resources needing transportation to the Island will rendezvous at this location. ■ Staging Area manager will need to be assigned. o Pasture Staging Blackie's Pasture, Tiburon Blvd. (Hwy 131) x Greenwood Beach Road. Staging Areas - Angel Island o Ayala Staging_ Ayala Cove, N. side of Island (N 37 52.105, W 122 26.031) ■ Staging Area Manager will be assigned. Will coordinate landing craft traffic. ■ Resource Unit Leader and Check-In Status Recorder will be assigned. ■ Transportation Coordinator (State Park Employee) will be assigned; this person will coordinate transportation of personnel to the scene. Landing Zones - Mainland o Tiburon LZ Near Tiburon Dock, Paradise Dr. (N37 53.805, W 122 29.33) o Pasture LZ Blackie's Pasture, Tiburon Blvd. (Hwy 131) x Greenwood Ranch Road (N37 52.4009 W122 27.29) Helibase - Mainland o Fort Baker LZ Summerville Rd X Bunker Rd, Sausalito. (N37 50.009 W122 28.39) ■ Notification should be made to Gnoss Field if helicopter operations will impact the airport. Primary Landing Zones - Angel Island o #1 East Garrison East side of Island near Ft. McDowell. (N37 51.669 W122 25.30) o #2 Immigration Station North side of the Island, China Cove (N37 52.2199 W122 25.520) o #3 Ayala Cove Main Dock areas. (N37 52.1059 W122 26.031) o #4 Perm Road South/West side of Island, near Point Knox (N37 51.4029 W122 26.397) Optional Landing Zones - Angel Island Contractor Name: Town of Tiburon Contract No: 1 CA01755 o #5 Point lone / Perm Road North/West side of Island. (N37 51.9999 W122 26.259) o #6 Point Stuart West side of the Island, at USCG fence (N37 51.6609 W122 26.683) o #7 West Garrison Field South Side of Island (N37 51.5589 W122 26.554) o #8 Battery Drew / Park Road South side of Island (N37 51.2829 W122 26.009) o #9 Point Blunt South side of Island near at Point Blunt (N37 51.119 W122 25.10) Phone Contact List CAL FIRE - Sonoma-Lake-Napa Unit Emergency Command Center Emergency Command Center - Duty Officer Unit Duty Chief Marin County Fire Department Marin County Fire Department - ECC Marin City Station E-1563 E-1569 U-1533 Throckmorton Station E-1565 California State Parks Northern Dispatch Marin District Office Angel Island Office Boat Operator Angel Island Maintenance Office 24hr line Cell 707-963-4112 707-967-4205 707-967-4211 415-499-6717 415-446-4463 415-717-1563 415-497-9537 415-606-1533 415-388-5415 415-717-1565 916-358-1311 707-769-5665 415-435-5390 415-435-2055 415-328-4069 415-435-9221 x,,71 1 Contractor Name: Town of Tiburon Park Maintenance Chief Park Superintendent Water/Sewer Plan Supervisor Angel Island Cafd Angel Island Cafd Manager Southern Marin Fire District Station 9 ' Station 1 Fire Boat Liberty Tiburon Fire District Station 11 Ferries Angel Island - Tiburon Ferry Blue and Gold Fleet Landing Craft Services LCM8: capable of carrying two wildland fire engines) LCM6: capable of carrying one wildland engine Contract No: 1 CA01755 415-435-1748 Z Z Cell 415-328-2036 4139 435 415 - - Cell 415-686-9051 415-435-9221 j Cell 415-328-3941 415-435-3392 Cell 415-328-4403 415-388-8182 415-289-4155 415-797-0074 415-435-7200 415-435-2131 Cell 415-797-2084 415-705-8205 Maggiora & Ghiloti LCM8 415-459-8640 After hours - Gary Ghiloti 415-491-0241 After hours - Mike Clementino 415-672-4205 Parker Diving LCM6 415-331-0328 After hours - Tim Parker 415-740-1276 After hours - Maria Nunn 415-740-1279 West Bay Builders LCM8 415-456-8972 After hours - Paul Petri 415-203-5511 Other Golden Gate National Recreation Area - Ft. Baker Stephen Kasierski 415-289-3110 Cell 510-205-7912 Army Corps of EnIlineers (Sausalito) Hank Macner Chief of Navigation Mike Dillabough - Supervisor Contractor Name: Town of Tiburon Contract No: 1 CA01755 d r(~K? 415-289-3000 Cell 415-859-1652 Cell 415-859-1648 U.S. Coast Guard 415-331-8247 Contractor Name: Town of Tiburon Contract No: 1 CA01755 - J?r3~- Z to APPENDIX E-3 Topo Maps and Landing Zones Contract Name: Town of Tiburon Contract No: 1CA01755 Contractor Name: Town of Tiburon Contract No: 1CA01755 Page: 9 Z ~yf : I + , Muf! 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