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TC Agd Pkt 2013-06-05 (3)
AL BUDGET., I PRESENTED TO MAYOR EMMETT 0"DONNELL VICE MAYOR ALICE FREDERICKS COUNCILMEMBER FRANK DOYLE COUNCILMEMBER JIM FRASER JUNE 512013 Table of Contents Town Manager's Budget Letter Town Organization Chart Directory of Town Officials Town Council, Commission and Board Members FUND RESOURCES OVERVIEW Overview of Total Appropriations Statement of Fund Balances Changes to Fund Balances OPERATING BUDGET PLAN Overview of Operating Revenues & Expenditures OPERATING REVENUES & SOURCES OF FUNDS Overview of Operating Revenue Plan Summary of Operating Revenues Operating Budget Revenues OVERVIEW OF OPERATING EXPENDITURES Overview of Operating Expenditure Plan Summary of Department Expenditures Summary of Funding for Department Expenditures Summary of Expenditures by Object DEPARTMENT OPERATING EXPENDITURES TOWN ADMINISTRATIVE SERVICES All Divisions Administrative Services Legal Services Legislative Support Town Hall Facility COMMUNITY DEVELOPMENT All Divisions Planning & Design Review Building Inspection Advance Planning POLICE DEPARTMENT All Divisions Police Services Police Facility /EOC PUBLIC WORKS i All Divisions ii Administration & Engineering Streets Maintenance Parks Maintenance Corporation Yard Street & Signal Light System 2 Cypress Hollow Special District 3 4 NON - DEPARTMENTAL All Divisions Risk Management/Joint Power's Authorities 6 Low - Moderate Income Housing Town Owned Housing Belvedere- Tiburon Library Agency 7 8 CAPITAL OUTLAY & ALLOWANCE 9 Planned Capital Outlay Purchases Planned Technology Outlay Purchases 12 CAPITAL IMPROVEMENT PROGRAM 14 Overview of Planned Funding 15 Streets Improvement Program 16 Drainage Improvement Program Community Improvement Program Five -Year Capital Improvement Program 41 43 47 50 52 54 57 60 63 65 69 70 72 74 76 79 80 82 83 85 87 89 92 93 95 97 99 DEBT SERVICE PROGRAM 18 Principal, Interest & Fiscal Fees 20 Bond Issue Information 23 25 SUPPLEMENTAL INFORMATION 27 Assessed Value of Property Assessor's Parcel Data Town Staffing (2011 - 2014) 30 32 34 38 41 43 47 50 52 54 57 60 63 65 69 70 72 74 76 79 80 82 83 85 87 89 92 93 95 97 99 TOWN OF TIBURON 1505 Tiburon Boulevard Tiburon, CA 94920 Date: June 5, 2013 To: Mayor and Town Council From: Peggy Curran, Town Manager Subject: Fiscal Year 2013 -14 Proposed Municipal Budget Plan INTRODUCTION I am pleased to present the proposed Fiscal Year 2013 -14 Municipal Budget Plan. It represents Staff's best effort at projecting revenues and expenditures for the coming year within the guidelines set by the Council and with assistance from the Town Council Budget Committee of Mayor O'Donnell and Vice Mayor Fredericks. As presented, the budget is balanced. No new programs are proposed for next year, so it essentially represents status quo revenues and spending. There is a redeployment of personnel in the Administrative Services Division, which is explained further in this narrative, but the budget does not add any new employees. The Town's financial situation remains strong. At the end of Fiscal Year 2013 -14, the Town anticipates an operating surplus of $93,877. The Town will begin the year with an estimated $13,769,169 in total fund resources. The proposed budget allows the Town to continue to provide the residents with exceptional municipal services, continued maintenance of Town infrastructure and enhancements to the community through the Capital Improvement Program. The Town of Tiburon has enjoyed a balance of revenue and expenditures for several decades. The Council's focus has been to operate within its means while maintaining basic services. Since incorporation, the Town has been fortunate in that it has not had to borrow funds for operations or use restricted reserves to fund personnel. Additionally, the Town maintains healthy reserves should it need to weather another fiscal crisis or suffer a natural disaster. The Town's long -term fiscal conservatism has allowed it to weather the significant economic downturn that began in FY 2007 -08. Based on proposed general fund revenue projections for FY 2013- 14, revenues are still $458,000 less than actual receipts for Fiscal Year 2007 -08. This is, however, very good news as just two years ago general fund revenues were down $1,468,544 from FY 2007 -08. Tiburon Town Council June 5, 2013 Page 2 of 8 The economic recovery that the Town began experiencing in FY 2011 -12 is gaining momentum. However, it is Staff s opinion that it may be several years until the Town reaches prior revenue levels. Staff is projecting overall operating revenues to increase by 6.3% over the current year's adopted budget. Staff continues to believe the Town should treat the economic recovery as fragile and not be overly optimistic in its projections. Continuing our general abundance of caution, Staff recommends the Town maintain its pattern of conservative revenue forecasts. Operating expenditures are proposed to increase by 6.1 % over the current year's adopted budget. This increase is a combination of negotiated salary and benefit increases, moving open space vegetation maintenance from the capital budget to the operating budget, providing seed money for the Town's 50th anniversary celebration festivities, and increases in Joint Power Agency dues and insurance premiums over which the Town has no control. BUDGET OVERVIEW The Operating Budget includes all of those programs that involve ongoing costs associated with running the Town. These include personnel, services and supplies, as well as certain minor capital equipment purchases. The Capital Budget includes programs or projects that result in long term physical improvement for the community. These projects are typically funded through the Town's restricted funds and designated reserve funds. Examples include street paving, installation of sidewalks and park or facility improvements. The Overall Budget is comprised of all funding sources for operations. Included here are restricted funds from other governmental sources for specific uses (e.g., grant funding) and Town Council adopted fees that must be used for specific purposes (e.g., long range planning fee for the purpose of updating the General Plan). The overview below compares the current adopted operating budget to that proposed for FY 2013 -14. Overall Operating Budget 2012/13 2012/13 2013/14 % Adopted Estimated Proposed Change Revenues $8,882,981 $9,169,824 $9,441,795 6.3% Expenditures $8,809,500 $8,333,739 $9,347,919 6.1% FINANCIAL HEALTH OF THE TOWN The Town's overall financial health remains strong and continues to provide high - quality services to its residents while showing a small operating surplus. The $11'000.000 Town fords itself in this desirable position $12,000,000 due to prudent Council financial policy, both $11000,000 presently and historically, and careful budget $1o,0oo,000 management. $9,000,000 $$,000,000 While operating surpluses $7,000,000 experienced prior to the economic downturn $6,000,()00 $5,000,000 - _.._..___.___.__ have ebbed the Town continues to have sufficient General Fund Reserves. General ^` ° °�` ° °� „ °�'' Fund Operating Reserve remains at the Council policy level of 25% of expenditures, along with several other General Fund policy restricted and discretionary set - asides. The Town will begin next Fiscal Year with approximately $5.29 million in our General Fund policy restricted reserves and an additional $4.28 million in General Fund discretionary set - asides for a total of $9.57 million. In addition, there are $4.23 million in restricted fund revenues. Tiburon Town Council June 5, 2013 Page 3 of 8 General Fund Reserves Before the economic downturn, the Town was able to rely upon large annual General Fund year- end operating surpluses to replenish reserves, but this has been less so for some time. The Town undertook two large capital improvement projects over the past two years with funding from reserves which were accumulated over the past several years. Predictably, this has drawn down the discretionary general fund reserve balance by approximately $3 million and impacts future spending options absent a significant turn- around in revenues. The chart above presents a history of total General Fund reserves. As presented, the Fiscal Year 2013 -14 budget calls for spending down General Fund Discretionary Reserves by another $1.25 million in capital improvement projects, principally for proposed undergrounding of overhead utility lines along Tiburon Boulevard between Mar West Street and San Rafael Avenue, an accelerated drainage improvement program and various smaller improvements to the downtown area. Through the operating budget, the Town continues to repay itself for the payoff of the CalPERS side -funds in Fiscal Year 2011 -12. It is anticipated the entire $655,000 will be reimbursed to the General Fund in FY 2018 -19. Paying off the side -funds has eliminated the 7.75% interest rate that was being charged by Ca1PERS to amortize the liability and saving the Town approximately $200,000 in interest expense. CHANGES TO MUNICIPAL BUDGET PLAN Revenues For Fiscal Year 2013 -14, Staff projects overall operating revenues to increase by 6.3 %, or $558,814, compared to the adopted FY 2012 -13 budget. General Fund Operating Revenues are projected to increase 6.0 %, or $438,313,736. To put this into perspective, if Staff s projected revenues for FY 2013 -14 hold true, the Town will be within 5.5% from the high reached in FY 2007 -08. Staff anticipates the economy will continue to slowly improve. Per a State determination, assessed property valuation will increase by the maximum allowable under Proposition 13, which will have the positive effect of a 2% increase in secured property Tiburon Town Council June 5, 2013 Page 4 of 8 2013114 Proposed Budget General Fund Revenues $7,701,366 Charges to Seri, ces 4'c Ecenses L: Pe=ts Intergotiemmental ll °c Other Reirenues /Z/— 1Gc Imestment Earnings Fines u Fcrfeicures 3°r Franchises scc Other Taxes l50.r Property Taxes 57°c taxes. ERAF property taxes are expected to decline by 1.9% from this year's adopted budget. Overall, Staff is anticipating all sources of property taxes to increase 2.4% over the adopted FY 2012 -13 budget. Property tax receipts have historically been the Town's "bread and butter" revenue, representing approximately 56% of General Fund Operating Revenues for FY 2013 -14. The housing market appears to be recovering quite nicely, having reached its bottom in prices in 2011, which in turn is expected to have a continued positive effect on property taxes as homes are reassessed upwards upon transfer or revaluation. The pie chart above shows the breakdown by revenue category of the projected FY 2013- 14 General Fund Operating Revenues of $7,701,366. The category of Other Taxes, which includes sales, property transfer and transient occupancy taxes, is projected to increase by 9.4% over this year's adopted budget. These increases are based on actual receipts the Town is experiencing from these sources. Franchise Fees are anticipated to decrease 2.1 %% over the adopted FY 2012 -13 budget due to the decreased franchise fees from PG &E due to energy conservation. MVRS will be increasing rates by 2.7% on July 1St, which will have a positive effect on their franchise fee remittances. Investment Earnings are projected to decrease by 20.8% due to low interest earnings and the reduction of invested funds. This is the one revenue classification that continues to decline over the last few years. Since FY 2007 -08 investment earnings have decreased by $370,000. Tiburon Town Council June 5, 2013 Page 5 of 8 Intergovernmental Revenue is proposed to increase 74.5% over the adopted FY 2012 -13 budget due to accounting for Belvedere's annual capital payment of $30,000 towards the Dairy Knoll improvements. For the first time in many years, the State of California is projecting a budget surplus, alleviating the Town's uncertainty regarding the receipt of revenues from the State of California. This allows the Town to move forward more with its revenue projections without having to anticipate any "what if' scenarios should the State need to withhold or borrow any revenue sources from the Town. Expenditures Overall operating expenditures are projected to increase by 6.1 %, or $538,419, over the adopted FY 2012 -13 budget. General Fund operating expenditures are proposed to increase by 5.9 %, or $420,231. As proposed, the only staffing change is in the Administration Department. The Office Assistant III (Joan Palmero) position has been reduced to half -time and a new part-time position of Desktop/IT Tech Support has been added. This reorganization allows for additional help in the expanding IT arena while maintaining sufficient front counter coverage. Also, the part-time Finance /HR Assistant's work schedule is increased by 2 hours per week to allow for the transfer of business license duties from the Office Assistant II1. Approximately $109,000 of the increased expenditure is related to salary increases. These increases return Staff to their fiscal position prior to the requirement made several years ago that employees pay 100% of their share of PERS costs, an effective average pay reduction of 4 %. Employee benefits increases account for $165,265 of the operating budget increase. Though the increase to health insurance costs will not be known until after the beginning of the fiscal year, staff did budget an overall increase of 7 %. Due to anticipated retirements during the fiscal year, the appropriation for retiree health benefit allowance has been increased $32,000 over the current fiscal year. Additional expenditure increases over the current fiscal year include $15,000 towards the bi- annual election costs, $20,000 towards open space vegetation maintenance, $20,000 towards the 50th Anniversary festivities and $73,000 towards updates to the General Plan. The remaining expenditure increases are due primarily to increases in JPA and liability and worker's compensation insurance payments costs that the Town has little control over. The bar chart below shows the FY 2013 -14 Operating Budget by department. Further clarification of department expenditure variations are explained below. The Administration Department's overall budget is proposed to increase by 9.4% or $135,866 over the current year. Included in Administration are the Legal $3 `W ow Services, Legislative Support, $; Administrative Services and Town Hall f; ,�x1 ow divisions. $2 axe V e The Administrative Services Division is proposed to increase by 7.1 % $1 (0) (cn $,") ow ME Fiscal Year 2013 -14 Expenditures by Deparunent namnistratwe S wces skin Departmerrtai CcMtxrr nky Deyowmw Fake Depammo F^ubk works b Tiburon Town Council June 5, 2013 Page 6 of 8 or $68,547. Salary and benefit increases accounts for $50,547 of the division's expenditure increases. As stated above, there is a proposed reorganization of positions that accounts for a net increase of $17,600 in wages and the remaining $32,947 is for negotiated salary and benefit increases for the remaining positions. The November 2013 election cost of $15,000 is also contained in the Administrative Services division. The Legal Services Division is proposed to increase by 0.9% or $22,318. This is due to a combination of salary and benefit adjustments and increasing contractual services for ABAG covered litigation expenses. The Legislative Support Division's total appropriation is being increased by $20,000. The entire increase is due to the appropriation of $20,000 towards the town's 50th anniversary celebration. The Town Hall Facility Division is proposed to increase by 12.5% or $25,000. This is increase is related to building maintenance expenses that are anticipated when the BTJRC staff relocates to Dairy Knoll. The Community Development Department budget is proposed to increase by 10.5 %, or $1075463. A total of $105,000, which is $73,000 more than the current year's budget, is proposed to update the Housing Element. The entire $105,000 appropriation is funded through the Long Range Planning restricted fund and is therefore not a General Fund expenditure. The remaining $34,463 increase is related to salary and benefit increases. The Police Department budget is projected to increase by 3.8% or $108,511. This entire increase is due to previously negotiated salary and benefit increases. The Public Works Department budget is proposed to increase by 5.4% or $70,694 over last year. This increase consists of an additional $5,000 towards park restroom facility maintenance, $5,000 for tree safety maintenance, $5,000 in MMWD costs and $20,000 towards open space vegetation removal. Most of the remaining $35,000 increase is related to salary and benefit expenses. The Non - Departmental budget is proposed to increase 5.5% or $115,884 in FY 2013 -14. Expenses in the Non - Departmental budget relate to insurance premiums (workers compensation, liability, and property), Joint Power Agreements, Town -owned housing units and the Belvedere- Tiburon Library Agency property tax pass- though. The Town has very little control over most expenses in this budget. As proposed, the cost of retiree medical insurance costs are increased by $32,992, liability, workers' comp and JPA fees are increased by $35,705, and the Library property tax pass - through payments are anticipated to increase by $42,012. Infrastructure Improvements and Capital Projects The FY 2013 -14 Capital Improvement Program (CIP) budget is a significantly reduced program over the current fiscal year. This is due to the completion of three large projects in FY 2012 -13, namely the Del Mar Undergrounding District, Lyford Drive parking improvements and Dairy Knoll facility. As Tiburon Town Council June 5, 2013 Page 7 of 8 proposed, the overall CIP program totals $2,307,500, which is $4.1 million less than the current year. Community CIP projects total $857,500 and includes funding towards undergrounding overhead utility lines along Tiburon Boulevard between Mar West and San Rafael Avenue, carry -over funding for a major downtown restroom renovation, preliminary engineering costs towards median improvements along Tiburon Boulevard from Cecilia Way to Bay Vista, and carry -over funding for downtown improvements and marketing efforts. There are also small projects associated with Town Hall improvements. The Town continues its aggressive street improvement efforts and has increased funding towards drainage improvement projects. During the past several years street resurfacing was a Council priority. In FY 2012 -13 the Town completed its reconstruction of all "failed" streets. In FY 2013 -14 the Town is appropriating $750,000 towards street overlays, which is the anticipated annual expenditure needed to maintain the Town's road infrastructure at its current level. The FY 2013 -14 Capital Improvement Budget allocates $500,000 in drainage improvement projects, of which $100,000 is for storm drain flushing, $100,000 for culvert repairs, and $300,000 towards storm drain infrastructure repairs. As indicated in last year's message, the Town has limited restricted fund resources to fund drainage improvement projects, and this year the entire storm drain maintenance program is funded through General Fund Reserves. The Town may be unable to maintain the proposed level of funding with General Fund resources and drainage improvements may have to be prioritized. Included with the budget is a five -year Capital Improvement Program Plan projection. This provides Council and Staff with a forecast of CIP projects. It should be noted that the Council is not being asked to adopt this five -year outlook, as it will surely shift as needs and resources come into clearer focus. Rather, its purpose is to help anticipate future expenditures and demands on the budget. CONCLUSION The Town Council and community can once again be assured that the Town of Tiburon is financially sound. Additionally, the Town can proudly say that during this long economic downturn, the Town Council and Staff have made the tough decisions to make cuts and concessions that helped us weather the immediate challenges and made the Town financially stronger now and into the future. As a result of these policies and decisions, the Town has emerged from the great recession more quickly than many other local agencies, and our financial outlook is stable. There does appear to be a storm cloud related to pension expenses on the horizon. Ca1PERS recently adopted new actuarial assumptions that will have a negative effect on employer rates beginning in FY 2015 -16 and increasing incrementally for five years. Staff has begun discussions with the Town's Budget ad -hoc committee regarding this issue and will present recommendations regarding the budgetary impacts of pension costs in the coming fiscal year. As always, Town Staff will continue to carefully manage the Town's finances to assure that revenues are collected in a timely manner and that all expenses are scrutinized. Administrative Services Director Heidi Bigall in particular and the entire management team are to be commended for their assistance in developing the Town's Municipal Budget Plan and for their assistance all year long in sound budget stewardship. I also wish to thank the Town Council's Budget Tiburon Town Council June 5, 2013 Page 8 of 8 Committee, Mayor Emmett O'Donnell and Vice Mayor Alice Fredericks, for their review, comment and good counsel during the budget preparation process. We look forward to a dialogue with the Town Council on the budget and it its timely adoption for the start of the new fiscal year on July 1, 2013. Directory of Town Officials TOWN MANAGER TOWN ATTORNEY DIRECTOR OF ADMINISTRATIVE SERVICES DIRECTOR OF COMMUNITY DEVELOPMENT CHIEF OF POLICE DIRECTOR OF PUBLIC WORKS & TOWN ENGINEER TOWN CLERK BUILDING OFFICIAL TOWN TREASURER Margaret A. Curran Ann R. Danforth Heidi Bigall Scott Anderson Mike Cronin Nick Nguyen Diane Crane lacopi Fred Lustenberger William Osher Town Organization Chart Citizens of Tiburon Town Council Town Manager Town Town Planning Design Treasurer Attorney rcommission Review Board Heritage & Arts Parks, Open Commission Space and Trails I I I (-""orn miss ion Belvedere/ Be]/Tib Tiburon Joint Library Re-creation I I Agency Administration Public Works Police Cammunity Department Department Department Development I I I I I I Department Town Council, Commission & Board Members TOWN COUNCIL EMMETT O'DONNELL, MAYOR ALICE FREDERICKS, VICE -MAYOR RICHARD COLLINS JIM FRASER FRANK DOYLE PLANNING COMMISSION Erin Tollini, Chair Lou Weller, Vice Chair John Corcoran Jon Welner Vacant DESIGN REVIEW BOARD Linda Emberson, Chair Bryan Chong, Vice Chair John Kricensky Michael Tollini Gordon Cousins PARKS, OPEN SPACE & TRAILS COMMISSION Peter Winkler, Chair Michael McMullen Phillip Feldman Robert McDermott Park Allen HERITAGE & ARTS COMMISSION Azita Majica- Beavers, Chair David Gotz Francella Hall Elizabeth Merrill Daniel Amir Marlene Halden Rice Phillip Ramirez Victoria Arnett, Commissioner Emeritus BELVEDERE /TIBURON JOINT RECREATION COMMITTEE Jerry Riessen Chair Jane Jacobs Afsaneh Zolfaghari Amy Garrison Jennifer Muller Nuria (bars BELVEDERE /TIBURON LIBRARY AGENCY BOARD OF TRUSTEES Beverlee Johnson Ric Postle Tom Gram Bonnie Spiesberger Ron Helow William Kuhns Ann Aylwin BELVEDERE /TIBURON JOINT DISASTER ADVISORY COUNCIL Tom Cromwell, Chair (Belvedere Council) Jim Fraser (Tiburon Council) Chuck Auerbach Ellen Rony James Sherman Barbara Brookins - Schneider FUND RESOURCES OVERVIEW Overview of Total Appropriations Statement of Fund Balances, June 30th Closing Changes to Fund Balance Fiscal Year 2013/14 Capital & Special Project Fund Descriptions This section includes schedules that provide fund balance information for General Fund Reserves, restricted Capital Project, and Redevelopment Agency funds of the Town. The Changes to Fund Balance Schedule provides an overview of the changes in revenues, expenditures, and fund balance for the General Fund and other restricted project and Redevelopment Agency funds. The Fund Description Schedule provides a brief description of certain restricted Capital Project and Special Revenue Funds. Generally, wherein use of the assets of these funds is restricted according to federal, state or local legislation, provisions of development agreements, or other private or special contractual agreements. FUND RESOURCES OVERVIEW Overview of Total Appropriations Operating Program Fiscal Year 2013/14 Debt Service Program $ 178,800 950,000 500,000 857,500 $ 2,307,500 Page - 2 FUND RESOURCES OVERVIEW FISCAL YEAR 2013/14 Statement of Fund Balances, June 30th Closing ,FUND/RESERVE 265,083 2010/11 Actual 166,528 2011/12 Actual Estimated 2012/13 Projected 2013/14 GENERALFUND Park Development 535,597 458,664 409,164 359,164 Streets & Drainage 1,483,232 1,522,551 Operating Reserve (25 %) $ 2,139,683 $ 2,250,000 $ 2,325,000 $ 2,416,877 Capital Equipment Replacement $ 353,371 $ 396,045 $ 384,245 $ 464,445 Employee Compensated Leave $ 346,462 $ 294,462 $ 381,604 $ 381,604 Employee Housing Assistance $ 800,000 $ 800,000 $ 800,000 $ 800,000 CaIPERS Side Fund Repayment $ - $ - $ 86,375 $ 175,063 Other Post Employment Benefits $ 378,012 $ 456,024 $ 736,024 $ 843,975 Self Insurance $ 83,763 $ 164,004 $ 164,004 $ 164,004 Technology Fund $ 446,027 $ 500,229 $ 415,000 $ 388,600 Sub -Total $ 4,547,318 $ 4,860,764 $ 5,292,252 $ 5,634,568 Street Frontage Improvement $ 2,445 $ - $ - $ - DISCRETIONARY SET - ASIDES $ 28,054 $ 33,780 $ 33,780 $ 33,780 Infrastructure & Facility Replacement 265,083 1,881,528 166,528 64,028 PW Corp Yard Improvement 2,111,383 2,161,383 2,111,383 2,111,383 Park Development 535,597 458,664 409,164 359,164 Streets & Drainage 1,483,232 1,522,551 739,228 215,828 Emergency Repairs 100,000 100,000 100,000 100,000 Traffic System 450,000 - - - Open space Management 75,141 50,141 25,141 25,141 Unallocated Balance 2,079,027 1,044,617 725,000 125,000 Sub -Total $ 7,099,463 $ 7,218,884 $ 4,276,444 $ 3,000,544 Heritage & Arts Donation Fund $ 8,448 $ 11,692 Total General Fund: $ 11,646,781 1 $ 12,079,648 $ 9,568,696 $ 8,635,112 OTHER RESTRICTED FUNDS Belvedereffiburon Library Agency $ - $ - $ - $ - Police Suppl Law Enforcement $ - $ - $ - $ - Cypress Hollow District $ 32,290 $ 33,472 $ 33,410 $ 33,660 Town Owned Housing Fund $ 169,457 $ 228,320 $ 265,541 $ 287,531 Heritage & Arts Donation Fund $ 8,448 $ 11,692 $ 10,108 $ 11,108 Low & Moderate Housing $ 1,135,978 $ 1,094,607 $ 1,074,192 $ 1,056,002 Open Space Acquisition $ 191,684 $ 192,112 $ 192,862 $ 193,437 State Gas Tax $ 498,242 $ 589,397 $ 778,841 $ 815,470 County Measure A Funds $ 67,898 $ 11,699 $ 11,346 $ 12,346 County Measure B Funds $ - $ - $ - $ 76,000 Street Frontage Improvement $ 2,445 $ - $ - $ - Tiburon Circ System Improvement $ 28,054 $ 33,780 $ 33,780 $ 33,780 Tiburon Long Range Planning $ 161,603 $ 188,207 $ 161,603 $ 167,603 Bunch Grass Mitigation Fund $ 130,106 $ 130,564 $ 131,864 $ 132,214 Tiburon Parks In -Lieu $ 1,360 $ 1,364 $ 1,364 $ 1,364 Tiburon Planning Area Mitigation $ 179,089 $ 180,177 $ 181,977 $ 182,527 Tiburon Street Impact $ 2,069,145 $ 2,193,932 $ 1,352,095 $ 994,095 Drainage Impact Fund $ 138,874 $ 68,980 $ (1,510) $ 13,490 Total Restricted Funds: $ 4,814,673 $ 4,958,303 $ 4,227,473 $ 4,010,627 Page -3 FUND RESOURCE OVERVIEW Changes to Fund Balance, projected June 30, 2014 Fiscal Year 2013/14 FUND/RESERVE GENERAL FUND RESERVES POLICY RESTRICTED Estimated Fund Balance 7/1/2013 Projected Revenues Operating Expenses Project Expenses In (Out) (0 ut) Fund Balance PROJECTED . BALANCE .0/20 Operating Reserve (25 %) $ 2,325,000 7,701,366 7,609,489 - - - 91,877 $ 2,416,877 Capital Equipment Replacement 384,245 - - 42,000 - 122,200 80,200 $ 464,445 Employee Compensated Leave 381,604 - - - - - - 381,604 Employee Housing Assistance 800,000 - - - - - - 800,000 CalPERS Side Fund Repayment Res. 86,375 88,688 88,688 175,063 OPEB Fund (GAS13 45) 736,024 107,951 107,951 843,975 Self Insurance 164,004 - - - - - - 164,004 Technology Fund 415,000 55,000 - 136,800 - 55,400 (26,400) 388,600 Sub -Total 5,292,252 7,756,366 7,609,489 178,800 - 374,239 342,316 5,634,568 DISCRETIONARY SET - ASIDES Infrastructure & Facility Replacement 166,528 - - 452,500 350,000 - (102,500) 64,028 PW Corp Yard Improvement 2,111,383 - - - - - - 2,111,383 Park Development 409,164 - - 50,000 - - (50,000) 359,164 Streets & Drainage 739,228 73,600 - 597,000 - - (523,400) 215,828 Emergency Repairs 100,000 - - - - - 100,000 Open Space Management 25,141 - - - - 25,141 Unallocated Balance 725,000 250,000 (350,000) - (600,000) 125,000 Sub -Total 4,276,444 73,600 - 1,349,500 - - (1,275,900) 3,000,544 Total General Fund $ 9,568,696 $ 7,829,966 $ 7,609,489 $ 1,528,300 $ - $ 374,239 (933,584) 8,635,112 RESTRICTED FUNDS Belvedere/Tiburon Library Agency $ - 1,426,179 1,426,179 - - - - $ - Supplemental Law Enforcement $ - 100,000 100,000 - - - - $ - Cypress Hollow District 33,410 17,000 16,750 - - - 250 33,660 Town Owned Housing Units 265,541 93,300 71,310 - - - 21,990 287,531 Heritage & Arts Project Fund 10,108 1,000 - - - 1,000 11,108 Low& Moderate Housing 1,074,192 3,000 21,190 - - - (18,190) 1,056,002 Open Space Acquisition 192,862 575 - - - - 575 193,437 State Gas Tax 778,841 253,979 - 185,000 - (32,350) 36,629 815,470 County Measure A Funds 11,346 91,000 90,000 1,000 12,346 County Measure B Funds - 76,000 - - - - 76,000 76,000 Street Frontage Improvement - - - - - - - - Tiburon Circ System Improvement 33,780 - - - - - - 33,780 Tiburon Long Range Planning 161,603 32,000 26,000 - - - 6,000 167,603 Tiburon Bunch Grass Mitigation 131,864 350 350 132,214 Tiburon Parks In -Lieu 1,364 - - - - - - 1,364 Tiburon Planning Area Mitigation 181,977 550 - - - - 550 182,527 Tiburon Street Impact 1,352,095 325,000 - 683,000 - - (358,000) 994,095 Tiburon Drainage Impact (1,510) 15,000 - - - - 15,000 13,490 Total Restricted Funds 4,227,473 2,434,933 1,661,429 958,000 - (32,350) (216,846) $ 4,010,627 TOM TOM Funds ; 13,796,169 1 $ 10,284AN' 9,270,918 $ 4484300 $ - $ 341,889. $ 1,15%430 $ 12,645,739 Page -4 OPERATING BUDGET OVERVIEW Overview of Revenues & Expenditures Fiscal Year 2013/14 Overview of Operating Budget Revenues & Expenditures REVENUE & SOURCES AMOUNT EXPENDITURES AMOUNT GENERAL REVENUES TOWN ADMINISTRATIVE SERVICES Property Taxes $ 4,289,150 Town Administration $ 1,037,193 Other Taxes 1,183,000 Legal Services 265,439 Licenses & Permits 848,350 Legislative 61,500 Intergovernment & Agency 79,400 Town Hall Facility 224,300 Franchises 606,147 Charges for Service 324,800 NON DEPARTMENTAL 2,217,228 Investment Earnings 31,300 Fines & Forfeitures 237,469 COMMUNITY DEVELOPMENT Other Revenues 101,750 Planning & Design Review 488,950 Building Inspection 531,277 Subtotal $ 7,701,366 Advance Planning 105,000 POLICE OTHER SOURCES Police Services 2,979,192 Other Fund Sources $ 1,740,429 Police /EOC Facility 62,300 PUBLIC WORKS Administration & Engineering 343,987 Streets Maintenance 482,448 Parks Maintenance 410,955 Corporation Yard 81,300 Street & Signal Light System 40,100 Cypress Hollow 16,750 TOTAL REVENUE & SOURCES $ 9,441,795 TOTAL EXPENDITURES: $ 9,347,919 NET OPERATING SURPLUS (DEFICIENCY) $ 93,877 Page -6 Overview of Operating Budget Sources of Funding Planned Operating Revenues & Sources of Funds for 2013/14 $9,441,795 Property Taxe: 45.4% Fines & Forfeitures Investment Earnings 0.3% ivernment & ,gency 0.8% Licenses & Permits 9.0% ,harges for Service 3.4% Other Revenues 1.1% Other Fund & Revenue Sources 18.4% Property Taxes $ 4,289,150 Other Taxes 1,183,000 Franchises 606,147 Fines & Forfeitures 237,469 Investment Earnings 31,300 Intergovernment & Agency 79,400 Licenses & Permits 848,350 Charges for Service 324,800 Other Revenues 101,750 Other Fund & Revenue Sources 1,740,429 $ 9,441,795 Page -7 ---Il Operating Budget Revenues - Summary 4,078,461 4,125,763 4,189,092 4,232,227 4,289,150 1,041,976 1,127,573 1,080,925 1,186,113 1,183,000 479,163 593,842 593,587 606,881 606,147 168,204 141,677 113,500 130,721 237,469 65,779 44,873 39,500 41,040 31,300 101,770 64,431 45,500 47,009 79,400 841,596 967,512 810,250 841,426 848,350 352,360 383,207 290,600 334,704 324,800 394,305 124,065 99,785 104,525 101,750 $ 7,523,614 $ 7,572,943 $ 7,262,739 $ 7,524,646 $ 7,701,366 Page -8 E;wJ 24,725 49,829 24,725 41,935 21,190 Zoon Owned oo '; 59,500 46,873 62,600 56,278 71,310 BeJ'vedet�r- "1�r.r, 1,363,715 1,341,451 1,384,167 1,398,215 1,426,179 LOW R PbnnkW Fund, 75,000 15,965 32,000 32,000 105,000 °t3 100,000 83,838 100,000 100,000 100,000 Gait tm - - - - - 1 - - - - aipf 15,450 15,534 16,750 16,750 16,750 Suitcfa/ Other Sowcos $ 1,638,390 $ 1,553,490 $ 1,620,242 $ 1,645,178 $ 1,740,429 Totals: $ 9,162,004 $ 9,126,433 $ 8,882,981 $ 9,169,824 $ 9,441,795 Page -8 Operating Budget Revenues - Detail G&4EP.AL FUND_ PROPERTY TAXES Shred 2,744,699 2,791,808 2,882,767 391,246 2,892,187 417,525 2,950,031 Unsecured Soles Tax- Public Shy 66,082 65,055 61,908 68,897 63,019 Trent Occupancy Tax 62,012 516,782 63,344 Supplarow tai 530,000 39,968 121,425 48,017 125,000 44,817 150,000 46,568 1,041,976 45,713 Otfw 1,186,113 21,030 FRA RSES 15,355 8,000 7,816 Enwo-PGU 8,000 Hom State 125,000 19,874 115,000 19,295 198,021 19,784 323,587 20,010 333,647 19,784 MF IIste 5,213 573,386 6,854 550,695 CabIT &T 530,000 151,463 532,235 150,151 520,000 Prop " Propetly Tax In« wu '".VL, F 479,163 680,820 593,587 691,867 606,147 705,705 708,116 722,278 ' *Mcl® a (67,398) 26,141 (53,182) 28,334 (65,000) wing °Code (36,717) 48,932 (40,000) 57,886 55,000 4,078,461 500 4,125,763 3,500 4,189,092 3,500 4,232,227 - 4,289,150 OTI*R TAXES Tax 391,246 393,876 417,525 425,000 435,000 Soles Tax- Public Shy 58,227 65,055 58,400 68,897 68,000 Trent Occupancy Tax 471,078 516,782 480,000 540,133 530,000 R" Pr2e!ft Transfer 121,425 151,860 125,000 152,083 150,000 Total: 1,041,976 1,127,573 1,080,925 1,186,113 1,183,000 FRA RSES Enwo-PGU 124,566 116,074 125,000 125,000 115,000 Rehm Mlle Valley Refuse, 198,021 321,092 323,587 324,876 333,647 �s"� . Grange - 5,213 - 6,854 7,500 CabIT &T 156,576 151,463 145,000 150,151 150,000 "i"+DNII: 479,163 593,842 593,587 606,881 606,147 'FINES & FORFEITURES ' *Mcl® a 26,750 26,141 25,000 28,334 27,500 wing °Code 60,761 48,932 50,000 57,886 55,000 FaiaaAjWM Flrft 500 3,140 3,500 3,000 3,500 Porowlt R °von Fines - - - - 116,469 Fines 80,193 63,464 35,000 41,501 35,000 Total:'` 168,204 141,677 113,500 130,721 237,469 INVESTMENT EARNINGS Int st -LAIF 41,562 40,759 35,000 36,582 28,000 Interest- Notes/Loans 5,064 3,442 4,000 4,278 2,800 ,interest - Other 19,153 672 500 180 500 Total 65,779 1 44,873 1 39,500 1 41,040 1 31,300 Page -9 Operating Budget Revenues - Detail INTERGOVERNMENT & AGENCY motor, state Vehicle License fe 47,738 4,468 - 5,667 - 'POST 617 6,451 10,000 2,500 10,000 State Abandoned Vehicle 5,849 4,346 4,500 4,948 4,500 Be dery (Dairy Knoll Capital $WK) 4,345 1,212 30,000 Say Sanitary Ls#ti! - 6,720 - 3,900 3,900 TAKwon San" District 7,839 10,788 8,000 7,476 8,000 Tiburon Fire Dim 13,956 14,144 13,000 11,306 13,000 Gratat 8 '' 25,771 13,169 10,000 10,000 10,000 T�tl 101,770 64,431 453500 47,009 79,400 UC9 SES &PERMITS uenRuiar '` 160,771 165,537 160,000 165,000 170,000 License-Con: Ucense-Con: struction 57,540 74,179 45,000 50,000 55,000 Building Per�nits 426,200 531,991 450,000 450,000 450,000 CEQA EIR Initial, Study - 3,972 300 300 300 eview 81,491 95,920 72,500 84,007 85,000 Ham Occupation Permit 5,650 4,250 5,000 5,000 5,000 Lot Line Adjustment - - - - - Master & Precise, Plan 7,300 1,060 2,500 2,600 2,500 .t . 2,045 1,310 1,200 430 1,500 iald ant 11,430 2,020 2,500 6,441 1,500 Try,; r ` 7,795 9,275 8,000 8,107 9,000 5,375 12,063 6,000 6,000 9,000 V* Amy er* 12,900 12,635 10,000 15,396 12,000 Planning Permits 371 - - 460 300 ,Ar Stern Permit 22,315 21,324 20,000 20,408 20,000 Encroachment wit 38,463 28,690 25,000 23,895 25,000 wlw-,, I Fees 50 1,487 250 1,382 250 Eloft Permit +'destisi 1,900 1,799 2,000 2,000 2,000 Teti: 841,596 967,512 810,250 841,426 848,350 CHARGES FOR SERVICE Cost R Wovery-Administratioh 6,079 4,462 5,000 5,298 5,000 Refuse Franchise Admin. Fee - 6,000 6,000 6,000 6,000 iii scellwaous-Admintsbvt1w Charges 1,795 1,844 500 3,920 1,000 Appeal 2,200 3,300 1,500 400 1,500 Plan Cheddng 189,939 187,235 155,000 169,824 180,000 Rids & Document Storage 27,813 31,054 20,000 23,653 25,000 RBR Residential Resale Report 31,000 40,000 22,500 34,080 22,500 Staff Research 650 - - 702 500 Street Name/Address Change - 170 100 170 100 Noticing Of Applications 900 6,304 1,500 600 1,200 Sale Publications & Documents 1,826 4,176 1,500 1,474 1,500 Cost Recovery- Community Dev. 10,504 18,961 500 8,854 500 Page -10 Operating Budget Revenues - Detail Page -11 Cost Recover*P011ce 57,595 59,415 30,000 35,285 35,000 Overtime b aw" t - - 25,000 25,000 25,000 i►�+P . ,' 4,494 4,111 5,000 2,944 3,500 C" R60oe ,4PWIc M1kef 17,565 16,175 16,500 16,500 16,500 "t 352,360 383,207 290,600 334,704 324,800 'HER REVENUES m & "aftreamelts 13,859 39,299 25,000 29,448 25,000 1,293 4,988 500 500 500 . , . 310,000 - - - - �ttitil►�'�sr1t' 13,311 18,430 12,000 13,988 12,000 ;. Wit* &, U"Ifty 54,347 55,400 56,785 57,616 58,750 1,495 230 500 1,465 500 ui rent ` - 5,718 5,000 1,508 5,000 Total. 394,305 124,065 99,785 104,525 101,750 i`;rGom"Fwp& $ 7,523,614 $ 7,572,943 $ 7,262,739 $ 7,524,646 $ 7,701,366 GTE AM SOMCES curd Fund Ct tributlomi �drl9rra tlr. a t* fund 24,725 49,829 24,725 41,935 21,190 ' O*vm "09 Units 59,500 46,873 62,600 56,278 71,310 Pren is Li .P1!'i=ct w 1,363,715 1,341,451 1,384,167 1,398,215 1,426,179 Fes: 75,000 15,965 32,000 32,000 105,000 ,COP # W Fund, 100,000 83,838 100,000 100,000 100,000 C�Iwww,, Hollow fund" 15,534 16,750 16,750 16,750 Totar 1,638,390 1,553,490 1,620,242 1,645,178 1,740,429 Total Re�renu®s (All Fun&). $ 9,162,004 $ 9,126,433 $ 8,882,981 $ 9,169,824 $ 9,441,795 Page -11 Overview of Operating Expenditures Planned Operating Expenditures by Object for 2013/14 $9,349,919 Employee Benefits 16.8% Supplies and _ - -- Services 39.8% Capital Projects 0.3% Salary and Wages 41.2% Capital Outlay Allowance 1.9% Salary and Wages $ 3,856,057 Employee Benefits 1,568,831 Supplies and Services 3,721,930 Capital Projects 25,500 Capital Outlay Allowance 177,600 Total Operating Expenditures $ 9,349,919 Page -12 Overview of Operating Expenditures General Fund Expenditures by Object FY 2013/14 $7,609,489 Supplies and Services 28% Capital Outlay Allowance Employee Benefits 21% Salary and Wages 49% Salary and Wages $3,756,057 Employee Benefits 1,568,831 Supplies and Services 2,098,501 Capital Projects 8,500 Capital Outlay Allowance 177,600 Total Operating Expenditures $7,609,489 Summary of Department Expenditures ALL 0EPMTUMTSAWWWNS TOWN ADMINISTRATIVE SERVICES AdinUfttradon 294,968 893,407 306,889 856,903 343,987 968,646 450,805 918,560 Ina ncasas aid Gorr lnlsn t Allmements 1,037,193 Sorvcss 523,064 219,594 629,852 242,386 386,292 243,121 Houskv, 227,004 33,803 265,439 Leiste 24,725 28,954 84,628 35,295 Time i+ed Hag 41,500 81,300 33,887 14,980 61,500 rown Hall facufty 16,750 125,636 Belvedoft-fturon Ubw� 130,960 $ 1,259,655 199,300 $ 1,293,835 150,965 1,398,215 224,300 subtotal; $ 1,267,591 $ 1,265,544 $ 1,452,566 $ 1,330,416 $ 1,588,432 NON- DEPARTMENTAL 294,968 284,697 306,889 302,450 343,987 W10" In n t' 450,805 458,418 Ina ncasas aid Gorr lnlsn t Allmements 494,352 482,448 523,064 359,586 629,852 661,995 386,292 698,549 Houskv, 7,896 33,803 49,829 42,500 24,725 41,935 84,628 21,190 Time i+ed Hag 61,068 81,300 46,873 14,980 62,600 56,278 16,750 71,310 Belvedoft-fturon Ubw� 1,354,482 $ 1,259,655 1,341,451 $ 1,293,835 1,384,167 1,398,215 1,426,179 rOTALS $ 8,002,937 $ 8,148,999 $ 8,809,500 $ 8,608,094 $ 9,349,919 subtotal $ 1,917,798 $ 1,961,217 $ 2,101,344 $ 2,158,423 $ 2,217,228 C%IIM�iNITY `CiEiE.4P!IENT P S Dl 467,277 439,913 474,304 466,059 488,950 BOdIng spectlon 459,814 462,777 511,460 495,967 531,277 Wince Plarll 950 15,965 32,000 32,000 105,000 subtotal' 928,041 $ 918,655 $ 1,017,764 $ 994,026 $ 1,125,227 POLICE SERVICES Poe DAp#ent 2,572,942 2,685,517 2,868,681 2,771,076 2,979,192 P 78,030 58,411 64,300 60,318 64,300 subWtal $ 2,650,972 1 $ 2,743,928 1 $ 2,932,981 1 $ 2,831,394 1 $ 3,043,492 PL43UC'Ii RKS,4, ENGINE RINQ �t;�n+ 294,968 284,697 306,889 302,450 343,987 W10" In n t' 450,805 458,418 479,616 457,485 482,448 359,586 389,245 379,589 386,292 410,955 MMO & SIGM14.10t Sera ' 33,568 33,803 37,400 42,500 40,100 : a l n Yard 84,628 77,958 84,600 88,358 81,300 1) s Hollow 14,980 15,534 16,750 16,750 16,750 subtotal $ 1,238,535 $ 1,259,655 $ 1,304,845 $ 1,293,835 $ 1,375,539 rOTALS $ 8,002,937 $ 8,148,999 $ 8,809,500 $ 8,608,094 $ 9,349,919 Page -14 Summary of Funding Sources for Department Expenditures Page -15 Summary of Expenditures by Object , x MVIMRES SALARY & WAGES $ 3,647,158 $ 3,653,262 $ 3,746,996 $ 3,703,271 $ 3,856,057 EMOLOYEE BENEFITS $ 1,206,582 $ 1,226,296 $ 1,403,566 $ 1,338,320 $ 1,568,831 SUPPLIES A SERVICES S 120,691 121,185 169,825 124,287 194,825 41,603 42,716 67,750 45,085 67,700 218,380 280,613 299,306 278,241 320,406 173,434 202,162 221,442 294,839 254,442 1,839,020 1,849,671 1,982,145 1,950,691 2,023,727 351,724 375,920 399,150 387,172 455,310 178,438 207,153 198,920 203,984 203,720 41,995 43,755 117,000 96,956 201,500 0 0 300 300 300 $ 2,965,285 $ 3,123,175 $ 3,455,838 $ 3,381,555 $ 3,721,930 1,248 1,837 6,000 750 6,000 $ 177,600 $ 142,080 $ 177,600 $ 177,600 $ 177,600 $ 5,064 $ 2,349 $ 19,500 $ 6,598 $ 19,500 IT©TAL EXPENDITURES ' j $ 8,002,937 1 $ 8,148,999 1 $ 8,809,500 1 $ 8,608,094 1 $ 9,349,919 1 Page -16 TOWN ADMINISTRATION Administrative Services Legal Services Legislative Support Town Hall Facility Town Administration is comprised of a series of support- related activities and functions. The activities are performed by the Town Manager, Town Attorney, Director of Administrative Services and other personnel. The Department functions with 655 FTE employees. The total proposed appropriation for Town Administration is $1,588,432. Administrative Services The division is responsible for management oversight of all departments; financial management of Town resources; debt and special assessment management; payroll, personnel and benefit administration; risk management; records management; elections; participation and oversight of inter - governmental relations that affect the Town; and coordination and direction of Town activities and service delivery systems to ensure that services are provided efficiently. Legal Services The Town Attorney provides legal counsel and advice to Town Council and Town Staff; coordinates all legal representation of the Town should outside counsel be required; and prepares or reviews ordinances, contracts and agreements. Legislative Support This division provides funding for legislative activities and bodies including the Town Council, Planning Commission, Design Review Board, Heritage & Arts Commission and the Parks and Open Space Commission. Town Hall Facility This division consolidates all non - specific operational funding for the Town Hall. Expenses for building utilities and maintenance, insurance costs, and operating supplies are reflected here. Page -18 DEPARTMENT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed DEPARTMENT FUNDING General Fund 1,267,591 1,265,544 1,452,566 1,330,416 1,588,432 Total Department Funding $ 1,267,591 $ 1,265,544 1 $ 1,452,566 $ 1,330,416 $ 1,588,432 DIVISION FUNDING Administration General Fund 893,407 856,903 968,646 918,560 1,037,193 Total Administration $ 893,407 $ 856,903 $ 968,646 $ 918,560 $ 1,037,193 Legal Services General Fund 219,594 242,386 243,121 227,004 265,439 Total Legal Services $ 219,594 $ 242,386 $ 243,121 $ 227,004 $ 265,439 Town Hall Facility General Fund 125,636 130,960 199,300 150,965 224,300 Total Town Hall $ 125,636 $ 130,960 $ 199,300 $ 150,965 $ 224,300 Legislative General Fund 28,954 35,295 41,500 33,887 61,500 Total Legislative $ 28,954 $ 35,295 $ 41,500 $ 33,887 $ 61,500 Total Division FundinA $ 1,267,591 $ 1 265 544 $ 1,452,566 $ 1,330,416 $ 1,588,432 Page -18 ALL DIVISIONS OBJECT SUMMARY 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed EXPENDITURES SALARY & WAGES $ 724,565 $ 716,572 $ 733,214 $ 732,019 $ 774,148 EMPLOYEE BENEFITS 210,405 196,543 216,452 210,148 233,384 SUPPLIES & SERVICES Department Supplies & Expenses 66,843 70,163 116,500 71,186 136,500 Conferences & Memberships 24,921 20,845 37,600 25,401 37,600 Contractual Services 105,429 134,146 157,000 130,279 173,500 Equipment Supplies & Maintenance 36,856 35,521 59,600 47,619 84,600 Utility & Communication 40,381 45,918 46,200 48,058 46,200 Special Department Administrative 28,943 21,599 57,000 36,956 73,500 Total Supplies & Services 303,373 328,192 473,900 359,499 551,900 CAPITAL OUTLAY EXPENSE 1,248 1,837 1,000 750 1,000 CAPITAL OUTLAY ALLOWANCE 28,000 22,400 28,000 28,000 28,000 TOTAL EXPENDITURES $ 1,267,591 $ 1,265,544 $ 1,452,566 $ 1,330,416 $ 1,588,432 SOURCE OF FUNDING General Fund 1,267,591 1,265,544 1,452,566 1,330,416 1,588,432 TOTAL FUNDING $ 1,267,591 $ 1,265,544 $ 1,452,566 $ 1,330,416 $ 1,588,432 STAFFING LEVEL Town Manager 1.00 1.00 1.00 1.00 1.00 Town Attorney 0.75 0.75 0.75 0.75 0.75 Director of Administrative Services 1.00 1.00 1.00 1.00 1.00 Information Technology Coordinator 1.00 1.00 1.00 1.00 1.00 Town Clerk 1.00 1.00 1.00 1.00 1.00 Office Assistant 1.00 1.00 1.00 1.00 0.50 Management Assistant 0.60 0.71 0.71 0.71 0.72 IT Desktop /Analyst Support 0.57 TOTAL STAFFING 6.35 6.46 6.46 6.46 6.54 Page -19 Page -20 ADMINISTRATIVE SERVICES OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 592,800 $ 588,528 $ 602,990 $ 600,599 $ 640,000 EMPLOYEE BENEFITS $ 178,156 $ 165,418 $ 181,656 $ 177,012 $ 195,193 SUPPLIES & SERVICES Department Supplies & Expenses 8,372 7,076 7,500 3,329 7,500 Conferences & Memberships 16,548 10,915 24,500 17,058 24,500 Contractual Services 58,940 59,695 87,000 74,878 88,500 Equipment Supplies & Maintenance 374 - 5,000 3,000 5,000 Special Department Administrative 12,217 4,471 34,000 16,684 50,500 Total Supplies & Services $ 96,451 $ 82,157 $ 158,000 $ 114,949 $ 176,000 CAPITAL OUTLAY ALLOWANCE $ 26,000 $ 20,800 $ 26,000 $ 26,000 $ 26,000 TOTAL EXPENDITURES $ 893,407 $ 856,903 $ 968,646 $ 918,560 $ 1,037,193 STAFFING LEVEL Positions 5.75 5.70 5.70 5.70 5.70 TOTAL STAFFING 5.75 5.70 5.70 5.70 5.70 Page -20 Page -21 ADMINISTRATIVE SERVICES Acct No. Account Description 2010111 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SALARY 511100 Town Manager 203,814 197,512 201,420 208,920 205,452 511350 Administrative Services Director 121,149 117,808 122,122 123,384 127,200 511400 Town Clerk 83,662 81,664 82,680 82,624 84,336 511450 Information Technology Coordinator 90,221 87,988 92,292 92,144 94,140 511700 Finance /HR Assistant (.72 FTE) 36,120 50,660 51,168 51,538 55,452 511600 Office Assistant III (.5 FTE) 52,988 52,036 52,308 40,130 28,320 511800 Desktop/Tech Support (57 FTE) - - - - 41,600 515100 Overtime 995 470 1,000 540 1,000 517100 Vacation Conversion 3,851 - - - 518100 Casual Hire - 390 - 1,319 2,500 Total: EMPLOYEE BENEFITS $ 592,800 $ 588,528 $ 602,990 $ 600,599 $ 640,000 521100 Medical & Insurance 62,945 68,281 86,184 69,527 87,193 521200 Employee Accruing Fringe 8,402 6,227 - 12,119 - 522100 PERS - Employee (7 %) 1,384 - - - - 522200 PE RS-Town (10.781 %) 59,234 57,906 56,393 55,445 61,083 522300 PST 3.75% 1,373 1,910 1,919 2,258 3,639 522400 Other Retirement Benefits (GASB 45) 3% 12,000 12,000 12,000 12,000 17,847 422500 PERS - Side Fund Repayment (1.717 %) - - 9,458 9,458 9,728 523100 FICA - Medicare 6,781 6,794 6,702 7,205 6,702 524100 Auto Allowance 8,723 8,400 9,000 9,000 9,000 534050 Unemployment Insurance 17,314 3,900 - - - Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 178,156 $ 165,418 $ 181,656 $ 177,012 $ 195,193 531050 Bank Charges & Fees 5,799 3,790 3,000 471 3,000 531060 Noticing & Publication 1,768 2,355 3,500 2,115 3,500 531140 Publications & Subscriptions 805 931 1,000 743 1,000 Subtotal: CONFERENCES & MEMBERSHIPS $ 8,372 $ 7,076 $ 7,500 $ 3,329 $ 7,500 532010 Conferences (Inc'ld ICMA), Meetings, Travel 3,034 661 7,500 3,763 7,500 532020 Employee Development/Training /Retreat 2,500 244 5,000 1,295 5,000 532040 Memberships 11,014 10,010 12,000 12,000 12,000 Subtotal: $ 16,548 $ 10,915 $ 24,500 $ 17,058 $ 24,500 CONTRACTUAL SERVICES 533010 Contractual Services 11,233 15,693 16,000 15,212 16,000 533020 Financial Audit 23,500 23,500 26,000 26,150 27,500 533060 Consulting Services 6,426 1,471 25,000 15,000 25,000 533200 Systems/Technical Support 17,781 19,031 20,000 18,516 20,000 Subtotal: $ 58,940 $ 59,695 1 $ 87,000 $ 74,878 $ 88,500 Page -21 m 0--- 0 ADMINISTRATIVE SERVICES 1 - Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed EQ SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 374 - 2,500 1,500 2,500 536025 System License & Maintenance - - 2,500 1,500 2,500 Subtotal: SPECIAL DEPT. ADMINISTRATIVE $ 374 $ - $ 5,000 $ 3,000 $ 5,000 538010 Election - 92 - - 15,000 538030 Municipal Code Section Maintenance 5,830 2,412 4,500 5,322 6,000 538040 Newsletter Production & Mailing 1,399 520 1,500 450 1,500 538240 Records Management - - 3,000 2,500 3,000 538900 Contingency Provision 4,988 1,447 25,000 8,412 25,000 Subtotal: $ 12,217 $ 4,471 $ 34,000 $ 16,684 $ 50,500 Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 96,451 $ 82,157 $ 158,000 $ 114,949 $ 176,000 559020 Technology Allowance 26,000 20,800 26,000 26,000 26,000 Total: $ 26,000 $ 20,800 $ 26,000 $ 26,000 $ 26,000 TOTAL DEPARTMENT $ 893,407 $ 856,903 1 $ 968,646 $ 918,560 1 $ 1,037,193 Page -22 Page -23 LEGAL SERVICES OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 131,765 $ 128,044 $ 130,224 $ 131,420 $ 134,148 EMPLOYEE BENEFITS $ 32,249 $ 31,125 $ 34,797 $ 33,136 $ 38,191 SUPPLIES & SERVICES Department Supplies & Expenses 6,397 5,948 5,000 4,457 5,000 Conferences & Memberships 1,694 2,018 2,100 1,590 2,100 Contractual Services 46,489 74,451 70,000 55,401 85,000 Total Supplies & Services $ 54,580 $ 82,417 $ 77,100 $ 61,448 $ 92,100 CAPITAL OUTLAY ALLOWANCE $ 1,000 $ 800 $ 1,000 $ 1,000 $ 1,000 TOTAL EXPENDITURES $ 219,594 $ 242,386 $ 243,121 $ 227,004 $ 265,439 STAFFING LEVEL Positions 0.75 0.75 0.75 0.75 0.75 TOTAL STAFFING 0.75 0.75 0.75 0.75 0.75 Page -23 Page -24 LEGAL SERVICES Acct No. Account Description 2010111 Actual 2011112 Actual 2012113 Budget Estimated 2013114 Proposed SALARY 511200 Town Attorney (75 %) 131,765 $ 128,044 130,224 131,420 134,148 Total: EMPLOYEE BENEFITS $ 131,765 $ 128,044 $ 130,224 $ 131,420 $ 134,148 521100 Medical & Insurance 935 $ 959 11,340 896 12,456 521200 Employee Accruing Fringe 8,886 $ 8,557 - 8,557 522100 PERS - Employee (7 %) 330 $ - - - - 522200 PE RS-Town (10.781 %) 14,145 $ 13,821 13,332 13,565 14,462 522400 Other Retirement Benefits (GASB 45) 3% 3,000 $ 3,000 3,000 3,000 4,024 522500 PERS Side Fund Repayment (1.717 %) 2,236 2,236 2,303 523100 FICA - Medicare 1,838 $ 1,788 1,888 1,882 1,945 524100 Auto Allowance 3,115 $ 3,000 3,000 3,000 3,000 Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 32,249 $ 31,125 $ 34,797 $ 33,136 $ 38,191 531140 Publications & Subscriptions 6,397 $ 5,948 5,000 4,457 5,000 Subtotal: CONFERENCES & MEMBERSHIPS $ 6,397 $ 5,948 $ 5,000 $ 4,457 $ 5,000 532010 Conferences, Meetings & Travel 1,694 $ 1,508 1,500 1,080 1,500 532040 Memberships - $ 510 600 510 600 Subtotal: CONTRACTUAL SERVICES $ 1,694 $ 2,018 $ 2,100 $ 1,590 $ 2,100 533500 Contract - Deputy Town Attorney 2,003 $ 545 5,000 5,401 5,000 533520 Litigation -ABAG PLAN 81 $ 45,950 35,000 35,000 50,000 533530 Litigation - General 44,405 $ 24,956 25,000 10,000 25,000 533590 Legal Settlements - $ 3,000 5,000 5,000 5,000 Subtotal: Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 46,489 54,580 $ $ 74,451 82,417 $ 70,000 77,100 $ 55,401 61,448 $ 85,000 92,100 559020 Technology Allowance 1,000 $ 800 1,000 1,000 1,000 Total: 1,000 $ 800 1,000 1,000 1,000 TOTAL DEPARTMENT $ 219,594 1 $ 242,386 $ 243,121 $ 227,004 1 $ 265,439 Page -24 LEGISLATIVE SUPPORT OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Department Supplies & Expenses 18,080 23,403 25,500 22,794 45,500 Conferences & Memberships 6,679 7,912 11,000 6,753 11,000 Equipment Supplies & Maintenance 769 352 1,000 897 1,000 Special Department Administrative 2,426 2,828 3,000 2,443 3,000 Total Supplies & Services $ 27,954 $ 34,495 $ 40,500 $ 32,887 $ 60,500 CAPITAL OUTLAY ALLOWANCE $ 1,000 $ 800 $ 1,000 $ 1,000 $ 1,000 TOTAL EXPENDITURES $ 28,954 $ 35,295 $ 41,500 $ 33,887 $ 61,500 Page -25 Page -26 LEGISLATIVE SUPPORT Acct No. Account Description 2010111 Actual 2011112 Actual 2012113 Budget Estimated 2013114 Budget SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531130 Special Events, Awards, Functions 16,259 19,962 19,500 19,401 19,500 531130 Town's 50th Anniversary Celebration - - - - 20,000 531150 Council /Commission Functions 1,716 3,410 5,500 3,143 5,500 531990 Department Expenses - 31 500 250 500 Subtotal: CONFERENCES & MEMBERSHIPS $ 17,975 $ 23,403 $ 25,500 $ 22,794 $ 45,500 532010 Conferences, Meetings & Travel 8,260 5,797 8,000 4,285 8,000 532030 MCCMC Functions 1,385 1,515 2,000 1,268 2,000 532040 Memberships 650 600 1,000 1,200 1,000 Subtotal: EQUIP, SUPPLIES & MAINTENANCE $ 10,295 $ 7,912 $ 11,000 $ 6,753 $ 11,000 536010 Operating Supplies 705 352 1,000 897 1,000 Subtotal: $ 705 $ 352 $ 1,000 $ 897 $ 1,000 SPECIAL DEPT ADMINISTRATION 538510 Planning Commission - 33 500 243 500 538520 Design Review Board 12 562 250 100 250 538530 Parks, Open Space & Trails Commission 13 - 250 100 250 538540 Heritage & Arts Commission 2,100 2,233 2,000 2,000 2,000 538900 Contingency Provision Subtotal: Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ $ 2,125 31,100 $ $ 2,828 34,495 $ $ 3,000 40,500 $ $ 2,443 32,887 $ 3,000 $ 60,500 559010 Capital Equipment Allowance 1,000 800 1,000 1,000 1,000 Total: $ 1,000 $ 800 $ 1,000 $ 1,000 $ 1,000 TOTAL DEPARTMENT $ 32,100 $ 35,295 $ 41,500 $ 33,887 $ 61,500 Page -26 TOWN HALL FACILITY OBJECT SUMMARY 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed EXPENDITURES SUPPLIES & SERVICES Department Supplies & Expenses 33,994 33,736 78,500 40,606 78,500 Equipment Supplies & Maintenance 35,713 35,169 53,600 43,722 78,600 Utility & Communication 40,381 45,918 46,200 48,058 46,200 Special Department Administrative 14,300 14,300 20,000 17,829 20,000 Total Supplies & Services $ 124,388 $ 129,123 $ 198,300 $ 150,215 $ 223,300 CAPITAL OUTLAY EXPENSE $ 1,248 $ 1,837 $ 1,000 $ 750 $ 1,000 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 125,636 $ 130,960 $ 199,300 $ 150,965 $ 224,300 STAFFING LEVEL Positions - - - - - TOTAL STAFFING - - - - - Page -27 Page -28 TOWN HALL FACILITY Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 15,082 16,316 25,000 16,502 25,000 531080 Postage 9,022 7,694 15,000 9,268 15,000 531090 Printing & Reproduction 1,970 1,116 10,000 2,128 10,000 531120 Recruiting & Background - - 5,000 1,500 5,000 531130 Special Events, Awards, Functions - - 10,000 1,908 10,000 533070 Parking Lease 7,920 8,610 13,500 9,300 13,500 Subtotal: EQ SUPPLIES & MAINTENANCE $ 33,994 $ 33,736 $ 78,500 $ 40,606 $ 78,500 536020 Equipment Maintenance 19,158 16,046 15,000 19,610 15,000 536030 Building /Facility Supplies 2,852 3,525 8,500 4,212 8,500 536060 Inspection & Testing - - 1,500 1,500 1,500 536070 Janitorial Services 12,517 13,000 15,000 12,500 15,000 536080 Landscape Grounds Materials 98 654 500 300 500 536100 Pest Control - 300 600 600 600 536290 Misc. Facility Improvements 365 - 5,000 2,500 5,000 536280 Special Maintenance (Incl. Dairy Knoll) 723 1,644 7,500 2,500 32,500 Subtotal: $ 35,713 $ 35,169 $ 53,600 $ 43,722 $ 78,600 UTILITY & COMMUNICATION 537100 Energy -PG &E 18,767 27,165 25,000 28,341 25,000 537200 Water -MMWD 542 337 1,200 557 1,200 537300 Telecommunications 21,072 18,416 20,000 19,160 20,000 Subtotal: SPECIAL DEPT. ADMINISTRATIVE $ 40,381 $ 45,918 $ 46,200 $ 48,058 $ 46,200 537700 MIDAS Network Charges $ 14,300 $ 14,300 $ 20,000 $ 17,829 $ 20,000 Subtotal Total Supplies & Services: CAPITAL OUTLAY EXPENSES $ $ 14,300 124,388 $ $ 14,300 129,123 $ 20,000 $ 198,300 $ $ 17,829 150,215 $ $ 20,000 223,300 543030 Office Furniture /Equipment 1,248 1,837 1,000 750 1,000 Total: $ 1,248 $ 1,837 $ 1,000 $ 750 $ 1,000 CAPITAL PROJECT EXPENSES 561140 Facility Alteration & Improvement - - - - - Total: $ - $ - $ - $ - $ - TOTAL DEPARTMENT $ 125,636 $ 130,960 $ 199,300 1 $ 150,965 $ 224,300 Page -28 COMMUNITY DEVELOPMENT Planning & Design Review Advance Planning Building Inspection The Community Development Department is responsible for managing the planning, development and implementation of the overall community goals in accordance with the General Plan, Zoning Ordinance, Municipal Codes, Town Council policies as well as State and Federal regulations. The total proposed appropriation for the Community Development Department is $1,125,227, primarily with resources of the General Fund. Staff inq of the Department totals eiqht employees. Plannina & Desian Review The Planning Division is responsible for managing the physical development of the Town in an orderly manner, in accordance with the General Plan, Zoning Ordinance, Municipal Code, Town Council policies, as well as State and Federal regulations. Advance Planninq The Advance Planning Division was responsible for updating the Town's General Plan, which was completed in October 2005. Until the next comprehensive update, the Advance Planning Division will be updating the various underlying elements of the General Plan, as needed, starting with the Housing element. Building Inspection The Building Inspection Division ensures that construction in the Town is compliant with adopted Uniform Building Codes and in conformance with accepted building practices. The Division issues permits, conducts regular permit inspections, performs plan check reviews for construction applications, and conducts residential resale inspections. W DEPARTMENT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed DEPARTMENT FUNDING General Fund 927,091 902,690 985,764 962,026 1,020,227 Long Range Planning Fund 950 15,965 32,000 32,000 105,000 Total Department Funding $ 928,041 $ 918,655 $ 1,017,764 $ 994,026 $ 1,125,227 DIVISION FUNDING Planning & Design Review General Fund 467,277 439,913 474,304 466,059 488,950 Total Planning & Design Review $ 467,277 $ 439,913 $ 474,304 $ 466,059 $ 488,950 Building Inspection General Fund 459,814 462,777 511,460 495,967 531,277 Total Building Inspection $ 459,814 $ 462,777 $ 511,460 $ 495,967 $ 531,277 Advance Planning Long Range Planning Fund 950 15,965 32,000 32,000 105,000 Total Advance Planning $ 950 $ 15,965 $ 32,000 $ 32,000 $ 105,000 Total Division Funding $ 928,041 $ 918,655 $ 1,017,764 $ 994,026 $ 1,125,227 W Page 31 ALL DIVISIONS OBJECT SUMMARY 2010/11 2011/12 2011/12 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 644,974 $ 625,418 $ 637,972 $ 642,991 $ 649,868 EMPLOYEE BENEFITS $ 208,798 $ 194,067 $ 220,842 $ 210,929 $ 243,409 SUPPLIES & SERVICES Department Supplies & Expenses $ 5,523 $ 7,354 $ 9,500 $ 7,755 $ 14,500 Conferences & Memberships $ 5,672 $ 1,578 $ 6,700 $ 6,082 $ 6,700 Contractual Services $ 34,200 $ 49,253 $ 60,000 $ 45,777 $ 60,000 Equipment Supplies & Maintenance $ 6,924 $ 7,218 $ 9,750 $ 7,492 $ 9,750 Special Department Administrative $ 950 $ 16,967 $ 52,000 $ 52,000 $ 120,000 Total Supplies & Services $ 53,269 $ 82,370 $ 137,950 $ 119,106 $ 210,950 CAPITAL OUTLAY ALLOWANCE $ 21,000 $ 16,800 $ 21,000 $ 21,000 $ 21,000 TOTAL EXPENDITURES $ 928,041 $ 918,655 $ 1,017,764 $ 994,026 $ 1,125,227 SOURCE OF FUNDING General Fund 927,091 902,690 985,764 962,026 1,020,227 Long Range Planning Fund 950 15,965 32,000 32,000 105,000 TOTAL FUNDING $ 928,041 $ 918,655 $ 1,017,764 $ 994,026 $ 1,125,227 STAFFING LEVEL Community Development Director 1.00 1.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00 Associate Planner 1.00 1.00 1.00 1.00 - Assistant Planner - - - - 1.00 Planning Secretary 1.00 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.00 1.00 1.00 Permits Clerk 1.00 1.00 1.00 1.00 1.00 Permit Technician 1.00 1.00 1.00 1.00 1.00 TOTAL STAFFING 8.00 8.00 8.00 8.00 8.00 Page 31 PLANNING & DESIGN REVIEW 2010/11 2011/12 2012/13 2013/14 OBJECT SUMMARY Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 339,431 $ 327,118 $ 333,328 $ 330,092 $ 337,212 EMPLOYEE BENEFITS $ 113,081 $ 99,862 $ 113,226 $ 111,882 $ 123,988 SUPPLIES & SERVICES Department Supplies & Expenses 5,174 5,652 6,500 5,005 6,500 Conferences & Memberships 2,462 1,036 3,700 3,363 3,700 Contractual Services 136 321 10,000 8,870 10,000 Equipment Supplies & Maintenance 893 1,044 1,450 747 1,450 Total Supplies & Services $ 8,665 $ 8,053 $ 21,650 $ 17,985 $ 21,650 CAPITAL OUTLAY ALLOWANCE $ 6,100 $ 4,880 $ 6,100 $ 6,100 $ 6,100 TOTAL EXPENDITURES $ 467,277 $ 439,913 $ 474,304 $ 466,059 $ 488,950 STAFFING LEVEL Positions 4.00 4.00 4.00 4.00 4.00 TOTAL STAFFING 4.00 4.00 4.00 4.00 4.00 Page 32 Page 33 PLANNING & DESIGN REVIEW Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SALARY 512100 Director of Community Development 123,414 119,996 123,768 123,636 126,240 512200 Planning Manager 87,918 85,767 86,892 86,821 88,620 512300 Associate Planner 61,944 60,728 63,360 52,750 512400 Assistant Planner - - - - 60,000 512600 Planning Secretary 52,932 52,034 52,308 52,273 53,352 515100 Overtime - 517100 Vacation Conversion 6,533 - - 7,065 - 518100 Casual Hire DRB /PC Minutes 6,690 8,593 7,000 7,547 9,000 Total: EMPLOYEE BENEFITS $ 339,431 $ 327,118 $ 333,328 $ 330,092 $ 337,212 521100 Medical & Insurance 41,251 43,822 60,480 60,480 66,432 521200 Employee Accruing Fringe 10,963 8,332 - - 522100 PERS - Employee 7% 818 - - - - 522200 PERS -Town 10.781 % 35,229 34,270 33,409 32,299 35,385 522400 Other Retirement Benefits GASB 45 3% 7,104 7,104 7,100 7,100 9,846 522500 Repayment - CaIPERS Side Fund 1.71 % - - 5,603 5,417 5,635 523100 FICA - Medicare 4,795 4,534 4,833 4,786 4,890 534050 Unemployment Insurance 11,052 - - - - 524100 Auto Allowance 1,869 1,800 1,800 1,800 1,800 Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 113,081 $ 99,862 $ 113,226 $ 111,882 $ 123,988 531060 Noticing & Publication 4,797 5,346 6,000 4,755 6,000 531140 Publications & Subscriptions 377 306 500 250 500 Subtotal: CONFERENCES & MEMBERSHIPS $ 5,174 $ 5,652 $ 6,500 $ 5,005 $ 6,500 532010 Conferences, Meetings & Travel 1,216 681 2,500 1,500 2,500 532020 Employee Development/Training 290 155 500 1,116 500 532040 Memberships 956 200 700 747 700 Subtotal: CONTRACTUAL SERVICES $ 2,462 $ 1,036 $ 3,700 $ 3,363 $ 3,700 533010 Contractual Services 136 321 10,000 8,870 10,000 Subtotal: EQ SUPPLIES & MAINTENANCE $ 136 $ 321 $ 10,000 $ 8,870 $ 10,000 536050 Fuel& Oil 837 922 950 267 950 536250 Vehicle Maintenance 56 122 500 480 500 Subtotal: $ 893 $ 1,044 $ 1,450 $ 747 $ 1,450 Page 33 PLANNING & DESIGN REVIEW Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 8,665 $ 8,053 $ 21,650 $ 17,985 $ 21,650 559010 Capital Equipment Allowance 2,000 1,600 2,000 2,000 2,000 559020 Technology Allowance 4,100 3,280 4,100 4,100 4,100 Total: $ 6,100 $ 4,880 $ 6,100 $ 6,100 $ 6,100 TOTAL DEPARTMENT $ 467,277 1 $ 439,913 1 $ 474,304 1 $ 466,059 1 $ 488,950 Page 34 M � -- BUILDING INSPECTION 0 OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 305,543 $ 298,300 $ 304,644 $ 312,899 $ 312,656 EMPLOYEE BENEFITS $ 95,717 $ 94,205 $ 107,616 $ 99,047 $ 119,421 SUPPLIES & SERVICES Department Supplies & Expenses 349 1,702 3,000 2,750 3,000 Conferences & Memberships 3,210 542 3,000 2,719 3,000 Contractual Services 34,064 48,932 50,000 36,907 50,000 Equipment Supplies & Maintenance 6,031 6,174 8,300 6,745 8,300 Special Department Administrative - 1,002 20,000 20,000 20,000 Total Supplies & Services $ 43,654 $ 58,352 $ 84,300 $ 69,121 $ 84,300 CAPITAL OUTLAY ALLOWANCE $ 14,900 $ 11,920 $ 14,900 $ 14,900 $ 14,900 TOTAL EXPENDITURES $ 459,814 $ 462,777 $ 511,460 $ 495,967 $ 531,277 STAFFING LEVEL Positions 4.00 4.00 4.00 4.00 4.00 TOTAL STAFFING 4.00 4.00 4.00 4.00 4.00 Page 35 MIMI M mmmmml� M 111 M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M BUILDING INSPECTION M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SALARY 512700 Building Official 90,842 89,656 94,044 93,895 100,724 512800 Building Inspector 87,569 85,432 86,544 86,486 88,272 New Building Permit Technician - 68,560 67,560 67,560 67,560 512900 Building Permit Clerk 55,646 54,652 54,996 54,958 56,100 512920 Assistant to Building Official 70,071 - - - - 515100 Overtime 517100 Vacation Conversion 1,415 - - - - 518100 Casual Hire - - 1,500 10,000 Total: EMPLOYEE BENEFITS $ 305,543 $ 298,300 $ 304,644 $ 312,899 $ 312,656 521100 Medical & Insurance 28,396 29,594 60,480 29,847 66,432 521200 Employee Accruing Fringe 22,548 21,595 - 21,713 522100 PERS -Employee 7% 766 - - - 522200 PERS -Town 10.781% 32,919 32,076 31,036 31,259 33,707 522400 Other Retirement Benefits GASB 45 3% 6,504 6,504 6,500 6,500 9,380 522500 Repayment - CaIPERS Side Fund 1.717% - - 5,205 5,205 5,368 523100 FICA - Medicare 4,584 4,436 4,396 4,523 4,534 Total. SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 95,717 $ 94,205 $ 107,616 $ 99,047 $ 119,421 531140 Publications & Subscriptions 134 222 500 250 500 531170 Document Storage 215 1,480 2,500 2,500 2,500 Subtotal: CONFERENCES & MEMBERSHIPS $ 349 $ 1,702 $ 3,000 $ 2,750 $ 3,000 532010 Conferences, Meetings & Travel 474 75 1,500 1,500 1,500 532020 Employee Development/Training 2,531 127 1,000 869 1,000 532040 Memberships 205 340 500 350 500 Subtotal: CONTRACTUAL SERVICES $ 3,210 $ 542 $ 3,000 $ 2,719 $ 3,000 533010 Contractual Outside Plan Check 34,064 48,932 50,000 36,907 50,000 Subtotal: EQ SUPPLIES & MAINTENANCE $ 34,064 $ 48,932 $ 50,000 $ 36,907 $ 50,000 536020 Equipment Maintenance 2,770 2,992 4,000 1,643 4,000 536050 Fuel & Oil 2,481 2,766 2,800 2,700 2,800 536250 Vehicle Maintenance 780 416 1,500 2,402 1,500 Subtotal: $ 6,031 $ 6,174 $ 8,300 $ 6,745 $ 8,300 Page 36 Page 37 BUILDING INSPECTION Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SPECIAL DEPT. ADMINISTRATIVE 538240 Records Management-Outside Scanning - 1,002 20,000 20,000 20,000 Subtotal: Total Supplies & Services: $ $ - 43,654 $ $ 1,002 58,352 $ 20,000 $ 84,300 $ $ 20,000 69,121 $ $ 20,000 84,300 CAPITAL OUTLAY ALLOWANCE 559010 Capital Equipment Allowance 4,200 3,360 4,200 4,200 4,200 559020 Technology Allowance 10,700 8,560 10,700 10,700 10,700 Total: $ 14,900 $ 11,920 $ 14,900 $ 14,900 $ 14,900 TOTAL DEPARTMENT $ 459,814 1 $ 462,777 1 $ 511,460 $ 495,967 $ 531,277 Page 37 ADVANCE PLANNING OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ - $ - $ - $ - $ - EMPLOYEE BENEFITS $ - $ - $ - $ - $ - SUPPLIES & SERVICES Department Supplies & Expenses - - - - 5,000 Special Department Administrative 950 15,965 32,000 32,000 100,000 Total Supplies & Services $ 950 $ 15,965 $ 32,000 $ 32,000 $ 105,000 TOTAL EXPENDITURES $ 950 $ 15,965 $ 32,000 $ 32,000 $ 105,000 Page 38 m 0 ADVANCE PLANNING Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531090 Printing & Reproduction - - - - 5,000 Subtotal: SPECIAL DEPT. ADMINISTRATIVE $ - $ - $ - $ - $ 5,000 538220 Housing Element Update 950 15,965 5,000 5,000 50,000 538230 General Plan Update Circ. Elem+ Maps - - 27,000 27,000 50,000 Subtotal: Total Supplies & Services: $ 950 $ 950 $ $ 15,965 15,965 $ $ 32,000 32,000 $ $ 32,000 32,000 $ 100,000 $ 105,000 TOTAL DEPARTMENT $ 950 $ 15,965 $ 32,000 $ 32,000 $ 105,000 Page 39 POLICE Police Services Police /EOC Facility The Police Department provides of law enforcement services for the ensuring safety and a high quality of life for the community. To that end, the Department strives to enforce all federal, state and local laws without prejudice, preserve the peace and insure that the citizens and merchants that live and work in our community receive the hiqhest level of law enforcement services available. The total proposed appropriation for the Police Department is $3,041,492. Staffing is comprised of 13 sworn personnel, 4 civilian personnel and approximately 4 volunteer and reserve police officers. The Department also coordinates with other Town departments, government agencies and has developed a partnership with the community in planning and implementing safe school programs, neighborhood and business awareness, safe pedestrian and traffic flow on our streets and emergency preparedness programs. Community oriented policing in Tiburon builds on the understanding that it is the community itself that can best say what it needs from its Police Department and the Police and the community must work together to accomplish jointly set goals through cooperative efforts. While the philosophy of community oriented policing has only recently received an official title, this concept has been in place in the Town of Tiburon since the Department's inception in 1972, and continues to exists to this date. Police Services The Department Services Division includes patrol, administration, support personnel, investigations, training, parking enforcement and crime prevention program. Police /Emergency Operations Center (EOC) Facility The Police /Emergency Operations Center Facility Division serves as the primary Emergency Operation Center for the entire Tiburon Peninsula. All costs related to maintaining the policy facility which also serves as the primary Emergency Operation Center for the entire Tiburon Peninsula. section. Belvedere contributes 25% of the funds needed to maintain this function. Page -41 DEPARTMENT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed DEPARTMENT FUNDING General Fund 2,550,972 2,660,090 2,832,981 2,731,394 2,941,492 Police COPS /SLESF Fund 100,000 83,838 100,000 100,000 100,000 Total Department Funding is 2,650,972 $ 2,743,928 $ 2,932,981 $ 2,831,394 $ 3,041,492 DIVISION FUNDING Police Services General Fund 2,472,942 2,601,679 2,768,681 2,671,076 2,879,192 Police COPS /SLESF Fund 100,000 83,838 100,000 100,000 100,000 Total Police Services $ 2,572,942 $ 2,685,517 $ 2,868,681 $ 2,771,076 $ 2,979,192 Police Facility General Fund 78,030 58,411 64,300 60,318 62,300 Total Facility $ 78,030 $ 58,411 $ 64,300 $ 60,318 $ 62,300 Total Division Funding $ 2,650,972 $ 2,743,928 $ 2,932,981 $ 2,831,394 $ 3,041,492 Page -41 Page -42 ALL DIVISIONS OBJECT SUMMARY 2010111 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 1,612,224 $ 1,644,232 $ 1,689,325 $ 1,641,034 $ 1,740,797 EMPLOYEE BENEFITS $ 525,309 $ 594,884 $ 684,614 $ 641,263 $ 743,653 SUPPLIES & SERVICES Department Supplies & Expenses 38,597 37,233 35,000 38,233 35,000 Conferences & Memberships 6,015 10,425 16,500 9,111 16,500 Contractual Services 10,865 9,468 20,946 20,946 20,946 Intergovernmental & Agency 179,400 189,950 211,276 210,785 211,276 Equipment Supplies & Maintenance 118,247 115,871 118,100 111,448 118,100 Utility & Communication 62,213 66,197 60,720 62,074 60,720 Special Department Administrative 12,102 5,189 8,000 8,000 6,000 Total Supplies & Services $ 427,439 $ 434,333 $ 470,542 $ 460,597 $ 468,542 CAPITAL OUTLAY ALLOWANCE $ 86,000 $ 68,800 $ 86,000 $ 86,000 $ 86,000 CAPITAL PROJECT EXPENSES $ - $ 1,679 $ 2,500 $ 2,500 $ 2,500 TOTAL EXPENDITURES $ 2,650,972 $ 2,743,928 $ 2,932,981 $ 2,831,394 $ 3,041,492 SOURCE OF FUNDING General Fund 2,550,972 2,660,090 2,832,981 2,731,394 2,941,492 Police COPS /SLESF Fund 100,000 83,838 100,000 100,000 100,000 TOTAL FUNDING $ 2,650,972 $ 2,743,928 $ 2,932,981 $ 2,831,394 $ 3,041,492 STAFFING LEVEL Chief 1.00 1.00 1.00 1.00 1.00 Captain 1.00 1.00 1.00 1.00 1.00 Sergeant 4.00 4.00 4.00 4.00 4.00 Investigator 1.00 1.00 - - - Patrol Officers 6.00 6.00 7.00 7.00 7.00 Police Service Aide 2.00 2.00 2.00 2.00 2.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 1.00 TOTAL STAFFING 17.00 17.00 17.00 17.00 17.00 Page -42 POLICE SERVICES OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 1,612,224 $ 1,644,232 $ 1,689,325 $ 1,641,034 $ 1,740,797 EMPLOYEE BENEFITS $ 525,309 $ 594,884 $ 684,614 $ 641,263 $ 743,653 SUPPLIES & SERVICES Department Supplies & Expenses 38,597 37,233 35,000 38,233 35,000 Conferences & Memberships 6,015 10,425 16,500 9,111 16,500 Contractual Services 10,865 9,468 20,946 20,946 20,946 Intergovernmental & Agency 179,400 189,950 211,276 210,785 211,276 Equipment Supplies & Maintenance 88,005 87,136 84,600 80,927 84,600 Utility & Communication 26,527 43,389 40,420 42,777 40,420 Allocated Costs Total Supplies & Services $ 349,409 $ 377,601 $ 408,742 $ 402,779 $ 408,742 CAPITAL OUTLAY ALLOWANCE $ 86,000 $ 68,800 $ 86,000 $ 86,000 $ 86,000 TOTAL EXPENDITURES $ 2,572,942 $ 2,685,517 $ 2,868,681 $ 2,771,076 $ 2,979,192 STAFFING LEVEL Positions 19.40 19.40 19.40 19.40 19.40 TOTAL STAFFING 19.40 19.40 19.40 19.40 19.40 Page -43 POLICE SERVICES Acct No. Account Description 2010/11 Actual 2011112 Actual 2012113 Budget Estimated 2013/14 Proposed SALARY 513100 Police Chief 155,359 150,844 153,356 153,484 156,660 513200 Captain 127,490 123,964 126,038 125,951 128,556 513400 Sergeants (4) 384,350 290,098 397,368 376,091 403,248 513500 Patrol Officer (7) 552,268 637,344 560,151 552,483 589,092 513600 Secretary 64,868 63,544 64,111 64,061 65,400 531650 Emergency Services Coordinator 66,486 65,104 65,707 65,667 67,032 513950 Police Service Aide (.21 FTE) 81,836 120,416 124,408 122,860 127,260 515100 Overtime 68,209 76,775 80,000 82,182 85,000 515200 Overtime (Special Events) 21,647 29,098 25,000 16,560 25,000 516200 Education Incentive Pay 16,027 16,007 17,400 15,388 17,400 516300 Holiday Pay 40,492 43,702 46,086 42,429 48,549 516400 Special Pay 2,086 2,562 3,600 2,167 3,600 516600 Longevity Pay 13,731 15,000 18,600 15,000 15,000 516700 Shift Differential 6,980 6,577 7,500 6,711 9,000 517100 Vacation Conversion 10,395 3,197 - - - Total: EMPLOYEE BENEFITS $ 1,612,224 $ 1,644,232 $ 1,689,325 $ 1,641,034 $ 1,740,797 521100 Medical & Insurance 176,908 211,155 274,808 224,820 300,642 521200 Employee Accruing Fringe 21,389 19,723 - 21,354 - 522100 PERS - Employee (9% Sworn, 7% Misc.) 4,392 - - - - 522200 PERS -Town (20.774%,10.781%) 260,100 300,344 292,312 279,182 312,083 522300 PST -Part -time (3.75 %) 2,295 2,333 2,250 2,597 2,250 522400 Other Post Employment Benefits (GASB 45) 35,004 35,004 35,000 35,000 46,117 522500 CaIPERS Side Fund Repayment (1.71/3.6 %) - - 52,249 52,249 53,819 523100 FICA - Medicare 20,551 21,231 24,495 20,933 25,242 524300 Medical Allowance (PSA) 4,670 5,094 3,500 5,128 3,500 525300 Tuition Reimbursement - - - - - 534050 Unemployment Insurance - - - - - Total: $ 525,309 $ 594,884 $ 684,614 $ 641,263 $ 743,653 SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 9,004 12,167 11,000 12,624 11,000 531040 Evidence Supplies 2,076 2,910 3,000 3,480 3,000 531080 Postage 3,297 2,774 3,000 2,370 3,000 531090 Printing & Reproduction 3,259 5,392 4,000 3,536 4,000 531110 Range & Weapons 1,631 4,055 4,000 3,500 4,000 531120 Recruiting & Investigation 3,200 5,984 3,500 5,412 3,500 531121 Special Investigation 14,069 2,436 5,000 4,969 5,000 531140 Publications & Subscriptions 1 2,061 1,515 1,500 2,342 1,500 Subtotal: 1 $ 38,597 $ 37,233 $ 35,000 $ 38,233 $ 35,000 Page -44 Page -45 POLICE SERVICES Acct No. Account Description 2010/11 Actual 2011112 Actual 2012/13 Budget Estimated 2013/14 Proposed CONFERENCES & MEMBERSHIPS 532010 Conferences, Meetings & Travel 1,749 1,790 2,000 1,658 2,000 532020 Employee Development/Training - - - - - 532040 Memberships 1,895 1,730 2,000 2,693 2,000 532060 POST - Reimbursed Training 1,854 4,816 10,000 3,500 10,000 532070 POST -Non Reimbursed Training 309 1,760 2,000 1,000 2,000 532090 Special Meal Allowance (MOU) 208 329 500 260 500 Subtotal: CONTRACTUAL SERVICES $ 6,015 $ 10,425 $ 16,500 $ 9,111 $ 16,500 533010 Contractual Services (Reimbursement) - - - - - 533080 Records Management System (Tech) 2,479 - 18,496 18,496 18,496 533090 Lexipol Policy Manual Maintenance 2,450 2,450 2,450 2,450 2,450 533200 Systems Support 5,936 7,018 - - - Subtotal: $ 10,865 $ 9,468 $ 20,946 $ 20,946 $ 20,946 INTERGOVERNMENT, AGENCY & JPA 535080 Marin County Jail Booking - - - - - 535090 Marin County Major Crimes Task Force 37,649 37,490 37,600 37,490 37,600 535131 Marin County Dispatch 138,624 149,333 170,176 170,168 170,176 535170 Marin County DA- Prandi Center 3,127 3,127 3,500 3,127 3,500 Subtotal: $ 179,400 $ 189,950 $ 211,276 $ 210,785 $ 211,276 EQ SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 1,424 1,087 1,000 1,000 1,000 536050 Fuel & Oil 30,524 35,019 36,000 30,000 36,000 536120 Radar Maintenance 264 836 500 500 500 536130 Radio Maintenance 5,847 2,062 2,000 2,000 2,000 536210 Safety Equipment 8,387 6,026 6,000 5,500 6,000 536220 Uniform Maintenance 9,112 7,749 7,000 7,086 7,000 536230 Uniform Purchase /Replacement 4,082 6,795 5,000 4,994 5,000 536240 Vehicle Supplies 169 - 500 276 500 536250 Vehicle Maintenance 22,997 21,898 20,000 20,337 20,000 536270 Safety Equipment (MOU) 344 850 600 600 600 536320 License Plate Camera Maintenance 4,855 4,814 6,000 8,634 6,000 Subtotal: $ 88,005 $ 87,136 $ 84,600 $ 80,927 $ 84,600 Page -45 Page -46 POLICE SERVICES Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed UTILITY & COMMUNICATION 537300 Telecommunication 26,527 29,281 25,000 27,357 25,000 537700 MIDAS Internet Connection 14,108 15,420 15,420 15,420 Subtotal: $ 26,527 $ 43,389 $ 40,420 $ 42,777 $ 40,420 Total Supplies & Services: CAPITAL OUTLAY ALLOWANCE $ 349,409 $ 377,601 $ 408,742 $ 402,779 $ 408,742 559010 Capital Equipment Allowance 75,000 60,000 75,000 75,000 75,000 559020 Technology Allowance 11,000 8,800 11,000 11,000 11,000 Total: $ 86,000 $ 68,800 $ 86,000 $ 86,000 $ 86,000 TOTAL DEPARTMENT $ 2,572,942 $ 2,685,517 $ 2,868,681 $ 2,771,076 1 $ 2,979,192 Page -46 POLICE FACILITY OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Equipment Supplies & Maintenance 30,242 28,735 33,500 30,521 33,500 Utility & Communication 35,686 22,808 20,300 19,297 20,300 Special Department Administrative 12,102 5,189 8,000 8,000 6,000 Total Supplies & Services $ 78,030 $ 56,732 $ 61,800 $ 57,818 $ 59,800 CAPITAL PROJECT EXPENSES $ - $ 1,679 $ 2,500 $ 2,500 $ 2,500 TOTAL EXPENDITURES $ 78,030 $ 58,411 $ 64,300 $ 60,318 $ 62,300 Page -47 Page -48 POLICE FACILITY Acct No. Account Description 2010111 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SUPPLIES & SERVICES EQ SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 7,067 6,676 7,000 6,726 7,000 536030 Building /Facility Supplies 11,316 10,203 11,000 9,556 11,000 536050 Fuel & Oil (Generator) - 100 500 197 500 536060 Inspection & Testing (Generator) 255 - 500 - 500 536070 Janitorial Services 11,150 11,350 13,000 13,000 13,000 536100 Pest Control 454 195 500 542 500 536280 Special Maintenance - 211 1,000 500 1,000 Subtotal: UTILITY & COMMUNICATION $ 30,242 $ 28,735 $ 33,500 $ 30,521 $ 33,500 537100 Energy -PG &E 20,550 22,484 20,000 18,623 20,000 537200 Water -MMWD 308 324 300 674 300 537300 Telecommunication 693 - - - - 537700 Midas Internet Access Subtotal: SPECIAL DEPT. ADMINISTRATIVE $ 14,135 35,686 $ - 22,808 $ - 20,300 $ - 19,297 - $ 20,300 538020 Emergency & Disaster Planning 12,102 5,189 8,000 8,000 6,000 Subtotal: $ 12,102 $ 5,189 $ 8,000 $ 8,000 $ 6,000 Total Supplies & Services: CAPITAL PROJECT EXPENSES $ 78,030 $ 56,732 $ 61,800 $ 57,818 $ 59,800 561140 EOC Equipment Upgrades - 1,679 2,500 2,500 2,500 Total: $ - $ 1,679 $ 2,500 $ 2,500 $ 2,500 TOTAL DEPARTMENT $ 78,030 $ 58,411 $ 64,300 $ 60,318 $ 62,300 Page -48 PUBLIC WORKS Administration &Engineering Streets Maintenance Parks Maintenance Cypress Hollow Corporation Yard Street & Signal Light System The Public Works Department is responsible for the construction, maintenance and oversight of the Town's infrastructure and public facilities, including streets and roads, sidewalks, storm drains, park lands, open space lands, street light and signal light system, and Town easements and rights -of -way. The total proposed appropriation for Public Works is $1,375,539, primarily from the General Fund. The Department operates with 9.0 FTE employees. Streets Resurfacing and Drainage Improvement projects, as well as some other projects, are authorized in the Capital Improvement Program budget and are not a cost to the Public Works Department budget. Administration & Enaineerin This division oversees the entire public works operation, providing administrative and engineering oversight for Town's Capital Improvement Program (CIP) projects, processing encroachment permits, and coordinating with Caltrans regarding Tiburon Boulevard traffic operations and modifications. This division is also responsible for identifying, securing and administering grants for capital projects. Street Maintenance This Division is responsible for maintenance of the Town's nearly 15 miles of sidewalk and 32 centerline miles of streets. This division also performs preventive maintenance on the Town's storm drainage system, which includes over 50 miles of curb & gutter, 13 miles of culverts, 18 miles of v- ditches and over 500 catch basins. Parks Maintenance This Division maintains the Town's ten parks (covering nearly 70 acres) as well as the multi -use path and the landscaped medians throughout Town. Cypress Hollow This division provides for maintenance of the lighting, landscape and facilities at the Cypress Hollow park and is paid for through a special tax assessment on the parcels located in Cypress Hollow. Corporation Yard The Corporation Yard is the Town's garage and workshop. It also provides for storage of maintenance equipment /supplies and engineering project files. Street & Signal Light System This division provides for the operational costs for the Town's 300+ street lights; the Town's contribution toward Tiburon Boulevard traffic signal maintenance can be found here. Page -50 DEPARTMENT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed DEPARTMENT FUNDING General Fund 1,223,555 1,160,283 1,288,095 1,277,085 1,358,789 PERS Surplus Asset Fund - 83,838 - - - Cypress Hollow Fund 14,980 15,534 16,750 16,750 16,750 Total Department Funding $ 1,238,535 $ 1,259,655 $ 1,304,845 1 $ 1,293,835 $ 1,375,539 DIVISION FUNDING Administration & Engineering General Fund 294,968 234,697 306,889 302,450 343,987 State Gas Tax - 50,000 - - - Total Administration & Engineering $ 294,968 $ 284,697 $ 306,889 $ 302,450 $ 343,987 Streets Maintenance General Fund 450,805 424,580 479,616 457,485 482,448 Street Impact Fund - 33,838 - - - Total Streets Maintenance $ 450,805 $ 458,418 $ 479,616 $ 457,485 $ 482,448 Parks Maintenance General Fund 359,586 389,245 379,589 386,292 410,955 Total Parks Maintenance $ 359,586 $ 389,245 $ 379,589 $ 386,292 $ 410,955 Street & Signal Light Maintenance General Fund 33,568 33,803 37,400 42,500 40,100 Total Street & Signal Liqht Maintenance $ 33,568 $ 33,803 $ 37,400 $ 42,500 $ 40,100 Cypress Hollow Cypress Hollow Fund 14,980 15,534 16,750 16,750 16,750 Total Cypress Hollow $ 14,980 $ 15,534 $ 16,750 $ 16,750 $ 16,750 Corporation Yard General Fund 84,628 77,958 84,600 88,358 81,300 Total Corporation Yard $ 84,628 $ 77,958 $ 84,600 $ 88,358 $ 81,300 Total Division Funding $ 1,238,535 1 $ 1,259,655 1 $ 1,304,845 1 $ 1,2939835 1 $ 1,375,539 Page -50 Page -51 ALL DIVISIONS OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 665,395 $ 667,040 $ 686,485 $ 687,227 $ 691,244 EMPLOYEE BENEFITS $ 241,098 $ 215,888 $ 237,900 $ 231,724 $ 271,635 SUPPLIES & SERVICES Department Supplies & Expenses $ 2,919 $ 1,608 $ 3,450 $ 1,795 $ 3,450 Conferences & Memberships $ 4,995 $ 9,868 $ 6,950 $ 4,491 $ 6,900 Contractual Services $ 61,173 $ 56,283 $ 54,760 $ 54,113 $ 59,760 Intergovernmental & Agency $ - $ - $ - $ - $ - Equipment Supplies & Maintenance $ 144,511 $ 179,850 $ 175,700 $ 178,033 $ 198,150 Utility & Communication $ 75,844 $ 95,038 $ 92,000 $ 93,852 $ 96,800 Allocated Costs $ - $ - $ - $ - $ - Total Supplies & Services $ 289,442 $ 342,647 $ 332,860 $ 332,284 $ 365,060 CAPITAL OUTLAY EXPENSE $ - $ - $ 5,000 $ - $ 5,000 CAPITAL OUTLAY ALLOWANCE $ 42,600 $ 34,080 $ 42,600 $ 42,600 $ 42,600 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 1,238,535 $ 1,259,655 $ 1,304,845 $ 1,293,835 $ 1,375,539 SOURCE OF FUNDING General Fund 1,223,555 1,160,283 1,288,095 1,277,085 1,358,789 Cypress Hollow Fund 14,980 15,534 16,750 16,750 16,750 TOTAL FUNDING $ 1,238,535 $ 1,175,817 $ 1,304,845 $ 1,293,835 $ 1,375,539 STAFFING LEVEL Public Works Director/ Town Engineer 1.00 1.00 1.00 1.00 1.00 Engineer Technician 1.00 1.00 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 1.00 Senior Maintenance Worker 1.00 1.00 1.00 1.00 2.00 Foreman 1.00 1.00 1.00 1.00 - Maintenance Worker II 1.00 1.00 1.00 1.00 - Maintenance Worker 1 3.00 3.00 3.00 3.00 4.00 TOTAL STAFFING 9.00 9.00 9.00 9.00 9.00 Page -51 ADMINISTRATION & ENGINEERING OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 211,453 $ 207,284 $ 217,404 $ 216,957 $ 219,900 EMPLOYEE BENEFITS $ 60,943 $ 59,543 $ 67,535 $ 67,643 $ 74,137 SUPPLIES & SERVICES Department Supplies & Expenses 1,155 804 1,250 625 1,250 Conferences & Memberships 3,004 2,969 3,100 2,216 3,100 Contractual Services 15,813 12,017 15,000 12,409 15,000 Equipment Supplies & Maintenance - - - - 28,000 Total Supplies & Services $ 19,972 $ 15,790 $ 19,350 $ 15,250 $ 47,350 CAPITAL OUTLAY ALLOWANCE $ 2,600 $ 2,080 $ 2,600 $ 2,600 $ 2,600 TOTAL EXPENDITURES $ 294,968 $ 284,697 $ 306,889 $ 302,450 $ 343,987 STAFFING LEVEL Positions 2.00 2.00 2.00 2.00 2.00 TOTAL STAFFING 2.00 2.00 2.00 2.00 2.00 Page -52 M I M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M I M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M ADMINISTRATION & ENGINEERING M M M M M M M Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SALARY 514100 Public Works Director/Town Engineer 145,381 145,432 155,028 153,302 156,276 514900 Engineering Technician 63,114 61,852 62,376 62,052 63,624 517100 Vacation Conversion 2,958 - - 1,603 - Total: EMPLOYEE BENEFITS $ 211,453 $ 207,284 $ 217,404 $ 216,957 $ 219,900 521100 Medical & Insurance 21,229 21,475 30,240 25,627 33,216 521200 Employee Accruing Fringe 5,380 4,655 - 4,800 - 522100 PERS - Employee (7% ) 523 - - - - 522200 PERS -Town 10.781 % 22,483 22,313 22,258 22,249 23,707 522400 Other Retirement Benefits GASB 45 4,500 4,500 4,500 4,500 6,597 522500 CALPERS Side Fund Repayment 1.717% - - 3,733 3,733 3,776 523100 FICA - Medicare 3,090 3,000 3,205 3,134 3,241 524100 Auto Allowance 3,738 3,600 3,600 3,600 3,600 Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ 60,943 $ 59,543 $ 67,535 $ 67,643 $ 74,137 531060 Noticing & Publication 956 622 1,000 500 1,000 531140 Publications & Subscriptions 199 182 250 125 250 Subtotal: CONFERENCES & MEMBERSHIPS $ 1,155 $ 804 $ 1,250 $ 625 $ 1,250 532010 Conferences, Meetings & Travel 2,184 1,064 1,450 1,045 1,450 532020 Employee Development/Training 364 1,475 1,000 500 1,000 532040 Memberships 456 430 650 671 650 Subtotal: $ 3,004 $ 2,969 $ 3,100 $ 2,216 $ 3,100 CONTRACTUAL SERVICES 533700 Contract - Engineering Services 15,813 12,017 15,000 12,409 15,000 Subtotal: $ 15,813 $ 12,017 $ 15,000 $ 12,409 $ 15,000 EQUIP, SUPPLIES & MAINTENANCE 536190 Street Striping $ - $ - $ - $ - $ 8,000 536095 Open Space Vegetation Management $ - $ - $ - $ - $ 20,000 Subtotal: $ - $ - $ - $ - $ 28,000 Total Supplies & Services: $ 19,972 $ 15,790 $ 19,350 $ 15,250 $ 47,350 CAPITAL OUTLAY ALLOWANCE 559020 Technology Allowance 2,600 2,080 2,600 2,600 2,600 Total: $ 2,600 $ 2,080 $ 2,600 $ 2,600 $ 2,600 TOTAL DEPARTMENT $ 294,968 $ 284,697 $ 306,889 $ 302,450 $ 343,987 Page -53 Page -54 STREETS MAINTENANCE OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 279,519 $ 281,857 $ 291,894 $ 289,899 $ 288,336 EMPLOYEE BENEFITS $ 105,711 $ 92,931 $ 101,672 $ 94,825 $ 117,112 SUPPLIES & SERVICES Department Supplies & Expenses $ - $ 380 $ 100 $ 100 $ 100 Conferences & Memberships $ 842 $ 3,859 $ 2,100 $ 1,250 $ 2,000 Equipment Supplies & Maintenance $ 64,733 $ 79,391 $ 78,850 $ 71,411 $ 69,900 Total Supplies & Services $ 65,575 $ 83,630 $ 81,050 $ 72,761 $ 72,000 CAPITAL OUTLAY EXPENSE $ - $ - $ 5,000 $ - $ 5,000 TOTAL EXPENDITURES $ 450,805 $ 458,418 $ 479,616 $ 457,485 $ 482,448 STAFFING LEVEL Positions 4.00 4.00 4.00 4.00 4.00 TOTAL STAFFING 4.00 4.00 4.00 4.00 4.00 Page -54 Page -55 STREETS MAINTENANCE Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SALARY 514200 Superintendent of Public Works 91,010 90,808 92,052 91,989 93,888 514400 Foreman 72,535 73,360 72,360 72,715 73,812 514500 Maintenance Worker II 60,122 60,973 59,973 60,269 61,176 514600 Maintenance Worker 1 55,852 56,716 58,509 57,069 57,960 515100 Overtime - - 1,500 1,960 1,500 518100 Casual Hire - - 7,500 5,897 - Total: EMPLOYEE BENEFITS $ 279,519 $ 281,857 $ 291,894 $ 289,899 $ 288,336 521100 Medical & Insurance 37,777 39,640 55,620 36,159 66,432 521200 Employee Accruing Fringe 12,493 11,060 - 12,698 - 522100 PERS - Employee (7 %) 13,418 - - - - 522200 PE RS-Town (10.781 %) 30,007 30,292 28,963 29,106 30,924 522400 Other Retirement Benefits (GASB 45) 6,000 6,000 6,000 6,000 8,650 522500 CaIPERS Side Fund Repayment (1.717 %) - - 4,857 4,857 4,925 523100 FICA - Medicare 4,147 4,139 4,232 4,205 4,181 524100 Auto Allowance 1,869 1,800 1,800 1,800 1,800 525300 Tuition Reimbursement - - 200 - 200 534030 Unemployment Insurance Total: SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES $ - 105,711 $ - 92,931 $ - 101,672 $ - 94,825 $ - 117,112 531140 Publications & Subscriptions - 380 100 100 100 Subtotal: CONFERENCES & MEMBERSHIPS $ - $ 380 $ 100 $ 100 $ 100 532010 Conferences, Meetings & Travel 242 - 500 150 400 532020 Employee Development /Training 600 3,700 1,500 1,000 1,500 532040 Memberships - 159 100 100 100 Subtotal: $ 842 $ 3,859 $ 2,100 $ 1,250 $ 2,000 EQUIP, SUPPLIES & MAINTENANCE 536010 Operating Supplies 2,377 2,090 2,500 1,589 2,500 536020 Equipment Maintenance 1,964 - 7,500 5,875 8,000 536050 Fuel & Oil 33,171 36,873 30,000 30,843 30,000 536100 Pest Control Downtown 1,510 1,375 1,600 1,500 1,600 536140 Downtown Cleanup & Restrooms 1,040 1,300 4,200 3,120 3,500 536150 Small Tools 460 110 2,500 513 3,500 536160 Storm Drain & Culvert Maintenance 7,227 6,397 8,000 10,676 8,000 536180 Street Materials & Signs 8,438 8,522 10,000 7,215 6,500 536190 Street Painting (Moved Dept 430 FY 2014) 3,338 7,700 6,000 6,257 - 536210 Safety Equipment & Apparel 103 - 1,250 755 1,000 536220 Uniform Maintenance Service 3,820 3,649 3,300 1,668 3,300 536230 Uniform Purchase /Replacement 297 312 1,000 800 1,000 536270 Safety Equipment (MOU) 988 799 1,000 600 1,000 536920 Tar View Landslide Repair - 10,264 Subtotal: $ 64,733 $ 79,391 $ 78,850 $ 71,411 $ 69,900 Page -55 STREETS MAINTENANCE Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed Total Supplies & Services: OTHER EQUIPMENT $ 65,575 $ 83,630 $ 81,050 $ 72,761 $ 72,000 549010 Street Light Pole Replacement - - 5,000 - 5,000 Total: $ - $ - $ 5,000 $ - $ 5,000 TOTAL DEPARTMENT $ 450,805 $ 458,418 $ 479,616 $ 457,485 $ 482,448 Page -56 Page -57 PARKS MAINTENANCE OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ 174,423 $ 177,899 $ 177,187 $ 180,371 $ 183,008 EMPLOYEE BENEFITS $ 74,444 $ 63,414 $ 68,692 $ 69,256 $ 80,387 SUPPLIES & SERVICES Department Supplies & Expenses - - - - - Conferences & Memberships 1,149 3,040 1,750 1,025 1,800 Contractual Services 33,360 30,466 25,760 27,704 30,760 Equipment Supplies & Maintenance 28,566 44,146 42,700 42,620 46,500 Utility & Communication 47,644 70,280 63,500 65,316 68,500 Total Supplies & Services $ 110,719 $ 147,932 $ 133,710 $ 136,665 $ 147,560 TOTAL EXPENDITURES $ 359,586 $ 389,245 $ 379,589 $ 386,292 $ 410,955 STAFFING LEVEL Positions 3.00 3.00 3.00 3.00 3.00 TOTAL STAFFING 3.00 3.00 3.00 3.00 3.00 Page -57 Page -58 PARKS MAINTENANCE Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SALARY 514600 Maintenance Worker 1 (2) 107,186 111,619 111,407 114,136 115,920 514700 Senior Maintenance Worker 65,439 66,280 65,280 65,599 66,588 515100 Overtime - - 500 636 500 517100 Vacation Conversion 1,798 - - - - Total: EMPLOYEE BENEFITS $ 174,423 $ 177,899 $ 177,187 $ 180,371 $ 183,008 521100 Medical & Insurance 29,538 31,203 40,500 33,689 49,824 521200 Employee Accruing Fringe 7,655 6,597 - 7,456 - 522100 PERS - Employee (7 %) 12,209 - - - - 522200 PERS -Town (10.238 %) 18,531 19,077 18,089 18,487 18,685 522400 Other Retirement Benefits (GASB 445) 3,900 3,900 3,900 3,900 5,490 522500 CalPERS Side Fund Repayment (1.717°/x) - - 3,034 3,034 3,134 523100 FICA - Medicare 2,611 2,637 2,569 2,690 2,654 525300 Tuition Reimbursement - - 600 - 600 534030 Unemployment Insurance Total: SUPPLIES & SERVICES CONFERENCES & MEMBERSHIPS $ - 74,444 $ - 63,414 $ - 68,692 $ - 69,256 $ - 80,387 532010 Conferences, Meetings & Travel 249 - 500 250 400 532020 Employee Development/Training 820 3,040 1,000 400 1,000 532040 Memberships 80 - 250 375 400 Subtotal: CONTRACTUAL SERVICES $ 1,149 $ 3,040 $ 1,750 $ 1,025 $ 1,800 533010 Contractual Services (Medians & Restrooms) 33,360 23,722 20,000 22,584 25,000 533015 Fountain Maintenance - 6,744 5,760 5,120 5,760 Subtotal: $ 33,360 $ 30,466 $ 25,760 $ 27,704 $ 30,760 EQUIP, SUPPLIES & MAINTENANCE 536020 Equipment Maintenance 616 1,593 4,000 2,528 3,000 536080 Landscape Grounds & Materials 22,625 29,683 24,000 24,792 24,000 536180 Street Materials & Signs 212 35 1,200 600 1,000 536200 Tree Maintenance 4,140 11,390 12,000 13,200 17,000 536220 Uniform Maintenance Service 973 1,238 1,500 1,500 1,500 536310 Rental- Facility (Portable Restroom) - 207 - - - Subtotal: $ 28,566 $ 44,146 $ 42,700 $ 42,620 $ 46,500 Page -58 PARKS MAINTENANCE Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed UTILITY & COMMUNICATION 537100 Energy -PG &E 7,437 7,431 6,500 5,426 6,500 537200 Water -MMWD 29,868 40,295 40,000 46,251 45,000 537210 Water -RBSA Reclaimed 10,339 22,554 17,000 13,639 17,000 Subtotal: Total Supplies & Services: $ 47,644 $ 110,719 $ 70,280 $ 147,932 $ 63,500 $ 133,710 $ 65,316 $ 136,665 $ 68,500 $ 147,560 TOTAL DEPARTMENT $ 359,586 1 $ 389,245 1 $ 379,589 1 $ 386,292 1 $ 410,955 Page -59 Page -60 CORPORATION YARD OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES $ - $ - $ - $ - $ - EMPLOYEE BENEFITS $ - $ - $ - $ - $ - SUPPLIES & SERVICES Department Supplies & Expenses 1,764 424 2,100 1,070 2,100 Conferences & Memberships - - - - - Contractual Services - - - - - Insurances - - - - - Intergovernmental & Agency - - - - - Equipment Supplies & Maintenance 34,724 38,565 34,100 40,641 31,000 Utility & Communication 8,140 6,969 8,400 6,647 8,200 Special Department Administrative - - - - - Allocated Costs - - - - - Total Supplies & Services $ 44,628 $ 45,958 $ 44,600 $ 48,358 $ 41,300 CAPITAL OUTLAY EXPENSE $ - $ - $ - $ - $ - CAPITAL OUTLAY ALLOWANCE $ 40,000 $ 32,000 $ 40,000 $ 40,000 $ 40,000 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - DEBT SERVICE EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 84,628 $ 77,958 $ 84,600 $ 88,358 $ 81,300 Page -60 Page -61 CORPORATION YARD Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531010 Office & Copier Supplies 422 145 1,000 500 1,000 531070 Permit/Application Fees 1,342 279 1,100 570 1,100 Subtotal: EQUIP, SUPPLIES & MAINTENANCE $ 1,764 $ 424 $ 2,100 $ 1,070 $ 2,100 536010 1 Operating Supplies 2,478 4,339 1,000 2,654 1,000 536020 Equipment Maintenance 3,028 1,244 3,000 8,628 3,000 536030 Building/Facility Supplies 4,103 248 6,000 9,317 6,000 536050 Fuel & Oil 16,955 18,898 14,000 14,000 14,000 536100 Pest Control - - 500 155 500 536150 Small Tools /Implements 692 557 2,500 2,462 2,500 536250 Vehicle Maintenance 6,095 12,782 5,000 2,582 2,500 536290 Facility - Alteration /Improvements 500 - 1,500 750 1,000 536300 Rental- Equipment & Tools 873 497 600 93 500 Subtotal: UTILITY & COMMUNICATION $ 34,724 $ 38,565 $ 34,100 $ 40,641 $ 31,000 537100 Energy-PG&E 3,876 3,453 4,200 2,808 4,000 537200 Water -M M W D 50 349 - 354 - 537300 Telecommunication 4,214 3,167 4,200 3,485 4,200 Subtotal: $ 8,140 $ 6,969 $ 8,400 $ 6,647 $ 8,200 Total Supplies & Services: $ 44,628 $ 45,958 $ 44,600 $ 48,358 $ 41,300 Page -61 CORPORATION YARD Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed CAPITAL OUTLAY ALLOWANCE 559010 1 Depreciation Allowance 40,000 32,000 40,000 40,000 40,000 Total: $ 40,000 $ 32,000 $ 40,000 $ 40,000 $ 40,000 TOTAL DEPARTMENT $ 84,628 $ 77,958 1 $ 84,600 $ 88,358 1 $ 81,300 Page -62 = -I- - M STREET & SIGNAL LIGHT SYSTEM OBJECT SUMMARY 2009/10 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Equipment Supplies & Maintenance 14,929 17,748 19,300 22,611 22,000 Utility & Communication 18,639 16,055 18,100 19,889 18,100 Total Supplies & Services $ 33,568 $ 33,803 $ 37,400 $ 42,500 $ 40,100 CAPITAL OUTLAY EXPENSE $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 33,568 $ 33,803 $ 37,400 $ 42,500 $ 40,100 Page -63 STREET & SIGNAL LIGHT SYSTEM Acct No. Account Description 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed SUPPLIES & SERVICES EQUIP SUPPLIES & MAINTENANCE 536170 Street/Signal Light Maint. Cal/TRANS 14,929 17,748 19,300 22,611 22,000 Subtotal: $ 14,929 $ 17,748 $ 19,300 $ 22,611 $ 22,000 UTILITY & COMMUNICATION 537100 Energy-PG&E 18,639 16,055 18,100 19,889 18,100 Subtotal: $ 18,639 $ 16,055 $ 18,100 $ 19,889 $ 18,100 Total Supplies & Services: $ 33,568 $ 33,803 $ 37,400 $ 42,500 $ 40,100 CAPITAL OUTLAY ALLOWANCE TOTAL DEPARTMENT $ 33,568 1 $ 33,803 $ 37,400 $ 42,500 $ 40,100 Page -64 CYPRESS HOLLOW SPECIAL DISTRICT OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Contractual Services 12,000 13,800 14,000 14,000 14,000 Equipment Supplies & Maintenance 1,559 - 750 750 750 Utility & Communication 1,421 1,734 2,000 2,000 2,000 Total Supplies & Services $ 14,980 $ 15,534 $ 16,750 $ 16,750 $ 16,750 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 14,980 $ 15,534 $ 16,750 $ 16,750 $ 16,750 Page -65 Page -66 CYPRESS HOLLOW SPECIAL DISTRICT Acct No. Account Description 2010/11 Actual 2011/12 Actual 2011/12 Budget Estimated 2013/14 Proposed SUPPLIES & SERVICES CONTRACTUAL SERVICES 533010 Contractual Services Cost Recovery) 12,000 13,800 14,000 14,000 14,000 Subtotal: $ 12,000 $ 13,800 $ 14,000 $ 14,000 $ 14,000 EQUIP SUPPLIES & MAINTENANCE 536080 Landscape Grounds & Materials 1,559 - 750 750 750 536200 Tree Maintenance - - - - - Subtotal: $ 1,559 $ - $ 750 $ 750 $ 750 UTILITY & COMMUNICATION 537200 Water -MMWD 1,421 1,734 2,000 2,000 2,000 Subtotal: Total Supplies & Services: $ $ 1,421 14,980 $ $ 1,734 15,534 $ 2,000 $ 16,750 $ $ 2,000 16,750 $ $ 2,000 16,750 TOTAL DEPARTMENT $ 14,980 $ 15,534 1 $ 16,750 $ 16,750 $ 16,750 Page -66 NON - DEPARTMENTAL Insurances and Joint Power Authorities Low - Moderate Income Housing Town Owned Housing Belvedere - Tiburon Library Agency The non - departmental section of the budget entails those projects and costs that are not part of the regular operations of any specific department. Insurances and Joint Power Authorities This section includes the appropriations for liability, workers' compensation,employment practices and property insurance premiums, which are then allocated out to the various operating departments based on risk analysis. The Town is self- insured for the first $150,000 for each workers' compensation claim and $50,000 for each liability claim. After the deductible is reach the Town is insured for $10 million per occurrence for liability and $2 million for workers' compensation. The Town voluntarily participates in several Joint Power Authorities which provide specialized services that the Town would not be able to provide on its own. The JPAs provide an economy of scale to the Town and to the participating members of each JPA. These services include animal control, cable telecommunications, mediation, LAFCO, MERA and storm water run -off services to name a few. Town Owned Housing The Town currently owns seven below market rate (BMR) condominium units at the Point Tiburon Marsh complex. Proceeds of the rent income and investment earnings support the general maintenance, tax, and homeowners' association costs of operating the units. Low- Moderate Income Housing This section provides for appropriations connected with the Marin Renter's Rebate program and the Marin Housing Authority JPA. This restricted fund receives funding through in -lieu fees paid by developers. Tiburon Peninsula Library Agency This section provides for a pass though of property taxes the Town receives on behalf of the Peninsula Library Agency. Page 67 COMBINING SUMMARY TOTALS 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed DEPARTMENT FUNDING General Fund 494,352 523,064 629,852 661,995 698,549 Low /Moderate Income Housing 7,896 49,829 24,725 41,935 21,190 Town Owned Housing 61,068 46,873 62,600 56,278 71,310 Peninsula Library JPA 1,354,482 1,341,451 1,384,167 1,398,215 1,426,179 Total Department Funding $ 1,917,798 $ 1,961,217 $ 2,101,344 $ 2,158,423 $ 2,217,228 Page -68 Page -69 ALL DIVISIONS OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SALARY & WAGES EMPLOYEE BENEFITS $ 20,972 $ 24,914 $ 43,758 $ 44,256 $ 76,750 SUPPLIES & SERVICES Department Supplies & Expenses $ 6,809 $ 4,827 $ 5,375 $ 5,318 $ 5,375 Conferences & Memberships $ - $ - $ - $ - $ - Contractual Services $ 6,713 $ 31,463 $ 6,600 $ 27,126 $ 6,200 Insurances $ 173,434 $ 202,162 $ 221,442 $ 294,839 $ 254,442 Intergovernmental & Agency $ 1,659,620 $ 1,659,721 $ 1,770,869 $ 1,739,906 $ 1,812,451 Equipment Supplies & Maintenance $ 45,186 $ 37,460 $ 36,000 $ 42,580 $ 44,710 Allocated Costs $ - $ - $ 300 $ 300 $ 300 Total Supplies & Services $ 1,891,762 $ 1,935,633 $ 2,040,586 $ 2,110,069 $ 2,123,478 CAPITAL OUTLAY EXPENSE $ - $ - $ - $ - $ - CAPITAL OUTLAY ALLOWANCE $ - $ - $ - $ - $ - CAPITAL PROJECT EXPENSES $ 5,064 $ 670 $ 17,000 $ 4,098 $ 17,000 TOTAL EXPENDITURES $ 1,917,798 $ 1,961,217 $ 2,101,344 $ 2,158,423 $ 2,217,228 SOURCE OF FUNDING General Fund 494,352 523,064 629,852 661,995 698,549 Low /Moderate Housing Fund 7,896 49,829 24,725 41,935 21,190 Town Owned Housing 61,068 46,873 62,600 56,278 71,310 Peninsula Library JPA Fund 1,354,482 1,341,451 1,384,167 1,398,215 1,426,179 TOTAL FUNDING $ 1,917,798 $ 1,961,217 $ 2,101,344 $ 2,158,423 $ 2,217,228 Page -69 INSURANCES AND INTER - GOVERNMENTAL AGREEMENTS OBJECT SUMMARY 2010/11 2011112 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES EMPLOYEE BENEFITS 20,972 24,914 43,758 44,256 76,750 SUPPLIES & SERVICES Department Supplies & Expenses - - - - - Conferences & Memberships - - - - - Contractual Services 1,629 1,846 2,400 1,660 2,000 Insurances 173,434 202,162 221,442 294,839 254,442 Intergovernmental & Agency 298,317 294,142 362,252 321,240 365,357 Equipment Supplies & Maintenance - - - - - Utility & Communication - - - - - Special Department Administrative - - - - - Allocated Costs - - - - - Total Supplies & Services $ 473,380 $ 498,150 $ 586,094 $ 617,739 $ 621,799 TOTAL EXPENDITURES $ 494,352 $ 523,064 $ 629,852 $ 661,995 $ 698,549 STAFFING LEVEL Positions - - - - - TOTAL STAFFING - - - - - Page -70 M I -- E I - Insurances and Intergovernmental Acct No. Account Description 2010/11 Actual 2011/12 Actual 2012/13 Budget Estimated 2013/14 Proposed EMPLOYEE BENEFITS 521300 Retiree Health Benefits 20,972 24,914 43,758 44,256 76,750 Subtotal: SUPPLIES & SERVICES SUPPLIES & EXPENSES CONTRACTUAL SERVICES 20,972 24,914 43,758 44,256 76,750 533050 Health Benefit Plan Administration 1,629 1,846 2,400 1,660 2,000 Subtotal: INSURANCE 1,629 1,846 2,400 1,660 2,000 534010 Liability (ABAG PLAN) 73,921 91,611 90,000 108,901 110,000 534020 Worker's Compensation (Bay Cities) 93,258 91,599 110,000 158,093 121,000 534030 Property (ABAG PLAN) 5,450 5,699 5,500 6,722 7,500 534040 Public Officials EO (ABAG PLAN) 805 786 800 797 800 534060 Employment Practices Liability 0 12,467 15,142 20,326 15,142 Subtotal: INTERGOVERNMENT, AGENCY & JPA $ 173,434 $ 202,162 $ 221,442 $ 294,839 $ 254,442 535010 Animal Control JPA 85,693 84,360 87,320 78,399 87,320 535020 Cable Telecommunication JPA 13,984 - 21,098 - 21,098 535030 Chamber of Commerce TOT 1 % 33,322 40,354 40,000 40,000 42,000 535040 Transportation Authority of Marin JPA 14,485 14,485 14,500 14,749 14,749 535050 MERA Radio Acquisition JPA (Bond) 34,183 44,269 45,672 39,243 45,672 535055 MERA Radio Acquisition JPA (Operating) 38,823 33,827 42,578 40,984 42,578 535060 Emergency Management Planning JPA 5,646 5,646 5,646 5,646 5,646 535070 Hazardous Materials JPA 2,077 3,260 3,800 3,438 3,800 535120 Richardson Bay Regional Agency JPA 20,763 22,839 23,980 23,947 23,980 535140 Stormwater Runoff (MCSTOPP) JPA 18,929 24,002 25,200 24,299 25,200 535180 MCCMC Lobbyist & Legislative Support 2,318 2,640 2,958 3,914 3,914 535200 LAFCO 3,322 2,997 7,300 3,063 3,500 535210 Marin Map 9,000 - 9,000 9,000 9,000 535220 Marin General Services Authority 13,172 12,863 12,600 10,694 12,600 535270 Cal Fire Contract (Angel Island) - - 18,000 17,656 18,000 535100 Marin Mediation Services - - - 3,608 3,700 535240 ICLEI Contribution 2,600 600 2,600 2,600 2,600 535250 Marin Clean Energy JPA - 2,000 - - - Subtotal: 298,317 294,142 362,252 321,240 365,357 TOTAL DEPARTMENT $ 494,352 $ 523,064 $ 629,852 $ 661,995 $ 698,549 Page -71 M 0 1 — I HOUSING OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Department Supplies & Expenses 191 284 275 218 275 Contractual Services 884 25,417 - 21,266 - Intergovernmental & Agency 6,821 24,128 24,450 20,451 20,915 Equipment Supplies & Maintenance - - - - - Total Supplies & Services $ 7,896 $ 49,829 $ 24,725 $ 41,935 $ 21,190 CAPITAL PROJECT EXPENSES $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 7,896 $ 49,829 $ 24,725 $ 41,935 $ 21,190 STAFFING LEVEL - None Page -72 Page -73 HOUSING Acct No. Account Description 2010/11 Actual 2011112 Actual 2012113 Budget Estimated 2013/14 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531050 Bank Charges & Fees 191 284 275 218 275 531100 Property Tax Payments - - - - - Subtotal: CONTRACTUAL SERVICES $ 191 $ 284 $ 275 $ 218 $ 275 533010 Contractual services (Cost Recovery) 884 25,417 - 21,266 - Subtotal: INTERGOVERNMENT, AGENCY & JPA $ 884 $ 25,417 $ - $ 21,266 $ - 535110 Marin Renters Rebate (MHA) 4,018 - 4,100 - - 535230 Marin Housing Authority JPA 2,803 21,528 11,500 11,601 12,065 535260 Homeward Bound Contribution - 2,600 8,850 8,850 8,850 Subtotal: Total Supplies & Services: Total: $ 6,821 $ 7,896 $ - $ $ $ 24,128 49,829 - $ 24,450 $ 24,725 $ - $ $ $ 20,451 41,935 - $ $ $ 20,915 21,190 - TOTAL DEPARTMENT $ 7,896 1 $ 49,829 1 $ 24,725 1 $ 41,935 1 $ 21,190 Page -73 HOUSING OBJECT SUMMARY 2010/11 2011/12 2012/13 2013/14 Actual Actual Budget Estimated Proposed EXPENDITURES SUPPLIES & SERVICES Department Supplies & Expenses 6,618 4,543 5,100 5,100 5,100 Conferences & Memberships - - - - - Contractual Services 4,200 4,200 4,200 4,200 4,200 Insurances - - - - - Intergovernmental & Agency - - - - - Equipment Supplies & Maintenance 45,186 37,460 36,000 42,580 44,710 Utility & Communication - - - - - Allocated Costs - - 300 300 300 Total Supplies & Services $ 56,004 $ 46,203 $ 45,600 $ 52,180 $ 54,310 CAPITAL PROJECT EXPENSES $ 5,064 $ 670 $ 17,000 $ 4,098 $ 17,000 TOTAL EXPENDITURES $ 61,068 $ 46,873 $ 62,600 $ 56,278 $ 71,310 STAFFING LEVEL None - - - - - TOTAL STAFFING - - - - - Page -74 Page -75 NON - DEPARTMENTAL - HOUSING Acct No. Account Description 2010111 Actual 2011112 Actual 2012113 Budget Estimated 2013114 Proposed SUPPLIES & SERVICES DEPARTMENT SUPPLIES & EXPENSES 531100 Property Tax Payments 6,618 4,543 5,100 5,100 5,100 Subtotal: CONTRACTUAL SERVICES $ 6,618 $ 4,543 $ 5,100 $ 5,100 $ 5,100 533010 Contractual services (Cost Recovery) 4,200 4,200 4,200 4,200 4,200 Subtotal: EQ SUPPLIES & MAINTENANCE $ 4,200 $ 4,200 $ 4,200 $ 4,200 $ 4,200 536110 Property Management (HOA) 45,186 37,460 36,000 42,580 44,710 Subtotal: ALLOCATED COSTS $ 45,186 $ 37,460 $ 36,000 $ 42,580 $ 44,710 539010 Insurance-Property - - 300 300 300 561140- Subtotal: Total Supplies & Services: CAPITAL EXPENSES Facility Alteration /Improvement $ $ - 56,004 - $ $ - 46,203 - $ $ 300 45,600 - $ $ 300 52,180 - $ $ 300 54,310 - - 640120 Unit -2 - - 2,500 1,500 2,500 - 640103 Unit -3 5,064 574 2,500 98 2,500 - 640105 Unit -5 - 96 2,500 - 2,500 - 640106 Unit 6 - - 2,500 - 2,500 - 640111 Unit -11 - - 2,500 - 2,500 - 640114 Unit -14 - - 2,500 2,500 2,500 - 640118 Unit -18 - - 2,000 - 2,000 Total: $ 5,064 $ 670 $ 17,000 $ 4,098 $ 17,000 TOTAL DEPARTMENT $ 61,068 $ 46,873 $ 62,600 $ 56,278 $ 71,310 Page -75 BELVEDERE- TIBURON LIBRARY AGENCY OBJECT SUMMARY 2010/11 Actual 2011/12 Actual 2011/12 Budget Estimated 2013/14 Proposed EXPENDITURES SUPPLIES & SERVICES Intergovernmental & Agency 1,354,482 1,341,451 1,384,167 1,398,215 1,426,179 Total Supplies & Services $ 1,354,482 $ 1,341,451 $ 1,384,167 $ 1,398,215 $ 1,426,179 TOTAL EXPENDITURES $ 1,354,482 $ 1,341,451 $ 1,384,167 $ 1,398,215 $ 1,426,179 Page -76 M - - M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M I - - - - M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M BELVEDERE- TIBURON LIBRARY AGENCY Acct No. Account Description 2010111 2011112 2012113 2013114 Actual Actual Budget Estimated Proposed SUPPLIES & SERVICES INTERGOVERNMENT, AGENCY & JPA Payment to Library Agency (Property Tax 535900 proceeds) 1,354,482 1,341,451 1,384,167 1,398,215 1,426,179 Subtotal: $ 1,354,482 $ 1,341,451 $ 1,384,167 $ 1,398,215 $ 1,426,179 Total Supplies & Services: $ 1,354,482 $ 1,341,451 $ 1,384,167 $ 1,398,215 $ 1,426,179 TOTAL DEPARTMENT $ 1,3549482 1 $ 1,341,451 $ 1,384,167 $ 1,398,215 $ 1,426,179 Page -77 CAPITAL OUTLAY &ALLOWANCE Planned Capital Outlay Purchases Planned Technology Outlay Purchases Depreciation Allowance Schedule Total proposed Department capital outlay purchases equal $100,000. This amount is $4,000 more than the proposed total Depreciation Allowance charged to the Departments . On ocassion the depreciation allowance is more than the planned purchases and excess funds are held in the Reserve for years when the allowance is less than the proposed purchases.there are sufficient funds to cover the planned purchases. Total proposed Department technology outlay purchases equal $107,850. This amount is approximtely $6,000 more than the total amount of revenues anticipated for the Technoloqy Fund. Operating Departments are charged a "Depreciation Allowance" that is paid from the Operating Fund to the General Fund Capital Equipment Replacement Reserve. The Depreciation Allowance represents an estimate of the annual amount that Departments are to be assessed in order to fund future equipment purchases. Planned Department Capital Outlay purchases are made from the Capital Equipment Replacement Reserve. CAPITAL OUTLAY Fiscal Year 2013 -14 Planned Capital Outlay Purchases DEPARTMENT & ITEM DESCRIPTION AMOUNT TOWN ADMINISTRATION Total Town Administration $ COMMUNITY DEVELOPMENT Total Community Development $ - POLICE Total Police $ PUBLIC WORKS Card Lock Fuel System (Replace Hardware & Software) $20,000 John Deere Riding Mower 22,000 Total Public Works $ 42,000 Total Planned Capital Outlay Purchases: $ 42,000 Page -79 CAPITAL OUTLAY Planned Technology Outlay Purchases TOWN ADMINISTRATION Miscellaneous Computer Parts (7) Outside Consultant for Special Projects (Website Redesign, Misc.) Laserfiche Annual Maintenance & Licenses Asigra Data Backup System Licenses (Unidata, Dell, Progressive Business) Upgrade Town Hall Wireless System Total Town Administration COMMUNITY DEVELOPMENT Miscellaneous Computer Parts (8) Desk Top Computer Replacements (7 - 6 Carry Over from FY 2013) PermitSoft Annual Maintenance Fee Color Copy Machine Replacement (Carry Over from FY 2013) Outside Consulting Services (Permit Trak) Tablet Computers (2) Portable Color Printer ArcView Licenses (2) Receipt Printers (Carry Over from FY 203) Folding Machine for Notices Total Community Development POLICE Miscellaneous Computer Parts (10) Miscellaneous Cell Phone Parts (10) Desktop Computer Replacements (6) Replacement Routers (1) - License Plate Cameras Upgrade Building WiFi Capabilities Total Police PUBLIC WORKS Miscellaneous Computer Parts (5) Desktop Computer (2 -1 Cary Over from FY 2013) Misc. Cell Phone Parts (7) Fax Machine for Corp Yard Total Public Works Total Planned Capital Outlay Purchases: Page 80 Fiscal Year 2013/14 1,750 15,000 3,800 6,000 3,500 2,000 32,050 2,000 9,100 14,400 10,000 20,000 2,000 400 6,000 1,000 4,500 69,400 2,500 500 7,800 17,500 2,000 30,300 1,250 2,600 700 500 5,050 136,800 Program: CAPITAL IMPROVEMENT PLAN Schedules: Overview of Project Funding Street Improvements Drainage Improvements Community Development Improvements The Town's total proposed Capital Improvement Plan is funded with a blend of general fund and restricted fund resources, grants. The total planned improvements for FY 2013 -14 are $2,257,500, as described below. Streets Improvements The Town's regular street maintenance program is funded primarily with State Gas Tax, General Fund Streets & Drainage and Tiburon Street Impact funds. The Gas Tax Fund receives approximately $250,000 annually and the Street Impact Fund is expected to receive $325,000 in Fiscal Year 2013/14. A total of $950,000 is allocated for planned street improvements in Fiscal Year 2013/14. Drainage Improvements Current and proposed Drainage Improvements are funded primarily with resources of the General Fund Streets & Drainage Reserve and the Drainage Impact Fund. A total of $500,000 is allocated for planned drainage improvements in Fiscal Year 2013/14. Communitv Development Improvements The Town will undertake $807,500 in community projects through the FY 2013 -14 Capital Improvement Program. These projects include undergrounding of utilities along Tiburon Boulevard from Mar West to San Rafael Avenue, a renovation of the downtown public restrooms, frontage improvements at Blackie's Pasture, miscellaenous downtown improvements, and several other smaller community projects. Page 81 CAPITAL PROJECTS FUNDING - ALL CATEGORIES Planned Capital Projects Funding General Fund 250,000 GF Streets & Drainage Reserve 597,000 Gas Tax Fund 185,000 GF Park Development Fund 50,000 Street Impact Fund 683,000 General Fund Infrastructure & Facilities 452,500 Measure "A" 90,000 Total Funding 2,307,500 Page 82 �- �, . Overview of Streets Project Funding Planned Streets Projects Funding Gas Tax Fund 185,000 Street Impact Fund 675,000 Measure "A" 90,000 Total Funding: $ 950,000 Projects Funding Plan for 2013/14 $950,000 Measure "A" 9.5% Gas Tax Fund 19.5% Street I m pact Fund 71.1% Page 83 Street Improvement Projects Project Notes Status Proposed Funding Source AMOUNT Streets Resurfacing & Improvement Annual Pavement Management Improvements Selected Streets from PMS On -Going Street Impact Fund $560,000 Measure "A" Funds $90,000 $650,000 Engineering Associated w /PMS Engineering & Construction Mgmt. Street Impact Fund $100,000 Paradise Drive Roadway Foundation Maintenance New Gas Tax $165,000 Contingency Provision Emergency, Non - Scheduled Funded Annually Street Impact Fund 15,000 Traffic Safety Improvements Traffic Calming Improvements Various Locations Funded Annually Gas Tax 20,000 Total Proposed Streets Projects $ 950,000 Page 84 Overview of Drainage Project Funding Planned Drainage Project Funding GF Streets & Drainage 500,000 Total Funding: $ 500,000 Projects Funding Plan for 2013/14 $500,000 General Fund Streets & Drainane Page 85 Drainage Improvement Projects Project Description Notes Status Proposed Funding Source AMOUNT Storm Drain Flushing Various Segments from Master Plan Funded Annually GF Streets & Drainage 100,000 Storm Drain Culvert Repairs Various Location from Master Plan New GF Streets & Drainage 100,000 Storm Drain Improvements /Repairs Various Locations New GF Streets & Drainage 300,000 Total Proposed Drainage Projects $ 500,000 Page 86 vq ` :k "".e. a; �` F..y .at A Overview of Community Project Funding Planned Community Development Project Funding General Fund Park Development $ 50,000 General Fund Infrastructure & Facilities 452,500 General Fund Street & Drainage 97,000 General Fund Unallocated 250,000 Street Impact Fees 8,000 Total Funding: $ 857,500 Projects Funding Plan for FY 2013/14 $857,500 General Fund Unallocated Street Impact Fees 29.2% 0.9% General Fund Park Development 5.8% General Fund Street & - Drainage 11.3% General Fund Infrastructure & Facilities 52.8% Page 87 VW Community & Miscellaneous Projects Project Project Notes Status Proposed Funding Source AMOUNT Median Improvements - Cecilia Way to Bay Vista Preliminary Design and Engineering New GF Streets & Drainage 65,000 Railroad Marsh Preliminary Engineering for Major New GF Streets & Drainage 15,000 Elephant Rock Pier Dredging in FY 2014 -15 Carried Forward GF Park Development Reserve 10,000 Rule 20A Undergrounding along Preliminary Engineering - Lyford Parking GF Infrastruct. & Facility 15,000 Tiburon Blvd. Lot to San Rafael Avenue New GF Infrastruct & Facility 15,000 Rule 20B Undergrounding along Construction - Mar West to Lyford Tiburon Blvd. Parking Lot New GF Infrastruct & Facility 400,000 Accessibil Curb Ramps and Misc. Sidewalk Improvements Various Locations Funded Annually 1GF Streets & Drainage 17.000 Buildings & Facilities Town Hall Carpet Replacment Replace Original Carpets (Upstairs) New GF Infrastruct. & Facility 15,000 Town Hall Clock Tower Replace Original Clocks New GF Infrastruct. & Facility 7,500 Elephant Rock Pier Scale and Repaint Steel Carried Forward GF Park Development Reserve 10,000 Fountain Plaza Major Maintenance GF Infrastruct. & Facility 15,000 Park Facilities Blackie's Pasture Parking Lot Slurry New Street Impact Fund 8,000 Blackie's Pasture Frontage Improvements New GF Park Development Reserve 40,000 Downtown Program Down Town Public Restrooms Major Rennovation Carried Forward General Fund 150,000 Downtown Marketing Program Continuation of Effort from FY 2012 -13 Carried Forward General Fund 30,000 Down Town Imrpovements iSignage, cross walk improvements Carried Forward General Fund 70,000 Total Proposed Projects $ 857,500 Page e 4 Town of Tiburon Project Category Project Desc. 3 4 5 6 7 2013 -14 2014 -15 2015 -16 2016 -17 2017 -2018 Streets Annual - Pav't Mgmt Sys Street List Improvements 750,000 650,000 650,000 650,000 650,000 Contingency Repairs Traffic Calming at Var. Locations 20,000 10,000 10,000 10,000 10,000 Downtown Improvement & Circulation (Misc. improvements incl. brick paver on sidewalk) 70,000 Contingency Provision 15,000 Drainage Annual Drainage List Improvement 400,000 385,000 385,000 385,000 385,000 Misc. Annual Culvert Drainage Inlet Improvement 100,000 15,000 15,000 15,000 15,000 FEMA Bay Study Flood Control Improvements Community - Misc Tiburon Blvd Medians Fr. Cecilia to Bay Vista 65,000 235,000 Paradise Drive Foundation Repair 165,000 Railroad Marsh Vegetation Removal 40,000 Railroad Marsh Dredging 15,000 110,000 New handrail at Upper Raccoon Lane Trail Head fencing at Gilmartin Middle Ridge 15,000 Hacienda (Rabin) Trail 125,000 Marketing Implementation 30,000 Rule 20A Undergrounding along Tiburon Blvd 15,000 Rule 20B Undergrounding along Tiburon Blvd 400,000 Accessibility Curb Ramps and Misc Sidewalk Imp. 17,000 17,000 17,000 17,000 17,000 Buildings /Facility Downtown Restroom 150,000 Town Hall Carpet Replacement 15,000 Replace Tower Clocks 7,500 Elephant Rock Pier - scale and paint steel 10,000 Town Hall Exterior Painting 35,000 Public Works Corporation Yard - Design 120,000 Public Works Corporation Yard - Construction 2,880,000 Fountain Plaza - Major Maintenance 15,000 Page " Q Town of Tiburon Project Category Project Desc. 3 4 5 6 7 2013 -14 2014 -15 2015 -16 2016 -17 2017 -2018 Parks Blackie's Pasture Frontage 40,000 Blackie's Pasture Existing Restroom Upgrade MUP Path Periodic Rehab 50,000 60,000 Slurry Seal Blackies Pasture Parking Lot 8,000 New DG jogging path on MUP Fr. S/R to Mar West 400,000 South of Knoll Shade Structure 15,000 Total Funding $ 2,307,500 1 $ 1,537,000 $ 1,722,000 $ 3,997,000 $ 1,137,000 Page 90 Program: N DEBT SERVICE PROGRAM Schedules: M Bond Issue Information Principal, Interest & Fiscal Fees Commentary: The Town's Debt Service Program is comprised of municipal bond issues associated with the financing of public improvements in specific neighborhood, subdivision or development areas. Such issues have generally included 1915 Act, Mello -Roos Community Facilities Act, and Marks -Roos Local Bond Pooling Act bonds. Page 91 Debt Service Program Principal, Interest & Fees Fiscal Year 2013/14 Main Street Assessment District 24,000 12,726 3,200 39,926 Stewart Drive Assessment District 45,000 52,803 8,500 106,303 Lyford Cove Assessment District 90,000 264,311 19,000 373,311 Del Mar Valley Assessment District -2005 70,000 124,798 17,521 212,319 2010 Del Mar Valley Supplemental District 15,000 100,203 15,000 130,203 Total Debt Service: $ 244,000 $ 554,840 $ 63,221 $ 862,061 Page 92 Debt Service Program Bond Issue Information Fiscal Year 2013/14 1• lescription Del Mar Valley Undergrounding Assessment District Del Mar Valley Undergrounding Assessment District — Dated July 2005. Limited obligation 1915 Improvement Bonds. Amount, at $4,084,700, with an interest rate range of 2.7% to 4.85% for 30 years. The bonds were issued to finance the relocation of utility services to below ground locations for approximately 220 home in the Del Mar Valley residential area. 2010 Del Mar Valley 2010 Del Mar Valley Supplemental Assessment District - Dated September 9, 2010. Supplemental Assessment Limited Obligation 1915 Improvement Bonds. These bonds are subordinate to the District Original Del Mar Valley Assessment of July 2005. $1,962,600 issue with an interest rate range of 0.75% to 5.5% for 30 years. The bonds were issued to finance the relocation of utility services to below ground locations for approximately 163 homes in the Del Mar Valley residential area. This is a revised boundary area from the original issue after settlement of litigation that occurred from 2005 through 2010. Lyford Cove Undergrounding Dated March 2005. Limited Obligation 1915 Improvement Bonds. Amount $3,800,000 with Assessment District an interest range from 2.250 to 5.100 %. Term 2006 to 2034. The bonds were issued to finance utility services to below ground locations in the Lyford Cove residential area. Main Street Assessment District Dated December 1999. 1913 Act Improvement Bonds. Amount $408,513, at 6.30 %. Term 2000 to 2020. The bonds were issued to finance the construction and acquisition of public improvements - primarily street and sidewalk reconstruction on Main Street. Stewart Drive Undergrounding Dated July 2001. Limited Obligation, 1913 and 1915 Improvement Bonds. Amount Assessment District $1,465,500, Interest Rate range from 3.250% to 5.300 %. Term 2002 to 2029. The bonds were issued to finance the relocation of utility services to below ground locations in the Stewart Drive residential area. 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