HomeMy WebLinkAboutTC Digest 2013-08-23TOWN COUNCIL WEEKLY DIGEST
Week of August 19 -23, 2013
Ti���rnr.
1. Memo - Scott Anderson & Nicholas Nguyen - McKegney Green Use and
Management Policy Report
2. Invitation - Assemblymember Marc Levine - Mill Valley Office Hours -
Saturday, Sept 7, 10 a.m -12 p.m. - Discuss State and Legislative Issues that
Affect the Community
Agendas & Minutes
3. Minutes - Planning Commission - July 24, 2013
4. Minutes - Design Review Board - August 1, 2013
5. Action Minutes - Planning Commission - August 14, 2013
6. Action Minutes - Design Review Board - August 15, 2013
7. Agenda - Planning Commission - August 28, 2013
Regional
a) Report - League of Women Voters - Dispelling the Myths Surrounding
Affordable Housing
b) Invitation - "Backstage at the Hog Island Oyster Co." - Friday, September 20,
2013
Agendas & Minutes
c) None
* Council Only
DIGEST
Town of Tiburon
MEMORANDUM
.................... ...............................
NOTICE OFAVAILABILITY •
TO: Interested Parties
FROM: Scott Anderson, Director of Community Development
Nicholas Nguyen, Director of Public Works
SUBJECT: McKegney Green Use and Management Policy Report
DATE: August 22, 2013
Earlier this year, the Town of Tiburon retained The Sports Management Group (TSMG), a Bay
Area -based sports and recreation planning consultant, to prepare a formal field use and
management policy for McKegney Green. The resulting McKegney Green Field Use Policy:
Report & Recommendations is now available for public review. A copy of the TSMG report is
attached.
In preparing the Report, TSMG interviewed key stakeholders, conducted research, and
compiled available data to develop a comprehensive program for the field's use, long term
maintenance, fee schedule, and scheduling and prioritization for users. The research identified
field use rates charged by other municipalities and school districts in the area. The Report
includes an analysis section, a draft policy, a draft Permit Request Form (application form),
and an Appendix containing the terms of a Temporary Agreement for recurring athletic field
use of the Green, such as soccer or lacrosse leagues.
The Tiburon Parks, Open Space & Trails Commission (POST) will receive a presentation of
the Report and consider its findings and recommendations at its regular meeting on September
17, 2013, at 6:00 PM, in the Tiburon Town Council Chambers, 1505 Tiburon Boulevard,
Tiburon, California. The public is invited to attend and comment. The POST Commission
may forward a recommendation on the Report to the Town Council at the conclusion of that
meeting.
Written comments on the item should be sent to Scott Anderson, Director of Community
Development, at the above address, or e- mailed to sandersongtownoftiburon.org. Questions
regarding this matter should be directed to Scott Anderson at 415- 435 -7392 or Nicholas
Nguyen at 415 (435- 7388).
A copy of the TSMG report will be available for viewing on the Town's website [click on
Resident option] on the Helpful Documents page (under the Guidelines and Handbooks
subsection) by 5:00 PM on Monday, August 26, 2013.
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2607 7th Street, Suite B
Berkeley, California 94710
510.849.3090 1 www.sportsmgmt.com
T H E
Spolts Management
G R 0 U p
The McKegney Green, a rectangular shaped grass area located
adjacent to Blackie's Pasture in the Town. of Tiburon, is
highly valued for its open space and beautiful setting along;
the San Francisco Pay. It is used for picnics, kite flying, and
other types of passive recreation. It also provides the only
Town held public playing, field space. The Town has recently
experienced increased sports field requests frorn new sport
groups and requests are expected to continue. The Town
finds it necessary to review its policies to address the growing
demand for use of the field while maintaining its stewardship
of this valued public resource.'T'he Sports Management
Group was retained by the Town of Tiburon to develop a
field use policy for McKegney Green and update the field use
perinIt application.
The Sports Management Group analyzed existing use
policies, rules arid regulations; current and past field
use; maintenance schedules, arrd fees arid charges. Key
stakeholders and. area service providers were interviewed,
research conducted, and data compiled. The product of
this effort is a (,c)m.pre.hensive policy for field use, fees, and
scheduling priorities. This report summarises the research
and finding that led to the policy recommendations.
IUIDKEGNEY GREEN FIELD USE
Atthough McKegnev Green was not designed as an athletic
field, it has a history of use for organized sport play,
primarily by the Tiburon Peninsula Soccer League. The
McKegney Green Use Policy was established in 1.991.1"111-1
Policy requires that organized athletic events hold a field use
permit issued by the Town. However, the policy is outdated
arid a revision is necessary.
The Tiburon Peninsula Soccer League was the only sports
organization with approved field use between 1991 2009.
In 2009, TPSL began shared use of the field when St. Hilary;
School was granted field use for soccer practice. This shared
use of the field continues today. Each year the Town receives
requests for the use of the Green that roust be denied (e.g, dog
parades, concerts, family events, rugby matches) to preserve
the Green for the enjoyment of all Tiburon residents.
In March 2013,a request by the Southern Marin Lacrosse
Club resulted in a temporary field use accommodation. (See
Appendix for the terms of the temporary permit). The Parks,
Open Space and Trails Commission (POST) approved an
interim use field policy to accornrnodate the spring season
needs of the soccer league and the lacrosse club. l lie field time
is di vided between the two sports, whereas previousty it was
reserved by the'Fiburon Peninsula Soccer League. 'T his shared
use provides an excellent opportunity for. the'I "own to assess
th.e impact of more intensive use of the field, shared use, and
safety concerns with lacrosse balls and the proximity to tl-re
Old Rail Trail,
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The McKegney Green, a rectangular shaped grass area located
adjacent to Blackie's Pasture in the Town. of Tiburon, is
highly valued for its open space and beautiful setting along;
the San Francisco Pay. It is used for picnics, kite flying, and
other types of passive recreation. It also provides the only
Town held public playing, field space. The Town has recently
experienced increased sports field requests frorn new sport
groups and requests are expected to continue. The Town
finds it necessary to review its policies to address the growing
demand for use of the field while maintaining its stewardship
of this valued public resource.'T'he Sports Management
Group was retained by the Town of Tiburon to develop a
field use policy for McKegney Green and update the field use
perinIt application.
The Sports Management Group analyzed existing use
policies, rules arid regulations; current and past field
use; maintenance schedules, arrd fees arid charges. Key
stakeholders and. area service providers were interviewed,
research conducted, and data compiled. The product of
this effort is a (,c)m.pre.hensive policy for field use, fees, and
scheduling priorities. This report summarises the research
and finding that led to the policy recommendations.
IUIDKEGNEY GREEN FIELD USE
Atthough McKegnev Green was not designed as an athletic
field, it has a history of use for organized sport play,
primarily by the Tiburon Peninsula Soccer League. The
McKegney Green Use Policy was established in 1.991.1"111-1
Policy requires that organized athletic events hold a field use
permit issued by the Town. However, the policy is outdated
arid a revision is necessary.
The Tiburon Peninsula Soccer League was the only sports
organization with approved field use between 1991 2009.
In 2009, TPSL began shared use of the field when St. Hilary;
School was granted field use for soccer practice. This shared
use of the field continues today. Each year the Town receives
requests for the use of the Green that roust be denied (e.g, dog
parades, concerts, family events, rugby matches) to preserve
the Green for the enjoyment of all Tiburon residents.
In March 2013,a request by the Southern Marin Lacrosse
Club resulted in a temporary field use accommodation. (See
Appendix for the terms of the temporary permit). The Parks,
Open Space and Trails Commission (POST) approved an
interim use field policy to accornrnodate the spring season
needs of the soccer league and the lacrosse club. l lie field time
is di vided between the two sports, whereas previousty it was
reserved by the'Fiburon Peninsula Soccer League. 'T his shared
use provides an excellent opportunity for. the'I "own to assess
th.e impact of more intensive use of the field, shared use, and
safety concerns with lacrosse balls and the proximity to tl-re
Old Rail Trail,
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The Sports Management Group conducted interviews
with current field user groups to gather data regarding
the number of participants, scheduling preferences, total
field use hours, residency figures, and other pertinent data.
Stakeholders included the Tiburon Peninsula Soccer League,
Southern Marin Lacrosse Club, and the Belvedere -Tiburon
Joint Recreation Agency.
TIBURON PENINSULA SOCCER LEAGUE
Tiburon Peninsula Soccer League (TPSL) reports that 90`x,
of the more than 700 youth soccer participants are Tiburon
Peninsula residents. TPSL fields seven (7) competitive teams
and forty (40) recreation teams. The organization has a 25-
year history of support, use, and mainteriance of McKegney
Green for their practices, clinics, and games.
TPSL lines the fields and ma es the decision regarding
the efficacy of field use if Town staff: is not available (after
hours and weekends).'TPSL Coaches and coordinators adjust
the playing area based on field conditions, specifically;
after inc:lernent weather, and move practices around the
site to 1:�rev ens wear spots. 'I'he team a] lows use c }Capprovecl
soccer cleats.
TPSL annually requests field use from March to November
with fall being their regular season, and spring; their clinic
and conditioning time. The schedule is typically Monday,
Tuesday, Thursday and Friday for practices and Wednesday,
Saturdav and Sunday for games. Practices typically consist
of three teams at one time and 12 -16 youth participants per
team. Spring clinics range from 2 -30 players for drop - -in
programs. There are times the fields are unused during the
spring schedule. TPSL hosts one tournament each year in
August on McKecTney Green.
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Southern Marin Lacrosse (SML) has requested the use of
the McKegney Green from the field opening in March to
Memorial Day, (May 27) for practice during their regular
spring season. The program is growing and they are in need of
field time for practice.
SML has proposed a field set -up during the weekday that
provides for teams to practice on fields oriented lengthwise
or east -west thereby providing a space buffer oil each side of
the field for the Old Rail Trail. In addition, SML will provide
a safety net behind each goal. with one goat backed against the
hillside of South Knoll.
SMI., reports there are currently 130 Tiburon (949)20) resident
youth participants. Currently SMI, reserves fields in. Mill
Valley for use by Tiburon players. Because of the limited field
availability, the teams of youth under the age of 7 are not
sponsored by SMI., at this time.
With pre- scheduled time at McKegney Green to
accommodate the under age 7 groups, SML anticipates
Tiburon resident participation will increase from the current
30`Y; of players. W hen asked if SML could adhere to the
proposed policy requirement that 1/5% of the players on the
field are Tiburon residents, SML Boars: Member Jon Porter
responded, "yes, as they-would make certain that Tiburon
youth played on Tiburon fields."
Belvedere - Tiburon Joint Recreation (BTJR) does not report a
need for field use at this time, except for summer camp held
annually at McKegney Green. The Director suggested a field
use priority system be instituted with the Town receiving the
highest priority. BTJR wants the opportunity to use the field
for future programming and community events.
2013THF, SPOR TS 01ANAGEMENTGRU" I' FIELD US" N'i' 2
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The Sports Management Gi -oup in.terviewecl several local
agencies that provide fields to teams to gain insight into their
field rise policy, fees, and their experiences managing iiinited
field resources, I..ocal field providers included heed Union
School District, Tamalpafs Union High School District, the
City of Mill Valley and the Town of Corte Madera,
REED UNION SCHOOL DISTRICT
Tiburon Peninsula Soccer League, Tiburon Peninsula Little
League, and Tiburon Girl's softball all have long history]
as users of district fields. Lacrosse requested f=ield use;
however there is no field space available for them and the
lacrosse season competes with the softball season_ If there
was field space available, the district expressed the need to
address safety concerns with lacrosse playing adjacent to the
school track.
In 2005, the school district contracted with a vendor for
mowing and all field maintenance. Soccer, Little League,
and softball organizations pay half the contractor costs
through a Memorandum of Understanding (MOU ). The cost
is approximately $37,000 a year for mov. itig and $4,000 for
fertilizing the four fields.
There is a quarterly youth sport field users meeting to
schedule and discuss field issues. F ields are closed from
December to I'ebruary.
Reed School District has a "Community Partners"
classification for youth groups that provide equal access to
children within the Reed Union School District boundaries
and can demonstrate that the majority of participants are
resident of the Reed Union School District.
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Reed's "Athletic Partners" -- Soccer) Little League, and
Softball -- pay 50`I, of the actual cost for the contractor that
maintains the fields. In 2011. that cost totaled $4.I,000.1"he
three organizations each paid $6,833 for a total of $20,500 or
halfthe total cost.
Group 2 /Com.m.unity Partner I $30 /hr $1335 /day
Group Weekday I $40 /hr $180 /day
Group 3 Weekend I $70 /hr $300 /day
Hourly tutc, applied up to 3 hours
TAIVIALPAIS UNION NS DISTRICT
South Marin Lacrosse uses the Tamalpais High School
synthetic turf football field for its games. As a safety
precaution, the school. district installed riets adjacent to
the goals to prevent hard malls entering onto the track that
surrounds the field.
The district has riot experienced safety issues or excessive
wear and tear on the field as a result o.flacrosse use. The
district's representative indicated if there was availability
and lacrosse wanted to ccanduct practice on the grass fields
during weekdays at Redwood High School, they would allow
such use.
Resident , 550�`hr svntl�etic field
20L,TFF SPORTS MANAGE^IENTGROUT iIELDI SEAGR 1'IEIJI' 3
11111V1091111111 I I I
Twin Cities Lacrosse is a new user of fields in Corte Madera
and has used city fields in the past six months with no
reported maintenance or safety concerns on the part of the
town. Fields are shared with other sports during; the week
for practices. Rental rates do not cover the actual cost to
maintain fields according; to staff: The residency requirement
is that 50% of participants must reside in Marin County or
50% of the group or organization must have its principal place
of business in Marin County, Fields are typically closed from
November through April 30.
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Resident 595ih.r.
The City schedules fields based on historical patterns, short
in season, and ability to share field space. Fields are closed
December -- Ian.uary and for two weeks during the summer
for mid -year maintenance. The Jklill Valley residency
requirement is 75% or more of the participants are .Mill.
Valley residents.
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l:esident $40 /hr
Non resident: $S�Jhr
Bulk User Rate $35 /hr
Non - resident I $110 / hr TOWN OF TI U B O
CITY OF MILL VALLEY
Lacrosse has been a growth sport and SMI.s has been a user of
fields in Mill Valley the I:)ast 3 years. Mill Valley Recreation
promotes the sport and offers a lacrosse camp for beginners'
ages 5 -1.4 with games played with safe, soft balls at the
I gauge Park softball fields and soccer fieldA`he Recreation
Department staff report that field use by SM.I., has not
resulted in greater wear an(] Lear on Lhe fields than caused
by soccer.
The Facilities Supervisor requires the rotating of goals to
avoid wear patterns. Soccer and lacrosse co -exist regarding;
field uses and lines, however, they do not share fields
simultaneously, for safety reasons.
Over 10 years ago, the City of Mill Valley entered into an
agreement between the Friends of Fields Organization, local
leagues consisting of softball, baseball, and soccer, and the
City to provide field renovations. Under the terms of the
agreement, users pay a "block" rate for field use.
Historically, Tiburon Peninsula Soccer paid a $3,000 flat rate
for field use. In 2008 Tiburon Peninsula Soccer agreed to pay
the cost of a field maintenance contractor. In 2009, the Town
moved the park and field maintenance in -house and initiated
a cost sharing arrangement with TPSL. Field use fees paid by
the team over the past five years are listed below:
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2008
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57,601)
1
$4,700
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2010
$9,753
2011
$5,255
2012
$11,789 "*
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Twin Cities Lacrosse is a new user of fields in Corte Madera
and has used city fields in the past six months with no
reported maintenance or safety concerns on the part of the
town. Fields are shared with other sports during; the week
for practices. Rental rates do not cover the actual cost to
maintain fields according; to staff: The residency requirement
is that 50% of participants must reside in Marin County or
50% of the group or organization must have its principal place
of business in Marin County, Fields are typically closed from
November through April 30.
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Resident 595ih.r.
The City schedules fields based on historical patterns, short
in season, and ability to share field space. Fields are closed
December -- Ian.uary and for two weeks during the summer
for mid -year maintenance. The Jklill Valley residency
requirement is 75% or more of the participants are .Mill.
Valley residents.
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l:esident $40 /hr
Non resident: $S�Jhr
Bulk User Rate $35 /hr
Non - resident I $110 / hr TOWN OF TI U B O
CITY OF MILL VALLEY
Lacrosse has been a growth sport and SMI.s has been a user of
fields in Mill Valley the I:)ast 3 years. Mill Valley Recreation
promotes the sport and offers a lacrosse camp for beginners'
ages 5 -1.4 with games played with safe, soft balls at the
I gauge Park softball fields and soccer fieldA`he Recreation
Department staff report that field use by SM.I., has not
resulted in greater wear an(] Lear on Lhe fields than caused
by soccer.
The Facilities Supervisor requires the rotating of goals to
avoid wear patterns. Soccer and lacrosse co -exist regarding;
field uses and lines, however, they do not share fields
simultaneously, for safety reasons.
Over 10 years ago, the City of Mill Valley entered into an
agreement between the Friends of Fields Organization, local
leagues consisting of softball, baseball, and soccer, and the
City to provide field renovations. Under the terms of the
agreement, users pay a "block" rate for field use.
Historically, Tiburon Peninsula Soccer paid a $3,000 flat rate
for field use. In 2008 Tiburon Peninsula Soccer agreed to pay
the cost of a field maintenance contractor. In 2009, the Town
moved the park and field maintenance in -house and initiated
a cost sharing arrangement with TPSL. Field use fees paid by
the team over the past five years are listed below:
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2008
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57,601)
2009
$4,700
($500)``-
2010
$9,753
2011
$5,255
2012
$11,789 "*
* St. I-lilary's paid `±500 for their share of the field maintenance, based on a
pro rata calculation, of their percentage of the total field use.
" Includes $4,9 ?2 contribution towards a new water fi lter system.
2013 TI-ILSPORTS,, ?ANAGE'0 N -1 GROUP 1, !LLD L!SEAGRBE:RII M, 4
The Town calculates charges to TPSL on a reimbursement basic
.for field costs above " standarrd" maintenance required to keep
McKegney Green in condition for public: use. TPSL is billed
for labor, materials and equipment expended by the Town
Public Works above standard field maintenance. Billing may
include irrigation repairs, staff labor, field aeration, additional
mowing, and the set up and removal of winter fencing. The fee
does not .include the cost of administrative overhead.
The full cost of maintenance of McKegney Green for 201.3
is projected to be between $60,000 and $70,000. Standard
maintenance includes weekly mowing, weed control,
seeding, fertilizing, rolling, topsoil placement, irrigation
maintenance, debris cleanup, maintaining field drainage,
and special event preparation and cleanup. Also included
in the cost of maintenance is the cost for water, and refuse
service. McKegney Green is closed from the end of November
through March IS annually.
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The development of a field use policy for McKeoney Green schedulinc, flolit use or cancelling use to maintain the field in
on.
inust consider a number of factors. These include scheduling good playing conditi
options, maintenance and field monitoring, public safety,
user fees, and additional staff resources dedicated to
McKegney Green.
A F
The Town of Tiburon has several choices regarding the
scheduling of McKegney Green field:
Intensify the use,,-.
Establish priority of uses
Maintain the status quo
The current scheduling practice is to al.lowTPSL to "blanket"
reserve tilT1e.'FhiS provides the team flexibility in Scheduling
so they can work around poor field conditions. However,
italso p rev ents the use by other organizations—Soccer is a
fall sport and. the soccer.] league uses thefield heavily during
that season..
Use during the spring season is primarily for clinics and
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conditionin-. The field use is lighter and during- some of
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the "blanket" reserved times, the field is not used. This light
use provides additional resting time for the field. This low
use period by soccer coincides with a high demand time for
lacrosse practice fields. The lacrosse season begins in February
and continues into May.
MAINTENANCE AND MONITORING
Tiburon Peninsula Soccer League has long history of
working cooperatively with the Public Works staff to
maintain the condition of the field for continued use.
This stewardship includes movie. -ig practices and games
to different locations on the field to prevent wear, and
The addition of another field user or users will intensify
the impact of use on the field and ultimately increase field
rn ai ntena rice costs. Public Works staff must monitor the
field closely to supervise field use and conditions, determine
impacts, and assess fees for user groups. This will increase
staff tume to monitor these - 'Ield activities,
'I. [WI NU
The Old Rail Trail borders the field on the north side. The
PrOX11111tyof the trail to the field raises safety concert.is with
errant balls, specifically the hard balls used by lacrosse.
During the interim agreement: period, several conditions
are required of lacrosse for field use. The age of the players
is restricted to younger players who are less likely to throw
the ball with. as muctl force or as far as older players. The
placement of the practice fields and the netting behind the
goals are conditions to address public safety. The interim
use agreement provides a (Yood on I
0 portun ty [Or the Town to
ascertain whether public safety is at issue as a result of the use
by lacrosse and it'additional conditions are warranted.
FEE CONSIDERATIONS
The Town has several options, to explore in the application of
field jeld use fees: 1) esLa blish anew standard rate, 2) continue the
current financial terms; or 3) develop new bulk user rates,
The Town has had only one bulk user of the field - -- the
Tiburon Peninsula Soccer League. There is increased demand
for the field from another bulk user, and the likelihood of
other field requests should be anticipated going forward.
20l:,'T'HF. SPORTS M ANAC7FAI ENT GROUP 1-1) LISL AGREENILM, 6
The The Town requires a fee policy to address all current and
future field users with an equitable system for securing field
use and assessing the cost for that use.
TI'SL's fee has hIstor.ically been based on what is
characterized as the actual cost of maintenance and repair
that is incurred in excess of the "standard" maintenance
of the Green. The TPSL.,'s fee has been below comparable
charges i7.i other municipalities and well below cost recovery
levels for the Town. The reimbursement does not include
administrative costs or overhead. In 20.1.2, the cost to TPSL.
was $6,667.60 plus a one -time expense of $4,921 for the
purchase of a new water. filter. The cost to TPSL in previous
years was as follows:
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7,601() $4,700 I
$9,753 5,3 I $5,2iS
The fee policy can continue to be based on this methodology
However, when TPSL was the only bulk time user the
assignment of costs was simple. With multiple bulk time
users, assigning costs will become more complicated.
An alternative methodology is based on the total. cost to
main tai.n the field and assigns a portion of the expense that
is indicative of the sports team impact on the field. A case can
be made tl:.at: sports users are given much ofth.e prime time
(after school and weekends) :for the field. Sport team use is
much more intensive, and requires increased maintenance,
over passive picnic or Frisbee throwing on the Green.
The Superintendent of Public Works reports the annual cost
to maintain McKegney Green, including administrative
overhead, to be $60,000 to $70,000. This is based on the
current level of use and limited administrative processing
and inspection. The assessment of user fees is based on staff's
assumption that the cost of standard maintenance for daily
public use is borne by the 'Town, through tax dollars, as a
Town service.
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Maintenance costs resulting from additional services and
wear -and -tear by TPSL use has been recouped by the Town
through a billing to `I'PSL at the end of the budget year. 'This
maintenance has been assessed in amounts ranging from
$4,700 to a higli of$9,753 and represent approximately 1.0`9,
to 15% of the cost to maintain. the field. TPSI. has riot been
charged a bulk -user hourly fee.
For this study, an averaged annual field ra. ntenance
expense of $65,000 was used. It is assumed that 50% of the cost
of the Yield maintenance is attributable to the permitted use
by TPSL.. The hourly field rate is based on this expense. The
501 of* use assum.pti.on i.s based on the 'blanket" scheduling
of field time for TPSL. Blanket scheduling is the time when
the field is scheduled, however, may not actually be used by
TPSL. The actual hours of use by TPSL have not been tracked.
The cost to the users would increase under this proposed
fee policy. Additional users, as defined by the new permit
process, increase the wear- and -tear on the field and the costs
should be borne by the user groups. Lased on the preliminary,
2013 requests, field use by all sports teams will total
approximately 700 hours. Leased on a total maintenance cost
of $32,500, the cost for each hour of field use is $46.42. This
rate represents the cost for use at the current level of service.
It is recornmended that a 30`9; charge be added to the base
hourly rate to fund a McKegney Green Fields Capital Reserve
Account making the "fully loaded" hourly rate $58.00.11 lie
Town may decide to provide a discount rate.
The table on the following page displays rates based on
various discounts. The second column illustrates the
hypothetical cost to TPSL based on the various rates. The
second table illustrates the rates currently charged by
neighboring communities.
The Town recognizes that the sports use of the field is
a service provided to resident youth. The Town must
determine the methodology and the extent to which it
will subsidize youth sports and /or encourage use through
its pricing.
10:C3't'?IESPOtT� �(A Ai E ^.SF.P�T:;RO: I' 1, IFLID USE.AuRELINILNT 7
u11 Cost with
$58.E)0
Reserve Fund
TPSL 2013 Hours
(Estimate)
559
10% Discount
$52.30
$29,179.80
20% Discount
$46.40
$25,937.00
30`io Discount
$40.60
$22,095.40
Tampalais HS - Synthetic Field
$50.00
(Weekends Only)
Mill Valley 1 $3500
Corte Madera - Resident 1 $95.00
` 1-ie hourly rate assurn.ption :i.s based on the averaged current
cost of field maintenance *, at the current level of service, and
with the current number of users. The proposed hourly fee
1.
ol'$58,00 does not fund the additional cost associated with
increased service levels, processing, or additional users. The
impact on staffandadministration include:
Receiving and processing of forms, insurance, deposits
Field inspection after scheduled uses
Inclement weather field closures
Addressing requirements with multiple users
"focal IftIll:.'riours recIuesced are 686 hours. "TPSL time is reduced to create
time for SML.
L L .m.,. n,.....b.,
Z.
• Field scheduling
('pilling and collection
Moderating conflicts
ei
3:
3'd4�
Potential increased demand for field use by bulk and
non -bulk users resulting in increased maintenance
To identify the staffand fiscal impact, the "Town. must
deterrnine the standard of service it will provide and the
resources reciiired to deliver that service.
For over 20 years, there has been a single bulk user of the
field. Scheduling, user fees, and the procedures guiding; the
use of the field have been relatively uncomplicated. There
has been an increased demand for field use by other bulk
users, necessitating policies and financial terms to address use
requests now and in the future.
` 1ie challenge for the T`own is to establish public policy
that is fair to users with ari appropriate level of use for
good stewardship of the field. The intensification of use is
a concern in terms of :field preservation and safety. It also
wi.l.l result in changes for the Town's long -term bulk user of
the field.
It appears appropriate to establish a use policy that
defines athletic field events and specifies requirements
and procedures for approval. Regular, non-.special use of'
McKegney Green shall be evaluated on the following factors
by the Town Manager or designee:
Impacts on field
Impacts on traffic
Impacts on parking
Impacts on the general environment
The Town. Manager or designee may waive any of the above
items if they are inapplicable to the proposed event.
2013THF.SPOT?TS IANA(3ENIEN -1GRO P 11LLDL' SEE AGKvi_M E N 'If ' S
J.
a3 k'
g e e�'� '�' ,.,r?' Y t ESL •x. : F ? ti* u
The Town of Tiburon. requires an. updated McKegney Green
field policy to address anticipated increased demand for
field playing time, while preserving the field for public use.
The following policies an(.,-'fees are recommended for staff
consideration.
III�,..,.
Ortly the following groups may reserve McKegney Green
for use, and they shall be allocated according to the
following priority:
Group ]. Town sponsored or
co- sponsored events.
Non - profit _youth organizations with
Group 2 a minimum of 75% of 94920 Zip Code
participant residency on the field.
;on- profit youth organizations with
Group 3 50%-74% of 94920 Zip Code participant
residency on the field.
Residency is a common. and justifiable criterion :for
establishing a priority system for field reservations. Often,
non -resident groups serve to fill - in unscheduled hours on
the fields. Through higher fees paid by non - residents, non-
resident users contribute to a higher -cost recovery. However,
often the fill -in slots on the schedule provides a very narrow
`window of opportunity' for non resident organizations
to utilize community resources and ultimately results in
limited, if any, use.
NO Nr'
In the case of the Town. of Tiburon, establishing a policy
addressing only resident use is justifiable clue to the lack
of fields and the Town's priority to serve the needs of the
residents.
TWO OR MORE EQUALLY ELIGIBLE GROUPS
REQUESTING SAME SCHEDULE
�s-
In the event that two or more field requests with equivalent
eligibility overlap, the Town's Superintendent of Public
Works will use good judgment in determining the field
allocation for the season. In these cases, priority consideration
shall be given in the following order:
I. The organization with a history of past field use on
specific fields will have first priority
2. Sport. in season
BULK RATE RESERVATION POLICY
The purpose of bulk reservations is to provide an opportunity
for continuous field use scheduling by local organizations
to accommodate their practice and game schedules. Bulk
users will be required to provide schedules to show when
McKegney Green field is being utilized. If it is determined
that the allocated time on Mckegney Green field is not
utilized by the designated organization /teams a total of three
times during a season /or- reserved period of use, the field will
be reassigned. Town staff will notify teams %organizations
when it has been determined the field is not being used, and
prior to reassignment.
NON- PROFIT ELIGIBILITY
To qualify for non - profit status, organizations must provide
a copy of their letter of non. - profit status with their. ID
number. Payment w th an organization's check: is required.
2013 THY SPORTS iMANAG'PVIENT GRO1. I.' FiEL.D iJSL F:CREti14EN i 9
TOWN OF TIBURON RESIDENCY
For purposes of this policy, a resident is a. person residing
within the 94920 Zip Code.
Residency verification shall be provided by a master
league roster complete with player's first and last
names, address, phone number.
Rosters must be made available during field use time
with organization representative
Youth groups are ages 18 and younger
Any organization found to be misrepresenting its residency
status will have its permit revolted for the season and will
be assigned last priority for field use scheduling for the
immediately following season.
MCKEGNEY GREEN CAPITAL RESERVE FUND
Despite its use as the Town's only sports field, McKegnev
Green was not designed as a sports field. The Green provides
a large grass field for short practice and limited game playing
opportunities. To address the increased sport uses, the field
requires a significant renovation or replacement of the field
to provide the necessary irrigation, drainage system, and
field design.
The demand for field use by youth sports groups is growing
and with the increased use, there is increased maintenance
and rem.ediation required to keep the Green a playable sports
field and multi -use field for community activi.ties.1'o address
the maintenance issues and getter serve its residents, the
'Town should consider the renovation of McKegney Green.
Currently, there is not an identified funding source %r
field improvements or major repairs. There has been sortie
funding of equipment and increased maintenance funded
by TI)SL. This is through an. informal arrangement in order
to maintain the Green for soccer practice and game use.
To address the need for funding, the McKegney Green. Field
Use Policy fee schedule includes a 30% surcharge for all
field rentals with the funds allocated to a reserves account
to fund major capital improvements to the field. This will
require a budget policy to designate these funds for this
specific purpose. The policy intent is for field rental users to
supplement the investment of the Tiburon taxpayer.
Other policy goals to consider:
Amortize the capital. investment
Pay for and augment operation./maintenance costs
for a field where, tax appropriations support the
basic services
Assess a portion of the costs of the field to users who
may not be tax supporters
Bulk user fees will be collected prior to field use. The Town
may determine to collect the fee prior to each sport . season
or on a quarterly basis. Failure to pay the fee will result in
the default of the permit and loss of reserved field time. Bulk
users are defined as users with on- going- and reoccurring use-
of the field on a seasonal basis.
L Bulk permitting is defined as more than 0 uses
per year anal will be billed at the rate of $ )2.20
per hour (assumes 1.0% discount) for all ;granted
permitted hours.
2. Fees will include a surcharge for the McKegney Green
Capital Reserve fund.
3. A (lel)osit of $l,QQQ is required at the time th.e permit
is issued.
Shorter season schedules (less than six times per year)
and one -time users shall be charged an hourly rate for
reserved events.
20I.3THESPORTSMANAGE IENTGROUP FIELD USE AGRLLNIEN'I 10
M$Y £¢:
e z •':
�_:
o S>� >• v., k,.. ,mow. .... .oi. ,`
rkx`�.
.. 7
TOWN OF TIBURON RESIDENCY
For purposes of this policy, a resident is a. person residing
within the 94920 Zip Code.
Residency verification shall be provided by a master
league roster complete with player's first and last
names, address, phone number.
Rosters must be made available during field use time
with organization representative
Youth groups are ages 18 and younger
Any organization found to be misrepresenting its residency
status will have its permit revolted for the season and will
be assigned last priority for field use scheduling for the
immediately following season.
MCKEGNEY GREEN CAPITAL RESERVE FUND
Despite its use as the Town's only sports field, McKegnev
Green was not designed as a sports field. The Green provides
a large grass field for short practice and limited game playing
opportunities. To address the increased sport uses, the field
requires a significant renovation or replacement of the field
to provide the necessary irrigation, drainage system, and
field design.
The demand for field use by youth sports groups is growing
and with the increased use, there is increased maintenance
and rem.ediation required to keep the Green a playable sports
field and multi -use field for community activi.ties.1'o address
the maintenance issues and getter serve its residents, the
'Town should consider the renovation of McKegney Green.
Currently, there is not an identified funding source %r
field improvements or major repairs. There has been sortie
funding of equipment and increased maintenance funded
by TI)SL. This is through an. informal arrangement in order
to maintain the Green for soccer practice and game use.
To address the need for funding, the McKegney Green. Field
Use Policy fee schedule includes a 30% surcharge for all
field rentals with the funds allocated to a reserves account
to fund major capital improvements to the field. This will
require a budget policy to designate these funds for this
specific purpose. The policy intent is for field rental users to
supplement the investment of the Tiburon taxpayer.
Other policy goals to consider:
Amortize the capital. investment
Pay for and augment operation./maintenance costs
for a field where, tax appropriations support the
basic services
Assess a portion of the costs of the field to users who
may not be tax supporters
Bulk user fees will be collected prior to field use. The Town
may determine to collect the fee prior to each sport . season
or on a quarterly basis. Failure to pay the fee will result in
the default of the permit and loss of reserved field time. Bulk
users are defined as users with on- going- and reoccurring use-
of the field on a seasonal basis.
L Bulk permitting is defined as more than 0 uses
per year anal will be billed at the rate of $ )2.20
per hour (assumes 1.0% discount) for all ;granted
permitted hours.
2. Fees will include a surcharge for the McKegney Green
Capital Reserve fund.
3. A (lel)osit of $l,QQQ is required at the time th.e permit
is issued.
Shorter season schedules (less than six times per year)
and one -time users shall be charged an hourly rate for
reserved events.
20I.3THESPORTSMANAGE IENTGROUP FIELD USE AGRLLNIEN'I 10
1.. Resident users (G.rotups 2.3) shall. be cl: #.al -ged. an
hourly rate of $;5s.
2. A deposit of $1.00 is required at th.e time of'
permit issue.
'Flie'I'owii i- eserves the right to deduct froth tlue security
deposit all additional charges relating to, but not limited to,
custodial services, rrtair)tenarlce/ repair services, staff time,
or errtergeric:y- services that are required as a result ofthe
field use.
.A. security deposit may be fully or partially refunded for any
of the following reasons:
Damage to the field
Misuse of the held
Inadequate cleanup by the permit holder, requiring
additional custodial /staff time following the permit
holder's use
Violation of field use rules
If the additional fees due and payable exceed the
amount of the security deposit, the permit holder
will be billed for the balance due. Payment will be
due and payable within thirty (30) days of the date
of invoice. Fees that are not paid will be assigned for
collection to a collection agency- and the user group
will be ineligible to apply for field use until the unpaid
amount is settled in full.
CANCELLATIONS
For shorter season and one -time user activities cancelled by
the field user 30 business days or more in advance, field user
will be refunded 1000 of fees paid less a $25 administrative
fee. For activities cancelled by the field user 11.29 business
days in advance, field user will be refunded 501. No refunds
will be issued for cancellation within 10 business days of a
scheduled activity. Cancellations must be made in writing
and submitted to and received by the Town Clerk's office to
be entitled to receive a refund.
�:., a..,. s �.�_.. ��. ,.�.w• .�,,,.. .,a. .a. .•a. L.r.....;,,. Yom, .N.„,„,. #�} a� �k �x::ce� �� ;
Hit rains on the date of reservation, another date will be
made available or a full refund for the rained -out date will be
provided less the administrative fee.
Bulk scheduling users titi-ill not receive refund or rainout
date privileges.
Recognizing the preservation ofiMcKegney Green is a
priority, anal due to intensification of use by sports groups,
the following uses will not be allowed:
Commercial, for-profit, and /or enterprise use
Adult shot
-t teams
Private events
Simultaneous mixed uses or sports on the field
All users will be required to provide insurance as primary,
non - contributory in the amount of $1 million.
�; ..
Cooperation by all users is required for the preservation of
Mc_Kegney Green grass fields in order to maintain 'playable'
field conditions. In. addition to field closure during rain., wet
and /or muddy field conditions (refer to Wet Field Policy),
there may be temporary periods of field. closure due to over.
use acid /or unsafe conditions. Field recovery periods will be
determined by the Town's maintenance staff. To promote
field preservation, the following policies and procedures have
been enacted:
Field use, especially practices, shall be conducted so
that the action takes place on different sections of the
field, thus reducing excessive field damage in one area.
Rotate use of areas, and stay off bare areas to limit
erosion and further damage. Avoid wear patterns,
especially in front of goals by rotating goal placement.
2013, THE SPORTS 11.ANAGP ^• EN'i GROUP �'IEiD US tiC,l i E ^ ✓t ' `i' 11
Assess field conditions daily and make adjustments as
to which areas of the field are used.
Do not overcrowd fields by scheduling rrlultiple
garnes /practices.
Allow a safe distance between playing areas for safe
passage of spectators and participants,
Replace field divots at end of each day to assist in the
re -root of grass.
No tarps or material, which may damage the grass,
may be placed on tite grass. Any coverings used on. the
grass must be made of a breathable material,
Remove all. equipment at the conclusion of. each day.
Report hazards to the Town's maintenance office at
(4151435-7399.
Users tnu.st comply with "Field Closed" signs during
these closure periods.
The Public Works Director or his/her designee will be
the single point of contact. for cancellation, safety review,
and scheduling. The Town reserves the right to cancel. an
approved reservation due to maintenance needs, overuse of
field, or unsafe conditions. In these cases, the Town will make
all attempts to provide advance notice and reschedule use or
provide a refund for cancelled scheduled time.
MET FIELD POLICY
The purpose of the policy is to guide the use of IvlcKegney
Green, and to prevent injuries and damage to the field
brought upon by inclement weather and /or unsafe playing
conditions. Ali effective field maintenance prograrn
is essential for safe, quality fields. Groups who use the
McKegney Green fields are expected to assist in protecting
their participants and the field during periods of rain or
inclement weatt er.
r�M.M,S
Athletic use of wet or saturated fields may cause extensive
damage resulting in field closure and costly renovations.
Groups shall abide by the Wet Field Policy and preserve the
life and condition of the fields by not playing on them in
wet conditions. The following policy applies to a period of
rainfall, over - watered fields and /or irrigation breaks.
All grass fields are deemed closed to use at any time
during rainfall.
The Town reserves the right to cancel or suspend field
use hermits when field conditions could result in
injury to players or cause damage to the fields. Permits
may also be cancelled when the health and safety
of participants are threatened due to impending
conditions, including but not limited to, heavy rains,
smog alerts, or pesticide application.
During inclement weather, the Town's maintenance
staff will assess the playability of'I'own owned field
to determine if use will occur. Bulk -tine nertnit
holders will be required to designate a field conditions
representative to apply this policy after business
hours and on weekends.
Users will be required not to use the fields durino or
after heavy rain, or when wet or muddy, for at least
48 hours.
A failure to abide by this policy may result in the
revocation of the permit and /or the assignment of last
(or lower) priority status for field use scheduling for the
following season.
VIOLATIONS OF PERMITTED USE
The Town utilizes a three - strikes policy for violations of Field
Use Allocation Policy:
1. First offense: written warning and restitution for
damages, if applicable
201;;TttE SPORTS N[AvA(: r:':iF:NTTG
ROT I' 11' DUS _EA CF:LtD9.ENT 12
F �
2. Second offense: written notice of three day suspension
and restitution for damages, if applicable
3. Written notice of termination of any existing
permits, loss of future permit privileges, and
restitution for damages, if applicable
t t
The 'Fown Manager or designee, or Chief o[Police shall have
the power to suspend, and shall susperid, any athletic event
permit if the applicant has done ar7y of. the following:
Violated any provision or requirement of-approval
imposed on the permit
Violated any provisions of the law
With the actual conduct of the activity, threatened
the preservation of the public peace, safety or general
welfare, or unreasonably interfered with the use
and enjoyment of other property in the immediate
vicinity of the activity
The `Town Manager or his/her designee will n..al e
interpretations of the meaning of the field use policy, and
may override the policy if heishe determines doing so is
in the best interests of NZanager's
interpretations shall be !final.
M.£'
3
N
2 013TH1 .. SPORTS ;YI.ANAGLMIENTGRO; P 11LLL)USLAG4 EL';ti,I N'i 13
k_
b .rus 3 ti* 5 s i 1%,.o: Z x
..: ::'EA.: s8,3.gr« •rw..,. !aa,
x s F,' f. P .«g„ .'n F aL z k�, r, i .rsyx3 x � �a-. ♦ Q3. i r � �., - ism` � �^,�z .,wu`.�a, x 9 �.:
r. -.
° a £f '�5.:
,a5r.
The field will be closed to rental groups annually for
maintenance and recovery periods from Thanksgiving to
avid- March.
Signage at McKegney Green should address the following
rules and regulations:
It is recommended that the following; lacrosse conditions of
use be implemented:
Lacrosse to set up nets behind goals
I-,acrosse field layout as illustrated on the attached
map (see page 18)
Required distance from bath: minimum of 10 yards
on each side
Use restricted to specific age groups: boys U11 and
girls U11
Practice field use for Spring season only
201 3TF1 . S110RTSi0ANAGFA4ENTGROILA' l'lELPL!SEAt REErt'ic.ti' ; 1.4
..........
MCKEGNE'Y GREEN
AJ! HLETIC FIELID USE PERIV11T
REQUEST
EVENT INFORMATION
EVENT PLAN INFORMATION:
you rnuil!jr)'c, daWs or
sheet and attach.
an on-goog rvm4 p4am? prop de
on separate
Describe you., pans for the
AM PNM
A M
E A7 H L ET
FELD PTEP
EST ROWED AT I ENDAW
APPLICANT INFORMATION
Lli`,N-UP 8: REC-YCL!N"-,
NAME
EMAIi-
�l RST AID
ADOPEY.,
CITY
STATE zip
&
PRMARv WCAE n
SE-,L'NDARY PHONE i.,,'
POLL IN 3" l'-v'J+Z,,",t!
ORGANIZATION INFORMATION
OFFICE USE ONLY
FORM REINED:
FTIMAR" COFAACT
E, � -- P 0; S 11 "1
CONIAG 1110-�
DEP09T RECEVED 0N.
DEPO.511- P.-FURNED
EMAIL
DEP09T RETURNED ON
CELL PHONE E
-),,---iCF PHONE i
RENT
'ENT 7 IV
C 1 Tv
STATE
DEPCS11 L I U IN D N(D .1.- S
0WANIZAT K14 INCA-PURT TAX AD
Town Of 1 Won Pubhc Wa 5, 5 --il-jron Pvc., Ci\:,4 20
5 '.3173 73 1 wvAy vo w n o 9 14A n n.
APPLICATION PROCESS
�
�ip,plication,, rnuq be on a Win pavOed by he Own of Obwon nnd SUbmitted in petson to the lown (AW We at Town Had cluhnq,
bus'oesshouu
Z No ,e,e'vanonsw,U be aoepred by phone or email.
z. nenle, musu be 21 yc*o or^ue or o/ue'
4. ne|dequeooead|/neA/poony bulk shedoxno�
Reid Use March-End JmovembsRemit Requests accepted November 1)
All fe|d/evueu,muubemaJpin fewer than ten (1a) calendar days pno/warjesveuuateKx0onueno oN'pqu'ooarheoneor
apnxcaoonmec exsemauonwme r/dd dosed annually frnmDecembe,reb,ua,»
S. Only zhe'ndmuua| listed onJheono/na|anpocauon/,aut1hnvzedzcmakechangesuz the resenauoo.
a. ceojticate of general |/am8Ay 'nsuonce nammo use, as p',maw ovn'cnnmbumrY 'n be amouo/ of S! mU|un w^U be mou.ed no Iasi than We
(s) dam behre h,st me
7, xesemauon,am band onthe pooxtys�tem�
Group rTovn sponsored o/ co-sponsored events
GmupZnon-pmh; youth o.oan/zaoons with amm'mumof7s01oosznz/pcodepau'c/non- re`'dencvcn/hefield
omun a� wan'p/ohr youth, o/gan/zo-lions with 1,)4920 zm Code pau/cmant *ess/dency op /oehe|d
a No commemk ente.m/s, o' onvate use of held aUm°ed.
mm pemovwU be apvrr-';ve6 onk after 'ee/p; oroenew| ham|nv insur-ance cemhcan nam'no the use group as nnma'x no"-ommbuu,/y m the
nmounl�o[�"million,
AGREEMENT
By signing, you are agreeing to the below statement as well asthe policies and procedures that govern the use of McKegmey Green Field.
1, the u ied,nntexa|rc[nvse|fo,me designated owan/zarmuuo -hat | have ,eme�ed 'he eawa-!onpmca|L,sy
and reg:|auonsfo/Tewckrunev Been Odd use and agec and wm abide bvthon,m|es and /eou|auonsbeln; dying and aim thewem.|
unuemtano tha-, aouoen, and/or HOW insurance, 's not n/ov/ceu uvrheTown | fuohe/ao,ee to sve and hn(d hann|eo the Town ofnbumn anu/
o'thev employees frcrn any loss, clair-is, liabilities 0i damages, anc,/or injuries of poisons and property that in anyway may becaused hvmyse|fo/ he
des/qnaeocwanoa,on's use or the mckegne, Wen ned.Kmynrganoamunaoree'agree o accept and asumetuUnspons/b/|r/ and |iabmq; ffo/
any and ad expenses resumnon hnm anyacooents, /riuneso, uamage mzun'no du,'n9 our use
/ have e*u the rubs anuregu|auonsofrnnta|caehAlyand agree- -c -,hem aswxne
SIGNATURE opAPPLICANT o^rs
r p.i
t
'V feed 300
Ga.".XvIC earth meters
201.3 THESPORTS NIANAGFNIENT GROUT FIEEL D U SIE A G R I - E P,'l E N"! - 18
F;
"0,
e xI,.. q+.0 ,u .»k#5::' :an
On March 19, 2013 Town initiated an interim agreement to accommodate the 2013 spring season field needs of the T'i buron Peninsula
Soccer League (II'PSL), Southern Marin Lacrosse (SML), and St. Hilary School (SHS;.
The Town initiated the following temporary field abreeirient:
Tiburon Peninsula Soccer- League granted field use:
Mondays from 3.30prn -7pm
>> Tuesday, Thursday and Friday from 3.30pm. to 5pm.
)> One weekend day, to be determined
» Field use will. extend past Itrlenjorial Day
>> Pay for use an amount equal to the amount of the Town's accrued annual expenses for McKegney Green reduced by the
amount paid by RAL and SHS.
Southern Marin Lacrosse granted field use:
» Tuesday, Thursday and Friday from March 1.5 - May 27 from S -15pm to 7pm.
» Girl tTE and Boys Ull and younger age groups permitted
XII Safety netting will be erected behind the- oals and removed on the same day
S.1 I. will pay for the use of the field at an initial rate of $h0 per hour
SHS is granted field use on �ti ednesday from 3.30 -7pm
SHS will pay $60 per hour.
2013THESPQR'I:S APP`t.NDID
°
K4���E(�[�EY (��EEN /�THLET/(� F|EL[} USE POLICY ATHLETIC EVENTS
V`e|'mo.n[/mum,` x/^)u4"(v^/m|mnmmnn�`i`mkhy ill /mx)qoo||l",o/|iha,x|,^`mm,g,h�
,esou�s�The��nacknowejoesma�srousa�a�ndamen�|comnonen/o/axea|�hy//hs�Weanu'ecoon�rz�a�mcmg��G�eno�he n
Town mhky^ heQ a,d /, hmhk ed )n |o a| xs/denua| n/ourn o'/ acuv'os T e nu,vo,e o /h/, po'n /, m oudme /re Tcwn /o'edu,es
^od�nm|no|/c'e, 1: »em"!m11: i ed, Use "(mc��:e,'oenalhke/che|d.
7m, pn^wha, ��n euau|/,hed m a�u�rhar�he mcK �nevG,en �a|� o mUur� �' ns�a�mna| an� s�mpnc �nu/ons�a� se/,p�he n��so[�he
-n -n and m as dea, po|o|e� pmc�du�� egu|auon� and ema| �e for such use. �e pohc,prou,e,nhat pe'moted u,e� ae �|� m�m`eu o[
meTown\oume|me`�hatgme'nmeo:`eo//xea/Ne/che|dihe��necoon/ze`rha/mere/mm'nqp.00s`pmwde`ann,oan/zaoun�heexc|u`/ve
u,ro-mumonryG,eenField.
PURPOSE
me purpose o,�he wcKeqncy �G_een p'e|u use po|/cy /, m:
. Er.tab//sh voxcus and procemu^s governing, lhe exclusive use of Geen ne|u
. ws:re Tuwn of -1 /e' p/mnty ocoss to me a/N*oc op|d Joev mppoo vith tax do|/ao
. coUe�,easonau|e fees fo/ the useo[ the he|J in `unymo o['u onoo'nu maintenance
l. that decisions egammg uSe McK"egnev Cnen ned aehasce.d in the best /meest, neigh�omoods and rs/ue:�-cfJ%(,
rowno[Tibumn
tha�apn,np,/a-osoonzare pe/m'ued on wckeoneyGreen ne|u
. ma',mm/oem�/v.�u°r^f/o,nommuaodmev./v,Urnoa|/�,xn.,:U`�uchcNa`a|'wm/eumm
r'�d ue pmm,u ae ,equ,ed kx exdus've he|d use or b/ an, empo'a� o, on-gn'o� ua`cna� n�o'`ms/�| and o/nan�ed ose o,wcwegney seen
�/h�u� �AJ ma/n/a'neJ bv/he lowri, and o/e /u fee aod ec 1, 111 v depcax u/emem m aoo.dsnce wnh /he xm'n o(nb:mn mun'ona|
sue field use F,'elrn,-s.
1. FIELD USE PERMITTING
wcxeooeyGeen field Space *noeus �' /p*o*� o/ganoed mea�co",�,eJ once pe'�a, �' me�U�*no �a/. F'Nd ,nacp s awa�ed nn a
eac^�m�,pe'/od �'zhe �xo�mg yea� wa,ch movembe,. To apply wc��nevoeid use pe,m/� an anr|/can� r000�bas/sat the beomnmg of
2. FIELD REQUEST FORM DEADLINES FOR PRIORITY SCHEDULE
k'esp-jnses 1,c, equest, all Feld ajlr)'-a�ion vAill [-,,e plinvide'J \civembet K.) I rame yea! ac. su�k-;,imt' -:,I.
3. NON-RECURRING USERS FIELD REQUEST REQUIREMENT
A fie|d uo, 'eoe"auon equeu muu be mame nnb�e' than �n (�o) ca�nJa' da� onm m ,�e deu/*u oo�(s) oruseaod pno.nz a pe/mc uemq
'�,ue�pnmro�msu�nemus,besubmu�up,/u,mppnn/z/�ueDepos'�/suuea��ev�eu,�cuestzubn/�a|
Towncx_: ibu,onpomc Wo!ks 50snuomnmvd,TuufOn.cA94920
4115.435.7'37a |w�w,omnnm�vmno,� nrvo8.o�o no�
�
KA[KEGNEY GREEN ATHLETIC. F|ELED USE POLICY ATHLETIC EVENTS
«. FIELD PRIORITY
�'xeno,yo/,,n|.d'/ use w,Uir^Uw^/u/ko°d.x.oauJkwmu|vmx/vdn*muoo/`�,nem
Priority Group Classifications
Gm:rWnwnspoosor(�cn,co'spcnm�dm�m�
Gmup z won'v,oh/vnu/h moancoonn, wxh a m'n/mum of 754 z/v Me 94920 v^mc/pann xs/d,nc/ on the MI.
omup a whn-p/oh/yrvu» o'nunua000, w,/h zm [oup 94gzo paompam /e`/Jenr/nn /he hr|u
Two m More Equally Eligible Groups Requesting the Same Field
In the even/ U`^/ two or mc,e held equeoswoh rou/vak, wm/bJx, ovedar /heTuwn Manager m h/dhe' d's'oneewU use 000d)udomen/ m
ne/~nnxrth". ho|./ :Uwa"oo |m th' vown |o K^cmso� o/mny WoU /,ow,.. �;axw"o xn uU|owvm o/dc'
T The omangauon with oh'unln/ pan hid we, nnspeci�.cfields h,st»,mvtv
z rhe sport m seazzn ssec no p/ /o:/»
Non-Profit Eligibility
Tooua|'y for non-nmh rates, organizations nus/nmndea copy o/th*'|sne of non-pioht status mh/he/'|Dnumbe' Payment wohan
organ/zauon! check /sumuoeu
Town of Tiburon Residency
A/esiueo-, is person ,enu'ng wukm z/p Gooe 94e20.
ms/dencrw,nfio,tioo shall be pom/ded by a maste, league MAN / compete w"ch p|ayer% fist and last names, admess, phone "umbei. *oueu most be
made avaoab|e during held use tit ewo,`o/Van'zauooepesen/anve
xnv oganusuon buno to be moenfesennng Qs xsidencvs�m, w,U have as pe,mn evoked Or the season and will be assigned |as- field
use `cheduhno for the /mnedete|v season.
Dehnibon of an Adult
AduQ5 are defined as Lhose aged A aid over
S. FIELD ALLOCATIONS
The field will be penn'ued for amvu'eshat n u 'mendedA dsmned A dass/hedQ o/R),auwmes mnd"ct-Ed in a manoe, thiai ac-, ncn
compromise puW'cmkyv or held n"a|/� and mt-eg'oy. [omme'oai 5/-pmhL onch/b/ enem,se vse hxvoum m adult mnanu3`mro are muaUoweu.
6. FEE
Deposits and ^ou|v rate fee are chie and pqable prior to -the issuarnp of an appove(i held use perinit -Pie _Tov,,n may delounne to collen the fee
n,o, /o each sport season or quoue,y, raJure k) pay the &e vod| asuh in /he de'auh oUhe »e,mn and |oss o[psewed hc|u xne. ne|u fee per hcuc
. nou,|r,*e 050 omu|rz»
ouVpennnnnu/,dewnedasmoie than ,n(Q Wes per ,ea, and w,UbemU~du:a ate orsszzore/xcu'.
Town cxTbu,on�_,uuoc Works |`50aTiuuroo Blvd, TibumncAe4szo
415.435.737a 1 xeoaoo/` PG
°
-A . .....
M (��E�3NEY kSREEN ATHLET|C F>EL[} USE POLICY ATHLET},C EVENTS
7. DEPOSITS
� / e -11 smn|e field use �sepoonns. Bu|k sch��nuah� up q a euue user a/e /equ11e0 to ornv/dp a S /'000 i,efundab|e
ocuv�ueroar.
rheru°m /ese^ves the oohl, toue�ucc 5nm /he sesuoty,uep.nsu all audmona| charges e|aung uz bu� no' hm'�ed to, services, momamame/
rena',sem|�-c., um�o'emer,:�encv services tha�. are eoo/ed ac, aesuxof.
oomxo+/ox'o^,N
w',zeof the ndd
madequa� dean:p bv �p pe,�|� ho|de� ��u'nno adumona| moc�/aKs��ume �/|m*mg �e peonx ho|de� usp
. v'o|amn o[he|d ose m|e�
|f�he additional f1pe auc and pa-vab|e exceed -he amoun,offlhesecunwdepco't the pexnu holder wd|bebU|ed�,t»eba|aneuue.p�memw,Ubp
dueandpqmb|ew, hm� hmy(so}d ?, ocfr, c, uai eop'nvoic.e Fees that a; r2 [lot pa/dwNmake/heuse,omup':e|�|b/encapp�h»rh�duusvnn|me
unpaid amomto settled 'n�U.
8. INSURANCE LIABILITY
�a a condmon u[pe,mu approval, �e pe,mx hoiue, shaU obem msu�nc� us equ/�d by �he Town ��ome» as ,e� �nh in /hi� paragraph. -The me,mu
hu|de, shaU p,owde /he rowo /�[o/neywi/h an en4o�emen/showmg -he use,g,oup as n,/mam ncn-conmbu/o� m 'he a�oun� o� mUhon� �he
|'*von/lJ"/x^`umkc:d'/u/a�o(dmmu| umo'pnooedmuom''y |i`,,enno|mNe'dmUa|mn9n^nmdemnmmnnndao,oannrv.n�u
mcem"|fyvvd hold txeropn ofou:'on, /t-, o0ers, agents, and vo|o"oerS; xannea h-orn anvda'm,,, |a�UuieS, lo-c- v' expenses aysmg
rhe /nsumnce �I-en/hu/e mus/ aUniJ o:e 'nJ|mn dol|^', (g'000mm) n[pnmam non-(:om'/buro/, oenem| |/ooiht\ cuveeoe r�ei mzu/ene and conmm
Jhe mlon:a/mn.
. c�ne |/abU/ vcov ooe<pmpeovandbodi lyimuw} as, emden-:eduyan/nsu'ancpcemhoa/ewotoancndmy,me! heoeyumupus
pnm:mconu/bumyond�he��ncxnuu,cm�xDDmDwf�|w�uRcD
. ��uaonzeo(snd�arxo,n achangeo,ca:ceUaucno/ the nc|K»
A d d/r, 1.nna| Y.
. T I I e- T ow I . d',dv/ms /'spn rig bUoy6o, anyamdcn� /n)um |/ab/k/» I o/ domaoe m ne'mn m pmne''yas a /c'sok eronou/hoved hdd me
9. PERMIT RULES AND REGULATIONS
Rules for Permitted Use ofmcxenneyGreen
. penn/�snnmbet�n�e,��ao/o�do,sub|ea,ecmanym�e,pcoo�gmupo,o�an/za�mn�,nnyeason�5ub|easmqwU�xso�m
revoc vonofthepenn/t.
. |e"n' ^o|deo` :all ',smo U`e, unmu'cheU �nc"ocs|� 'eS-o'vr/ ao,! pa I'd m' o,4o/nnx»s( m U`e" ven,/1 *x.no i`oun, mm/ hem
vu�e�/un n��evF'e|u use pe,m'� anu �:n oo�e,mcase/ho� is n�� � adu�� �hequeu/ono[�oo has pmn�/n uo,o/ ,eemauon �,
-,/efi-Idmqoestmn.|ftrepexnu holder mnnoi u,eafield unaunon-,egusebvancn»e/nauu the pe,nu -older should
con�o�he
Town c' /bvnn po|'ce Depaxmen/a;4 d�2oo1
ruv,/ncxTbumnPum:c.w000(`5,osnbvmnB)I"d,T'uur on, cAs492o
��5.43' 1.7 7� |vvv\/w.mwnm+/uu,on�,� np^oarmo rsa
�
K�(��E(�NEY(��EEN�THLET/<� FIELD USEP(]L|(�Y ATHLET)(�EVENT�
. Thepe,muho|oe,mmbe,espons'b|efo, all acnon,ar hat au�,e -he//al:eodce,.|fnddu/ona/m^/nrenance
uequved (m excesso/norma|semce/me) m I ;? smemp p/em'seS, mf equ.nmenl, an�b,moneuv/o reasonable ucle bymherS, the pe'mx
I- Iome,shaUber�hor gedaco/d'ng|v
. [omv|amu hum su.oundmg neighborhood es'ueno as -�o the pern'ceers aowvy level, x/e, aou ueuo� anu/o/ �'s'ega� o/va/mop
egu la-ion mu|u|eoc to the canceUau000' 'hepe/m/, oe'a,l�euu,eo/ the secuntydepo,'�anothe denial "(U`ch,|xonm
''e 1-Utu,e.
. ripm nybe pa m e/ed uup us |ub�/,/ /oen m a heNm n
. y and |^.xmen'm|` mu`/ i)(' onchumua/ oU omowi�o /'evn', |'^a/,J ,n Uz v|^*^o f1do when g"akamnm h"n,, uo|ued f--), p|au
teymvs/LesecumdoKOle' field mamanne/wh/chwJ|pe°en,orppmoo':n/»,-1ZsrJ()u5ro"d/uun/ucause/nju�manvneoen
. n,e/n�n /ee/my/he ouN �canue| an app'oved ��'vano^ due /o m^m�nvnce n��� ��m�ni�he��d unsal:- cunJmon� o,mnO,z
wx»vTcwnmen�m��ee�use�axauem��vwUbsmaoompnm�eamm/mumo��sd�an��ncenm/ce�|o/hemen'oranememeo�vo,
canc�|�mnof^n e 1deques/bv the n^xnaIuU'dvnd will _,jep'oadedexcep; 'n -the ca,eu| bull u`eo.
. ne|d muum,/m�pau|c'nant,and specamou,p*,km 8|ack/et Pas- ire nuhl'cpnik/ng�ni e ne|d useoshcuM no�u/��moa|s�o� /I
m devo|n�o reeded �nu'de vaumpao/, and spec�uo /o � pvmmo �/ c ea /»eop u u'
mdv��nau,c'nanuand ,pe�smom�ss'gnasd pa�mg aea�
. \oo'uupo/ 'ndwduo| u Pem/'rlJ`d m a s/*aoe unu (o/ s'm/|a' on"/ ^mund heldvwmou/ vwmpn anp/me|hom the Town.
. usco m's-, up anu emme anv��»h oenemted by�e/' act/m4.
. oa�esandn��/osa�nm+���ube�e��amo,emendpau1u�cmpm
1U. GENERAL K8[KEGNEY GREEN FIELD RULES
All ()fTownofnbvwnwunmpa|coue `kleau|a,wn, apply /o the he|d
. A||or,.-j;anizeu n'zauoosrl", uIJ oI-: ta/nappwva| for use 6om the Towno,_ibu,on'nm'�aunosochac-t*/-,Voexproai"',aUoweu
b;pe,m/�
. �ouc.^m`d`aUucU,'//1r�,whx}`^ix^ux!Jmc'i |o' u/'~r''mm^�
. \o unaL,1hmI 7ed veh/�sshaxen�' �,c hdd aea o/ dnveoo meo,a�so, pa�dws|kwar
`
No) gambonq,h��o4moairo/c.c.
` w000nahbba,beques open hfeS,c,h�wu,b
` w00000/mgby/spe'm.neda/thehe|d.
` w � oo n a �he p'ounu so'�e�
` wc o|as s. coma/ne,s axowed
` w" ./'v I` ^Unw,
` �mn|�d s "und '� "o/ axnwed on v:/hou� �sen ^pn.mni
Towncx�iuumnpum�,Aiurk,/'sosnuvmnBl"d,nuuu�cAsw92o
MOCEGNEY CGREEN ATHLETIC' FiEL[) USE POLICY ATHLET|C� EVENTS
11. CANCELLATIONS AND REFUNDS
ru' Maws ca"ce|bdby the field use'zouus'ness days n, name /nadvano= field use 'will be/emnJed 1005 of fees pa'd minus aSzsadmm'om/^e
fee Fv/ activities cuna4Nd by me :se. n'29 uooneo duvs in advance, Did ue^vwU he eunued su% of bes pod. \o nhmd, R, canod|auon
wu:m m dom o[a oheuuled activ/,y cano4|almm must be mau, in wnvng, and ,ubnwed to and received by the Oeilk's mfiice in mde,m
be moueo to rece've a Mund Whew is mm on the date or,ese/vanou another date :uU be m°dp ^vai|ab|e or a N/ eFund �' ,|� vwx
uesvaoab|c But schedu|'nu w,x not receive ,amou.cae nnv.|egcs.
12. WET FIELD POLICY
The quipo%e ot he pAny K to qude Me use of Town athletic fields and to pieveIs rjums and dwrage to the hid bwagN cyon by mr1ement
weather and/or unsafe p|aymo conditions. �n eMemvefie|d maintenance pmo'am is essenna|fo/ sate, nuaxtyhe|o,. G/oupsv,/hu use the mcmagney
mokx^ usr o(V"(x n/ mm'n/u| ho N^ may onu^cm,n,wooz:ooe xy./|mw m h,N 06; au and "^Uv .,nmmunn`, uooF^ sxnU abide by the we p/e/u
,N/m and r/a,ve/^,UNo and .omm'm`m the n,|dsbyow,|aw:o"n'hemm,m/modmm`s IN, Wkxwnvpolicy mmu|L
I he [VcKegr)ey',--,ieen c,,Irasrs field IS Lhemed dond to use at any time Ming mWall. A Mue to abide by thin poIty mav result in thie ievocation of the
pemx ancliu/me an'nnmes of last (m lower) vnonm in s-atu,, forhe|cl use sc,edu|'ng b' the foUm*mg s��-ason.
T|eTow: /ee/ps the nght in cancel o/ s"Soenu heW use penn/u when held ondumm could osuh m /qu'ym olapos or cause uamaoe to ,he
he|u pe"n/ts mava|m be canu1led Men In mAoh and safety of»au'apanuare theatened noem 'mpend/rg conditions, mc|umno bor not
|'nusdzohsvy'am; smog o/e,4o/peyourapn|'cauon.
Ov'v`gmdementwe mef"men,wn!mamenaneuaffvwU^s-eo/heplav bJ'wo/lnvn'o�.vnedhe|cb/od�tennme,/mewNoco/
Txedeo/qnated epi-esemauw*shaU have the aumm/ym dme any/all he|cs w,/�m the rownt *ec"vmo p~,mo'r)old/ng "seuw,U be enu'ed w
ue,/oi Field condu'uns oepreseoKac've zcap»|, this po|'cya0er haziness hours and on weekends.
. l"'o \or use the held du,mo o/ ake/ heavy,u'n, c'w,enwE n/muddv fo/at bat *o huu,s.
?3. TURF PRESERVATION
xxo' �'ou,kvimvu,/v,Ux`m//.v`Ue^,N May oivd,iy`1wW|mwn9ymdymo
Field use, especa|lyspoo pact/ce, shcu|o be mnduoaj in a manner so thal p|a, takes p|ne on d/0fe,en� sezuonc� dtor", mus euucmg
pvess/,e tudwe, and damage m any o:e aoj. nuae use of areas oVe, use middle o" WK aea for u,8|s one da, and sides of the held the
foUmwngday) and whenpossib/e say oFof the fringe o, bare aeasxoomYeon/unand damage. AUowad/sT.ancebe��en the field
for safe passage c4 specavon and par-hapants.
2. Replace ujd Mow at the end o/ each ua,m help emo /heqwss.
s. Remove all enu/pmencatme conclusion o[ use each da»
4� pa/mo/ chalk a/e the ooyappoved me/xobo/apply:g Une� tc� 1,e held
1 nevno hid »^zu/& an,= ememenoes lo pub|/c w*'�sa/*1s'43s-,xs4,
a� mom,n�o/mamoa�wm/d`mavo�m�ge�po�s�maybep|����n�em��nru�co,rnng,u��muube�adeo[a material.
Town cx Tiburon Public VIv"oAS|,sos Tiburon alvc,Tiuu.oncAsw92o
41s�_?5.737'� |�wwmwnomusynu/o nsv000a/ PG
°
/A 1- 1 1 P"n 1 VA i��
MCIAGMEY GREEN ATHLETIC FIELD USE POLICY ATHLET|[EVENTS
14. MAINTENANCE
Q annual eu and enmouonp/oomm/s scheduled amo/mtam field sumamahJ//vucKeqne/'-esop/eldodosed for Use homwovembe,zo-ma,c^
�s �o/a re,zve/, peoou.
n.e Town makes eve, a0oo toaoornmouategmups and omaniz:xons, howev k the health anu safety of the uus' and the condn'on and n|yahx'ty
or-he he|d,akzspec uence./za/esu|/meToenrayckse tie held, deny use o/ -he field, and'/o! fe|due
||.o|ownu//mx"nen,oum*`wm`ed^n 'Ind x,|uo�~'�mwmmm"ehe|u,nmh�ondm^^`mmou;,vwcx�o.U`,^�*,ccvuxmu,x'
�v/a,ne''� 'u^`aoon, on��/ wm/�mmm,xmo,uunm v/m^nrmq^nz»o"n pvooy a/n/v,m^mog m^|ie' UKoeN m:u submit thesc,
/mpm"emen: /enoesu in advance to /»eTovnr No gmum ,wU be aUowed to ahe' vnyfao|n« hot obtaining, appumai
umomo|o""am:"vum'o,`mn,onnm^.00m/omranyv,nmm wuwm.n,xm|,e"d"n^mall, u:md,mm|mmc`moy"o-be used as
concesslorsHes by user groups, User groupq wuh permission ham -,he -'own, may sell food ago d-ninks at cost.
16. BA0NERG/SIG0AGBADVERTIS|NG
D,uanuanom shoo|u obtain appm»nate appmv | and or pe/mn(,) to meet Be esahhshed stancarnis requ/ed by the |oym s'gn ordinance po|/cy p'm/
to any QAc display a adventIong on Town pioper-ty, Ygnboards or bannels clsplayed in the f eld snouk-11 not be located ,A,,hefe they ctealte potential
negavve visual impact. They should! wher cliswir- nor inter,"eire ,/N,,,qh the over-all did eyerience hithe ceneial pLjbhc. Signs or banners rnus; be
. u) rennanentomuuremavbeerecuci.
. womanpmpvate |anguageo, messages m^vbeu/sp|ayes
. Eaoneo may be displayed only dun»o/xe dates o[ use mmcaudon the held use permit.
17. CANCELLATIONS AND VIOLATIONS
TheTownuf|/bumn.ese,ves�he right m cancel any/ese/vauons(pe/m/s) for field use kz'aovofthe reasons�
. �-nnM/cts v,,'thToam sponsored leaoma pmnm/n a.t/��o/een-
N/amtenance issues
ov u,a of held
. unsaWmoumon,
K these instancy, all attempts wdl be, nod, to povdp advance nolke ano to ienledule 5eld top The insuse of th- held", m thic, mconf7orn
mme he|d mou/auons, e`/ab|ahed policies and vnzedu,e or any War Aderai su/n o,|ma| |a* mA /eoo|auon or mdmance`h^U be ,ufhueni�
gmond,f.c.' the /mmeu/ate,cvoc u"normene,m/tanwo,deo'a|oranyfuzurespnxu^nonswc,efunu°^Ubegmoied.
Violations
The Tu�n um'ze, a m,ee'ookos poky Rx ,/o|auons, c- Field use Allocation poxrz
� ncu nhense wnoen wsm'no and reunuuco r',,7,, �amage^ |tapnhcame
z Second offense wmen nonce upMe do, ,usnem'on and osut�,oan for damages, /(applicable
a. wmren notice ofie,m'nauon ofanyex'u/no re,m/t\ |c«s of fume penne privileges, anu restitution fo, uamanes, it applicable
Town cxVuumnpumi� Works sosTiuvrinBl`d, Tiburon, cAsw9Z0
�
K�(��E<�NEY(�REEN4THLET}(�F|EL[)USEP[)L|(�Y ATHLETI<�EVENTS
Suspension nrPermit
/xeTownmannoe'o,�hec�'erorpckcesxaxhove/x,rowe,msus,en4aou��aUsu,pen�onva�meoccve^mn/heapphcan,hasuoneany
of
� ov , /� /m/mo� avpmv,,m m z
Z wo|^t.coaoypmv/oonscJme|:�
s� wmh �e a�ua| conduu of1,e ou'wr^ �ne�ned �he p/zenm,.on o�/he puN/c neac� o�� o, �eoe,a| w�/�'� o/ un,eamnab� m�ne�a
w|d`/heu�^ndem o4 moe.nmmeuv/n1he 'Neac�vov
Interpretation
n`clownwx:^oc/o,|o`xmun/o.`n`wUnmkom/oo/^,/oo"n`o(U`,mm'mmn|U^.heNop.po|^v^m|may,*rmdc/h../",xcvx|''yux`
dcxe,m'nesoo'no�oum/�e6eJ/mp,eu-n[toeTherownw^i r (,moon`soaxhehnr�,|
rowncx7uumn Pub ic Works |`5,os Tiburon m^d,Tuumn,cA**so
41 s.4ssrara |��wmwno�/uumo�,o
nsvoovx/` psr
DIGEST
Marc Levine v
DISTRICTI-iRr-
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Assemblymember Marc Levine
Mill Valley Office Hours
Saturday, September 7
10 a.m. — 12 p.m.
Mill Valley Community Center
180 Camino Alto
Mill Valley, CA 94941
Please join Assemblymember Marc Levine for Assembly
District Office Hours at the Mill Valley Community Center.
This is a great opportunity to visit and discuss state and
legislative issues that affect the community.
For More information, please call the
District Office at (415) 479 -4920 or visit
Assemblymember Levine represents the 10`h Assembly District which includes Marin County and southern
Sonoma County.
3•
PLANNING COMMISSION MINUTES
MINUTES NO. 1034
July 24, 2013
Regular Meeting
Town of Tiburon Council Chambers
1505 Tiburon Boulevard, Tiburon, California
CALL TO ORDER AND ROLL CALL:
Vice Chair Weller called the meeting to order at 7:30 p.m.
Present: Chair Weller, Commissioners Corcoran and Tollini
Absent: Vice Chair Welner and Commissioner Kulik
Staff Present: Planning Manager Watrous
ORAL COMMUNICATIONS: None
COMMISSION AND STAFF BRIEFING:
Planning Manager Watrous stated David Kulik had been appointed to the Planning Commission
and would be present at the next regular meeting. He recommended that the minutes be discussed
before the first agendized item.
MINUTES:
2. PLANNING COMMISSION MINUTES — Regular Meeting of July 10, 2013
Commissioner Tollini stated that the word "to" should be added to the first sentence of the third
paragraph of Page 4 before "the Owlswood West Precise Plan."
ACTION: It was M/S (Corcoran/Tollini) to approve the minutes of the July 10, 2013 meeting as
amended. Motion carried: 3 -0.
OLD BUSINESS:
1. 110 SOLANO STREET: ADOPTION OF RESOLUTION PARTIALLY
GRANTING AN APPEAL OF APPROVAL OF A SEASONAL RENTAL UNIT
PERMIT TO OPERATE A PORTION OF AN EXISTING TWO- FAMILY
DWELLING AS A SEASONAL RENTAL UNIT; FILE NO. SRU- 2013 -01
Courtney and Sandy Anderson, Owners and Applicants; Joe and Cathy Haraburda,
Appellants; Assessor's Parcel No. 059- 143 -35
TIBURON PLANNING COMMISSION MINUTES -JULY 24, 2013 MINUTES NO. 1034 PAGE 1
Planning Manager Watrous noted that if anyone wished to speak on this particular item, then
there would not be a quorum at tonight's meeting and the item would need to be continued by
adjourning to a special meeting.
Chair Weller asked if anyone wished to speak on this item. There were no public comments.
ACTION: It was M/S (Tollini/Weller) to adopt the resolution partially granting an appeal of
approval of a seasonal rental unit permit to operate a portion of an existing two - family dwelling
as a seasonal rental unit for the property at 110 Solano Street. Motion carried: 2 -0 -1 (Corcoran
abstained).
ADJOURNMENT:
The Planning Commission adjourned the meeting at 7:35 p.m.
LOU WELLER, CHAIR
Tiburon Planning Commission
ATTEST:
DANIEL M. WATROUS
Secretary
TIBURON PLANNING COMMISSION MINUTES - JULY 24, 2013 MINUTES NO. 1034 PAGE 2
MINUTES #12 14P
TIBURON DESIGN REVEW BOARD
MEETING OF AUGUST 1, 2013
The meeting was opened at 7:00 p.m. by Chair Chong.
A. ROLL CALL
Present: Chair Chong, Vice Chair Cousins, Boardmembers Kricensky and Tollim (arrived
late)
Absent: Boardmember Emberson
Ex- Officio: Planning Manager Watrous, Assistant Planner O'Malley and Minutes Clerk
Rusting
B. PUBLIC COMMENTS - None
C. STAFF BRIEFING - None
D. OLD BUSINESS
1. 65 REED RANCH ROAD: File No. 713043; Andrea Hong and James Parsons, Owners;
Dan Mihalovich and Judy Stern, Appellants; Appeal of Planning Staff's decision to
conditionally approve a Site Plan and Architectural Review application for construction
of a fence for an existing single- family dwelling. A new 6 foot tall wooden fence would
be constructed along the west side property line on property. Assessor's Parcel No. 038-
301-35.
On July 18, 2013, the Design Review Board held a public hearing on an appeal of the Planning
Division staff's approval of a Site Plan and Architectural Review application for the construction
of a new 6 foot tall wooden fence along the west side property line on property developed with a
single- family dwelling located at 65 Reed Ranch Road. At that meeting, the Design Review Board
voted (5 -0) to direct Staff to prepare a resolution partially granting the appeal and adding several
conditions of approval. The draft resolution has been prepared and is attached.
Planning Manager Watrous noted a typographical error: The last sentence of page 1 should read
"plans" instead of "plants ".
ACTION: It was M/S (Cousins / Kricensky) to adopt the draft resolution partially granting the
appeal of the approval of the Site Plan and Architectural Review application for 65 Reed Ranch
Road. Vote: 3 -0
TIBURON D.R.B. MINUTES #12
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E. PUBLIC HEARINGS AND NEW BUSINESS
2. 10 SEAFIRTH ROAD: File No. 21319; Dion Cominos and Tracey Gross, Owners; Site
Plan and Architectural Review construct a spa for an existing single- family dwelling,
with a Variance for reduced front yard setback. The spa would be situated within 18 feet
of the front property line, which is less than the 30 foot front yard setback required for a
spa in the RO -2 zone. Assessor's Parcel No. 039 - 092 -06.
The applicant is requesting Design Review approval to construct a spa for an existing single -
family dwelling with a variance for reduced front yard setback on property located at 10 Seafirth
Road. The property is currently developed with a single family dwelling.
The dimensions of the proposed spa would be 7'4" by 7'4" at a height of 3 feet behind an
existing wood fence. The location of the spa would be adjacent to the dining room with access
from the kitchen of the existing home and would encroach twelve feet (12') into the front yard
setback, for a front yard setback of eighteen feet (18'). The minimum required front yard
setback is thirty feet (30') in the RO -2 zone and swimming pools and spas required to comply
with front and side yard setbacks. Therefore, the applicant has requested a variance for reduced
front yard setback.
Tracey Cominos thanked staff and the Board for coming to see the property to understand better
why they are asking for a variance. She said that the property is configured such that the front
yard is used primarily as a side yard. She said that the yard is fenced in and has no views or
neighbors on that side so it is an ideal location, but needs a variance. She stated that her husband
has a chronic back problem and the therapy that would be provided by the hot tub is the reason
for their request.
Ms. Cominos stated that she consulted with Town staff regarding a location for the hot tub and
they suggested a location in the back yard. She said that that location is a problem because it is
close to their only neighbor who is very sensitive to noise. She added that they excavated in that
area because they wanted to sink the hot tub into the ground so it would not block any views and
they discovered a labyrinth of piping in that area. She said that the estimates to move the piping
are $30,000 450,000, which would be prohibitory. She said that that area is also directly below
their master bedroom large sliding window and the hot tub would be directly below it. She felt
that these factors create a practical difficulty and hardship, which she believed supported their
request for a variance.
Ms. Cominos summarized three major practical difficulties and unnecessary hardships: 1) the
neighbor is sensitive and highly reluctant to place the hot tub in the original location; 2) the
placement beneath the master bedroom window would obstruct ventilation and create noise; and
3) the complex of pipes below the ground in the original location is very costly to move. She said
that cost was an appropriate justification for hardship.
Boardmember Kricensky asked if the tub would be in- ground in the proposed location. Ms.
Cominos answered that it would be an above - ground tub in that location.
TIBURON D.R.B. MINUTES #12
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There were no public comments.
Boardmember Kricensky said that he drove by the site and the front yard feels like a side yard.
He said that this lot is significantly under the minimum lot size for this location, and the lot size
has a major impact on the yards on the site. He wondered about the zoning ordinance which
allows a 6 foot tall fence but not a 3 foot high hot tub.
Vice -Chair Cousins said that the hot tub would be fairly discreet, and pointed out that the lot is
bound on three sides by roads. He said that this was the most secluded spot for the hot tub and
thought that this was a reasonable request.
Chair Chong said that there would be no impacts on neighbors, but a variance requires practical
difficulty and unnecessary hardship findings. He said that some of the difficulties mentioned by
the applicant are self - created. However, he referred to a past project when a whirlpool in a
bathroom required a lot coverage variance, and the health reasons were the practical difficulty.
He said that he struggled a little with the project because it would be deep into the setback.
Boardmember Kricensky said that there would be much less impact on the neighbor in the
proposed location and it was therefore more practical than the previous location.
Vice -Chair Cousins said that the house is set back 40 -50 feet from Paradise Drive and there is a
good deal of space. He pointed out that the spa would be a very low level intrusion in the front
yard setback and would be screened.
Chair Chong agreed that it was a good location and made sense, but he struggled with the actual
practical difficulty or unnecessary hardship finding for approving the variance.
Boardmember Kricensky pointed out that the Board would not approve many variances if they
stuck strongly to this language. He said that he had trouble denying the hot tub in this location
because this yard functions as a side yard. He said that smaller lots have more difficulty due to
non - conforming zoning situations.
Chair Chong voiced some concern that they would be setting a precedent. Vice -Chair Cousins
said that the applicants looked very hard at the original location and pointed out the many
difficulties they would face if the spa were forced into that location.
ACTION: It was M/S (Cousins /Chong) that the request for 10 Seafirth- Road is exempt from the
California Environmental Quality Act and to approve the request, subject to the attached
conditions of approval. Vote: 3 -0.
3. 85 SEAFIRTH ROAD: File No. 21320; Sara and Paul Recktenwald, Owners; Site Plan
and Architectural Review to construct additions to an existing single - family dwelling,
with Variances for reduced front and side yard setbacks and excess lot coverage.
Additions would be made to the upper and lower levels of the house, including a new
garage at the front of the property. The floor area of the house would increase to 3,189
square feet. The lot coverage on the site would increase to 3,325 square feet (24.9 %),
TIBURON D.R.B. MINUTES #12
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which is greater than the 15.0% maximum lot coverage in the RO -2 zone. The garage
would extend to within 4 inches of the front property line, which is less than the 5 foot, 6
inch front yard setback for this property. A new spa would be installed 4 feet from the left
side property line, which is less than the 15 foot side yard setback required for a spa in
the RO -2 zone. Assessor's Parcel No. 039 - 101 -32. [KO]
The applicant is requesting Design Review approval for construction of additions to an existing
single- family dwelling with variances for reduced side yard and front yard setbacks, and excess
lot coverage, on property located at 85 Seafirth Road. The proposed lower level addition would
add 375 square feet to the existing single - family dwelling with interior modifications including
an entry foyer, powder room, wine room, laundry room, three bedrooms, two bathrooms,
kitchen, dining room, living room, and a master bedroom suite. The upper level would include a
play room, a mudroom, and a 406 square foot two -car garage. A new staircase in the rear yard
would be installed to provide access from the deck to the lower bayside. There are four existing
skylights, with one existing skylight that would be removed and replaced with a new skylight.
The overall height of the house would increase by approximately 1 foot, 4 inches, for a total of
22 feet in height, but would remain below the maximum height limit of 30 feet. The roof of the
lower level would expand upward at an angle, but would keep the flat roof design. In addition,
the roof of the proposed garage would maintain the similar angle design as the architecture of the
existing carport and home.
The proposal would result in a gross floor area of 3,189 square feet, which is below the
maximum permitted gross floor area ratio for the property (3,332 square feet). The proposal
would result in lot coverage of 3,325 square feet (24.9 %) which exceeds the maximum permitted
lot coverage in the RO -2 zone (15.0 %). The applicant has therefore requested a variance for
excess lot coverage.
The existing non - conforming carport would be demolished and a new two -car garage would be
installed in the same location on the property. However, the proposed two -car garage would be 4
inches from the front property line. Therefore, this structure would no longer be non - conforming
and must comply with the zoning development standards. The minimum front yard setback for
this property is 5 feet, 6 inches. The applicant has request a variance for reduced front yard
setback.
In addition, a new spa would be installed on the side of the dwelling adjacent to a proposed
outdoor shower with access from a proposed bathroom. The proposed spa would be situated in
the side yard setback approximately 4 feet from the property line, for aside yard setback of 11
feet. The minimum side yard setback in the RO -2 zone is 15 feet. Therefore, the applicant has
request a variance for reduced side yard setback.
Boardmember Tollini was noted present.
Phoebe Holscher, architect, said that the majority of the addition would be at the front of the
house and they propose to replace the existing carport with a two -car garage. She said that the
next door neighbor has the same front yard setback situation and the project would be largely the
same idea. She said that the requested lot coverage would be very similar to what was approved
TIBURON D.R.B. MINUTES #12 4
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before for this property. She acknowledged the similarities for the side yard setback variance
with the previous project on the agenda in the same neighborhood. She said that they had strong
neighbor support for locating a hot tub in the side yard. She said that the side fence is 8 feet tall
and the fence and hedge provide a lot of privacy. She said that the hot tub would be very private
and not detrimental to the surrounding neighborhood in any way. She said that the practical
difficulty was that the lot is substandard and the side yard is the most usable portion of the yard,
but with the setback it was very difficult to fit anything in that area. She pointed out other
possible locations, such as in front of the master bedroom, and said that it would be a practical
difficulty to have it in that location and it would be more visible and much closer to the neighbor.
She said that hot tubs are prevalent and common in this neighborhood.
Vice -Chair Cousins asked if the elevation of the rear of the garage would be the same as the
elevation in the front. Ms. Holscher said that the height of the story poles did not change across
the length of the garage, but the height would drop down where it abuts the existing playroom.
Vice -Chair Cousins asked if there were story poles along the back corners of the garage, and Ms.
Holscher answered that she was not sure.
There were no public comments.
Vice -Chair Cousins said that he had no problem with the variance for the garage. He pointed out
that there were no comments from the neighbors opposite and asked if the view from that house
would be obstructed. Sara Recktenwald, owner, said that there are actually two neighbors
opposite and said that she shared all of the plans with both neighbors and they had no objections.
She said that both neighbors asked significant questions and were happy that the house would
finally become a "home" because it would now have a fagade and a garage. She said that the
view at one house was opened up through tree cutting, and the other has a 270 degree view, and
neither would be obstructed by the project.
Vice -Chair Cousins suggested that the huge deck in the back was a sensible place for the hot tub
and said that this was a different situation from the previous project on the agenda.
Boardmember Kricensky stated that the lot is small and there was a lot of coverage in the
proposed area. He was sympathetic with the applicant's concerns about placing the hot tub in
front of living spaces, but agreed with Vice -Chair Cousins that this project was different from the
previous project.
Boardmember Tollini asked about the findings used to approve the previous project at 10
Seafirth Road. Planning Manager Watrous reviewed the hardship findings from the previous
project. Boardmember Tollini stated that practical difficulty was a more difficult test for this
project than hardship. Vice -Chair Cousins thought that the major difference was that 10 Seafirth
Road is surrounded by roads on three sides, while the current project was a more traditional lot.
Chair Chong agreed but said that he understood why the applicant did not wish to have a hot tub
in front of view windows. He asked if there would be screening between the hot tub and the
street. Ms. Recktenwald said that there would be a retaining wall, plantings and trees between the
TIBURON D.R.B. MINUTES #12
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hot tub and the street and that no one would be able to see the spa from the street due to the
vegetation and screening on the sloped hill.
Boardmember Kricensky asked if the spa would be in- ground. Ms. Recktenwald answered that it
would be a small three- person above - ground spa.
Boardmember Kricensky said that he struggled with the variance but also thought that a three
foot high spa would be small and not intrusive. Boardmember Tollini said that it was difficult to
come up with a compelling reason to deny the variance. Chair Chong said that since it was on the
same street as the previous project, and a similar situation, he was also having trouble denying
the variance.
Planning Manager Watrous suggested that the only discussion around practical difficulty was
whether it would be a practical difficulty to put the spa in other locations where it would block
views from the house.
Vice -Chair Cousins asked why the spa could not be sited on the deck. Ms. Holscher said that the
deck is comprised of an enormous amount of very deep concrete which would make it difficult to
install and it therefore the spa would have to be placed above ground where it would block views
for a home where its value is tied to the view.
Ms. Recktenwald said that she spoke to all of the neighbors and both side neighbors said they
would be less disturbed by the spa if it was placed in the proposed location.
Boardmember Tollini suggested that the deck is the only family - friendly location for recreation
on the site, and placing the spa there would create a hardship by eliminating part of that space.
ACTION: It was M/S (Tollini /Cousins) that the request for 85 Seafirth Road is exempt from the
California Environmental Quality Act and to approve the request, subject to the attached
conditions of approval. Vote: 4 -0.
4. 2370 PARADISE DRIVE: File No. 712109; Paul and Kathryn Blystone, Owners; Site
Plan and Architectural Review for construction of a new single- family dwelling. The new
two -story house would include three bedrooms, three bathrooms, a living room, dining
room, kitchen, family room and a two -car garage. The project would increase the floor
area by 1,408 square feet to a total of 2,798 square feet of living space. The lot coverage
would increase to 2,984 square feet (34.96 %) of the site. Assessor's Parcel No. 059 -191-
05.
The applicant is requesting Design Review approval for the construction of additions to an
existing one -story single - family dwelling on property located at 2370 Paradise Drive. As more
than 50% of the existing dwelling would be demolished as part of this project, the application is
classified as the construction of a new single - family dwelling. A new second story would be
added to the house, which would include a master bedroom suite and a porch deck to the rear,
with a hot tub on the deck. The existing first floor of the house would expand toward the front
left (east) side to add a new hallway and an additional bathroom. The existing attached garage on
TIBURON D.R.B. MINUTES #12
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the right (west) side of the house would be widened. A new bay window would be added to the
east side of the family room. The existing chimney would be replaced with a new chimney with a
smaller profile.
The project would increase the lot coverage on the site by 747 square feet to a total of 2,984
square feet (34.96 %) of the site, which would be 3 square feet less than the 35.0% maximum lot
coverage permitted in the R -2 zone. The floor area of the house would increase by 1,408 square
feet to a living area of be 2,798 square feet, with a 599 square foot garage, which would be 37
square feet less than the 2,835 square foot floor area ratio for a lot of this size.
Eric Spletzer, designer, noted some discrepancies in the staff report: 1) His title is listed as
"'architect" and he is not a licensed architect but is in fact a designer; 2) The project is not a new
single- family home but rather a remodel; and 3) The shed would not be demolished. Planning
Manager Watrous confirmed these corrections and noted that a previous version of the project
involved demolishing more than 50% but the current application is less than 50% and does not
need to be listed as a new single- family home.
Mr. Spletzer said they would reduce the roof slope to lower the height by one foot as agreed with
the neighbor and he said that the house would therefore not impact views. He said that his clients
want to be good neighbors and have incorporated over one year's worth of neighbors' feedback
into the project design. He stated that they have received many letters of support from the
neighbors and have placed the protection of neighbors' views as paramount in importance. He
said that the project would be consistent with the Hillside Design Guidelines and they were not
requesting any variances. He stated that any second story addition would need to be closer to
Paradise Drive so as not to impact neighbors' views. He said that they tried different locations
but all other designs would have impacted views. He said that the project would impact views for
homes across the street but existing trees already block part of that view. He said that the
additions would be consistent with the original look and feel of the house and they chose darker
colors so the project would blend with the landscape.
Mr. Spletzer acknowledged that the immediately adjacent home would be impacted by any
changes to the subject house. He said that they took great care to be sure that that property would
be impacted as little as possible. He said that the neighbors' important views would be left
completely unchanged and they designed the additions house to protect the neighbors' bridge
and water views. He said that the project would impact the northwesterly sunset views over the
garage and hillside, but he believed that any additions to the house at all would affect those
views. He stated that the plan was also developed to maintain privacy on that side of the house
and to reduce any light pollution. He said that the master bedroom was pulled away from that
side and the bathroom was moved to the front to serve as a visual buffer so that the primary
living area would be around the corner and the spa would be as far around the corner as possible.
He said that the south - facing window in the shower would be frosted so there would be no
privacy issues, and they plan to put a casement window that would open in the direction of the
water but still affords privacy.
He addressed the concerns in the staff report regarding uphill views, stating that the pine tree
screens the uphill views and they plan to replace it with mature trees as part of the landscape
TIBURON D.R.B. MINUTES #12 7
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plan, which would also screen the front fagade of the house from the street. He said that they
discussed the pine tree with the neighbor's arborist and concluded that it must be removed. He
said that the neighbors' views would only be affected at Raccoon Strait and the project would not
affect the shoreline and water line views of Angel Island.
Mr. Spletzer stated that the second story addition would follow precedent in the neighborhood
since the house is the only single -story house on the street. He stated that they designed the
smallest possible addition and it would be consistent with other houses in the neighborhood. He
said that the addition would be screened on three sides by trees, garage, and the existing mass of
the house.
Mr. Spletzer stated that there were some incorrect facts in one of the letters, noting that the eaves
would not be three feet but rather 18 inches on all sides. He said that the bay window would be at
the same location and at a lower height than an existing window on that wall. He said that new
lights would be all low wattage down lights and would not affect privacy. He said that the
proposed trees along the driveway would be less dense and only slightly less mature than the
existing trees. He said that the garage and driveway are not high traffic areas and therefore would
not affect the neighbor's bedroom.
Boardmember Tollini asked for clarification of the plate heights. Mr. Spletzer said that the new
portion would be elevated 15 inches to prevent significant excavation in the back of the property
and the top plate would go up with that.
Chair Chong asked for a description of the downhill option that was explored. Mr. Spletzer said
that there is not much room downhill and any excavation in that corner would be in the
neighbor's view and provided a handout to the Board explaining how an expansion in that area
would affect the view.
The public hearing was opened.
Peter Tymstra said that he lives next door to the project. He felt that the project would be very
tall and very close to his house and would significantly change the environment inside his house
with respect to light, shading and privacy. He stated that the proposed window would be higher,
not lower than the existing window and twice as big. He said that there would be a view directly
into his dining room. He stated that the story poles were misleading because one was buried in
the trees and the size of the project was massive. He noted that although the roof overhang would
be about 11 /2 feet, the roofline would be straight and have a larger overhang in some areas. He
believed that the existing shrubbery would die with the changes in landscaping. He pointed out
that the Tiburon Municipal Code encourages sunlight and recognizes cherished views, and noted
these are both important.
Jeanne Tymstra said that the applicant never talked to her about how close or high the structure
would be to her house. She said that the project would ask them to give up sunlight to allow the
applicants to have a view that no one else in the neighborhood has. She was concerned that this
would set a precedent and now other second story additions would start to go up in the
TIBURON D.R.B. MINUTES #12
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neighborhood. She suggested the addition could be centered back on the property to give her
some relief and that they should do a one story addition instead.
Mr. Spletzer said that the bay window would absolutely be lower than the existing window. He
said that the roofline would follow the lot lines so the building would comply with the setbacks.
Vice -Chair Cousins pointed out that the roof plans were not as described by Mr. Spletzer. Mr.
Spletzer apologized and said that the section over the bathroom would in fact include a 3 -foot
eave and he said that they would revisit the roof. He said that the neighbors' garage is next to and
parallel with the mass of the addition, and therefore the view corridor would not be affected. He
said that the shade problems in the late afternoons would be largely in secondary spaces. He said
that they did show the Tymstra's several iterations of the plans. He said that the hedge area
receives direct south and morning light and the project would not affect the health of the hedge.
The public hearing was closed.
Boardmember Tollini said that he visited the property and neighboring properties and felt that
the project would be too impactful and would fundamentally impact the main living spaces of the
next door neighbor. He said that currently the houses are in harmony and properly co- exist. He
said that the project would not impact the neighbors' views, but would decimate the horizon and
light. He said that he was not concerned about the shrubs or landscaping, but was concerned
about the impact on the primary living areas. He noted that the homes across the street at 2379 &
2381 Paradise Drive are rental properties, which is probably why the Town has not heard from
the owners, but the second story would have a substantial impact on those homes. He said that
the second story could be lowered with more excavation. He said that he was not categorically
ruling out a second story, but it would help if it did not go so far toward the water and was
brought closer to Paradise Drive. He felt that the glazing in the stairway was unnecessary and the
deck was very large and both could be smaller. He said that the impacts of a project should not
depend on an overgrown tree that should have been trimmed in the past. In general, he felt that
the project was massive and needed to be reduced.
Boardmember Kricensky agreed with Boardmember Tollini's comments and pointed out the
large impact on the Tymstras' home and said that one of the reasons was the two -story wall on
that side. He said that a possible second story should step back and be more in the center so an
angle would be created and sunlight can come into the neighbor's house. He was concerned
about a snowball effect if this was approved where the vacant lot across the street and the other
houses behind would be developed with two stories so they can have a view. He said that the
two -story homes in this neighborhood have floors at a different elevation than this house and the
view level for those homes is at a reasonable height. He did not know what the solution was but
he was very concerned about future developments in the neighborhood.
Vice -Chair Cousins said that once the tree was removed then what would be left would be a
massive two -story house on a hillside lot. He noted that the addition would be 2V2 times the
height of the existing house. He said that most homes in the vicinity have one story views and he
thought the Board should encourage that in the area. He felt that it was wrong to have a two -
story addition so high and close to the neighbors.
TIBURON D.R.B. MINUTES #12
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Chair Chong agreed with the other Boardmembers. He said that he was not fundamentally
opposed to two stories if a version could be done which would not impact neighbors. He said that
this design includes a significant amount of wall next to the neighbor without creating much
living space. He said that he could not agree to a spa so close to the next door neighbor.
Chong asked Mr. Blystone if he would like a continuance to work on the project. Mr. Blystone
said that he had a clear understanding of the Board's concerns but he was not sure what they
could do at this point.
ACTION: It was M/S (Kricensky /Cousins) to continue 2370 Paradise Drive to the September 5,
2013 meeting. Vote: 4 -0.
F. APPROVAL OF MINUTES #11 OF THE JULY 18, 2013 DESIGN REVIEW
BOARD MEETING
ACTION: It was M/S (Tollini /Cousins) to approve the minutes of the July 18, 2013 meeting, as
written. Vote: 4 -0.
H. ADJOURNMENT
The meeting was adjourned at 8:35 p.m.
TIBURON D.R.B. MINUTES #12 10
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TOWN OF TIBURON Action Minutes - Regular Meeting
Tiburon Town Hall Tiburon Planning Commission
1505 Tiburon Boulevard August 14, 2013 — 7:30 PM
Tiburon, CA 94920
ACTION MINUTES
TIBURON PLANNING COMMISSION
CALL TO ORDER AND ROLL CALL At 7:32 PM
Present: Chair Weller, Commissioner Corcoran, Commissioner Kulik,
Absent: Vice Chair Welner, Commissioner Tollini
ORAL COMMUNICATIONS There Were None
Persons wishing to address the Planning Commission on any subject not on the agenda may do-so
under this portion of the agenda. Please note that the Planning Commission is not able to undertake
extended discussion, or take action on, items that do not appear on this agenda. Matters requiring
action will be referred to Town Staff for consideration and /or placed on a future Planning
Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony
regarding matters not on the agenda will not be considered part of the administrative record.
COMMISSION AND STAFF BRIEFING
Commission and Committee Reports
Director's Report
PUBLIC HEARINGS
1. 1704 TIBURON BOULEVARD: CONDITIONAL USE PERMIT TO ESTABLISH A REAL
ESTATE OFFICE IN THE VC (VILLAGE COMMERCIAL ZONE); FILE #11304; K2
Properties, LLC, Owner; Decker Bullock Realty, Inc., Applicant; Assessor's Parcel Number 059-
102-17 [SA] Directed Staff to Prepare Resolution of Denial 3 -0--
MINUTES
2. PLANNING COMMISSION MINUTES — Regular Meeting of July 24, 2013 Approved 3 -0
ADJOURNMENT At 8:42 PM
Tiburon Planning Commission Action Minutes August 14, 2013
Page 1
TOWN OF TIBURON
Tiburon Town Hall
1505 Tiburon Boulevard
Tiburon, CA 94920
DIGEST
Action Minutes - Regular Meeting
Design Review Board
August 15, 2013
7:00 P.M.
ACTION MINUTES #13
TIBURON DESIGN REVIEW BOARD
CALL TO ORDER AND ROLL CALL At 7.00 PM
Present: Chair Chong, Vice Chair Cousins, Boardmembers Kricensky and Emberson
Absent: Boardmember Tollini
Ex- Officio: Planning Manager Watrous, Assistant Planner O'Malley and Minutes Clerk Rusting
ORAL COMMUNICATIONS None
STAFF BRIEFING (if any)
OLD BUSINESS
1. 6 JUNO ROAD: File No. 21317; Pensco Trust Company, Owner; Rescission of Site
Plan and Architectural Review Approval for construction of a gazebo. Assessor's Parcel
No. 034 - 272 -04. Rescinded 4 -0
PUBLIC HEARINGS AND NEW BUSINESS
2. 72 MAIN STREET: File No. 51306; Zelinsky Properties, Owner; Couloir Wines &
Straight Line Wine, applicants; Sign Permit, with a Major Exception, to install three (3)
new signs for a wine tasting business. The applicant is proposing 43.0 square feet of sign
area in lieu of the maximum sign area for this building of 21.1 square feet, and is
therefore requesting a major sign area exception. Assessor's Parcel No. 059- 102 -04.
Approved 3 -0 -1 ( Chonz recused)
3. 21 GILMARTIN DRIVE: File No. 713045; Tenny Doone, Owner; Site Plan and
Architectural Review for construction of a new single - family dwelling. The new two -
story house would include four bedrooms, four bathrooms, a living room, dining room,
kitchen, family room, study, theatre, an attached two -car garage and a detached one -car
garage. The project would include 3,660 square feet of floor area and lot coverage of
3,400 square feet (20.5 %) of the site. Assessor's Parcel No. 055- 253 -32. Approved 4 -0
MINUTES
4. Regular Meeting of August 1, 2013 Approved as amended 4 -0
ADJOURNMENT At 8:00 P.M.
Design Review Board Action Minutes August 15, 2013
Page 1
DIGEST
7APTOWN OF TIBURON Agenda - Regular Meeting
Tiburon Town Hall Tiburon Planning Commission
1505 Tiburon Boulevard August 28, 2013 —7:30 PM
Tiburon, CA 94920
AGENDA
TIBURON PLANNING COMMISSION
CALL TO ORDER AND ROLL CALL
Chair Weller, Vice Chair Welner, Commissioner Corcoran, Commissioner Kulik, Corm- nissioner
Tollini
ORAL COMMUNICATIONS
Persons wishing to address the Planning Commission on any subject not on the agenda may do so
under this portion of the agenda. Please note that the Planning Commission is not able to undertake
extended discussion, or take action on, items that do not appear on this agenda. Matters requiring
action will be referred to Town Staff for consideration and/or placed on a future Planning
Commission agenda. Please limit your comments to no more than three (3) minutes. Testimony
regarding hatters not on the agenda will not be considered part of the administrative record.
COMMISSION AND STAFF BRIEFING
Commission and Committee Reports
Director's Report
MINUTES
1. PLANNING COMMISSION MINUTES — Regular Meeting of August 14, 2013
OLD BUSINESS
2. 1704 TIBURON BOULEVARD: CONSIDER ADOPTION OF A RESOLUTION DENYING A
CONDITIONAL USE PERMIT APPLICATION TO ESTABLISH A REAL ESTATE OFFICE
IN THE VC (VILLAGE COMMERCIAL) ZONE; FILE #11304; K2 Properties, LLC, Owner;
Decker Bullock Realty, Inc., Applicant; Assessor's Parcel Number 059 - 102 -17 [SA]
Tiburon Planning Commission Agenda August 28, 2013 Page 1
PUBLIC HEARINGS
3. 20 UPPER CECILIA WAY: REQUEST TO AMEND THE TIBURON HIGHLANDS
PRECISE PLAN (PD #15) TO EXTEND THE BUILDING ENVELOPE FOR LOT 28;
FILE #31302; Michael and Audrey Levernier, Owners; Heckinann Architects, Applicant;
Assessor's Parcel No. 034- 360 -24 [KO]
4. 1760 & 1762 VISTAZO WEST STREET: CONDITIONAL USE PERMIT TO
AUTHORIZE PERMANENT CONVERSION OF A TWO -UNIT CONDOMINIUM
BUILDING INTO A SINGLE- FAMILY DWELLINS; FILE #11303; Alfred and Michelle
Zedlitz, Owners and Applicants; Assessor's Parcel Nos. 059- 370 -03 & 05 [DW]
ADJOURNMENT
Future Agenda Items
] 620 Tiburon Boulevard WCF Renewal (Sept. 11)
a082813
Tiburon Planning Commission Agenda August 28, 2013 Page 2