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Home My WebLink AboutTC Agenda Packet 2017-12-07 FoWN OF T I URON Tiburon Town Council Tiburon Town Hall December 7,2017 1505 Tiburon. Boulevard � Special Meeting Tiburon., CA 94920 10:00 a.m. TIBURON TOWN COUNCIL AGENDA SPECIAL MEETING—10:00 A.M. CALL TO ORDER AND ROLL CALL Councilmembers Fraser,Fredericks,Kulik,Thier ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION IF ANY ORAL COMMUNICATIONS Persons wishing to address the Town Council on subjects not on the agenda may do so at this time. Please note however, that the Town Council is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission,Board, Committee or staff for consideration or placed on a future Town Council meeting agenda. Please limit your comments to three(3)minutes. ACTION ITEMS AI-1. Town Council Vacancy—Consider options and requirements to fill unscheduled vacancy on the Town Council(Office of the Town Manager) ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Town Clerk at (415) 435- 7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town's website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address,phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at,or prior to, the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. TOWN OF TIBURON Town Council Special Meeting 1505 Tiburon Boulevard December 7, 2017 F .. s r ter Tiburon,CA 94920 Agenda Item:Al — 1 STAFF REPORT To: Mayor and Members of the Town Council From: Office of the Town Manager Subject: Recommendation to Consider an Interim Appointment for Upcoming Town Co cil Vacancies Reviewed By: ` BACKGROUND In the event of a Town Councilmember resignation, under the California Government Code, the Council must make an appointment or call a special election within sixty (60) days of the effective vacancy date. Vice Mayor O'Donnell announced his resignation from the Town Council to be effective at the end of his final Town Council meeting, on December 6, 2017. Vice Mayor O'Donnell's resignation falls approximately one year before his term expires. The Council has several options to consider for this seat until the November 6, 2018 municipal election when a new councilmember will be elected to a full four-year term. ➢ Call a Special Election to be held on April 10, 2018 to elect a councilmember to serve until the date of the November 6, 2018 election. ➢ Appoint one interim councilmember to serve until the date of the November 6, 2018 general election. Steps Required for a Special Election The Town Council will need to call the special election by resolution before the end of the year for it to take place in April. The person elected in April will serve only until the November 6, 2018 election. The Council should also indicate if it desires to appoint an interim councilmember to serve until April. Due to the high cost of conducting a special election and the short period covered, staff does not recommend this option for filling Vice Mayor O'Donnell's seat. Steps Required for an Interim Appointment This step also requires prompt action. Per the Government Code, an appointment must be made within 60 days of the effective date of the resignation. In this case, the appointment must be made before February 5, 2018. To ensure a timely appointment, staff would like to begin the standard appointments process immediately. This entails advertising the vacancy according to regular procedure, accepting applications, and scheduling interviews with the Town Council. The timeline for appointing an interim councilmember with this deadline will greatly depend on how many applications are received and availability for interviews. Tentatively, Town staff proposes the following timeline to consider: Open Close Interviews Potential Appointment Dates Application Application December 7, January 5, January 10 (special meeting) January 17 (regular meeting) 2017 2018 January 17 (regular meeting) January 24/31 (special meetings) The Council likely recalls the interim appointment process, having just completed a large recruitment for two interim Town Council positions less than one year ago. The Town's Appointment Policy (Resolution No. 16-2007) gives the Mayor discretion to waive the interview of any applicant the Council has interviewed within the past year. Staff is also seeking direction from the Council if it desires to re-interview any of these applicants, assuming any of those individuals reapply. FINANCIAL IMPACT The special election will likely cost the Town between $7.50-$8.00 per registered voter. Appointing an interim Councilmember will create no extra cost for the Town. RECOMMENDATION Staff recommends that the Town Council direct Staff to publish a notice of unscheduled vacancy on the Town Council, begin accepting applications and schedule interviews for applicants. Prepared by: Lea Stefani,Town Clerk