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Home My WebLink AboutTC Min 1994-07-07 /. I""' TOWN COUNCIL MINUTES CALL TO ORDER Mayor Nygren called the adjourned meeting of the Town Council of the Town of Tiburon to order at 7:40 P.M., Thursday, July 7, 1994 in the Multi Purpose Room, Del Mar School, Tiburon, California. A. ROLL CALL PRESENT: COUNCILMEMBERS: Ginalski, Thayer, Thompson, Wolf, Nygren ABSENT: COUNCILMEMBERS: None EX OFFICIO: Town Manager Kleinert, Planning Director Anderson, Finance Director Stranzl, Town Engineer Bala, Sgt. Aiello, Minute Clerk McVeigh B. APPOINTMENTS TO COMMISSIONS BOARDS. COMMITTEES /""' Mayor Nygren requested staff to prepare thank you letters to interested applicants and advise them of their status and that their application will be retained for one year. After one year they will need to reapply. Councilmember Ginalski requested that the matter of the procedure of appointing citizens to Commissions be agendized in August 1994. C. PUBLIC OUESTIONS AND COMMENTS There were none. D. COUNCIL. COMMISSION OR COMMITTEE ORAL REPORTS . PARKS & OPEN SPACE COMMISSION REPORT (Beach Road Park Recommendations) Staff reviewed the Parks & Open Space Commission's recommendation for naming the Beach Road Park. The pose felt as it is against the current Town policy to name park areas after someone unless they donate a substantial amount of money for the park development, that the Beach Road Park should not be named after David and Louise Teather. The POSC also recommends that the Heritage & Arts ,--- TOWN COUNCIL MINUTES #1023 7/7/94 1 r 1. 2. r 3. 4. 8. ;'" Commission revise their naming list and bring it up to date. Commissioner Ginalski felt that naming of parks should not be tied to money, that someone who dedicates outstanding service to the Town should be distinguished the same as someone who donates money. Council referred the matter of the Town's naming policy back to the Heritage and Arts Commission for their suggestions on the naming policy. Council suggested they consider there being no policy, a specific policy with exceptions, or a specific policy with no exceptions. Heritage & Arts to report back after their October 1994 meeting. E. CONSENT CALENDAR Council removed Items 5 and 6, and added Item 8. Mayor Nygren made several changes to minutes #1019 of June 15, 1994. Motion: To approve the Consent Calendar, as amended, consisting of the following items; APPROVAL OF MINUTES #1015, May 23, 1994; #1018, June 8, 1994; #1019, June 15, 1994, as amended; #1020, June 23, 1994 CERTIFY JUNE 7, 1994 MUNICIPAL ELECTION (MEASURE "M" - Resolution) MONTHLY INVESTMENT SUMMARY (May 1994) AWARD OF CONTRACT (Spanish Trail Road Stabilization Improvements) MARIN COUNTY CABLE RATE REGULATION JPA (Amended Joint Agreement) Moved: Thompson, seconded by Ginalski Vote: AYES: Unanimous NOES: None In regard to the Cable Joint Powers Agreement, Councilmember Ginalski will be the delegate and Councilmember Wolf will be the alternate. F. UNFINISHED BUSINESS 7. TOWN PUBUC MEETING ROOM (Approve Change in Location - Ordinance, 2nd Reading) Motion: To read by title only Moved: Thayer, seconded Thompson TOWN COUNCIL MINUTES #1023 7/7/94 2 r" Vote: AYES: Unanimous Mayor Nygren read "AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TIBURON AMENDING SECTION 2-1 OF THE TIBURON MUNICIPAL CODE CHANGING THE LOCATION OF TOWN COUNCIL MEETINGS" Motion: Moved: Vote: To adopt seconded reading Thompson, seconded by Ginalski AYES: Ginalski, Thayer, Thompson, Wolf, Nygren NOES: None Council took Item 10 out of order. to. NEW TOWN CENTER PROGRAM (Continue Discussion of Revised Roland/Miller New Town Center Plan & Specifications) Town Manager Kleinert reported at the last New Town Center meeting the Council reviewed four options by Roland Miller Associates in regard to a modified, simplified and reduced proposal. These proposals reduced the size, space and cost. Council recommended certain changes and directed the architect to come back with a composite of their suggestions pulled into one architectural scheme. He noted the meeting of July 12 Council will be considering the downtown proposal. r- Mayor Nygren opened the public hearing. John Kerns, Stewart Drive, expressed his desire to have the Police Department building considered as a separate building in regard to meeting certain building codes. He feels the administration building does not need to meet strict building standards, which will only run up the cost. He noted the Police station and EOC must function and be protected in case of earthquake and other structures have to survive. Hal Edesltein reviewed the requirement of the Uniform Building Code for essential service facilities such as police and administrative areas. These structures require that their seismic load be 125% of standard. He urged the Council to consider a 30 year bond measure. Judy Bloch, Chairman of the Tiburon Peninsula Disaster Planning Committee, expressed her desire to have an all inclusive Town Hall. She reviewed how the EOC operates in an emergency and that joint decisions must be made. She feels Town Hall, Police, and Recreation should all be on the same site with generous parking. Councilmember Thayer noted Eric Glass of Roland Miller indicates a need to nail down an accurate cost estimate. He requested Council to authorize Eric Glass to go ahead r- TOWN COUNCIL MINUTES #1023 7/7/94 3 r with a new drawing and to do an accurate cost estimate. He noted the issue of separate buildings versus one building needs to be resolved. He prefers administration and police in one building. Council discussed the amount to be expended on the Ned's Way option and downtown option. Councilmember Wolf stated there has to be a limitation on the amount of money spent. Hal Edesltein noted his past experience with Adamson Associates is the more given the longer it will take for cost estimates. He expressed concern over the time available for Roland Miller to do detailed drawings, turning it over to Adamson Associates for cost estimates, and the November election ballot deadline. Councilmember Thompson felt no additional drawings are necessary and he would not support any substantial money being expended on these plans as it will not radically change the bond amount. He would like to keep it down to $1,000 on each site. Councilmember Wolf stated she would authorize up to $500. Town Manager Kleinert requested he be authorized to call Eric Glass and Adamson Associates for their costs and then deal with the Finance & Administration Committee for their recommendations to Council. Mayor Nygren requested the cost estimate information be back by July 15th for the July 20 Council meeting. She also noted stucco siding should be added to the list for possible cost reductions. She requested that Councilmember Wolf meet with Mark Pressman, Ed Ness and Councilmember Thayer and discuss a fIXed price bond, a bond based on assessed value, the cost of a 20-25 year bond and the cost of a 30 year bond. r 9. FY 1994-95 TOWN BUDGET (Consider Adjustments to Previously Adopted Municipal Budget) Finance Director Stranzl noted this item is to approve proposed adjustments and revisions to the previously adopted two-year budget based on new information. He then reviewed revenues noting the Town is expecting to receive an additional $150,000 from the Taldan development and the FY 1994-95 Revenue appropriation has a net increase of $102,500. Councilman Thompson noted the Taldan payment is not an ongoing revenue. Finance Director Stranzl then reviewed FY 1994-95 adjustments to expenditures by Department which totalled a net increase of $84,100. In regard to the Design Review Department, Councilmember Wolf questioned the use of a contractual employee on a regular basis. She noted there could possibly be enough on-going activity for that position for 5-10 years. She questioned the Planning Director if a full-time employee would be beneficial. Planning Director Anderson responded that based on development assumptions a full-time employee is not warranted. He noted the Design Review department is self-supporting and not intended to make a profit. Mayor .1'"' TOWN COUNCIL MINUTES #1023 7/7/94 4 I'"" Nygren noted the Council should authorize the $48,000 and direct the Town Manager to consider a full-time employee. Mayor Nygren requested staff to report back on how much the Town pays for lighting and landscaping. Councilmember Thompson questioned the $31,000 cost associated with the Greenwood Beach Road drainage improvements. Council discussed the computer replacement program noting that the accounting software will be driving the hardware purchase. Councilmember Wolf noted in August the Council will be considering the development of the 1994-95 pavement management study. She noted Gas Tax funds should be used as effectively as possible. Council directed staff to return a resolution indicating total revenue and expenditures for the July 20, 1994 meeting. G. NEW BUSINESS 5. ACCEPTANCE OF AUDIT OF TOWN'S FINANCIAL STATEMENTS FOR 1992-93 I'"" Councilmember Thompson questioned the lateness of the audit. Finance Director Stranz1 responded the audit was concluded at the New Year, and then delayed due to the Auditor's and Staff time demands. 6. AUTHORIZE 1993-94 AUDIT OF TOWN'S FINANCIAL STATEMENTS (Award Contract to Coopers & Lybrand) Councilmember Thompson questioned if the fees proposed are reasonable. Finance Director Stranzl responded it is quite reasonable for the stringent audit performed by Coopers & Lybrand. Motion: Moved: Vote: To approve items 5 & 6 Ginalski, seconded by Thompson AYES: Unanimous 11. TIBURON CELEBRATION/PICNIC (Consider Annual Town Festivity) Council discussed the success of the Town picnic and the positive comments they received from the public. Councilmember Ginalski recommend the Town proceed on r" TOWN COUNCIL MINUTES #1023 7/7/94 5 establishing a Town picnic on a yearly basis. Mayor Nygren recommended the Parks & Open Space Commission, Heritage & Arts Commission, and Joint Recreation Commission proceed coordinating a Town picnic for next year. She suggested a theme be developed and perhaps an art show could be included. H. STAFF AND TOWN MANAGER REPORTS Town Manager Kleinert reported that the Town has the opportunity to get some clean fill for the bayside of Blackie's Pasture at no cost. Mayor Nygren requested that the issue of rip-rap shoreline protection be readdressed at the next Council meting. Councilmember Wolf noted there clearly are erosion problems along the shoreline but questioned if there is a solution other than rip-rap. FAR EXCEPTION - 396 Greenwood Beach Road - 163 sq.ft. . TRAFFIC INFORMATION SYSTEM (Status Report Regarding Bel/Tib Emergency Early Warning System) I. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Nygren adjourned the meeting at 10:15 to Tuesday, July 12, 1994 for the continued review of the New Town Center program. ATIEST: TOWN COUNCIL MINUTES #1023 7/7/94 6